arts & science undergraduate society assembly · 22.09.2011 · thursday, september 22, 2011....

THURSDAY, SEPTEMBER 22, 2011. PAGE 1 OF 82

A R T S & S C I E N C E U N D E R G R A D U A T E S O C I E T Y A S S E M B L Y

A S U S A N N U A L G E N E R A L M E E T I N G

“ D U C M E N T E M A D L I B E R T A T E M ” S E P T E M B E R 2 2 , 2 0 1 1

Agenda

1. APPROVAL OF THE AGENDA (MOTION 1) 2. APPROVAL OF THE MINUTES: MARCH 31, 2011 (MOTION 2) 3. SPEAKER’S BUSINESS 4. GUEST SPEAKER

I) DR. J. HUGH HORTON – ASSOCIATE DEAN OF ARTS AND SCIENCE 5. EXECUTIVE’S REPORT

I) PRESIDENT II) VICE-PRESIDENT

6. COUNCIL REPORTS I) ACADEMICS COMMISSIONER II) COMMUNITY OUTREACH COMMISSIONER III) INTERNAL AFFAIRS COMMISSIONER IV) MARKETING COMMISSIONER V) SERVICES COMMISSIONER VI) EQUITY OFFICE

7. SOCIETY REPORTS I) BUSINESS OF THE 2012 YEAR SOCIETY II) BUSINESS OF THE 2013 YEAR SOCIETY III) BUSINESS OF THE 2014 YEAR SOCIETY IV) BUSINESS OF THE 2015 YEAR SOCIETY V) BUSINESS OF THE SENATE VI) BUSINESS OF THE BOARD OF TRUSTEES VII) BUSINESS OF CESA, COMPSA, AND PHEKSA VIII) BUSINESS OF THE ACADEMIC REPRESENTATIVES IX) BUSINESS OF THE ALMA MATER SOCIETY X) BUSINESS OF THE RECTOR

8. STATEMENTS BY MEMBERS 9. QUESTION PERIOD 10. OLD BUSINESS

I) (MOTION 3) “THAT ASUS ASSEMBLY ASUS ASSEMBLY TRANSITION GOOD TIMES DINER FROM

THE COMMUNITY OUTREACH COMMISSION TO THE SERVICES COMMISSION WHILE STRIKING

POLICY SECTION D-18, AND THAT GOOD TIMES DINER BE SUBJECT TO POLICY SECTION E-9 AS

SEEN IN APPENDIX A” 11. NEW BUSINESS

I) (MOTION 4) "THAT ASSEMBLY APPROVE THAT GOOD TIMES DINER OPERATE UNDER THE

LEADERSHIP OF 2 CO-DIRECTORS FOR THE 2011-2012 ACADEMIC YEAR"


II) (MOTION 5) “THAT ASUS ASSEMBLY STRIKE THE HEAD GAEL SELECTION COMMITTEE TO

CONSIST OF THE PREVIOUS HEAD GAEL, THE ASUS PRESIDENT, ONE STUDENT SENATOR, ONE OTHER MEMBER OF ASUS ASSEMBLY, AND ONE MEMBER AT LARGE, TO SELECT THE NEW

HEAD GAEL BEFORE THE SIXTH WEEK OF CLASSES” III) (MOTION 6) “THAT ASUS ASSEMBLY AMEND POLICY SECTION I PART I SUBSECTION 7.0.0 TO

REFLECT THE CHANGES AS SEEN IN APPENDIX B” IV) (MOTION 7) “THAT ASUS ASSEMBLY ACCEPT THE FALL BY-ELECTION DETAILS (DATES, SPENDING LIMITS) AS SEE IN APPENDIX C” V) (MOTION 8) “THAT ASUS ASSEMBLY RATIFY JESSICA WISEMAN, DEPUTY MARKETING

COMMISSIONER FOR 2011-2012” VI) (MOTION 9) “THAT ASUS ASSEMBLY AMEND POLICY SECTION D-18 TO REFLECT THE CHANGES

AS SEEN IN APPENDIX D” VII) (MOTION 10) “THAT ASUS ASSEMBLY REPLACE ALL PREVIOUS SOCIETY POLICY ABOUT THE

ASUS BOARD OF DIRECTORS WITH CONSTITUTION SECTION 15 AS SEEN IN APPENDIX E, AND

POLICY SECTION L AS SEEN IN APPENDIX F. THIS CHANGE SHALL ALSO COMPLETELY REPLACE

THE LONG-TERM PLANNING COMMITTEE POLICY IN CONSTITUTION SECTION 15” VIII) (MOTION 11) “THAT ASUS ASSEMBLY AMEND CONSTITUTION SECTION 18 TO REFLECT THE

CHANGES AS SEEN IN APPENDIX G” IX) (MOTION 12) “THAT ASUS ASSEMBLY AMEND CONSTITUTION SECTION 16 TO REFLECT THE

CHANGES AS SEEN IN APPENDIX H.” X) (MOTION 13) “THAT ASUS ASSEMBLY AMEND POLICY SECTION A-14 TO REFLECT THE

CHANGES AS SEEN IN APPENDIX I” XI) (MOTION 14) “THAT ASUS ASSEMBLY AMEND CONSTITUTION PART 5 TO REFLECT THE

CHANGES AS SEEN IN APPENDIX J” XII) (MOTION 15) "THAT ASUS ASSEMBLY APPROVE THE CLOSING ASUS CAMPUS BUDGET FOR

2011, AS SEEN IN ATTACHED DOCUMENTS" 12. DISCUSSION PERIOD 13. SPEAKER’S LAST WORD


Motion Sheet

1. MOVED BY: JESSE WASLOWSKI SECONDED BY: RICO GARCIA “THAT ASUS ASSEMBLY APPROVE THE AGENDA FOR THE SEPTEMBER 22, 2011, ASSEMBLY” 2. MOVED BY: JESSE WASLOWSKI SECONDED BY: RICO GARCIA “THAT ASUS ASSEMBLY APPROVE THE MINUTES FOR THE MARCH 31, 2011, ASSEMBLY” 3. MOVED BY: JESSICA STANSFIELD SECONDED BY: HOLLY DALCIN “THAT ASUS ASSEMBLY ASUS ASSEMBLY TRANSITION GOOD TIMES DINER FROM THE COMMUNITY

OUTREACH COMMISSION TO THE SERVICES COMMISSION WHILE STRIKING POLICY SECTION D-18, AND

THAT GOOD TIMES DINER BE SUBJECT TO POLICY SECTION E-9 AS SEEN IN APPENDIX A” 4. MOVED BY:RICO GARCIA SECONDED BY: JESSE WASLOWSKI "THAT ASSEMBLY APPROVE THAT GOOD TIMES DINER OPERATE UNDER THE LEADERSHIP OF 2 CO-DIRECTORS FOR THE 2011-2012 ACADEMIC YEAR" 5. MOVED BY: DAVE COULSON SECONDED BY: RICO GARCIA “THAT ASUS ASSEMBLY STRIKE THE HEAD GAEL SELECTION COMMITTEE TO CONSIST OF THE

PREVIOUS HEAD GAEL, THE ASUS PRESIDENT, ONE STUDENT SENATOR, ONE OTHER MEMBER OF

ASUS ASSEMBLY, AND ONE MEMBER AT LARGE, TO SELECT THE NEW HEAD GAEL BEFORE THE SIXTH

WEEK OF CLASSES” 6. MOVED BY: JESSE WALOWSKI SECONDED BY: JOHN WHITTAKER “THAT ASUS ASSEMBLY AMEND POLICY SECTION I PART I SUBSECTION 7.0.0 TO REFLECT THE

CHANGES AS SEEN IN APPENDIX B” 7. MOVED BY: JESSE WASLOWSKI SECONDED BY: JAMIE THOMAS “THAT ASUS ASSEMBLY ACCEPT THE FALL BY-ELECTION DETAILS (DATES, SPENDING LIMITS) AS SEE

IN APPENDIX C” 8. MOVED BY: THOMAS JACOBS SECONDED BY: DUNCAN PETERSON “THAT ASUS ASSEMBLY RATIFY JESSICA WISEMAN, DEPUTY MARKETING COMMISSIONER FOR 2011-2012”


9. MOVED BY: NAUSHEEN SADIQ SECONDED BY: KATHERINE MATAYA “THAT ASUS ASSEMBLY AMEND POLICY SECTION D-18 TO REFLECT THE CHANGES AS SEEN IN

APPENDIX D” 10. MOVED BY: JESSE WASLOWSKI SECONDED BY: EMILY MARSHALL “THAT ASUS ASSEMBLY REPLACE ALL PREVIOUS SOCIETY POLICY ABOUT THE ASUS BOARD OF

DIRECTORS WITH CONSTITUTION SECTION 15 AS SEEN IN APPENDIX E, AND POLICY SECTION L AS

SEEN IN APPENDIX F. THIS CHANGE SHALL ALSO COMPLETELY REPLACE THE LONG-TERM PLANNING

COMMITTEE POLICY IN CONSTITUTION SECTION 15” 11. MOVED BY: JESSE WASLOWSKI SECONDED BY: EMILY MARSHALL “THAT ASUS ASSEMBLY AMEND CONSTITUTION SECTION 18 TO REFLECT THE CHANGES AS SEEN IN

APPENDIX G” 12. MOVED BY: JESSE WASLOWSKI SECONDED BY: RICO GARCIA “THAT ASUS ASSEMBLY AMEND CONSTITUTION SECTION 16 TO REFLECT THE CHANGES AS SEEN IN

APPENDIX H.” 13. MOVED BY: JESSE WASLOWSKI SECONDED BY: RICO GARCIA “THAT ASUS ASSEMBLY AMEND POLICY SECTION A-14 TO REFLECT THE CHANGES AS SEEN IN

APPENDIX I” 14. MOVED BY: RICO GARCIA SECONDED BY: JESSE WASLOWSKI “THAT ASUS ASSEMBLY AMEND CONSTITUTION PART 5 TO REFLECT THE CHANGES AS SEEN IN

APPENDIX J” 15. MOVED BY: ANNA PFEIFFER SECONDED BY: RICO GARCIA "THAT ASUS ASSEMBLY APPROVE THE CLOSING ASUS CAMPUS BUDGET FOR 2011, AS SEEN IN

ATTACHED DOCUMENTS"


Hello Assembly!

It’s great to have you all back here in Kingston after spending a full summer working for ASUS. I have to say that Kingston is a beautiful city (especially during the summer months) and I strongly encourage all of you to experience it at least once during your undergraduate studies at Queen’s.

Working full time for ASUS was a great way for me to learn the internal aspects of the society and become more familiarized with the ASUS Core. There were numerous things I worked on during the summer, and they are all summarized in the bi-weekly updates I kept posting on the ASUS website from May to August. I have decided not to directly attach the text (for the interest of space and size), but I have decided to attach a link to every update:

Week 1 & 2: http://queensasus.com/2011/05/15/summer-updates-may-15-2011/ Week 3 & 4: http://queensasus.com/2011/05/29/summer-updates-may-29-2011/ Week 5 & 6: http://queensasus.com/2011/06/13/summer-updates-june-12-2011/ Week 7 & 8: http://queensasus.com/2011/06/27/summer-updates-june-26-2011/ Week 9 & 10: http://queensasus.com/2011/07/11/summer-updates-july-11-2011/ Week 11 & 12: http://queensasus.com/2011/07/22/summer-updates-july-22-2011/ Week 13 & 14: http://queensasus.com/2011/08/10/mid-summer-report-august-10-2011/ I am considering this to be my official “End of Summer Report” because nothing much really changed from the

time I wrote my “Mid-Summer Report” (since it was written at the beginning of August) with the exception of what I am writing here. ASUS Camps This summer, we ran a very successful camp for kids between the ages of 4 and 10. We had 8 weeks and all of them (with the exception of a shorter week) were full to capacity. We have only heard positive feedback from parents, and ASUS Camps is in the best financial condition it has been for many years now. We are extremely thankful of those who worked at our camp this summer and we know that their efforts will see benefits in future years. Frosh Week Congratulations to our Head Gael, David Coulson, his Chairs, OC’s, and Gaels for putting up a fantastic Frosh Week this year. We feel that ASUS Orientation was run extremely smooth this year, and this is all thanks to their hard work and dedication. We also received a lot of positive feedback for the way ASUS marketed itself during Orientation Week at events like Queen’s in the Park, Tour of the Town, Sidewalk Sale etc… We would like to take this moment to thank our Marketing Commissioner, Thomas Jacobs, for all of this hard work and dedication. ASUS Hiring Applications to get involved with our different committees as a Chair, Committee Member, and/or Volunteer, or as an intern to the President or Vice-President, are available online. There are hundreds of positions, so we strongly recommend that you check out http://queensasus.com/get-involved/ and get involved! The deadline to submit these applications is September 23, 2011 at 4:00pm (tomorrow!). ASUS Receptionist/House Manager This past weekend, we had Receptionist and House Manager training. We have hired 8 work-study students for Receptionist and 2 work-study students for House Managers. We are really excited to have them as part of the team and we have no doubt that with them the Core will be a lot more welcoming and professional looking.

http://queensasus.com/2011/05/15/summer-updates-may-15-2011/

http://queensasus.com/2011/05/29/summer-updates-may-29-2011/

http://queensasus.com/2011/06/13/summer-updates-june-12-2011/

http://queensasus.com/2011/06/27/summer-updates-june-26-2011/

http://queensasus.com/2011/07/11/summer-updates-july-11-2011/

http://queensasus.com/2011/07/22/summer-updates-july-22-2011/

http://queensasus.com/2011/08/10/mid-summer-report-august-10-2011/


ASUS Core Renovations If you’ve walked by the ASUS Core recently, you’ll notice there’s a brand new sign, and that the porch got repainted. However, these are not the only new additions to the ASUS Core; during the next few weeks, the ASUS Executive should have a brand new office in the downstairs level, making the ASUS Core a lot more welcoming and accessible. Feel free to drop by and check it out at any time, and come October, we’ll be there to greet you! Good Times Diner At the end of last year, several concerns regarding the operation of our then Community Outreach Committee “Good Times Diner” came to light. I attended the soup kitchen numerous times over the summer and engaged in constructive chats with last year’s Co-Chairs that resulted in the changes brought forward tonight. I am confident that these changes will ensure the long term stability and continuation of an excellent service provided to low-income residents of Kingston. Thanks for reading until the end. I had several other main points, but they relate to some of the commissions, and I therefore didn’t want to steal their thunder and spoil the news with my report. I’ll let them elaborate and take credit for what they’ve been working on. I hope you all had a fantastic summer and I wish you an amazing school year. Don’t hesitate to contact me if you guys every need anything. All the best! Rico Garcia [email protected] President Arts and Science Undergraduate Society Queen’s University www.queensASUS.com

mailto:[email protected]

http://www.queensasus.com/


Hello once again, Assembly!

I hope you all had a fun and productive summer. I know all of us here at ASUS have been hard at work over

the summer, especially in preparing for the advertising blitz that ASUS has had over the past two weeks.

We‟ve had some amazing feedback and I think we can conclude that it was a resounding success thanks to the

many hours put in by Thomas Jacobs, our Marketing Commissioner.

ASUS Camps Camps this year was another great success! Our programs were filled to capacity every week

except for one! Suffice to say that Camps is in amazing financial condition and will be able to pay back the

remnants of the debt that was incurred over the 2007 summer. A big thank you to Anna Pfeiffer, our Business

Director, Laura Sullivan, our Programs Director, and all the coordinators and councillors for all the hard work

they put into this year‟s ASUS Camps!

Orientation An amazing job was done by our wonderful Orientation Committee! They did a fantastic job of

welcoming the class of 2015 to our university and I know they presented a ton of useful information and

resources that will allow our new peers to excel. Orientation is one of the first impressions that first years

receive of Queen‟s and this year‟s Orientation Committee has definitely done a great job in cementing the

legendary Queen‟s spirit in our new class of frosh.

Budgets A slight delay has occurred in the process of reconciling the 2010-2011 General Budget, which will

cause me to be unable to close it until next Assembly. I will then be able to open the 2011-2012 General

Budget once the previous budget has been closed. However, the 2011 Camps Budget is ready to be closed and

will be at this Assembly.

Hiring Don‟t forget to tell all your friends that applications for Chairs, Committee Members, and First Year

Interns will be due in our offices at 183 University Ave on September 23rd

at 4pm! We have a variety of

different positions over many different committees that are sure to interest anyone that takes a look!

Receptionist and House Manager Hiring During the Gael Pre-week, John Whittaker and I spent numerous

hours in the ASUS Boardroom interviewing prospective applicants for our Receptionist and House Manager

positions. We finally settled on a few amazing applicants and we were able to hire eight Receptionists and two

House Managers. Feel free to stop by and say hello to the new faces of ASUS!

Student Life Centre Council I was recently elected by AMS Assembly to sit on the Student Life Centre

Council for a one year term. The Council deals with the administrative and financial issues of running the SLC,

so feel free to ask any questions you may have, and I‟ll try to have them answered at the first meeting of this

Council. The Council consists of AMS, SGPS, and Student Affairs representatives.

Feel free to ask any questions you may have about my report.

Duncan Peterson

Vice-President


Academic Affairs Commissioner’s Report

PRESENTED BY JOHN WHITTAKER , ACADEMIC AFFAIRS

COMMISSIONER

Hello Assembly!

The Academics Commission has been busy this summer and has some great plans to look forward to in

the upcoming year. The Commission is responsible for matters of an academic or educational nature at Queen‟s;

whether that is recommending policy, improving the quality of formal and informal education, and preserving

and developing academic freedom. Academics facilitates five committees and the Department Student Council

Assembly.

This summer the chairs and committee for the Queen‟s Canadian Leadership Conference worked

diligently to become operational as soon as possible. They began soliciting sponsorship, booked the appropriate

venues, have been in contact with potential speakers, and submitted their budget. Last year‟s conference was

hugely successful and we‟re hoping to build upon that success for the coming year.

