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ILLINOIS CAMPAIGN DISCLOSURE REQUIREMENTS As of 9/30/2011

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Page 1: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

ILLINOIS CAMPAIGN DISCLOSURE

REQUIREMENTSAs of 9/30/2011

Page 2: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From

All IEA Members Governed by Committee Composed of IEA

Leaders Purposes

◦ Elect Pro-Education State Candidates◦ Help Locals With Political Activity

WHAT IS IPACE?

Page 3: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Grassroots Political Activist Program Educational Resources Support from Lobbyists IPACE Rebate Funds

ASSISTANCE TO LOCALS

Page 4: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Level I Rebate: $4.00 Per Contributing Member

Level II Rebate: $10.00 Per Contributing Member

Level III Rebate: Additional Funds as Justified by Written Request to IPACE

Levels I and II May be Requested Annually

IPACE REBATE PROGRAM

Page 5: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Level I: Written Request to IEA Government Relations

Level II: Written Request with Explanation of Special Circumstances

Level III: Written Request With Detailed Budget

ACCESS TO FUNDS

Page 6: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Deposit Funds in a Separate Bank Account

Use Funds Only for LOCAL Political Purposes◦ Elect Local Political Candidates (Your Area, NOT

State-Level, e.g. School Board)◦ Pass Local Ballot Initiatives (e.g. School

Referendum)◦ Educate Your Members◦ Activate Your Members

Comply With State Disclosure Requirements

YOUR COMMITMENT WHEN YOU REQUEST IPACE FUNDS

Page 7: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Until You Meet the Criteria for Registration, NONE OF THE OTHER REQUIREMENTS APPLY

Criteria: Spend More Than $3,000 in ANY Consecutive 12-Month Period for Any of The Following…….

REGISTRATION CRITERIA

Page 8: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Support or Oppose:◦ Candidates for Public Office◦ Question of Public Policy on Ballot

DIRECT CONTRIBUTIONS

Page 9: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Broadcast, Cable or Satellite Communication or Advertising

Appeals for Vote For/Against a Candidate, Political Party, or Public Policy Question

Made Within:◦ 60 Days Before General Election◦ 30 Days Before Primary Election

Does Not Apply to Exclusive Communication To Members

ELECTIONEERING COMMUNICATION

Page 10: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Payments Not Coordinated With a Candidate or PAC:◦ Electioneering Communications◦ Advocating For/Against a Candidate

INDEPENDENT EXPENDITURES

Page 11: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Political Education for Members “Meet the Candidates” Events Subs for Lobby Day

OTHER PAYMENTS DON’T “COUNT”

Page 12: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Cash Loans Anything Else of Value (In-Kind

Contributions)

WHAT IS A “CONTRIBUTION”?

Page 13: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Keep Current Records of Expenditures◦ Date◦ Amount◦ Type (Do They “Count”)?

Maintain Current 12-Month Total of Expenses That “Count”

HOW DO WE KNOW IF WE MEET THE $3,000 THRESHOLD?

Page 14: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Once You Meet the Criteria for Registration, These Requirements Apply:

One-Time Registration (D-1) Quarterly Reporting (D-2) Receipt of Individual Contributions $1,000

or More (A-1) “Independent Expenditures” $1,000 or More

(B-1)

DISCLOSURE REQUIREMENTS

Page 15: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Electronic Filing of Reports Reports to Recipients of In-Kind

Contributions Disclosure in Political Communications Fundraising Solicitation Disclosure Raffles

OTHER REQUIREMENTS

Page 16: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Illinois State Board of Elections◦ Springfield◦ Chicago

No Longer any Filing Requirement with County Clerks

WHO ADMINISTERS THE DISCLOSURE REPORTING SYSTEM?

Page 17: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

The Board is Happy to Help with Questions Before the Fact

After the Fact, There are Statutory Penalties for not Following the Rules

The Board has become More Thorough and Aggressive in Enforcement

ENFORCEMENT

Page 18: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

EXAMPLE 1

Page 19: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

EXAMPLE 2

Page 20: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Pretty Much Everything You File is Available to the World Online on the ISBE Website

You Can Use the System to Monitor Other PACs’ Activity

This Presentation Only Covers the Basic Requirements Currently in Place, so…

Read the Disclosure Guide and Monitor the ISBE Website Regularly for Updates

PLEASE NOTE

Page 21: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

D-1 Must be Filed Within 10 Business Days 2 Business Days if Within 30 Days of Next

Election Must File Amended D-1 to Report Any

Subsequent Changes to Information Within 10 Days

OK, WE HAVE TO REGISTER…

Page 22: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

D-1 (TOP)

Page 23: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

DATE COMMITTEE CREATED: Date the $3,000 Threshold is Reached

FUNDS ON HAND WHEN COMMITTEE CREATED: If not $3,000 or Less, Will Need Explanation

NEW COMMITTEE OR AMENDMENT DESIGNATION (You Are a PAC)

WHAT INFO MUST BE REPORTED?

Page 24: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

AREA OF ACTIVITY: Counties You Operate In PARTY AFFILIATION: None SPONSORING ENTITY: N/A PURPOSE: “Support Pro-Education

Candidates and Issues” CANDIDATES SUPPORTED: N/A

INFO TO REPORT (Cont’d)

Page 25: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

OFFICERS: Name/Address of Chairman and Treasurer

CUSTODIAN OF BOOKS (If Other than Treasurer)

FINANCIAL INSTITUTIONS: All Banks Used DISPOSITION OF RESIDUAL FUNDS: Transfer

to IPACE

INFO TO REPORT (Cont’d)

Page 26: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Due on the 15th of the Month Following the End of the Quarter (March/June/September/December)

All Contributions and Expenditures That Exceed $150 Cumulatively for the Quarter Must be Itemized

Other Transactions are “Nonitemized” DON’T FORGET TO FILE!

