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ASPA Section on Public Law and AdministrationBi-monthly Conference Call

MINUTES – May 14, 2018

Introductions: The meeting was called to order at 7:10pm

Attendance: Dovie Dawson, Phillip Jackson, Glenn Joseph and Rachel Robinson

Absent: Ashlee Kelly and Horace Blake

Minutes: April 2, 2018 minutes were approved. Glenn made the motion and it was 2nd

by Phillip. Motion passed to accept the minutes.

ASPA 2019 Conference Washington, D.C. Participation

Annual Event Fundraiser: Dovie noted that the location for the event will be at Morton’s Steakhouse, 1050 Connecticut Avenue NW, Washington, DC 20036 which is directly across the street from the conference hotel, The Mayflower. She added that the date for the event will be March 8, 2019 at 6pm and each speaker will be given an award as a token of appreciation. Dovie also noted that we used the location in 2014 and the private room is perfect for our affair. Phillip stated that he thinks it would work with giving an award to speakers. Rachel added that people like recognition and Glenn concurred. Glenn further added that it gives a person a sense of involvement and feeling good.

Dovie queried the Board asking since we would be giving out a scholarship, would we be giving out our section awards as this would give us two speakers simultaneously. Rachel asked to describe the awards and Dovie complied describing the SPLA Jurisprudence Champion and SPLA Stellar Practitioner awards to the Board. Rachel recommended the practitioner award to SEC Chairwoman, Mary Joe White for her assistance with enforcement of deploying corruption in government; emerging economies; financing contracts as she is the first woman to chair the SEC. Also, Rachel added another potential awardee, Sharon Bowen the SEC Commissioner, Commodity Exchange. Glenn added that getting a politician is okay. He further noted that Congressman, Gregory Meeks is a lawyer in Queens and he focuses on housing issues. Rachel, Dovie and Phillip concurred on the awardees, Ms. White and Ms. Bowen.

Silent Auction: Dovie indicated that at the Denver conference, two bidders failed to respond to calls and/or emails to pick up their items and asked the Board for other suggestions to avoid this at future conferences. Rachel stated that we should advertise that items must be paid for that night, but not in a manner to scare people away. Glenn

added that we need to start the auction online which will allow people to bid if they are not there. He stated that we can give it to the next person that is on the bid sheet. Dovie asked the Board if there were any other items that she should seek out for the Washington, D.C. conference. Rachel asked do we market information for the Silent Auction and Dovie indicated no we don’t. Glenn added that we need to advertise electronically and print up 500 flyers or cards that can be put into the registration bag. Rachel also stated that we should create a link to ASPA to bring ASPA and SPLA together via social media whereby people can prepare for making purchases at our silent auction. Dovie replied that she would ask Ashlee concerning this.

Bylaw review: Dovie indicated that she will also ask SPLA membership about changing the fiscal year so that it aligns with ASPA’s. Dovie stated that currently SPLA’s fiscal year runs from April-March while ASPA’s runs Jan-Dec. Glenn stated that each section/chapter has the option to make changes. Rachel asked what make it easier for me in terms of the financial report? Dovie replied that aligning it with ASPA would be best in terms of reports. Glenn made the motion for changing the SPLA fiscal year from April 1-March 31 to Jan 1-Dec 31, 2nd by Rachel. Motion passed. Dovie will send out the voting materials to the SPLA membership.

Committee Chair Reports:

Finance Report: Dovie noted that the balance of the account is $835.44. Glenn made the motion to accept the financial report as stated, 2nd by Rachel. Motion passed.

Fundraising/Marketing Report: Dovie had nothing additional to report.

Newsletter, Website Report: Ashlee was not present. Dovie asked the Board how they liked the monthly Newsletter and Rachel stated that it was great and to continue with it. The idea of a blog was brought up and Glenn asked who would do it monthly? Dovie noted that he had a point. Rachel concurred and stated that honestly with her current workload that she is barely keeping up with the PA Times deadline. Dovie noted that this would be tabled for now.

Social Media Report: Ashlee was not present, and the topic was tabled.

Scholarship Report: Dovie stated that the scholarship will be advertised with ASPA to get submissions and it was concurred.

Electronic Journal Report: N/A

Membership Report: Ashlee was not present, and the topic was tabled.

New Business: Dovie asked if it would be a good idea to present a panel prior to our reception. Glenn indicated that it would be a great idea for a panel on a hot topic. Rachel and Phillip concurred. Rachel stated that there is currently a hollowing out of the administration and we could make it specific to the topic. She added to not mention Trump, but explain what’s going on. Glenn added that it should be in that area and look at the interior administration and all the things that are happening within the body of corruption and find a topic. He added that Melanie didn’t move-in until the $26M came from the inauguration committee. Rachel indicated to look at what is going on in the executive branch with government contracts, handing over public jobs to family and find a neutral word to describe it. Glenn recommended to look at areas where there is blatant degeneration and find a way to merge them into a topic. Phillip added by using the neutral word and being politically correct Is not the way.

Dovie asked Board members to come up with a topic or title for the prospective panel and that ASPA guarantees each section at least “1” panel to be approved. She also noted that if we present a complete panel, it undoubtedly will be accepted. Rachel, Glenn and Phillip offered the following topics: Nepotism in the destruction in the administration state; Nepotism and the destruction of public administration; Nepotism in the undermining of public administration; Undermining of the administrative state. Glenn asked how well is nepotism? He also stated that it is only in administrative positions and it is the brunt of people’s actions who don’t know anything. Rachel indicated that nepotism must be the first word in our panel topic. Dovie voiced that she felt it would be a wonderful topic for our panel preceding the reception. She noted that she would email everyone on the Board the suggested topics and everyone can vote on the name, number of panelists, time, etc. Further, Dovie noted that she would send a Doodle poll for a necessary meeting for June to finalize our 2019 conference participation.

Adjourn: Glenn made the motion to adjourn and it was seconded by Phillip. Motion passed. 8:38pm CST


MINUTES – April 2, 2018

Introductions: The meeting was called to order at 7:10pm

Attendance: Ashlee Kelly, Dovie Dawson, Glenn Joseph, Horace Blake and Rachel Robinson

Absent: Phillip Jackson

Minutes: January 16, 2018 minutes were approved. Horace made the motion and it was 2nd by Glenn. Motion passed to accept the minutes.

ASPA 2018 Conference Denver Update

SPLA Throwback Social Fundraiser and Silent Auction: Dovie discussed the success of the fundraiser in Denver and gave the summarized totals which were: $30.00 (Raffle); $279.29 (Eventbrite - $187.54 donations (8); $137.94 sales (22) less credit card processing fees $46.19); $4.67 (Square onsite sale $5.00 less processing fee $0.33); $508.00 (Silent Auction - $436.00 collected; $72.00 uncollected); $105.00 (Donation Jar - $125.00 less $20.00 for scarf; $65.00 entrance fee; $40.00 donations); $410.75 Expenses ($292.91 event; $117.84 – 2016 event; Dovie paid for the Suite $450). Subtotal $854.96 - $410.75=$444.21. Rachel asked what the goal was and Dovie explained $1,000.00. Ashlee added that we should have an online ongoing fundraising and note the $500.00 scholarship in the Newsletter.

ASPA 2019 Conference Washington, D.C.

Annual Event Fundraiser: Dovie asked what ideas the board had in terms of how we would conduct our annual fundraising event in Washington, D.C. next year. Horace mentioned to support the scholarship that we should pick out a sight-seeing event (civil rights), rent a van and ask for a small donation. Rachel noted that that was a good idea and there are free museums to visit in D.C. Ashlee added that she previously walked to different places and we could do a walk to all historical places. Rachel noted to have a capital tour or cultural/legal experience. Glenn suggested the African American Museum is there as well. Horace stated that we need to get some funding and the wording should be focused on students and activities for the public. Rachel stated that we need to continue to make members aware of the scholarship and activities before the conference. Glenn concurred and further stated that we should plan to do the same as 2018. It would build the event and traffic and continue with fundraising efforts. He also stated that we should seek sponsors from law firms. Dovie asked what board

members would attend the 2019 in D.C. and everyone on the call noted they would except Ashlee was a “maybe.”

Speaker: Dovie stated the previous time in Washington, D.C. in 2014, we had a panel of 3 local public officials and will have speakers come again in 2019. Rachel noted that having a speaker is a good idea. She noted that she knows a former commissioner and attorney and the topic could be “Dismantle of the Administration” or “Lack of Leadership.” Rachel indicated that she would make calls and have the information for the next meeting. Ashlee stated that a shortcut on the homepage of our website should be made to “link the YouTube” videos that I have developed. Also, upload the Purple Carpet on the page as well. We need to use video more often. Rachel added that we need to link what we’ve done before to make it easier to see as well. Horace stated that it is good to get people working in the field in education to tell students what the experience is to encourage them to join or attend the conference. Ashlee also added that it is so expensive to go, but that she gets reimbursed. Also, we need to add an introduction video from SPLA leadership on the Home page, Facebook/twitter sections related to our section and do a blog.

