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Environmental and Social Management System Audit Report – Environmental Safeguards

Annual Report December 2014

IND: National Capital Region Urban Infrastructure

Financing Facility-Project 1

Prepared for the Asian Development Bank.

This report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature. Your attention is directed to the “terms of use” section of this website. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

Environmental Audit Report

1. Rehabilitation and Upgradation of Gurgaon – Chandu – Badli –

Bahadurgarh Road

2. Widening and Strengthening of U.P. Border Sonipat Gohana

Road upto District Sonipat Boundary from Km 11.600 To Km

74.000

3. Augmentation Of Water Supply And Waste Water Management

Infrastructure For Pataudi Town

4. Augmentation Of Water Supply Scheme For Nalhar Medical

College & Nuh Town And Adjoining Villages Of Nuh Town

5. Augmentation Of Water Supply System For Farrukhnagar Town

INDIA: National Capital Region Urban

Infrastructure Financing Facility

January, 2016

TABLE OF CONTENTS

S.No. ITEM PAGE No.

Executive Summary i

1.0 INTRODUCTION

1.1 Background 1

1.2 Audit Objective 2

1.3 Scope of Audit 4

1.4 Audit Schedule 4

1.5 Structure of The Audit Report 5

2.0 APPROACH AND METHODOLOGY

2.1 Sub Projects Selected For Audit 6

2.2 Approach and Methodology 6

2.3 Audit Period 7

3.0 FINDINGS & RECOMMENDATIONS

3.1 Audit Findings 8

3.2 Recommendations 13

4.0 CONCLUSION 14

Annexure

A Environmental Audit Report_ Rehabilitation and Upgradation of

Gurgaon – Chandu – Badli – Bahadurgarh Road

B Environmental Audit Report_ Widening and Strengthening of U.P.

Border Sonipat Gohana Road upto District Sonipat Boundary

C Environmental Audit Report_ Augmentation of Water Supply and

Waste Water Management Infrastructure for Pataudi Town

D Environmental Audit Report_ Augmentation of Water Supply Scheme

for Nalhar Medical College & Nuh Town and Adjoining Villages of Nuh

Town

E Environmental Audit Report_ Augmentation of Water Supply System

For Farrukhnagar Town

i

EXECUTIVE SUMMARY

The National Capital Region Planning Board (NCRPB), constituted in 1985 under the provisions of

NCRPB Act, 1985, is a statutory body functioning under the Ministry of Urban Development,

Government of India. NCRPB has a mandate to systematically develop the National Capital Region

(NCR) of India. In compliance with ADB Safeguard Policies and various prevalent, policies and

Rules related to Environment, Rehabilitation & Wildlife, the Environmental and Social

Management Systems (ESMS) has been developed and adopted by NCRPB in April 2010. The

ESMS clarifies NCRPB's environmental and social policies; and safeguard screening, categorization, and

review procedures. The ESMS document also sets out a plan to strengthen the environment and

social organization structure and staffing; and sets out performance monitoring and reporting

procedures.

As per ESMS requirements there is a provision of independent evaluation/audit of the environmental

safeguards practices of the NCRPB and the projects funded by it as well as overall the ESMS

implementation. Accordingly the environment audit has been carried out for various subprojects.

The objective is to obtain an external independent audit perspective o NCRPB’s ESMS i ter s of its internal functioning and also in rendering effectiveness in environment safeguards implementation

for the projects financed by ADB, KfW and NCRPB. The environment audit shall be conducted for

selected 15 sub projects comprising of direct NCRPB funding and ADB, KfW line of credit funding.

The audits shall be conducted in following 3 phases to cover the period from 2010 to 2017.

In the first phase of audit five sub projects from various sectors have been selected for environment

audit for period 2010 to March 2015. The audit has been conducted in following 3 stages : - Stage 1:

Desk review; Stage 2: Meeting with stakeholders and Stage 3: Site visit and data collection. The

environment audit for above five mentioned subproject has been undertaken between 15th

December,

2014 and 20th

January, 2015.

Each environmental audit has concluded with some actionable points which need to be addressed in a

time bound manner. The details are provided in Audit Reports for each subproject, which are annexed

to the report. The follow-up audit shall be conducted in phase 2 to verify closure of findings. Findings

and Observations from the audit and the suggested follow up actions has been presented to the senior

management of NCRPB on 16th

July, 2015.

1

CHAPTER 1.0

INTRODUCTION

1.1 BACKGROUND

The National Capital Region Planning Board (NCRPB), constituted in 1985 under the provisions of

NCRPB Act, 1985, is a statutory body functioning under the Ministry of Urban Development,

Government of India. NCRPB has a mandate to systematically develop the National Capital Region

(NCR) of India. NCR is spread over an area of 45,888 square kilometers (sq. km.). It is one of the

functions of NCRPB to arrange and oversee the financing of selected development projects in NCR

through Central and State Plan Funds and other sources of revenue.

In compliance with ADB Safeguard Policies and various prevalent, policies and Rules related to

Environment, Rehabilitation & Wildlife, the Environmental and Social Management Systems (ESMS)

has been developed and adopted by NCRPB in April 2010. The ESMS clarifies NCRPB's

environmental and social policies; and safeguard screening, categorization, and review procedures. The

ESMS document also sets out a plan to strengthen the environment and social organization

st u tu e a d staffi g; a d sets out pe fo a e o ito i g a d epo ti g p o edu es. U de ADB’s environmental assessment requirements, Financial Intermediary (FI) loans are subject to the same

rigor of assessment by ADB and the same expectations of environmental and social performance in

design and implementation as regular investment projects. However, the nature of financial

intermediary projects requires differing roles and responsibilities of the party or parties involved.

The ultimate project sponsor (the company or individual carrying out a project financed) is responsible

for the project environment assessment. This is consistent with ADB policy for regular investment

projects and with environmental assessment regulations in most countries: the entity that wants to

undertake a project must also carry out any required environmental and social assessment. The

financial intermediaries must verify that subprojects in which they invest meet the environmental &

so ial egulatio s o othe e ui e e ts of the ou t , a d a e o siste t ith ADB’s safegua d policies.

NCRPB is involved in financing a variety of projects. As per ESMS requirements there is a provision of

independent evaluation/audit of the environmental safeguards practices of the NCRPB and the projects

funded by it as well as overall the ESMS implementation. Accordingly the environment audit has been

carried out for various subprojects and details are provided in subsequent sections.

2

1.2 AUDIT OBJECTIVE

The o je ti e is to o tai a e te al i depe de t audit pe spe ti e o NCRPB’s ESMS i te s of its internal functioning and also in rendering effectiveness in environment safeguards implementation

for the projects financed by ADB, KfW and NCRPB.

Further the objective of the environment audit is to assess the progress of the project in terms

of implementation of e i o e t safegua ds a d to e ie the pe fo a e of NCRPB’s ESMS against the following reference framework:

ADB Safeguard Policy Statement, 2009;

KfW Development Bank Sustainability Guidelines,2014;

Applicable Indian national, state and local regulatory requirements; and

Environment Management Plan (EMP) in the Initial Environmental Examination (IEE)/

Environmental Impact Assessment (EIA) Reports

1.2.1 Reference Tools for the Environment Audit

While conducting the environment audit, the guidelines and standards stipulated by ADB, KfW and

Indian regulatory agencies like MoEF&CC and HSPCB were taken as reference tool. This will help the

projects in implementing mitigative measures to reduce/prevent the impacts on the environment.

A) ADB's Safeguard Policy Statement 2009

Built upon the three previous safeguard policies on the Involuntary Resettlement Policy (1995), the

Policy on Indigenous Peoples (1998) and the Environment Policy (2002), the Safeguard Policy

Statement was approved in 2009. The safeguard policies are operational policies that seek to avoid,

minimize or mitigate adverse environmental and social impacts including protecting the rights of

those likel to e affe ted o a gi alized the de elop e tal p o ess. ADB’s safegua d poli framework consists of three operational policies on the environment, indigenous peoples and

involuntary resettlement. A brief detail of all three operational policies have been mentioned below:

Environmental Safeguard: This safeguard is meant to ensure the environmental soundness and

sustainability of projects and to support the integration of environmental considerations

into the project decision making process.

Involuntary Resettlement Safeguard: This safeguard has been placed in order to avoid

involuntary resettlement whenever possible; to minimize involuntary resettlement by

exploring project and design alternatives; to enhance, or at least restore, the livelihoods of all

3

displaced persons in real terms relative to pre-project levels; and to improve the standards of living

of the displaced poor and other vulnerable groups.

Indigenous Peoples Safeguard: This safeguard looks at designing and implementing projects in a

a that foste s full espe t fo I dige ous Peoples’ ide tit , dig it , hu a ights, li elihood systems and cultural uniqueness as defined by the Indigenous Peoples themselves so that they

receive culturally appropriate social and economic benefits; do not suffer adverse impacts as a result

of projects; and participate actively in projects that affect them.

Information, Consultation and Disclosure: Consultation and participation are essential in

achieving the safeguard policy objectives. This implies that there is a need for prior and informed

consultation with affected persons and communities in the context of safeguard planning and

for continued consultation during project implementation to identify and help address safeguard

issues that may arise.

B) Indian Legislative

The major Indian Legislation is from Ministry of Environment Forests & Climate Change and from

State Pollution Control Boards, which stipulates the conditions to mitigate the impacts on the

environment. The projects in India are bound to comply with various environmental and social acts

which are given below;

The Environmental Impact Assessment (EIA) Notification, 2006 and its Amendments

The Forest (Conservation) Act, 1980 as amended in 1988

The Forest (Conservation) Rules 2003 as amended in 2014

The Wild Life (Protection) Act, 1972, as amended in 1993 and Rules 1995

Air (Prevention and Control of Pollution) Act, 1981, amended 1987 and Rules 1982, 1983

Water (Prevention and Control of Pollution) Act, 1974 and Rules 1975 as amended up to

1988

Water (Prevention and Control of Pollution) Cess Act, 1977

Legislations on Waste Management

Right to Fair Compensation and Transparency in Land Acquisition, Rehabilitation

and Resettlement Act, 2013

Panchayats Extension to Schedule Areas Act, (PESA) 1996

Factories Act, 1948 and its Amendment in 1987

Child Labour (Prohibition and Regulation) Act, 2000

Building and Other Construction Workers (Regulation of Employment and Conditions of Service)

Act, 1996

Minimum Wages Act, 1948 (Amended)

Workmen Compensation Act, 1923 as amended by Amendment Act No. 6 of 1976

4

1.3 SCOPE OF AUDIT

To carry out an independent evaluation of the environmental safeguard practices of the NCRPB and the

projects funded by it including those under ADB, KfW line of credit.

The detailed scope of audit work includes the following:

a) To develop a broad audit program that will include an audit objective, scope, methodology and

schedule and prepare an audit checklist that will cover meetings in NCRPB and meetings with

the Implementing Agencies (IA) and field visits.

b) To conduct the audit as per the audit plan. This audit shall necessarily check whether the

procedures as stipulated in the ESMS have been followed, their effectiveness and how proper

safeguards are practiced in the projects financed.

c) To conduct detailed audit of about 15 sub projects (for period 2010 to 2017) comprising

of direct NCRPB funding and ADB, KfW line of credit funding.

d) Assess the NCRPB’s a d I ple e ti g Age ’s a ilit to a age a d add ess all relevant environmental risks and impacts of its business and operations, in particular, the

issues ide tified i do o ’s e i o e t safegua d e ui e e ts;

e) To assess the client's compliance record with applicable laws and regulations of the jurisdictions

in which the project operates, pertaining to environmental matters, including those laws

implementing host country obligations under international law;

f) To assess the implementation of Grievance Redressal Mechanism (GRM) at NCRPB and IAs in

terms of its effectiveness.

g) To ide tif the NCRPB a d its p oje t p opo e t’s ai stakeholder groups and assesses current

stakeholder engagement activities.

h) To prepare a report and present the findings to the senior management of NCRPB.

1.4 AUDIT SCHEDULE

The environment audit shall be conducted for selected 15 sub projects comprising of direct NCRPB

funding and ADB, KfW line of credit funding. The audits shall be conducted in following 3 phases to

cover the period from 2010 to 2017.

5

Phase 1: 2010 to March 2015

Phase 2: April 2015 to March 2016

Phase 3: April 2016 to March 2017

The tentative audit schedule in each phase shall be as follows:

Phase 1: Period (2010 to March 2015)

Span No. of working days Period Sub Projects

First 24 15 December 2014 to

20 January 2015

Five sub projects has been

undertaken for audit

Second 6 March 2015** Follow-up audit to verify closure

of findings

**Phase 2: Period (April 2015 to March 2016)


First 24 September 2015 Five sub projects shall be


Second 6 March 2016 Follow-up audit to verify closure

of findings

**Phase 3: Period (April 2016 to March 2017)


First 24 September 2016 Five sub projects shall be


Second 6 March 2017 Follow-up audit to verify closure

of findings

**Shall be undertaken in Consultation with NCRPB

1.5 STRUCTURE OF THE AUDIT REPORT

The audit report has been structured as below:

Executive Summary

Chapter1.0: Introduction - It provides information about background, objective, scope, schedule and

structure of the report.

Chapter 2.0: Approach and Methodology – It provides details about the selection of subprojects,

approach and methodology adopted for the audit and time period.

Chapter 3.0: Finding and Recommendations – It provides details of key audit findings for each

subproject.

Chapter 4.0: Conclusions

Annexure – Environmental Audit Report of each Sub Projects

6

CHAPTER 2.0

APPROACH AND METHODOLOGY

2.1 SUB PROJECTS SELECTED FOR AUDIT

The following five sub projects from various sectors have been selected for environment audit for period

2010 to March 2015 by NCRPB (Ref. Table 2.1).

Table 2.1: Details of Sub Projects Audited

S.No. Name of the Sub Project Nature of Audit

Road Projects

1 Widening & up-gradation of Gurgaon-Chandu-Badli-

Bahadurgarh Road

Environmental

Audit

2 Widening & Strengthening of U.P. Border Sonepat Gohana

road upto District Sonepat boundary from km 11.600 to km

74.000

Environmental

Audit

Sewage Project

3 Providing sewage scheme and treatment plant for Pataudi,

Gurgaon District

Environmental

Audit

Water Supply Project

4 Water Supply Scheme for Nulhar Medical College & Nuh

town

Environmental

Audit

5 Water supply scheme at Farrukh Nagar District, Gurgaon Environmental

Audit

2.2 APPROACH AND METHODOLOGY

The audit has been conducted in following 3 stages:

Stage 1: Desk review

Stage 2: Meeting with stakeholders

Stage 3: Site visit and data collection

Stage 1: Desk review

The table audit has been conducted and the following documents has been reviewed and

analyzed:

- Initial Environmental Examination (IEE) of the selected Sub Project;

- Monthly progress Report of the selected Sub Project

- Quarterly Environmental Report of the selected Sub Project;

7

- Semi - annual or Annual Environmental Monitoring Reports

- Records of earlier Environment Audit Reports (if any)

- ESMS procedures of NCRPB

- Review of all available documents, permits, policy and action plans as well as management

systems that are currently getting implemented;

Stage 2: Meeting with stakeholders

- Consultation meeting with NCRPB concerned officials;

- Consultation Meeting with concerned officials of Implementing Agency/contractors/ sub-

contractors associated with the project

Stage 3: Site visit and data collection

- Site visits to selected sub project sites to understand the environment aspects.

- Collection of relevant data/information w.r.t. the environment audit

The collected information has been analyzed to develop better understanding of the situation.

Findings and Observations from the audit and the suggested follow up actions has been presented to

the senior management of NCRPB on 16th

July, 2015.

2.3 AUDIT PERIOD

The environment audit for above five mentioned subproject has been undertaken between 15th

December, 2014 and 20th

January, 2015.

8

CHAPTER 3.0

FINDINGS & RECOMMENDATIONS

As per the NCRPB Environmental and Social Management System (ESMS), all five projects are classified

as Environment Category E2 (equivalent to ADB Category B) (Projects with potential limited

adverse environmental impacts that are few in number, generally site-specific, largely reversible and

readily addressed through mitigation measures).

3.1 AUDIT FINDINGS

The key Audit findings associated with each of the project have been divided into two category viz. "for

improvement” and "for correction". The details are provided below:

3.1.1 Gurgaon-Chandu-Badli-Bahadurgarh Road

S.No. For Improvement

1 Forest Department is yet to initiate the tree plantation process in stretches along the road.

HSRDC has identified the available land within ROW for plantation purpose along the road

stretch. HSRDC to communicate to State Forest Department that plantation should be done

within the available ROW as per IRC:SP-21:2009.

2 It is a matter of concern raised by NCRPB that progress on compensatory plantation should be

monitored on regular basis. Hence, the km wise tree plantation strategy (for road side

plantation and median plantation) should be prepared by Forest Department and

communicated to HSRDC & NCRPB for monitoring purpose. Project Management Consultant

in consultation with IA to follow up with forest department regarding the road plantation.

Supervision Consultant should closely monitor the plantation progress on day to day basis and

should report the same in monthly progress report.

3 The contractor to follow up with HSPCB for renewal for HMP license and submit a copy of the

approved license to HSRDC.

4 NCRBP to recruit a suitable Environment and Social Safeguard Specialist against the

advertised position at the earliest for Implementing the ESMS.

5 HSRDC to induct Environmental Officer (EO) to address the environmental impacts and

implement EMP during the project execution in more sound manner.

6 HSRDC to maintain adequate records related to GRC formation, its proceedings and

documents related to its capacity building.

7 HSRDC to disseminate information to the villagers through printed handouts and provide

details of the structure and process of grievances redressal

8 Contractor to maintain a complaint register and also display a sign board at site office

regarding the formation and contact details of GRC.

9 Construction work is about to complete, hence contractor to prepare site restoration plan for

clearing of Construction Camps.

9


10 Contractor to maintain a risk register for documentation and reporting of occupational

accidents, diseases and incidents.

11 EHS Specialist of Contractor should advise the concerned Laboratories that monitoring of

PM10 & PM2.5 should be carried out as per prevailing CPCB, 2009 guidelines and also as per

environmental monitoring plan given in IEE.