The Directors of the MindFind tutoring service have also made a positive contribution. One of the first

steps they took was to digitalise the tutor-tutee pairing process in order to increase efficiency. In the past, the

service has struggled to attract upper-year tutors so we‟ve been working on different marketing strategies to

gain some more interest. (If anyone has some ideas send me an email!) Also, a few people have been asking me

about the high school outreach tutoring program. While I think it is very beneficial for multiple reasons, I‟ve

decided not to prioritise it before our own service is as strong as possible. I‟d be happy to explain further if

anyone has any questions.

The Duke of Edinburgh program is also showing lots of potential this year. We have two very strong

chairs and their priority is to market and gain some interest and then create a monthly “opportunity newsletter”

with a list of resources and ways to get involved in the Kingston community.

I do not have any news for the W. J. Barnes Teaching Award and the Undergraduate Review as no

chairs have currently been hired but there has been lots of interest in both of these committees which is

promising.

The first Department Student Council Assembly is on September 28th

in Dunning 12 at 7pm and it will

act as an information night in order to familiarise them with all procedures and responsibilities that comes with

the position.

Last, and certainly not least…I‟ve hired my deputy! Katie Conway is an incredible asset to the

Commission and the Society as a whole so needless to say I have high expectations! Her email is

[email protected] and her responsibilities include co-chairing the W.J. Barnes Award and

MindFind tutoring service amongst other things.

That‟s all I have to say! I look forward to getting to know you all and having a productive year.

Much love,

John Whittaker

Academics Commissioner 2011-2012

[email protected]



Community Outreach Commissioner’s Report

PRESENTED BY NAUSHEEN SADIQ , COMMUNITY OUTREACH

COMMISSIONER Dearest Assembly,

We have been apart for much too long and it feels oh so good to be back! You may be wondering what I have

been up to for the past 4 months and its pretty exciting if I say so myself!!

Today we will hopefully be passing Global Initiatives into Policy! That being said, we have been working very

hard over the summer to make this committee and the entire year more amazing than it has ever been before!

First thing is some amazing commission swag!! This year we are proud to sport some fancy Global Initiatives

Water Bags that will keep us hydrated while we enjoy some delish Community Outreach Chocolate Bars (with

the names of ALL our committees on the back!) We will be selling these items at very events in an attempt to

raise as much money as possible this year. In fact, we hope to raise a whopping $50 000! Fingers crossed

though!

I am very excited for this coming year! In fact we hope to host 2 commission wide events, a delicious Stooley‟s

event in October and an even sweeter Chocolate Gala to help kick off our Annual Silent Auction! If anything,

this year will be filled with enough food to keep you all satisfied! More details to come but I look forward to

seeing you all there!

Next weekend we will be hosting our first ever Chair Retreat! This will be a fun filled event geared toward

creating a positive environment for our commission this year. We will be heading to Camp Quin-Mo-Lac

located in Tweed Ontario for some high ropes and canoeing followed by some leadership games! In case you

were worried, our entire day will be revolving around food so there will be some happy campers! Plus all of

council is invited however only if they read my report!

With 2 deputies, 31 chairs, and myself, we are still looking to add to our team! At this point in time we are

hiring 2 chairs (1 for Global Initiatives, and 1 for Alzheimer‟s Outreach) as well as many committee members

and even more volunteers. Since we did most of our hiring at the end of last year, we are mostly inviting first

years to apply for committee member positions, but some of our committees are still looking for tons of

involvement, especially Global Initiatives!

All our committees will be at the AMS clubs night raising awareness and signing up volunteers, so if you are

interested in getting involved, you still have an awesome chance!

Hopefully by the time I write my next report I will be proud to have my full commission present and ready for

an amazing year!

If I could sum up this long report in three words it would be: FOOD, FUN, and APPLY!

Thanks for reading,

Nausheen Sadiq

Community Outreach Commissioner 2011-2012


Internal Affairs Commissioner’s Report

PRESENTED BY JESSE WASLOWSKI , INTERNAL AFFAIRS

COMMISSIONER Hey all!

I hope you find this Assembly package to your liking. And thank you all very much to those who submitted

their reports! We weren’t missing too many, but to those who didn’t submit a report, please try to do so in

the future. The ASUS reps I understand (to a degree) not having submitted a report, since it’s a little

difficult to organize who submits what report when. I highly recommend that one of you takes the

initiative to organize the rest, in order to determine who shall cover which AMS Assemblies to submit your

reports to ASUS. That system worked well (via Google doc) for us last year… though we still missed a

couple.

Otherwise, what has Internal Affairs been up to? This Friday, Judicial Committee (JCOMM) applications

are due! So if you have some friends interested in that, let them know they need to hustle! Also, on that

same Friday (the day after this Assembly), nominations packages become available in the Core to fill up the

rest of our assembly! We’re looking for ASUS Reps, Year Societies, and Senators. So tell your people and

your friends to run! This is of course, pending your (Assembly) approval.

Otherwise, I’ve successfully managed to acquire all of the files that ASUS Council (meaning the Equity

Officer, Commissioners, and the Exec) have on their computer leftover from previous years! This is great

for the digital Archives, which should hopefully be up and running this year. I still need to sort through all

of these, and then I need to start working on the Archives as we go along. I intend to check with each

Council member at the end of every month for new files, but I might switch this to once per semester; we

shall see how it plays out best.

Otherwise, please enjoy tonight! There are some good improvements coming on the motion sheet, so please

keep your eyes out to make sure they’re sensible in your mind as well!

Jesse Waslowski

Internal Affairs Commissioner


Marketing Commissioner’s Report

PRESENTED BY THOMAS JACOBS , MARKETING COMMISSIONER

Welcome back everyone!

I hope all of you had a relaxing summer and are excited to get back into the groove of being students again!

During the summer months, the Marketing Commission was focused on updating all areas of communication to

reflect our new Council. Aside from these updates we primarily worked on planning for ASUS Orientation

Week.

Our goal was to promote the society as heavily as possible, while still maintaining a professional image. With

that in mind, a lot of ASUS promotional merchandise was ordered for Frosh Week. We had a very strong

presence on campus during this year‟s Frosh Week, which has translated into an increase in interest amongst

first year students. Many of our promotional items include: ASUS sunglasses, t-shirts, Frisbees, beach balls,

pens, magnets, water bottles, and even ASUS chocolate bars! All of the items were very successful as we

basically gave everything away in 45 minutes during the Sidewalk Sale!

We were also fortunate enough to have our amazing Photography Team document the majority of Frosh Week

events. With over 2,000 taken, we were able to use many of the pictures to post on our new Facebook Page.

The Facebook Page was another summer project for the Marketing Commission, as we officially launched it

back in May 2011. Since then, the page has become a great resource for Arts & Science students. We primarily

use the page to inform students about the many available opportunities within ASUS, but students can also post

questions on the wall. We typically answer all questions the same day they are posted, which has helped reduce

traffic in the Faculty office. With the page reaching 1,000 likes this past week, we are very keen to add new

features very soon!

With the year now in full swing, I am very excited to get started on some of our new projects and I hope to

share them with you in the next few weeks. We have hired an amazing group of Committee Chairs this year,

and I have no doubt that all of you will be very impressed with the Marketing Commission this year. Alongside

the Marketing Deputy, Jessica Wiseman, I look forward to working with everyone this year and hope you find

this to be a very successful year!

Regards,

Thomas Jacobs

ASUS Marketing Commissioner

[email protected]


Services Commissioner’s Report

PRESENTED BY KATHLEEN LIU , SERVICES COMMISSIONER Hello Assembly!

Hope you all had a relaxing summer and an exciting first few weeks back at Queen‟s. Here‟s what Services has

been up to over the summer:

AMT: The ASUS Movie Theatre had its first showing on Sunday night, with Limitless as it‟s first screening.

Join the AMT Facebook for weekly updates on showings!

JACKETS: The Jackets Committee is well underway, and sales have begun on Monday. The Campus bookstore

will be selling Jackets up until October 6th

. Furthermore, we‟re in the midst of designing the Vegan Jacket that

we have the intention of offering next semester! If you‟ve seen the vinyl Queen‟s Nursing jackets - the model

for the ArtSci Vegan Jackets will be very similar in style.

EXCHANGE BUDDIES: The exchange buddy program has gotten off to a great start! We‟ve had an

overwhelming amount of interest from both the exchange students as well as the Queen‟s Buddies, and our

Meet and Greet took place last Thursday in the Red Room to a great success! This year, Exchange Buddies is

planning on expanding to include field trips to landmark destinations.

IMAGINUS POSTER SALE: The first poster sale of the year will be held in the Lower Ceilidh of the JDUC

from October 3rd

– 7th

. If you or someone you know is interested in volunteering for the Poster Sale, please e-

mail me! There are paid positions available as well.

RED ROOM: There has been a tremendous amount of work done towards establishing the Red Room as a

working study lounge. The major renovations and furnishings for the Red Room have been completed! We are

currently working on establishing regular opening hours for the room as a study lounge during the day, and

implementing electronic locks and key cards. At the moment, we are focusing on setting up the booking service

of the Red Room to student groups, faculty departments, and groups external to Queen‟s. The rental of the

Room is completely free, and the application process is all online! There are a few things we hope to add to the

Red Room such as more tables, computers, etc. If you haven‟t had a chance to check out the Red Room, it is

located on the second floor of the Kingston Hall. Congratulations to last year‟s council for picking out beautiful

pieces of furniture and making the room look amazing!

GOOD TIMES DINER: I‟m happy to welcome Good Times Diner into the Services Commission this year. We

have two fantastic Directors and two awesome Chairs hired, and the operation of the Soup Kitchen is in full

swing. If anyone would like to help out, the soup kitchen operates every Tuesday and Thursday evening.

MOVE IN DAY SALE: This year was the first year that Services hosted a Move In Day Sale. The idea behind

the sale was to provide first year students with the opportunity to order items that are either often forgotten, or

highly essential to survive first year. Following that, we offer either pickup or delivery service of these items to

the students. Our last shipment of items has finally arrived and is set to be shipped off this Sunday. Hopefully,

the experience gained from this Move In Day Sale will allow it to become an annual event, with expansions to

West Campus and even more store sponsors. Overall, it was a great success and a good way to start off the year!

That‟s all for now! Looking forward to a great year with all of you!


Kathleen Liu

Services Commissioner

[email protected]



Equity Officer’s Report

PRESENTED BY GENEVIÈVE ROCHON -TERRY , EQUITY OFFICER

Hello Assembly!

I hope that you had excellent summers and are settling back into school without too much reluctance.

Much of my equity-related work this summer involved research: reading many intriguing blogs, articles

and books related to social justice and equity. It was a enlightening but frustrating experience, and I am excited

to have the chance to continue my engagement with these issues this year. I‟ve documented many of my

findings, including ongoing coverage of relevant current events in the new Equity Office blog, which can be

found at asusequity.wordpress.com. Check it out and pass it on!

Early in September, the ASUS Extended Council completed anti-Oppression and Positive Space training

early in September, and we had some very interesting and insightful discussions. For anyone who is unaware of

what „Positive Space‟ might entail, the program celebrates sexual and gender diversity at Queen‟s and helps to

develop locations in which sexual and gender identity is affirmed and any individual can receive support and

resources on lesbian, gay, bisexual, trans, and queer (LGBTQ) issues (the ASUS Core is a designated Positive

Space). The next round of Equity and Diversity Training is occurring on September 26th

and 28th, and all

Deputy Commissioners and Chairs must attend one three-hour session.

My deputy, Evan Wall, and I have been working on several other initiatives and events:

In addition to our current collection, the Equity Library will soon be gaining several new titles, including works of fiction and graphic novels related to mental health, gender, race, activism and sexual orientation. Visit the office and borrow a book!

The Second Annual Equity Poster Contest will be starting this week. Submissions are due October 11th. The winner will receive $25 and have their design showcased around campus and on the ASUS website.

In early November, the Equity Office will be hosting a panel discussion on Equity and Literature. Several faculty members of the Queen’s English Department will be discussing the ways in which literature oppresses certain groups or contributes to anti-oppressive movements.

The Equity Office’s monthly movie night will feature films that either investigate social justice issues or contribute to the oppression of certain groups, followed by critical discussion. Stay tuned - this may be a chance to get a whole new perspective on your favourite movie.

Finally, I‟d like to remind everyone to help make Assembly a more inclusive space by using gender-neutral

pronouns in any motions or discussions you bring forth. This includes addressing anyone attending Assembly

by their position, rather than with a gender-specific title. For example, please say “President Garcia” rather than

“Mr. Garcia”. I also ask that everyone avoid the use of words like „gay‟, „retarded‟ and „lame‟ to confer

negative value judgments while in Assembly. I‟d be happy to give a more complete explanation of why these


words are inappropriate to anyone who is curious. Thank you for your support and consideration as we strive to

make ASUS a more inclusive organization.

Please do not hesitate to get in touch if you have any questions about social justice or equity, or if you have

concerns about the inclusivity of ASUS or Assembly. I look forward to working with you all over the year!

Thank you very much,

Geneviève


’12 Year Society Report 2012 year society execut ive ( to be e lected)


’13 Year Society Report Lauren Gal loway (Pres ident ) and Heid i Geyer (Vice Pres ident )


’14 Year Society Report 2014 year society execut ive ( to be e lected)


’15 Year Society Report 2015 year society execut ive ( to be e lec ted)


Business of the Senate Presented by Doug Johnson , S tudent Senate Caucus Chai r

Hello assembly,

Welcome back to another year, I hope you all had a fantastic summer and are ready to get back into things. For

those of you that don't know me, my name is Doug Johnson and I am the Student Senate Caucus Chair for the

2011/2012 year. The University Senate is one of three governing bodies of the University and deals primarily

with the academic proceedings of this institution, everything from honourary degrees, academic planning to

orientation review. Every Faculty has a number of elected members on Senate which is made up of 71 members

(55 elected, of those 55, 16 are students). Every year the students meet to elect a Student Senate Caucus Chair,

and this year that is me! The caucus meets before every Senate to go over the agenda and follow up on any

concerns we may have regarding its content. This year I hope to strengthen the purpose of the caucus by

including members from the AMS, SGPS and students from Senate sub-committees more regularly.

I have spent much of the summer meeting with other Senators throughout the University to discuss motions

being brought to Senate this year, as well as to discuss the roll of the student caucus on Senate. My goal for this

year is simply to further the work done by my predecessor who worked extremely hard to further student

Senators roll and develop them into ones not just of "representation, but of participation." I have many ideas of

how I plan on doing this, but if you have any suggestions please do not hesitate to shoot me an e-mail!

As an ex-officio AMS assembly member, I do not have a vote however I sit to act as a liaison between

yourselves and the student caucus and can hopefully address any concerns about Senate as a whole.

Unfortunately I will miss the beginning of Thursday's assembly due to an LSAT prep course I have, but if

you're still going at 9:30pm I will see you there!

For now, please take a few minutes to familiarize yourselves with the proceedings of Senate by checking out the

brand new Senate website at; http://www.queensu.ca/secretariat/senate.html

If you have any questions whatsoever I will do my best to answer them!

September Senate is September 27th!

Welcome back everyone!

Doug Johnson

Senator | Arts and Science

Student Senate Caucus Chair | Alma Mater Society

[email protected]

https://ams-mail.ams.queensu.ca/owa/redir.aspx?C=ff9bb2d5c66a4c2fbfe94c696cddf435&URL=http%3a%2f%2fwww.queensu.ca%2fsecretariat%2fsenate.html


Report of the Undergraduate Student

Trustee

Presented by Lauren Long , Undergraduate S tudent Trus tee

Dear Assembly, I am extremely excited to work with all of you in the coming year! ASUS represents the largest constituency out of all the undergraduate faculty societies; as a result I am privileged to sit on this assembly in order to understand the issues that are affecting a significant portion of the undergraduate student body. As one of my objectives is to fairly represent students of all faculties and disciplines, I will aim to attend as many assemblies of different faculties and schools as I can. I regret that as a result, I may not be able to attend every ASUS assembly. I will, however, ensure that I still deliver a written report for every Assembly. Your understanding is greatly appreciated. My plans for the coming year: Committees I will be sitting on as a voting member: Senate Committee on Academic Development, Campus Planning and Development Committee, Queen’s Center Student Working Group, Queen’s Sustainability Advisory Committee I hope to engage as many students as possible in my work by doing my best to rotate around the various faculty assemblies, and by communicating via social media and my website that I will be designing. Short-term goals:

- Finish developing website by end of October

- Introduce myself at all faculty assemblies

- Attend next Board meeting (September 23-24) & Senate meeting (September 27)

Progress over the summer - Attended May board meeting:

o Approved 2011-2012 budget, anticipated to the final deficit budget

o Mandated university administration to present by March 2012 a plan to eliminate future budget deficits

o Provost Silverman updated on us on the progress of the Enrollment Taskforce, stating that the university will

indeed grow, in order to take advantage of the province’s initiative to fund an additional 41,000 university

spaces over the next five years.

o Adopted the “Brand Idea”, which involves the phrase “A Spirit of Initiative” and a paragraph-long

encapsulation of the Queen’s experience. The new Queen’s brand will be used in all future marketing and

fundraising.

o Approved renovation to Mac-Corry café to add a new Michael Smith gourmet burger restaurant.

- Reviewed Principal Woolf’s performance along with the rest of the Board

- Participated in tele-conferences that ratified the QUFA collective bargaining agreement with the University and to

select an architect for the new Engineering building.

Lauren Long, Undergraduate Student Trustee September 22, 2011


Presented by Kimberly Howald , CESA Internal Vice -Pres ident

CESA Rep/Vice President Internal’s Report Hi Everyone!

Hope you all had a great summer and that you’re getting back into the swing of things at Queen’s! The past couple of weeks have been very busy for Con-Ed!