Location: Dovie asked the board if we should give the event in a suite at the Mayflower or return to Morton’s Steakhouse across the street from the Mayflower where we were in 2014. Further, Dovie mentioned that in the pass the event runs about $1,500.00. Glenn stated that we need to start early with the event, have the headcount so we can cover the costs and social media is very critical to marketing the event. Rachel noted that we should do the same fundraiser to show consistence and do it at least three times in a row. Ashlee added that we could do a “pop up event” whereby you don’t know until the last minute which advertises the event. Glenn responded that it would depend on the target market. Ashlee replied that people don’t mind getting out due to people you’ve met and whereby they get together. We should sell ads for the Newsletter and Social Media for event. Rachel indicated that fundraising for the gala and silent auction together off-site brings more people with speakers. Ashlee further added that non-profits make fundraising a competition whereby you encourage people to raise money and who can bring in the most money.

Horace indicated that having t-shirts made and sell on the website is a way to raise funds. Having the SPLA logo, solid t-shirt, one color and all sizes that could be sold for $10.00 would work well. Ashlee added that we could also sell water bottles, coffee mugs as “SPLA Merchandise” and get a discount from supplier and list them as a sponsor. Horace indicated that he would investigate this option and have information for the next meeting. Dovie noted that we need to add a page to the website for merchandise and silent auction for others to access. Glenn added that we should start the Silent Auction online 6 months in advance. Dovie asked if anyone would like to

make a motion for having the 2019 event at Morton’s Steakhouse. Glenn made the motion, Rachel 2nd and the motion passed.

Ashlee indicated that we should use a platform to raise funds and that should would ask around and report the information at the next meeting. Rachel indicated that the speaker should be the head of an agency or Mayor and she would indeed reach out to her contacts. The decided date and time for the event is March 9, 2019 at 6pm. Glenn added that it is in a realistic area. Dovie asked if ASPA members should pay a cover charge of $25.00 and students $15.00 and everyone concurred.

Bylaw review: Dovie indicated that would like to implement the change to the Bylaws to increase the section fees from $9.00 to $15.00, but the replies from the membership is stale dated. Glenn indicated that I should resend the notice to membership and get an updated vote. Dovie agreed.


Finance Report: Dovie had nothing additional to report.


Newsletter, Website Report: Ashlee indicated that we would produce a Newsletter once a month with at least 3 articles: one from the chair, 1 from students and an additional one. There is a 2-week turnaround and the current deadline for the April newsletter is April 16, 2018. Dovie indicated that she would approach Mark Rohr to write something no more than three paragraphs are needed. Glenn indicated that he would write an article from a student’s perspective concerning the conference. Ashlee asked Dovie to send her an updated SPLA membership list.

Social Media Report: Ashlee had nothing additional to report.

Scholarship Report: Dovie had nothing additional to report.


Membership Report: Ashlee had nothing additional to report.

New Business: None

Adjourn: Horace made the motion to adjourn and it was seconded by Rachel. Motion passed. 8:45pm CST


MINUTES – January 18, 2018

Attendance: Horace Blake, Dovie Dawson, Phillip Jackson

Absent: Ashlee Kelly

Minutes: April 26, 2017 were approved. Horace made the motion and it was 2 nd by Phillip. Motion passed to accept the minutes.

ASPA 2018 Conference Denver

Annual Event: Dovie asked if any board members were attending the Denver conference. Horace indicated that he would be attending. Dovie added that her fiancé would be attending to cook and assist with the reception.

Silent Auction: Everyone agreed to sell the raffle tickets for the two baskets that Dovie will be donating as $2.00 for one ticket and $5.00 for 3 tickets. Horace and Phillip added that the Southwest Airline tickets should be auctioned off separately which would raise more money. For instance, since each one-way ticket is worth $200, each should be auctioned off at $80 each (40% of retail value). Dovie agreed. Also, Dovie indicated the available discounts for all attendees on Donation Match and it was agreed that we should take advantage of anything that is not going to cost SPLA anything.

Bylaw review: Dovie indicated that she will sit in at National Council’s board meeting to find out the correct procedure to implement the change to the Bylaws to increase the section fees from $9.00 to $15.00.


Finance Report: Dovie reported that the bank account does not have much money in it and stated that the Silent Auction and the event will help replenish the bank account.


Newsletter, Website Report: Tabled as Ashlee was not on the call. However, Horace indicated that he would submit an article for the upcoming Newsletter.

Social Media Report: Tabled as Ashlee was not on the call.

Scholarship Report: Dovie indicated that the scholarship is scheduled to be presented in 2019. She added that with the proceeds from this years event that two scholarships can be awarded.


Membership Report: Tabled as Ashlee was not on the call.

New Business: Horace requested that Dovie send an email to the board as a recap of everything that was covered in the meeting. Dovie agreed.

Adjourn: 8:25pm CST


MINUTES – June 23, 2017

Attendance: Dovie Dawson

No quorum. Meeting not conducted. Sent another doodle poll out for rescheduling. Meeting will be held with whoever attends to move forward.


MINUTES – March 29, 2017

Attendance: Horace Blake, Dovie Dawson and Kenneth Brown

No quorum. Meeting not conducted. Sent another doodle poll out for rescheduling on April 4, 18, 26 or 27 th. Meeting will be held with whoever attends to move forward.



Attendance: Dovie Dawson

No quorum. Meeting was not conducted. Rescheduled for March 29, 2017 via conference call at 8:00pm CST.



Attendance: Horace Blake, Dovie Dawson and Kenneth Brown and Ashlee Theodore

Meeting commenced: 8:09pm CST

Minutes: September 19, 2016 were approved. Horace made the motion and it was 2nd

by Ashlee. Motion passed to accept the minutes.

ASPA 2017 Conference Atlanta

Annual Event: Dovie stated that we should do a throwback social with champagne, cheese and grapes. She indicated that we have time to get a suite at a discounted rate and time to invite guests. Also, she stated that we could ask for donations at the event to fund the scholarship for next year. Everyone concurred to get pricing on the room. Dovie asked who was going to Atlanta as she would need assistance to make the event a go. Everyone indicated that they would have a response by the middle of February except Horace who indicated he would have an answer by the end of January.

Silent Auction: Everyone agreed to conduct the Silent Auction in Atlanta during the throwback social.


Finance Report: Dovie reported that the website needs an upgrade and the software is approximately $75.00 and the P.O. Box is due which is $32.00. Horace indicated that he would donate $50.00 to pay for some of the two items that are due.

Fundraising/Marketing Report: Dovie had nothing to report.

Newsletter, Website Report: Ashlee mentioned a way to market the GoFundMe account is to post it on Linkedin. Ashlee indicated that she would update the profile to reflect such. Further, she added that she pulls articles, but the engagement is low. Ashlee stated that on the webpage we need to have a link or area where people can subscribe to our Newsletter. Also, we can do a contest for Newsletter feedback and give say a $25.00 gift card. Further, she suggested that we could look at a database of schools to solicit for joining our section and the purpose of doing so opposed to submitting an article. Horace agreed with Ashlee’s suggestions.

Social Media Report: Ashlee indicated that we have 481 Twitter followers and 51 likes on Facebook. We need to pull more job opportunities and law articles to link on our social media accounts.

Scholarship Report: Kenneth and Dovie indicated that there was nothing to report as the scholarship will be issued next year.

Electronic Journal Report: Kenneth noted that he still needed to speak to David Rosenbloom and will email him again to get back on track by mid-February.

Membership Report: Horace indicated that he did not have anything to report.

New Business: Horace posed the question as to what handouts are we going to have to distribute at the conference. Dovie responded by indicating the About SPLA pamphlet that we designed some time ago. Ashlee mentioned Twitter can be utilized by directing people to these areas of publicity and to have people tweet during the conference using our own hashtag for the upcoming conference. She further indicated that on a handout, only being brief and directions of where to go for more information. Also, we need to see who is clicking on the links and where they are coming from. In other words, where (Twitter, Facebook, etc.). Also, Kanva is an application that uses a graphic/push card to why to join SPLA Newsletter.

Adjourn: 9:18pm CST

MINUTES – September 19, 2016

Attendance: Phillip Jackson, Carla Lewis, Horace Blake, Dovie Dawson and Kenneth Brown and Ashlee Theodore


Minutes: May 24, 2016 were approved. Kenneth made the motion and it was 2nd by Horace. Motion passed to accept the minutes.