12 NCRPB to engage an external capacity building consultant for the trainings of project

proponents/IAs, consultants, and contractors.

13 Environmental Officer of HSRDC to conduct a sensitization workshop for

officials/engineering staff of HSRDC & also for Contractor’s personnel’s. 14 HSRDC to provide Hindi version of IEE to villagers

15 Public information campaign and structured public disclosure meetings regarding progress

and future plans to be conducted by HSRDC.

16 NCRPB to provide observations/comments to IAs on submission of monitoring reports

submitted by contractors.

17 NCRPB to disclose the contractors monitoring reports to stakeholders and to affected people.

S.No. For Correction

1 Nil

3.1.2 Bahalgarh Chowk - Sonepat – Gohana - upto District Jind Boundary Road


1 HSRDC to communicate to State Forest department that plantation should be done within the

available ROW as per IRC-SP21:2009.

2 It is a matter of concern raised by NCRPB that progress on compensatory plantation should be

monitored on regular basis. Hence, the km wise tree plantation strategy (for road side

plantation and median plantation) should be prepared by Forest Department and

communicated to HSRDC & NCRPB for monitoring purpose. Project Management Consultant in

consultation with IA to follow up with forest department regarding the road side plantation.

Supervision Consultant should closely monitor the plantation being undertaken on day to day

basis and should highlight the same in monthly progress report.

3 The contractor to follow up with HSPCB for renewal of HMP license and submit a copy of the

approved license to HSRDC.

4 NCRBP to recruit a suitable Environment and Social Safeguard Specialist against the advertised

position at the earliest for Implementing the ESMS.

5 HSRDC to induct an Environmental Officer (EO) to address the environmental impacts and


6 HSRDC to maintain adequate records related to GRC proceedings and documents related to its

capacity building.


10


details of the structure and process of grievances redressal.



9 Construction work is about to complete, hence contractor to prepare site restoration plan for

clearing of Construction Camps.

10 Contractor to formulate an EHS policy and Emergency response plan specific to site & maintain

the same at their site office.



12 EHS Specialist of Contractor should advise the concerned Laboratories that monitoring of PM10

& PM2.5 should be carried out as per prevailing CPCB, 2009 guidelines and also as per

environmental monitoring plan given in IEE.

13 Traffic Management Plan needs to be prepared and temporary diversion routed to be

identified and disclosed to public.



15 Environmental Officer of HSRDC to conduct a sensitization workshop for officials/engineering

staff of HSRDC & also for Contractor’s personnel’s. 16 HSRDC to provide Hindi version of IEE to villagers

17 Public information campaign and structured public disclosure meetings regarding progress and

future plans to be conducted by HSRDC.

18 NCRPB to provide observations/comments to IAs on submission of monitoring reports


19 NCRPB to disclose the contractors monitoring reports to stakeholders and to affected people.


1 Nil

3.1.3 Sewage Scheme and Sewage Treatment Plant at Pataudi, Gurgaon


1 PWD – PHED to follow up with forest department and obtain stage II Forest Clearance for the

project.

2 Public Health Engineering Division, Sohna to follow-up with HSPCB for the required NOC and

submit a copy of the same to NCRPB for record purpose.



4 PHED to induct Environmental Officer (EO) to address the environmental impacts and


11


5 PHED to maintain adequate records related to meeting proceedings of GRC and documents

related to its capacity building.

6 PHED/Contractor to maintain a complaint register and also display a sign board at site office


7 Contractor to submit EMP compliance report on regular basis as per contract

8 Contractor to submit the Environmental Monitoring Report to PWD-PHED for construction

phase.







12 PHED to provide Hindi (local language) version of IEE.

13 PHED to disclose Final IEE Report on its website

14 PHED to maintain Public Consultation records during construction and post construction

phase.

15 NCRPB to communicate to IA regarding non receipt of monitoring report.


1 Nil

3.1.4 Water Supply Scheme for Nalhar Medical College & Nuh Town


1 PHED to follow up with respective agencies (PWD B&R Sub Division, HSIIDC, Indian Railways

and NHAI) for the required clearances and provide a copy of the same to NCRPB.





4 IA to engage Supervision Consultant to monitor day to day construction activities.

5 PHED to constitute a Grievance Redressal Committee and maintain adequate records related

to GRC proceedings and its capacity building.



12


7 Contractor to submit EMP compliance report to PWD-PHED on regular basis as per the

contract agreement.

8 Contractor to submit to PWD-PHED environmental monitoring report for construction phase.

9 Contractor to formulate an EHS policy and Emergency response plan specific to site and

maintain the same at their site office.

10 Contractor to provide Personal Protective Equipments to workers during execution of work at

site.





13 PHED to keep a Hindi version of IEE at their Gurgaon Office and upload IEE Report on their

website.

14 PHED to provide and disclosure information on project in local newspapers

15 NCRPB to include EMP implementation details in environmental monitoring reports

16 NCRPB to communicate to IA regarding non receipt of monitoring report.


1 Nil

3.1.5 Water Supply System for Farrukh Nagar Town


1 PWD – PHED to obtain the required forest clearance for the project.

2 PWD – PHED to follow up with B&R Sub Division for obtaining permission for cutting of road

for laying of water pipeline.

3 PWD – PHED to follow up with DHVBNL department for obtaining necessary approval

regarding electrical connection.






7 PHED to constitute a Grievance Redressal Committee.



9 Contractor to submit EMP compliance report on regular basis

13


10 Contractor to submit to PWD-PHED environmental monitoring report for pre-construction,

construction phase.

11 Contractor to formulate an EHS policy & Emergency response plan specific to site and maintain


12 Contractor to maintain a risk register for documentation & reporting of occupational accidents,

diseases & incidents.




1 NCRPB to include in its Environmental and Social Management System (ESMS) safeguards

categorization criteria as per KfW guidelines.

3.2 RECOMMENDATIONS


time bound manner. The details are provided in Audit Reports for each subproject, which are annexed

to the report. The follow-up audit shall be conducted in phase 2 to verify closure of findings.

14

CHAPTER 4.0

CONCLUSION


time bound manner. The follow-up audit shall be conducted in phase 2 to verify closure of findings.

Some of the key findings are as follows:

S.No. Key Audit Findings for Road Projects

1 Forest Department to initiate the tree plantation along the road within the available ROW as

per IRC:SP-21:2009.

2 Progress on compensatory plantation should be monitored on regular basis. Project

Management Consultant in consultation with IA to follow up with forest department

regarding the road plantation. Supervision Consultant should closely monitor the plantation

progress on day to day basis.

3 The contractor to follow up with HSPCB for renewal for HMP license.

4 NCRBP to recruit a suitable Environment and Social Safeguard Specialist against the

advertised position at the earliest for Implementing the ESMS.

5 HSRDC to induct Environmental Officer (EO) to address the environmental impacts and



details of the structure and process of grievances redressal





9 Monitoring of PM10 & PM2.5 should be carried out as per CPCB, 2009 guidelines and also as

per environmental monitoring plan given in IEE.

10 Traffic Management Plan needs to be prepared and temporary diversion routed to be

identified and disclosed to public.



12 HSRDC to conduct a sensitization workshop for officials/engineering staff of HSRDC & also

for Contractor’s personnel’s. 13 HSRDC to provide Hindi version of IEE to villagers

14 Public information campaign and structured public disclosure meetings regarding progress

and future plans to be conducted by HSRDC.

15

S.No. Key Audit Findings for Sewage Treatment Plant

1 PWD – PHED to follow up with forest department and obtain stage II Forest Clearance

2 Public Health Engineering Division, Sohna to follow-up with HSPCB for the required NOC







6 Contractor to submit EMP compliance report on regular basis as per contract

7 Contractor to submit the Environmental Monitoring Report to PWD-PHED for construction

phase.







11 PHED to provide Hindi (local language) version of IEE.

12 PHED to disclose Final IEE Report on its website

S.No. Key Audit Findings For Water Supply Projects

1 PHED to follow up with concerned agencies for the required clearances






5 PHED to constitute a Grievance Redressal Committee.



7 Contractor to submit EMP compliance report to PWD-PHED on regular basis

8 Contractor to submit to PWD-PHED environmental monitoring report for construction phase.

9 Contractor to formulate an EHS policy and Emergency response plan specific to site and

maintain the same at their site office.

10 Contractor to provide Personal Protective Equipments to workers during execution of work





13 PHED to keep a Hindi version of IEE at their Gurgaon Office & upload IEE Report on their

website.

14 PHED to provide and disclosure information on project in local newspapers

A-1

Annexure A


Rehabilitation and Upgradation of Gurgaon – Chandu – Badli –

Bahadurgarh Road



January, 2016

A-i

TABLE OF CONTENTS

S.No. Contents Page No.

Abbreviations A-ii

A.1.0 INTRODUCTION A-1

A.1.1 Background A-1

A.1.2 Previous Road Features A-1

A.1.3 Proposed Road Features A-2

A.1.4 ESMS of NCRPB A-2

A.1.5 Salient Features A-2

A.2.0 AUDIT METHODOLOGY A-4

A.3.0 CATEGORIZATION OF PROJECT A-4

A.4.0 STATUS OF REGULATORY CLEARANCES A-5

A.4.1 Environmental Assessment Requirements A-5

A.4.2 Required Clearances and Approvals A-5

A.5.0 INSTITUTIONAL ARRANGEMENT A-7

A.6.0 GRIEVANCE REDRESS MECHANISM A-8

A.7.0 SAFEGUARDING – ENVIRONMENT HEALTH & SAFETY A-9

A.7.1 EMP Compliance Reporting A-9

A.7.2 Precautions for Safeguarding the Environment A-10

A.7.3 Environmental Monitoring A-10

A.7.4 Child Labour and Forced Labour A-11

A.7.5 Environment Health & Safety A-11

A.7.6 Traffic Management Plan A-12

A.8.0 TRAINING AND CAPACITY BUILDING A-12

A.9.0 PUBLIC CONSULTATION & INFORMATION DISCLOSURE A-13

A.10.0 DISCLOSURE OF ENVIRONMENTAL MONITORING REPORT ON ADB

WEBSITE

A-14

A.11.0 FEEDBACK MECHANISM ON MONITORING REPORTS A-14

A.12.0 AUDIT FINDINGS A-15

A.13.0 CONCLUSION A-17

A.14.0 SITE PHOTOGRAPHS A-18

Appendix Contents Page No.

A-1 ENVIRONMENTAL APPRAISAL PROCESS A-19

A-2 MINUTES OF GRC MEETING HELD ON 14.12.2014 A-20

A-3 PUBLIC CONSULTATION PHOTOGRAPHS AND LIST OF PARTICIPANTS

(VILLAGE LAGARPUR; DISTRICT JHAJJAR)

A-21

A-ii

ABBREVIATIONS

ADB Asian Development Bank

CPCB Central Pollution Control Board

DGM Dy. General Manager

DPR Detailed Project Report

EC Environmental Clearance

EO Environmental Officer

EIA Environmental Impact Assessment

EHS Environment Health Safety

EMP Environmental Management Plan

EMS Environmental Management System

ESMS Environment and Social Management System

GoI Government of India

GRC Grievance Redressal Cell

GRM Grievance Redressal Mechanism

HMP Hot Mix Plant

HSRDC Haryana State Road Development Corporation

HSPCB Haryana State Pollution Control Board

IA Implementing Agencies

IEE Initial Environmental Examination

IRC Indian Roads Congress

MoEF&CC Ministry of Environment, Forest and Climate Change

NCRUIFF National Capital Region Urban Infrastructure Financing Facility

NCRPB National Capital Region Planning Board

PCU Passenger Car Unit

PM2.5 Particulate Matter with a diameter less than 2.5 µm

PM10 Particulate Matter with a diameter less than 10 µm

PWD Public Works Department

SC Supervision Consultant

SEIAA State Environment Impact Assessment Authority

A-1

A.1.0 INTRODUCTION

A.1.1 Background

The Haryana State Road Development Corporation (HSRDC), Government of Haryana, has proposed to

improve the existing Road from i.e. Gurgaon-Chandu-Badli-Bahadurgarh Road in Jhajjar/Gurgaon

District which starts from State Highway-22 i.e. Km. 0.000 at Bahadurgarh and ends at Km. 39.000 at

Gurgaon to facilitate free and easy movement of traffic and improve road safety. The road is divided

into two sections: Section 1 Bahadurgarh – Badli section from Km.0.000 to Km. 18.100 in jhajjar district

and Section 2: Badli – Gurgaon section from Km. 18.100 to Km. 39.000 in Jhajjar/Gurgaon districts .The

proposed project includes strengthening and widening in both the road sections. The project road is

shown below in Figure A.1.0.

Road section Bahadurgarh - Badli Road section Badli – Gurgaon

Figure A.1.0: Project Road

A.1.2 Previous Road Features

The project road section (Bahadurgarh – Badli) proposed for improvement is a Major District Road (MDR

123), and is an important road of Jhajjar District. Previously the road consisted of carriageway width

varying from 10m to dual two lane and 1.0 to 1.5 m wide earthen shoulders on both sides. The traffic

during DPR preparation was 9567 PCU. The road section (Badli-Gurgaon) consisted of carriageway width

of 10m and 1.0 to 1.5 m wide earthen shoulders on both sides. The traffic during DPR preparation was

17235 PCU. Sections of the road passes through few built-up areas with not only inadequate road

geometry, but also with various deficiencies such as riding surface distress, weak and unsafe cross

drainage structures and safety procedures etc.

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A.1.3 Proposed Road Features

The Bahadurgarh – Badli road section was proposed to be upgraded to 2 lane with paved shoulder,

while the Badli-Gurgaon section was proposed to be either upgraded to 2 lane with paved shoulder or to

4 lane configuration. The road is being designed for a speed of 60kmph for built-up areas and 80kmph

for rest of the alignment. Roadside drains are proposed in all villages for disposal of surface run-off away

with covered slab of 1.5m width which will be served as pedestrian footpath. The existing culverts are

being repaired along with construction of new culverts. Traffic Control and safety measures have been

taken care by adequate road signs and pavement marking as per IRC Standards.

A.1.4 ESMS of NCRPB

Recognizing the environmental and social issues that can arise in infrastructure projects, NCRPB has

prepared a draft Environmental and Social Management Systems (ESMS) in line with ADBs safeguard

requirements for Financial Intermediaries (FIs). The ESMS provides an overall management system to

NCRPB to identify, assess, and mitigate environmental and social issues that are likely to arise in projects

financed by NCRPB and implemented by Implementing Agencies (IAs). The ESMS outlines the policies,

methods of assessments and procedures that will enable NCRPB to ensure that a project that it funds is

developed in accordance with ESMS and is adequately protected from associated risks. IAs is required to

comply with the ESMS conditions while submitting their loan application. The environmental appraisal

process followed by NCRPB is given in Appendix A-1.

For this subproject, HSRDC has approached National Capital Region Planning Board (NCRPB) for

financing the project. The subproject is being funded under the National Capital Region Urban

Infrastructure Financing Facility (NCRUIFF) and supported by Asian Development Bank (ADB).

A.1.5 Salient Features (Bahadurgarh – Badli Km 0.000 to Km 18.200)

Name of Work Widening and Strengthening of Bahadurgarh – Badli road in

Jhajjar District

Implementing Agency

(with address, email, Tel No)

Managing Director,

Haryana State Roads & Bridges Development Corporation Ltd.

Bay No. 13-14, Sector-2, Panchkula, Haryana

Panchkula-134109, India

Tele fax. 0172-2585265,

Email: pwd- [email protected], [email protected]

Executive Engineer/DGM/Engineer


Dy. General Manager,

Haryana State Roads Development Corporation,

Jhajjar, Haryana,

DPR consultant


MARC Technocrats (P) Ltd.

Marc House, Sector-6-7,

Dividing Road Bahadurgarh-124507 Haryana.

Phone No: 1276-242015

Supervision Consultant



Marc House, Sector-6-7,


A-3

Phone No: 1276-242015

Date of mobilization of Supervision

Consultant

18th No ’ 1

Contract period of Supervision

Consultant

12 Month

Bid invitation date for the work 3rd

June 2013

Contractor


M/s G.R.Gawar (JV)

SF-01, JMD Galleria, Sector-48,

Sohna Road,Gurgaon-122001,Haryana

Tel:0124-4854000;

Email: [email protected]

Letter of acceptance issue date 4th

O t’2013

Contract Agreement Signed Date 24th

O t’ 1

Contract Amount (Rs.) 39,15,92,083

Scheduled Contract completion Date 7th

No ’ 1

(Badli to Gurgaon Km 18.200 to Km 39.000)

Name of Work Widening and Strengthening of Gurgaon - Chandu - Badli

Road, section from Badli to Gurgaon Km 18.200 to Km 39.000

in Gurgaon & Jhajjar District

NCRPB Loan sanction amount (Rs.) 183.0 crores

NCRPB Loan sanction date -

Contract Completion Date for the work -

Implementing Agency


Managing Director,




Tele fax. 0172-2585265,




1. Superintending Engineer,

Gurgaon Circle, PWD B&R Branch,

Rest House Campus, Civil Line Colony,

Gurgaon, Haryana. (122001)

Telefax: 0124: 2321494

E-mail ID: [email protected]

2. DGM-I, HSRDC, Gurgaon, Haryana,Pin code: 122001

Tele Phone: 0124-2225955

E-mail ID: [email protected]

DPR consultant



March House, Sector-6-7,


Phone No: 1276-242015



M/s Yongma Engineering Co., Ltd in association with Sterling

IndoTech Consultants (P) Ltd

House No. 562, Sec. 9A,

Near ESI Hospital, Gurgaon

Date of mobilization of Supervision -

mailto:[email protected]


A-4

Consultant

Contractor


M/s G.R.Gawar (JV)



Tel:0124-4854000;


Letter of acceptance issue date 30.12.2013

Contract Agreement Signed Date 28.01.2014

Contract Amount (Rs.) Rs. 99,19,69,355

Contract Completion Period 360 Days

Scheduled Contract completion Date 30.03.2015

A.2.0 AUDIT METHODOLOGY

The environmental audit for this subproject has been conducted as per the audit programme during the

o th of De e er’1 to Ja uary’1 . The audit has ee o du ted i stages iz. desk re ie of project related documents; meeting with stakeholders followed by visit to project site. The following

project related documents have been reviewed and analyzed during the audit:

- Detailed Project Report;

- Initial Environmental Examination (IEE) report;

- Monthly progress Report;

- Quarterly Environmental Report;

- Bi-annual or Annual Environmental Monitoring Reports


- Documents, permits, policy and action plans made available during the audit

A.3.0 CATEGORIZATION OF PROJECT

NCRPB has established the Environmental and Social Management System (ESMS) on April 1, 2010. As

per the NCRPB Environmental and Social Management System (ESMS), the project is classified as

Environment Category E2 (equivalent to ADB Category B) and accordingly required preparation of

Initial Environmental Examination (IEE) Report.