Orientation Week Thanks to the hard work of the Teach Exec, Teaches, and volunteers, Con-Ed Frosh Week 2011 was a huge success! The incoming Con-Ed Class of 2015 is at an all-time high of 174 new Frosh, and are sure to be a great addition to the faculty. In addition, the various Con-Ed events planned throughout the week – Sidewalk Sale booth, fundraising, Buddy Picnic –were very popular and successful!

CESA Council During the first week of school, CESA held elections and interviews for first year and other unfilled positions on Council. In the end, two 1st year representatives, a CESA representative to the AMS, and an Athletic Stick were elected, while two Fundraisers and a Council Clerk were hired. The CESA Executive is excited to see all of the great initiatives that these new members and the others will achieve this year! Also, on Sunday we held our first CESA Meeting of the school-year. Not much new business was brought up; nonetheless, the meeting provided a valuable introduction and overview of Council and Office procedures for this year.

Con-Ed Events On Saturday, myself and 68 other Con-Ed students will be heading to Camp Kennebec for the annual “Con-Ed Camp”. I have been planning this two-day event for the past few months and am hoping that it runs smoothly! Celebrating its 10th year, the dates of the Queen’s Conference on Education (QCE) have been set for January 13-15, 2012. The QCE Executive have decided upon the theme “Breaking the Mould: Unleashing the Powers of Students in the 21st Century” for this year’s weekend conference. In addition, they will be hosting numerous fundraising and promotional events throughout the year (including “Halloween at Alfies” on October 29). More information can be found at www.queensconferenceonducation.com.

That’s all for me! If you ever have any questions, feel free to email me at [email protected] or check out the CESA website at http://queenscesa.com.


Until Thursday, Kimberly Howald


Presented by Greg Al lan , CESA Internal Vice -Pres ident

Bonjour everyone!

I‟d just like to take a minute and say hi! COMPSA has taken a little break during

the summer but we are in the full swing of things now. We‟ve hired a great council

this year and I hope there will be a lot more to report in the coming weeks.

Orientation Week

We’ve just finished our AMAZING Orientation Week (with possibly the best

Orientation Chair ever), we had a 96% sign up rate and our numbers have increased

significantly. In fact, we were so off with estimates that not enough Frosh shirts

were ordered (but that was fixed). The budget is being finalized and while no word

yet from SOARB, we think they were very pleased with our performance.

Closing

There‟s much more going on in the world of COMPSA such as our High School

Liason program and a few more that we are looking to start so I will get back to you

with more information on those when I know more about them. I had an awesome

summer in Kingston and I hope you all did too. I can‟t wait to start working all of

you.

Greg Allan

COMPSA Vice President Operations

2011 – 2012

[email protected]

Cha Gheill!



Business of PHEKSA

Greetings from PHEKSA!

‐This years PHE‐Kin orientation week was a huge success! We returned to Camp Oconto with our largest group ever! This year’s incoming class consists of 75 kinesiology students and 50 phys‐ed students. To finish up the jam‐packed week, our frosh had their dance on campus for the first time at Alfie’s. Woo! ‐Veronica, our Bewics Athletic Coordinator, has already working hard. She has secured a spot for Queen’s at this year’s KIN GAMES. In March, our upper year students will be travelling to Ottawa University to compete against other kin students across Canada using their brain and obvious brawn. We are excited to raise awareness of this team across the whole Queen’s Campus! ‐Our first meeting as a council will be Monday, September 19. We are excited to welcome two first year representatives as well as a Communications Officer and ASUS Representative. We are looking forward to a very successful year with a great group of students! Leah Gater Ty Greene

PHEKSA VP University Affairs PHEKSA President [email protected] [email protected] School of Kinesiology & Health Studies Queen’s University School of Kinesiology and Health Studies, KIN 204 28 Division Street Kingston, Ontario, K7L 2N9




Business of Academic Representatives

N O N E SU B M I T T E D


Business of the Alma Mater Society

N O N E SU B M I T T E D


Business of the Rector

(To be e lected)


Appendix A

SECTION E-9 GOOD TIMES DINER

E-9.01. GENERAL

The Arts and Science Undergraduate Society shall operate a soup kitchen twice a week, on Tuesday and

Thursday evenings, 50 weeks a year, in cooperation with St. Paul‟s Anglican Church. This service shall be open

to all members of the Queen‟s and Kingston communities. This service shall strive to provide nutritious meals

to low- income members of these communities, while providing a safe and welcoming atmosphere. Within the

setting of the soup kitchen we hope to provide the foundation for patrons to establish long-lasting social

networks of their peers within the Queen‟s and Kingston communities. Although GTD operates using the

facilities at St. Paul‟s Anglican Church, the soup kitchen is not affiliated with any religious denomination. GTD

operates on a budget of approximately $12,000 annually. These funds come from ASUS, AMS opt-out fees and

various grants- GTD has received significant funding from the United Way and the Community Foundation for

Kingston and Area in previous years.

E-9.02. MEMBERSHIP

The ASUS Good Times Diner shall be composed of:

i) a Director;

ii) two (2) Logistics Chairs;

iii) a committee consisting of:

a) Sponsorship Coordinator;

b) a Grant Manager;

c) two (2) Menu Coordinators;

d) an Inventory Manager;

e) Resource Manager;

f) two (2) Volunteer Coordinator;

g) an Event Coordinator.

iv) an unlimited number of Volunteers

E-9.03. SELECTION

i) The Director and Logistics Chairs shall be selected in March by the Good Times Diner Hiring

Committee. This Hiring committee should consist of five members: 1) the incoming Services Commissioner; 2)

one impartial ASUS Assembly member chosen by Assembly; and 3) three non-returning GTD members. The

Director and Logistic Chairs should be approached first to stand on the committee if they are not returning to

GTD. In the event that one or all three members are reapplying or are unavailable then non-returning members

from the GTD executive committee will fill the remaining positions on the selection committee. These members


should be selected by a vote of the non-returning executive members. In the event that there are not three non-

returning executive members, then the three candidates for the selection committee will be selected from the

regular volunteer membership by an executive committee vote of those who are not applying for the positions

of Director or Logistics Chairs.

ii) The executive committee members will be hired by the Director and the two Logistics Chairs. This

will be done by following ASUS Hiring Policy as outlined in Section 17 of ASUS Constitution, as is the case

with the rest of ASUS committees.

E-9.04. RESPONSIBILITIES

i) The Director shall:

a) determine the vision and objectives of the ASUS Good Times Diner in Conjunction with the Services

Commissioner and the Vice-President;

b) attend soup kitchen on Tuesdays and Thursdays for the entirety of operations. Exceptions to

attendance can be arranged with logistics managers;

c) prepare and maintain a fiscally responsible yearly budget with the Vice-President and Services

Commissioner and to ensure the Committee's finances' are incorporated into ASUS' financial structure;

d) ensure adequate funding and monitor finances;

e) maintain community relations with St. Paul‟s Anglican Church, Kingston Food Bank, and Kingston

Food Sharers Network;

f) meet weekly with the Services Commissioner to report updates and progress;

g) coordinate executive team, meeting weekly with logistic managers and bi-weekly with all executive

members;

h) attend budget meetings with Director, Sponsorship Coordinator, and Grant Manager on a monthly

basis;

i) monitor all executive roles;

j) maintain the morale and dedication of all of the GTD Team;

k) assist in the recruitment and training of new volunteers;

l) ensure that all strategic goals within GTD are met efficiently;

m) ensure quality of food and adherence to GTD health protocol;

n) monitor patron comments and satisfaction;

o) encourage the development and policy that furthers the purposes and goals of the organization;

p) keep the set of keys to St. Paul‟s Anglican Church and supply cupboard;

q) be responsible for the transitioning of the new directors and co-chairs during the second semester and

for the following summer. In the even that the director is not available, a Logistics Chair shall transition the

incoming director and the Logistics Chair.

ii) The Logistics Chairs shall:

a) supervise grocery shopping; food preparation, cooking, and serving; facility clean-up; inventory

recording; and closing procedures on Tuesday and Thursday. Logistic chairs can divide these tasks as they see

fit; however one of the Logistic Chairs or the Director must be present in the GTD kitchen at all times;

b) assist in securing adequate funding and monitoring finances;


c) meet weekly with the Director to report updates and progress; and meet with executive members,

volunteers and community members as necessary;

d) attend budget meetings with Director, Sponsorship Coordinator, and Grant Manager

on a monthly basis;

e) organize and attend bi-weekly executive meetings;

f) encourage the morale and dedication of all of the GTD Team;

g) assist in the recruitment and training of new volunteers;

h) ensure that all strategic goals within GTD are met efficiently;

i) monitor adherence to GTD health protocol; patron comments and satisfaction;

j) encourage the development and policy that furthers the purposes and goals of the organization.

iii) The Sponsorship Coordinator shall:

a) pursue new local and corporate sponsors for GTD;

b) maintain all current sponsorship relationships;

c) assist Grant Manager in tasks;

d) gather incoming funds and deposit to Director;

e) update GTD finance records on monthly basis;

f) attend budget meetings with Director, Logistics Chairs, and Grant Manager on a monthly basis;

g) participate in the running of GTD dinners a minimum of 2 hours per week;

h) attend bi-weekly meetings with Director and Logistic Chairs.

iv) The Grant Manager shall:

a) apply for grants;

b) write reports for any previously received grants;

c) assist Sponsorship Coordinator in tasks;

d) gather incoming funds and deposit to Director;

e) update GTD finance records on monthly basis;

f) attend budget meetings with Director, Logistic Chairs, and Sponsorship Coordinator on a monthly

basis;

g) participate in the running of GTD dinners a minimum of 2 hours per week;

h) attend bi-weekly meetings with Director and Logistic Chairs.

v) The Menu Coordinators shall:

a) plan and coordinate weekly meals;

b) work in conjunction with Inventory Manager;

c) monitor adherence of GTD health protocol; patron comments and satisfaction;

d) complete GTD dinner monitoring forms including:

1. inventory tracking;

2. weekly evaluation;

3. patron comments;

e) maintain and update GTD cookbook;

f) attend grocery shopping and meal preparation. One or both coordinators must be present from 3-

5:30pm on Tuesday and Thursday;


g) attend bi-weekly meetings with Director and Logistic Chairs.

vi) The Inventory Manager shall:

a) update online data base of dry, frozen, cooked and used food and supplies;

b) work in conjunction with Menu Coordinators;

c) monitor adherence of GTD health protocol, patron comments and satisfaction;

d) complete GTD dinner monitoring forms including:

1. inventory tracking;

2. weekly evaluation;

3. patron comments;

e) attend bi-weekly meetings with Director and Logistic Chairs;

f) participate in the running of GTD dinners a minimum of 2 hours per week.

vii) The Resource Manager shall:

a) research new resources in the Queen‟s and Kingston Communities;

b) update resource binder monthly;

c) participate in the running of GTD dinners a minimum of 2 hours per week;

d) attend bi-weekly meetings with Director and Logistic Chairs.

viii) The Volunteer Coordinators shall:

a) schedule volunteers for Tuesday and Thursday dinners;

b) assist in the recruitment and training of new volunteers;

c) address questions and concerns from volunteers and community members, and shall consult with the

Director on any contentious questions or issues;

d) update GTD training slide show;

e) monitor [email protected] account;

f) participate in the running of GTD dinners a minimum of 2 hours per week;

g) attend bi-weekly meetings with Director and Logistic Chairs.

ix) The Event Coordinator shall:

a) organize and coordinate fundraising events. Events may include but are not limited to clothing, can, or

Tupperware drives;

b) coordinate referendum signatures and nomination forms for AMS opt-out fees. This is only applicable

every five years or as seen fit by the Director;

c) participate in the running of GTD dinners a minimum of 2 hours per week;

d) attend bi-weekly meetings with Director and Logistic Chairs.


Appendix B

PROPOSED:

7.0.0 COUNCIL REPORTS

This item of business allows the ASUS Commissioners and Equitty Officer to address Assembly.

7.0.1 The content of each Council Member's report is open to the Council Member‟s discretion.

7.0.2 A time limit of twenty (20) minutes applies to each Council Member‟s report.

OLD:

7.0.0 COMMISSIONERS‟ REPORTS

This item of business allows the ASUS Commissioners to address Assembly.

7.0.1 The content of each Commissioner‟s report is open to the Commissioners discretion.

7.0.2 A time limit of twenty (20) minutes applies to each Commissioner‟s report.


Appendix C

Fall By-Election Dates

You will notice there is a verification period instead of a verification day. This is because the elections

team believes candidates would like to go home for the three dayThanksgiving weekend as much as the Team

would. Weekends in the campaign period are in brackets.

Nominations: Fri Sept 23 to Friday Oct 07

Verification period: Saturday Oct 8 to Tuesday Oct 11

All Candidates Meeting: Tuesday Oct 11

Campaign: Wed Oct 12, 13, 14, (15, 16), 17, 18, 19, 20, 21, (22, 23)

Voting (ASUS and AMS): Mon Oct 24 and Tues Oct 25

Campaign Spending Limits

ASUS Representatives to the AMS (all): 25$

One- and Two-year Senators: 25$

Year Society Teams: 50$


Appendix D

SECTION D-18 GLOBAL INITIATIVES

D-18.01 AIM

To support and increase awareness of a specific charity focused on providing aid to those less fortunate

around the world. Each year the charity will change as it will be elected by ASUS executive. The charity global

initiatives will be supporting for the 2011/2012 school year is: Charity: Water.

D-18.02 MEMBERSHIP

i) two (2) Chairs

ii) five (5) Committee Members, including:

a) two (2) Awareness Campaign Coordinators;

b) two (2) Fundraising Coordinators;

c) one (1) Marketing and Publicity Coordinator.

D-18.03 SELECTION

The Community Outreach Commissioner and Deputies of Community Outreach will open hiring for the

Chair(s) in March for the upcoming year, as well as in September at the start of the year. The committee

members will be hired at the start of the year in September. The Committee shall be selected in accordance with

Part 17 of the ASUS Constitution.

D-18.03 CHAIR RESPONSIBILITIES

The Chairs shall:

i) meet and report to their fellow co-chairs within the entire commission, the Community Outreach

Commissioner and the Deputies of Community Outreach every week;

ii) hire their committee members and hold weekly meetings with the entire committee to keep up to date

and report on the progress of events and new ideas.

iii) be available to the committee members to answer any questions or concerns they may have at any

time;

iv) work with the Deputy of New Initiatives in organizing and running two major on campus events;

v) attend frequent meetings with the Community Outreach Commissioner and Deputies to report on new

developments and finances;

vi) be responsible for all financial transactions for the committee;

vii) complete a transition manual for the incoming chair(s) and ASUS in accordance with the ASUS

transition policy as seen in Section C-6 of the ASUS Policy Manual;

viii) within the Kingston and Queen‟s community, fundraise for: Charity: Water.


D-18.04 COMMITTEE RESPONSIBILITES

The Committee Members shall:

i) meet with and report to the Global Initiative chairs on a weekly basis and to be responsible to the

Global Initiatives Chairs;

ii) attend the Global Initiatives committee meetings on a regular basis;

iii) stay on top of their events/initiatives for which they are in charge;

iv) assist in the organization and planning of the two main Global Initiatives events;

vi) complete a transition report for the incoming committee members outlining their individual tasks and

responsibilities.

D-18.04 COORDINATOR RESPONSIBILITIES

i) Awareness Campaign Coordinators shall:

a) work with the other committee members to make all events informative and spread awareness of

the charity around campus and the Kingston community;

b) add the educational spin to all the committee events;

c) develop innovative means of informing the community about the charity.

ii) Fundraising Coordinators shall:

a) organize additional and all Global Initiatives fundraisers not organized by the Chairs, throughout

the year;

b) assist the Global Initiatives Chairs and the Deputy of New Initiatives in the planning and execution

of the fall and winter fundraising events.

iii) The Marketing and Publicity Coordinator shall:

a) help publicize and develop posters to increase exposure of the Global Initiatives charity and our

events;

b) work with the Awareness Campaign Coordinators of Global Initiatives to promote and advertise

about our charity;

c) act as the liaison between the Marketing Commissioner and the Global Initiatives committee to

develop marketing tactics and projects for the committee.

D-18.05 FUNDS

Funds are allocated as a line item in the ASUS operating budget to cover administrative, fundraising and

supply costs. All funds raised by the committee shall be donated to the charity of choice; except when needed

for its own special projects. Every possible effort shall be made to get discounts, donations, and sponsorship on

items used in fundraising. The Charity which shall receive the funds accumulated throughout the 2011/2012

academic year is: Charity: Water.


Appendix E

PART 15: ASUS BOARD OF DIRECTORS

SECTION 15.01 GENERAL

15.01.01

There shall be an ASUS Board of Directors which shall be the body responsible for serving the Society in

regards to strategic planning and financial sustainability on both an annual and long-term basis.

15.01.02

In this part of the Constitution, as well as for section L of the ASUS Policy Manual which further elaborates

on the Board of Directors, unless the context requires otherwise:

i) “Board” or “BOD” means the Board of Directors of the Society;

ii) “Board Policy” means any motion, resolution, statement, paper, platform, report, or position adopted

by the Board in accordance with the requirements of this section of the ASUS Constitution or BOD

Policy as found in Part L of the ASUS Policy Manual;

iii) “Chair” means the Chair of the Board of Directors;

iv) “Responsibilities” means any responsibilities of a member of Council, member of the Board or

member of the Society, as outlined in the ASUS Constitution and Policy, Strategic Plans, Campaign

Promises, and Openly Stated Objectives and Initiatives;

v) “Incoming Board of Directors members” refers to the incoming ASUS Executive, the two-year student

Directors in the second year of their term, and the student Directors selected most recently by the BOD

Selection Committee.