ASPA 2016 Conference Seattle, WA recap - Annual Event: Dovie stated that the financial report distributed from the previous meeting reflected the results of the Purple Carpet Affair.

ASPA 2017 Conference Atlanta, GA Participation:

Annual Event: Ashlee asked about how was the Champagne & Chocolate Event (CCE). Dovie explained that is was in a reception type fashion at a local restaurant for free in the beginning and then a couple of years ago, we began to charge a fee of $25 to recoup funds. Dovie also stated that it takes about $1,500 to put on the event for about 30-40 guests. Horace indicated that we need to get a sponsor for the CCE and to ask J. Paul Blake for suggestions on a sponsor. Ashlee indicated that we could raise $1,500 by February. Horace posed the question as to whether the public are willing to donate to our cause. Ashlee added that she would share the information on the website to drive traffic. Carla stated that the silent auction online, advance ticket sales and raffle tickets along with discounted student tickets and a corporate letter would generate funds. Horace and Ken stated that if we could get sponsors for the event by November, we could plan an event. Ashlee stated that she would talk to the Mississippi Chapter about making a donation or see if they would give a referral for funding. Carla added that her sister likes and works in Atlanta at a bank and she would look for a NPO to collaborate. Finally, Ashlee indicated that she could do social media for 1 year linking the website and Newsletter. Dovie asked which board members would be attending the conference and Dovie and Ken indicated they would attend while Horace, Ashlee and Phillip indicated that they would decide by January. Kenneth indicated that we should table the decision concerning sponsorship for the annual event.

Silent Auction: Ashlee indicated that we need the history of the event of how it should be either every year or every other year. Horace added that we need details on history to raise funds. Ashlee added that we need pictures of people donating to the fund and it would be good for the GoFundMe account.

Bylaws: Dovie mentioned that the section due increase voting will be sent out in a Doodle poll soon so that the SPLA membership can render their vote. The increase will provide more stability for the section as well as continue to provide funding for the Rohr scholarship.


Finance Report: Dovie reported that there was nothing to add.

Fundraising/Marketing Report: Dovie stated that she had nothing to add as all fundraising issues were discussed earlier.

Newsletter, Website Report: Phillip discussed providing an article on the election concerning the continued partisan government or more/less government; NOP and no budget; lot of NPO places are closing; graduates coming out of college and there will be no jobs and they will be forced to go back to school. Ashlee added that she could discuss budgetary issues in the City Council in Mississippi. Kenneth indicated that he could write something concerning homelessness and local governments responsibility. Carla stated that she could discuss homelessness in Los Angeles County. Dovie added that she could discuss military housing or homelessness issues in Texas. Ashlee indicated that we should mention the event in the Newsletter. Dovie added that the deadline for Newsletter articles was October 31, 2016. Horace indicated that he would write about earthquakes that are related to the Oklahoma drilling and how it impacts public institutions implementing public policy/laws. Ashlee asked how is the Newsletter being marketed and a good way to get exposure is through Mail Chimp where you can see the stats, social media link, GoFundMe link and its free for sending 2,000 emails.

Social Media Report: Ashlee indicated that we have 481 Twitter followers and 51 likes on Facebook. We need to pull more job opportunities and law articles to link on our social media accounts.

Scholarship Report: Kenneth and Dovie indicated that there was nothing to report.

Electronic Journal Report: Kenneth noted that he still needed to speak to David Rosenbloom.


New Business: None

Adjourn: 9:34pm CST


MINUTES – May 24, 2016

Attendance: Phillip Jackson, Carla Lewis, Horace Blake, Dovie Dawson and Kenneth Brown.

Excused absence: Ashlee Theodore


Minutes: January 11, 2016 and March 20, 2016 were approved. Carla made the motion and it was 2nd by Horace. Motion passed to accept the minutes.

ASPA 2016 Conference Seattle, WA recap - Annual Event: Dovie indicated that the reports were not finalized due to payments still being made particularly on the Booth balance. She noted that she would have it completed by the next meeting to reflect our progress.

ASPA 2017 Conference Atlanta, GA Participation:

Annual Event: Dovie asked the Board as to what type of event did they desire to conduct in Atlanta as the Seattle event was quite pricey. There was a census that we should seek to get grant money to fund the event. However, no one really had a solid source in which to seek funding from.

Silent Auction: The Silent Auction was successful as last year and the finalized report will be available for the next meeting per Dovie.

Bylaws: Dovie mentioned that the section dues should be increased as a way to maintain our funding, scholarship and yearly events. Carla indicated that the dues should be increased to $15.00. There was a consensus from the Board due to a previous survey sent to our members who indicated that they would pay a maximum of $25.00. Carla made the motion to increase SPLA section dues to $15.00. Horace 2 nd

and the motion passed.


Finance Report: Dovie reported that the checking account balance was $831.64 and that there were still a couple of outstanding checks at that time.


Newsletter, Website Report: Dovie had nothing to report.

Social Media Report: Dovie delivered the report that Ashlee provided to her via email due to her being unable to attend the meeting.

Scholarship Report: Kenneth indicated that there will not be a scholarship awarded in 2017 due to the depletion of funds. Next year will allow us to recoup some of the funding and be prepared in 2018 to make an award.

Electronic Journal Report: Kenneth noted that he would reach out to David Rosenbloom to find out if we can use his sectional journal as ours which will be more cost effective.


SPLA Meeting 2016-17 Schedule: Dovie stated that she would send out a Doddle poll to get everyone’s schedule for the next upcoming meeting due to her schedule being hectic.

New Business: None

Adjourn: 8:45pm CST

ASPA Section on Public Law and AdministrationAnnual Meeting

The Westin Hotel - Seattle


Attendance: Kenneth Brown, Dovie Dawson and Ashlee Kelly.

Meeting commenced: 7:19am PST

ASPA 2016 Conference involvement:

Annual Event: Dovie stated that she will send out a survey to the attendees for feedback. Also, there were 80 in attendance and everyone enjoyed themselves. Dovie asked Board members their take on the event. Kenneth indicated that it was well prices and it was the best event that we have ever had. Ashlee added that the networking part was very good.

Booth Talk: Horace and Dovie planned to conduct the Booth Talk due to Phillip not being able to attend the conference. However, no one came to the booth for the event. Visitors to the booth were curious about the Silent Auction or was checking on or placing a bid on available items.

Silent Auction: Dovie did not have any final results as the Silent Auction was still being conducted. It was scheduled to conclude on Monday at 3pm.

ASPA 2017 Conference Participation: Dovie mentioned that a reception and dance would be nice in Atlanta next year. Kenneth concurred and mentioned that the focus should be on a “dance party” since we did not get a chance to dance at the event on Friday.

Finance Report: Dovie had nothing to report as nothing could be finalized due to the collection of ticket funds and Silent Auction monies.

Fundraising/Marketing Report: Dovie stated that she had nothing to report. Ashlee mentioned developing a GoFund account and seeking community grants (from Energy companies, Home Depot and Walmart) to generate funds for our event next year.

Newsletter, Website Report: Dovie indicated that Horace suggested that we issue a newsletter every month. Ashlee commented that she would take over the social media accounts for the section (Facebook, Twitter, Linkedin) and set up a Mail Chimp account. This way she could send the newsletter in an email and develop a blog so that others could post anytime (250-1,000 words). Hence, the consensus of the board resulted in a quarterly newsletter.

Scholarship Report: Dovie stated that she had nothing to report.

Electronic Journal Report: Kenneth noted that there was nothing new to report.

Historian Report: Megan was not present at the meeting and this report was tabled.

Membership Report: Horace was not present at the meeting and this report was tabled.

New Business: None.

Adjourn: 8:25am PST



Attendance: Phillip Jackson, Carla Lewis, Horace Blake, Dovie Dawson and Kenneth Brown.


Minutes: September 14, 2015 and November 16, 2015 approved. Kenneth made the motion; Phillip 2nd. Motion passed.

ASPA 2016 Conference involvement:

Annual Event: Dovie indicated that ticket sales were beginning to pick up for the event. Email reminders are scheduled to commence to over 8,000 which includes Seattle leaders concerning the event. Dovie also stated that all ads and money collected should be forwarded to her via the SPLA P.O. Box no later than February 29, 2016 which will allow her time to adequately format and edit the program book.

Booth Talk: Phillip stated that we could discuss “Terrorism: Attacks against our civil liberties” on Saturday and on Sunday, “Racial Profiling: Constitutional right violation.” He will begin to seek someone in the Seattle area to speak at both sessions. The “Booth Talk: Outside the Box” will be mentioned in the Conference Newsletter and Conference Bag stuffer. Horace indicated that perhaps the Booth Talk could be videotaped by our videographer and placed on our website. Everyone concurred concerning the idea. Horace made the motion; Kenneth 2nd. Motion passed.