Legal Requirement As per the NCRPB Environmental and Social Management System (ESMS), the

project is classified as Environment Category E2 (equivalent to ADB

Category B) and accordingly required preparation of Initial Environmental

Examination (IEE) Report.

Observation Initial Environmental Examination & Environmental Management Plan (EMP)

for the project has been undertaken as per ADB guidelines. The IEE reports of

both the road stretches has been approved by ADB and is disclosed on ADB

website. For the road stretch from Bahadurgarh – Badli the IEE report disclosed

on ADB website in May 2013 and for the road stretch from Badli – Gurgaon the

IEE report disclosed on ADB website in April 2013.

Actionable Points Nil

A-5

A.4.0 STATUS OF REGULATORY CLEARANCES

The implementation of the subprojects shall be governed by the national government and state of

Haryana Environmental acts, rules, regulations, and standards. These regulations impose restrictions

on the activities to minimize and/or mitigate likely impacts on the environment. It is the

responsibility of the project executing and implementing agencies to ensure subprojects are

consistent with the legal framework, whether national, state or municipal and/or local.

A.4.1 Environmental Assessment Requirements: The GoI EIA Notification of 2006 (replacing

the EIA Notification of 1994), sets out the requirement for Environmental Assessment in India. This

states that Environmental Clearance (EC) is required for specified activities/projects, and this

must be obtained before any construction work or land preparation (except land acquisition) may

commence. Projects are categorized as A or B depending on the scale of the project and the nature of its

impacts. Category A projects require EC from the Central Government through Ministry of

Environment Forest and Climate Change (MoEF&CC) while Category B projects require

environmental clearance from the State Environment Impact Assessment Authority (SEIAA). The

Notification also provides that any project or activity classified as category B will be treated as category

A if it is located in whole or in part within 5 km from the boundary of protected areas, notified areas or

inter-state or international boundaries. Since, this subproject does not attract the conditions laid down

in the Schedule of EIA Notification; hence, EC is not required.

A.4.2 Required Clearances and Approvals

S.No. Clearance/Approval Required Responsibility Status

1 Diversion of Forest Land HSRDC Permission for diversion of

forest land obtained

2 Permission for tree cutting HSRDC Permission for cutting of road

side trees obtained

3 Consent to Establish from Haryana

Pollution Control Board for Hot mix

plant & crusher plant under Air and

Water Act.

Contractor Permission obtained

4 Consent to Operate from Haryana


plant & crusher plant Air and Water

Act.


Legal Requirement The road side plantation is declared protected in the State of Haryana. The

Forest land required for widening of road for non forest purpose shall be

diverted as per Forest Conservation Act 1980. Also permission for cutting of

road side trees from Forest Department, Govt. of Haryana shall also be

required for the project.

Haryana State Pollution Control Board (HSPCB), which is the nodal agency with

respect to the implementation and enforcement of these environmental

A-6

legislations in the State of Haryana. Consent to Establish (CTE)/ Consent to

Operate (CTO) – the main environmental permits for establish and subsequent

operation – under the Air (Prevention and Control of Pollution) Act, 1981 as

amended on 1987 (herein after referred to as Air Act) and Water (Prevention

and Control of Pollution) Act, 1974 (herein after referred to as Water Act) from

HSPCB will be required for the project.

Observations The project requires diversion of protected forest land for widening and

strengthening of road in following stretches:

a) Diversion of 1.40 ha forest land from Km 0.000 to Km 5.570;

b) Diversion of 3.14 ha forest land from Km 18.360 to Km 28.170

The permission for diversion of above forest land has been obtained from

Regional Office, Ministry of Environment and Forests. An amount of CA=Rs.

7.47 Lac and NPV= Rs. 12.41 Lac for road stretch between Bahadurgarh and

Badli and an amount of CA=Rs. 34.12 Lac and NPV= Rs. 27.85 Lac for road

stretch between Badli and Gurgaon has been submitted by HSRDC in CAMPA

Fund. (Ref. PCCF letter N-T/D-2/739/3454 dated 04.12.2014).

Along the road stretch from Km 0.000 to Km 5.570 the permission for cutting

of 641 road side trees and along road stretch from Km 18.360 to Km 28.170 the

permission for cutting of 1814 road side trees from State Forest Department

has been obtained for the project. In lieu of trees cut Compensatory Plantation

shall be undertaken by State Forest Department in Sarbasirpur Reserved

Forests and along Bhadurgarh - Badli road from Km 5.000 to Km 18.000 in

available ROW. Also HSRDC has identified 3 to 6 m of land between Km 18.200

to Km 33.000 on both side of road within ROW for road side plantation.

Consent to Establish (CTE) and Consent to Operate (CTO) from Haryana State

Pollution Control Board (HSPCB) for HMP and Crushing Plant has been

obtained by Contractor. Since HMP license has expired, hence the Contractor

has applied for renew of HMP license on 20/11/2014, approval letter from

HSPCB is still awaited. The license for crushing plant is valid till 28.04.2015.

Actionable Points Forest Department is yet to initiate the tree plantation process along the road

stretches. HSRDC has identified the available land within ROW for plantation

purpose along the road stretches. HSRDC to communicate to State Forest

Department that plantation should also be done within the available ROW as

per IRC:SP-21:2009.

It is a matter of concern raised by NCRPB that progress on compensatory

plantation should be monitored on regular basis. Hence, the km wise tree

plantation strategy (for road side plantation and median plantation) should be

A-7

prepared by Forest Department and communicated to HSRDC & NCRPB for

monitoring purpose. Project Management Consultant in consultation with IA to

follow up with forest department regarding the road plantation. Supervision

Consultant should closely monitor the plantation progress on day to day basis

and should report the same in monthly progress report.

The contractor to follow up with HSPCB for renewal of HMP license and submit

a copy of the approved license to HSRDC.

A.5.0 INSTITUTIONAL ARRANGEMENT

The following agencies are involved in execution of this sub project for construction of Gurgaon –

Chandu – Badli - Bahadurgarh road:

I. Funding Agency (FA): National Capital Region Planning Board

II. Implementing Agency (IA): Public Works Department (PWD)Haryana State Roads &

Bridges Development Corporation (HSRDC)

III. Supervision Consultant (SC): IA is being assisted by SC in tendering, and reviewing and

revising designs during the construction, if required, and supervising the construction to

ensure quality.

IV. Construction Contractor (CC): IA has appointed Construction Contractors (CC) to construct the

infrastructure elements.

HSRDC (Implementing Agency) shall undertake all actions for the implementation of the project

according to and incompliance with the policies of NCRPB (Funding Agency). The Environmental

and Social Management Cell (ESMC) of NCRPB will deal with environmental and social

safeguard issues. ESMC would guide and monitor IA in complying with its ESMS policy. An Environmental

Officer (EO) to be in place within the HSRDC to address the environmental impacts and implement

EMP during the project life cycle.

During construction, the construction supervision is conducted by HSRDC with the assistance of

Supervision Consultant (SC). The Supervision Consultant team shall include an Environmental

Management Specialist (EMS), who shall assist EO in implementation of EMP

Legal Requirement Environmental and Social Management Cell to be created within NCRPB

to guide and monitor IA in complying with its ESMS policy. ESMC to be

provided with one full-time staff-safeguard officer, who will look after the day-

to-day activities related to the environment safeguard compliances.

Environmental Officer (EO) to be inducted within the HSRDC to address the

environmental impacts and implement EMP during the project life cycle.

A-8

Supervision Consultant team to include an Environmental Management

Specialist (EMS), who will assist EO in implementation of EMP.

Contractor to employ an Environmental, health and safety (EHS) expert

with experience in road construction projects, for implementation of EMP on

site.

Observations Environmental and Social Management Cell created and functioning

within NCRPB. However, presently the post of Environment and Social

Safeguard Specialist is lying vacant. NCRPB has advertised the post and is in a

process of filling the vacant position. NCRPB has engaged Project Management

Consultant (PMC) to support NCRPB in implementation of project and ESMS.

Presently there is no dedicated Environmental Officer (EO) within the HSRDC

to address the environmental impacts and implement EMP during the

project execution. At present, the Environmental related works are being

looked after by DGM,HSRDC, Jhajjar for Bhadurgarh-Badli road section and by

DGM,HSRDC, Gurgaon for Badli –Gurgaon road section.

Supervision Consultant has engaged an Environmental Management Specialist

(EMS), who is presently assisting DGM,HSRDC, Jhajjar & DGM,HSRDC, Gurgaon

in implementation of EMP.

Contractor has also engaged Environmental, health and safety (EHS) expert for

implementation of EMP on site.

Actionable Points NCRBP to recruit a suitable Environment and Social Safeguard Specialist against

the advertised position at the earliest for Implementing the ESMS.

HSRDC to induct Environmental Officer (EO) to address the environmental

impacts and implement EMP during the project execution in more sound

manner.

A.6.0 GRIEVANCE REDRESS MECHANISM

As the work is being done along inhabited areas and areas with various human activities, and

most of the impacts are construction-related, therefore it is anticipated that improper or inadequate

implementation of EMP may lead to disturbance and inconvenience to local people and traffic. In

order to provide a direct channel to the affected persons for approaching project authorities and

have their grievance recorded and redressed in an appropriate time frame, HSRDC to establish a

Grievance Redress Mechanism, which should be functional throughout the construction period.

A-9

Legal Requirement HSRDC to establish a Grievance Redress Mechanism, which shall be functional

throughout the construction period.

GRC to disseminate to the villagers through printed handouts providing

details of the structure and process in redressing grievances.

Complaint receiving system to be in place at the project office of HSRDC

in Gurgaon and Jhajjar.

A complaint register and complaint forms to be made available at the site

office of contractor, with a display board indicating availability of such facility.

GRC to meet every month to resolve the grievances.

Observation Five members Grievance Redressal Committee is in place. Notification in this

regard is not provided. However, the formal meeting of GRC is being

conducted but not on regular basis. Minutes of GRC meeting held on

14.12.2014 is enclosed as Appendix A-2. More over no support document

regarding the capacity building of GRC provided during the audit.

A Complaint receiving system is in place at HSRDC office.

Neither complaint register nor display board was available at contractors site

office regarding the formation and redressal process of GRC.

Actionable Points HSRDC to maintain adequate records related to GRC formation, its proceedings

and documents related to its capacity building.

HSRDC to disseminate information to the villagers through printed handouts

and provide details of the structure and process of grievances redressal.

Contractor to maintain a complaint register and also display a sign board at site

office regarding the formation and contact details of GRC.

A.7.0 SAFEGUARDING – ENVIRONMENT HEALTH & SAFETY

A.7.1 EMP COMPLIANCE REPORTING

EMP is an important tool to ensure the implementation and monitoring of mitigation measures for

minimizing the adverse impacts and maximize beneficial impacts. EMP forms the part of contra tor’s agreement document and is a binding for the contractor to comply with the provisions as contained in

EMP.

A-10

Legal Requirement EMP forms the part of contra tor’s agree e t do u e t a d is a i di g for the contractor to comply with the provisions as contained in EMP.

Observation EMP was part of bid do u e t a d also part of o tra tor’s agree e t. Contractor is complying with the provisions as contained in EMP and is

submitting EMP compliance report to Implementing Agency on regular basis.

The details of implementation of EMP by contractor and its compliance status

are provided in six monthly Environmental Monitoring Reports. As per the

Environmental Monitoring Reports the overall performance of contractors on

EMP implementation is satisfactory.

As per clause 4.25 of EMP, Contractor to prepare site restoration plan for

clearing of Construction Camps and implement it prior to demobilization.

Actionable Points Construction work is about to complete, hence contractor to prepare site

restoration plan for clearing of Construction Camps.

A.7.2 PRECAUTIONS FOR SAFEGUARDING THE ENVIRONMENT

Legal Requirement As per Co tra tor’s agree e t, Co tra tor to o ply ith the follo i g Environmental requirements:

Approval for borrow & quarry areas

Provision of sign boards

Water sprinkling on haul roads

Observation Aggregates and earth are being taken from approved quarries and

borrow areas.

Project Sign boards are in place

Water sprinkling being done

Actionable Points No action required

A.7.3 ENVIRONMENTAL MONITORING

Legal Requirement As per Co tra tor’s agree e t, Co tra tor shall monitor air and water quality

& noise levels during construction stage as per environmental monitoring plan.

Observation Contractor has engaged NABL Accredited Laboratory namely Ultratec Research

& Analytik Labs to carry out air quality and noise level monitoring at site. The

submission of monitoring reports is not as per environmental monitoring plan.

The quality of monitoring reports as provided seems to be satisfactory.

A-11

However, in few test reports carried out in April, 2014 and September 2014 it

is observed that monitoring of PM10 and PM2.5 has not been carried out as per

prevailing CPCB, 2009 guidelines and instead Suspended Particulate Matter

monitoring has been carried out.

Actionable Points EHS Specialist of Contractor should advise the concerned Laboratory that

monitoring of PM10 & PM2.5 should be carried out as per prevailing CPCB, 2009

guidelines and also as per environmental monitoring plan given in IEE.

A.7.4 CHILD LABOUR AND FORCED LABOUR

The Contractor shall not employ children in a manner that is economically exploitation or is likely to be

hazardous or to i terfere ith the hild’s edu atio , or e har ful to the hild’s de elop e t.

The Contractor shall not employ forced labour, which consists of any work or service not voluntarily

performed and that is extracted for an individual under threat of force penalty.

Legal Requirement The Child Labour (Prohibition and Regulation) Act, 1986: Identifies the child as

an individual who has not completed 14 years of age and prohibits

employment of children in certain occupation and processes. This act also

specifies conditions or work for children.

Forced Labour: The Constitution of India through fundamental rights: Right

against exploitation. The (Part III, Fundamental Rights No. 23), protects its

citizen from exploitation and mistreatment. The Bonded Labour (Abolition) Act

1976 prohibits all form of bonded labour.

Observation No child labour was observed at any of project site. Any indication of forced or

bonded labour was also not reported or observed.

Actionable Points None Required

A.7.5 ENVIRONMENTAL HEALTH AND SAFETY

The Contractor shall emphasize on Environment, Occupational Health and Safety through training,

documentation and reporting.

Legal Requirement Environmental Health and Safety protection on construction site, 2003 are part

of International good practices and must be followed.

Observation A well documented EHS policy and Emergency response plan specific to site to

be prepared by Contractor and maintained at site. Safety Plan was made

available during the site visit.

A-12

Co tra tor’s staff as o ser ed usi g Personal Protective Equipment (PPE) at

site. EHS awareness camps organized by Contractor.

No risk register found for documentation and reporting of occupational


Actionable Points Contractor to maintain a risk register for documentation and reporting of

occupational accidents, diseases and incidents.

A.7.6 TRAFFIC MANAGEMENT PLAN

Legal Requirement As per the provisions contained in Environmental Management Plan the

Contractor is required to prepare a Traffic Management plan and disclose the

same to public

Observation Traffic Management plan prepared and was available during the site visit.


A.8.0 TRAINING AND CAPACITY BUILDING

To address capacity constraint, NCRPB shall take the leadership role in building the capacity with

its project proponents/IAs. NCRPB shall engage external capacity-building consultants to provide

training on a regular basis to the project proponents/IAs, consultants, and contractors. These

short trainings will necessarily cover the following:

Environmental issues confronting the project

Legal requirements that need to be complied, e.g. environmental clearance conditions

NCRPB’s ESMS a d its role i apa ity-building.

Environmental assessments such as IEE and EIA

Management measures as stipulated in the EMP

Feasible environmental and social good practices for effective implementation.

A Sensitization Workshop for officials and engineering staff of HSRDC concerning with the project and

also the Co tra tor’s perso el shall be conducted. This workshop shall be conducted at Project

Office of HSRDC immediately after the mobilization of the Contractor. The workshop will be conducted

by the Environmental Officer of HSRDC with the support of Environmental Management Specialist

of the Supervision Consultant. This sensitization workshop shall include the following topics:

Introduction to environment considerations in Road Projects

Review of IEE/EMP and Integration into design and construction

Improved Co-ordination within Nodal Departments, on special issues, if any.

Roles and responsibility of project agencies in EMP implementation during construction

Monitoring & Reporting procedures

A-13

Legal Requirement NCRPB to engage external capacity-building consultants to provide training

on a regular basis to the project proponents/IAs, consultants, &

contractors.

Environmental Officer of HSRDC to conduct a sensitization workshop for

offi ials/e gi eeri g staff of HSRDC a d also for Co tra tor’s perso el’s.

Observation NCRPB is yet to engage an external capacity building consultant for the

trainings.

Environmental Officer of HSRDC is not in place, hence, HSRDC is yet to

conduct a sensitization workshop for officials/engineering staff of HSRDC &

also for Co tra tor’s perso el’s.

Actionable Points NCRPB to engage an external capacity building consultant for the trainings of

project proponents/IAs, consultants, and contractors.


officials/engineering staff of HSRDC & also for Co tra tor’s perso el’s.

A.9.0 PUBLIC CONSULTATION & INFORMATION DISCLOSURE

Legal Requirement IEE to be translated into Hindi. Both the English and Hindi versions to be made

available to the villagers by HSRDC

Final IEE Report to be disclosed in websites of ADB, NCRPB and HSRDC

Public Consultation meetings to be conducted during detailed design,

construction and post-construction to ensure views/issues/concerns of

stakeholders and affected people are considered in the project

Public information campaigns (via newspaper, TV and radio) to be

conducted by HSRDC

Public disclosure meetings at key project stages to inform the public of

progress and future plans, and to provide copies of summary documents in

Hindi

Observation IEE translated version in Hindi not available with HSRDC.

