artemis joint undertaking annual activity report 2011...the 2011 artemis – itea2 co-summit has...
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ARTEMIS-ED-2012.41
ARTEMIS JOINT UNDERTAKING
Annual Activity Report 2011
ARTEMIS-ED-2012.41 2/56
FOREWORD ..................................................................................................................... 4
EXECUTIVE SUMMARY ............................................................................................... 5
1. INTRODUCTION ..................................................................................................... 7
2. KEY ACTIVITIES AND ACHIEVEMENTS ........................................................ 8
2.1. Policy-related achievements .............................................................................. 8
2.1.1. An effective public-private partnership ............................................... 8
2.1.2. Creating critical mass .......................................................................... 9
2.1.3. Increasing overall R&D investment in embedded computing
systems .............................................................................................. 10
2.1.4. Horizon 2020 ..................................................................................... 10
2.2. R&D and innovation activities and achievements........................................... 11
2.2.1. Overview of the achievements .......................................................... 11
2.2.2. The Multiannual Strategic Plan (MASP/RA) .................................... 12
2.2.3. The Annual Work Programme (AWP) .............................................. 12
2.2.4. The 2011 Call for Proposals .............................................................. 12
2.2.5. Innovation environments ................................................................... 20
2.2.6. Relations with EUREKA/ITEA2 ...................................................... 22
2.3. Set up activities and organisational achievements .......................................... 22
2.3.1. Operations of the JU bodies .............................................................. 22
2.3.2. Service Level Agreements/MoU ....................................................... 22
2.3.3. General Financing Agreement ........................................................... 23
2.3.4. Internal Control ................................................................................. 23
2.3.5. Personnel ........................................................................................... 23
2.3.6. Office facilities .................................................................................. 23
3. MANAGEMENT, COMMUNICATIONS AND INTERNAL CONTROL ....... 24
3.1. Management as autonomous entity ................................................................. 25
3.2. Collaboration with ARTEMIS Member States ............................................... 25
3.3. Collaboration with industry ............................................................................. 26
3.4. Budget, commitments, transactions ................................................................. 26
3.5. Communication ............................................................................................... 27
3.5.1. Events ................................................................................................ 27
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3.5.2. Publications ....................................................................................... 28
3.5.3. Press ................................................................................................... 30
3.5.4. Website .............................................................................................. 31
3.6. JU staff and outsourcing .................................................................................. 31
3.7. Internal Control Framework (ICF) .................................................................. 32
3.8. Financial circuits, documentation of procedures, registration of documents .. 34
3.9. Internal audit .................................................................................................... 34
3.10. IT systems ........................................................................................................ 35
4. APPENDICES ......................................................................................................... 36
1. Appendix 1: Financial report: financial year 2011, administrative budget ..... 36
2. Appendix 2: List of national funding authorities having signed an
administrative agreement with the ARTEMIS JU ........................................... 48
3. Appendix 3: Members of ARTEMIS Governing Board in 2011 .................... 49
4. Appendix 4: Members of ARTEMIS Public Authorities Board in 2011 ........ 52
5. Appendix 5: Members of ARTEMIS Industry and Research Committee in
2011 ................................................................................................................. 55
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FOREWORD
By Dr. Klaus Grimm, Chairman of the ARTEMIS Governing Board, President of the
ARTEMIS Industry Association
The year 2011 has unfortunately confirmed what I said in my foreword of the 2010 ARTEMIS
Annual Activity Report: the major issue for ARTEMIS is the mismatch between the
expectations of the Industry and the original plans on one hand, and the commitments of the
ARTEMIS Member States and their evolution over time on the other.
Despite the lower commitments from the Member States, the ARTEMIS Call 2011 has been a
success: 41 Project Outlines were proposed, resulting in the application of 27 Full Project
proposals and ending with the selection and funding of 9 projects.
I want to highlight some important aspects of this 2011 Call:
The high level of the demand from the Industry;
The clear complementarity between some of the new projects and the existing
ARTEMIS portfolio of projects, contributing to the emergence of an “ARTEMIS
culture” in Embedded Systems;
The high level of participation of SMEs.
During the second half of 2011, some reasons appeared for more optimism in the future: the
concept of ARTEMIS Innovation Pilot Projects (AIPPs) was developed and welcomed with
enthusiasm by all ARTEMIS stakeholders. I would like here to thank:
The ARTEMIS JU team for its stimulating role;
The ARTEMIS-IA community, and specially the SRA Working Group, for its
enthusiastic contribution to the renewed AWP;
The Public Authorities for their support to the AIPP concept, resulting in a level of
commitment for the 2012 Call never reached before.
Concerning the relations between ARTEMIS and ITEA2, we could notice in 2011 the clear
wish, expressed by both parties, to investigate how to implement a high level umbrella
governance structure. This work is being developed during the year 2012.
Finally, I‟m pleased to highlight that the JU office has continued to offer the expected
contributions and support, with running costs kept significantly below budget and with a team
kept as lean as possible.
With the positives signs generated by the AIPPs and with the start of discussions about the
future of ARTEMIS, within Horizon 2020, I‟m convinced that 2011 has been an important
year for ARTEMIS and its future.
ARTEMIS-ED-2012.41 5/56
EXECUTIVE SUMMARY
By Eric Schutz, ARTEMIS Executive Director
In 2011, the national initial commitments to the fourth Call (before negotiations) amounted to
46.73 M€ and were complemented with € 25.7 M€ of Union funding (calculated as a 55% of
the national commitments), resulting in about 72.4 M€ of public funding at the time of the
Call. This is much lower than the public funding for each of the previous Calls, and the
cumulated commitment to the Calls launched by the Joint Undertaking is falling even further
behind the expectations.
Despite these lower commitments of the ARTEMIS Member States, the ARTEMIS Call 2011
has again contributed to the creation of a focussed momentum – a "critical mass" – for the
European Embedded Systems community. Of the 41 Project Outlines (POs) submitted, 27
were re-submitted as Full Project Proposals (FPPs). The submitted proposals had partners
from 18 ARTEMIS Member States. The Total Requested costs in the proposals was 370.25
M€, with a request of 127.44 M€ funding from the National budgets. The Over-Subscription
Rate on National Budgets was therefore 2.79.
A decision giving the Executive Director a mandate to negotiate the top 8 ranked projects was
adopted at the PAB meeting of 25/10/2011. In the second half of December, the Executive
Director sent the official negotiation invitation letters and the negotiation frameworks to the
coordinators of the selected 8 projects. A ninth project proposal, PaPP, was put on a reserve
list. Because of the existence of a reasonable remaining funding budget, a negotiation has
been started with the PaPP consortium early 2012.
It‟s important to note that the Call has also attracted project proposals that demonstrate clear
complementarities with existing ARTEMIS projects or projects from other funding
schemes.
The 2011 Call has once more successfully attracted a significant SME participation, with
27% of the eligible costs being attributed to SMEs in FPPs submitted. In terms of number of
participations, SMEs account for roughly 32%, LE‟s 36% and PROs 32% in the proposals
retained for negotiations.
In order to increase the added value of the ARTEMIS programme, especially in consideration
of its high ambition to stimulate the creation of world-class “Centres of Innovation
Excellence”, work was carried out by key members of the ARTEMIS-IA community in
cooperation with the JU Office in defining a new class of activity that has been named
“ARTEMIS Innovation Pilot Projects” (AIPPs). These initiatives, that became a feature of
the Call in 2012, are designed to bring together the output of existing ARTEMIS projects (and
of projects funded in other schemes) around specific topics with clear commercial and societal
benefit into networks that will together develop the necessary “complementary assets” that in
turn enable the fruits of the technological developments to be brought to market quickly and
effectively, thereby leveraging the economic and societal benefits of the public financial
ARTEMIS-ED-2012.41 6/56
contribution. As many of these complementary assets are non-differentiating from a market
perspective, the expectation is that these AIPPs will transcend the normal competitive
restraints and allow Europe‟s world-class enterprises and SMEs to collaborate without fear of
loss of IPR leadership or of market potential. This new concept has been very positively
perceived by the ARTEMIS Member States, resulting for the Call 2012 in the highest level
of total commitment ever. This achievement is the first step in the recovery process.
2011 has also been a year during which:
An Administrative Agreement has been signed with the Brussels Capital Region of
Belgium, who subsequently brought 0,5 M€ addition National funding to the Call;
Negotiations were started towards an Administrative Agreement with Poland that was
signed in January 2012, bringing the number of ARTEMIS Member States to 23;
A new MASP/RA was approved in December 2011, based on the revised SRA;
The move, together with the 4 other JTIs, to the final location (White Atrium) was
finalized by mid-January;
The Internal Audit Services of the Commission ran a first risk assessment exercise and
subsequently defined the IAS Strategic Audit Plan 2012-2014 for the ARTEMIS Joint
Undertaking.
Concerning the relations with EUREKA, and more specifically with ITEA2:
The 2011 ARTEMIS – ITEA2 Co-Summit has been organized in Helsinki on October
25-26. Attendance has broken all past records;
On September 23rd
, a meeting of the ARTEMIS – ITEA2 Sherpa group took place in
Frankfurt. After fruitful discussions, the main conclusion was that there is a consensus
to develop a proposal on how to implement a high level umbrella advisory structure,
with Sherpa-like working groups (implementation in 2012).
During the last months, talks have been started about the future of ARTEMIS within
Horizon 2020. The preliminary documents issued by the Commission about Horizon 2020
mention the scenario of a future merge between ARTEMIS and ENIAC. In this perspective,
on request of the Commission, ARTEMIS-IA, AENEAS and EPoSS have started the
elaboration of a common High Level Strategic Research and Innovation Agenda. These
discussions and activities are expected to be continued in 2012 and 2013.
Finally, from a performance and running costs perspective, we can notice that:
The administrative performance (e.g. payment delays) has been further improved,
while keeping the size of the team as lean as possible;
In line with the previous year, the running costs of the JU Office have been kept as low
as possible, about 20 percent below budget.
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1. INTRODUCTION
The ARTEMIS JU was created by Council Regulation (EC) No 74/2008 of 20 December
20071 under Article 171 of the Treaty (Article 187 of The Treaty of Lisbon) as a legal entity
responsible for the implementation of a Joint Technology Initiative on Embedded Computing
Systems. Its date of establishment is 7 February 2008, following the publication of the Council
Regulation and of the Statutes annexed to it in the Official Journal of the European Union on
4th
February2. The ARTEMIS Joint Undertaking was created for a period up to 31 December
2017 and its seat is in Brussels.
This is the fourth Annual Activity Report (AAR) of the ARTEMIS3 Joint Undertaking (JU) in
line with Article 19 of its Statutes and Article 40 of its Financial Rules4, which specify that:
Article 19 of the Statutes: The Annual Activity Report shall present progress made by the ARTEMIS Joint
Undertaking in each calendar year, in particular in relation to the Multiannual Strategic Plan and the Annual
Implementation Plan for that year. It shall also include information on the participation of SMEs in Joint
Undertaking's R & D Activities. The Annual Activity Report shall be presented by the Executive Director
together with the Annual Accounts and balance sheets.
Article 40 ARTEMIS Financial rules: The authorising officer shall report to the Governing Board on the
performance of his/her duties in the form of an annual activity report, together with financial and
management information confirming that the information contained in the report presents a true and fair
view except as otherwise specified in any reservations related to defined areas of revenue and expenditure.