Silent Auction: Horace indicated that he had 2 small office heaters, 1 throw, 5 signed self-help books, and planned to purchase SPLA t-shirts as his silent auction donations.

Finance Report: Dovie reported that the account currently had a balance of $1,603.78 as 25% of all ticket sales will be received approximately 5-7 business days after the event’s date from Eventbrite.


Newsletter, Website Report: Dovie stated that the SPLA At Large Newsletter will be generated before the conference and distributed to membership. Further, she requested articles from Board members for the issue. Horace indicated that he would write an article. Kenneth stated that he would as well.

Scholarship Report: Dovie announced the winner of the John A. Rohr Scholarship (Ashlee Kelly) and shared her material with board members.

Electronic Journal Report: Kenneth noted that there was nothing new to report as he is still working on the Prospectus draft.

Historian Report: Megan was not present at the meeting and this report was tabled.

Membership Report: Horace had nothing new to report as he felt that the Newsletter would spark membership.

New Business: Dovie indicated to the Board that the awards were needed for the awardees. Horace replied that he would seek out the previous vendor that we used in past years. Also, Horace requested that Dovie touch base with the Board every 2 weeks with an update concerning the event. Dovie agreed.

Adjourn: 9:37pm CST


MINUTES – November 16, 2015

Attendance: Phillip Jackson, Carla Lewis, Horace Blake, Dovie Dawson and Kenneth Brown. Excused absence: Megan Allen


Minutes: September 14, 2015 tabled due to not having them for the meeting.

Annual Event: Dovie provided detailed information about the final venue for the Purple Carpet Affair at the Conference Center. It is located across the street from the convention center at 801 Pike Street, Yakima 1, Seattle, WA 98101, approximately 0.7 miles from the Westin which is about an 11-minute walk or 3-minute drive. The cost of the ticket to the event of $50 will cover the food, plus taxes and gratuity due to the plates selected are $37 and $39, respectively. Dovie indicated that she asked if guest could have a choice between the chicken, fish and vegetarian dish which information could be gathered once tickets are purchased. The vendor agreed. The parking at the center will not exceed $8 which makes it of ease for Seattle and surrounding city attendees to come to the event. Dovie indicated that she purchased Save the Date postcards and will be mailing them out to approximately 125 individuals and follow with a physical invitation after the Christmas holidays.

Booth Activities: Phillip suggested that since we did not submit a proposal for the Seattle conference that perhaps we could discuss informally U.S. Supreme Court decisions at the booth. Kenneth added that we could send an invitation to SPLA members for a small discussion circle/mini discussion and give a time and date. Dovie indicated that she would add this event on our flyer that will be stuffed in all of the attendee’s conference bags. The Board unanimously agreed with this activity for the booth.

Section Awards: Dovie indicated that she has reached out to both awardees and Judge Peckman has confirmed her attendance and she is still waiting to hear back from Mr. Hairston.

Silent Auction: Dovie asked for everyone’s update concerning their efforts of gathering Silent Auction items. Horace noted that he would donate something of value. However, he desired a 1 page letter that would be easy to send to someone. Dovie agreed that she would provide it to the entire Board. Horace also added that he has 4 committed ad sales which are firm commitments. Kenneth indicated that he would seek sponsorship or donations from the San Diego Chapter and at his church. Carla noted that she would

target a couple of non-profits for ads and her New York people. Horace added that he would possibly donate some personalized SPLA t-shirts to sell at the Silent Auction for $10.

Finance Report: Dovie reported that the checking account has been moved from Wells Fargo Bank to Chase Bank to save the service fees that have been amounting to over $200 a year. The checking account balance is $1,000.57 and the savings account balance is $500.00 per the report that Dovie provided verbally and written.


Newsletter, Website Report: Dovie had nothing to report.

Scholarship Report: Dovie reminded the Board of the upcoming deadline of November 30 and for the Board to distribute the notice around. Currently, there were no submissions received.

Electronic Journal Report: Kenneth noted that there was nothing new to report as he is still working on the Prospectus.

Historian Report: Tabled.

Membership Report: Horace indicated that when the new year starts, he would send personal invites out and ask members for help. A brochure is needed.

New Business: None

Adjourn: 8:53pm CST


MINUTES – September 14, 2015

Attendance: Phillip Jackson, Megan Allen, Carla Lewis, Horace Blake, Dovie Dawson and Kenneth Brown.


Minutes: May 15, 2015 approved. Carla made the motion; Megan 2nd. Motion passed.

ASPA 2016 Conference involvement: Carla indicated that she may do a panel including some of her students. She suggested that we do a roundtable on Monday of the conference and leave the topic up to the individual in terms of the section participating in the conference. However, the Workshop, Webinar or Symposium topic should be tabled for the next meeting.

Annual Event: Dovie provided updated information concerning the annual event. Due to the Westin charging $47.00 for self-parked cars for our event, she sought out other venues near the conference hotel. Currently, Morton’s Steakhouse which is 0.3 miles from the Westin offers a comparable price for our event. However, it can only seat about 64 people, considerably less seats than we originally anticipated due to the need of the purple carpet and backdrop along with an area for the silent auction. Also, Dovie provided an updated Sponsorship Proposal Package to the Board that they can provide to potential sponsors. Finally, a Proposed Budget for having the event at Morton’s was provided for review by the Board so that a vote could be taken concerning selecting either Option 1, 2 or 3. However, Dovie added that she sought out the Convention Center and was waiting for prices. She also indicated that the preliminary cost of the food per the online menu was much more reasonable than the lowest option for Morton’s. Dovie noted that she would forward and/or share the information via email with the Board once she received it.

Also, Dovie discussed the search of someone to videotape the event and Susan being interviewed on the Purple Carpet. Horace suggested to contact the local Visitor and Convention Bureau and inquire about what female TV personality or news anchor could conduct the interview. He additionally indicated that I contact a news affiliate and ask for a referral to a news anchor. Also, Horace indicated that we should seek out a student to do the videotaping which would be cost effective. Horace offered to write a letter to that could be sent to SPLA members for financial support for the event. Finally, Horace mentioned to check with the Westin to inquire about possible shuttle service to the location. Dovie indicated that she would make the inquiry. Dovie asked all Board

members to commit to selling at least 1 ad for the Program Book for fundraising efforts. Everyone concurred.

Section Awards: Dovie provided along with the meeting materials nominees and their information for the Section awards due to no incoming nominations being received. Judge Marsha Peckman for the Jurisprudence Award and Tali Hairston for the Practitioner award were of the nominees. Kenneth made the motion to accept the two nominees. Megan 2nd. Motion passed.

Seattle Federal Tour: Dovie indicated that the Seattle Federal Building is under renovation and all tours have been canceled for now and no date of them restarting is presently known. The Board unanimously decided that the tour should be foregone for the Seattle conference and perhaps convene in Atlanta in 2017.

Silent Auction: Dovie requested that everyone seek to gather items to be included for the Silent Auction which will help to offset some of the event’s cost. Carla indicated that she will get more Target gift cards perhaps 4 at the denomination of $100 each. Also, she will target Coffee Bean and ask for a coffee basket. The Board requested that Dovie send a copy of our 501(c)(3) so that they can easily gather Silent Auction items. Dovie indicated that she would forward it to everyone.

Finance Report: Horace reported that the amount last reported in the account has been unchanged.


Newsletter, Website Report: Dovie asked the Board when should a Newsletter be generated as the last one was right before the Chicago conference. Also, Dovie stated that an article was submitted for usage for the Website or the Newsletter from a SPLA member. The Board stated to use the article in the Newsletter and then recap from the last event. Dovie agreed.

Scholarship Report: Dovie reminded the Board of the upcoming deadline of November 30 and for the Board to distribute the notice around. Currently, there were no submissions received.

Electronic Journal Report: Kenneth noted that there was nothing new to report as he is still working on the Prospectus.

Historian Report: Megan indicated that there was nothing to report and that if anyone wanted to send something for archives to her, the email address is: [email protected].

mailto:[email protected]

Membership Report: Horace noted that he has written a letter and wanted the Board to give their thoughts to it. Further, he requested Dovie to send him the updated membership list so that he could mail out the letter to members or it could be divided among Board members.

New Business: Dovie indicated to the Board that she opened up a P.O. Box for the section which has the address of: P.O. Box 884, Killeen, TX 76540.

Adjourn: 8:55pm CST

SPLA Conference Call Meeting

Minutes and Record

May 14, 2015

Present: Megan, Dovie, Ken, Phillip and Horace

Meeting was called to order: 7:37 (CST)

Introduction:

New members to the Board were present Megan and Phillip.