Final IEE Report disclosed on websites of ADB, HSRDC and NCRPB

Public Consultation meetings were conducted during design phase while

preparing the IEE Reports. The concerns of the local public were obtained

A-14

which are given in IEE Report disclosed on ADB website. Few Public

Consultations were conducted during construction phase. No documentation

in its support provided during audit, however, photographs with stakeholders

and list of participants of during public consultation held at village Lagarpur

(District Jhajjar) is attached as Appendix A-3. Public Consultations during post

construction phase yet to be conducted.

Public information campaigns (via newspaper, TV and radio) not conducted

by HSRDC

Actionable Points HSRDC to provide Hindi version of IEE to villagers

Public information campaign and structured public disclosure meetings

regarding progress and future plans to be conducted by HSRDC.

A.10.0 DISCLOSURE OF ENVIRONMENTAL MONITORING REPORT ON ADB WEBSITE

Loan Requirement NCRPB to submit to ADB six monthly environmental monitoring reports, which

are required to be disclosed on ADB website.

Observation The environmental monitoring reports for following periods have been

disclosed on ADB website:

October 2012 - July 2013

July – December 2013

January – June 2014



A.11.0 FEEDBACK MECHANISM ON MONITORING REPORTS

Feedback

Requirement

NCRPB is required to provide observations/comments to IAs and to disclose the

contractors monitoring reports to stakeholders and affected people?

Observation NCRPB did not provide observations/comments to IAs.

NCRPB did not disclose the contractors monitoring reports to stakeholders and

affected people?

Actionable Points NCRPB to provide observations/comments to IAs on submission of monitoring

reports submitted by contractors.

NCRPB to disclose the contractors monitoring reports to stakeholders and to

affected people?

A-15

A.12.0 AUDIT FINDINGS

As per the NCRPB Environmental and Social Management System (ESMS), the project is classified as

Environment Category E2 (equivalent to ADB Category B) (Projects with potential limited adverse

environmental impacts that are few in number, generally site-specific, largely reversible and readily

addressed through mitigation measures). The key environmental issues associated with project road

from Gurgaon-Chandu-Badli-Bahadurgarh are limited however the following follow-up actions shall be

required at various levels in a time bound manner.

S.No. Follow-up Actionable Points Responsible

Agency

Time Frame

(Months)

ADB/NCRPB/Host

Country

Requirements

1 Forest Department is yet to initiate the

tree plantation process in stretches along

the road. HSRDC has identified the

available land within ROW for plantation

purpose along the road stretch. HSRDC to

communicate to State Forest Department

that plantation should be done within the

available ROW as per IRC:SP-21:2009.

HSRDC Two Months NCRPB

Requirement

2 It is a matter of concern raised by NCRPB

that progress on compensatory

plantation should be monitored on

regular basis. Hence, the km wise tree

plantation strategy (for road side

plantation and median plantation) should

be prepared by Forest Department and

communicated to HSRDC & NCRPB for

monitoring purpose. Project

Management Consultant in consultation

with IA to follow up with forest

department regarding the road

plantation. Supervision Consultant should

closely monitor the plantation progress

on day to day basis and should report the

same in monthly progress report.

HSRDC/ PMC/SC Two Months NCRPB

Requirement

3 The contractor to follow up with HSPCB

for renewal for HMP license and submit a

copy of the approved license to HSRDC.

Contractor Within Two

Months

Host Country

Regulations

A-16


Agency

Time Frame

(Months)

ADB/NCRPB/Host

Country

Requirements

4 NCRBP to recruit a suitable Environment

and Social Safeguard Specialist against

the advertised position at the earliest for

Implementing the ESMS.

NCRPB Within One

Months

NCRPB’s

ESMS Requirement

5 HSRDC to induct Environmental Officer

(EO) to address the environmental

impacts and implement EMP during

the project execution in more sound

manner.

HSRDC Within One

Months

NCRPB’s

ESMS Requirement

6 HSRDC to maintain adequate records

related to GRC formation, its proceedings

and documents related to its capacity

building.

HSRDC Within One

Month

NCRPB’s

ESMS Requirement

7 HSRDC to disseminate information to the

villagers through printed handouts and

provide details of the structure and

process of grievances redressal

HSRDC Within One

Month

NCRPB’s

ESMS Requirement

8 Contractor to maintain a complaint

register and also display a sign board at

site office regarding the formation and

contact details of GRC.

Contractor Within One

Week

NCRPB’s

ESMS Requirement

9 Construction work is about to complete,

hence contractor to prepare site

restoration plan for clearing of

Construction Camps.


Week

EMP Requirement

10 Contractor to maintain a risk register for

documentation and reporting of

occupational accidents, diseases and

incidents.


Weeks

Host Country

Regulations

11 EHS Specialist of Contractor should advise

the concerned Laboratories that

monitoring of PM10 & PM2.5 should be

carried out as per prevailing CPCB, 2009

guidelines and also as per environmental

monitoring plan given in IEE.


Weeks

Host Country

Regulations

12 NCRPB to engage an external capacity

building consultant for the trainings of

project proponents/IAs, consultants,

NCRPB Within One

Month

NCRPB’s

ESMS Requirement

A-17


Agency

Time Frame

(Months)

ADB/NCRPB/Host

Country

Requirements

and contractors.

13 Environmental Officer of HSRDC to

conduct a sensitization workshop for

officials/engineering staff of HSRDC &


HSRDC Within One

Month

NCRPB’s

ESMS Requirement

& IEE Provisions

14 HSRDC to provide hindi version of IEE to

villagers

HSRDC Within Two

Weeks

NCRPB’s

ESMS Requirement

& IEE Provisions

15 Public information campaign and

structured public disclosure meetings

regarding progress and future plans to be

conducted by HSRDC.

HSRDC Within One

Month

NCRPB’s

ESMS Requirement

& IEE Provisions

16 NCRPB to provide

observations/comments to IAs on

submission of monitoring reports


NCRPB Within One

Month

NCRPB’s

ESMS Requirement

17 NCRPB to disclose the contractors

monitoring reports to stakeholders and to

affected people.

NCRPB Within One

Month

NCRPB’s

ESMS Requirement

A.13.0 CONCLUSION

The environmental audit concluded with 17 actionable points which needs to be addressed in a time

bound manner. The follow-up audit shall be conducted in phase 2 after obtaining compliance action

report to verify closure of findings.

A-18

A.14.0 SITE PHOTGRAPHS

Health Camp being conducted at site Environment and Safety Awareness Camp

Safety precautions required near Gangarwa Jn. Road markings required in complete stretch

Slope protection measures required to be undertaken

A-19

Appendix A – 1

ENVIRONMENTAL APPRAISAL PROCESS

A-20

Appendix A – 2

MINUTES OF GRC MEETING HELD ON 14.12.2014

A-21

Appendix A – 3

PUBLIC CONSULTATION PHOTOGRAPHS AND LIST OF PARTICIPANTS

(VILLAGE LAGARPUR; DISTRICT JHAJJAR)

B-1

ANNEXURE B


Widening and Strengthening of U.P. Border Sonipat Gohana Road

upto District Sonipat Boundary from Km 11.600 To Km 74.000



January, 2016

B-i

TABLE OF CONTENTS


Abbreviations B-ii

B.1.0 INTRODUCTION B-1

B.1.1 Background B-1

B.1.2 Previous Road Features B-1

B.1.3 Proposed Road Features B-2

B.1.4 ESMS of NCRPB B-2

B.1.5 Salient Features B-2

B.2.0 AUDIT METHODOLOGY B-3

B.3.0 CATEGORIZATION OF PROJECT B-4

B.4.0 STATUS OF REGULATORY CLEARANCES B-4

B.4.1 Environmental Assessment Requirements B-4

B.4.2 Required Clearances and Approvals B-4

B.5.0 INSTITUTIONAL ARRANGEMENT B-6

B.6.0 GRIEVANCE REDRESS MECHANISM B-8

B.7.0 SAFEGUARDING – ENVIRONMENT HEALTH & SAFETY B-9

B.7.1 EMP Compliance Reporting B-9

B.7.2 Precautions for Safeguarding the Environment B-9

B.7.3 Environmental Monitoring B-10

B.7.4 Child Labour and Forced Labour B-10

B.7.5 Environment Health & Safety B-11

B.7.6 Traffic Management Plan B-11

B.8.0 TRAINING AND CAPACITY BUILDING B-11

B.9.0 PUBLIC CONSULTATION & INFORMATION DISCLOSURE B-12

B.10.0 DISCLOSURE OF ENVIRONMENTAL MONITORING REPORT ON ADB

WEBSITE

B-13

B.11.0 FEEDBACK MECHANISM ON MONITORING REPORTS B-14

B.12.0 AUDIT FINDINGS B-14

B.13.0 CONCLUSION B-17

B.14.0 SITE PHOTOGRAPHS B-18


B-1 ENVIRONMENTAL APPRAISAL PROCESS B-19

B-2 GRC FORMATION LETTER B-20

B-ii

ABBREVIATIONS


CPCB Central Pollution Control Board

DGM Dy. General Manager











HMP Hot Mix Plant

HSRDC Haryana State Road Development Corporation




IRC Indian Roads Congress

LDO Light Diesel Oil




PCU Passenger Car Unit

PM2.5 Particulate Matter with a diameter less than 2.5 µm

PM10 Particulate Matter with a diameter less than 10 µm

PWD Public Works Department



B-1

B.1.0 INTRODUCTION

B.1.1 Background

The Haryana State Road Development Corporation (HSRDC), Government of Haryana, has proposed to

improve the existing Road from National Highway -1 (at Bahalgarh Chowk) to Sonepat, and further

to Gohana upto District Jind Boundary (Km 11.600 to Km 74.000) to facilitate free and easy

movement of traffic and improve road safety. The proposed project includes strengthening and

widening of 62.40 km length of existing road of dual two lanes in Km 11.600 – Km 23.000 and two lanes

with paved shoulder in Km 23.000 – Km74.000. The project road is shown below in Figure B.1.0.

Figure B.1.0: Project Road

B.1.2 Previous Road Features

The project road under improvement is a State Highway (SH 11), and is an important road of

Sonepat District. The existing road consists of carriageway width varying from 10m to dual two lane and

1 - 1.5m wide earthen shoulders on both sides. The traffic as per IEE Report is 22341 PCU in section

between Bahalgarh Chowk and Sonepat (Km11.600 – Km23.000) and traffic is 9411 PCU in section

between Sonepat-Gohana district boundary Sonepat (Km23.000 – Km74.000). Sections of the road

passes through few built-up areas with inadequate road geometry, poor riding surface quality, weak

and unsafe cross drainage structures etc.

B-2

B.1.3 Proposed Road Features

It is proposed to upgrade the existing two lane carriageway to two lane with paved shoulder/four

lane standards with hard shoulder to ensure good riding quality with reasonable riding comfort

and speed. The section from km 11.600 to km 26.000 and from km 53.500 to km 59.300 is being

upgraded to 4 lane and remaining stretches shall be upgraded to 2 lane with paved shoulder. The road is

being designed for a speed of 60kmph for built-up areas and 80kmph for rest of the alignment. Roadside

drains are proposed in all villages for disposal of surface run-off away with covered slab of 1.5m width

which will be served as pedestrian footpath. Out of the 51 existing culverts, only 9 slab culverts will be

retained. Remaining 42 culverts will be replaced with new ones along with the construction of

90 new culverts. All the existing 29 junctions are proposed to be improved with separation of

directional movement and channelization of turning traffic. Traffic Control and safety measures have

been taken care by adequate road signs and pavement marking as per IRC Standards. 10 pairs of bus

stops by way of lay-by / widening the carriage way are proposed.

B.1.4 ESMS of NCRPB









process followed by NCRPB is given in Appendix B-1.

For this subproject, HSRDC has approached National Capital Region Planning Board (NCRPB) for

financing the project. The project is being funded under the National Capital Region Urban


B.1.5 Salient Features

Name of Work Widening & Strengthening of Road From Bahalgarh Chowk

(NH-1) - Sonepat – Gohana- Sonepat District Boundary on Jind

Road from Km 11.600 to Km 74.000

NCRPB Loan sanction amount (Rs.) 132.20 Crores

NCRPB Loan sanction date 19th

August 2013

Contract Completion Date for the work 20.05.2015

Implementing Agency


Managing Director,




Tele fax. 0172-2585265,


B-3



1.Superintending Engineer,

Sonepat circle, PWD B & R, Rest House Campus,

Railway Road, Sonepat, Haryana, 131001

Phone: 0130-2241775, Telefax: 0130-2214601,


2.Deputy General Manager – III,

Haryana State Road & Bridge Development Corporation

Limited, Sonepat, Haryana-131001,

Phone No. 0130-2200346,


DPR consultant



March House, Sector-6-7,


Phone No: 1276-242015



EDMAC Engineering Consultant (India) Pvt. Ltd.

G-1., L.G.F., South Ex Part-II, New Delhi-49,

Phone No: 011-46078600

Fax No: 011-46078666

E-mail: [email protected]

Date of mobilization of Supervision

Consultant

01-02-2014


Consultant

18 months

Bid invitation date for the work 03-06-2013

Contractor


M/s G.R.Gawar (JV)



Tel:0124-4854000; Email: [email protected]

Letter of acceptance issue date 29.10.2013

Contract Agreement Signed Date 28.11.2013

Contract Amount (Rs.) 170,28,14,126/-

Contract Completion Period 540 Days

Scheduled Contract completion Date 20.05.2015

B.2.0 AUDIT METHODOLOGY


o th of De e er’ to Ja uary’ . The audit has been conducted in 3 stages viz. desk review of

project related documents; meeting with stakeholders followed by visit to project site. The following



- Monthly Progress Report;

- Quarterly Environmental Report;



- Documents, permits, policy and action plans made available during the audit period




B-4

B.3.0 CATEGORIZATION OF PROJECT


per the NCRPB Environmental and Social Management System (ESMS), the subproject is classified as

environment Category E2 (equivalent to ADB Category B) and accordingly required preparation of



subproject is classified as environment Category E2 (equivalent to ADB




for the subproject has been undertaken as per ADB guidelines. The IEE report

has been approved by ADB and is disclosed on ADB website in May 2013.


B.4.0 STATUS OF REGULATORY CLEARANCES


Haryana environmental acts, rules, regulations, and standards. These regulations impose restrictions




B.4.1 Environmental Assessment Requirements: The GoI EIA Notification of 2006 (replacing










inter-state or international boundaries. Since, this subproject does not attract the conditions laid down

in the Schedule of EIA Notification; hence, EC is not required.

B.4.2 Required Clearances and Approvals


1 Diversion of Forest Land HSRDC Permission for diversion of

21.36 ha of forest land obtained

B-5


2 Permission for tree cutting HSRDC Permission for cutting of 4580

no. road side trees obtained

3 Consent to Establish from Haryana


plant & crusher plant under Air and

Water Act.




plant & crusher plant Air and Water

Act.


Legal Requirement The road side plantation is declared protected in the State of Haryana.

Diversion of Forest for widening of road for non forest purpose will be required

as per Forest Conservation Act 1980. Also permission for cutting of road side

trees from Forest Department, Govt. of Haryana shall also be required for the

subproject.

Haryana State Pollution Control Board (HSPCB), is the nodal agency with

respect to the implementation and enforcement of environmental legislations

in the State of Haryana. Consent to Establish (CTE)/ Consent to Operate (CTO) –

the main environmental permits for establishment and subsequently operation

– under the Air (Prevention and Control of Pollution) Act, 1981 as amended on

1987 (herein after referred to as Air Act) and Water (Prevention and Control of

Pollution) Act, 1974 (herein after referred to as Water Act) from HSPCB shall be

required for the subproject.

Observations The project requires diversion of 21.36 ha of protected forest land for widening

and strengthening of the road. The permission for diversion of 21.36 ha of

forest land has been obtained from Regional Office, Ministry of Environment

and Forests. An amount for CA=Rs. 2.26 Cr. and NPV= Rs. 1.89 Cr. has been

received by Forest Department (Ref. PCCF letter N-T/D-2/739/3454 dated

04.12.2014.

The permission for cutting of 4580 road side trees from State Forest

Department has been obtained for the project from Principal Chief Conservator

Forest, Government of Haryana vide letter D-3/5446/2479-81 dated

29.08.2013.

Vide Ministry of Environment and Forests file No. 9-HRB153/2013-CHA dated

27.08.2013 condition 2(iii) about 45800 trees shall be planted in lieu of trees

cut. Trees shall be planted along Baroda Minor RD 0-30 L&R/S. Also HSRDC has

identified 3m of land between km 26.100 to km 43.000; 4.70 m of land

B-6

between km 43.000 to km 56.550 and 5.19m of land between km 59.180 to km

74.000 on both side of road within ROW for road side plantation.

Consent to Establish (CTE) and Consent to Operate (CTO) from Haryana State

Pollution Control Board (HSPCB) for HMP and Crushing Plant has been

obtained by Contractor. Since HMP license has expired, hence the Contractor

has applied for renew of HMP license on 19/11/2014, approval letter from

HSPCB is still awaited. The license for crushing plant is valid till 28.04.2015.

Actionable Points Forest Department has initiated the tree plantation process in urban stretches

along the road. HSRDC has identified the available land within ROW along the

road stretch for plantation purpose. HSRDC to communicate to State Forest

Department that plantation should also be done within the available ROW as

per IRC:SP-21:2009.

It is a matter of concern raised by NCRPB that progress on compensatory

plantation should be monitored on regular basis. Hence, the km wise tree

plantation strategy (for road side plantation and median plantation) should be

prepared by State Forest Department and communicated to HSRDC & NCRPB

for monitoring purpose. Project Management Consultant in consultation with

IA to follow up with forest department regarding the road side plantation.

Supervision Consultant should closely monitor the plantation being undertaken

on day to day basis and should highlight the same in monthly progress report.