This report shall indicate the results of his/her operations by reference to the objectives set, the risks
associated with these operations, the use made of the resources provided and the efficiency and
effectiveness of the internal control system. The internal auditor within the meaning of Article 72 shall take
note of the annual activity report and any other pieces of information identified.
By no later than 15 June each year, the Governing Board shall send the budgetary authority and the Court of
Auditors an analysis and an assessment of the authorising officer's annual report on the previous financial
year. This analysis and assessment shall be included in the annual activity report of the Joint Undertaking, in
accordance with the provisions of Article 19 of the Statutes.
Joint Technology Initiatives (JTIs) are long term public-private partnerships which can be
implemented through Joint Undertakings within the meaning of Article 171 of the Treaty
(Article 187 of The Treaty of Lisbon). These partnerships combine private sector investment
and national and European public funding, including grant funding from the Research
Framework Programme, in order to speed up the development of major technologies. JTIs
were foreseen in the Seventh Framework Programme5 for research, technological development
and demonstration activities, as well as in the Council Decision for the Cooperation
1 The missing footnote regarding Article 23(3.4.2) was published in OJ L 219, 14.08.2008, p. 73 and in OJ L
259, 27.09.2008, p. 19. 2 OJ L 30 of 04.02.2008.
3 ARTEMIS stands for Advanced Research and Technology in EMbedded Intelligence and Systems
4 ARTEMIS-GB-13/08
5 Decision No 1982/2006/EC of the European Parliament and of the Council of 18 December 2006 concerning
the Seventh Framework Programme of the European Community for research, technological development
and demonstration activities (2007-2013).
ARTEMIS-ED-2012.41 8/56
Programme6. They contribute to the Lisbon Growth and Jobs Agenda7 by developing
favourable conditions for investment in knowledge and innovation in the Union to boost
competitiveness, growth and jobs.
The Union supports the ARTEMIS JU from the budget of the ICT priority of the Cooperation
Programme.
2. KEY ACTIVITIES AND ACHIEVEMENTS
The major activity of the Joint Undertaking in 2011 concerned the launch of its fourth Call for
R&D proposals.
2.1. Policy-related achievements
The ARTEMIS JU has been breaking new ground in 2008 and has become a reference both in
terms of piloting a new model for public-private partnerships in research and in enabling the
co-financing of R&D projects by both Union and national funds. Therefore, its policy
objectives include the fostering of effective collaboration between the public and private
sectors within the public-private partnership represented by the JU; combining Union and
national efforts in order to support the best European collaborative R&D that contributes to
the technology and industrial objectives of the ARTEMIS JTI; increasing overall R&D
investments in the field of Embedded Computing Systems; and promoting the involvement of
SMEs in the JU activities.
2.1.1. An effective public-private partnership
Call 2011 built on the processes and projects defined and developed in the previous three
Calls. At the same time, all running projects from the Calls 2008 and 2009 underwent one or
more project review meetings, and the negotiations and project launches of the Call 2010
projects were successfully completed.
In 2011, the many and frequent interactions between the JU Office staff and the staff
members of the participating National Authorities, as well as with the wider ARTEMIS
community actually executing the projects continued. A stated previously, the success of
ARTEMIS depends on close and balanced collaboration between industry and public
authorities. The open and pragmatic way of working has stimulated participation, certainly
from industry as well as from the participating public authorities in spite of the technical
difficulties associated with the novel funding model. In particular, this is exemplified by the
signing of an Administrative Agreement with the Brussels Capital Region of Belgium, who
subsequently brought 0,5 M€ addition National funding to the Call, and the conclusion of
negotiations towards an Administrative Agreement with Poland that is expected to be signed
early in January 2012, which will bring the number of ARTEMIS Member States to 23.
This private-public cooperation also continued to respect the principle of separation between
the roles of the private and public parties. On the one hand, the Industry and Research
6 Council Decision 2006/971/EC of 19 December 2006 concerning the specific programme 'Cooperation'
implementing the Seventh Framework Programme of the European Community for research, technological
development and demonstration activities (2007-2013). 7 OJ L 400, 30.12.2006, p.86. Corrected by OJ L 54, 22.2.2007, p.30.
ARTEMIS-ED-2012.41 9/56
Committee (nominated by ARTEMIS-IA) takes the lead in defining the Multi Annual
Strategic Plan including the Research Agenda, in proposing the Annual Work Programmes
and in industrial policy and related innovation activities. On the other hand, the Public
Authorities Board (nominated by the public authorities) has sole responsibility for the
approval of the Annual Work Programmes, the Calls for proposals and for the final selection
of projects and allocation of public funds. Any potential conflicts of interest with the private
partners are thus avoided, and the role of the Joint Undertaking office is clearly established as
that of an enabler and promoter of the programme for the benefit of all stakeholders.
2.1.2. Creating critical mass
The ARTEMIS JU consolidated the mechanism that is able to combine, for the first time,
national, EU and private funding within one coherent funding instrument while remaining
effective and efficient. Such pooling of Union and national funding with industrial resources
is essential to build sufficient critical mass to pursue the ambitious objectives set in a common
Europe-wide Research Agenda driven by industry. The addition of the Brussels Capital
Region and of Poland to the ARTEMIS community shows that the ARTEMIS programme is
able to attract public sector interest, while the presence of non-European companies as
partners in proposals demonstrates a growing interest in the programme in the International
private sector.
The ARTEMIS Call 2011 has again contributed to the creation of a focussed momentum – a
"critical mass" – for the European Embedded Systems community. Of the 41 POs submitted,
27 were re-submitted as FPPs. All of the “MI=1” proposals from the PO phase were
submitted, and 3 of the “MI=4” proposals. The submitted proposals had partners from 18
ARTEMIS Member States (AMS). There are two non-EU partners in the proposals (RU – St
Petersburg University, who have long expressed interest in collaboration with ARTEMIS
projects and General Motors in the US). The Total Requested costs in the proposals is 370.25
M€, with a request of 127.44 M€ funding from the National budgets. The Over-Subscription
Rate (OSR) on National Budgets was therefore 2,79.
The call has also attracted project proposals that demonstrate clear complementarities with
existing ARTEMIS projects or projects from other funding schemes.
The 2011 Call has once more successfully attracted a significant SME participation, with 27%
of the eligible costs being attributed to SMEs in FPPs submitted. In proposals selected for
negotiation, this is 23%. In terms of number of participations, SMEs account for roughly 32%,
LE‟s 36% and PROs 32% in the proposals retained for negotiations.
In order to increase the added value of the ARTEMIS programme, especially in consideration
of its high ambition to create world-class “Centres of Innovation Excellence”, work was
carried out by key members of the ARTEMIS-IA community in cooperation with the JU
Office in defining a new class of activity that has been named “ARTEMIS Innovation Pilot
Projects” (AIPPs). These initiatives, that will become a feature of the Call in 2012 and will be
described in detail in the corresponding AWP, are designed to bring together the output of
existing ARTEMIS projects (and of projects funded in other schemes) around specific topics
with clear commercial and societal benefit into networks that will together develop the
necessary “complementary assets” that in turn enable the fruits of the technological
developments to be brought to market quickly and effectively, thereby leveraging the
economic and societal benefits of the public financial contribution. As many of these
ARTEMIS-ED-2012.41 10/56
complementary assets are non-differentiating from a market perspective, the expectation is
that these AIPPs will transcend the normal competitive restraints and allow Europe‟s world-
class enterprises and SMEs to collaborate without fear of loss of IPR leadership or of market
potential.
Such AIPPs will, as examples:
- Establish uniform standards, methods and tools that enable rapid development and
certification of high-reliability electronics, for safe Transport and trusted, affordable
Medical support devices;
- Establish large-scale infrastructural test-beds and demonstrators for intelligent energy
generation, transportation and use, so establishing the basis for low-carbon buildings,
districts and cities;
- Establish similarly large infrastructural test-beds for “Smart Cities” that make use of
mobile devices to bring new services and experiences to the user while lowering the
thresholds for participation in all layers of society (under the name “Nervous System
of Society”);
- Establish an integrated framework for cost-effective (health) Care Cycles;
- Provide solutions supporting cost-effective and environmentally sustainable
Manufacturing processes;
- Etc.
2.1.3. Increasing overall R&D investment in embedded computing systems
The ARTEMIS JU has the potential to ramp up R&D investment in Europe by providing
incentives to Member States and industry to increase their R&D expenditure. This is partly
because of the ARTEMIS R&D funding mechanism in which the more national budget is
committed to Calls the more additional Union funding is leveraged for R&D actors, thus
creating a virtuous cycle.
National initial commitments to the fourth Call (before negotiations) amounted to € 46.73 M
and were complemented with € 25.7 M of Union funding (calculated as a 55% of the national
commitments), resulting in about € 72.4 million of public funding at the time of the Call. This
is once more already lower than the public funding for each of the previous Calls, and the
cumulated commitment to the Calls launched by the Joint Undertaking is falling even farther
behind the expectations.
The true mechanism behind this is not certain and should be critically assessed, though the
financial and economic crisis is certainly responsible to a large degree. As a counter-measure,
the extension to the work programme described above – the “AIPPs” - is expected to help
reverse this negative trend for the next Call.
2.1.4. Horizon 2020
During the last months, talks have been started about the future of ARTEMIS within Horizon
2020. The preliminary documents issued by the Commission about Horizon 2020 mention the
scenario of a future merge between ARTEMIS and ENIAC.
ARTEMIS-ED-2012.41 11/56
Actually, upon invitation from the Commission, talks have been started about a future merge
of the activities related to the ARTEMIS, ENIAC and EPoSS ETPs. In this perspective,
ARTEMIS-IA, AENEAS and EPoSS have, on request of the Commission, started the
elaboration of a common High Level Strategic Research and Innovation Agenda. These
discussions and activities are expected to be continued in 2012 and 2013.
2.2. R&D and innovation activities and achievements
2.2.1. Overview of the achievements
The overall aim of ARTEMIS is to develop key technologies for Embedded Computing
Systems across different application areas in order to strengthen European competitiveness
and sustainability, and to allow the emergence of new markets and societal applications. The
overall strategy for achieving this aim is laid out in the Multiannual Strategic Plan whereas the
Annual Work Programme provides the basis for launching annual Calls for R&D project
proposals.
A main achievement of ARTEMIS was the launch of the fourth Call for proposals on 1st
March 2011 consisting in a two-stage procedure: proposers had to submit Project Outlines
(PO), followed by the submission of Full Project Proposals (FPP).
Call 2011 PO phase, was successfully closed with 41 PO being submitted. No reports of
difficulty with the submission process were received: the EPSS system once again functioned
perfectly.
All 41 PO were deemed eligible according to the JU Eligibility Criteria, and were sent to a
group of 34 external independent experts for assessment. The results of this remote assessment
were consolidated into proposal outline assessment reports as feedback to the respective
coordinators
The evaluation process run smoothly and according to plan: deadline for submission of POs
was the 31st March 2011, and by end of May the assessment feedback was sent to proposal
coordinators. The preparation and execution of this PO phase posed new challenges to the JU
office. Following a decision of the ED, for Call 2011the feedback to coordinator is composed
by 3 different documents: the proposal outline assessment produced by the independent
experts the results of the analysis on national eligibility for funding run by national funding
authorities; the proposal outline Maturity Index.