15.01.03

The composition of the Board may be changed by three-quarters (3/4) majority vote by the Society Annual

Meeting. Membership of the ASUS Board of Directors shall be as follows:

i) There shall be nine (9) voting Directors, including:

a) the ASUS President;

b) the ASUS Vice-President;

c) two (2) two-year student Directors;

d) five (5) one-year student Directors.

Each voting Director shall receive one vote on all Board decisions.


ii) There shall also be non-voting ex-officio members of the Board, including:

a) all former ASUS Executive members;

b) the ASUS Services Commissioner;

c) the Dean (or designate);

d) the ASUS General Manager;

e) the ASUS Business Manager;

f) a Scribe, who shall be a paid employee of the Society;

g) any members, as from time-to-time, the Board sees fit to include.

15.01.04

The ASUS Board of Directors shall meet on a monthly basis for the purpose of discussing Board matters

and responsibilities. Meetings shall be open to the public unless otherwise decided by the majority of the

Directors present. Meeting times and locations, as well as meeting minutes, shall be posted on the ASUS

website alongside all other Board related documents.

15.01.05

In order to serve the Society in a way that promotes both financial sustainability and strategic planning,

members of the ASUS Board of Directors shall have the following general responsibilities:

i) to control and direct funds designated to the Board, subject to any restrictions;

ii) to annually create a Society-wide long-term strategic plan, based on five (5) year projections;

iii) to assign Directors to meet once a month with Council members, to serve as Council liaisons;

iv) to critically examine Council Members‟ proposed strategic plans in order to comment on the plans

when they are proposed to Assembly;

v) to critically examine the Society‟s proposed General Budget in order to comment on the Budget when

it is proposed to Assembly.

15.01.06

It shall be noted that the ASUS Board of Directors is not a completely autonomous body but rather it is a

body within the Society which has delegated authority from ASUS Assembly for all matters contained within

Board Policy. Any decisions made by the Board of Directors may be overturned by Assembly by a simple

majority. Furthermore, notwithstanding the aforementioned and subsection L-5.01.-i) of the ASUS Policy

Manual, the Board shall recognize the supremacy of ASUS Assembly and its final legislative authority in all

matters of the Society.

15.01.07

The ASUS Board of Directors shall be governed by the Board of Directors policy as found in section L of

the ASUS Policy Manual.


Appendix F

PART L: BOARD OF DIRECTORS

SECTION L-1 - OPERATING PROCEDURE

L-1.01. AIM

The ASUS Board of Directors (BOD) shall serve as a Society aid and oversight body for strategic and

financial planning. They shall strive to accomplish this on both an annual and long-term basis.

L-1.02. MEMBERSHIP

The Board shall consist of a minimum of nine (9) voting Directors, but may still function in the interim

period before vacant positions are re-filled. The composition of the Board may be changed by three-quarters

(3/4) majority vote by the Society Annual Meeting.

i. The voting members of the Board, each of whom shall receive one vote on all Board decisions, shall

include:

a) ASUS President;

b) ASUS Vice-President;

c) two (2) two-year student Directors to be hired by the Selection process outlined in L-1.03;

d) five (5) one-year student Directors to be hired by the Selection process outlined in L-1.03.

The process for determining the Chair is outlined in Policy Section L-1.06.

ii. Non-voting ex-officio members of the Board shall include:

a) all former ASUS Executive members;

b) the ASUS Services Commissioner;

c) the Dean (or designate);

d) the ASUS General Manager;

e) the ASUS Business Manager;

f) a Scribe who shall be a paid employee of the Society;

g) any members, as from time-to-time, the Board sees fit to include.

L-1.03. SELECTION

i. Applicants for Directorship shall be hired in accordance with Section 17 of the ASUS Constitution.

ii. The Board of Directors Selection Committee shall be struck by Assembly at least one month prior to

the Society Annual Meeting, and it shall be composed of:


a) the outgoing Vice-President (Chair);

b) the outgoing BOD Chair;

c) the outgoing Services Commissioner;

d) two (2) Members-at-large.

iii. One-year term Directors shall be selected annually. Two-year term Directors shall be selected on

opposing years to maintain institutional continuity.

iv. Director selections shall be ratified at the Society Annual meeting.

L-1.04. RESPONSIBILITIES

i. To control and direct funds designated to the Board, subject to any restrictions.

ii. To annually create a Society-wide long-term strategic plan, based on five (5) year projections.

iii. To assign Directors to meet once a month with Council members, to serve as Council Liaisons.

iv. To critically examine Council Members' Proposed Strategic Plans in order to comment on the Plans

when they are proposed to Assembly.

v. To critically examine the Society‟s proposed General Budget in order to comment on the Budget

when it is proposed to Assembly.

L-1.05. REPLACEMENT OF VACANT POSITIONS

i. In the event that a position is vacated before the end of its term, the Chair and the ASUS President

shall inform the ASUS Assembly the next time that the ASUS Assembly meets.

ii. The ASUS Marketing Commissioner shall advertise the vacancy beginning at least one week before

the position is filled at ASUS Assembly.

iii. Two weeks after Assembly is informed of the vacant position, applicants shall be nominated by voting

members to present themselves to Assembly. From these applicants, the ASUS Assembly shall elect an interim

member to finish the duration of the position‟s term.

L-1.06. ELECTION OF THE CHAIR

i. The Incoming Board of Directors members shall join the last meeting of the previous year‟s Board. At

this meeting, the Chair shall be elected from amongst the members of the Incoming Board.

a) The election of the new Chair is the only motion to which Incoming Board members may vote, and

shall only be voted on by the Incoming Board members.

ii. Members of the Incoming Board wishing to be elected as Chair shall present their names to the

previous Chair, who shall call upon them to make statements. Voting shall take place by secret ballot.

iii. The position of Chair may not be held by the President or Vice-President on the Incoming Board.

L-1.07. ELECTON OF THE DEPUTY CHAIR


i. At the first September meeting of the Board of Directors, a Deputy Chair shall be elected. The

Deputy Chair shall assume the role of Chair when the Chair is temporarily unable to meet the responsibilities of

the position.

ii. Members of the Board wishing to be elected as Deputy Chair shall present their names to the Chair,

who shall call upon them to make statements. Voting shall take place by secret ballot.

iii. The position of Deputy Chair may be held by any member of the Board.

L-1.08. RESPONSIBILITIES OF BOARD MEMBERS

i. Members shall be responsible for familiarizing themselves with the different components of the

Society. In order to be effective liaisons for Council, each Director will have a designated responsibility

according to whether or not said Director has a one-year or two-year term.

a) Two-year term student Directors shall be responsible for having a thorough knowledge of the

responsibilities of the Executive.

b) One-year student Directors shall be responsible for having a thorough knowledge of the

Commissions. There shall be one (1) one-year Director per Commission and the Board shall decide which one-

year term Director needs to be familiar with which Commission.

ii. Members shall be responsible for having a reasonable understanding of:

a) the Society‟s financial state;

b) the Society as a whole.

L-1.09. RESPONSIBILITIES OF THE CHAIR

i. The Chair shall be responsible for the preparation of all Board agendas. Furthermore, they shall

provide the Agenda to all Board members a least one (1) week prior to all Board meetings.

ii. The Chair is responsible for:

a) chairing all Board meetings and directing the discussions of the Board;

b) ensuring the Board follows Constitution and Policy.

iii. The Chair shall communicate the matters of the Board to Assembly as a guest speaker, following each

Board Meeting. Matters of the Board shall include but not be restricted by Board responsibilities as outlined in

Constitution and Policy, by what the Board has accomplished, spent, discussed or determined, and by other

subjects of interest as determined by the Chair. These communications must include a written report submitted

to the Internal Affairs Commissioner in time to be included within the Assembly Package.

iv. The Chair shall actively encourage all Directors to meet the requirements of their position, and shall

act as a resource to the Directors who are unsure of how to do so.

L-1.10. MEETINGS OF THE BOARD


All meetings of the Board, subject to Board Policy, shall be open to non-Board-members unless otherwise

decided by a majority of the Directors present. If a meeting is closed to the public the reason therefore shall be

announced at the next Board meeting.

i. The Board shall meet within the first month of each semester, at which point the Board shall determine

a monthly meeting time for the rest of the semester. Board meetings must be set so that all voting members may

attend. When this is not possible, the Board shall determine a meeting time that as many voting members may

attend as possible.

ii. Each meeting of the Board shall be advertised by the Internal Affairs Commissioner beginning no later

than one week prior to the meeting, and shall at minimum be found on the ASUS website.

iii. Any two (2) of the following members can call a meeting at any time, with 72 hours notice given to all

Board members:

a) the Dean (or designate);

b) the ASUS General Manager;

c) any voting member.

When the Board acts under section L-1.10-iii) of policy, the Internal Affairs Commissioner is exempt from

Section L-1.10-ii), although the Commissioner shall make their best effort to advertise the meeting nonetheless.

iv. Quorum for all meetings of the Board shall be two-thirds (2/3) of all voting members.

v. All resolution by the Board shall require a simple majority of the voting members present, unless

otherwise stated in this policy manual. In the event of a tie vote, the Chair shall be permitted to cast a second

and deciding vote.

L-1.11. DIRECTOR DISMISSAL

i. A member of the Board of Directors may be removed from office by a two-thirds (2/3) majority vote

of ASUS Assembly, at a meeting where proper notice of such a motion has been given.

ii. The Assembly shall consider whether or not the Director in question is guilty of:

a) behaviour unbecoming of such an office holder;

b) an inability to perform the duties of the position satisfactorily, due to a conflict of interest or

otherwise.

iii. The Assembly will consider a motion that a Director be removed from office either:

a) on the receipt of a petition signed by at least two percent (2%) of the Members of the Society

requisitioning such a motion or;

b) at the meeting subsequent to the receiving of a written notice of a motion from a Member of the

Board of Directors or a Member of Assembly.

SECTION L-2 - FINANCIAL RESPONSIBILITIES

L-2.01. FEES AND FUNDS DESIGNATED TO THE BOARD


i. The Board shall have full discretion over the funds designated to the Board, and full discretion over

the revenues generated by fees, when they are designated to the Board.

ii. The Board‟s control over these funds and revenues shall be subject to all Board and Assembly

Policies, and subject to the instructions and/or limitations associated with any specific funds, such as

endowments, designated for oversight by the Board.

iii. The Board may only use their designated funds and fees:

a) to serve the students, promote the Society, and ensure long-term financial sustainability in general.

b) for Society-run and operated initiatives, unless otherwise approved by Assembly.

iv. The Board shall maintain a reserve fund in a high-interest savings account for all undirected, unused

funds, until such a time as the Board decides to allocate these funds.

L-2.02. SOCIETY BUDGET

i. The Board shall review the Society‟s proposed General Budget each year before Assembly, keeping

the Board long-term strategic plan in mind as per Section L-3.01.

ii. The Board shall appoint a representative to report the Board‟s opinion of the Society‟s proposed

General Budget to Assembly.

iii. The representative shall be allotted as much time to speak as the Executive when they propose the

Budget.

iv. The time for the representative to speak shall occur after the Budget is proposed to Assembly by the

Executive, but before debate on the motion to approve the General Budget commences.

v. The Board representative shall remain at Assembly until the Speaker ends debate on the motion, and

shall speak to the motion during debate when the representative deems fit, subject to the Rules of Order.

SECTION L-3 - STRATEGIC PLANNING AND COUNCIL LIAISON

L-3.01. LONG-TERM STRATEGIC PLANNING

i. The Board shall be responsible for the creation of a Society-wide long-term strategic plan. This long

term plan shall be based on five (5) year projections.

ii. The long-term strategic plan shall encompass all aspects of the Society, including but not limited to

the:

a) Commissions and Commissioners;

b) Officers;

c) Permanent staff members;

d) ASUS Summer Camps;

e) ASUS Orientation Week.

iii. The long-term strategic plan shall include a vision for the future where the Board may, at its

discretion, include timelines for implementation of the following:


a) An analysis of the Society‟s long-term strengths, weaknesses, opportunities and threats;

b) An outline of long-term Society functions, objectives, goals, strategies and measures. This should

include but not be limited to current Society functions, goals, objectives, strategies and measures.

iv. The Board shall at minimum include in the long-term strategic plan those things as mentioned in L-

3.01-iii). However, the Board shall not be limited by the aforementioned.

v. During the creation and any subsequent revisions to the long-term strategic plan the Board shall

consult widely and broadly with all areas of the Society.

vi. The Society long-term strategic plan shall be annually presented to Assembly prior to the Society

Annual Meeting, and must achieve a two-thirds (2/3) majority approval. If Assembly does not approve of the

long-term strategic plan, the Board must revise the plan for Assembly to consider at a later date.

SECTON L-4 - COUNCIL LIAISON

L-4.01. LIAISON RESPONSIBILITIES

i. Each student Director shall be a liaison to a specific Council member and is expected to know the

responsibilities of said Council member, as per section L-1.08.

ii. As liaisons, Directors shall meet once per month with their Council member (Commissioner or

Executive).

a) At these meetings, Directors and Council members shall discuss the status of the Council

member‟s initiatives, so that the Director may report back to the Board with updates on the financial and

strategic development of the Society.

iii. If required, a Council member may work alongside the designated Board liaison to address potential

difficulties that the Council member has found in regards to budget or work responsibilities, as defined in

Section 15.01.02 of the ASUS Constitution.

L-4.02. COUNCIL STRATEGIC PLANS

i. Council liaisons shall critically examine Council members‟ proposed Strategic Plan each year before

Assembly, keeping the Board‟s long-term strategic plan in mind as per Section L-3.01.

ii. After these examinations, but still before Assembly has approved the Council Strategic Plans, Council

liaisons shall present their findings to the Board.

iii. The Council liaisons shall then present the Board‟s opinion of each Council member‟s Strategic Plan,

to Assembly. The Council liaisons shall be allotted as much time to speak as Council members when they

propose the Strategic Plans.

iv. The time for the liaison to speak shall occur after each Strategic Plan is proposed to Assembly by the

Council member, but before debate on the motion to approve the Strategic Plan commences.

v. Each Council liaison shall remain at Assembly until the Speaker ends debate on that liaison‟s motion

regarding the Council member‟s Strategic Plan that said liaison is associated with. Council liaisons shall speak

to the motion during debate when it is deemed fit, subject to the Rules of Order.

SECTION L-5 -SOURCE OF AUTHORITY AND AMMENDING FORMULA


L-5.01. BOARD RELATION TO ASSEMBLY

i. The Board shall be recognized as having delegated authority from the Assembly for all matters

contained within Board Policy.

ii. Notwithstanding subsection L-5.01-i), the Board recognizes the supremacy of the Assembly, and its

final legislative authority in all matters of the Society.

iii. Any decision made by the Board may be overturned by Assembly by a simple majority.

L-5.02. AMENDING FORMULA

i. Amendments to Constitution and Policy regarding the Board must be approved by a two-thirds (2/3)

majority of Assembly, with the exception of 15.01.03 of the ASUS Constitution, and L-1.02 of Policy, both of

which may only be changed by a three-quarters (3/4) majority vote of the Society Annual Meeting.

ii. The Board must be given two weeks notice before Assembly may amend Constitution or Policy

regarding the Board. It is the responsibility of the Internal Affairs Commissioner to give this notice.


Appendix G

PART 18: ASUS POLICY ON FIRING AND HONORARIA EVALUATION

SECTION 18.01 PRINCIPLES, DEFINITIONS, AND COMMITTEE

18.01.01

Definitions:

i) "The Committee" refers to the ASUS Committee on Firing and Honoraria Evaluation.

ii) "The defendant" refers to the student being reviewed by the Committee in the case of the consideration

of firing.

iii) "The complainant(s)" refers to the student(s) approaching the Committee for the consideration of

firing the defendant.

iv) "The direct supervisor(s) of the defendant" is or are the person(s) responsible for overseeing the

defendant's volunteer position within the society.

18.01.02

The firing/removal policy for the Executive may be found in Section 2.06 of the ASUS Constitution. This

section constitutes the firing policy for all other volunteers receiving honoraria from the Society. This section

also constitutes the policy on the evaluation of honoraria for all volunteers receiving honoraria from the Society,

including the Executive.

18.01.03

The Committee shall be struck at the first meeting of the New Assembly and shall consist of:

i) five (5) voting members of Assembly, excluding the Executive, one of which shall be the Committee

Chair;

ii) one (1) member of the ASUS Judicial Committee. This Judicial Committee Member shall be selected

by the Judicial Committee.

Assembly shall first elect a Chair, and then the four (4) remaining members. All five (5) members will be

voting members of the Committee, and a simple majority shall constitute a decision of the Committee.

18.01.04

The decisions of the Committee do not need to be ratified by the Assembly. Decisions of the Committee

may be appealed, as per Section 18.04.


18.01.05

All meetings of the Committee shall be in-camera. Should an appeal be made to Assembly, that meeting of

the Assembly shall be in-camera, and members of the Committee shall be permitted to make all relevant

evidence available to members of the Assembly.

i) To help ensure that in-camera confidentiality is maintained, the Chair shall ensure that all members of

the Committee sign confidentiality agreement forms before meeting, and the signed agreement forms

shall be kept by the General Manager. The confidentiality agreement shall be approved by the Judicial

Committee before members of the Committee on Firing and Honoraria sign the forms.

18.01.06

Quorum for the Committee shall be four (4) members. The Judicial Committee member must be present at

all meetings of the Committee. If quorum is not maintained or if the Judicial Committee member is not present,

the meeting shall be adjourned.

18.01.07

The Judicial Committee member shall act as an ex-officio, advisory role to ensure that Policy and

Constitution is strictly adhered to by both the reviewers and those being reviewed.

SECTION 18.02 FIRING

18.02.01

The Committee shall not be approached to consider firing unless sub-par performance has persisted beyond

at least one (1) verbal and at least one (1) written warning issued by the direct supervisor(s) of the defendant.