The contractor to follow up with HSPCB for renewal of HMP license and submit

a copy of the approved license to HSRDC.

B.5.0 INSTITUTIONAL ARRANGEMENT

The following agencies are involved in execution of this sub project of construction of Sonepat –

Gohana road:


II. Implementing Agency (IA): Public Works Department (PWD)Haryana State Roads &

Bridges Development Corporation (HSRDC)

III. Supervision Consultant (SC): IA is being assisted by SC in tendering, and reviewing and

revising designs during the construction, if required, and supervising the construction to

ensure quality.



HSRDC (Implementing Agency) shall undertake all actions for the implementation of the project


and Social Management Cell (ESMC) of NCRPB shall deal with environmental and social

B-7


Officer (EO) to be in place within the HSRDC to address the environmental impacts and implement

EMP during the project life cycle.

During implementation, the construction supervision is conducted by HSRDC with the assistance of

Supervision Consultant (SC). The Supervision Consultant team shall include an Environmental

Management Specialist (EMS), who shall assist EO in implementation of EMP.



provided with one full-time staff-safeguard officer, who shall look after the

day-to-day activities related to the environment safeguard compliances.

Environmental Officer (EO) to be inducted within the HSRDC to address the


Supervision Consultant team to include an Environmental Management

Specialist (EMS), who shall assist EO in implementation of EMP.

Contractor to employ an Environmental, health and safety expert with

experience in road construction projects, for implementation of EMP on site.




process of filling the vacant position. NCRPB has engaged Project Management

Consultant (PMC) to support NCRPB in implementation of project and ESMS.

Presently there is no dedicated Environmental Officer (EO) within the HSRDC

to address the environmental impacts and implement EMP during the

project execution. At present, the Environmental related works are being

handled by DGM,HSRDC, Sonepat.

Supervision Consultant has engaged an Environmental Management Specialist,

who is presently assisting DGM,HSRDC, Sonepat in implementation of EMP.

Contractor has also engaged an Environmental, health and safety (EHS) expert

for implementation of EMP on site.


the advertised position at the earliest for implementing the ESMS.

HSRDC to induct an Environmental Officer (EO) to address the environmental


manner.

B-8

B.6.0 GRIEVANCE REDRESS MECHANISM





have their grievance recorded and redressed in an appropriate time frame, HSRDC to establish a


Legal Requirement HSRDC to establish a Grievance Redress Mechanism, which shall be functional

throughout the construction period. A three-member Grievance Redressal

Committee (GRC) to be in place.

GRC to disseminate to the villagers through printed handouts providing


Complaint receiving system to be in place at the project office of HSRDC

in Sonepat.

A complaint register and complaint forms to be made available at the site

office of contractor, with a display board indicating availability of such facility.

GRC to meet every month to resolve the grievances.

Observation Four members Grievance Redressal Committee constituted by DGM, HSRDC,

Sonepat vide office order 3617 dated 09.09.2013 (Ref. Appendix B-2). No

support document regarding the details of GRC meeting provided, neither any

information regarding the capacity building of GRC provided during the audit.

The dissemination of information to the villagers regarding the GRC formation,

structure and process of redressing grievances, yet to be done by HSRDC,

Sonepat.

A Complaint receiving system is in place at HSRDC office, at Sonepat. About 22

complaints have so far been received. All the complaints have been dealt by

HSRDC, Sonepat.

Neither complaint register nor display board was available at contractors site

office regarding the formation and redressal process of GRC.

Actionable Points HSRDC to maintain adequate records related to GRC proceedings and


HSRDC to disseminate information to the villagers through printed handouts

and provide details of the structure and process of grievances redressal.

Contractor to maintain a complaint register and also display a sign board at site

office regarding the formation and contact details of GRC.

B-9

B.7.0 SAFEGUARDING – ENVIRONMENT HEALTH & SAFETY

B.7.1 EMP COMPLIANCE REPORTING



EMP.

Legal Requirement EMP forms the part of contra tor’s agree e t do u e t a d is a i di g for the contractor to comply with the provisions as contained in EMP.

Observation EMP was part of bid document and also part of o tra tor’s agree e t. Contractor is complying with the provisions as contained in EMP and is

submitting EMP compliance report to Implementing Agency on regular basis.

The details of implementation of EMP by contractor and its compliance status

are provided in six monthly Environmental Monitoring Reports. As per the

Environmental Monitoring Reports the overall performance of contractors on

EMP implementation is satisfactory.



Actionable Points Construction work is about to complete, hence contractor to prepare site

restoration plan for clearing of Construction Camps.

B.7.2 PRECAUTIONS FOR SAFEGUARDING THE ENVIRONMENT

Legal Requirement As per Co tra tor’s agree e t su lause . & . , Co tra tor to o ply with the following Environmental requirements:

Approval for borrow & quarry areas

Provision of sign boards

Water sprinkling on haul roads

Observation Aggregates and earth are being taken from approved quarries and

borrow areas.

Project Sign boards are in place

Water sprinkling being done

Actionable Points No action required

B-10

B.7.3 ENVIRONMENTAL MONITORING

Legal Requirement As per Co tra tor’s agree e t su lause . & . , Co tra tor shall

monitor air and water quality & noise levels during construction stage as per

monitoring plan.

Observation Contractor has engaged NABL Accredited Laboratories namely Micro

Engineering & Testing Laboratory and Ultratec Research & Analytik Labs to

carry out air quality and noise level monitoring at site. The submission of

monitoring reports is not as per environmental monitoring plan.

The quality of monitoring reports as provided seems to be satisfactory.

However, in few test reports carried out in June, 2014 and September 2014 it is

observed that monitoring of PM10 and PM2.5 has not been carried out as per

prevailing CPCB, 2009 guidelines and instead Suspended Particulate Matter

monitoring has been carried out as per CPCB, 2006 guidelines.

Actionable Points EHS Specialist of Contractor should advise the concerned Laboratories that

monitoring of PM10 & PM2.5 should be carried out as per prevailing CPCB, 2009

guidelines and also as per environmental monitoring plan given in IEE.

B.7.4 CHILD LABOUR AND FORCED LABOUR
















B-11

B.7.5 ENVIRONMENTAL HEALTH AND SAFETY

The Contractor shall emphasize on Environment, Occupational Health and Safety through training,

documentation and reporting.




be prepared by Contractor and maintained at site. However, no such policy or

plan was made available during site visit.

Co tra tor’s staff as o ser ed usi g Personal Protective Equipment (PPE) at

site.

No risk register found for documentation and reporting of occupational


Actionable Points Contractor to formulate an EHS policy and Emergency response plan specific to

site and maintain the same at their site office.

Contractor to maintain a risk register for documentation and reporting of


B.7.6 TRAFFIC MANAGEMENT PLAN

Legal Requirement As per the provisions contained in Environmental Management Plan the

Contractor is required to prepare a Traffic Management Plan and disclose the

same to public

Observation Traffic Management plan needs to be prepared.

Traffic Management Plan to be approved by Supervision Consultant and

disclosed to public

Actionable Points Traffic Management Plan needs to be prepared and temporary diversion

routes to be identified and disclosed to public

B.8.0 TRAINING AND CAPACITY BUILDING




short trainings will necessarily cover the following:


Legal requirements that need to be complied, e.g. environmental clearance conditions

NCRPB’s ESMS a d its role i apa ity-building.

B-12

Environmental assessments such as IEE and EIA

Management measures as stipulated in the EMP

Feasible environmental and social good practices for effective implementation.

A Sensitization Workshop for officials and engineering staff of HSRDC concerning with the project and

also the Co tra tor’s perso el shall be conducted. This workshop shall be conducted at Project

Office of HSRDC immediately after the mobilization of the Contractor. The workshop shall be

conducted by the Environmental Officer of HSRDC with the support of Environmental

Management Specialist of the Supervision Consultant. This sensitization workshop shall include the

following topics:

Introduction to environment considerations in Road Projects

Review of IEE/EMP and Integration into design and construction

Improved Co-ordination within Nodal Departments, on special issues, if any.

Roles and responsibility of project agencies in EMP implementation during construction

Monitoring & Reporting procedures


on a regular basis to the project proponents/IAs, consultants, and

contractors.


offi ials/e gi eeri g staff of HSRDC a d also for Co tra tor’s perso el’s.

Observation NCRPB is yet to engage an external capacity building consultant for the

trainings.

Environmental Officer of HSRDC is not in place, hence, HSRDC is yet to

conduct a sensitization workshop for officials/engineering staff of HSRDC &




Environmental Officer of HSRDC is yet to conduct a sensitization workshop

for officials/engineering staff of HSRDC & also for Co tra tor’s perso el’s.

B.9.0 PUBLIC CONSULTATION & INFORMATION DISCLOSURE

Legal Requirement IEE to be translated into Hindi. Both the English and Hindi versions to be made

available to the villagers by HSRDC

Final IEE Report to be disclosed in websites of ADB, NCRPB and HSRDC

B-13




Public information campaigns (via newspaper, TV and radio) to be

conducted by HSRDC

Public disclosure meetings at key project stages to inform the public of

progress and future plans, and to provide copies of summary documents in

Hindi

Observation IEE translated version in Hindi not available with HSRDC.

Final IEE Report disclosed on websites of ADB, HSRDC and NCRPB



which are given in IEE Report disclosed on ADB website. No documentation in

support of Public Consultation conducted during construction phase provided

during audit. Public Consultations during post construction phase yet to be

conducted.

Public information campaigns (via newspaper, TV and radio) not conducted

by HSRDC

Actionable Points HSRDC to provide Hindi version of IEE to villagers

Public information campaign and structured public disclosure meetings

regarding progress and future plans to be conducted by HSRDC.

B.10.0 DISCLOSURE OF ENVIRONMENTAL MONITORING REPORT ON ADB WEBSITE










B-14

B.11.0 FEEDBACK MECHANISM ON MONITORING REPORTS

Feedback

Requirement


contractors monitoring reports to stakeholders and affected people?

Observation NCRPB did not provide observations/comments to IAs.

NCRPB did not disclose the contractors monitoring reports to stakeholders and

affected people?

Actionable Points NCRPB to provide observations/comments to IAs on submission of monitoring

reports submitted by contractors.

NCRPB to disclose the contractors monitoring reports to stakeholders and to

affected people.

B.12.0 AUDIT FINDINGS


environment Category E2 (equivalent to ADB Category B) (Projects with potential limited adverse


addressed through mitigation measures). The key environmental issues associated with project road

from Bahalgarh Chowk - Sonepat – Gohana - upto District Jind Boundary is limited however the

following follow-up actions shall be required at various levels in a time bound manner.


Agency

Time Frame

(Months)

ADB/NCRPB/Host

Country

Requirements

1 HSRDC to communicate to State Forest

department that plantation should be

done within the available ROW as per

IRC-SP21:2009.

HSRDC Two Months NCRPB

Requirement

2 It is a matter of concern raised by NCRPB

that progress on compensatory

plantation should be monitored on

regular basis. Hence, the km wise tree

plantation strategy (for road side

plantation and median plantation) should

be prepared by Forest Department and

communicated to HSRDC & NCRPB for

monitoring purpose. Project

Management Consultant in consultation

with IA to follow up with forest

HSRDC/ PMC/SC Two Months NCRPB

Requirement

B-15


Agency

Time Frame

(Months)

ADB/NCRPB/Host

Country

Requirements

department regarding the road side

plantation. Supervision Consultant should

closely monitor the plantation being

undertaken on day to day basis and

should highlight the same in monthly

progress report.

3 The contractor to follow up with HSPCB

for renewal of HMP license and submit a

copy of the approved license to HSRDC.


Months

Host Country

Regulations





NCRPB Within One

Months

NCRPB’s

ESMS Requirement

5 HSRDC to induct an Environmental

Officer (EO) to address the

environmental impacts and implement

EMP during the project execution in

more sound manner.

HSRDC Within One

Months

NCRPB’s

ESMS Requirement

6 HSRDC to maintain adequate records

related to GRC proceedings and

documents related to its capacity

building.

HSRDC Within One

Month

NCRPB’s

ESMS Requirement

7 HSRDC to disseminate information to the

villagers through printed handouts and

provide details of the structure and

process of grievances redressal.

HSRDC Within One

Month

NCRPB’s

ESMS Requirement

8 Contractor to maintain a complaint





Week

NCRPB’s

ESMS Requirement

9 Construction work is about to complete,

hence contractor to prepare site

restoration plan for clearing of


Week

EMP Requirement

B-16


Agency

Time Frame

(Months)

ADB/NCRPB/Host

Country

Requirements

Construction Camps.

10 Contractor to formulate an EHS policy

and Emergency response plan specific to

site & maintain the same at their site

office.


Weeks

Host Country

Regulations




incidents.


Weeks

Host Country

Regulations

12 EHS Specialist of Contractor should advise

the concerned Laboratories that

monitoring of PM10 & PM2.5 should be

carried out as per prevailing CPCB, 2009

guidelines and also as per environmental

monitoring plan given in IEE.


Weeks

Host Country

Regulations

13 Traffic Management Plan needs to be

prepared and temporary diversion routed

to be identified and disclosed to public.

Contractor Need based.

As per Site

requirement

Host Country

Regulations




and contractors.

NCRPB Within One

Month

NCRPB’s

ESMS Requirement

15 Environmental Officer of HSRDC to

conduct a sensitization workshop for

officials/engineering staff of HSRDC &


HSRDC Within One

Month

NCRPB’s

ESMS Requirement

& IEE Provisions

16 HSRDC to provide Hindi version of IEE to

villagers

HSRDC Within Two

Weeks

NCRPB’s

ESMS Requirement

& IEE Provisions

17 Public information campaign and

structured public disclosure meetings

regarding progress and future plans to be

conducted by HSRDC.

HSRDC Within One

Month

NCRPB’s

ESMS Requirement

& IEE Provisions

18 NCRPB to provide

observations/comments to IAs on

submission of monitoring reports

NCRPB Within One

Month

NCRPB’s

ESMS Requirement

B-17


Agency

Time Frame

(Months)

ADB/NCRPB/Host

Country

Requirements


19 NCRPB to disclose the contractors

monitoring reports to stakeholders and

to affected people.

NCRPB Within One

Month

NCRPB’s

ESMS Requirement

B.13.0 CONCLUSION




B-18

B.14.0 SITE PHOTGRAPHS

Workers at base camp IA & SC Officials at base camp

Proper staking of LDO Drums Workers cleaning Pedestrian Pathway

Tree plantation along road side in Sonepat Tree plantation along with guard by Forest Dept.

B-19

Appendix B – 1


B-20

Appendix B – 2

GRC FORMATION LETTER

C-i

Annexure C

Environmental Audit Report AUGMENTATION OF WATER SUPPLY AND WASTE WATER

MANAGEMENT INFRASTRUCTURE FOR PATAUDI TOWN



January, 2016

C-i

TABLE OF CONTENTS


Abbreviations C-ii

C.1.0 INTRODUCTION C-1

C.1.1 Background C-1

C.1.2 Location C-1

C.1.3 Design Period & Capacity C-1

C.1.4 Treatment Technology C-2

C.1.5 Disposal of Treated Sewage C-2

C.1.6 ESMS of NCRPB C-2

C.1.7 Salient Features C-2

C.2.0 AUDIT METHODOLOGY C-3

C.3.0 CATEGORIZATION OF PROJECT C-4

C.4.0 STATUS OF REGULATORY CLEARANCES C-4

C.4.1 Environmental Assessment Requirements C-4

C.4.2 Required Clearances and Approvals C-5

C.5.0 INSTITUTIONAL ARRANGEMENT C-6

C.6.0 GRIEVANCE REDRESS MECHANISM C-7

C.7.0 SAFEGUARDING – ENVIRONMENT HEALTH & SAFETY C-8

C.7.1 EMP Compliance Reporting C-8

C.7.2 Environmental Monitoring C-8

C.7.3 Child Labour and Forced Labour C-9

C.7.4 Occupational Health & Safety C-9

C.8.0 TRAINING AND CAPACITY BUILDING C-10

C.9.0 PUBLIC CONSULTATION & INFORMATION DISCLOSURE C-10

C.10.0 FEEDBACK MECHANISM ON MONITORING REPORTS C-11

C.11.0 AUDIT FINDINGS C-12

C.12.0 CONCLUSION C-13

C.13.0 SITE PHOTOGRAPHS C-14


C-1 ENVIRONMENTAL APPRAISAL PROCESS C-15

C-2 GRC FORMATION LETTER C-16

C-ii

ABBREVIATIONS















MBBR Moving Bed Bio-reactor






STP Sewage Treatment Plant

C-1

C.1.0 INTRODUCTION

C.1.1 Background

PWD – Public Health Engineering Department (PWD – PHED), Govt. of Haryana (GoH) has proposed

Augmentation of water supply and waste water management infrastructure for Pataudi town and has

approached the National Capital Region Planning Board (NCRPB) for financing.

The sewerage subproject includes (a) laying of branch sewers, laterals, mains and trunk sewers for the

entire population of Pataudi, (b) a trunk sewer for the combined flows of the two towns, (c) a pumping

station, (d) a sewage treatment plant (e) and a pumping station and outfall for final disposal of the

treated sewage.

The strengthening of infrastructure for wastewater/ sewage management in the two towns is

being undertaken with the objectives to (a) safeguard environment and public health, (b) offer an

improved quality of life such that they can emerge as alternate urban growth centers in the region,

and thereby (c) reduce pressure of urbanisation in the larger cities e.g., Delhi and Gurgaon.

C.1.2 Location

The STP is being constructed about 2 km from Pataudi town on the Gurgaon-Rewari Road. The

STP site is surrounded by agriculture fields. The location of STP is shown below in Figure C.1.0.

Figure C.1.0: Location of STP

C.1.3 Design Period & Capacity

The subproject has adopted design period of 30 years and intermediate stage of 15 years.

Considering 2010 as the base year, the ultimate design year is 2040 and the intermediate stage

corresponds to 2025. Certain parts/components of the project such as civil works, etc will be

designed corresponding to ultimate stage while others e.g., mechanical and electrical components will

C-2

be designed for intermediate stage. The pumping and treatment capacities will be created in two phases

of 3.75 mld each, while the land acquisition has been done for full requirement.