The Call 2011 FPP Phase was successfully closed on 1/9/2011. Out of the 41 POs submitted
in the first phase, 27 have been re-submitted as FPPs.
The MI has played a role: all of the “MI=1” (very mature) proposals from the PO phase have
been submitted and only 3 of the “MI=4” (below average) proposals have been submitted.
The submitted proposals include partners from 18 ARTEMIS Member States (AMS) (AMS to
be listed). There is no participation in four AMS (CY, EL, IE, RO).
While CY, EL and RO had not provided budget for this call, a useful budget (1M€) was
committed by IE. The lack of response from Irish partners caused the non-allocation of the
corresponding JU funding.
ARTEMIS-ED-2012.41 12/56
Conversely, there are 2 participations in AMS who had not committed a budget (HU, PT)..
In addition to participations in ARTEMIS Member States (which includes Norway – an
Associated State of the FP7), there are 2 participations in Associated States, TR and PL. The
latter recently joined ARTEMIS as AMS.
There are two non-EU participation in the proposals (RU – St Petersburg University, who
have long expressed interest in collaboration with ARTEMIS projects, and General Motors in
the US).
The Total Requested costs8 in the proposals is 143.212.130 €, with a request of 72.725.847 €
public funding, of which 23.885.524 € from the JU.
After the NFA cost analysis, total eligible cost in proposals is 133.247.143,22 €. Allocated
public funding are 63.378.581 €, of which 2.252.272,92 € by the JU.
The FPP evaluation took place in September (remote evaluation) and in October (panel
meeting in Brussels). The project selection decision was taken by the Public Authorities Board
on 20 October 2011.
2.2.2. The Multiannual Strategic Plan (MASP/RA)
A new MASP (with connected Research Agenda) was approved in December 2011, based on
the revised SRA.
2.2.3. The Annual Work Programme (AWP)
The Annual Work Programme for 2011 was adopted by the ARTEMIS Public Authorities
Board on 25 January 20119 based on the proposal of the Industry and Research Committee.
The Work Programme describes the scope and objectives of calls for proposals, evaluation
and proposal eligibility criteria that apply, and the JU contribution to the budget of the Call to
support the R&D activities.
The AWP addresses the three industrial priorities of ARTEMIS (reference designs and
architectures, seamless connectivity and middleware and design methods and tools) through 8
sub-programmes (ASPs) on (1) safety-relevant embedded systems, (2) health, (3) smart
environments, (4) manufacturing, (5) computing environments, (6) security, (7) sustainable
urban life and (8) human centric design.
2.2.4. The 2011 Call for Proposals
Publication of the Call
The Call 2011 was published on 1 March 2011 with a two-step procedure: deadline for
submission of Project Outlines (PO) on 31 March 2011 and of Full Project Proposals (FPP) on
1st September 2011. Submission of a PO was mandatory. The Call text specified the
contribution from the Joint Undertaking and the contributions from ARTEMIS Member States
8 As in PAB decision ARTEMIS-PAB-2011-D.14
9 ARTEMIS-PAB-2011-D.07
ARTEMIS-ED-2012.41 13/56
to the budget of the Call, as well as eligibility criteria, the Guide for Applicants and other
information related to the Call.
Proposal submission, assessment and evaluation
For both Project Outline and Full Project Proposal phases the proposals were submitted
electronically to the ARTEMIS JU via the Electronic Proposal Submission System (EPSS).
The "RiVET" software was used to support and to track both off-site assessment by experts
and the progress of the Panel meeting: the latter was held in Brussels, between May 10th
and
13th
.
Each Project Outline (PO) was assessed by two independent experts, each selected from the
lists provided by the PAB and by ARTEMIS-IA respectively. These individual assessment
reports were summarised by a third expert, acting as rapporteur.
Proposal assessment and evaluation
Project Outline (PO) phase: 41 proposals for research projects were submitted in response to
Project Outline phase of this Call, all satisfying the eligibility criteria. Feedback was provided
to proposers the week of May 30th
regarding assessment criteria specified in the Call, plus
information provided by national authorities on fulfilment of eligibility criteria for national
funding and the Maturity Index as defined in the guidelines for proposal submission. The
submission of an eligible PO was mandatory for the submission of the subsequent full
proposal.
A tool to help further analysis was used at PO phase to judge the subjective quality of the POs
and to observe the level of maturity of the response of the ARTEMIS community to the work
programme. To that end, POs were classified into 4 "Maturity Index" levels, as follows:
MI=1 Very mature proposal: complete, strong case made for the topic, innovation
focussed and well in line with ARTEMIS programme, Partners with high experience
and relevance;
MI=2 Strong proposal: As 1 but missing some details or contributions, possibly
lacking some focus. Can be easily improved to make a strong FPP;
MI=3 Average proposal: Good concepts and relevance, though needs refining and
focus. Work needed for the FPP but generally feasible;
MI=4 Below average: Concept and/or relevance not well explained, partnerships
missing key elements, innovation unclear, low credibility of some partners. Much
work needed in the FPP.
This information was timely communicated to the proposal coordinators and to the PAB, and
provided the JU with some valuable insights into the activities of the R&D community. This
information was also welcomed by several PAB members, as being useful in better shaping
national policies and corresponding financial support in future.
ARTEMIS-ED-2012.41 14/56
Full Project Proposal (FPP) phase: 27 FPPs were submitted in this phase, all of which
satisfied the eligibility criteria for full project proposals. The evaluation was conducted
according to the rules described in document ARTEMIS PAB-4/08: "ARTEMIS Joint
Undertaking selection and evaluation procedures related to Calls for proposals".
The 27 FPPs were submitted to a group of 49 independent experts as per the defined remote
evaluation procedures. The resulting individual evaluation reports were consolidated into
Evaluation Summary Reports (ESR) and an ordered list was established through a panel
meeting, held in Brussels from the 3rd to the 7th of October 2011.
The ESRs were each reviewed by the Executive Director, who would also ensure consistency
of the quality of the ESR and more generally acted as a fine-grained filter quality control. The
consistency of the results so achieved gives a very high level of confidence in the quality of
the technical selection process.
16 proposals were evaluated above threshold (40 points minimum on a maximum of 60).
Proposal ranking, selection and allocation of funding
The selection decision was taken by the Public Authorities Board at its meeting on 25 October
2011, following eligibility checks performed by the national authorities. A mandate was given
to the Executive Director for negotiating with eight proposals. One proposal was put in a
reserve list.
Overall, the Public Authorities Board allocated 63.4 million € of public funds to 8 projects
with a total eligible cost of 133.2 million € and 22.2 million € of Union funding.
Negotiation and start of R&D projects
As from end of 8 December 2011, the consortia were invited by written letter sent by e-mail
only to enter into negotiations for establishing a grant agreement. The negotiation framework
allows consortia to provide the relevant documentation in the first 6 weeks of 2012. For the
negotiations of project proposals submitted under Call 2011, the Commissions IT tools will be
used: this namely refers to NEF (contract negotiation module) and CPM (contract
management module).
Monitoring and review of the Call 2008 and 2009 projects
The procedure for monitoring and review of projects is based on Decision ARTEMIS-PAB-
08/09 and on the accompanying "Guidance notes and templates for Project Technical Review
involving independent expert(s)" (ARTEMIS-ED-21-09) and "Guidance Notes on Project
Reporting" (ARTEMIS-ED-20-09). The total number of project reviews organised in 2011 is
30.
ARTEMIS-ED-2012.41 15/56
Project reviews – Call 2008
Project Review date Outcome Next review date /
status update
CAMMI
27/04/2011
Project has made good progress, but
still has a lot to do in a short time
frame. Very strict monitoring needed.
Project ended
23/11/2011
The final review meeting showed that
the project has achieved most of its
objectives and technical results. Some
reservation on acceptance of the
exploitation and dissemination plans,
which the consortium will take up
further after project end.
CHARTER 10/06/2011
The Project has fully achieved its
objectives and technical goals for
the period and has even exceeded
expectations.
CHARTER has demonstrated a huge
potential for delivering top-class
results, very valuable in the
ARTEMIS Programme Context. Special mention is made to the
identification of “technology re-use”
within the project.
Next review
meeting is planned
on 27/06/2012
(tentative
schedule)
eDIANA 15/03/2011
Good progress on all activities, though
thermal modelling task remains weak
(over-simplified models used).
Consortium advised to contact expert
in more advanced thermal models
(done, in the meantime).
Final project
review meeting on
21/03/2012
SYSMODEL 09/03/2011
Good progress. All of the comments
and recommendations made by the
review panels in previous project
reviews are well addressed. Some
deliverables require more detail
(specifically, references to academic
courses should contain at least an
abstract).
Final project
review meeting on
08/03/2012
ARTEMIS-ED-2012.41 16/56
iLAND 01/06/2011
Good progress. The 2nd project review
confirms that the project progresses
very well with respect to its technical
plan. All recommendations made
during the 1st annual review have been
properly addressed. Objectives and
technical goals for the period are
achieved.
Next review
meeting is planned
on 26th June 2012
INDEXYS 12/7/2011
The project has made very good
progress.
The Project has fully achieved its
objectives and technical goals for
the period: all major objectives set in
the Technical Annex have been
achieved; all milestones are
successfully passed; all due
deliverables have been released and
are of very high quality.
The project is granted 6 months
extension to allow the project
consortium create synergies with other
projects: FP7 GENESYS and
ARTEMIS ACROSS.
Next review
meeting is planned
on 5th June 2012
SCALOPES 29/03/2011
The Project has fully achieved its
objectives and technical goals for
the period. In the final review very
interesting demonstrations where
given that proved the value of the
technical achievements.
Some administrative steps are still
pending with Members States, who are
urged to send their end of project
certification.
Project ended
CHESS 15/04/2011
Good progress: the Project has
achieved most of its objectives and
technical goals for the period with
relatively minor deviations (some
delay in the use case validation) which
has justified a 3 month extension.
Next review
meeting is planned
on 22/06/2012
SMART 22/09/2011
Good progress in spite of difficult
funding situation in Greece and Italy.
Technical coordination is very
good.Concern: big delay in national
contracts (IT and EL) caused a request
for 9 months extension (granted on
15/02/2012)
Next review
meeting (tentative
schedule)
21/09/2012
ARTEMIS-ED-2012.41 17/56
CESAR
7+8/7/2011
Excellent progress: the Project has
fully achieved its objectives and
technical goals for the period. Some
concern is expressed for the rail
sector which is underperforming
and needs focus. An additional
review is scheduled on these
specific aspects.
20/10/2011
An additional (remote) review
organized by the IT cluster proved
good progress in the rail sector.
Final review
planned on 20-
22/06/2012
(tentative
schedule).
EMMON 21/06/2011
Fairly good progress: the Project has
made progress in some key areas. Still
some weakness is found in the
development of middleware.
Following the recommendation of the
panel review, the project objectives
are revised in the new version of the
Technical Annex and an extension of 3
months is granted.
In the next periods, the consortium is
called upon to demonstrate the
capacity to scale up the technical
solutions to higher number of sensors.
Final review
planned on
25/05/2012
SOFIA 27/01/2011
Good progress. The Project has
achieved most of its objectives and
technical goals for the period with
relatively minor deviations. Some
discrepancy in efforts spent versus
planned effort in the Technical Annex,
with no impact on project output.