Each warning shall be followed by at least a two (2) week period for improvement and evaluation of

improvement. The Committee may only be approached by the direct supervisor(s) of the defendant. In extreme

circumstances, including but not limited to allegations of fraud, theft, or other criminal action, the Committee

may waive the above requirements for initial approach. It is at the Committee‟s discretion to assess whether a

situation constitutes an extreme circumstance.

18.02.02

The defendant must be informed in writing by the complainant(s) that the complainant(s) is or are

approaching the Committee.

18.02.03

The Committee must consult extensively before making any decisions. The Committee may consult through

any reasonable means it deems appropriate.

18.02.04

Those people consulted will differ based on the schedule listed in Subsection 18.05.01, as differentiated by

position. The Committee must always consult the defendant and complainant(s) and shall seek the broadest

input possible. It is at the Committee‟s discretion to consult further.

18.02.05


All evaluations must rate performance based on the job description of the defendant as specified in ASUS

Policy.

18.02.06

Should the Committee find the defendant to be sufficiently delinquent in their responsibilities as specified in

ASUS Policy, then the Committee may vote to fire the defendant with a simple majority of its members. Should

the Committee decide there is insufficient justification to fire the defendant, it may instead issue a formal

written reprimand in addition to written notification of its decision.

18.02.07

Should the Committee decide to fire the defendant, the defendant must first be given the opportunity to

resign. Should the defendant choose not to resign, the Committee must provide written notification of the firing

to the defendant, Council, and then to the Assembly.

SECTION 18.03 EVALUATION OF HONORARIA

18.03.01

All honoraria awarded by the Society shall be reviewed by the Committee twice a year, once in late October

and once in mid-March. The Committee shall meet and make their decision before the honoraria are awarded,

as per Subsection 2.05.05 and 18.03.04.

18.03.02

A volunteer will not be awarded their honorarium unless it is approved by the Committee.

18.03.03

Each recipient of an honorarium shall submit a self-evaluation, based on the recipient's job description as

specified in the ASUS Policy Manual. This self-evaluation must be considered as part of the Committee‟s

decision.

18.03.04

The Committee Chair shall solicit and receive evaluations of each recipient from the relevant parties listed

in Subsection 18.05.01.

i) The Chair shall solicit the evaluations no later than four (4) weeks before honoraria payments are due

as per Section 2.05.

ii) The Chair shall request to receive the evaluations no earlier than one (1) week after the evaluations are

solicited. The Chair shall receive the evaluations no later than three (3) weeks before honoraria payments are

due, as per Section 2.05.

iii) Such evaluations may only be considered with respect to the recipient‟s job description as specified in

the ASUS Policy Manual and Section 18.03.06.

iv) The Chair shall not withhold from the Committee any information provided on the evaluation forms,

including any identifying information.


18.03.05

The Committee may choose to award the entire honorarium, part of the honorarium, or none of the

honorarium for a given recipient. The Committee may not increase the honorarium of a recipient beyond the

amount specified in the Society Budget. A separate vote of the Committee shall be conducted for each recipient

of an honorarium, and a simple majority shall decide the honorarium assessment for that recipient.

18.03.06

The Committee must consider the following criteria when evaluating the amount of honoraria to be awarded

to an individual. The impact the following criteria has in determining the portion of honoraria the individual

receives shall be at the discretion of the Committee on Firing and Honoraria but is also subject to appeal in

accordance with Section 18.04 of this Constitution:

i) Whether or not an individual’s performance was consistent with the expectations laid out by the ASUS

Policy Manual;

ii) Whether or not an individual achieved their goals. Goals to be considered by the Committee will be

defined by:

a) Strategic Plans;

b) Campaign Promises;

c) Implied Responsibilities;

d) Openly Stated Objectives;

e) Anything Considered by the Committee to be an appropriately established goal;

iii) Whether or not an individual maintained a professional standard in their relations with other members

of the Society;

iv) Whether or not an individual made a substantial effort to improve the Society overall with regards

to their position;

v) Whether or not an individual met expected deadlines consistently;

vi) Whether or not an individual maintained effective, open, and regular communication;

vii) Whether or not an individual made any job-related errors during their term.

18.03.07

The Committee shall provide written notification of its assessments of honoraria to the recipients three (3)

or more days before the Committee informs Assembly of anything. The Committee shall inform Assembly and

the ASUS General Manager one (1) or more days before Honoraria payments are due, as per Subsection

2.05.05. When the Committee informs Assembly of the results, the Committee shall only inform Assembly of

the total honoraria granted out of the total possible honoraria granted; the Committee shall not inform Assembly

of any other information that is specific to individuals or issues that arose over the course of the year, without


an appeal as per Section 18.04. This is because of potential violations to the signed confidentiality agreements

described in Section 18.01.05- i).

18.03.08

The Committee shall meet in the ASUS Core to review the evaluations, and no one other than the

Committee shall be present in the Core while these meetings are in process. The Committee Chair shall inform

the Internal Affairs Commissioner when the Committee will be meeting, and the Internal Affairs Commissioner

shall send a message to all Society volunteers to respect that the Core is closed to anyone other than the

Committee members.

SECTION 18.04 APPEAL PROCEDURE

18.04.01

All decisions of the Committee regarding firing and honoraria may be appealed.

18.04.02

A decision of the Committee regarding firing and honoraria may be appealed to Assembly. Assembly may

overturn the rulings of the Committee with a two-thirds (2/3) majority vote. These appeals shall be made in-

camera.

18.04.03 Appeals may also be addressed to the Committee itself, provided that the Committee meets all of the

requirements set for the Committee. Each member of the Committee may choose to participate in this process or

not, but in order for 18.04.03 to function enough members must participate in order to meet the requirement in

Section 18.01.06.

SECTION 18.05 RELEVANT PARTIES FOR CONSULTATION

18.05.01

Immediately after the Commission is struck, the Internal Affairs Commissioner shall provide the Committee

on Firing and Honoraria Chair with a list of the names and contact information for the following essential

parties for consultation:

i) President

a) all Commissioners;

b) the Vice-President;

c) the Equity Officer;

d) the Head Gael;

e) the Formal Convenor(s);

f) the Camps Business Director;

g) the Camps Program Director;

h) All Year Society Presidents.

ii) Vice-President

a) all Commissioners;


b) the President;

c) the Equity Officer;

d) the Head Gael;

e) the Formal Convenor(s);

f) the Camps Business Director;

g) the Camps Program Director;

h) all Year-Society Vice-Presidents;

i) the Business Manager.

iii) All Commissioners

a) all other Commissioners;

b) the President;

c) the Vice President;

d) the Commissioner‟s Deputy or Deputies;

e) the Commissioner‟s Chair or Chairs;

f) the Commissioner‟s Officer or Officers.

iv) Deputy Commissioners

a) the Deputy‟s Commissioner;

b) all other Deputy Commissioners;

c) all Chairs within the Deputy‟s Commission.

v) Directors

a) the Vice-President;

b) the Services Commissioner;

c) all subordinates;

d) the Marketing Commissioner (for the Marketing director only).

vi) Equity Officer

a) the President;

b) the Vice President;

c) all Commissioners;

d) the Deputy Equity Officer.

vii) Head Gael

a) all Orientation Chairs;

b) all Orientation Coordinators;

c) the President;

d) the Vice-President.

viii) Orientation Chairs

a) the Head Gael;

b) all other Orientation Chairs;

c) the Chair‟s Orientation Coordinators;

d) the President;


e) the Vice-President.


Appendix H

PART 16: ASUS STAFF POLICY

SECTION 16.01 CLASSIFICATION OF EMPLOYEES

16.01.01

The Society shall employ a General Manager on a full-time basis for eight (8) months of the year.

16.01.02

The Society shall employ a Business Manager on a part-time, year round basis.

16.01.03

The Society shall employ a maximum of eight (8) to ten (10) ASUS Core Receptionists on a part-time basis

for eight (8) months of the year. This position shall be a work-study position hired as per Section 17 of the

ASUS Constitution, and not according to Section 16.04.

16.01.04

The Society shall employ two (2) ASUS Core Managers as outlined in Policy section C-8. This position

shall be a work-study position hired as per Section 17 of the ASUS Constitution, and not according to Section

16.04.

16.01.05

The Society shall employ an ASUS Camps Directors and staff, as per Policy Section A-4. This position

shall be hired as per Section 17 of the ASUS Constitution, and not according to Section 16.04.

16.01.06

The Business Manager shall:

i) maintain complete records of all main Society transactions;

ii) reconcile bank statements and update savings account records each month;

iii) keep a record of all employees and ensure that the appropriate salary deductions are made and remitted

to Revenue Canada each month;

iv) prepare R.O.E. (Record of Employment) forms for all terminating employees and file with Revenue

Canada;

v) prepare T4 slips for all employees and file with Revenue Canada each year;

vi) keep E.H.T. (Employer Health Tax) records and file each year;

vii) be a co-signer on chequing and savings accounts;

viii) assist the VP to make any changes to the bookkeeping system to facilitate the smooth operation of

ASUS;

ix) be knowledgeable of all taxes and their potential impact on ASUS;

x) aid in the ASUS Camps, permanent Year and DSC accounts.


SECTION 16.02 ACCOUNTABILITY OF EMPLOYEES

16.02.01

All employees, including the General Manager shall by default be accountable to ASUS Council through the

ASUS Executive. It is the responsibility of the Executive to ensure that the people filling these positions meet

the needs of the Society and that they are satisfied in their positions.

16.02.02

The ASUS Executive shall meet monthly with the General Manager. The Internal Affairs Commissioner

and the General Manager shall meet weekly to ensure the smooth operation of the office.

16.02.03

The Business Manager is accountable to the ASUS Council directly through the Vice-President of the

Society.

SECTION 16.03 EMPLOYEE EVALUATION

16.03.01

To reinforce the value of communication and feedback, ASUS Council will conduct Performance reviews of

the General Manager in November, February and April. The main purpose of this Performance Review and

Development Plan is to encourage meaningful communication between ASUS Council and the ASUS General

Manager concerning goals and priorities, level of performance and training and development needs. Upon

completion of the Review by Council, the Executive will present the Performance Review in person to the

General Manager. The performance review will remain entirely confidential and will be kept locked in the files

of the ASUS Executive. In addition, the General Manager will review the performance of the ASUS Executive

and Internal Affairs Commissioner as managers. The ASUS Vice-President will conduct a performance review

of the Business Manager in November, February and April.

16.03.02

This evaluation is expected to be a two-way discussion in which the employee is expected to voice opinions

and suggestions regarding the efficient operation of the ASUS Office.

SECTION 16.04 HIRING

16.04.01

Advertising for full-time employee positions shall be placed in campus and external media. Advertising

shall include information on the nature of the position, expected starting date, reference to compensation,

necessary qualifications, deadline date for applications, mailing address and any other information that ASUS

Council deems relevant. Applications should be submitted to the President of the Society.

16.04.02

The Hiring Committee for full-time employee positions shall consist of the President and Vice-President of

the Society, the Internal Affairs Commissioner, and any other person(s) Council deems necessary.

16.04.03


Where possible, all qualified applicants shall be interviewed by the full Hiring Committee; however,

applications may be pre-screened so that interviews are limited to only the best qualified candidates.

16.04.04

The successful candidate(s) will be informed by telephone, followed by an offer of employment letter which

in turn, will stipulate a date before which a written response will be required. The names of unsuccessful

candidates will not be released.


Appendix I

SECTION A-14 ASUS CORE RECEPTIONIST

A-14.01 GENERAL

Out of all the receptionists that ASUS hires, there shall always be exactly one receptionist working while the

ASUS Core is open. The ASUS Core Receptionists is responsible for greeting and engaging with visitors to the

Core. The receptionist will answer visitor questions, and direct visitors to the appropriate ASUS people, office

or offices as requested by the visitor, so long as the visitor is permitted.

A-14.02 HIRING AND TERMS OF EMPLOYMENT

The ASUS Core Receptionist will be hired as a work study position at the beginning of September in

accordance with Part 17 of the ASUS Constitution. This person will be employed by ASUS from September

until April of each school year. The salary and hours of operation will be determined such that they can fund

exactly one receptionist for every hour that the ASUS Core is open.

A-14.03 RESPONSIBILITIES

The responsibilities of the Receptionist shall include but are not limited to the following:

i) greeting and welcoming visitors to the Core;

ii) helping visitors in the Core to find or contact ASUS volunteers or employees, or other persons within

the Core;

iii) helping visitors in the Core find locations within the Core, as appropriate;

iv) when appropriate, answering visitor questions to the best of the receptionist's knowledge, and directing

visitors to the appropriate ASUS employee or volunteer for further information;

v) maintaining a friendly demeanor;

vi) ensuring visitors to the Core are aware of the receptionist's ability to aid them, where appropriate;

vii) maintaining a reasonable knowledge of which groups, ASUS employees, and ASUS volunteers are in

the Core, and especially which Council members are within the Core;

viii) maintaining a reasonable knowledge of current ASUS activities, who to contact for these activities,

and how to contact them;

ix) accepting applications for committees and positions on behalf of the President;

x) answering the phone (general line);

xi) completing administrative tasks assigned by Council (photocopying, printing, etc);

xii) placing mail in appropriate Council member/committee chair‟s mailboxes;

xiii) maintaining bulletin boards on first floor including

a) the monthly calendar;

b) advertisements;

c) newsletters;


xiv) maintaining the application boxes on first floor including:

a) refilling low piles;

b) discarding those past their deadline;

xv) filing old documents;

xvi) organizing the kitchen area.

A-14.04 FUNDS

Funds for this position will be allocated as a line item in the ASUS Operating Budget.


Appendix J

PART 5: MEMBERSHIP TO ASSEMBLY

SECTION 5.01 MEMBERSHIP OF THE ASSEMBLY

5.01.01

The voting members of Assembly shall be the:

i. President of the Society;

ii. Vice-President of the Society;

iii. four (4) Year Presidents or their delegates, who must be members of the Year Executive;

iv. four (4) Year Vice-Presidents or their delegates, who must be members of the Year Executive;

v. Representatives to the AMS, the number of which shall be determined by the AMS

Constitution, Subsection 5.01.02;

vi. five (5) Student Senators: three (3) on a two-year term and two (2) on a one-year term;

vii. four (4) Departmental Student Council Representatives, one (1) from each division;

viii. one (1) CESA Representative;

ix. one (1) PHEKSA Representative;

x. one (1) COMPSA Representative.

xi. one (1) International Student Representative

A member may hold a maximum of one (1) voting position on Assembly at any time.

SECTION 5.03 ELECTION AND REMOVAL OF ASSEMBLY MEMBERS

5.03.01

The President, Vice-President, Representatives to the AMS, and Student Senators shall be elected by the full Societal

membership in a general election or a by-election, as outlined in the ASUS Policy on Elections and Referenda.

5.03.02

The Year Presidents and Vice-Presidents shall be elected annually by their respective years in an election, as outlined in

Subsection 4.02.01.

5.03.03

The International Student Representative should be elected by international students only in a general election or a by-

election, as outlined in the ASUS Policy on Elections and Referenda.

5.03.03 5.03.04 (we have to renumber every other part of this section)

The Departmental Student Council shall be elected as outlined in Subsection 8.01.06.

…


…

…

5.03.17 5.03.18

In the event that a seat on Assembly is declared vacant, that seat shall be filled as follows:

i) Year President and Vice Presidents shall be replaced in accordance with Subsections 7.03.03 and 7.03.04;

ii) Academic Representatives shall be replaced in the same way they are normally elected in Section 8.01;

iii) CESA, PHEKSA, and COMPSA Representatives shall be replaced in accordance with the Constitutions of their

respective Associations;

iv) Representatives to the AMS and Student Senators shall be replaced by election of the full Society membership at

the next ASUS General Election or ASUS Fall By-Election. The executive may nominate an interim Representative

or Senator to serve in the vacant position until the next general election or by-election. Such a nomination must be

made in consultation with the other AMS Representatives or Student Senators, as the case may be, and must be

ratified by a two-thirds vote of the Assembly.

v) The International Student Representative shall be replaced by a vote from international students at the next ASUS

General Election or ASUS Fall By-Election. The executive may nominate an interim Representative to serve in the

vacant position until the next general election or by-election. Such a nomination must be made in consultation with

the Queen‟s University International Centre (QUIC), and must be ratified by a two-thirds vote of Assembly.

SECTION 5.10 DUTIES OF THE INTERNATIONAL STUDENT REPRESENTATIVE

5.10.01 The duties of the International Student Representative shall include the following, but shall not necessarily be limited

thereby: i) to be a voting member of ASUS Assembly; ii) to be available to sit on ASUS Standing Committees. The International Student Representative’s primary responsibilities are to bring the concerns of international and exchange

students to ASUS while also promoting ASUS events and committees within the international community at Queen’s. 5.10.02

In the event of a vacant position that cannot be filled in the interim period after the fall by-election and before the winter

election, the Assembly reserves the right to appoint an individual to the position of International Student Representative.


Minutes March 31, 2011

ASUS Assembly March 31/11

Speaker: welcome and get right to it and a lot new and thats great eveyrhting really slowly and only 20mins

then im ou t

MOTIon one

waslowski and garcia

approve agenda

Waslowki: i missed a motion and i heard another added

add motion that asus ratify equity deputy evan wall

seconded by peterson

Jessica Standfield : asus approve section E6 asdecbeive appredic B and skite D18

seconded holly dalcin

Spekaer: any other changes?