Megan agreed to take the position of SPLA Historian and Phillip agreed to Chair the Fundraising and Market Committee, will be working with Dovie.

There are still some vacant positions

Minutes:

Minutes and Record for January 30, 2015 and March 8, 2015 Annual meeting were presented.

Horace motioned, 2nd by Phillip to approve, minutes were approved as presented with no correction

ASPA 2015 Conference:

1st time SPLA had a booth, collected contact information from those who stopped by via business cards rather than having them sign a sheets. Dovie sent out thank you cards to all who stopped by.

The big ticket items were more difficult to move, it is better to have the items present rather than using online bidding process. The gift cards were a huge success. Weather, distance and conflicting events contributed to the low turn out to our annual event. We raised approximately $1075 total revenue from the conference. Dovie prepared some attachments, which were reviewed.

Lessons for 2016 conference, is to submit proposal with a complete panel, or even plan on having super panel event, hosting a workshop. There is usually 350 people present on Fridays looking for some activities, ideal night for holding annual event. Megan supported the idea. Ken suggested some ways to which we can send out a request for proposals, such to our membership list and via PA Times. Dovie mentioned social justice as a topic to focus on. Send outs are now due by the end of August. The Theme for 2016 Conference is Public and Private Partnerships

SPLA 2016 Purple Carpet Event and 2016 Conference:

This marks the 5th annual event for SPLA. Dovie has connected with another National Councilmember, named Clair M. and Ines who is willing to work with Dovie to help SPLA’s Annual event receive more publicity at the annual conference. One suggestion so far is that we should on the event on Friday night, since not much happens during that time period.

Will plan to hold the event at the conference hotel, Judy (ASPA) is working on a room. We are looking for past and new sponsors for the event. Dovie explained some of the details as present on the agenda. Thinking about seeking Native American support of our event, since it has been some time this group has been a part of the ASPA conference. Susan will be the keynote speaker and will have Sandy do the introductions. The cost is estimated to be @ $60. Susan will do a book signing outside.

Target audience and suggested groups:

COMPA, Susan’s publisher, local government officials in the area, Urban League, Seattle area bar association, Latin and Asian American communities, just to list a few.

Program Book:

Attachment was sent as an example, ad cost: $50 half page, and $100 for full page. It was recommended that each Board member sell or sponsor one ad. Motion was made by Megan, 2nd by Horace for the above cost of ads. Motion was approved with no objections.

Ken recommend that we look into seeing if ASPA is willing to pictures of our event, Dovie will check on this and look into video cost of the event.

Motion by Ken, 2nd by Megan to hold the silent auction again at the Booth in Seattle, motion was approved with no objections.

May consider doing Monday, Mid-morning tour after the SWAP Breakfast.

Committee Reports:

Finance:

Currently don’t owe anyone, everyone has been paid. $2000 in the combined accounts. It was mentioned that the Board need to see the actual bank statements when reporting on the financials.

Fundraising:

Nothing to report at this time.

Newsletter & Website:

Need Bio of Phillip, will make some updates on the website and Dovie will send out. Dovie did produce a newsletter, goal is to do one newsletter per quarter was suggested.

Membership:

Horace made the recommendation that we send letters via postal service rather than emails and make it more personal from members of the Board. Dovie was supportive of this recommendation. Will need to create a uniform letter to convey some of the key points to represent our section.

Mentorship Program:

Tabled until next year

Electronic Journal:

Ongoing working on the proposal

Scholarship:

One scholarship next year, November 30th deadline and the recipient will be our student representative for one year and is required to contribute to our meetings and events.

Historian:

Megan mentioned she will create a specific email account where information can be sent as well as send out.

New Business:

It was suggested that information be sent out earlier so that we can review it prior to the conference call

Meeting adjourned at 9:27 PM (CST)

SLPA Annual Meeting at ASPA Annual Conference

Minutes and Record, March 8, 2015

Present: Horace, Dovie (Chair), Ken and Sanjeev

Minutes from last conference call were tabled for approval till next meeting

Next Annual Conference:Dovie reported that planning has already begun. Susan has agreed to be our keynote speaker. Judy (ASPA staff) will work to secure space at the conference hotel. Dovie provided some background information on the speaker.

Sponsorship Obtaining corporate sponsors is a new area of focus for SPLA, there was a detailed discussion on how we can go about obtaining sponsors and at what levels of sponsorships available. It was agreed that we need to contact the hotel to what the anticipated cost will be so that we can what type of budget we need to work with. There is a possibility of looking at some of the legal publishing companies to sponsors our events.

Dovie mentioned that a faculty member of Walden University the possibility of having them sponsor our event. SPLA section will be the only section holding a dinner event at the conference.

Dovie mentioned that next year ASPA is bringing back the job fair.

Scholarship

Goal to aim for is $2500 to award to students. Need $10,000 to sustain our scholarship fund. So far we have raised $700 so far from our last event. We will award one scholarship next year at the conference. And based upon future fundraising efforts we hope to award scholarships to more students at the 2018 conference.

ASPA Section on Public Law and Administration

Minutes and Record Conference Call Meeting January 30, 2015 5:40 PM (PST)Introductions: Present: Dovie (Chair), Ken and Carla

Approval of Minutes from December 5, 2014

No corrections minutes were accepted as presented

Agenda Items ASPA 2015 Conference

o CLE Workshop Due to nature of topic and inability to pull enough resources we will not do

the workshop, although it was approved.o Annual Event

Dovie reported the event has been launched last month, sent email received email from two individuals so far. Our event has been placed in the PA Times. Carla recommended we should send an email out every two weeks.

Dovie mentioned that we should give an award to our keynote speaker similar to the one that has been given in New Orleans. Carla recommended that we should not go above $120 for the award, all was in agreement.

Silent auction, donations have started to come in. Dovie reported that we have our IRS tax exempt status. Bluetree Market Company has started the online auction for big ticket items. Dovie mentioned that can provide some items for silent auction at the conference but need credit card to secure the shipment. Dovie provide a detail explanation how BlueTree works. Our goal for the auction is to raise $1000.

o Committee Chair Reports Finance

Savings $1737.77 Checking $1266.50 Have received a rebate that has been deposited into the account

Membership We will booth #1 at the conference. The silent auction at the

conference will end at the booth table. Dovie will make some brochures to distribute at the conference.

Media Website: is up and running Newsletter shall be done by end of January. It will include bio

information on our keynote speaker. Journal working on the prospectus and proposal for SAGE

o Next Year This will be the 5th year holding our annual event, and we will hold it at the

conference hotel. Plans are to set up a tour of the federal court house. This will be place in the newsletter, the next ASPA annual conference will be held in Seattle, WA.

Meeting adjourn at 6:35 PM


Minutes and Record Conference Call Meeting December 5, 2014, 5:40 PM (PST)Introductions: Present: Dovie (Chair), Ken and Horace

Approval of Minutes from September 19, 2014

No corrections minutes were accepted as presented

Agenda Items ASPA 2015 Conference

o CLE Workshop Having 2nd thoughts regarding the workshop, need to think of something

else as a topic for the workshop. Difficulty in getting feedback from individuals.

No announcement of accepted proposals for conference, Dovie will bring mentioned this at next leadership meeting in January.

o Annual Event McCormick & Schmidt’s Steak House ½ mile from the conference hotel is

where our Champagne & Chocolate will be held. Was unable to negotiate a deal with conference hotel to accommodate our event.

Link to purchase tickets will be on our website, but will not go live until we confirmation on guest speaker. Will send an email out to SPLA membership if not attending the conference would they be willing to make a donation of support. Horace made the suggestion of getting an underwriter for the event or sponsorship options, leaving the amount open. We were in agreement to this option. Horace is willing to sponsor four tickets to the event for student attending the conference, need to contact other professors. Dovie mentioned she will talk with some professors on the National Council. It was recommended that will try to get an advance disbursement from Eventbrite (check spelling) rather than waiting to the end of our event to receive funds.

Discussed options available to take credit card payment for those who will purchase tickets at conference.

Will make 750 cards to be place in the packets for conference attendee to promote the event. Will also ask SWPA if they would be willing to promote our event on their website.

Silent auction will be held at the event...

Guest Speaker is Bernice Mills-Thomas; have yet to be confirmed... Dovie provided some background information on the speaker... Her discussion will focus on how Obamacare has impacted her organization.

Hopefully will have a short video to show at our booth.o Committee Chair Reports

Finance Savings $1737.63 Checking $1382.60 Deposited $170 from 3rd quarter section rebate Dovie mentioned she is working on our tax exempt forms and noted

the IRS is coming out a shorted version soon. Membership

Annual shall solicit interest in SPLA as well as provide opportunities for others to know what we are about.