Significantly large dissemination,
large number of public deliverables.
Project extended
till 31/03/2012
Final review on
20-21/03/2012
ARTEMIS-ED-2012.41 18/56
Project reviews – Call 2009
Project Review date Outcome Next review
date / status
pSHIELD
22/03/2011 Unsatisfactory progress. Poor quality in
deliverables; management by the coordinator is
seriously lacking.
29-
30/09/2011
After change of Coordinator, the project has
recovered from major delays.
In the review meeting a very valuable
demonstrator was shown on the application of
the project technology on real train freight.
Project has
been
extended till
31/12/2011
Final review
meeting on
14/02/2012
SMECY 24/03/2011
Good progress. Project recovered from long
delay in the establishment of National Contracts
and it has met its objectives for the first year.
Next review
on
27/03/2012
SMARCOS 7/04/2011
Good progress, deliverables are timely
submitted and are of good quality. Project
output is competitive and it is expected to have
commercial impact
Next review
on
12/04/2012
eSONIA
12/04/2011
Good progress: objectives for the period have
been achieved in accordance with the TA,
however, some deliverables is rejected and recommendations are given with a view to
sharpen the advance on the state of the art.
An additional interim review is planned on
14/11/2011
14/11/2011
Interim review requested by the consortium to
address issues raised in the last annual review.
The consortium has addressed these issues well.
The project now fully on track.
Next review
on
25/04/2012
ACROSS 26/05/2011
Project has made good progress. The work is of
high quality but stronger coordination and
better integration of contributions is
recommended.
Next review
meeting
planned on
22/05/2012
ARTEMIS-ED-2012.41 19/56
CHIRON
08/06/2011 Project is on track. An intermediate review is
planned to check readiness for clinical trial.
11/11/2011
Interim review to check readiness for clinical
trial. Good progress reported. Change from
clinical trial to observational study as more
realistic for the project life-cycle.
Next review
on
18/04/2012
iFEST 30/06/2011
Project has made good progress reaching
objectives planned for the period.
Recommendations were made as to
accelerate dissemination and exploitation
plans as well as on the need to give more
public visibility to some key deliverables.
Next review
is planned
on
04/07/2012
R3-COP 30/06/2011 Good progress, objectives for the period are
achieved in line with the Technical Annex.
Next review
is planned on
20/06/2012
RECOMP 28/07/2011
Excellent progress: The project has delivered
very good quality results in perfect
correspondence to the project proposal, as laid
out the Technical Annex. The goals and
milestones have been reached in their majority
with a minimal-just right management effort.
Next review
meeting
(tentative
schedule) 3-
4/07/2012
POLLUX
26-
27/05/2011
Fairly good progress after a slow start due to
delays in the establishment of some National
Grant Agreements and a change of coordinator.
26/09/2011
An additional review was scheduled where the
consortium could successfully show major
advancement in the development of key
demonstrators.
Overall, and taking into account the
additional evidences collected in the second
interim review, the project has made good
progress, and it is on its way to recover from
the start-up difficulties.
Next review
is scheduled
on 25-
26/05/2012
ME3GAS 01/07/2011
Good progress during the reporting period,
with significant engineering development. Potential for synergies with the ARTEMIS
project eDIANA
Next review
is scheduled
on
29/06/2012
ARTEMIS-ED-2012.41 20/56
SIMPLE 13/07/2011
Good progress. The objectives for the period
are achieved: requirements are collected; the
architecture has been defined and
documented: suited use-cases are identified.
Next review
meeting
(tentative
schedule)
12/07/2012
End of projects
The SCALOPES project has held its final review in Brussels on March 29 2011. This is the
first ARTEMIS project that is ending. It started in January 2009 with a duration of 2 years (+3
months extension) with participation of 36 partners from 11 countries. Despite its short
duration and many administrative difficulties, the project has delivered the results to prove
that it meets the initial goals (reduced power consumption combined with increased
performance for a variety of applications). The technological innovations comprise
horizontally structured multi-domain solutions, platforms for real-time data processing and
methods for high productivity software development. A final report is available. During the
review there were several impressive demonstrations that illustrated these achievements.
In summary, the project enables an industrially sustainable path for the evolution of low-
power, multi-core computing platforms for application domains with strategic value for
European competitiveness.
Two more projects, CAMMI and pSHIELD, ended in December 2011. Reports will be
available in 1Q2012.
2.2.5. Innovation environments
To support the (non-R&D) activities of "Innovation Environments", as described in the
ARTEMIS-SRA and MASP documents, ARTEMIS-IA operates a number of "Working
Groups" (WGs) that are contributed to on a voluntary basis by members of the ARTEMIS
community. These WGs are followed by the Programme Group of the ARTEMIS-JU, to
assure synchronisation of strategies between these non-R&D activities and the general running
of the ARTEMIS-JU programme.
In 2011, two new Working Groups were established by ARTEMIS-IA, the “WG-Repository”
and the WG Communications. The working groups are now:
WG-SRA Responsible for the ARTEMIS technical programme
WG-Success
Criteria and
Metrics
Proposes methods for measuring the progress of the programme
WG-Tool Platforms Proposes measures for the community of tool developers to
synchronise their work
WG-SME
Involvement
Proposes and monitors measures for constructively enrolling SMEs
into the innovation cycle
ARTEMIS-ED-2012.41 21/56
WG-CoIE Proposes structures to stimulate the emergence of "Innovation Eco-
systems"
WG-Standards Proposes strategies for augmenting European industrial influence on
and participation in international standards.
WG-Education and
Training
Proposes measures for augmenting the interactions between academia
and industry
WG-Repository
Defines and maintains an on-line resource that collects output from
ARTEMIS projects and makes these available to researchers, system
developers and commercial exploiters of the results.
WG-
Communications
Has the charter to reinforce and harmonise the communications
activities of both ARTEMIS-IA and the ARTEMIS-JU through a
common Communications Strategy (document).
WG-SRA. In 2011, this working group has proposed updates the ARTEMIS-JU MASP and
associated Research Agenda, as well as finalising and publishing a new release of the over-
arching ARTEMIS SRA. The working-group, together with the WG-CoIE, who in 2010
published the labelling criteria for CoIE‟s, also organised a set of meetings and workshops,
mobilising the ARTEMIS R&D community, that have defined and detailed the
workprogrammes for the large-scale integration project class “AIPP” (see above) that are an
embodiment of some key features of the new SRA and are major new addition to the Annual
Work Programme for 2012.
The preliminary report of the WG-SC&M that was mentioned in the previous AAR has been
completed and published in book form in 2011.
The WG-Tool Platforms aims to address the fragmentation of the both the supply market and
the research executed in Europe on system design tools and methods. To that end, it has
published a "strategy and implementation" document that identifies a strategy and the key
labelling criteria for candidate tool-platforms (a tool platform can be likened to a specific type
of CoIE)
WG-Standards: With the successful completion of the the FP7 funded CSA project "PRoSE"
and the adoption by ARTEMIS-IA of the “Strategic Agenda for Standardisation document for
ARTEMIS” (that aids the ARTEMIS programme in evaluation of project proposals that
involve standardisation activities).
The WG-Education and Training was not active in 2011.
WG-Repository: In 2010, the WG-SRA had organised a meeting that made a first survey of
the programme execution and of the experiences of participants, especially SMEs. The
feedback highlighted the strong need for easy access to information about (the results of)
previous collaborative projects in order to, on the one hand, better establish a “state of the art”
for new proposals and on the other provide pointers to interested parties (especially SMEs) on
ARTEMIS-ED-2012.41 22/56
how to obtain access to these results. This resulted in the establishment of the WG-
Repository, which has the charter to facilitate access to projects‟ results. The WG has defined
an implementation, selection and maintenance policy, as well as clear rules that protect the
IPR of the originator yet give visibility to the results.
WG-Communication: This working group held its first meeting in December. The
immediate outcome was the organisation of work towards short-term and medium/long term
objectives. In the short term, the focus was to be on rallying support and funding budgets for
the AIPPs in Call 2012, and the medium/long-term focus should be on exposing the successes
to date of the ARTEMIS programme in preparation of whatever will become of / replace
ARTEMIS after 2014.
2.2.6. Relations with EUREKA/ITEA2
The 2011 ARTEMIS – ITEA2 Co-Summit has been organized in Helsinki on
October 25-26. Attendance has broken all past records.
On September 23rd
, a meeting of the ARTEMIS – ITEA2 Sherpa group took place
in Frankfurt. The main points discussed and conclusions are:
o Status of preparation of ITEA3
o Preparation of “ARTEMIS2”, including tripartite and bipartite models
o Cooperation activities between ITEA and ARTEMIS
o Main conclusion: there is a consensus to develop a proposal on how to
implement a high level umbrella advisory structure, with Sherpa-like
working groups.
o ARTEMIS – ITEA 2 umbrella advisory structure: the first Working Group
meeting is scheduled for January 2012.
2.3. Set up activities and organisational achievements
2.3.1. Operations of the JU bodies
The running of the Governing Board (GB) and the Public Authorities Board (PAB) continued
to run smoothly during 2011.
The Governing Board hold 3 meetings in 2011 while the PAB met 5 times.
The Industry and Research Committee (IRC) held two official meetings.
Appendices 3, 4 and 5 (section 4) list the members of the three governing bodies of the
ARTEMIS JU as of 31 December 2011.
2.3.2. Service Level Agreements/MoU
The following Service level Agreements and/or Memorandum of Understanding have been
signed by ARTEMIS in 2011:
ARTEMIS-ED-2012.41 23/56
Service/DG Content Date
HR-DS SLA for badges 03.03.2011
PMO Administration and payment of individual entitlements 20.06.2011
OIB Prestation de services au White Atrium 10.08.2011
OIB Technical assistance from architect 23.08.2011
HR Addendum to SLA for badges 6.10.2011
2.3.3. General Financing Agreement
A General Financing Agreement (GFA) between the EC and the ARTEMIS JU was signed on
17 October 2009 determining the modalities and conditions applicable to the Union
contribution to be provided to the Joint Undertaking and other items defining mutual rights
and obligations as considered appropriate by the parties. The GFA should be revised in view
of the interpretation of the Accounting Rule number 1 of the European Commission. The GFA
is complemented annually by an Annual Financing Agreement between the EC and the
ARTEMIS JU.
Administrative Agreements
An Administrative Agreement has been signed in 2011 with Brussels Region.
2.3.4. Internal Control
In September 2011, notice was given of the discharge given by the Budgetary Authority to the
ARTEMIS JU Executive Director for the financial year 2009.
2.3.5. Personnel
Three positions were filled in 2011:
- One assistant to the Programme Officers‟ team in January (short term contract which
ended in December 2011);
- One administrative assistant from September;
- One programme officer from November.
2.3.6. Office facilities
The ARTEMIS Joint Undertaking has moved into its new offices in January 2011.
ARTEMIS-ED-2012.41 24/56
3. MANAGEMENT, COMMUNICATIONS AND INTERNAL CONTROL
ARTEMIS is a public-private partnership (PPP) between industry and other research actors in
the field of embedded systems, as represented by the ARTEMIS-IA association, the Union
and 22 States (21 EU Member States and Norway). On the other hand, the Joint Undertaking
is set up as a Community body as referred to in Article 185 of the Financial Regulation. Being
a Community body does not however mean that a JU is a Community agency since its
objective is to create a public-private partnership10
. In practice, however, Joint Undertakings
are often assimilated to regulatory/traditional agencies as evident, for example, from their
financial rules.