Waslowksi: organziase things budgets move to front 8-10 and evan and anna asus camps mved and early as

possible because they need to go and

what happened was evan wlal neeeds to go and just added will and moved tobeginnign and additionall asus

camps earlier and prefereable before reports and time senstive and after that go through reports as susual and

motion as regualr

speaker: go over again slowly and approvea genda and any changes and amendments and prezident garcia good

? Voted on motion and added to agenda

Voting to add motions all in favour unanimous on agends

Motion 2 apprive mintues for march 16th

assembly

waslwoski: mints to exaplin the mins sent out with assembyl package every time from last meeting an some

may have been and familari wat daid and recorded incorrectly and now and after vote awesome they are good

and records essentially

Spekaer: any amamendment

Howald: inrouced by outgoing Vp and spelt your name wrong and this si how it is and

Spekare: friendly error and changes to mine and do have any spelling no problem and content across mins and

not inteneded and formalized and eord in asus and pelase make habit to read over and what you said and what

you said is true that you beleive


Approve mintus? Yall voting in favour

Business out fo way i introuce morgan murphy and im the speaker and sitting on boarda dn role of spekaer to

moderate what goes on and keep order and procedure being folowed and any time all the first one and csome

around we are taking it slow jesse internal affairs commisioner and he will glad helpa dn assist you rais hand

and not sure abotu tsomehting an that said protocol and then elect new speaker. Before doing that think that

important that second and honour and rememeber student loss his life andrew lloyd and 3rd

arts and sciecne

studetn and ssilence in mememory and his friends and family

i would liek to know protocol about assembly an d glanced the protocol that kesse ent out and availbale on

website and brochures on gallery memeber and couple things important first thing like to speek rasie your hand

and we write on speakers list, and stadn up when talk and start with name and im recording everything and say

your name and title and in gallery your memeber at learge and senarotr commiionser and repredentatvive and

when you stand your make remarks directed towards me and to the speaker and i address to find who can

answer your question. And eveyrone looks greta professional environment and keep that up and busy day look

put together and appriciated and goes withotu saying cellphones oof and computer off and down and esspeically

guest speaker and silent and off and full attentjon and understadn agenda looking at the nothign else and alowed

to pass notes howeer not through this direction and around cicile and keep to minimum. Couple of things 3 oints

aware of, PO>O used for clarificaitona dn proceural matter and does thigns out fo order from not policy and

bext to do best and make sure run smothly and POI somehting come upa nd incorrect fact or clarfiy somethign

and say POI and questions and i dont knowhat going on and exaplin frther and P>P>P used informally excuse

fromythe room and must leave and intense purpose and any point you feel that your harmed or threatedn or

accued you can moment discussion stopps and feel attacked and dealth with right thena dn there.. emotions

come out here and take as seriosuly as possible. One other thing to issue this is positive enfvironment and

student issues get heated and passionate and respect that room create a environment where veryone feels

invuclde and no one afraid to peak up abd voliet there are consequences and dealt with as necaessayr should go

with out ssaying

Waslowski: we passed when address other memebr you say title and dont say mrs, or mr. And dont say

mr.garcia just vicepresident garcia and to remain equitable

Spekaer: first meeting this will be gone over again in spetmeber and get feet wet and have understadn what goes

on here and do a lot of great work take posisitons serisouly and important motions and read agendsa and come

prepeared and read appendix and bring infotmation tbhat other studetn want to be raised and for a reason and

tkae that job seriosul and fun part im outgoing spekaer new speaker need to be elected so this is fun essential

want to look for a speaker someeon neutral and not easy and no saide and partying and that tkae effort to

understadn policy and be firm when come to rules and speaker times and aain disciplanry issues ad figurehead

of body and stear discusision. That said nominaiton

Johnons fowler, seconded peterson, decline

tuba scott mason jonhsnon accept

scott vaiaiajak johnson accept

honshon bond jacobs decline g

speaker; any other nominaitons and now decide new speaker

so ill let one min to intoduce and give pitch why next


Vikyajaour: i awas and current am the last sasmnt VP 2013 society presen and moderate debate and full yrs

excierena dn take part in debate and every point and questions imaginaebale 1.5 hr about order and im pretty

familiar and regards to relecitons and chief electiorla officer and internal affairs i applied and respeionsoble it

did a lot of reaerch and dealth with morgan and i racn in eleciton i have experience necessary and do as ½ a

good as morgan and thats good

Scott Mason: i am soryr i am nto dressed well and i beleive i do enjoy getign dreses upa nd didnt decide to run

tuntil 5 mins aoga nd i woudl be a good spekaer cause i was deputy internal comminoser and rgreat deal

organizeing assemblly package and rules of order and ware best delelgate or martin grove unite naitons and i

enjoy student governemtn and i like neutral positiona nd elecitons my commions ran for ams presena d deputy i

had full control of assembly and election and ran with morgan and additional personad n good time and

sucessful beuas eyou are all ehr and dealth with issues accoridngly and worked in asus and many differnt arms

jackets and different posisitons and good time woking with people her and a lot fo fun

SpekaerR: these are candiate and questions to start with ?

Galloway: combine two animals what woudl be quote lockheart

Mason: combine a rabbit and a bird cause rabjt sute and birds cna fly

Vikkujakur: any two pony and plataum and most redicilous looking animal sever an would be funny

SpekaeR: indised joke always ask what did and take picking seriosua dn thats it now serisou

Garcia: seriosu quesitons you guys spend a lto fo time at sassembly last year and debate and discusisona dn

what did assembly do correctly protocola nd something not very well done and could be better

Vukkyajaku: staying respetcufl and little sass at asembly nd no one at my knowledge has to bring up intnse

point of personal pvivildge, abd no one had to worry abotu it and disucsison professional heated in a

professional manner and proving that asus as facukty society respectful of everyone and something imporve on

that few time morgan brought up POI imldeate clarlfiation and sometimes used as a ump time on speakers lsit

and went over it and need speaker list and POI only clarififation and soem people some times jumped the line

and over well

Mason: second those things and i will seem unoriggianla dn well was evyerone respetcful and nevery felt

uncomfortable and good bodyin that sense and pourly not really discsuiion impprtant seriosu issue of procdure

and onmibu phifasco and how package things togehter and look into procedure and they didnt and onmoibus

and fail and contoniues and a lto fo time in my oppoiinon wasted need corretc prodeucre nto reflecting student

body and point of informaitona dn omin bus more effecient

Tube: exepreiene with elections and ask asm speaker nect weeka dn stay unbias during election when you know

them

Mason: during election surpriringly difficult nd know people on either side and not too much of issue but to

remain unbias you need to take a step back and same amoutn of attention and know ersonal and wont connect


personally and refrain post on walls and social media and personal distance and important to run moothly and

did run part of elelctions teama nd my experiece i can reamin unbias in heated time

Vikyjakaur: difficult at time and evene if you dont support message and post on wall and CEO and unbias and

what do u do and delete this and being sitting here as part of student goveernentna dn reamin unbias i think we

are all really cpaable of doing that and i know someone i would think that great bpciture whats best of asus as a

whole and reamin neutral and such posisiton of power and authoirty and eveyrone here would be able to do that

and that i think soemhting i can do

Peterson: quessiton so someeon says degoriating in asembly what do and why

viayakakur: let them know not approopriate in respetcful amnner and raise P>O>P is whom directed and as

speaker yoru job to be moderate and identfy when approriate and tell them not appripaort thing to say and trust

in each other to say that and not on street and all know each other in possiitons and respetcfuly let know sad

soemthing improttiatio and all capbale of doing that

Mason: stop duscusision and say not parliamentatry lenaguage and ask person formally to take back what they

said and if not willing motion to have indidivual sanction or ejected and regardless of outcome and breif

statement whats ok to say and whats not ok and talk after wards to make sure feeling not hurt

Spekaer: this posoiton has huge learning pattern not in first and last assembly work wiht whta you have an

seeing me in posisiton this eyar what is somehting i did right or wrong of botha dn learn froma nd change for

next year

Mason: firstly your dressed realyl well, hoenstly i liked your use of rhetoiric clear and consisceise and convey

maturing and professionalism and not to people in assembly but to gallery as well. Improve i dont think im in

possition and only measured you against yourself

Viakaurk: we are both firing you up and honestly thing you are assertive and out fo line i liked how you didnt

wait and look and unsure and after speaker lea and moderate discusisona dn if unsure then discussion can fall

apart and your just point out things to be approved and bit of naturally shy persona dn learn from you in term

being assertive

Mason: please forgive what im wearing and not profesisonal attitude and what fbring to asembly

Johnson: qucick questions talk tot admin other day and how ridiclou procedure and takes us to 2am and scale 1-

10 and only number how redicilous is procedure that we folow ehr

mason 4

vilakay 6

Vilkaiay: once again thankf for nomination and im really excited and liek idea of being moderateor and vairety

of topics and my honour and pleasure to faciliate the discusisiona nd already told you about experiece thank you

and best of luck assembly is so much fun and hv great time


mason: asus means alot to me and I wasnt too involved until asus and now I‟m really involved. How jacketts

should look and to quesitons things in policy and i think i would liek to be speaekr and be a part of this and

qualitificaitona dn promise that faciliate good discusisona nd good time

Speaker: inviite bakc in momentarily 13 members

two candidte and with you for whoel year next eyar and make decision wisely and wh entrust in eutral menatltiy

and repsonbley with election protocol and raise hand

vijakmuar 6

mason 7

Speaker: thanks guys well i get to peace out and new speaker will take over and woere inovled great ride and

made important changes and apprricate being paticent and difficult job to learn right off bat and best of luck in

exams na summer and back in check up and thank you for cna dcongrats on mason for being the speaker of

assembly.

Speaker GONE new speaker

Speaker: so we are goign to mover thign around and start with

Motion 3 and ratify evan walla s deputy equity officer opening

Rochon-Terry: evan is pheonomal guy and soon learna dn wonerdergul orgiinal idea nd he is amazing passion

for equity and reach out to studetn and being invivled with queens and get to know knohim and wonderful job

and full trust in him and please radfity evan wall

Peterson anything to add didto

Speaker: call evan to front and ask him questions

Wall: i am first yr coned student and i ran for equity and deputy equity office rand im excited she got office

rnad she invovled in so many things and love to help her and queens and asus

McInnis: my quesitons from weshaym and what does equity mean to you

Wall: i told i didnt not resrach wonderful answer and equity being posistive and nice to her and best to not to

hurt anyone and i liek to think that lot omroe than being PC and being understadning to bring to asus and being

with queens and i have voice a dnuch of ideas {PC political correct) and

Fowler: i wanted to last night i went to equity event you had soem greta point and do a great job

Whittaker: what d you think challgending thing equity issue face this year

Wall: many issue and more aware of and i dont wan tto be chliche and dream of queens and this idea how

incedual queens is and main issues womens rights and terrible things over past year and womens right and liek


to address is forst years as a whoel and not having udnerstadn of what to expect and great resource to aid

incoming students and beenfirt queens as whoel and have inderstadning and get invoved and bet queens

expericens

Rochon_terry: how asembly as whoel can be more equitable and feel mroe cormfotable

Wall: keep space safe space but accepting and when people come in dont be within yourselves and

achlelwrgeee peoepl are there and respect poninon and eveyron has a voice.

Speaker: any more questions and evna leave the room and close the door

all in favour to raditfy all in favour unnaimously

congratulations

Motion 4 but was motion 10

anna fifer

Phifer: also business director for ASUS summer camps and speak of summer camp and apply for grant and

essential my job present budget to you and be approved by you. And base number from final numbers from last

year and only thing noticed that project 8,000$ less in registration. Notice that biggest change in registiraiton

because move to online and decrease intake by 3% and charge fee and we decided the general manager and nto

wise and deficiet to pay off and amount to increase and all numbers on final numbers from last year and

essentiall made it even out and non-profit any other money pay 4000$ deficiet from 2007 and increase burasirea

dn 50 kids go to camp for free and pint of interests to look at and from final numbers form last year and

questions of comments

Garica: i reviewed and met last weeka nd weve gone ove rnad al makes sense and look forwad to working with

her

Speaker: voting on motion and all in favour unnanimously, motion passed

Waslowki: then clap and other wise dont clap if not unnnanimous

Speaker: interesting situaitona nd i have walkhome interview in 15mins and but i didnt plan on that so elecect

deputy speaker anyways and take over for 15mins and any nominaiton and need one anyway from table

johnson fowler peterson decline

galloway johnson fowler decline

peterson galloway whittaker accept

peterson scott garcia decline

peterson rotman garica decline

Speaker: move to call to front Galloway, alrgith so give you 1 min to talk why you should be speaker and 1min

to answer quesiton


Galloway: i have been onassembly last tw years and insprived byt previous speaker and morgan and rob lee

from ams have been greta people to look up to and hear profesisonal they are and proper order and maintain

order and hours and hours and many meetingsa dn i think i have knowledge and how you are to proceed wiht

order and i wud do a good job to fill ina nd passion for asus and student goventmtn and got inovled in first

year.

Speaker: any questions

Garcia: what is something that rico did good and what could have improved on

Galloway: 20313 yr society vp last year sent emails on tiem and in by sunday night and he was scheudle an

stuff he does is amamzing and hence reasonstill her and great persont o look up to and amamzing suit and wear

this year. Negative, i actualyl cant think of anything expect for fact that one time hav bull fight on lenoard fieldd

and spkeicial for incioming first years and i dont know but other than amazing things and so happy he is

presiednet now and thank you for nomination

Speaker: any quesions ok galloway can you leave room to discuss

all in favour unnianiamously motion carried

Guest speaker from student almuni association

Rachela dn Conner from sutdent alummni assicationa dn promote events grad week ending with grad brash and

all from all years and tell friends and yeah here we go partnership from assicoaition. There are event right now

frist event happeneing monday april 4th

presented by film and media and digtial platforma dn desgin

profesisonal digital footprint and digital brand and society now online a lot tricka nd examplesa nd next evernt

tuesday april 5h and your gire dnow what ? You ahve a job and what to do to keep it and great sucess and that

will be on tuesday and enext evern ton thureday april 7th

and janet artssci 85 and leadersip coach and talk about

hwo to get inivoed and life by design personal GPS and your inivled in queens and inolved some many thing to

get inovled and volunter and after graduate and remain invlve din community and get balance involved in carrer

and tips and interactive session and dfinal event grad bash, and friday april 8 2-4om nfree food and carnival

food and popcorn and pretzels and cake and queens band to do oil thigh and prizes to be won over 3000 and

black berry bold nd two tickets for john orr award dinner and stay in fairmount royal york and gift ceritificates

and hoping fun event and any quesitons ?

Johnson: what kind of acitivities?

Rachel: sheet go in and booth and get 6 checked off and get food and visit toronto or pcutures of boohoo and

anywher aorund and once 6 you get ballot box and contact afterwards and drop in when you ahve time and

leave when you want

McInnis: about even only grad students?>/

Rachel: only graduateing year and other week open to al


Conner: been sitting ehr and i ahve apurpose that exiciting programming difficult to do reach gradtuating

students and great to get in same rooma dn sell merchandise and booth set up and picytures and year cresta nd

song on as well and year crest on cake and nice good bye an addition what mroe could you want and comsa and

blackberry bold and only touch as comsa

Rachel: facebook events and photos upload to grad bash evetn and imspltist way photo and videos

spekaer: any mroe quesitons thank you for comign asus assembly

thats it for guest speakers

Garcia: introduce myself and thank yo for coming and those hired and get radifyed and excieted to work with

you and recently transitioing a lot and shaowing johnson and transition him as well as senator and yeah so

meeting with head gael and camps and formal committee and commisonsers revie and introduce meeting to

engsoc and comsoc and facebook contact and meetings. That was transitiona dn summer there is one exce3utive

memebr stays and i will be staying and working plans and stuff to get done ver summer camps and assit dave

and any ideas and feel need to address to look forawad and strat plans done and email right away and assmebly

at any point and say hi. And i mentioning hiring commionser and deputy and chairs and committtee memebers

and each commiso and thank you for coming and ook forward ot workign with you guys

P.P.P assume duties and deputy

P.P.P Howald: need to leave assembly a well

Peterson: echo what roc said exicited to work with everyone and fantastic and ghiring some tiem to apply for

committe and asus core and ricoa n i interviw for formal conteneer this weekend and soon as stay in kingston ill

be in BC and have to go back. And in close touch and set bundget for next year and septmeber openeing budget

and receive summer update from july and aug and progress from summer and thank you

Commisisoner Reports

Whittaker: things i am lookign forard to doing and academic and teaching awards and i cant tell you but tacher

is awesome and fine tutoriing service and outreah and group study sessiona nd duke of edingbuough award and

communitya dn sevice worka nd monthly newsletter and get peoepl inovled and queens leadership conferecnea

dn ways to get mroe student egnagement and lowering cost and look out for next year and undersgrad review

and shot story and fiction every year and cool like serive piut out and a partnership with ournal dn people

invovlement and vitualize it and i feel like im missing something dsc asmbly coola nd meeting start of next

year and eveyonr know posisitons and finaincial acocuntabliy and bank with asus and finaicial acocuntable and

big news and hired dputy and kim

academic reps are from dsc as well

Spekaer: communtu out reach nto here

Waslowski: internal affairs mainly im ogint o say asus reps have questions and i figure out and meeting with

any questions and look forward to get to know eveyrone and eep safe and equityable and thats all