C.1.4 Treatment Technology

There are several proven technology options for sewage treatment but for this subproje t Moving Bed

Bio-rea tor’ MBBR technology has been chosen as this offers the key advantages of low foot print,

relatively lower power requirement, least liability of sludge treatment (no digestion required)

and disposal, significantly higher treatment efficiency, high process flexibility, stability and

robustness, simple and reliable operation, absence of odour and emission of corrosive gases, improved

aesthetics, and reasonably lowest life cycle costs.

C.1.5 Disposal of Treated Sewage

The treated sewage will be discharged either into the Indori Drain (flowing nearby) or used for

irrigation in the agriculture fields in the vicinity. In order to help dispose off the treated effluent to

agriculture fields in the vicinity, the project includes the component of a final pumping station after the

STP and a short channel for 17 mld upto the Indori Drain, approximately 60m long.

C.1.6 ESMS of NCRPB









process followed by NCRPB is given in Appendix C-1.

For this subproject, PWD-PHED has approached National Capital Region Planning Board (NCRPB) for



C.1.7 Salient Features

Name of work Providing sewerage scheme and Sewerage Treatment Plant

Pataudi

NCRPB Loan sanction amount Rs.1449.96 Lacs

NCRPB loan sanction date 14.10.2011

Contract completion date for

the work

31.03.2015

C-3

Implementing Agency

(With address, email, Tel No.)

Executive Engineer,

Public Health Engineering Division, Sohna

Telephone: 0124-236260

Email id: [email protected]

Executive

Engineer/DGM/Engineer

(with address, email,Tel No.)

Executive Engineer,

Public Health Engineering

Division, Sohna, Gurgaon

Tel: 09711411813

Sub Divisional Engineer, Public Health Engineer

Sub Divn.Pataudi, Gurgaon

Tel: 09818439111

Junior Engineer (Sh.Arun Gupta) : 09812556102

Supervision consultant

(with address, email Tel. No.)

WAPCOS LTD.

SCO 826, 2nd

floor, NAC Manimajra, Chandigarh

Tel: 0172-5041152; 5000204

email id: [email protected]

Date of mobilization of


N.A


Consultant

31.03.2015

Contractor

(with address, email, Tel. No.)

M/s Raj Kumar Contractor Bhatinda

Telephone: 09814106094

email id: [email protected]

Sh.Ram Avtar

Contractor

Letter of acceptance issue

date

22.06.2012 09.04.2012

Contact agreement signed

date

22.06.2012 09.04.2012

Contract amount (Rs.) 3,95,48,501/- 4,82,32,636/-

Contract completion period 12 Months 12 months

Scheduled contract

completion date.

24.6.2013 15.04.2013

C.2.0 AUDIT METHODOLOGY






- Action Taken Report;

C-4




C.3.0 CATEGORIZATION OF PROJECT










for the project has been undertaken as per ADB guidelines. Since the project is

funded by NCRPB hence, the IEE report has not been disclosed on ADB

website.


C.4.0 STATUS OF REGULATORY CLEARANCES






C.4.1 Environmental Assessment Requirements: The GoI EIA Notification of 2006 (replacing










inter-state or international boundaries. This subproject does not fall under the Schedule of EIA

Notification; hence, EC is not required.

C-5

C.4.2 Required Clearances and Approvals


1 Diversion of Forest Land PWD – PHED Stage I permission for diversion

of forest land obtained

2 Permission for tree cutting PWD – PHED Permission for cutting of road

side trees along Gurgaon –

Rewari road between km 27.660

to km 30.360 for laying of

underground sewer pipeline is

yet to be obtained.

3 Consent to Establish/ No Objection

Certificate (NOC) from Haryana

Pollution Control Board for STP

under Air and Water Act.

PWD – PHED Public Health Engineering

Division, Sohna has applied to

HSPCB for obtaining NOC vide

application No. 1369924 dated

31-10-2014. The NOC letter is

yet to be received from HSPCB.


Pollution Control Board for STP

under Air and Water Act.

PWD – PHED The application for obtaining

Consent to Operate from HSPCB

shall be applied after

commissioning of the project.

5 Electrical connection from DHBVN PWD – PHED The application for obtaining

electrical connection has been

applied and an amount of Rs.

2,49,700/- has been deposited

with Haryana State Electricity

Board vide receipt No. 78 dated

04/12/2014.


Diversion of Forest land for laying of underground pipeline along Gurgaon –

Rewari road between km 27.660 to km 30.360 shall be required as per Forest

Conservation Act 1980. Also permission for cutting of road side trees from

Forest Department, Government of Haryana shall be required for the project.

Also, Haryana State Pollution Control Board (HSPCB), which is the nodal agency

with respect to the implementation and enforcement of these environmental

legislations in the State of Haryana. Consent to Establish (CTE)/ Consent to

Operate (CTO) – the main environmental permits for establish and subsequent

operation – under the Air (Prevention and Control of Pollution) Act, 1981 as

amended on 1987 (herein after referred to as Air Act) and Water (Prevention

and Control of Pollution) Act, 1974 (herein after referred to as Water Act) from

HSPCB will be required for the project.

C-6

Observations The project requires diversion of 0.44 ha of protected forest land along

Gurgaon – Rewari road between km 27.660 to km 30.360 for laying of

underground sewer pipelines. The stage I Forest Clearance has been obtained

from Ministry of Environment and Forest, Regional Office Chandigarh vide file

No. 9 – HRB123/2014CHA dated 12.06.2014.

Public Health Engineering Division, Sohna has applied to HSPCB for obtaining

NOC vide application No. 1369924 dated 31.10.2014. The NOC letter is yet to

be received from HSPCB. The application for obtaining Consent to Operate

from HSPCB shall be applied after commissioning of the project.

Actionable Points PWD – PHED to follow up with forest department and obtain stage II Forest

Clearance for the project.

Public Health Engineering Division, Sohna to follow-up with HSPCB for the

required NOC and submit a copy of the same to NCRPB for record purpose.

C.5.0 INSTITUTIONAL ARRANGEMENT

The following agencies are involved in execution of this subproject for construction of sewage

scheme and sewage treatment plant at Pataudi, Gurgaon:


II. Implementing Agency (IA): Public Health Engineering Department (PHED)Haryana

III. Supervision Consultant (SC): IA to engage a Supervision Consultant to supervise the construction

activities.



PHED (Implementing Agency) shall undertake all actions for the implementation of the project




Officer (EO) shall be inducted within the PHED to address the environmental impacts and

implement EMP during the project life cycle.

During construction, the construction supervision is conducted by PHED with the assistance of

Supervision Consultant (SC). The Supervision Consultant shall engage an officer to oversee the

implementation of EMP.




C-7

to-day activities related to the environment safeguard compliance.

Environmental Officer (EO) to be inducted within the PHED to address the


Supervision Consultant to engage an officer to oversee the implementation of

EMP.

Observations Environmental and Social Management Cell created within NCRPB.

However, presently the post of Environment and Social Safeguard Specialist is

lying vacant. NCRPB has advertised the post and is in a process of filling the

vacant position.

Presently there is no Environmental Officer (EO) within the PHED to address

the environmental impacts and implement EMP during the project

execution. However, presently the Environmental related works are being

looked after by Executive Engineer, PHED, Sohna.

Supervision Consultant has been engaged to monitor day to day construction

activities. During site visit no construction work was ongoing.



PHED to induct Environmental Officer (EO) to address the environmental


manner.

C.6.0 GRIEVANCE REDRESS MECHANISM





have their grievance recorded and redressed in an appropriate time frame, PHED to establish a


Legal Requirement PHED to establish a Grievance Redress Mechanism, which shall be functional

throughout the construction period? GRC to disseminate to the villagers the


Complaint receiving system to be in place at the project office of PHED,

Sohna/Pataudi and at STP site office at Pataudi. A complaint registers to be

made available at the site office of contractor, with a display board indicating

C-8

availability of such facility.

Observation Four member Grievance Redressal Committee is in place. The GRC for the

project was established on 31/12/2014 (Ref. Appendix C-2). No support

document regarding the proceeding of GRC meeting and capacity building of

GRC provided during the audit.

A Complaint receiving register at site and also at PHED office Pataudi was not

available during site visit.

Display board at construction site regarding the formation and redressal

process of GRC was also not available.

Actionable Points PHED to maintain adequate records related to meeting proceedings of GRC and


PHED/Contractor to maintain a complaint register and also display a sign board

at site office regarding the formation and contact details of GRC.

C.7.0 SAFEGUARDING – ENVIRONMENT HEALTH & SAFETY

C.7.1 EMP COMPLIANCE REPORTING



EMP.

Legal Requirement EMP for s the part of o tra tor’s agree e t do u e t a d is a i di g for the contractor to comply with the provisions as contained in EMP.

Observation EMP as part of id do u e t a d also part of o tra tor’s agree e t.

Contractor is complying with the provisions as contained in EMP and is

submitting EMP compliance action report to Implementing Agency but not on

regular basis.

No document in the support of implementation of EMP by contractor was

submitted during the audit. Hence, it is difficult to comment on the

performance of contractors on EMP implementation.



Actionable Points Contractor to submit EMP compliance report on regular basis as per the

contract agreement.

C-9

C.7.2 ENVIRONMENTAL MONITORING

Legal Requirement As per monitoring action plan, Contractor shall monitor air & water quality,

noise levels thrice a year during construction phase.

Observation No Environmental Monitoring Report was produced during Environmental

Audit.

Actionable Points Contractor to submit the Environmental Monitoring Report to PWD-PHED for

construction phase.

C.7.3 CHILD LABOUR AND FORCED LABOUR
















C.7.4 OCCUPATIONAL HEALTH & SAFETY

The Contractor shall emphasize on Occupational H&S through training, documentation, reporting.





C-10


No civil construction work was seen on the day of the site visit.





C.8.0 TRAINING AND CAPACITY BUILDING




short trainings/workshops will necessarily cover the following:

a) Half day workshop: Introduction and sensitization to environment issues

This workshop to cover sensitization on environmental concerns:

Environmental impacts of urban infrastructure projects

GOI environmental regulations

ADB/multilateral/bilateral regulations

Coordination between departments for implementation of environmental safeguards

b) Three day workshop: EMP Implementation

Identification of environment impacts

Monitoring and Reporting for EMP

Public interactions and consultations

Reporting and coordination

Coordination for consents and with various departments

Monitoring formats filing and review of impacts

c) One day workshop: Recurring Training Programmes

Management of Environmental Impacts

Identification of Environmental Impacts

Environmental Regulations

Environmental Monitoring and Review



contractors.

Observation NCRPB engaged Project Management Consultant (PMC) which is in-housed in

NCRPB itself. NCRPB can be assisted by PMC in conducting capacity building

C-11

trainings programmes.



C.9.0 PUBLIC CONSULTATION & INFORMATION DISCLOSURE

Legal Requirement IEE summary to be translated into local language and made available at (i)

Office of PHED, Division, Sohna (ii) Office of Deputy Commissioner, Gurgaon.

Electronic version of Final IEE Report to be disclosed in websites of PHED




Observation IEE translated version in local language not available with PHED.

Electronic version of Final IEE Report not disclosed in websites of PHED



which are given in IEE Report. No support document regarding Public

Consultations were provided during the audit.

Actionable Points PHED to provide hindi (local language) version of IEE.

PHED to disclose Final IEE Report on its website

PHED to maintain Public Consultation records during construction and post

construction phase.

C.10.0 FEEDBACK MECHANISM ON MONITORING REPORTS

Feedback

Requirement


contractors monitoring reports to stakeholders and affected people.

Observation No monitoring report received from PHED/ contractor hence either NCRPB

could provide observations/comments to IAs and nor could it disclose the

monitoring reports to stakeholders and affected people.

Actionable Points NCRPB to communicate to IA regarding non receipt of monitoring report.

C-12

C.11.0 AUDIT FINDINGS




addressed through mitigation measures). The key environmental issues associated with project sewage

scheme and sewage treatment plant at Pataudi, Gurgaon is limited however the following actions shall

be required at various levels in a time bound manner.

S.No. Corrective Actions Responsible

Agency

Time Frame

(Months)

ADB/NCRPB/Host

Country

Requirements

1 PWD – PHED to follow up with forest

department and obtain stage II Forest

Clearance for the project.

PWD – PHED Two Months Host Country

Requirements

2 Public Health Engineering Division, Sohna

to follow-up with HSPCB for the required

NOC and submit a copy of the same to

NCRPB for record purpose.


Requirements





NCRPB Within One

Month

NCRPB’s

ESMS Requirement

4 PHED to induct Environmental Officer




manner.

PWD – PHED Within One

Month

NCRPB’s

ESMS Requirement

& DPR Provisions

5 PHED to maintain adequate records

related to meeting proceedings of GRC

and documents related to its capacity

building.


Month

NCRPB’s

ESMS Requirement

6 PHED/Contractor to maintain a complaint





Weeks

NCRPB’s

ESMS Requirement

7 Contractor to submit EMP compliance

report on regular basis as per contract


Months

NCRPB’s

ESMS Requirement

C-13


Agency

Time Frame

(Months)

ADB/NCRPB/Host

Country

Requirements

8 Contractor to submit the Environmental

Monitoring Report to PWD-PHED for

construction phase.


Months

NCRPB’s

ESMS Requirement

& IEE Requirement



site & maintain the same at their site

office.


Months

NCRPB’s

ESMS Requirement




incidents.


Weeks

NCRPB’s

ESMS Requirement




and contractors.

NCRPB Within One

Month

NCRPB’s

ESMS Requirement

12 PHED to provide hindi (local language)

version of IEE.

PHED Within One

Month

NCRPB’s

ESMS Requirement

& IEE Requirement

13 PHED to disclose Final IEE Report on its

website

PHED Within One

Month

NCRPB’s

ESMS Requirement

& IEE Requirement

14 PHED to maintain Public Consultation

records during construction and post

construction phase.

PHED Within One

Month

NCRPB’s

ESMS Requirement

15 NCRPB to communicate to IA regarding

non receipt of monitoring report. NCRPB Within Two

Weeks

EMP Requirement

C.12.0 CONCLUSION




C-14

C.13.0 SITE PHOTGRAPHS

Pump House Constructed at site Clarifier Constructed at site

Aeration Chamber Site Office, STP Pataudi

Display Baord at STP Site, Pataudi

C-15

Appendix C – 1


C-16

Appendix C – 2

GRC FORMATION LETTER

D-i

Annexure D

Environmental Audit Report AUGMENTATION OF WATER SUPPLY SCHEME FOR NALHAR MEDICAL

COLLEGE & NUH TOWN AND ADJOINING VILLAGES OF NUH TOWN



January, 2016

D-i

TABLE OF CONTENTS


Abbreviations D-ii

D.1.0 INTRODUCTION D-1

D.1.1 Background D-1

D.1.2 Sub Project Description D-1

D.1.2.1 Project Location D-1

D.1.2.2 Source of Raw Water D-2

D.1.2.3 Intake works D-2

D.1.2.4 Water Treatment Plant (WTP) D-2

D.1.2.5 Rising Main D-3

D.1.2.6 Booster D-3

D.1.2.7 Reservoir D-4

D.1.2.8 Supply & Distribution mains D-4

D.1.2.9 Power supply D-4

D.1.2.10 Implementation Schedule D-4

D.1.3 ESMS of NCRPB D-4

D.1.4 Salient Features D-5

D.2.0 AUDIT METHODOLOGY D-6

D.3.0 CATEGORIZATION OF PROJECT D-6

D.4.0 STATUS OF REGULATORY CLEARANCES D-6

D.4.1 Environmental Assessment Requirements D-6

D.4.2 Required Clearances and Approvals D-7

D.5.0 INSTITUTIONAL ARRANGEMENT D-8

D.6.0 GRIEVANCE REDRESS MECHANISM D-9

D.7.0 SAFEGUARDING – ENVIRONMENT HEALTH & SAFETY D-10

D.7.1 EMP Compliance Reporting D-10

D.7.2 Environmental Monitoring D-10

D.7.3 Child Labour and Forced Labour D-11

D.7.4 Occupational Health & Safety D-11

D.8.0 TRAINING AND CAPACITY BUILDING D-12

D.9.0 PUBLIC CONSULTATION & INFORMATION DISCLOSURE D-12

D.10.0 DISCLOSURE OF ENVIRONMENTAL MONITORING REPORT ON ADB

WEBSITE

D-13

D.11.0 FEEDBACK MECHANISM ON MONITORING REPORTS D-13

D.12.0 AUDIT FINDINGS D-14

D.13.0 CONCLUSION D-15

D.14.0 GOOD ENVIRONMENTAL PRACTICES D-16

D.15.0 SITE PHOTOGRAPHS D-16


D-1 ENVIRONMENTAL APPRAISAL PROCESS D-17

D-ii

ABBREVIATIONS


DHBVNL Dakshin Haryana Bijli Vitran Nigam Ltd.

DPR Detailed Project Report








GoH Government of Haryana




GWSC Gurgaon Water Supply Channel

HSIIDC Haryana State Industrial Infrastructure Development Corporation


HUDA Haryana Urban Development Authority



KMP Kundli Manesar Palwal


NCR National Capital Region



NHAI National Highways Authority of India



WTP Water Treatment Plant

https://www.google.co.in/url?sa=t&rct=j&q=&esrc=s&source=web&cd=4&cad=rja&uact=8&ved=0CC4QFjAD&url=http%3A%2F%2Fdhbvn.org.in%2Fcontact-us&ei=s-W_VLfTEYWY8QWym4HgCw&usg=AFQjCNH4yJ-BPEoQM8BtSfdqGux8L8thqg&bvm=bv.83829542,d.dGc

D-1

D.1.0 INTRODUCTION

D.1.1 Background


augmentation of water supply scheme for Nalhar Medical College & Nuh town and adjoining 18 villages

of Nuh town and has approached the National Capital Region Planning Board (NCRPB) for financing. The

main objectives of the project are:

a) Improve infrastructural facilities and help create durable assets and quality oriented

services in the identified towns and villages.

b) Provide potable water supply at the prescribed service level.

c) Reduce or eliminate dependence on groundwater, and

d) Introduce an effective water supply management system at the level of small towns.

e) To reduce water borne diseases in the area.

f) To increase life span of residents.