Dovie did some outreaching at a Bar Association event she attended.

Vacant positions-need clarity on just what our needs are, need more student representation on the Board. The student representative can take pictures to keep a record of our events.

Media Website: is up and running Newsletter hopefully will have articles near end of January Journal working on the prospectus and proposal for SAGE

Mentorship Program item is tabled until 2016 Scholarship

There was a discussion held as to rather we want to this has an annual event of bi-annual. A motion was made by Ken 2nd by Horace to present a scholarship Bi-annually with next scholarship to given out in 2016. Motion was carried. Deadline for the scholarship will be November 30, 2015. This information will be placed on the website.

Meeting adjourn


Minutes and Record Conference Call Meeting September 19, 2014, 5:40 PM (PST)

Introductions: Present: Dovie (Chair), Carla, Ken and Horace

Minutes of Meeting of May 16th

No corrections, Horace motion, Ken 2nd minutes were approved.

Recap of 2014o Dovie mentioned ASPA will be celebrating 75 years for PAR, which began

in Chicago main reason 2015 Conference is being held there. Will have 75 Founders Fellows. It was suggested that our section may help with doing a student debate. Need to find ways to get more students involved with ASPA and with some of the sections and chapters. Dovie asked our feelings about having a student representative; Horace and Ken were supportive of this.

o There is a concern that ASPA is losing members, 11,000 members in within three years. There is a concern that ASPA is not serving the needs of practitioners, the organization is heavy with academics.

ASPA 2015 Conferenceo CLE Workshop- Horace setting up the structure, Dovie mentioned that we

may want to focus on sexual harassment issues as something to offer. Horace mentioned he would take this into consideration. Carla did mention we need to submit a proposal to ASPA for the workshop, and need to decide on fee to attend. Dovie mentioned she had spoken to Bill Shields about allowing individuals to attend the CLE workshop at a reduced rate rather than paying daily rate for attending the conference. Carla recommended that we should hold the workshop on Thursday, day before the start of actual conference. Horace will submit the proposal by midnight and Dovie will chat with Bill. The workshop will be a half-day event; Title 9 will be the focus.

o Annual Event- Dovie reported she was unable to search for a speaker due to working on her Dissertation Proposal. Carla mentioned the name of local Congress woman who may be helpful. The restaurant (McCormick’s Steak House) is much larger, with tables and chairs. A silent auction was suggested as a possible fundraiser for the event. There was a brief discussion on rather we should hold a raffle vs silent auction….We will ask members of section for donations of items as well as align the fundraiser towards our student scholarship. Carla will reach out to other sections and

chapters of ASPA…Ken motion, Carla 2nd that we should hold both a silent auction and raffle at the conference…motion was approved.

o Finance Report- Horace noted no changes

o Membership- events planned so far will draw some new members to our section. Discussion was held on networking ideas to recruit and members involved with ASPA/SPLA, such as reconnecting past recipients of SPLA awards and speakers at our events. Horace stated this is where the newsletter will work for us.

o Website-Newsletter Dovie stated she is working on getting the website done and plan to send out a request for articles for the newsletter.

o Mentorship Program---we need it but it is being tabled for now

o Journal still work in progress but it is also being tabled for now

Meeting was adjourned at 7:15 PM


Minutes and Record Conference Call Meeting May 16, 2014, 5:45 PM (PST)

Introductions: Present: Dovie (Chair), Carla, Ken and Horace

Minutes of Meeting at Annual Conference, March 16, 2014

With no corrections needed, Ken motion, 2nd by Horace, the minutes were approved.

Recap of 2014 ASPA Conferenceo Dovie mentioned the outburst that occurred at our event, but created networking

opportunities with speakers who were impressed with our section and ASPAo The Hotel was unable to accommodate our activities.o We had a good number of individuals, approx. 25 who signed up for the tour; however

the weather did not cooperate and the event was canceled. ASPA 2015 Conference

o CLE Workshop Horace recommended a workshop on Alternative Dispute (Conflict) Resolution,

and area he currently hold certification for. Dovie mentioned we should do a workshop annually at the conference. And it was suggested we have webinars on our website. As well as offer certificates towards continued education credits. Dovie will contact the Chicago Bar Association. May look into doing this as a national organizational part of ASPA Carla commented on the work the New York Chapter is doing on training and certification in this area.

o Annual Event Champagne and Chocolate Affair We need to sell tickets for this event, to benefit our Scholarships. $25 was

suggested as starting price. Venue for the event is a restaurant located within the conference hotel,

hopefully will have a notable figure in Public Administration as guess speaker Committee Reports

o Finance Checking $1,065 Savings $1737.29 Horace mentioned we need to raise funds, did spend less money on our events

during the past 2014 Conferenceo Membership

Horace mentioned there are some vacant positions, and we need to have another person that can sign-off on items. Dovie said she is willing to be the other person. Our website may be another route by which we can get other involved in our section. We need to send out a survey to members of our section for feedback. It was noted 79 people did not renew with ASPA we may be down by 10 or 15 members of our section. Dovie asked Carla and Ken to

submit questions to her for our membership survey. Will use Survey Monkey. We need to get more practitioners involved.

o Website / Newsletter Dovie mentioned to hopefully get it up and ready by July Dovie mentioned she will put more effort into this in the future. Our plan is to

produce minimum of two per year, will use the newsletter as our voice for the section. Plans are to outreach to students to work on this area. Carla suggested having newsletter section chiefs throughout country.

o Mentorship Program It was agreed that we should have a booth at the conference to promote this.

Ken will commit to donating $200 to sponsor a booth at the conferenceo Scholarship

One of the requirements as recipient of the Rohr Scholarship, the student will have to chair one committee of SPLA.

It was also noted that due to our current financial situation and the fact we still owe back funds to other scholarships, we need to hold off awarding one for the 2015 ASPA Conference. Ken motioned, 2nd by Horace….motion was approved

o Electronic Journal Ken is still working on this, reported there may be another journal already being

published with a similar focus as ours, will look into this as well as wait for results of membership survey.

Meeting adjourned 7:20 PM (PST)

ASPA Section on Public Law and AdministrationGeneral and Annual Meeting Minutes

Sunday, March 16, 2014Mayflower Renaissance Hotel, Washington, DC

IntroductionThe meeting was called to order by Dovie at 8:40am EST.

AttendanceMembers Present: Dovie D. Dawson, Dan Feldman, Kenneth Brown, Glenn Joseph and Carla Lewis-Irizarry.

Guest: None.

Prior Notification of Absence: None.

Absent: None.

MinutesDovie asked if there were any corrections for the Minutes from January 24, 2014. There was no indication of corrections needed. Motion passed.

Executive Committeea. Vacant positions: Dovie indicated that we need to do an email blast to SPLA

general members and place an ad in the PA Times to announce the vacant leadership positions. Glenn indicated his willingness to serve on the board and help where it is needed. Dovie added that a Student Representative position should be created which would be filled by the scholarship awardee and have him/her chair a committee for the next conference year.

Contribution to ASPA’s 75 th Anniversary Conference – Chicago, IL Dan suggested that we do a panel that the SPLA section sponsors or present a paper. Kenneth added that sections are not being heard or selected to participate in the conference. Glenn stated that we should do a panel as part of the conference in Chicago. Also, Kenneth added that the speaker for the Welcome Reception indicated

the need for public law. Kenneth indicated that we should do a Call for Papers as well for 2 or 3 panels.

Committee Chair Reportsa. Finance: Tabled. Horace was not present.b. Membership:

i. Membership Campaign: Everyone concurred that a Survey Monkey should be developed and sent to members. Dan added that we need “take aways.” Glenn stated that we need to make SPLA attractive and create a benefit for joining. Both Dan and Glenn concurred that the membership fees should be raised to generate more income. Carla indicated that networking events such as doing workshop with law firms, career advisement, connect with lawyers and provide a connection between the law firms and students. Kenneth and Carla indicated that they would create a Monkey Survey for the members.

c. Newsletter/Website: Dovie indicated that we need to develop another Newsletter by this summer and publish short articles that are related to public law and administration.

i. Electronic Journal: Kenneth indicated that the electronic journal is in the prospectus stage and once it is approved, we can move onto the proposal stage. The journal will have a practitioner focus, public laws, part legal research and be applicable. We need a prospectus draft for SAGE publications and it is 1 to 1 ½ year process.

d. Events: Dovie discussed ideas for the 2015 conference such as charging a nominal fee for those that attend. This is due to the membership fees are low ($9.00) and will be raised once the Journal is underway. However, the past three years SPLA has paid for the Champagne and Chocolate Affair on its own and the funds are getting low. Everyone concurred that the event cost should be $25.00. Carla added that they could get their tickets early through Event Bright which would assist as well. Fundraising ideas: 50/50 raffles (auction); meet and greet at law schools; student engagement and connect with schools; do luncheons and dinners before conference; do something at the beginning of the year as an Annual Kick-Off; use membership list and sort it by region (NE, SE, NW, SW) and form committees for events. Also, a public law or administrator in Chicago should be the speaker for the ticketed event in 2015.

e. Scholarship: Everyone concurred that the scholarship language and/or criteria’s should be revamped so that the awardee is involved with SPLA activities to avoid the simple “drop by, shake your hand, receive the money and never hear from the awardee again.” Motion passed.