In this context, the management of the JU presents several challenges. First, it should facilitate
the process of identifying the common ground and building consensus among this broad
partnership; this is essential given the overall operational objective of ARTEMIS, which is to
align the Union and Member States activities to co-finance a strategy and programme
developed by industry. This means that the JU has an important role to play as the "honest
broker".
Second, the co-existence of industry and the Union in the same body needs to be carefully
managed. The Community body status of the JU results in a number of rules, e.g. for finances
or for staff, that may often seem as too bureaucratic to industry; on the other hand, the
Commission is reluctant to make any concessions that could seem to compromise rigour in the
management of public funds. It is therefore of extreme importance that the right balance is
struck so that both the private and public parts of the partnership feel at ease; or else the whole
concept of PPPs under Union law is at doubt.
Third, ARTEMIS is fully dependent on its Member States' annual commitments for
determining its annual R&D budget (which equals 55% of the sum of national commitments).
These commitments should be in appropriate amounts that reflect a country's weight in
embedded systems R&D and allow consumption of the earmarked Union budget. This is
important to minimise the risk that some partners in selected projects are left without national
funding. Although the JU does not play a direct role in determining these annual national
commitments, it plays a coordination and communication role that are very important; it
should thus take all actions under its responsibility to encourage balanced budget
commitments by Member States.
A fourth challenge relates to the leanness of the JU organisation. This is by design: the
ARTEMIS model relies on the financial processing and verification operations of national
administrations (see section 3.2), whereas some services functions such as communications,
internal audit capability may be outsourced to private organisations.
As a result, the number of staff needed was around 10 by end 2009, rising to no more than 13
in 2011. The fact that the majority of running costs (including salaries) is to be contributed by
the private partner reinforces a constant vigilance for avoiding any hiring that is not essential.
On the other hand, ensuring all the functions and procedures implied by the Financial Rules,
the Staff Regulation, the Implementing Rules, etc. to obey all the very many rules of a Union
10 see section 5.1 in SEC/2007/692
ARTEMIS-ED-2012.41 25/56
Body with just 10 or even 20 staff is not obvious. Management needs to constantly show
creativity in optimising procedures in order to ensure not only effectiveness but also
efficiency, retaining only activities that have a clear added value.
3.1. Management as autonomous entity
As from October 26th
2009, the ARTEMIS JU operated in a fully autonomous way, while the
coaching of the Commission staff previously reported during the first months of autonomy
dropped to zero, as was planned. With a staff growing from 11 people in total at the beginning
of 2011, to 13 at the end, all needed financial transactions (payment of salaries, payments to
project participants…) could be made according to the Financial Regulation, with all financial
circuits being defined, including the necessary back-ups. This strict compliance with the
Financial Regulation and its Implementing Rules has been kept, by the whole team, as a first
and mandatory objective.
It should be noted that during 2011 the Programme Group (Programme Manager and POs)
was heavily impacted by the unfortunate and unforeseeable long-term absence of a one
Programme Officer. A temporary resource acting as assistant to the POs was added, which
allowed the “core business” of the group to be properly secured. One Financial Assistant was
engaged at the end of 2011, as well as one new Programme Officer and, with the return to full
time presence of the absent colleague, the team is now fully equipped to face the challenges of
2012.
Besides the necessary standard control procedures, a major management concern has been to
further build the team. Therefore, regular staff meetings have been organized, complemented
by off-site events, mainly focused on the interaction processes between the members of the
team. All these exchanges have created a team culture, which, combined with an increased
motivation, guarantees an optimal functioning, with minimal resources.
Between the members of the team, avoidance of information retention has been established as
a fundamental rule.
3.2. Collaboration with ARTEMIS Member States
Collaboration with and between ARTEMIS Member States in 2011 was again excellent,
continuing in the same line since the establishment of the JU. As in previous years, the result
of this collaboration was the integration of all national requirements and rules in the Call. For
the Call itself, and according to the evaluation and selection procedures of the JU, national
authorities intervened for verifying the national eligibility criteria for funding and the legal
and financial viability of project participants and generally provided the results back to the JU
in a timely fashion (either at Project Outline phase or at Full Project Proposal phase).
However, it is recognised that the present implementation of this step is a burden on available
resources and proposals for optimisations will be made for the Call of 2012. During the
project negotiation stage, there was also a strong interaction between the JU and national
authorities to ensure that changes in project finances or partnership are accepted by all parties
and that the ARTEMIS JU and the national grant agreements will be coherent.
In 2011 this collaboration has been even stronger as national funding authorities have
facilitated the implementation of R&D projects by processing cost claims and carrying out
financial viability checks. In future years they will carry out administrative and financial
audits of project participants on behalf of the Joint Undertaking. This way, ARTEMIS
ARTEMIS-ED-2012.41 26/56
Member States contribute significantly to the administrative operations required for R&D
project management.
This method of implementation has several advantages: it allows for a lean administrative
structure for the ARTEMIS JU, is not disruptive for national administrations, and uses
contractual models that are familiar to the R&D actors. It should also be very cost-effective as
it avoids duplication of evaluation and technical review procedures and of checking cost
claims or the financial viability of partners.
The collaboration between the JU Office and the ARTEMIS Member States generally went
very well, with open and frequent communications between all parties. In 2011, the first
ARTEMIS projects came to end, which necessitated the development, deployment and
clarification of an end-of-project procedure, both for the JU and for the participating Member
States: the final cost analysis and ex-post audit certification are responsibilities of the Member
States. This was documented and communicated to the PAB representatives, though the
process to close projects at National level still seems to be an area of attention.
In 2011, the Executive Director had bilateral meetings with the Netherlands and with
Germany, countries where new delegates took over the representation. These discussions, as
well as similar phone contacts with other countries, were focused on the short term plans, for
the end of the current ARTEMIS Joint Undertaking, as well as on the longer term plans for
Horizon 2020 and the possible plans for an “ARTEMIS 2” programme.
3.3. Collaboration with industry
During 2011, there has been a continuous interaction between the JU team and ARTEMIS-IA
in support of the SLA which exists between the JU Office and the Industry Association for
Communications activities. Intensive collaboration contributed to the success of many events
along the year: the ARTEMIS Spring Event in Nuremberg, the ARTEMIS Summer Camp, the
ARTEMIS-ITEA2 Co-Summit in Helsinki, etc…
Besides these communication activities and the support and participation to the SRA
development, one Programme Officer of the JU participates in every working group of
ARTEMIS-IA. In that way, there is a permanent interaction between the JU and the Industry.
3.4. Budget, commitments, transactions
The following table shows the commitment credits implemented by the ARTEMIS JU for
Operational Expenditures:
Operational Expenditures
Budget
Position Committed
B0301 Call 2008 (*) 30.782.285,90
Call 2009 37.086.500,00
Call 2010 36.000.000,00
Call 2011 (**) 26.000.000,00
Totals 129.868.785,90
(*) includes only the RAL transferred by the EC minus unspent amount
(**) Decision GB-2011-D,36
ARTEMIS-ED-2012.41 27/56
All the details concerning the Budgetary and Financial transactions of the ARTEMIS JU for
the year 2011 are given in Appendix 1.
For the year 2011, it was agreed between the Commission and ARTEMIS-IA that all
administrative expenditure (running costs) would be paid according to the following
repartition: ARTEMIS-IA 1 MEUR and the European Commission 1.5 MEUR. At the end of
the year the needs of ARTEMIS JU for administrative expenditures reached 1.9M and a
consequence the contribution from the European Commission was limited to 900.000 EUR.
3.5. Communication
3.5.1. Events
ARTEMIS Networking event, Vienna, 1st February 2011, organized by the ARTEMIS
Austria Platform;
ARTEMIS Networking Event in London organized by the Electronics Knowledge
Centre (11.02.2011);
ARTEMIS Spring Event. Nuremberg 1-3/3/2011. This event also hosted ARTEMIS
Joint Undertaking‟s “International ARTEMIS proposers‟ day” to announce the start of
Call 2011. About 150 visitors participated and nine starting consortia coming out of the
ARTEMIS Brokerage Event (December 2010) organized their preparation meetings,
gearing up for the Call 2011. Also at this event, a press meeting took place on 2nd March which
was attended by 14 journalists, with presentations by Jan Lohstroh (Secretary General of the
ARTEMIS Industry Association, Klaus Grimm (President of the ARTEMIS Industry Association)
and Alun Foster (Programme Manager ARTEMIS JU). On the floor of the Embedded World
exhibition, running concurrently with Spring Event, a decorated and staffed booth was organized
with the participation of 3 ARTEMIS projects that showed their part in the ARTEMIS-JU
programme (1st to 3rd March). The participating projects were eSONIA, CESAR and pSHIELD.
ARTEMIS Networking event for Call 2011 in Paris organized by UBI France
(10.03.2011);
National ARTEMIS/ENIAC event for Call 2011 in Prague, co-organized by the
Ministry of Education, Youth and Sports, OKO ICT Branch Contact Organization and
Technology centre (21.03.2011);
National ARTEMIS information event in Madrid co-organized by the Ministry de
Industria, Turismo, y Comercio, CDTI, PROMETEO (23.03.2011);
Support of National events in Sweden and Finland through material and mailing to
Brokerage participants via ARTEMIS Industry Association.
ARTEMIS Technology Conference 2011 – Bologna, Italy. This public event, organised
by the ARTEMIS-JU Call 2008 SOFIA project, was hosted and co-organised by the
University of Bologna and Indra Sistemas S.A. The conference gave three running 2008 &
2009 Call projects - SOFIA, SMARCOS & CHIRON, the valuable chance to present their
results to an international audience of colleagues in the same field, to get critical feedback
on the presented ideas and to network with people who share similar interests.
European Conference on Nanoelectronics and Embedded Systems for Electric
ARTEMIS-ED-2012.41 28/56
Mobility, 27.09.2011, Graz, Austria. The conference focused on nano-electronics and
embedded systems technologies for electric mobility applications and their impact on the
future of electric and hybrid electric vehicles. The ARTEMIS projects POLLUX and
Internet of Energy (IoE) organized this conference, together with their ENIAC counterpart.
ARTEMIS Magazine will give visibility to this event in publication 11.
Joint Technology Initiatives Event in the European Parliament Brussels, 4 to 6
October 2011
The event was organized as an Exhibition, which was hosted by MEP Maria Da Graça
Carvalho within parallel “Thematic Sessions” by each JU, which for ARTEMIS was
sponsored by MEP Lambert Van Nistelrooij. The theme of this event was „Innovation in
Action‟ and featured an overview of the key achievements of all five JTIs, as well as
presentations by high-level policy makers from the European Parliament and Commission.
ARTEMIS-ITEA2 Co-Summit – Helsinki, October 25th and 26th
. This is an annual
event, with ARTEMIS presentations and an exhibition space for 34 presently running
projects. A "student day" was also held, exposing the real world of Embedded Systems to
students to encourage their career choice in the field. The event attracted 659 participants
(51 more than the previous year), of which 193 were from Finland.
Support of the ARTEMIS CHIRON workshop at the pHealth Conference in Lyon (29/6
to 1/7)
Hosting of the ARTEMIS SRA 2011 launch event in the ARTEMIS JU building (18/5).
