asap roadmap

ClearPath SAP

www.clearpathsap.com

877.960.CLEAR

Fred AsherManaging Partner

ClearPath SAP

ASAP Implementation Roadmap

ClearPath SAP


877.960.CLEAR

Introduction

ASAP Roadmap by phase

Navigation in ASAP Roadmap

©Copyright, ClearPathSAP, 2009 www.clearpathsap.com 877.960.CLEAR ClearPath SAP

AcceleratedSAP Methodology

Description

http://service.sap.com/asap

AcceleratedSAP methodology is proven, repeatable and successful

approach to implement SAP solutions across industries and customer

environments.

AcceleratedSAP provides content, tools and expertise from thousands of

successful implementations.

More info


AcceleratedSAP - proven methodology

Aligns customer’s business

requirements to SAP solutions

SAP Solution Composer

Offers AcceleratedSAP

roadmap composed to fit

specific project needs

SAP Roadmaps

Facilitates efficient solution

design, documentation,

configuration, testing and

operations

SAP Solution Manager

AcceleratedSAP toolset

AcceleratedSAP methodology

� Provides proven, comprehensive, repeatable and rich implementation methodology to streamline projects

� PMI aligned framework with templates and tools for performing effective project management

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Introduction




ASAP Structure

The individual phases of the ASAP Implementation

Roadmap are:

Each phase has a set of deliverables that are produced during the duration of the phase and serve

as the input to follow-up phases. Each deliverable provides list of Outputs it consist of and Methods

that are used to produce the deliverable.


AcceleratedSAP Implementation Methodology

Phase 1: Project Preparation

During this phase the project is formally initiated and initial planning completed for the SAP solution implementation project.

Phase 2: Business Blueprint

The purpose of this phase is to gather business requirements and achieve a common understanding of how the company intends to run SAP to support their business. The result is the Business Blueprint, a detailed documentation of the results gathered during requirements workshops.

Phase 3: Realization

The purpose of this phase is to build & test the solution that meets the business requirements defined in the Business Blueprint. The system configuration is delivered in two deliverable groups: Baseline (core scope); and Final configuration (remaining scope). This is then followed by Integration Testing.

Phase 4: Final Preparation

The purpose of this phase is to complete the final preparation (including performance testing, end user training, system management and cutover activities) and gain authorization to cut over to new solution. The Final Preparation phase also serves to resolve all critical open issues. On successful completion of this phase, the business is ready to run with the new SAP based solution.

Phase 5: Go Live & Support

The purpose of this phase is to complete solution confirmation of the live productive solution and close the project with the business successfully running the new solution.


Merged Implementation Roadmap

Activity based Impl. Roadmap

Deliverable Based Impl. Roadmap

ASAP Implementation Roadmap


ASAP Implementation at the glance

4321 5

Solution

Information

&

Support

Solution

Information

&

Support

SAP Solution Manager

• Enterprise Structure

• Master Data

• Business Process Configuration

• Developments

• Authorizations

• Portal

(Content, Structure, UI)

Solution

RequirementsSolution Build

Project

Closeout

Report

Project

Closeout

Report

Business

BlueprintDocuments

Business

BlueprintDocuments

Project

Charter

Project

Plan

Mgmt.

Plans

Project

Team

Org

Standards

& Procedures

TechnicalRequirements

& Design

Deliver

End User

Training

Deliver

End User

Training

Cut Over

Plan

Technical

Operations

Manual

Performance

&

Infrastructure

Tests

Performance

&

Infrastructure

Tests

Test Plans(Unit, Scenario,

& Integration

Tests)

Test

Execution

Test Plans(Unit, Scenario,

& Integration

Tests)

Test

Execution

Learning

Maps

BPP

Config.

Plan

Development

Specs

End User

Training

Materials

Project

Preparation

Business

BlueprintRealization

Final

Preparation

Go Live

& Support


Project Preparation

The purpose of this phase is to initiate the project and complete initial planning and preparation for

the SAP solution implementation project. Although each SAP project has its own unique objectives,

scope, and priorities; the tasks in Phase 1 help identify and plan the primary focus areas that need to

be considered.


Business Blueprint

The purpose of this phase is to gather business requirements and achieve a common understanding

of how the company intends to run SAP to support their business. The result is the Business

Blueprint, a detailed documentation of the results gathered during requirements workshops.


Realization

The purpose of this phase is to implement business and process requirements based on the

Business Blueprint. The goal is to have a solution built and integration tested, with end user

training & documentation material prepared, and the production environment designed & setup.

In addition, the project team gains relevant knowledge transfer.


Final Preparation

The purpose of this phase is to complete the final preparation (including performance testing, end

user training, system management and cutover activities) and gain authorization to cut over to new

solution/go live. The Final Preparation phase also serves to resolve all critical open issues. On

successful completion of this phase, the business is ready to run with the new SAP based solution.


Go Live and Support

The purpose of this phase is to complete solution confirmation of the live productive solution and

close the project with the business successfully running the new solution.