New BusinessNone.

AdjournThe meeting was adjourned at 9:30am (EST).


Minutes and Record for November 8, 2013 Conference Call

Introduction:

Present-Ken Brown, Dovie Dawson (Chair), and Horace Blake

Meeting was called to order 06:35 (PST)

No Available for approval, last meeting was postponed.

ASPA 2014 Conference

Dovie mentioned still need information from John regarding the tour during the annual conference

Annual Evento Wharton Steak House, located down the street from the hotel has been selected

to have the Champagne & Chocolate Affair…we will be able to bring in our own Champagne. Dovie mentioned the various items on the menu for the evening. The cost of the event will be about the same as last year. Still working on a speaker at the event. Preference given to having a local politician there, Horace suggested contacting the Convention Bureau to get a suggestion of potential individuals. Ken suggested getting in contact with someone from the Attorney General’s office.

o There is a possibility of changing the Champagne and Chocolate Affair format to include a panel discussion, where each panelist talk for 5 minutes, with time period for Q&A, the event should last not more than 35 minutes. This was suggested during the meeting.

Committee Chair Reports

Financeo Horace provided a brief update on our finances, currently we have about $722.12 in

checking; $4,081.44 in the savings. Horace mentioned that we need to keep $6000 in the saving to avoid being charged. He will send financial documents at a later date.

Membership (Tabled) Newsletter, Website

o Dovie mentioned the need to establish the website, has a means of getting sponsors for some of our events such as the Champagne and Chocolate affair, The cost of maintaining $9 or $10 per month, plan to have newsletter attaché to the site, Dovie mentioned working with Dream Weaver. There was not a majority on the selection of web page designs; of selections 6, 2, and 4 Dovie will make a selection. Dovie also mentioned the other option being the purchase of web page design software.

Mentorship Program-nothing was reported

Scholarship

o We received two applicants Electronic Journal

o Ken is still working on the prospectus for the journal, and will send Dovie the list of suggested names to get a consensus

OLD Business

Finally got the names of the past chairs of SPLA , there are only three individuals, will have a plaque made to give them, and it was suggested to spend no more than $50.

Meeting adjourn at 7:19 PM (PST)

ASPA Section on Public Law and AdministrationConference Call Minutes

Friday, July 19, 2013

IntroductionThe meeting was called to order by Dovie at 5:40pm PST.

AttendanceMembers Present: Dovie D. Dawson, Carla Lewis-Irizarry, Rodney Benson and Kenneth Brown.

Prior Notification of Absence: John Moore.

Minutes from May 10, 2013 were motioned for approval by Carla, and 2nd by Rodney. Minutes were approved as presented without corrections.

ASPA 2014 Conference

Dovie reported we are working on the tour of US Supreme Court or tour of the city, Rodney made several suggestions as to other venues to tour while in DC area.

Annual Evento Champagne and Chocolate Affair, is priced rather high, after talking

with hotel @ $40 per bottle. Dovie will talk to Judy Miller to see if we can use one of the conference rooms and see if we can bring items from outside in, as well as ordering something inexpensive to eat for the event

o Still working on the speakero Awards, Dovie made suggestion to recognized the founders of

SPLA, and Rodney mentioned that we should also recognize current leadership of SPLA

Committee Chair Reports

Finance

o Report was tabled, but Carla mentioned that SPLA needs to make sure it receives its rebate from ASPA

Membership (Tabled) Newsletter, Website

o Dovie mentioned that it will take a few more months before she is able to focus on the website, mentioned the possibility of recruiting graduate students to work on this project.

o Concerning the newsletter, need to focus on the scheduling as well as the content, the newsletter will have a scholarly emphasis on what we are (members of SLPA) is doing and updates on section activities. Ken recommended we send out an email to members of SLPA and it was suggested we do more networking and collaborations at Conference

Mentorship Programo John Anderson at CA State San Bernardino is willing to send out an email

regarding the mentorship program, with the objective to get more students involved. During the discussion on implementation Rodney recommended we table this until more members join the conference meeting.

Scholarshipo It was recommended that the recipient of the scholarship perform some

volunteer duties at the annual conference, and there may be a possibility of reducing the cost to attend if they volunteer enough hours. Dovie will work on updating the application process…

Electronic Journalo Motion was passed to submit proposal to SAGEo The Journal emphasis will be geared towards the practitioner and more

than just another law review.

New Business

Hotel rate at Mayfair cost may be higher than what members can afford, may work on sending out information to members of SLPA of cheaper alternatives

Carla mentioned still working on the Gala event, which will be part of the discussion at the mid-term meeting of ASPA

Meeting adjourn at 6:55 (PST)


Friday, May 10, 2013


AttendanceMembers Present: Dovie D. Dawson, Horace Blake, John Moore and Kenneth Brown.


MinutesDovie asked if there were any corrections for the Minutes from March 17, 2013. There was no indication of corrections needed. Motion: John made a motion and Horace seconded. Motion passed.

2012 Scholarship Honoree PaymentDovie asked for approval to process the payment for the 2012 Scholarship Honoree, Melissa in the amount of $250.00. John indicated that we obligated ourselves by agreeing to pay at the 2012 Las Vegas Conference. Motion: Kenneth made a motion and John seconded. Motion passed.

ASPA 2014 Conference, Washington, DC – March 13-17, 2014 Participationa. U.S. Supreme Court Tour or a City Tour

1. John mentioned that he would stay or have stayed at another hotel due to the cost. Horace indicated that a lot of individuals made a complaint regarding the cost of the hotel. Also, you are left on your own and ASPA should make the efforts to help students and make it affordable. Horace thinks that the idea of a tour is a great idea. CeCe asked is the tour for everyone? John says that it would be a good recruitment tool for the section. Kenneth stated that the tour to the Legislative Branch should be considered as well. John indicated that it is a good idea. However, both outings cannot be done in one day and perhaps we can visit the Capital. Horace asked if we need to provide transportation. John replied that the

venues are very close and within walking distance. Motion: John made a motion and CeCe seconded. Motion passed.

b. Committee Chair Needed1. John indicated that he would be the Chair for the Tour and CeCe will

assist.c. Annual Event

1. Champagne and Chocolate Affair. Dovie asked if the event will be held in 2014. Motion: Kenneth made a motion and John seconded. Motion passed.

2. Speaker. John indicated that it was fantastic that the City Council speaker was excellent. Also, the service was great as well. Horace added that he would do a write up in the Newsletter concerning the event. John stated that we still have time to find a speaker and to look at all of the federal agencies in D.C., executives or higher ups. CeCe indicated that if we got the First Lady, ASPA would take over the event. Agencies to seek out include the Regulatory and Affairs.

3. Venue. Dovie indicated that the venue is Edgar Bar & Kitchen which is within the hotel and she is awaiting information. The information will be emailed to the committee.

4. Awards. Dovie suggested that she would like to recognize the Past Chairs or Founders of SPLA at the Champagne and Chocolate Affair due to the 75th year anniversary of ASPA. John stated that he did not know the past chairs. Further, Dovie stated that we should recognize someone who has contributed to the field of public law. Horace indicated that we should think about it some more before implementing it. Kenneth agreed with Horace. It is a big issue giving awards to others that are not affiliated with ASPA and we should increase the membership with non-members.