Marketing Jacobs: as you read not lot and next year a big year and lot in summer and committee up and runnign

by next weeka dn communicaiton in sept and for next eyar looking forwad old project snad expand core brand


and window prjectro and run every day and night and web blog and rebrand asus exteriror and student disocunt

card for asus and sponsership and business cards for studetns. Forget to report hire deputy nto here and jessica

wiseman full ocnfience and excited for n3ext year

Services Liu: i hired keneth hired and diecrtors and exchange buddies cochair and you and anyone you know

interesting in planning events with exchange and queens buddeis appiakcaltion due tomorrow and frosh week

sale and start a frosh week sale of dorm items strogae unite shoes racks and hangers and mugs and as well sell

queens fine arts student fine arts and more awareness and thats it

Officer Rochon-Terry: speaking of hirring and interaesitng inivoled and stilla ccepting applicaitons and this

year goal is to bring equity out on campus and thrgouh articel in journal and its slang and continues first

elcturere serises and more often and few time sin year and more movie nights and sd sex and the cutya dn fun

interactive events and easicly access and work with asm and outreach to residentce and interaested in resource

book and learn abotu equity and contacts in one place and without searching for a lot fo thigns and as avan said

film project should be fn and continue traditon equitable assembly

Society reports

2013 year society: galloway and Geyer so we dont ahve report because we just getting starting and old positions

and next eyar hope to do wonderinf event slike jamie has donea dn good ideas and expand and continue them

and rico done two yrs ago and working on them and ncie to be back and plan events and work with other year

societie and also wwelcome VP geyer tp assembly andy quesitons let us know

Business of the Senate

Johnson: i forgot i was enator and i was elected chair and ams assembly and senate happendn a couple weeks

ago and lot happena dn post of website and tab for senate and quick stuff not on agenda wollff and major issues

he talke dbaout rector referedum uni council does have authotiy to remve and call commtte and befor uni

council and year more before get togeher and dobt settle before that and what he did in austrilai outside out

north american most alimuni live there and he also introduce new provos and vp acadmeic allan harrison form

calagery and enrollemtn planning task force submit at next meeting and bidget still goig and not final report and

board of trustureeas meeting. Take over form john pierce and diversity and equity task force and update and

open forum and talk abotu task formce april 1st and 340 richardsona nd honourary degrees given out and very

important sentate baord a motion remove priciple welcome as a whole, the stuendt senate thoguht nto a good

idea and priciple address all frosh as awhole, and that was motioned to cancel for a year and then following year

reiniate and resase shwne planning and so whole year doesnt miss out and first time motion brought forward by

student 14-10 overturn welcome and extra task force to reasses and more feadbile for 2012 and all senate

reports online and asus website and queens sentate webide and nto until end of april nect meeting

Commmionsson Waslowksi

nnusiness of boar dof truste eand speak on long behalf and lto fo interesting things and importatn position and

some things interesting secretariat website and senate and how come togethe runi council

queensu.ca/secreat/trustee and follow up with own websit and use ti as catalst for converation and made more

aware of psooitona nd finaicniala nd building mater ans important mecheng building and other thing like clark

hall and needs elevator and considered assibiale and that need funding and push for and engsoc push for and

very important posisiton and dealt with and closing she is going to make things as many as possible and try and

subit reports for all of thema dn quesion 8zl1!queenu.ca


Comsa Allan: biomed communtiing and approve budget and i thats i have to talk about

FISCA: Fowler not rep but im here not to update and we have new council old councila dn lots of motiona dn

went on reallylon but fun

Business of AMS society

Coote: seconde year and thrid year sept and looking forward to get downt o work and discss issue sand student

life and so i dont know i dont have much prepared and look forward ot working

Jafri: english major and i am what i was reasonw hy joined to push forawwrd antioppsrssion in queensa dn need

to be addresseed

Rotman: second yr poli and econ medial and few ams assembly and i decided to run and here i am and good

year

Schokling: goign to be fun and that it

Scott: nto to add ot agenda to blurb and i am social issues commison this year and getting inivvoed with equity

issues and more invovled and never been involed before with asus

statementts by members

Johnson: sunday heart and stoke commite run and wlak athon register online and queens centre and facebook

events and i went last year and it was awesome and eveyrone wins a prize and 1st place is an ipod nano and st

place prize for rasie money is an ipod touch and facebook and come out sunday

O'Mahoney: let know jacket and arrival and jacket sorder not arrived yet and confusion and eng gt jacket sadn

looking for informaitona nd waiting and next week or two when it comes

Rochon-Terry: asmemthemi outreach cotton candy lower chalihe and reasrch and support for patience and cause

that effective by and lowr chaligh cotton candy

Galloway: let know that miss uni pagent happeneing now and coned running rep from queens uni and inovled

with kids and aspect like taht and give back to communitya dn needs support and on website and vote to win

and repesent queens in pagent and vote 5 times [er day facebook link MAGDA or miss uni canada pagent and

appricate support and mention to assembly

Waslowski: clarify period its for free to say apporriate events that you or club holding or anythign say and get

things people felt this ams more mis rep in past and statement not appriorate or suppor tfriend queens

repsentatiave, gernal support things relarve and everyone can know about and that is the point to biring

awareness

Speaker: statement by member? Seeing none, question period


Roedgereez: what time is your event tomorrow

Rochon-Terry: 11-3 clarfiy alsetermis under commnity outreach run by haliey this year

Waslowski: peterson or garica what is question period for ? Who cna i ask questions to ? How doe sthat work

Peterson: cna be used to asked ot inididvleal and open question to anyoena dn ask any table and gallery as well

quesiton ask it

Speaker: any other questions ? Seeing none. New business

Motion 8 Bond Dave

Bond: hi i was former head gale for 2011 and took part saw me and im jessica former operations chari and

congrat to get at the istable and important that you are here and this is importatn iseus idisusesdnad memebr of

asus i thank you for your time and acocuntableity and repsonbile for all kinds of committee and back to you

guys and make sure you do jobs and students beebfnit and this our budegt close form this last year and more

charming head gael will present his and perfect opportiniy to raise these and head gael doesnt attend these

usuall and encourage toa sk quesitons

this budget and open and summary and over well and look forward ot next year and first thing. Revenue tab

update and how worked htis year OC fees and plan the week it self and rasied 500$ and biger numebr gaels this

eyar 468 gaels and rasied 40,000$ and 2038 first eyar and online regiatarion and very new and adjustment stage

and fee 105$ per student and and 101$ from online and 105$ and pay pal takes money and we budgeted for

101$ from student and money rasied for shinearama 60,000$ important point to note budget in green and ½ was

htorugh summer and contact resgitertation higher than ancitiapte and 2407 was projected and additional 150

students and work with greater sum of money and student than actually attended and some decisions made and

did think more source of revenue that end of happening and critical for daves budget and just 2000 is spot on for

revenue general. Expenses, summery and most relevatn HGC human resources and first year and OC and admin

aspects and gael lunch and tshirt and handbook andstudent sinivoeda dn most relavent and mailing cost for

handbook and cheap this year and AOC paid a position and dave higher and the other things are relavent is road

trip 37,000$ and were right there in term of that and bottom coveralls and students paid and dont buget too

much online remaining coveralls not get bought and mroe scpeofic line ad end with socio cultural and main

events for o-week and fun and frosh dya and carnivala nd more or less on track looking for and no major

questions. ACS events and all events are free for any student to attend and first yr can still fo to events no

matter what and speakers and resources and one thing significantly high tams and projected 16000$ up to

18,000$ and purchased too much and tam liberal and have for many yearrs to come and over 200-300 excess

tams and use for years to come. And dont think it is going anywhere and main one and feel free for quesitons

and community relaitons and shinearamam and more or less budget for. Shinearemem tshirt and large purchase

and sales for selling and not real budget line and OPTS jesss is chair or that and funcitons eveyr eyar. Eveyhing

on trrack and vans and supplies and other lines of budget. Paint for vans in coverall paint order as well.

Communicaiton this year advertisements and website new and former or current robyn good job up in days over

the summer and wodnerful to do for us and roe or less on track for that and security interesting and last yer cut

down on stucons on speaker events, scale cost down and increase in mininum wage and we got it under and

treasure and computer software new and needed online registrationa dn egrabber and put into spread sheet and

see who has registere and multiple line of informaiton. Compensation Head gael gets paid to be there and main


conteact and work on week and someone can speak to david coulson and help over summer and work and

honourhirum and for hours put in and prrove and comuttie says no if you think. ORT the msot problematic

budget becuase subtotal 5300 6600 was actual and main cost was concert and ORT there are seperate unit and

respeonble for interfaculty thing and onyl we focus on arts and sci and concert from ORT and actual from ORT

and some credit we ar ein talks with them and sacha gudmunsssom and discussed main rason why hugh was

increase in enrollemtna dn price high factor have more student attend then we actually did, strive to get number

more accurate and also notice two lines at bottom queens centre and city park booking and room cost and mroe

this year and queens centre this eyar we trasnsjtiinoed into ther and additional costs moving there and keep in

mind and incoprtate in new budget . Misc fees and tidexo and vonlunteer aprpiacitona dn tainaing and office

photocopy and such and storage units and dont have anymroe and have been using mac brown and not

happeneing now you guys cna use poli musscle to keep that not in hands i dont really know and where extra

spukllies goes to. Last cateogories was burasier and importatn to us and overbudget and it was expensse willing

to take and rather partiiipaate and not horribley over and over all sucessful year and can be improved upon and

more than happy to field them and more to take questions and david coulsona nd sarah you can voice concerns

as well.

Galloway: tams regard price rose this year or more students or if prices keep rising and when theya re cheap and

budget and curisoty increase costs becuase more student or more expensive

Jess: increase in first year students and didnt want to come to trads ceremony and rasie and unfortuante we hav

emroe than enough and dave and sarah mroe into that the price will go up and look at this year and cotton price

has gone up and looka t this year. Always have extra

Bond: space is a concern but loose mac brown pressed for space

Garica: year society and iw as before we had 1000$ form kelsey and given you ran with profit 3000$ give some

money or pass down

Bond: kelsey head gael surplus her budget was so much mroe 11% accoridng to asus polocy you can only ahve

11% if exceed how do you give it back to first year stuent and benefit form the most and not close to that figure

interesting idea hesitant though cause nice to ahve resrev asus and previous oweek had to take a laon and not

surplus we have a small porition generate and take from and laon and put back in there was well and becuase

not oversty 11% keep with orentiationa dn extend events and apply to orientatton. Tlak to pres about it and not a

stadnard proceedure and first time to my understadning we are dealing with a lot of money and such a large

money nice to know our ahve a safety and calucatinon went wrong like this year.

Speaker: any more debate or questions by members, seeing none.

Bond: interesting starting journey and mien coming to end and head gale doenst get to come often and treat

when i do and thank you for great to see peopel getting invvoeld ad good eyar for budget and good news

charming next year are far more compenn than us and great year for 2015 and look forward to and alwasy

lvoely to be here.

Jess and get onovled with orentiaiton committee and hhave present in asus and how to get inovled and be

present and have fun and there for you to have a face as wella dn hve fun this eyar and thats it

P.P.P How do you feel ??


Speaker: voting all in favour unnamiously motion passed

Motion 9 coulson bond

Coulson: current asus head gael and thank robina nd jess and givena break downa nd what it was for thema dn

look for us this coming year. And get started with changes out budget look different from last year and main

reason and input costs associated with new costs and be as fincanaicall responbile and general tlaking about

budget and increase in expenses and planning for increase in frosh fee and go through our proposed budget and

where expense coming from and justify increase. Expenses HGC break downa nd budget i sen tout get budget

with notes there and read explain changes of numbers. What goes into the costs and terms of HGC expesne

same only thing change gael road trip and little mroe expensive this eyar increase in ticket fees to laurent in

montral 2.50$ into park and out night event change venue and more expenseive and we talk with night event

and really great and if spent over 1000$ we get check bakc so end of night we spend over pepsi forum and we

dont ahve to spend that 1000$ biggest change in propsed expense and remain the same and change a couple of

things and away form sponserhsipa dn general promotion and sponsership not as effective as inteneted to be.

That is that. Soci Cultural committe remained the same and number the same and reduced a bit to make sure

fiscally conservative and numbers staying same some higher and lower and diversity inaatives and part of

committe in past and not got tanguable and two new things and put together international meal for 1st day open

to all student and internal meal and hteme caf and wide diversity andgreat meal and wide variety and neat way

for first day and second thing queens pavillions station 4 throughout and different themes queens trad media and

atheltics and booths that frosh and groups informaiton on themem and ARC theme and informaton and video

from past. Money into there and increase in cost and expesnse and Academics quesiton about tams and over 380

extra tams and opt to get 2000 tams this year and numbers stay low and change from lats eyar and number 2400

and this year lower and 2256 lower and maybe lower becuase of Solous only recently given acceptances and

scale down and cover that and same steudnet partiicapte in oweek. Tams ordered price or cotton gone up by

30% over this year, prices gone up. Remained same. CARE committee lower expected shineday logistic into

shineday and same thing and increased for shine day and logiatic into thatre and little changes into events and

portfolios and got rid of media dn awarenes and docmmunity outreadch inniaditive and active role committee

plan and community outreach in community and start a new event sinhearmam bingo blist, good deeds in

community positive feedback. Operations committee same hting price of gas budget less becuase last year extra

day this year back to four and not use vechiclas as much everything remains the same car rentals and number

inculde any damages. In th past work a deal with eng similar event to frosh olympics and share water truck this

year do things differently and needed it for them alone and stop around both events and seperately and

conviencet and increase in opts expesneives, and increasee communticaton expenses and new changes two new

website two portii and buying webdomain this eyar and for 5 yrs and future yrs cna use that and shineararmam

website and improve sidewakl sale and people get inovled and website and general information for

shinearamrm and website important aspect to branch out and reasource and informaiton. Robin said stud cons

reduced took into consideration make sure when wages to increase. Security other than that reaseury t=bank

fees and software and last year online registration and a lot easier and input information and excel sheet and

otherwise head gale wuld have to do all that worl on excel and take most of time over summer so we invluced

software cost and nothing new form comentpatiion the same and subject to apprivial and ORT biggets change

and hardest budget line and cost increase and new htings and expenses and queens centre and cty park boooking

consdierationg and didnt budget for a large amount of student and back to normal room fees have gone upa nd

take into factor those fees. Lastly volunteer apprricaitona nd assus blling and food and water and make sure


provide for ocmmittee memeber and for QFA and think after 2rs need to provide those and have enought o do

so and remain the same and last final item and increase in frosh fee and make sure bruasier was enough and

remain assceiebae and increase burasier and gael buraisier and oc burrasier the same and make sur ethose who

fel they cannot particiapte they can and make sure little incrase in frosh fee doesnt hinder form participate and

inccur new costs and inflation increase to cotton and stuff like that and room feees. Na dincrease oweek fee by

10$, our gael fees smaller number than last year and consertave number 443 gael and 40 gales at 95$ and 20 at

50$ and dont want ot pariticapete in road trip may have dropped out maybe and final number frosh fees 2000

students and enrollemt is expected 2256 we acocunt for this amount then in order to cover cost and rasie fee to

104$ each sinstead of 101$ any questions

Speaker: open debate on motion, any quesions

Garcia: mailing costs

Coulson: mailing costs are going up becuase in past happen that auss faculty compenation for mailing and over

past year step down on what id coveredand this year no aspect. So we now have t inccur that costa dn 5800$ to

create handbook and mailing costs and didnt spend money because faulty could cover but this eyar take into

acocunt that and acocunt for mailing and createion of handbook and tlaks baout online and dont have ot pay for

the frosh handbook vaild point yet liek the idea tangiable copy to give to first ears and flip through and more

asseible and PDF screen through all 80pg and show to their parents and comfortabing to know part of ueen

sand decreaes size of handbook and 80pg now cut down to 60 we are trying and reduce printing and anythign

take out and oweek website put informaitona online and interests in contents that way rational behind our

numbers

Rochon-Terry: regards to diversity event and internaitonal meal and good idea and also aware that defineing

differnt cultures by foods and not to generalize people of ethnicity and how do you plan to address that

Coulson: good point we dont want the prupose is not to make generalizes and not looking raitonal and goal is to

fisrt year student and deal with wide varity of student and idea of aspect snad backgrounds at play and point

about not genralize and we are working with the chefs now and when create menu an whats goes in is cast as

setereoypical or genarlize mroe traditonal or overarching theme diverse backgrounds and cultures aviaiblae at

queens

Speaker: debate in genral

Waslowski: the website attention that previous leaders mainly comsa and website wrong faculties on them and

wodnering how would you link them and people going to one and the other

Coulson: they are creating centrailzes website oweek in genral and different faculty orentiaitiona dn if stuent

dont know which website to do to and go there and differetn faculty and website and other thing that info or

fynis newts and comsa and can find link to their website and ORT centralize website make sure people going to

right week

Speaker: seeing no debate,


Coulson: cost to ru week has gone up but increas ein fee and only wya to maintain quality expereicen and

worked budget to be repsonble nd working diferent factors this year and wonerful week and ahve a blast and a

warm welcome to faculty in general

Spekaer: voting motion 9, all in favour unnaniamously motion carried

Waslowski recess and thisrtsing and keep wirting please seconde dby garcia

speaker: all in favour 5 mins and back at 33 all in favour nunuanamiaously

P.P.P Fowler i have to go

P.P.P Scott be excused for test tomorrowo morning

Speaker: next on list is Motion 3

Motion 3 Whittaker and peterson

Whittaker: open and liek to say that katie is so calusifed and better job than mea dn serious and made the wrong

choice in commisosner becuase she is very qualifies and meeting already and great brain works going and

please raditfy her

Peterson: ditto and she is fantastic

Katie Conway: ok i am a 3rd

yr going toino and econon major and math minor and enthueastic on asus and gael

and rfrosh lieka g6 and i am enthrusaitic and what john and i are htinkging about doing next eyar and greta year

with deptuy and please

Johnson: onmi bus deputy raditificaitons motion

seconded jacobs

Speaker: then we are motion omni bus take motions and put them in all together and have to fatify deptuypy and

breiff statemnt and ask questions and pass all at the same time and voting for everyoena dn dont liek oen but al

other vote to get rid of all of them. And

voting all in favour of omni bus motion 3-7 all in favour unninamous

All deputies at the front

Emma Abramowicz: i am a 2nd

hist major and i am in asus this year through jcom and internal affair snad im

interaesting internal affaris and part of society function as it should and i am excite d to do that with jesse

Kelsey Belnkhorn: i am deput for communtiy outreach andlarge passion for community outreah and join all

committe and other ptpoibn and enuthsiama nd also fit the role well communtityin between chairs and

commisosner and i think cna improve

Katherine Mataya: i am hired as deputy for new innatnives and ne wpositiona dn im expecieted and do so much

more with community outreadh and global outreadch and global rogject and lot od ifeas to commisona dn


bigger and committies and 16 theya re doing great things an incrase awarenes and get outa nd increase

spondserhip and bigger than it is

Kennneth Kwong: serives and push for serives knows abotu us and make sure sutendt make sure of what

apviaivlbe to them and positive thsi year and excell this year

SpekaeR: open debate for all deptyies

P.O.O whittaker quesitons to all ?