The new system will draw raw water from the Gurgaon Canal which is part of the Western

Yamuna Canal System and carries copious flows round the year. This dedicated canal of 1000

cusecs is being constructed under the loan agreement from NCRPB, to supply drinking water to mainly

Gurgaon town being developed by HUDA. The cost of industrial drinking water demand has been shared

by HSIIDC. Similarly, PHED has shared cost to meet the drinking water demand of town and

villages enroute this canal. The total length of this dedicated canal is 70 Km.

The filtration system has been designed for gross demand of 34 MLD at the distribution

end corresponding to the intermediate year of 2027 while the intake works and transmission system are

designed for the gross demand of 41 MLD corresponding to the ultimate design year of

2042respectively. The total project cost is estimated to be Rs. 150 Crores.

D.1.2 Sub Project Description

D.1.2.1 Project Location

A schematic of the overall project is presented in Figure D.1.0 below, which comprises of raw water

intake works, raw water storage for 3 days near the intake, the treatment plant, a conventional

treatment plant involving coagulation-flocculation, rapid sand filtration and chlorination, clear

water pumping machinery and rising mains, a boosting station at Gurgaon - Pataudi road and

ground level service reservoirs at Sehsola and distribution mains and supply mains to Nuh town and

various villages, of different sizes as per service zones.

Selected critical components e.g., intake works, storage tanks, rising mains, clari flocculator, etc. are

designed corresponding to the ultimate design period i.e. 2042 while the rest of the components, e.g.,

Filters, pumping machinery, service reservoirs, etc. which can be implemented in a modular approach

have been designed for the intermediate stage of 2027.

D-2

Figure D.1.0: Layout Plan of Water Treatment Plant, Badli

D.1.2.2 Source of Raw Water

The Gurgaon Water Supply Channel (GWSC), an existing canal which is part of the Western

Yamuna canal network has been identified as the raw water source for the sub-project. It is a 70 km

long channel which takes off from the Delhi Branch at Kakroi in District Sonepat. It was

constructed in 2004-08 as a dedicated source of supply for domestic and industrial drinking water

requirements of Gurgaon, Manesar industrial township, Bahadurgarh, Farukhnagar, Pataudi, Haily

Mandi and villages. Storage of canal has been proposed for three days only.

D.1.2.3 Intake works

Intake works will be located in Gurgaon canal near village Badli which is about 11 km from

Farukhnagar and has access from the Gurgaon Farukhnagar road. The works will comprise intake pipe in

canal, carrier channel 1000M long of 1200 mm RCC pipe NP-3. Outlet in canal shall be fixed by canal

authorities.

D.1.2.4 Water Treatment Plant (WTP)

Canal water from canal shall be stored in raw water storage tank with 3 day detention capacity, suction

well, pump house for raw water pumping and clear water pumping, rapid sand filtration unit, a

conventional treatment plant involving clariflocculation, rapid sand filtration and chlorination,

clear water storage and pumping arrangements, etc. The backwash from the rapid sand filters is

proposed to be brought back into the raw water storage tanks, thereby avoiding the problem of its

D-3

disposal into surface water bodies or on land. This is a progressive approach which has been adopted

by PWD-PHED in almost all its water works and which helps in conserving a substantial quantity

(about 2-3%), staff quarters, boundary walls, internal roads etc. Total land area required for

construction of this composite WTP work is about 14 acres. This land is already acquired.

The Preliminary design recommends inclusion of a clarifloculator which may generate alum

sludges, with solid concentrations varying from 0.25 to 10%. Sludge which accumulates on the

bottom of the sedimentation basins must be removed periodically for the following reasons: (i) to

prevent interference with the settling process (such as re-suspension of solids due to scouring); (ii) to

prevent the sludge from becoming septic or providing an environment for the growth of

microorganisms that create taste and odour problems; and (iii) to prevent excessive reduction in the

cross sectional area of the basin (reduction of detention time).

Backwash water will be diverted to open reservoirs and supernatant will be pumped back to water

treatment plant. After reasonable accumulation of sludge in the reservoir, it will be pumped to

sludge disposal/management area. No effluent will be released from the WTP.

D.1.2.5 Rising Main

Treated water from water treatment plant shall be transported to Nuh by means of rising main to be

laid with D.I. class K -9 pipes. 900mm i/d D.I. pipe shall move from water treatment plant up to

11800RD. A pipe for supply of treated water to Farukhnagar shall take off at this junction.

Thereafter up to RD 18400, a pipe of 800 mm i/d will feed on line booster. From this booster a pipe line

for supply of treated water to Pataudi and Haily Mandi will take off. From this booster a 600 mm i/d pipe

shall be laid upto reservoir at hillock at RD 44600. This entire rising main is being laid along KMP

expressway. Thus no land acquisition is required for laying of this rising main. There is no plantation

within ROW of KMP expressway as it is still under construction and yet to be handed over to forest

department. Therefore no tree shall be cut and no permission of forest department is required. The

total length of this rising main is 44600M of various sizes and pipe laying will be carried out through

open excavation only and wherever there is railway line and highway crossings to be done,

trenchless technology will be adopted for laying the pipe lines. This rising main has been designed for

ultimate design year of 2047.

D.1.2.6 Booster

One on line booster is envisaged at RD 18400 to boost water pressure for supply to reservoir at RD

44600 near village Sehsola. This booster is located on Gurgaon – Pataudi road near KMP

expressway. It will have underground reservoir of 1.12 ML, with a pump house having pumping

machinery to pump water. From this booster a pipe to supply treated water to Pataudi and Haily Mandi

is also drawn.

D-4

D.1.2.7 Reservoir

A reservoir is proposed on RD 44600 near village Sehsola. This will have an underground reservoir of

9000 KL. From this reservoir water shall be supplied to Nuh town and 18 adjoining village

through supply mains by gravity.

D.1.2.8 Supply & Distribution mains

Water for supply to various consumers of Nuh town and 18 adjoining villages is drawn from

reservoir at Sehsola through supply/ distribution mains to be laid with D.I. Class K-9 pipes. A

350mm i/d pipe shall be laid connecting existing distribution system of village Sehsola. Another

supply main of 500mm i/d pipe shall be laid from this reservoir upto Nuh town. From this pipe line a

pipe of 300mm i/d shall be taken out to supply water to 7 villages. From this supply pipe

distribution pipe for each village shall be drawn for connecting with existing distribution system of each

village. Water shall be supplied in existing boosting station of Nuh town. No distribution system in

Nuh town has been proposed under this project. A pipe of 450mm i/d is to be laid for supply of water

to existing Nalhar medical college boosting station and remaining villages. The total length of

supply and distribution mains is 66.4 Km.

D.1.2.9 Power supply

Power supply at the water treatment plant works will be made from Badli substation, located at a

distance of about 11Km from WTP site. Independent substation of 11 KVA is proposed to be erected at

WTP site. Power supply to booster shall be taken from Pataudi substation located at a distance of about

10 Km from booster site. Independent substation of 11 KVA is proposed to be erected at booster site.

D.1.2.10 Implementation Schedule

The sub-project will be implemented by the PWD-PHED over a period of 2 years from the date of

awarding contract.

D.1.3 ESMS of NCRPB









process followed by NCRPB is given in Appendix D-1.



Infrastructure Financing Facility (NCRUIFF) and supported by ADB.

D-5

D.1.4 SALIENT FEATURES

Name of Work Water Supply scheme for Nalhar Medical College, Nuh town

surrounding 17 No. villages of Nuh Town & Source development

for Pataudi, Farrukh Nagar & adjoining villages (Haryana).

NCRPB Loan sanction amount Rs. 150 Crores

NCRPB Loan sanction date Loan No. L2660 IND(NCRPB) sanctioned during 46th

Meeting

Contract Completion Date for

the work

March 2016

Implementing Agency


Executive Engineer,

Public Health Engg. Division,

Opp. Laxmi Bazar, New Colony, Gurgaon

Tel: 0124-4238801,

e-mail: [email protected]

Executive Engineer

/DGM/Engineer (with address,

email, Tel No)

Executive Engineer,


Opp. Laxmi Bazar, New Colony, Gurgaon

Tel: 0124-4238801,


DPR consultant


Sh. Vijay Associates,

House No. 780 Sector 17 A Gurgaon

Tel: 9811008444; e-mail: [email protected]



Tender for appointment of supervision consultant is in process



--


Consultant

--

Bid invitation date for the work 27/06/2013

Contractor


The Indian Hume pipe Co. Ltd.

Construction House ,5 Walchand Hira Chand Road

Bolard State Mumbai

Tel: 022-22618091 -40748181


Letter of acceptance issue date 13/3/2014

Contract Agreement Signed

Date

24/02/2014

Contract Amount Rs. 128. Crores

Contract Completion Period 2 years

D-6

D.2.0 AUDIT METHODOLOGY





- Initial Environmental Examination Report



D.3.0 CATEGORIZATION OF PROJECT










for the project has been prepared in line with the ESMS of NCRPB and meeting

ADB guidelines. The IEE report has been approved by ADB and is disclosed on

ADB website in April 2014.


D.4.0 STATUS OF REGULATORY CLEARANCES






D.4.1 Environmental Assessment Requirements: The GoI EIA Notification of 2006 (replacing







D-7






D.4.2 Required Clearances and Approvals


1 Irrigation Authority – permission

for outlet from canal

PWD – PHED Permission exists in principal

2 Permission for DFO for cutting of

trees

PWD – PHED As no tree is proposed to be cut,

so no permission is required.

However permission to lay pipe

line in the ROW of PWD roads

already applied to DFO Nuh.

3 Permission from PWD B&R Sub

Division for laying pipe line on

road berm

PWD – PHED Permission to lay pipe in ROW of

road has been applied to

Executive Engineer PWD (B&R)

Nuh office. Permission has been

received in principal.

4 KMP Expressway (Under HSIIDC)

– permission for laying pipe line

PWD – PHED Executive Engineer, Public Health

Engg. proj. Divn. No. 1 Nuh vide

letter No.112I3 dated 25.10. 2010

applied for required permission.

5 Indian Railways – crossing of

railway lines of Gurgaon

Farukhnagar and Gurgaon

Rewari.

PWD – PHED Applied for permission vide letter

No. 12101 dated 31.12. 2014.

6 NHAI – crossing of NH-8 PWD – PHED Permission for cutting and

trenches was applied but the

same was returned with some

observations that permission for

cutting will not be granted.

Revised permission for trenches

shall be applied shortly.

Legal Requirement The following clearances shall be required for the project:

Permission from PWD B&R Sub Division for laying pipe line on road

berm

Permission from KMP Expressway for laying pipe line

Permission from Indian Railways for crossing of railway lines

Permission from NHAI for crossing of NH-8

D-8

Observations Permission from PWD B&R Sub Division for laying pipe line on road

berm – Approval awaited

Permission from KMP Expressway for laying pipe line – Approval

awaited

Permission from Indian Railways for crossing of railway lines –

Approval awaited

Permission from NHAI for crossing of NH-8– Approval awaited

Also PHED is still to apply for electric meter connection from DHVBNL.

Actionable Points PHED to follow up with respective agencies (PWD B&R Sub Division, HSIIDC,

Indian Railways and NHAI) for the required clearances and provide a copy of

the same to NCRPB.

D.5.0 INSTITUTIONAL ARRANGEMENT

The following agencies are involved in execution of this subproject for construction of Water

Supply Scheme for Nalhar Medical College, Nuh town and surrounding 18 No. villages of Nuh Town:



III. Supervision Consultant (SC): IA to engage a Supervision Consultant to supervise the construction

activities.









During construction, the construction supervision shall be conducted by PHED with the assistance of

Supervision Consultant (SC). The Supervision Consultant shall identify an officer to oversee the








D-9

Supervision Consultant to identify an officer to oversee the implementation of

EMP.




process of filling the vacant position.



execution. However, at present the Environmental related works are being

looked after by Executive Engineer, PHED, Gurgaon.

Supervision Consultant is still not in place to monitor day to day construction

activities.


the advertised position at the earliest for implementing the ESMS.



manner.

IA to engage Supervision Consultant to monitor day to day construction

activities.

D.6.0 GRIEVANCE REDRESS MECHANISM











Gurgaon and at Water Treatment Plant at Badli. A complaint registers to be

made available at the site office of contractor, with a display board indicating

availability of such facility.

D-10

Observation No Grievance Redressal Committee is in place.

A Complaint receiving register at site office and also at PHED office Gurgaon

was not available during site visit.



Actionable Points PHED to constitute a Grievance Redressal Committee and maintain adequate

records related to GRC proceedings and its capacity building.



D.7.0 SAFEGUARDING – ENVIRONMENT HEALTH & SAFETY

D.7.1 EMP COMPLIANCE REPORTING



EMP.

Legal Requirement EMP for s the part of o tra tor’s agree e t do u e t a d is a i di g for the contractor to comply with the provisions as contained in EMP.

Observation EMP was part of id do u e t a d also part of o tra tor’s agree e t.



performance of contractors on EMP implementation. Moreover the six

monthly Environmental Monitoring Reports also not covering the details

regarding implementation of EMP and its compliance status.

Actionable Points Contractor to submit EMP compliance report to PWD-PHED on regular basis as

per the contract agreement.

D.7.2 ENVIRONMENTAL MONITORING


noise levels during construction thrice a year and during post construction

phase twice a year. Also Canal water quality monitoring is required to be

D-11

monitored.

Observation No Environmental Monitoring report was produced during the Environmental

Audit.

Actionable Points Contractor to submit to PWD-PHED environmental monitoring report for

construction phase.

D.7.3 CHILD LABOUR AND FORCED LABOUR













Observation No child labour was observed at any project site. Any indication of forced or



D.7.4 OCCUPATIONAL HEALTH & SAFETY







During the site visit, it was observed that no worker was using Personal

Protective Equipment while working.

D-12



Contractor to provide Personal Protective Equipments to workers during

execution of work at site.



D.8.0 TRAINING AND CAPACITY BUILDING






Legal environmental requirements that need to be complied

Environmental assessments such as IEE / EIA

Management measures as stipulated in EMP

Feasible environmental good practices for effective implementation.



contractors.

Observation NCRPB has engaged Project Management Consultant (PMC) which is in-housed

in NCRPB itself. NCRPB can be assisted by PMC in conducting capacity building




D.9.0 PUBLIC CONSULTATION & INFORMATION DISCLOSURE

Legal Requirement IEE to be translated into Hindi. Both the English and Hindi versions to be

available at: (i) Office of the PHED Division at Nuh, (ii) Office of the

District Commissioner, Mewat district.

Final IEE Report to be disclosed in websites of ADB and PHED




PHED to issue notification on the disclosure mechanism in local

D-13

newspapers, to provide information on project, as well as start dates etc.

Observation IEE translated version in Hindi was not available with PHED, Gurgaon during

audit

Final IEE Report disclosed on ADB website but not on PHED website



which are given in IEE Report disclosed on ADB website. No documentation in

support of Public Consultation conducted during construction phase provided

during audit. Public Consultations during post construction phase yet to be

conducted.

PHED to issue notification on the disclosure mechanism

Actionable Points PHED to keep a Hindi version of IEE at their Gurgaon Office and upload IEE

Report on their website.

PHED to provide and disclosure information on project in local newspapers

D.10.0 DISCLOSURE OF ENVIRONMENTAL MONITORING REPORT ON ADB WEBSITE





April – September 2012





However, EMP implementation details not provided in any of the

environmental monitoring reports.

Actionable Points NCRPB to include EMP implementation details in environmental monitoring

reports

D.11.0 FEEDBACK MECHANISM ON MONITORING REPORTS

Feedback NCRPB is required to provide observations/comments to IAs and to disclose the

contractors monitoring reports to stakeholders and affected people.

D-14

Requirement

Observation No monitoring report received from PHED/ contractor hence either NCRPB

could provide observations/comments to IAs and nor could it disclose the

monitoring reports to stakeholders and affected people.

Actionable Points NCRPB to communicate to IA regarding non receipt of monitoring report.

D.12.0 AUDIT FINDINGS




addressed through mitigation measures). The key environmental issues associated with project

augmentation of water supply scheme for Nuh town and adjoining 18 villages is limited however the

following actions shall be required at various levels in a time bound manner.


Agency

Time Frame

(Months)

ADB/NCRPB/Host

Country

Requirements

1 PHED to follow up with respective

agencies (PWD B&R Sub Division, HSIIDC,

Indian Railways and NHAI) for the

required clearances and provide a copy

of the same to NCRPB.

PHED Two Months Host Country

Requirements





NCRPB Within One

Month

NCRPB’s

ESMS Requirement





manner.

PHED Within One

Month

NCRPB’s

ESMS Requirement

& DPR Provisions

4 IA to engage Supervision Consultant to

monitor day to day construction

activities.

PHED Within One

Month

DPR & IEE

Provisions

5 PHED to constitute a Grievance Redressal

Committee and maintain adequate

records related to GRC proceedings and

its capacity building.

PHED Within One

Month

NCRPB’s

ESMS Requirement






Weeks

NCRPB’s

ESMS Requirement

D-15


Agency

Time Frame

(Months)

ADB/NCRPB/Host

Country

Requirements


report to PWD-PHED on regular basis as

per the contract agreement.


Months

NCRPB’s

ESMS Requirement

8 Contractor to submit to PWD-PHED

environmental monitoring report for

construction phase.


Months

NCRPB’s

ESMS Requirement



site and maintain the same at their site

office.


Months

NCRPB’s

ESMS Requirement

10 Contractor to provide Personal Protective

Equipments to workers during execution

of work at site.


Months

Host Country

Requirement




incidents.


Weeks

NCRPB’s

ESMS Requirement




and contractors.

NCRPB Within One

Month

NCRPB’s

ESMS Requirement

13 PHED to keep a Hindi version of IEE at

their Gurgaon Office and upload IEE

Report on their website.