Committee Chair Reportsf. Finance: Horace indicated that the expenses for the last two months were

$3,101.54. The balance for the checking account is $677.47, savings account is $4,080.41 for a total of $4,757.88.

g. Membership: Kenneth asked how many members are in our section. Dovie replied that the last list from the beginning of 2013 was around 140 members. Kenneth further asked does the general membership get the Agenda and Minutes of the section. Dovie indicated that they do not. Kenneth added that once the Minutes are approved, they should be distributed to the general membership. John and Horace agreed. CeCe asked when new section members are added to the list. No one had the answer.

a. Vacant positions: Dovie indicated that she would email the positions to the board. Horace asked everyone to make any comments concerning the open positions.

h. Newsletter/Website: Dovie indicated that she was uncomfortable with the section paying $1,000.00 for a webpage designer and volunteered to develop the website herself. Horace indicated that we should use our vision statement and build the site around it. Kenneth indicated that the vision statement should be

sent to everyone on the board. CeCe added that we should find a way to make the vision statement practical to see how law and administration helps people for societies and communities. Horace agreed and indicated that we can accommodate that request. Kenneth indicated that public law and administrative law is what they do every day.

d. Mentorship Program: Dovie asked for comments concerning the mentorship program forms. Horace indicated that they are good and right to the point. He further stated that we should start on a local level and tell the participants about the conference in the field of specialization. However, the section will not be able to sponsor them, but we can encourage them to attend the conference. Motion: Horace made a motion and Kenneth seconded. Motion passed.

e. Scholarship: Dovie explained that changes must be made in terms of how the Scholarship program is structured and the amount that is awarded. Dovie provided the board with the new forms and language. Kenneth indicated that we should award a $500.00 scholarship which includes one year membership with ASPA and within the SPLA section (totals $49.00). Everyone agreed. Motion: Horace made a motion and John seconded. Motion passed.

f. Electronic Journal: Everyone likes the idea of an electronic journal. Kenneth indicated that he has not done any research on it as of yet and will contact the publishing company to see what is required. We need a name for the journal and a group of editors. Our first journal can be for 2014. A mission statement is needed as well. A decision must be made if we want it quarterly, bi-monthly or semi-annual. Motion: Horace made a motion for a quarterly journal and special issues if needed. Dovie indicated that David Rosenblum forwarded a lot of articles that can be used for the website and/or newsletter. Julie Becket has published something on law as well. Walden has public law and administrative professors that might want to contribute as well. CeCe added that we could make a Winter and Spring edition for next year. The following year we could publish quarterly. It seems like a lot of work for peer reviewing and getting a large amount of articles for future volumes. Kenneth indicated that people have articles. But, what is the cost? Academic peer review and being reputable is necessary. Motion tabled for next meeting due to more information on cost is needed.

New BusinessHorace indicated that he needs Melissa’s address for disbursing the scholarship funds. Kenneth indicated that Heidi never sent him anything to review in terms of selection scholarship winners. Horace indicated that the meeting sounds long and it is hard for Dovie to conduct a meeting and write as well. We have an immediate need for someone to take over the duty. Kenneth volunteered to become the sections Secretary. Kenneth indicated that Dovie should make sure that all officers have access to the membership roster. Dovie indicated that ASPA needs to update the list on the website.

AdjournThe meeting was adjourned at 7:03pm PST.

ASPA Section on Public Law and AdministrationGeneral and Annual Meeting Minutes

Sunday, March 17, 2013New Orleans Hilton Riverside Hotel

Elmwood Room

IntroductionThe meeting was called to order by Dovie at 8:50am CST.

AttendanceMembers Present: Dovie D. Dawson, Horace Blake and Heidi Koenig.

Guest: Christopher Krzeminski


Absent: John Aughenbaugh, Kenneth Brown, Laura Carlson-Humphrey, Jill Crumpacker, Brian Jordan, CeCe Fadope, Keith Henry, Julia Beckett, Steve Lawson, Stephen Imondi, Lisa Blomgren-Bingham, John Moore, George Holbrook and Allen Stout.

MinutesDovie asked if there were any corrections for the Minutes from January 19, 2013. There was no indication of corrections needed. Motion: Horace made a motion and Heidi seconded. Motion passed.

Executive Committeeb. Vacant positions: Dovie indicated that we need to do an email blast to SPLA

general members and place an ad in the PA Times. Heidi suggested that we ask David Rosenblum to get possible referrals. Also, the Executive Committee should receive an email to confirm commitment.

Contribution to ASPA’s 75 th Anniversary Conference – Washington, DC Dovie suggested that we provide a tour to the U.S. Supreme Court as our contribution for the ASPA’s 75th Conference. Perhaps we could get another section to partner with

us in terms of mitigating transportation costs. Horace added that another venue could be to the National Law Journal.Committee Chair Reports

i. Finance: Horace stated that we there are no expenses to report. The annual ASPA reports for 2013 have been completed and submitted. Further, the prior Treasurer has still not forwarded the balance of SPLA funds to him.

j. Membership:i. Membership Campaign: Horace stated that he has come up with some

great ideas for increasing membership. But, the fact remains that members are in other sections which are competing with us.

k. Newsletter/Website: Dovie indicated that she will speak with Carla who is a New York chapter board member in order to get the phone number of their web designer. A newsletter is needed to reflect on the conference success and experience.

i. Electronic Journal: Dovie indicated that our section should develop an online journal which is cost effective. It would focus on the ongoing and/or proposed laws that will affect the public sector. Motion: Horace made a motion and Dovie seconded it. Motion passed.

l. Professional Development: Heidi reported that the CLE did not occur due to the originator (Lisa) of the project being severely injured while on vacation in London and failed to show up. Further, Heidi suggested that in a webinar may be good for the 2014 conference and two chapter presidents have expressed their interest. Building relationships with other chapters is the way to go with webinars.

m. Events: Dovie discussed ideas for the 2014 conference. Perhaps SPLA could recognize the founding members by presenting awards. She will ask John Moore and Jill Crumpacker for the names.

n. Scholarship: Heidi indicated that the ad was not placed in PA Times due to their errors. Therefore, there are no awardees for 2013.

i. Structure and Policy: Dovie indicated that the section is in dire need of structure and policy procedures for awarding scholarships. Motion: Horace made a motion and Dovie seconded it. Motion passed.

o. Outreach: Tabled due to Steve not being present at the meeting.

New BusinessRebates: Heidi indicated that ASPA absorbed all of the undistributed 2012-13 rebate checks.

IRS Issue: Heidi stated that the IRS issue is still going on with ASPA.

Other: Christopher, the 2012 scholarship awardee, indicated that he is willing to help the section.

AdjournThe meeting was adjourned at 9:35am (CST).


Saturday, January 19, 2013


AttendanceMembers Present: Dovie D. Dawson, Horace Blake and Heidi Koenig.


Absent: John Aughenbaugh, Kenneth Brown, Laura Carlson-Humphrey, Jill Crumpacker, Brian Jordan, CeCe Fadope, Keith Henry, Julia Beckett, Steve Lawson, Stephen Imondi, Lisa Blomgren-Bingham, John Moore and Allen Stout.

MinutesDovie asked if there were any corrections for the Minutes from November 2, 2012. There was no indication of corrections needed. Motion: Horace made a motion and Heidi seconded. Motion passed.

ASPA 2013 Conference, New Orleans– March 15-19, 2013 Participationg. Pre-conference session

1. CLE/Webinar: Heidi indicated the room is reserved. However, she hasn’t heard back from the original person. She spoke to someone else at the Louisiana Bar Association and he was very hostile and refused to participate. However, Heidi would still like to go forward with the event and contact local law schools due to the session being free. Hopefully, in the near future, she will put it on ASPA’s website as a webinar.

h. Events1. Champagne and Chocolate Awards Affair - Dovie is seeking to have

Justice Johnson to speak briefly at the event. Heidi suggested that as a gift for the speaker was to give a champagne glass and a box of chocolate to match the theme. Heidi also stated that we should put the chocolate in a bag due to the restaurant being unable to accommodate us. Horace suggested that we should give everyone a gift bag once they enter the

door at the event and include a brochure concerning SPLA. He further added that the speaker could inform the group on post-Katrina issues.

ASPA and SPLA Tax Exemption IssueDovie stated that she completed the IRS documentation timely.

Committee Chair Reports and/or Assignmentsp. Finance: Horace indicated that the prior Treasurer is refusing to forward the

balance of SPLA funds to him. Heidi indicated that she would send the previous Treasurer an email to inquire.

q. Membership: Horace indicated that he completed a membership express article and sent pictures for publication. Also, he indicated he would begin to go to local universities and recruit students. Heidi suggested doing an email blast concerning the need for new people to join the Executive Committee.

r. Newsletter/Website: Dovie indicated that more contributing writers were needed for the newsletter and a website developer was needed. Horace suggested that an electronic journal should be designed which would encourage others to write. Also, he indicated that we could ask students to write a commentary.

s. Professional Development: Nothing reported. The CLE is the primary orientation.

t. Scholarship: Heidi indicated that as to date there were no applications for the scholarship and that she would extend the deadline to February 8, 2013. Dovie suggested that a standardized form be developed for clarity and ease.

u. Outreach: Tabled due to Steve not being present at the meeting.

New BusinessGeneral Meeting: Heidi indicated that she will offer $10 to everyone that attends our meeting instead of us purchasing breakfast. She stated that she would do an email blast to the members.

AdjournThe meeting was adjourned at 7:03pm PST.

aspa section on public law and administration approve… · web viewfundraising/marketing report:...

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