SpekaeR: yes

P.O.! Waslsowksi: not as important was sperate and in genreal raditfy people and ask questions of eveyrone at

the same time

speaker: questions any quesions ?

Peterson: what do you feel in omportant role as posisiton in deputy

kenntth: suppor tof commisosna dn new invvative and servieces transtitiona dnmarketing is improtant

Emma: i think that most important go through consititonadn polcy up to date with ssembly and pretty bg

problem and jesse very interared and working through that

katie: support comminisosn john and deptyu in acadmeic orgnaize septartment student oucnil an awared focus

and new ninnvatives

Kelsey: communty outrach important cocchairs and get accross and be approachable and comfortable talking to

me and open lien fo comuntiicaiton

Katherine: increase awareness for ocmitte and new invivaiitie and think outseide the box and do better and keep

in cocntact with cochair snad commisisoner and commmunicaitona dn wareness in kingston queens and global

outreadch

Peterson: what do you think great innivaitive for next year

Katherine: great iniaitive would be some kind of transition among us and work togther and somehting really big

and increase awarenesa dn different commisisona nd ge tot friends and word of mouth do something

Kelsey: communiccitona dn conhevise unit and push with fellow deputies and build and learn off each other and

problems and different expericenes and sharing with those

Katie: john painting the outside wrong colour and i woudlnt be doing that i like idea deptuy work to support

commisosna dn keep asus core and red room good ocnditon and getting it out ther emore and through marketing

and great resources asus has


Emma: echo elsey and encourage communicaiton within deputy and aware what is going ona nd good asus

operate more cohensively

Kenny: inviiative promote tema cohension and host event and commlplients on different aspectsnad asus movie

therete and community oureach and brains together and sue resoucesa dn build team together and one way

ogoal all beenefit

Whittaker: duncan asked joke quesitons and serious insead of haivng hands one other thing ?

Kenny: like wolverine claws

Emma: i think wings would be sick and fly

Katie fins and i like swimming and beat phleps

Kelsey: ocpsutos technical with 8

Katherine: Kelesey like jelly fish more and seems fun and

Speaker: any other further debate ? Or questions:? Seeing none voting on this onmibus, we are voting motion 3-

7 Voting all in favour, unnanimous all motions passed.

Now we are goign

Motion 11

Jessica Stansfield: cochair for ueens goodtimes diner and server diner to low income on St.Paul church and

queen and montreal and part of community outreach and before ams club from communityoutreach to services.

We are differnt from charities within community outreach we focus on service primarily and focus on service

on community and not raising fund for commnuity. And fundraising with work profitable to seek grants and we

dont hold events and alot of what community outreach does and we are distinct and we are different three

cochairs in commmunity outreach and as of jan 2011 we added in tuesday night dinner and time committment

when up and operates year round and only winter holidays close and depends on given week and biggest time

committment and minimum 10hr a week and keep to be represent whole time open and meeting and

correspondent and ams and partenership organization and move from community outreach because so different

to services to think that similar to service and asus movie threates as do we and instead of few times a year we

have events every week.

Holly Daluson: current cochair and exec and volunteer and really great orgnaizaiotn and this is how our

operation has run since our conception and changes nebenenit in long run

Jessice: benefit the whole and patrons that attend

Speeaker: open to debate to the floor and say anything raise your plackard

Waslowski: ask what the involved partying think listening this and anyone intereste how affect them


Peterson: ammendment and oppose dpossivble drectior point a, dertermine a vision and direct and ammend that

deterimien direction and in CONJUNCTION with vp and ammend roncible ot director section C preparea dn

main fiscal budget, amend commintie incorperate into asus budget,

Jessice: we need to esnuse debit card and reasson was GTD keep acocunt and budget per meal to week and

250$ per week and in past limit that chair that 250 per week and couldnt be held by anyone and why external

account was allowed and chair didnt have to be in between and held by anyone

Peterson: follow up on that, and look into that and how that work right now and look into that

O'Mahoney: i spent a year working and before that deptuy outreach commisonser and does amazing work and

expressed different from outreach couple of point and educate on back ground and serives commison and

smaller point policy right now hiring policy outgoing director consulted and incoming director and from and

policy not relevant and incoming director it can provide issues and generally try to avoid and something policy

issue and other serviec different type of role and comittee would play than outreach and other director and

1500$ natue of work done is different and this past year and robyn and myself uniform honourarium and that

another thing to look at and continue and smaller thigs. And larger scale my problem at the moment is timing

and past 1.5 yrs and involved and never brought to the table but i would more comfortbale a month ago or next

school year and new chairs just hired and new council and pose some difficulty in possing happening possible

and changes need to me made and policy job decisiption and dont have problem with motion it is more than

possible to handle and my problem is with timinig and how being impleneted and commiosn of committee and

different set so that committe and GTD is huge committee and so different and that something else consider a

big deal and so few voting memebr and should be looked at critically with more people

Lui: GTD lookiing at it was a community outreach from my understanding within kingston service is amt and

jackets a revenue generator and services to queens student and gain money and I think of Good times diner and

more charity work and imaginus or red room serivec to queens student and ask more why your felt service or as

well

Jessice Standfield: no revenue and grant money and nevery ever make a profit and gtd point out that atm and

jackets commiosnsr provide service to queens communty its a misonception that not available ot queens

community but queens student do live within Kinston and do have queens student eat at the diner tot he

cimmuntiy and to majority of queens tudent but providing a serviece and that sense gdg doestn compeltet meshs

but it also equally dsitinct form community outreahch and more so and we are the 16 committee and news and

adopted to sake for funding at present we are ver fundrasied and so this point for asus its doesnt fit in anytwher

andtrying to find a place sometwhere

POI Sadiq: 2nd

news committee

Standfield: look at heart at whats ging on and provide serive and provide serive sand community and to

kingstona dn to queens and never make profit and i think tis a serives and does fit better with serviece

McInnis: basically role throughout this was primary mediator y with GTD and asus and main prioirty to get thes

people need food and provide serivece and been a year and i wasnt able to provide the good times diner and


homogenous and aware for cause and raise money for cause and just chairs not come and society doesnt get

funrasie and if good times diner collpaose go with food they depend ona dn form my persepctive sit downa dn

tel me whta you do and how can i helpa nd no way i could inderstadn and huge time committiemtn ad fromt hta

perepctive move and see how that fits but we need to try urgent becuase under community outreach relationship

could not be as developed why move? Why ever in community outreach

O'Mahoney: points tomake that serivece to queens and kingston community and several commuinty and various

other ocmmutties do other work and simiolair but not the same and i forget

Stansifel: haliey said it is urgent and within this assembly and timeline need to be dealth with now cause we are

open all year aorund and admin aspects its much better if now and urgency we tlak abotu and wont have a break

because oging on

Garcia: changing of the topic and actual emmbership and changes havent discussed and why directory and two

logtics and indstead three cochairs

stasnsifrled: was club sarah ran for 6 yrs and one tow was asus as cochair and last year i was th only cochair

and i was too ig of a role and then added two more and not to say more work than other and first half i was

runnigna lot and then learing and being trained and nect year director train logicitis chairs and then be ready for

next year. Difference not that we could do thee coc hairs but usually 1 leadering role and build on skills and

director role buildign a graduate sysytem and where you volunteet and learn ropes and up to logicstic and

graduated process trained along the wya

O'Mahoney: diecroty role suggetsion make policy dreft cear and director mpore frm exepreicen ve directorya dn

policy and intentjon and specify dirctory hire senior memebr based on past experience and different form asus

posisiton and no experience necessary society and effective transition needed and cluase isnt there that they

need experience and other point and urgency i gues in genral good times diner operating for a quite a while and

why at this point and yes over summer but hy not possible operate and chairs transition and sucess and why this

point at this time of the year

Stainsifel/: i know asus anyone can step into any role and our transition takes much longer and transition

throughout the year and last summer and then chair and offically transt

itionf should tkae two month we need longer transtiion period and we could hir anyone to be chair of committee

and earliest take over would be late into fall and nature to work and different things there arr to learna dn you

cna learn and manual and make mistakes and operate kitchen and food this senerio you could position people

and transition needs ot be much longer in this case.

Like i said before i was cochair sarah was chair for 6 yrs and issues with transition never occured and any other

chairs and transiiton as it went and when i was volunteer and then chair and last year i was there throghout and

hasnt been a transition before and before alwyas had a year experiecena dn as of right now the hired cochairs

dont have the experience t run the soup kitchen i dont feel comfortbale the experience isnt there and are not in

kingston and wont be here for the summer and 40 hrs a week they is not that opportunity and transition process

not possible between march and april.

O'Mahoney: have you considered instead making chair mandaite to transition to fall and we hire chair now and

last now until sept and instead whoel year and maybe just summer and conider and my concern posisiton that


repuries experiecne and suffer ewihtout experiecen but general concern behind motion. And i think close door

for people and not in this case but precent that some posoiton require exereicena dn general concept to consider

and different from any poositon in society but i guess my promary concern and in general and serviece and

more time to solidify and has been done wucily and i dont know how effect committe and idmdmeately and not

anough time and respect forward and move and adds a big part to a different commision

Speaker: any other questions or debate on this motion?

Laing: so one thing i am concerned about seen as a psooton thate requires experience and run 850,000 and iw as

transition within 2 months and should not be require experienc that is pride outselve on and at present how are

you going to hirign take place and how transiton new director if doesnt ahve experiecn and not possuble and

pride ourselve on is possible

Stansfield: i think that given time period that exist and end of marhc and april and directory through summer

and ready to give 40hr and i will be here and make sure ocmmittee succeed and i feel that read description and

good times diner and no way refeletc what it does and only thursdya night diner and rigne deay shelter and

admin error some way and policy doesnt reflect what we do and way committe reflected and advertised and not

accurately reperesnt the time committiemtn eeded and not honourhuim more people realize bog ocmmititment

ad districiton as director peopel will take mroe serious and not just chair and commion with 16 committie and

need distringishuon applicaitis need time necessary to transition.

Emma: i think it simportant that keep in mind different organizaiton and im not if saying we pride ourself in

positionopen to good neough reasons that trasnition into two montha nd look into positiona nd factor to bring up

and there are rgnaiziaotn that would not just hire from general public and head gale you would just hire anyone

and something we need to see gdg as somethign different

Liu: robyn said and did mention that director position and trasntitionadn long term goals and what it i hire

director and my sucessor and no one would be inivled and what would happene to director and what would

happen the whoel meaning

Standfield: when we brought forth motion and policy and haliry and debated ams taken away from asus and

want the insititonal structure and security someone promote committee and rehired for and necer guarnetee for

the furture that someon for future and has been invilved before you incrase yoru changes and stay involved.

And every exec and has reapplied and almst all volunter are interested in excec and chair and part of role and

director to build up role and recuitt whiel there and part of job and ensure transiiton will take place

Laing: in terms of quesiton how ensure transition ahppend and isnt experienced and director opsisiton apporitiat

with time committee and diredtoy a lot of responsiblity and understadn taransition going to happen that not

expereicne could happen ? What shold be pres reuqity an looke dupon favourable but itsnt reerquitste for it

Stansfield: commionser or exec amount of time and clause within the hours it tkae 40hrs and throughout the

summer and like i said in case that someoen with no expericen hired up to director and that applciant sucessful

hired and be there every tiesdya nd thursdya nd dinenr and meeting and every contact and patron and a lot of

time. It is possible but i think whoever is hired be prepared for a lengthly transition and miss class and dant go

to work and part different and right you have been transitin and paid posisition and job and this is volunteer role


and i dont know if its fair to put burdner tthat much time and ask incoming time to learn ropes in such a small

time period

Johnson: motion to call to question seconded Galloway

Waslowski: eveyrhting stops and vote and then dpeending we go and dpeneding

Johnson: stop debate and vote

Speaker: 2 opposed and 9 in favour

POI O'Mahoney: head gael and at possible and shold be corridainate and said that discention of committe and

general public can apply for it

Waslowki: seeing what happened and see if they are allowed to challenge taht

POI Laing: motion to reconsider

Recess for one mins

Speaker: get started now and everyone do I hve your attention looked through policy and cant find motion to

recosider and makre speaker ruling and three votes agianst its overturn then voting and my ruler is cap speakers

list and being with jacobs and few speakers later 4 any oppoed to ruling

Jacobs: motion to amend to be resoibkel to transition during esecond ssemste and director not aviialbel logisitic

will trnaisiton incoming director and logistic chair

POI Peterson: that would be ammendntin to respobiletity to directors and amendment to add and section Q

Jacobs: new cochairs and following summer and nto wvilable ...

Stansifeil: friendly amendment. Clarififaciton of assembly and trnsition the 40 hrs and transition and a week and

new directors in and where are you geting and only running twwice a week.

Numebr i made up and nto amrhc first and ovlunteerd for a full yr befor eand year or cvolunteering as trnsitiona

dn when i was chair and only a year and no cochair i would sya that she was volunteer qualifty od food and

service dropped and food wasnt cooked at time and old memebr came back and not doing thigns right and

werent going as they wer oging and 40 hrs imaignie to trnsition what i think and serivec only 10hrs a week

however i think tis impiortant addiitnal 10-20 hrs and this si where erythign belongds and this is how we do

inventory and who we dela with and clean cupobaor and where things are and fincnail files and excell sheets

and partnership organizaitons and 40hrs take to transition external and has not have the experiecne in past

because i had a whoel year and co charo now holly has exec as well.

Spekaer: dont ahve quorum and the memebr shere passed it and it cant be


Holly: volunteer for a year and exec for a year and almsot randisitona nd i cant fairly becuase over extensed

peieriod of time and continuour trnisiton time that i cant adquiate express this

Laing: follow up and at present not director who transiiton new directory?

Stainfield: we will and i am gradutaing and anyone else apply and i would be here to transitionand help them

throughout the summer and hilly in the summer as well

O'Mahoney: in general wondering if you have already adresse this then why different between director and

chair now ? Why is it differnt and why cant they be transition effectively and preiously tlake dbaout

committment required and mentions large committeement in general different trsntiison experiecne aand i wasnt

extensively and i guess say that part of role that take on and eccpt that long weeka nd 10-40hrs and you take on

committmemetbn and felt valid point and required to time and true than other community but natuer posiiton in

general require a lot more time thean you expet and primiaryily directory vs. Chair how do you feel about

policy does it belng anywhere in policy

Stasnsifey: why directo4ry we did touch on this directory advertised as time consumign position and accpt as

chair and 6-20hrs what it turns out to be and i was hired to cochair but it was taking up too much time and she

quite and not double greater and then run risk of people running t bakc out and commit to directory oisition

aware of what getting into and knowenlying saying i am aware fo time and not surprise and 10 hrs an i though i

wud be studying and important yes holly and i will be here and as chairs of committee and end of april expect t

be here and going above and beyond and then keep doing yoru job and unfair assumption they can stay over the

summer.

Lui: steps regarding hours and various commiosner and good times diner and i love it 100% however the way

your put it volunteer position and unexpected tansitiona dnmore worka dn we are required and i think its unfair

and i didnt know it was paid and i thought passionate

Stainsfiel: I in no way made that and surprise 40ghrs aof work and interfeere with job and not lessen work at all

POI Laing: all our posiitons as volunteer as well

Lui: concerned with transitiona nd workload and throw out there if we have three chairs and good times dine

has a biogger work load and continue to ahve three chairs and fourth chair soley for transition and knowledge

and transition and unexpected problems and internal position and april to sept and still ahve three chairs and

fiull year and one person only summer . Wasnt someone who could apply that posisoton moved and directory

position and no one else applies and there wasnt a person without epxeriecen and you had experiecn to be

committee memeber and thats a problema dn not inivoeld and why transjtion if already in ovled

Stansifle: issue brought forth chairs hired only 1 or 3 has been a committee memeber and cnat transition on

exhcnage isnt possible. No one who has experiecn and only fourth yr and no trnsition poliy at all and head gael

should be hired form within if possible and clause if that is not pissible and not limitimng factory and

eccomdation and excpetion can be made i think it is realyl run throughout the summer and transition trhough the

summer would be hard and holly was luck ed ou here during summer cant guarteen and sgn on sign in kingston


in summer and not coming abck for next year and not wantting to comuntie chairing and i personal dont think i

cant see that position working out

Liu: bets interates in committee

Stainfield: very passionate very caring same role as chair and would be hodlign that position

Speaker: speaking list capped and over and all in favour motion 11, with amendments to the director a) to

determine the vision and objectives of the asus good times diner in conjuction with the services commissioner

and the vice-president. b) to prepare and maintain a fiscally responsible yearly budget with the vice-president

and services commissioner and to ensure the committees fiances are incorporating into auss fincanial structure.

And amendent q) to be responsible for the transitioning of the new directorys and co-chairs during second

semester and for the following summer. In the event that the directory is nto available a logistics chair will

transition the incoming directory and logistics chair. all in favour we do not have quoncom we cant make

binding changes and all in favour 5 opposed 1 obstain 3

Ok so motion passed but we cant do anything binding. No discussion period and speaker last word and wnt to

go home and please take a moment and just know that this sis weet coicil for next year thank you for radifty for

spekaer and if i havent said hello introduce your self and motion to adjude

Garcia: thank you for coming out and as tradition and go to qp and drinks are on doug and outcoming to buy

drinks

Speaker: motion to ajudre peterson second by Liu motion carried

arts & science undergraduate society assembly · 22.09.2011 · thursday, september 22, 2011....

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