ClearPath SAP


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Introduction



Using ASAP Roadmap in project environment


Easy navigation in the ASAP Roadmap

A. Logical Structure of information

� Deliverables grouping

� Methods and Outputs listed under the respective deliverable

� Accelerators and samples attached to the structure

B. Roadmap Views

� Complete View

� Methods View

� Output View

C. Roadmap Content Attributes

� Flavor

� Subject Areas

� Project Roles


Roadmap Add Value to the Implementation

What to do, and

when to do it

Why and how you should do

it and how to do it

Accelerators

Who does it

When used properly, a roadmap will provide guidance on the following:

Subject Areas


Roadmap Logical Structure

Deliverable

Outputs

Methods

Deliverable

Outputs

Methods

Deliverable

Outputs

Methods

Deliverable Group – logical grouping of

related deliverables


Roadmap Views – display what you need

� Showing only relevant areas of the roadmap

� Fast switching between the views

� Cross References between the views

Complete View

Methods View

Output View


References enable navigation between views

References point from Tasks or Activities (where tasks are not

available) to the relevant Outputs that are being produced (or

contributed to) by the performed task or activity.

Methods Outputs


Example of using references

Navigate from Methods View to

related Outputs without switching

view.


Roadmap attributes

� Attributes used to classify roadmap nodes and accelerators to enable

easy navigation and user specific views.

� Following attributes are used

� Flavors

� represents SAP Solutions (mySAP ERP, mySAP CRM, 7.)

� Subject Areas

� knowledge domains in the implementation project (Project Management,

Org. Change Management, Technical Implementation, 7)

� Project Roles

� filter activities, tasks or outputs

� User specific views can be created by applying filtering by attributes.


C. Roadmap Content Attributes

Subject Areas Across the five phases

ClearPath SAP


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Introduction



Using ASAP Roadmap in project environment


1. Using Filters to display/composer roadmap you need

1. Display roadmap

2. Filter out EP and XI specific content

3. Work with filtered

roadmap

Example: SAP EP and

SAP XI is not in scope in

my specific project. I

can filter out all XI and

EP topics as shown.


2. Roadmap outline as baseline for your schedule

1. Generate roadmap outline in XLS

2. Edit XLS title line

3. Import XLS to MS Project


3. Share roadmap with your customer

Option 1. Share roadmap with your team as HTML extract

Option 2. Load the roadmap into SAP Solution Manager rel. 3.2

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Review of ASAP Roadmap


ASAP Rapid Implementation Methodology

Project Methodology (ASAP)

ASAP methodology provides the links between business and the system processes


Deliverables:

� Project Scope Defined

� Implementation Plan & Rollout Strategy

� Detailed Scope Document

� Costs and Benefits Validation

� Project Standards

� Project Infrastructure

� Knowledge Transfer Approach

� Implementation Workplan

� Master Data Design

� Interface List

� Testing Strategy

� Data Cleansing Strategy

Milestones & Key Decisions:

� Corporate Review Completed

� Scope Defined

� Project Team Staffed and Trained

� Project Team Organization,

Responsibilities and Location

� Roll-out Plan Mandates/Constraints

� Policies for To Be Finance Organization

� System Retirement Objectives/Mandates/

Constraints

� Training Budget and Approach

� Key Stakeholders for Communications

Identified

� Implementation Plan in Place

Purpose:

� Initial Planning and Preparation

� Define the project goals, scope and

objectives

� Identify, on-board and train Team

Members

Phase 1 - Project Prep (Scoping & Planning)


Deliverables:

� Complete and Documented Business Design� Project Plan Update � Sub Process Definition Document� Sub Process Flows� Business Activity Scripts� Key Functional Specs � Business Process Master List

� Assessment of Organization and Business

Process Changes

� Inventory of Reports and Conversions

� Confirmation of Implementation Date

Milestones:

� Complete Design

� Phase Quality Assessment

� Communication Plan

Purpose:

� Align Business Requirements to the

SAP Business Model

� Identify Additional Functionality

Requirements

� Identify Data Input Requirements

� Document Business Process

Documentation

� Obtain Business Sign-off on

Requirements

Phase 2 - Detail Blueprint


Phase 3 - Realization

Deliverables:

� Test Data and Configuration

� Business Process Procedures

� Quality Assurance System Environment

� Production System Environment

� Develop and Test Interfaces, Conversions

and Reports

� Evaluate and Enhance Security and Controls

� End-User Training Material and Plan

� End-User Training System Environment

� Data Conversion Plan

� User Acceptance Test

Milestones:

� Project Team Trained (Realization)

� Final Design and Configuration

� Integration Test

� End-User System Infrastructure

� User Acceptance

� Phase Quality Assessment

� Readiness Review

Purpose:

� Build and Test a Complete Business and

System Environment

� Develop Training Material and End User

Documentation

� Obtain Business Approval


Phase 4 - Final Preparation

Deliverables:

� Data Converted

� Cut-Over Plan

� End-Users Trained

� End-User System Ids Created

� System Support Organization in Place

� Help Desk

� Technical Support

� Operational Production System Environment

Milestones:

� Organizational Changes

Implemented

� Go/No-Go Decision

Purpose:

� Prepare System for Production

Release

� Prepare the Internal and

External Organization for Go-

Live


Phase 5 - Go-Live and Support

Deliverables:

� Live Production Environment

� Operational Help Desk

� Cut-Over and Conversion Activities Completed

� Post Go-Live End-User Training

� Updated Business Case

� Lessons Learned

Milestones:

� Go-Live

� Project Close

Purpose:

� Business Owns and Executes New

Business Processes and Systems

� Monitor Business Process Results

� Monitor Production Environment

� Establish Center of Excellence for Support

and Enhancements

asap roadmap

Technology

new sap

final preparation phase

phase navigation

new solution

acceleratedsap roadmap

live productive solution

complete solution confirmation

efficient solution design