3.5.2. Publications
ARTEMIS Brochure
A brochure has been developed as a joint communication instrument for the Association and
the Joint Undertaking with the central branding on ARTEMIS. This brochure is distributed to
the participants of the national and international ARTEMIS information events. Furthermore
it is available on demand by the national contact points: it is downloadable at:
http://www.artemis-ia.eu/publications
ARTEMIS Call 2011 leaflet and USB stick
For the promotion of the Call 2011 a special leaflet has been developed and distributed at all
the ARTEMIS Information events around Europe and on demand to national contact points.
The call leaflet was also distributed to the members of ARTEMIS Industry Association,
European Commission, attendees at the Embedded World exhibition and to ARTEMIS
partners that visited the JU office. In addition, e-mailings went out to announce the Call 2011
to the national contact points, members of ARTEMIS Industry Association, the EC contacts
and to the ARTEMIS Public Authorities. A USB stick with all the relevant Call material and
promotion material on it was produced.
ARTEMIS-ED-2012.41 29/56
ARTEMIS Magazines
ARTEMIS Magazine Nr. 9 (April)
ARTEMIS Magazine Nr. 10 (August)
ARTEMIS Magazine Nr. 11 (December)
The ARTEMIS magazine is distributed to:
- Cabinet of Commissioner Neelie Kroes
- DG INFSO unit embedded systems
- ARTEMIS Public Authorities
- ARTEMIS National Contact Points
- Strategic institutes (such as PROMETEO, EICOSE)
- Members of ARTEMIS Industry Association
- ARTEMIS project partners
- ITRE Committee,
- Will be distributed to the participants of the Brokerage event 2012 and other local
Brokerage events, …
- Magazines are also shipped to ARTEMIS events around Europe.
Advertisement. The ARTEMIS Joint Undertaking published an advertisement in the
European Parliamentary Yearbook that will be disseminated into the European Parliament.
The yearbook serves as an essential reference work for the Members and the staff of the
European Parliament, for all those who do business with Brussels and Strasbourg and for a
wider audience in both public and private sectors. Also, a digital announcement on the
yearbook website was arranged, including a profile.
ARTEMIS Call 2012 Brochure. In Q4 the updated Call 2012 brochure has been
published and will be spread to the NCP-s, Brokerage participants, ARTEMIS-IA
members, EC, JU office.
ARTEMIS-ED-2012.41 30/56
Presentations by the Executive Director
o EARPA: presentation on “ARTEMIS and ENIAC: 2 Joint Undertakings preparing today
for tomorrow‟s European Mobility”;
o AGORIA: presentation given by the Executive Director on “ARTEMIS and Smart Cities”.
New generic presentations using an updated template / visual style according to the refreshed
ARTEMIS corporate identity were developed and published, namely:
- A general ARTEMIS rolling presentation, and
- Specific Call 2011 presentations.
The new template has been used in all internal and external presentations.
3.5.3. Press
Interaction with the press occurs mainly via press releases and arranged interviews. The main
press interactions are listed here:
- The pre-announcement for the ARTEMIS Proposers Day was wired to the press database
- A press conference to announce the ARTEMIS message and launch of the Call took place
on 2 December in Nuremberg during ARTEMIS Spring Event: 14 journalists attended the
press meeting;
- A press corner was produced on the Spring Event website page, with the relevant
information in it
- A press release of ARTEMIS project SYSMODEL was distributed
- An interview with ARTEMIS project SCALOPES was arranged and will be published in
ARTEMIS Magazine and on the websites of SCALOPES and ARTEMIS
- A press release of the ARTEMIS SRA launch was distributed – a press meeting was
organised with participation of the Executive Director, Chair, Secretary General, SRA co-
chair. An interview was arranged with one of the SRA experts.
- The pre-announcement for the Co-summit was wired to the press database
- The ARTEMIS SRA message was wired to the press database
- The invitation and programme for the Co-summit 2011 was wired to the press
- Press announcement of the JTI event at the European Parliament (the JTI event has got
exposure in Science&Business (twice) and on Portuguese National television).
- Co-summit (pre-press release & post press release),
- ARTEMIS-Brokerage Event in which the Call 2012 is pre-announced.
- A press programme and event was organised at the Co-summit, attended by press from:
Belgium, Czech Republic, Finland, Italy , Netherlands, Norway, Sweden and Germany,
ARTEMIS-ED-2012.41 31/56
and the Pan-European Parliament & Research Magazine, from which 6 articles have been
published at the time of writing.
3.5.4. Website
The web-site is an important tool for the ARTEMIS JU and ARTEMIS-IA, firstly for
publishing its goals and objectives, and the Calls, but also for providing concrete, up-to-date
information to the community of stakeholders.
As of 2010, the site has been continuously upgraded visually, as well as growing in the
content offered (for example, in addition to documents specific to the JU bodies, a "Project
Coordinators Page" and “Reference Documents” were created). The "Upcoming" and "Past"
events pages have also been extensively maintained.
In 2011, the planned overhaul of the web site‟s “back office” (the “CMS”) continued. The
software modules of this CMS are shared between ARTEMIS-JU, ARTEMIS-IA and ITEA2
(the actual web-sites of course being independent). The work was required to harmonise the
system to ensure its stability and availability of the web-site. As such it was implemented
incrementally, so that the web site was continuously available. Because of this, the work
proceeded throughout the year and is now complete. A first pass update to the general “look
and feel” was developed and deployed and, in parallel, first proposals for a complete rework
of the site were developed, for completion and deployment in 2012 (the work assuring the
stability of the CMS was given full priority in 2011).
To support the Call 2011, a logo and specific page on the web-site was produced. In addition,
a registration website was produced for the ARTEMIS Proposers Day, and all the ARTEMIS
information events around Europe were included in the website.
3.6. JU staff and outsourcing
Three positions were filled in 2011:
- One interim assistant to the Programme Officers‟ team (CA);
- One administrative and financial assistant(CA);
- One programme officer (AD08).
ARTEMIS-ED-2012.41 32/56
Organisation Chart
3.7. Internal Control Framework (ICF)
A revised ICF was approved by the Governing Board in its meeting of September 22nd
2010.
The ICF uses as starting point the current Commission control systems but is tailored to the
specificities and small size of the JU. It is based on the assumption that it has to be
progressive and evolve over time according to the operational needs and the volume of the JU
activities and in line with the Executive Director's assessment of risks.
In 2011, main focus was on establishing the first risk assessment exercise. This was carried
out with the support of the IAS in the frame of its internal audit function.
In addition, the following ICS were addressed:
ICS Action taken Next action
ICS 1 : Mission statement The Charter of the
ARTEMIS JU was
developed and made
available on the JU website
Increase awareness in JU staff
ICS2: Ethical and
organizational values
A practical guide to staff
ethics and conduct was
developed and made
available to JU staff
Updated the current version of
the guide and make it more
suited for ARTEMIS JU staff
Increase JU staff awareness by
dedicated information sessions
ARTEMIS-ED-2012.41 33/56
ICS4 –Staff evaluation and
development
The first appraisal exercise
was carried out based on a
EC procedure and templates
Develop and document
procedures for next year
exercise
Increase staff awareness
ICS 5 – Objectives and
performance indicators
A first attempt to measure JU
performance is made, which
shows potential for
improvement
Focus on well-defined
organizational KPI (TTG,
TTP)
ICS6 – risk Management
Process
A risk assessment roadmap
was developed
First risk assessment exercise
run with support of the IAS
Redeploy resources to better
cope with the risk assessment
Follow-up IAS observations
ICS8 – Processes and
Procedures
The Manual of financial
procedures was updated
Some operational procedures
were updated
Develop a manual of
operational procedures
ICS-10 – Business
Continuity Plan (BCP)
A BCP was developed
jointly with the 5 JU in the
building. The BCP is being
validated. A first evacuation
exercise is to be scheduled
2 staff trained as EPI
Develop evacuation plan and
inform staff
Develop and approve DRP for
the IT system
ICS11- Document
management
The ARTEMIS JU filing
plan was developed
Increase JU staff awareness;
Enforce adoption and ensure
correct implementation of the
filing plan
For the 2012, the JU will give priority to the following ICS:
- ICS 8 - Development, update and documentation of internal procedures (ICS8) with
special attention to the one used by the operational unit.
- ICS 5 – development and implementation and systematic follow-up of organizational
KPI
- ICS 6 – update the risk assessment and follow-up IAS observations; run the first audit
campaign (ref. IAS strategic audit plan 2012-2014).
ARTEMIS-ED-2012.41 34/56
3.8. Financial circuits, documentation of procedures, registration of
documents
The role of Data Entry Officer (DEO) has been introduced in the Financial Circuits and is
documented in the manual of procedures.
In 2011 around 2900 documents were registered in the document registration system (TriDoc).
In addition, CIRCABC has been kept as the main electronic repository and documents
exchange tool for the different JU bodies. The decisions of the JU bodies are also uploaded
onto the ARTEMIS JU website.
3.9. Internal audit
Following the adoption of the mission charter of the IAS of the European Commission in
relation to traditional agencies and independent bodies, the IAS and the JU services have
established a joint action aimed at analysing the JU internal processes. This led to the
definition of the JU audit universe, the first risk assessment exercise and a draft audit plan for
the period 2012-2014.
A number of interviews were carried out with key JU staff roles: the Internal Control
Coordinator, all the management functions, the Legal Officer and the IT manager. In
precedence, the ARTEMIS JU provided the IAS with all relevant documents required for the
analysis of the JU processes and the related risks.
The outcome of the interviews was analysed by the IAS services and resulted in a draft
document listing 28 processes which were identified as a representative sample of the
ARTEMIS JU audit universe. Each process was scored with respect to “impact” and
“vulnerability” according to the MARCI approach, hence providing the map of the risk
assessment for the ARTEMIS JU.
The draft risk assessment map was then submitted to the Executive Director who validated it,
after having had his observations taken into account.
Subsequently, the IAS defined the IAS Strategic Audit Plan 2012-2014 for the ARTEMIS JU.
The document, which is to be submitted to the Governing Board for endorsement, outlines the
areas in which the IAS will focus in its work, and proposed candidate topics for an audit in the
period 2012-2014.
Audit activities planned for 2012 are:
- audit on the expert management process and
- update the risk assessment (2012 yearly exercise).
The IAS' audit planning 2012-2014 will be coordinated with the European Court of Auditors.
ARTEMIS-ED-2012.41 35/56
3.10. IT systems
During 2010, the IT needs of the ARTEMIS JU were fully covered by the IT infrastructure put
in place by the Commission acting in accordance with Article 16 of ARTEMIS Regulation
74/2008. In January 2011, the JTIs re-located to their permanent offices in the White Atrium
building, where the IT infrastructure installed by RealDolmen and the telephony connectivity
by Getronics were activated. The transfer was made flawlessly, and all personnel were able to
continue working with the wired network connections immediately. (For details of the
procurement OJ2010/S 90-134087 leading up to this, please refer to the AAR of 2010).
The adopted solution, secures full adherence to all legal and technical requirements. The IT
infrastructure available in the JU White Atrium facilities is shared amongst the 5 JUs, it
secures segregation of access and data amongst the different entities and is fully operational..