PHED Within One

Month

NCRPB’s

ESMS Requirement

& IEE Provisions

14 PHED to provide and disclosure

information on project in local

newspapers

PHED Within One

Month

NCRPB’s

ESMS Requirement

& IEE Provisions

15 NCRPB to include EMP implementation

details in environmental monitoring

reports

NCRPB Within One

Month

Loan Requirement

16 NCRPB to communicate to IA regarding

non receipt of monitoring report.

NCRPB Within One

Month

Loan Requirement

D.13.0 CONCLUSION




D-16

D.14.0 GOOD ENVIRONMENTAL PRACTICES

The following good environmental practices were observed on the project:

Provision of safe drinking water at site by Contractor

Water sprinkling being carried out at site by Contractor to reduce dust emissions

D.15.0 SITE PHOTGRAPHS

Construction work at Intake Raw WaterTank

Construction work at Treated Water Tank

Labour camps at Constuction site

D-17

Appendix D – 1


E-i

Annexure E

Environmental Audit Report AUGMENTATION OF WATER SUPPLY SYSTEM FOR

FARRUKHNAGAR TOWN



January, 2016

E-i

TABLE OF CONTENTS


Abbreviations E-ii

E.1.0 INTRODUCTION E-1

E.1.1 Background E-1

E.1.2 Sub Project Description E-1

E.1.2.1 Project Location E-1

E.1.2.2 Source of Raw Water E-2

E.1.2.3 Bulk Transmission of Treated Water E-2

E.1.2.4 Treated Water Storage, Ground level clear water Reservoirs and

Booster Stations

E-2

E.1.2.5 Treated Water Distribution System E-3

E.1.2.6 Implementation Schedule E-3

E.1.3 ESMS of NCRPB E-3

E.1.4 Salient Features E-4

E.2.0 AUDIT METHODOLOGY E-5

E.3.0 CATEGORIZATION OF PROJECT E-5

E.4.0 STATUS OF REGULATORY CLEARANCES E-6

E.4.1 Environmental Assessment Requirements E-6

E.4.2 Required Clearances and Approvals E-6

E.5.0 INSTITUTIONAL ARRANGEMENT E-7

E.6.0 GRIEVANCE REDRESS MECHANISM E-8

E.7.0 SAFEGUARDING – ENVIRONMENT HEALTH & SAFETY E-9

E.7.1 EMP Compliance Reporting E-9

E.7.2 Environmental Monitoring E-10

E.7.3 Child Labour and Forced Labour E-10

E.7.4 Occupational Health & Safety E-11

E.8.0 TRAINING AND CAPACITY BUILDING E-11

E.9.0 AUDIT FINDINGS E-12

E.10.0 CONCLUSION E-13

E.11.0 SITE PHOTOGRAPHS E-14

E-ii

ABBREVIATIONS


DHBVNL Dakshin Haryana Bijli Vitran Nigam Ltd.







ESIA Environmental & Social Impact Assessment

ESMP Environmental & Social Management Plan


GoH Government of Haryana




GWSC Gurgaon Water Supply Channel





NCR National Capital Region





https://www.google.co.in/url?sa=t&rct=j&q=&esrc=s&source=web&cd=4&cad=rja&uact=8&ved=0CC4QFjAD&url=http%3A%2F%2Fdhbvn.org.in%2Fcontact-us&ei=s-W_VLfTEYWY8QWym4HgCw&usg=AFQjCNH4yJ-BPEoQM8BtSfdqGux8L8thqg&bvm=bv.83829542,d.dGc

E-1

E.1.0 INTRODUCTION

E.1.1 Background


augmentation of water supply system for Farrukh Nagar town and has approached the National Capital

Region Planning Board (NCRPB) for financing the project. The main objectives of the project are as

follows:

Improve infrastructural facilities and help create durable assets and quality oriented

services in the identified towns.

Provide potable water supply at the prescribed service level.

Reduce or eliminate dependence on groundwater, and

Introduce an effective water supply management system at the level of small towns.

The new system will draw raw water from the Gurgaon Canal which is part of the Western

Yamuna Canal System and carries copious flows round the year. The system has been designed for gross

demand of 5.273 MLD at the distribution end corresponding to the intermediate year of 2027 while the

intake works and transmission system are designed for the gross demand of 6.25 MLD corresponding

to the ultimate design year of 2042 respectively. The sub-project will cover the entire population of

Farrukh Nagar town and four adjoining villages. Total population to be served in the ultimate stage of

the project is of the order of 36,379. The total project cost is estimated to be Rs. 24.34 Crore.

Farrukh Nagar Water Supply Augmentation Scheme has been proposed by tapping 5.44 MLD treated

water from clear water main of Mewat Combined Water Supply Scheme having NCR water

supply open canal as source and conveyed to town through 3.2 Km long rising main. The water is

proposed to be distributed by pumping from 3 zonal underground tanks cum booster pumping

stations to the house service connections directly.

E.1.2 Sub Project Description

E.1.2.1 Project Location

A schematic of the overall project is presented in Figure 1 below which comprises of raw water intake

works, raw water storage for one day near the intake, raw water pumping station and rising main of

26km, raw water storage for 6 days at the treatment plant, a conventional treatment plant involving

coagulation- flocculation, rapid sand filtration and chlorination, clear water pumping machinery and

rising mains, and ground level service reservoirs and booster stations in various service zones. Raw

water storage corresponding to 7 days of demand has been included considering typical annual canal

closure.

E-2

E.1.2.2 Source of Raw Water

The Gurgaon Water Supply Channel (GWSC), an existing canal which is part of the Western Yamuna

Canal network has been identified as the raw water source for the sub-project. It is a 70 km long channel

which takes off from the Delhi Branch at Kakroi in District Sonepat. It was constructed in 1993-94 as a

dedicated source of supply for domestic and industrial water requirements of Gurgaon, Manesar

industrial township and Bahadurgarh.

E.1.2.3 Bulk Transmission of Treated Water

A project of providing drinking water to Mewat was approved with canal based head ork’s at village

Badli and conveying treated fresh water through rising main from Badli upto Nuh Town in Mewat, along

the proposed KMP expressway which is 3.27 Km from Farrukh Nagar is proposed as the tapping point

to supply water to various boosting stations in Farrukh Nagar Town.

E.1.2.4 Treated Water Storage, Ground level clear water Reservoirs and Booster Stations

Treated water storage will be provided at various locations. Three underground clear water reservoirs

(CWR) with capacity of 0.732 ML for zone-1, 0.468 ML for zone-2 and 0.683 ML for zone-3 are proposed

which corresponds to half day demand of the ultimate design year. The water in the CWRs is proposed

to pump directly to the House Service Connections through the respective Booster pump sets.

E-3

E.1.2.5 Treated Water Distribution System

The distribution system has been designed for considering the demand of year 2042, a peak factor of 3

and tail end pressure of 7 m of water column. It is proposed to lay about 26.75 km of distribution

pipelines varying from 100 to 300 mm in diameter. With regard to the material of pipes, as per the GoH

orders, the sub-project proposes to use only ductile iron pipes for the distribution network.

E.1.2.6 Implementation Schedule

The sub-project will be implemented by the PWD-PHED over a period of 2 years during 2013-2015. The

pre-project phase during 2012-2013 includes selection of bidders for various construction

packages.

E.1.3 ESMS of NCRPB


prepared a draft Environmental and Social Management Systems (ESMS) to meet the environmental

safeguard requirements of donors such as the multilateral agencies (ADB, WB, etc.) and bilateral

agencies (KfW, JBIC, etc.). The ESMS provides an overall management system to NCRPB to identify,

assess, and mitigate environmental and social issues that are likely to arise in projects financed by

NCRPB and implemented by Implementing Agencies (IAs). The ESMS outlines the policies, methods of

assessments and procedures that will enable NCRPB to ensure that a project that it funds is developed

in accordance with ESMS and is adequately protected from associated risks. IAs is required to comply

with the ESMS conditions while submitting their loan application.


financing the project. The project is being funded under the National Capital Region Urban

Infrastructure Financing Facility (NCRUIFF) and supported by KfW.

E-4

E.1.4 Salient Features

Name of Work Augmentation of Water Supply system for Farrukh Nagar

town with canal water as source.

NCRPB Loan sanction amount Rs. 24.34 Crores

NCRPB Loan sanction date Letter No. 1-12013 (8) HNA Gurgaon/2011-12/NCRPB

Dated 22/2/2013

Contract Completion Date for the

work

February 2016

Implementing Agency


PWD - Public Health Engg. Division,

Gurgaon

Tel: 0124-4238801,


Executive Engineer

/DGM/Engineer


Executive Engineer,


Opp. Laxmi Bazar, New Colony,

Gurgaon

Tel: 0124-4238801,


DPR consultant


Sh. Vijay Associates,

House No. 780 Sector 17 A Gurgaon

Tel: 9811008444




Tender for appointment of supervision consultant is in

process



--


Consultant

--

Bid invitation date for the work 18/06/2013

Contractor


M/S Goel Project Pvt. Ltd.

30, Priti Nagar,

Hisar ( Haryana)

Tel: 01662-232535, 9215544536


Letter of acceptance issue date 20/01/2014

Contract Agreement Signed Date 12/02/2014

Contract Amount Rs. 968.58 lacs

Contract Completion Period 2 years

E-5

E.2.0 AUDIT METHODOLOGY





- Initial Environmental Examination Report



E.3.0 CATEGORIZATION OF PROJECT



Environment Category E2.

This subproject is financed by KfW and thus will follow the KfW guidelines on environmental and social

safeguards. All projects financed by KfW shall be classified into three categories A, B or C, according to

the relevance of their potentially negative environmental and social impact.

Projects will be classified as category A, if they have a severe negative impact on the environment

and/or the social condition of those concerned. For category A projects, it is mandatory to undertake

Environmental and Social Impact Study (ESIS) and draw up an Environmental and Social Management

Plan (ESMP).

Projects will be classified as category B, if they have a potential negative impact on the environment

and/or the social condition of those concerned, which, however, is less severe than that of category A.

For category B projects, the need for and the scope, priorities and depth of an Environmental and Social

Impact Study (ESIS) have to be determined on a case by case basis.

Projects will be classified as category C, if they are expected to have no or only minor negative

environment and/or the social impacts. Category C projects usually do not require any additional

analysis or further ESIA procedures.


project is classified as Environment Category E2.

Observation NCRPB Environmental and Social Management System (ESMS) do not contain

any information on KfW safeguards categorization. However, the subproject

falls under category B as per KfW safeguards categorization.

Environmental Impact Assessment Report has been prepared meeting KfW

guidelines.

Actionable Points NCRPB to include in its Environmental and Social Management System (ESMS)

safeguards categorization criteria as per KfW guidelines.

E-6

E.4.0 STATUS OF REGULATORY CLEARANCES






E.4.1 Environmental Assessment Requirements: The GoI EIA Notification of 2006 (replacing












E.4.2 Required Clearances and Approvals


1 Diversion of Forest Land PWD – PHED Application for obtaining

permission for diversion of forest

land for laying of water supply

main pipeline on left side of

Gurgaon – Farrukhnagar road on

KMP from RD 17.200 to RD

20.852 submitted to Forest

Department.

Approval awaited.

2 Permission for cutting of road from

PWD B&R Sub Division

PWD – PHED Application for grant of

permission from B&R Sub

Division for cutting of road for

laying of water pipeline

submitted.

Approval awaited.

3 Electrical connection from

DHVBNL

PWD – PHED The provisional estimate from

DHVBNL department approved

copy is yet to be received.


Diversion of Forest land for laying of water pipeline along Gurgaon –

E-7

Farrukhnagar road on KMP from RD 17.200 to RD 20.852 shall be required as

per Forest Conservation Act 1980.

Also, Permission for cutting of road for laying of water pipeline from PWD B&R

Sub Division shall be required.

Also, Permission from DHBVNL for Electrical connection shall be required.

Observations The project requires diversion of 0.3652 ha of protected forest land along

Gurgaon – Farrukhnagar road on KMP from RD 17.200 to RD 20.852 for laying

of water pipeline. Approval is awaited.

Application for grant of permission from B&R Sub Division for cutting of road

for laying of water pipeline submitted. Approval awaited.

The provisional estimate from DHVBNL department approved copy is yet to be

received.

Actionable Points PWD – PHED to obtain the required forest clearance for the project.

PWD – PHED to follow up with B&R Sub Division for obtaining permission for

cutting of road for laying of water pipeline.

PWD – PHED to follow up with DHVBNL department for obtaining necessary

approval regarding electrical connection.

E.5.0 INSTITUTIONAL ARRANGEMENT

The following agencies are involved in execution of this subproject for construction of water

treatment & supply scheme for Farrukhnagar town, Gurgaon:



III. Supervision Consultant (SC): IA to engage a Supervision Consultant to supervise the

construction activities.









E-8

During construction, the construction supervision is conducted by PHED with the assistance of

Supervision Consultant (SC). The Supervision Consultant shall identify an officer to oversee the








Supervision Consultant to identify an officer to oversee the implementation of

EMP.




process of filling the vacant position.



execution. However, at present the Environmental related works are being

looked after by Executive Engineer, PHED, Gurgaon.

Supervision Consultant is still not in place to monitor day to day construction

activities.





manner.

IA to engage Supervision Consultant to monitor day to day construction

activities.

E.6.0 GRIEVANCE REDRESS MECHANISM





E-9







Gurgaon and at Water Boosting Stations at Farrukhnagar. A complaint registers

to be made available at the site office of contractor, with a display board

indicating availability of such facility.

Observation No Grievance Redressal Committee is in place.

A Complaint receiving register at site and also at PHED office Gurgaon was not

available.



Actionable Points PHED to constitute a Grievance Redressal Committee.



E.7.0 SAFEGUARDING – ENVIRONMENT HEALTH & SAFETY

E.7.1 EMP COMPLIANCE REPORTING

For the KfW financed projects executing agencies are required to conduct an Environmental and Social

Impact Assessment (ESIA). All Environmental and Social Impact Studies (ESIS) recommendations are to

be set forth in an action list as part of an Environmental and Social Management Plan (ESMP), which

specifies environmental and social monitoring measures that need to be undertaken by the executing

agency. If an ESMP has been drawn up, it will be used as a basis for monitoring.

Legal Requirement EMP forms the part of o tra tor’s agree e t do u e t a d is a i di g for the contractor to comply with the provisions as contained in EMP.

Observation EMP was prepared during the preparation of Environmental Impact

Assessment Report. The same was made part of bid document and also made

part of o tra tor’s agree e t.



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performance of contractors on EMP implementation.

Actionable Points Contractor to submit EMP compliance report on regular basis as per contract

agreement

E.7.2 ENVIRONMENTAL MONITORING


noise levels once during pre-construction, construction and post construction

phase.

Observation No Environmental Monitoring report was produced during the Environmental

Audit.

Actionable Points Contractor to submit to PWD-PHED environmental monitoring report for pre-

construction, construction phase.

E.7.3 CHILD LABOUR AND FORCED LABOUR













Observation No child labour was observed at any project site. Any indication of forced or



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E.7.4 OCCUPATIONAL HEALTH & SAFETY











E.8.0 TRAINING AND CAPACITY BUILDING





a) One day workshop: Introduction and sensitization to environment issues

This workshop to cover sensitization on environmental concerns:

Environmental impacts of urban infrastructure projects

GOI environmental regulations

ADB/multilateral/bilateral regulations

Coordination between departments for implementation of environmental safeguards

b) Two day workshop: EMP Implementation

Identification of environment impacts

Monitoring and Reporting for EMP

Public interactions and consultations

Reporting and coordination

Coordination for consents and with various departments

Monitoring formats filing and review of impacts

c) One day workshop: Recurring Training Programmes

Management of Environmental Impacts

Identification of Environmental Impacts

Environmental Regulations

Environmental Monitoring and Review

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contractors.

Observation NCRPB has engaged Project Management Consultant (PMC) which is in-housed

in NCRPB itself. NCRPB can be assisted by PMC in conducting capacity building




E.9.0 AUDIT FINDINGS


Environment Category E2 (equivalent to KfW Category B) (Projects with potential limited adverse


addressed through mitigation measures). The key environmental issues associated with project

augmentation of water supply system for Farrukh Nagar town is limited however the following actions

shall be required at various levels in a time bound manner.


Agency

Time Frame

(Months)

KfW/NCRPB/Host

Country

Requirements

1 NCRPB to include in its Environmental

and Social Management System (ESMS)

safeguards categorization criteria as per

KfW guidelines.

NCRPB Within Three

Month

NCRPB’s

ESMS Requirement

2 PWD – PHED to obtain the required

forest clearance for the project.


Requirements

3 PWD – PHED to follow up with B&R Sub

Division for obtaining permission for

cutting of road for laying of water

pipeline.

PWD – PHED One Month Host Country

Requirements

4 PWD – PHED to follow up with DHVBNL

department for obtaining necessary

approval regarding electrical connection.


Month

Host Country

Requirements





NCRPB Within One

Month

NCRPB’s

ESMS Requirement





manner.


Month

NCRPB’s

ESMS Requirement

& DPR Provisions

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Agency

Time Frame

(Months)

KfW/NCRPB/Host

Country

Requirements

7 IA to engage Supervision Consultant to

monitor day to day construction

activities.


Month

DPR Provisions

8 PHED to constitute a Grievance Redressal

Committee.


Month

NCRPB’s

ESMS Requirement






Weeks

NCRPB’s

ESMS Requirement


report on regular basis


Months

NCRPB’s

ESMS Requirement

11 Contractor to submit to PWD-PHED

environmental monitoring report for pre-

construction, construction phase.


Months

NCRPB’s

ESMS Requirement

12 Contractor to formulate an EHS policy &

Emergency response plan specific to site

and maintain the same at their site office.


Months

NCRPB’s

ESMS Requirement


documentation & reporting of

occupational accidents, diseases &

incidents.


Weeks

NCRPB’s

ESMS Requirement




and contractors.

NCRPB Within One

Month

NCRPB’s

ESMS Requirement

E.10.0 CONCLUSION




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E.11.0 SITE PHOTGRAPHS

Water pipe laying work in Farrukhnagar Town

Layout Plan of Boosting Station Zone – I and Zone - III