Arkansas Natural Resource Commission2015 Accreditation Workshop

Dam Safety/Floodplain Management Staff

Trevor Timberlake, PE, CFM Engineer SupervisorMichael Borengasser, CFM, NFIP CoordinatorDonna Ryles, Floodplain Management – TrainingTim Dreher, Floodplain Management – CRSVeronica Villalobos-Pogue, Floodplain Management

Flood Mitigation Grants

•Ryan Brooks, Dam Safety Engineer

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Your ExpectationsWhat do you hope to come away with at the

end of this course?

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Importance of Post-Disaster Preparation

How many of you have been through disasters?

What were your experiences?

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Course Objectives Describe elements of pre-disaster

preparation and planningIdentify contents of a post-disaster SOPOutline post-disaster actionsDescribe compliance methodsList funding sources for post-disaster

assistance

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Course Topics Pre-disaster preparation: what to know/doSOP (Standard Operating Procedures)Post-Disaster Operations: ActivitiesFunding Sources

Risk Map

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Importance of Planning

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Why are pre- and post-disaster planning important?

Potential Post-Disaster DutiesCritical needs duties

Life/safety and urgent needsServing as a resource to other divisions

Floodplain management dutiesSubstantial damage/repetitive lossCoordinate collection of high water marksPromote higher standardsPermit repair/reconstruction Provide flood insurance/ICC information

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Standard Operating Procedure(SOP)

Established procedure to be followed in carrying out a given operation or in a given situation.

A Post Disaster SOP is a tool for assessment teams following a disaster.

It may also be comprehensive in outreach to all stakeholders and in extending beyond the immediate end of the disaster. Once the disaster has subsided, the rebuilding process continues.

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Pre-Flood PreparationsKnow your communityReview your community’s flood mapsKnow which areas and structures are most

vulnerable to floodingReview your community’s floodplain

management regulationsIdentify staff responsible for various

aspects of floodplain management in your community

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Pre-Flood Preparations (cont.)

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List some…

What additional preparations should be included in prior to a flood?

Element of an SOP

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• Identify key players• Staffing needs for building damage assessment• Establish a chain-of-command• Identify procedures to coordinate with

emergency operations • Develop a procedure for damage inspections• Provide for safety of inspection teams• Secure access to communication equipment,

transportation and supplies• Implement MOAs if necessary• Provide for public outreach• Set up procedures to report inspections and

other actions

SOP Activation: Examples May be triggered by:

NOAA alerts (tropical storm warnings, etc.)

River stagesEOC notificationDecision by the CEOSkip

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Who are the key players in planning post-disaster operations?

Identify Key Players

Return to Elements

Staffing Needs for Building Damage Assessment

Qualified building officialsPersonnel with construction expertiseWhat are the possible staffing sources?

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Return to Elements

Disaster Command SystemLocations

Local Emergency Operations Center (EOC) State EOC

Use of Incident Command System (ICS)

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Return to Elements

Initial Damage Assessment and Building Safety Survey

When should initial sweeps be done?What information should be collected?How will the information be used?What safety precautions should workers follow

in the affected areas?

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Return to Elements

• Deploy into the local EOC• Implement the SOP: Conduct

initial sweeps• Disseminate information• Conduct detailed Substantial

Damage Inspection• Issue Substantial Damage

Declarations

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• Post red/yellow/green tags on structures• Conduct permitting and documentation

activities• Ensure compliance/resolve cases• Activate any mutual aid agreements

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