All JUs use ABAC for all financial transactions (accessed through a physically segregated and
encrypted line, the S-TESTA) and Microsoft Office solution for administration. The S-
TESTA secured line also assures connection for the dedicated project management tools (FP7
tools, where access is granted by the relevant system owners; Commission services, REA,
DG-BUDG, etc.).
For ARTEMIS the list of IT tools includes the following (already granted):
URF – Registration facility for FP7 Legal Entities (owned by the REA)
CPS - Call Passport (owned by the REA)
CaP – Call Publications (owned by the DIGIT)
EFP – Evaluation Floor Planning (owned by the REA)
EMI/EMM – expert database (owned by Dg-RTD)
CED – Central exclusion database (DG-Budg)
EPSS - Electronic Proposal Submission System (owned by the DG-RTD, managed by
the REA)
ESS – Evaluation tools (owned by the DG-RTD, managed by the REA)
PDM – Project Data Management (owned by REA)NEF – Tool supporting Contract
negotiation (owned by DG-INFSO)
CPM – Contract Management Tool (owned by DG-RTD)
During 2011, communications between the 5 JUs and the service provider Real Dolmen was
assured by regular meetings, at which the KPIs for the IT Managed Services contract were
reviewed, and any corrective actions or need for optimisations were discussed.
In May 2011, the addition of a wireless network, available for use by the JTIs and visitors,
was activated and accepted.
Late in 2011, negotiations with RealDolmen were undertaken to define the necessary IT
support for the Business Continuity Plan and associated Disaster Recovery Plan. The plan has
been carefully defined, taking into account the realistic risk factors and data security needs of
the JUs, and a contract for the instantiation of the plan is expected to be signed early in 2012.
ARTEMIS-ED-2012.41 36/56
4. APPENDICES
1. Appendix 1: Financial report: financial year 2011, administrative
budget
AAR 2011 v2
Table 6 : Average Payment Times
Table 7 : Income
Table 8 : Recovery of undue Payments
Table 9 : Ageing Balance of Recovery Orders
Table 10 : Waivers of Recovery Orders
Annex 3 Financial Reports - ARTEMIS JU - Financial Year 2011
Table 1 : Commitments
Table 2 : Payments
Table 3 : Commitments to be settled
Table 4 : Balance Sheet
Table 5 : Economic Outturn Account
ARTEMIS-ED-2012.41 37/56
Additional comments
The figures included in tables 4 & 5 are provisional since they are, at this date, still subject to audit by the Court of Auditors. It is thus possible that amounts included in these tables may have to be adjusted following this audit.
ARTEMIS-ED-2012.41 38/56
Commitment
appropriations
Commitments
made%
1 2 3=2/1
A-11 STAFF SALARIES 1,22 1,22 99,64 %
A-12 STAFF RECRUITMENT 0,01 0,01 100,00 %
A-14 SOCIAL INFRASTRUCTURE AND TRAINING 0,02 0,02 100,00 %
A-17 MISSIONS AND REPRESENTATION 0,09 0,09 100,00 %
1,33 1,33 99,67 %
A-20 BUILDINGS AND ASSOCIATED COSTS 0,23 0,23 100,00 %
A-21 INFORMATION TECHNOLOGY 0,13 0,13 100,00 %
A-22 MOVABLE PROPERTY AND ASSOCIATED COSTS 0,02 0,02 100,00 %
A-23 CURRENT ADMINISTRTATIVE EXPENDITURE 0,01 0,01 100,00 %
A-24 TELECOMMUNICATIONS 0,01 0,01 100,00 %
A-26 R&D SUPPORT 0,45 0,45 100,00 %
A-27 INNOVATION 0,08
A-28 COMMUNICATION 0,26 0,26 100,00 %
A-29 AUDITS 0,03
1,21 1,10 90,87 %
B3-1 SELECTED PROJECTS R&D EC CONTRIBUTION 26,15 26,07 99,69 %
26,15 26,07 99,69 %
28,68 28,49 99,32 %
Total Title A-2
Title B0-3 OPERATIONAL EXPENDITURE
Total Title B0-3
TOTAL ARTEMIS
* Commitment appropriations authorised include, in addition to the budget voted by the legislative authority, appropriations carried over from
the previous exercise, budget amendments as well as miscellaneous commitment appropriations for the period (e.g. internal and external
assigned revenue).
TABLE 1: OUTTURN ON COMMITMENT APPROPRIATIONS IN 2011 (in Mio €)
Chapter
Title A-1 STAFF
Total Title A-1
Title A-2 BUILDINGS EQUIPMENT & OPERATING EXPENDITURE
99, %
100, %
100, %
100, %
100, %
100, %
100, %
100, %
A-11 A-12 A-14 A-17 A-20 A-21 A-22 A-23 A-24 A-26 A-27 A-28 A-29 B3-1
% Outturn on commitment appropriations
ARTEMIS-ED-2012.41 39/56
ARTEMIS-ED-2012.41 40/56
Payment
appropriations
authorised *
Payments made
1 2
STAFF SALARIES 1,22 1,12
STAFF RECRUITMENT 0,02 0,00
SOCIAL INFRASTRUCTURE AND TRAINING 0,02 0,01
MISSIONS AND REPRESENTATION 0,12 0,04
1,37 1,16
BUILDINGS AND ASSOCIATED COSTS 0,41 0,36
INFORMATION TECHNOLOGY 0,23 0,14
MOVABLE PROPERTY AND ASSOCIATED COSTS 0,07 0,04
CURRENT ADMINISTRTATIVE EXPENDITURE 0,03 0,02
TELECOMMUNICATIONS 0,02 0,00
R&D SUPPORT 0,61 0,27
INNOVATION 0,09 0,00
COMMUNICATION 0,31 0,21
AUDITS 0,03
1,80 1,05
SELECTED PROJECTS R&D EC CONTRIBUTION 29,88 15,22
29,88 15,22
33,05 17,44TOTAL ARTEMIS 52,75 %
TITLE B0-3 OPERATIONAL EXPENDITURE
B3-1 50,94 %
TOTAL B0-3 50,94 %
A-29
TOTAL A-2 58,37 %
A-26 44,97 %
A-27 1,36 %
A-28 67,55 %
A-22 59,42 %
A-23 58,56 %
A-24 27,28 %
TITLE A-2 BUILDINGS EQUIPMENT & OPERATING EXPENDITURE
A-20 87,34 %
A-21 60,78 %
1,30 %
A-14 29,03 %
A-17 34,20 %
TOTAL A-1 84,76 %
* Payment appropriations authorised include, in addition to the budget voted by the legislative authority, appropriations carried over from
the previous exercise, budget amendments as well as miscellaneous payment appropriations for the period (e.g. internal and external
assigned revenue).
TABLE 2: OUTTURN ON PAYMENT APPROPRIATIONS IN 2011 (in Mio €)
Chapter %
3=2/1
TITLE A-1 STAFF
A-11 91,66 %
A-12
0, %
10, %
20, %
30, %
40, %
50, %
60, %
70, %
80, %
90, %
100, %
A-11 A-12 A-14 A-17 A-20 A-21 A-22 A-23 A-24 A-26 A-27 A-28 A-29 B3-1
% Outturn on pay ment appropriations
ARTEMIS-ED-2012.41 41/56
ARTEMIS-ED-2012.41 42/56
Commitments
2011
Payments
2011RAL 2011 % to be settled
1 2 3=1-2 4=1-2//1
A-11 1,12 -1,12 0,00 0,00 %
A-12 0,01 0,00 0,00 95,44 %
A-14 0,02 -0,01 0,01 64,88 %
A-17 0,09 -0,04 0,05 56,57 %
1,23 -1,16 0,07 5,32 %
A-20 0,23 -0,22 0,01 4,37 %
A-21 0,13 -0,06 0,06 49,64 %
A-22 0,02 0,00 0,02 89,83 %
A-23 0,01 0,00 0,01 55,08 %
A-24 0,01 0,00 0,01 67,98 %
A-26 0,45 -0,26 0,19 42,37 %
A-27
A-28 0,26 -0,17 0,09 36,46 %
A-29
1,10 -0,71 0,39 35,21 %
B3-1 26,07 -0,07 26,00 99,74 %
26,07 -0,07 26,00 99,74 %
28,39 -1,94 26,45 93,16 %
Title B0-3 OPERATIONAL EXPENDITURE
SELECTED PROJECTS R&D EC
CONTRIBUTION
Total Title B0-3
TOTAL ARTEMIS
R&D SUPPORT
INNOVATION
COMMUNICATION
AUDITS
Total Title A-2
Title A-2 BUILDINGS EQUIPMENT & OPERATING EXPENDITURE
BUILDINGS AND ASSOCIATED COSTS
INFORMATION TECHNOLOGY
MOVABLE PROPERTY AND ASSOCIATED
COSTS
CURRENT ADMINISTRTATIVE
EXPENDITURE
TELECOMMUNICATIONS
STAFF SALARIES
STAFF RECRUITMENT
SOCIAL INFRASTRUCTURE AND TRAINING
MISSIONS AND REPRESENTATION
Total Title A-1
TABLE 3 : BREAKDOWN OF COMMITMENTS TO BE SETTLED AT 31/12/2011 (in Mio €)
2011 Commitments to be settled
Chapter
Title A-1 STAFF
0,00
5,00
10,00
15,00
20,00
25,00
30,00
A-11 A-12 A-14 A-17 A-20 A-21 A-22 A-23 A-24 A-26 A-27 A-28 A-29 B3-1
v_ral
Breakdow n of Commitments remaining to be settled (in Mio EUR)
ARTEMIS-ED-2012.41 43/56
2011 2010
105.045,86 71.405,50
3.505,33 4.913,55
101.540,53 66.491,95
28.864.983,54 25.417.708,53
16.345.667,56 8.611.922,65
73.329,49 117.260,24
12.445.986,49 16.688.525,64
28.970.029,40 25.489.114,03
-31.740.480,63 -11.535.975,29
-10.000,00 0,00
-31.730.480,63 -11.535.975,29
-31.740.480,63 -11.535.975,29
-2.770.451,23 13.953.138,74
-26.803.592,80 -3.414.137,04
29.574.044,03 12.772.257,56
0,00 0,00
Non-allocated central (surplus)/deficit
P.III.4. Accounts Payable
LIABILITIES
NET ASSETS (ASSETS less LIABILITIES)
P.I.2. Accumulated Surplus / Deficit
A.II.2. Short-term Pre-Financing
A.II.3. Short-term Receivables
A.II.5. Cash and Cash Equivalents
ASSETS
P.III. CURRENT LIABILITIES
P.III.2. Short-term provisions
TABLE 4 : BALANCE SHEET ARTEMIS JU
TOTAL
It should be noted that the balance sheet and economic outturn account presented in Annex 3 to this Annual Activity Report, represent only the
(contingent) assets, (contingent) liabilities, expenses and revenues that are under the control of this Joint Undertaking.
Additionally, the figures included in tables 4 & 5 are provisional since they are, at this date, still subject to audit by the Court of Auditors. It is thus possible
that amounts included in these tables may have to be adjusted follow ing this audit.