QUARTERLY REPORTS (D-2)

Page 27: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

D-2

Page 28: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

D-2 (TOP)

Page 29: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Individual Contributions Transfers from Other PACs Loans In-Kind Contributions Other

Section A: RECEIPTS

Page 30: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

D-2 SECTION A

Page 31: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Transfers to Other PACs Loans Expenditures Independent Expenditures

SECTION B: EXPENDITURES

Page 32: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

D-2 SECTION B-C-D

Page 33: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Listing of Loans Payable◦ Original Amount◦ Cumulative Payments◦ Balance at end of Quarter

SECTION C: DEBTS

Page 34: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Cash at Beginning of Quarter + Receipts (Section A) - Expenditures (Section B) = Cash at End of Quarter

Investments

SECTION D: CASH BALANCE

Page 35: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Must File When Receiving Single Contributions of $1,000 or More

Loans, Cash, In-Kind File Within 5 Business Days of Receipt 2 Business Days in 30 Days Prior to Election Postmark Doesn’t Count: Date Actually

Received by Board

CONTRIBUTIONS OF $1,000 OR MORE (SCHEDULE A-1)

Page 36: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

You do not Have to File an A-1 for Receipts from IPACE of $1,000 or More, IF

You Itemize the Receipt in Section A of the D-2 and Indicate “Rebate of Individual Contributions”

SCHEDULE A-1/IPACE REBATES

Page 37: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

A-1

Page 38: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Payments Not Coordinated With a Candidate or PAC:◦ Electioneering Communications◦ Advocating For/Against a Candidate

Expenditures of $1,000 or More in the 30 Days Before an Election: Must File B-1

Must File Within 5 Business Days Must File Electronically

INDEPENDENT EXPENDITURES (SCHEDULE B-1)

Page 39: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

B-1

Page 40: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

If You Have…◦ Cash on Hand of $10,000 or More, or◦ Receipts of $10,000 or More in a Quarter, or◦ Expenditures of $10,000 or More in a Quarter…

Then You Have to File Reports Electronically Forever

Exception: Amended D-1’s

ELECTRONIC FILING

Page 41: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Security/Transition Issues◦ Hardware◦ Software◦ Passwords

CONSIDER USING ISBE SOFTWARE (IDIS)

ELECTRONIC FILING

Page 42: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Anything of Value Contributed to a Candidate or PAC (See Disclosure Guide for Limited Exceptions)

Must Report on D-2 Also Must Report to Recipient (NOT to ISBE)

Within 5 Business Days

IN-KIND CONTRIBUTION REPORTS TO RECIPIENTS

Page 43: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Name/Address of Contributor Vendor Paid (If Applicable) Description and Market Value Date of Expenditure Use “In Kind Contribution Notification” Form Do NOT Send to ISBE

REPORT TO RECIPIENT

Page 44: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

IN-KIND CONTRIBUTIONS

Page 45: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

If You Expend Funds for Communications Directed at Voters and Mention the Name of a Candidate…

Must Clearly Identify the PAC as Having Paid for It

DISCLOSURE ON POLITICAL COMMUNICATIONS

Page 46: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

Applicable Only if You Solicit Funds for your PAC in Addition to the Annual $20

Solicitation Must Include a Canned Notice (See Guide to Campaign Disclosure)

FUNDRAISING SOLICITATION DISCLOSURE

Page 47: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

PACs Need a Raffle License from the State in Order to Conduct a Raffle

No Charge for License For Each Raffle, a Separate “Raffle Report”

Must be Completed and Filed With the Next D-2 Report

Raffles Not Recommended Unless You Comply with the Above

RAFFLES

Page 48: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

RAFFLE REPORT

Page 49: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

YOUR BEST FRIEND IS…

Page 50: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

TOOLS WITHIN THE WEBSITE

Page 51: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

ONE-STOP SHOPPING

Page 52: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

TOPICAL PUBLICATIONS

Page 53: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

TOPICAL PUBLICATIONS

Page 54: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

TOPICAL PUBLICATIONS

Page 55: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

TOPICAL PUBLICATIONS

Page 56: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

TOPICAL PUBLICATIONS

Page 57: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

TOPICAL PUBLICATIONS

Page 58: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

TOPICAL PUBLICATIONS

Page 59: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

REFERENCE

Page 60: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

REFERENCE

Page 61: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

“THE LAW”

Page 62: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

CALENDAR

Page 63: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

IPACE ON THE WEB

Page 64: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

IPACE ON THE WEB

Page 65: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

IPACE ON THE WEB

Page 66: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

OTHER RELATED INFO

Page 67: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

IEA Website

CLICK “RESOURCES

”

67

Page 68: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

IEA Website

CLICK “FINANCIAL

PROCEDURES”

68

Page 69: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

IEA Website

CLICK here for the handbooks

CLICK here for workshops &

webinars 69

Page 70: As of 9/30/2011. IEA Political Action Committee (PAC) Funded By $20 Annual Contributions From All IEA Members Governed by Committee Composed of

KNOW WHAT TO DO WITH IPACE FUNDS◦ SEGREGATE◦ ACCEPTABLE USES

KNOW THE DISCLOSURE RULES◦ DO YOU HAVE TO FILE?◦ IF SO, STAY UP TO DATE ON THE RULES

KEEP GOOD RECORDS

CONCLUDING THOUGHTS


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