BALANCE SHEET
A.I. NON CURRENT ASSETS
A.I.1. Intangible Assets
A.I.2. Property, plant and equipment
A.II. CURRENT ASSETS
ARTEMIS-ED-2012.41 44/56
ECONOMIC OUTTURN ACCOUNT 2011 2010
II.1 SURPLUS/ DEF. FROM OPERATING ACTIVT 29.751.559,48 12.858.752,85
II.1.1. OPERATING REVENUES 0,00 0,00
II.1.1.1. Other operating revenue 0,00 0,00
II.1.2. OPERATING EXPENSES 29.751.559,48 12.858.752,85
II.1.2.1. Administrative Expenses 1.949.435,64 1.896.580,58
II.1.2.2. Operating Expenses 27.802.123,84 10.962.172,27
II.2. SURPLUS/DEF. NON OPERATING ACTIVIT -177.515,45 -86.495,29
II.2. FINANCIAL OPERATIONS -177.515,45 -86.495,29
II.2.1. Financial revenue -177.515,45 -86.495,29
ECONOMIC OUTTURN ACCOUNT 29.574.044,03 12.772.257,56
TABLE 5 : ECONOMIC OUTTURN ACCOUNT ARTEMIS JU
It should be noted that the balance sheet and economic outturn account presented in Annex 3 to this Annual Activity Report, represent only the
(contingent) assets, (contingent) liabilities, expenses and revenues that are under the control of this Joint Undertaking.
Additionally, the f igures included in tables 4 & 5 are provisional since they are, at this date, still subject to audit by the Court of Auditors. It is thus possible
that amounts included in these tables may have to be adjusted follow ing this audit.
ARTEMIS-ED-2012.41 45/56
ARTEMIS 65010000 Interest expense on late payment of charges 2 748,70
2 748,70
25,11 % 16.611.679,07
Late Interest paid in 2011
DG GL Account Description Amount (Eur)
0 105 241, 21,29 % 1.132, 4.171.496,71
Average Report
Approval
Average
Payment
Number of
Suspended
% of Total
Number
Total Number of
Payments
Amount of
Suspended
% of Total
Amount
Total Paid
Amount
Suspensions
8,30 %
Average Payment
Time13,98 11,39 42,64
Total Number of
Payments1132 1038 91,70 % 94
8,30 % 42,6430 1132 1038 91,70 % 11,39 94
Target Payment
Time (Days)
Total Number
of Payments
Nbr of Payments
within Target Percentage
Average
Payment Times
Nbr of Late
PaymentsPercentage
Average Payment
Times (Days)
Target Times
0,80 %
Average Payment
Time13,98 13,22 109,00
Total Number of
Payments1132 1123 99,20 % 9
0,99 % 109,0045 907 898 99,01 % 14,65 9
PercentageAverage Payment
Times (Days)
30 225 225 100,00 % 7,52
Maximum
Payment Time
Total Number of
Payments
Nbr of Payments
within Time Percentage
Average
Payment Times
Nbr of Late
Payments
TABLE 6: AVERAGE PAYMENT TIMES FOR 2011 - ARTEMIS JU
Legal Times
Title Description Year of OriginRevenue and
Income
Revenue and
Income cashed
Oustanding
Balance
A-2REVENUES AND
CONTRIBUTIONS2011 13.045.412,02 13.024.611,38 20.800,64
13.045.412,02 13.024.611,38 20.800,64
TABLE 7 : SITUATION ON REVENUE AND INCOME IN 2011
TOTAL
ARTEMIS-ED-2012.41 46/56
RECOVERY ORDERS
ISSUED IN 2011TOTALS
Year of Origin
(commitment)Nbr
Sum:
Amount
Amount
AmountNbr
CREDIT NOTES 0,
Nbr
NON ELIGIBLE AMOUNT IN COST CLAIMS 0,
Nbr
INCOME LINES IN INVOICES 0,
TABLE 8 : RECOVERY OF UNDUE PAYMENTS
(Number of Recovery Contexts and corresponding Transaction Amount)
RO Amount
EXPENSES
Year of
Origin
Number at
01/01/2011
Totals
Number at
31/12/2011Evolution
Open Amount (Eur)
at 01/01/2011
Open Amount (Eur) at
31/12/2011Evolution
TABLE 9: AGEING BALANCE OF RECOVERY ORDERS AT 31/12/2011 FOR ARTEMIS JU
ARTEMIS-ED-2012.41 47/56
Waiver Central
Key
Linked RO
Central Key
RO Accepted
amount (Eur)LE Account Group
Commission
Decision
0
Justifications:
TABLE 10 : RECOVERY ORDER WAIVERS IN 2011 >= EUR 100.000
Comments
Total ARTEMIS JU
Number of RO waivers
ARTEMIS-ED-2012.41 48/56
2. Appendix 2: List of national funding authorities having signed an
administrative agreement with the ARTEMIS JU
1. Österreichische Forschungsförderungsgesellschaft mbH (FFG) (Austria)
2. Instituut voor de Aanmoediging van Innovatie door Wetenschap en
Technologie in Vlaanderen (IWT) (Belgium)
3. Institut Bruxellois pour la Recherche et l‟Innovation (INNOVIRIS) (Belgium)
4. “Research Promotion Foundation” (Cyprus)
5. Ministry of Education, Youth and Sports (Czech Republic)
6. Danish Council for Technology and Innovation (Denmark)
7. Estonian Science Foundation (Estonia)
8. TEKES – Finnish Funding Agency for Technology and Innovation (Finland)
9. Direction Générale des Entreprises du Ministère de l'économie, de l'industrie
et de l'emploi (France)
10. Bundesministerium für Bildung und Forschung (Germany)
11. General Secretariat for Research and Technology of the Ministry of
Development (Greece)
12. Hungarian National Office for Research and Technology (NKTH) (Hungary)
13. Enterprise Ireland (Ireland)
14. Ministero dell‟Istruzione, dell'Università e della Ricerca (MIUR) (Italy)
15. “Ministry of Education and Science” (Latvia)
16. SenterNovem (Netherlands)
17. Research Council of Norway (Norway)
18. Fundação para a Ciência e a Tecnologia (FCT) (Portugal)
19. Centrul National de Management Programe – CNMP (Romania)
20. Ministry of Higher Education, Science and Technology (MHEST) (Slovenia)
21. Ministerio de Industria, Turismo y Comercio (Spain)
22. VINNOVA - Swedish Governmental Agency for Innovation Systems
(Sweden)
23. Engineering and Physical Sciences Research Council (EPSRC) (United
Kingdom)
24. Technology Strategy Board (TSB) (United Kingdom)
ARTEMIS-ED-2012.41 49/56
3. Appendix 3: Members of ARTEMIS Governing Board in 2011
INDUSTRY
(ARTEMIS-
IA)
Lead
Delegate
(LD)
Lohstroh Jan
Chair Grimm Klaus
AT
LD Wiesmüller Michael
Zimmermann Kerstin
BE
LD Van de Loock Leo
Deprez Francis
Deblauwe Nico
CY LD Sepou Kalypso
CZ
LD Kadlec Jiri
Bystricka Jana
DE
LD Rami Bernard
Dieter Ralph
DK
LD Madsen Jan
Elming Lisbet
EE
LD Raim Toivo
Kaine Aavo
ES
LD Alonso Jimenez Jose Angel
Dueñas Salvador
Rico Rios Fernando
ARTEMIS-ED-2012.41 50/56
FI
LD Tilli Kari
Markus Kari
FR
LD Dubarry Cécile
Tarrier Franck
GR
LD Koutrokoi Maria
Kyriakopoulos Constantinos
HU
LD Németh Vilmos
Gulyás Ágnes
IE LD Sheedy Tom
IT
LD Ali Mario
Covello Aldo
Sangiovanni Vincentelli
Alberto
Marconi Lorenzo
LV
LD Alberts Maris
Greitans Modris
NL
LD De Pater Koen
Schaap Wilbert
NO
LD Espeli Tron
Gretland Paul
ARTEMIS-ED-2012.41 51/56
PT
LD Melo Luis
Carrilho Dina
RO LD Ionita Angela
SE
LD Wall Marie
Elshiewy Nabiel
SI
LD Mihelic Ales
Zalar Barbara
Sabo Rajko
UK
LD Vousden Lee
EC
LD Van der Pyl Thierry
Cotta José
Olivan-Tomas Zulema
ARTEMIS-ED-2012.41 52/56
4. Appendix 4: Members of ARTEMIS Public Authorities Board in 2011
AT
Lead
Delegate
(LD)
Wiesmüller Michael
Vierbauch Doris
Zimmermann Kerstin
Niklfeld Georg
Zergoi Thomas
BE
LD Van de Loock Leo
Deblauwe Nico
Deprez Francis
Remaux Mathilde
CY LD Tsoumpanou Lina
CZ
LD Kadlec Jiri
Bystřická Jana
DE
LD Landvogt Erasmus
Dieter Ralph
Weber Michael
DK LD Elming Lisbet
EE LD Raim Toivo
ES
LD Abati Gomez Joaquim
Taillefer de Prado Maria Eugenia
Rico Rios Fernando
Pérez Buendía Juan
FI
LD Markus Kari
Ahola Kimmo
ARTEMIS-ED-2012.41 53/56
FR
LD Dubarry Cécile
Schouller Patrick
Tarrier Franck
GR LD Koutrokoi Maria
Pavlidou Niovi
HU
LD Pap David
Bottka Sandor
IE LD Sheedy Tom
IT
LD Ali Mario
Covello Aldo
Marconi Lorenzo
Sangiovanni Vincentelli
Alberto
LV
LD Greitans Modris
Berzina Dina
NL LD Schaap Wilbert
de Wit Walter
NO
LD Espeli Tron
Gretland Paul
PT
LD Melo Luis
Carrilho Dina
RO
LD Dumitrache Nicoleta
Paraschiv Andrei
SE
LD Elshiewy Nabiel
Wall Marie
ARTEMIS-ED-2012.41 54/56
SI
LD Mihelic Ales
Zalar Barbara
Sabo Rajko
UK LD Jones Myrddin
EC
Van der Pyl Thierry
Cotta José
Olivan-Tomas Zulema
ARTEMIS-ED-2012.41 55/56
5. Appendix 5: Members of ARTEMIS Industry and Research Committee
in 2011
At the end of 2011 the IRC consisted of 25 members:
From SME‟s
Hannu Hakkala Hermia Ltd
Diamantino Costa Critical Software SA
Pedro Ruiz Integrasys S.A.
Pauli Kuosmanen TIVIT Ltd.
Andrea Vitaletti WLAB
From
Universities
and
Research
Institutes
Luca Benini Università di Bologna
Irene Lopez Vellejo Tekniker IK4
Jerker Delsing Lulea University of Technology
Paul Petterson Mälardalen University
Roberto Uribeetxeberria Mondragon Goi Eskola Politeknikoa
ARTEMIS-ED-2012.41 56/56
From
Large
Enterprises
Emile Aarts Philips
Giovani Barontini Finmeccanica
Gerard Beenker NXP Semiconductors
Lothar Borrmann Siemens AG
Goetz Brasche European Microsoft Innovation Center
Dagfin Brodtkorb ABB AS
Allessandro Cremonese STMicroelectronics s.r.l
Heinrich Daembkes EADS Deutschland GmbH
Laila Gide Thales
Klaus Grimm Daimler A.G.
Wolfgang Klingenberg Robert Bosch GmbH
Marc Frouin Dassault Systemes SA
Petri Liuha Nokia Corporation
Jozef Affenzeller AVL List GmbH
Jesus Angel Garcia Sanchez INDRA SISTEMAS, S.A.