Miami-Dade County

Public Schools

Aspen Fitness

Program

Testing Manual

Testing Exemptions

Aspen Fitness User Guide

Aspen Fitness Instructions for Input at Home

Physical Education Department

Table of Contents

Aspen Fitness Test Administration

One Mile Run/Walk 1

Curl-Up 2

Curl-Up Example 3

Trunk Lift 4

Push-Up 5

Back saver Sit and Reach

Standards for Aspen Fitness Testing

Boys 7

Girls 8

Additional Aspen Fitness Testing Information 9

Aspen Fitness Testing Exemption Codes 10

Aspen Fitness User Guide

Aspen Fitness at Home Access Instructions 11

User Guide: Logging into Aspen Fitness 12

Navigate to class lists (Staff View) 13

Health View Screenings – Class List 14

Print a paper fitness data collection sheet 15-16

Print a student fitness report 17

Evaluate school and teacher data 18-20

Overall Result Report/Per Fitness Test Report Instructions 21

Passed Test Report/Enter Fitness Data Instructions 22-23

Additional Options 24

BMI Fields Only 25

Muscular Fields Only 26

Quick Tips 27

Fill Down Options 28

Navigating to Listing of Classes 29

Contact Information 30

TEST ADMINISTRATION

One Mile Walk/Run

Objective: To measure aerobic capacity by walking and/or running a mile distance at

the fastest pace possible. If a student cannot run the total distance, walking is

permitted.

Equipment/Facilities: A flat running course, stopwatch, and score sheets are required.

The course may be a track or measured area.

Test Instructions: Before administering this test, teachers must properly condition

students for the stress it places upon the body. By gradually increasing the distances

run over a period of time and using interval training, which can be used for conditioning

purposes as well as introducing the concept of pace, students may be conditioned for

testing. Consideration must be given to a training period that utilizes gradual

progression in intensity and recognizes potential problems. Students with this

consideration should be allowed to walk the mile test.

Scoring: The one-mile walk/run is scored in minutes and seconds.

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Curl-Up

Objective: To evaluate abdominal muscular strength and endurance by completing as

many curl-ups as possible up to a maximum of 75 at a specified pace.

Equipment/Facilities: Gym mats and a cardboard measuring strip for every two

students are needed. The strip should be approximately 30” x 4.5”

Test Instructions:

• Allow students to form groups of three.

• One will perform the curl-ups, another will place hands under the head of student

doing curl-ups and count, the third will secure the measuring strip so that it does

not move.

The student being testing:

• Lies in a supine position on the mat

• Knees bent at an angle of approximately 140 degrees

• Feet flat on the floor

• Legs slightly apart

• Arms straight and parallel to the trunk with palms resting on the mat

• Fingers are stretched out and the head is in contact with the partner’s hand

After the student has assumed the correct position on the mat:

• Place measuring strip under the knees on the mat so that fingertips are just

resting on the edge of the measuring strip

• The third student in each group should stand astride the one being tested

securing the ends of the measuring strip with the feet.

• Keeping the heels in contact with the mat, the student curls up slowly sliding

fingers across the measuring card until fingertips reach the other side

• Curl back down until the head touches the partner’s hand

Movement should be slow and controlled to the specific cadence, which should be

about 20 curl-ups per minute. The teacher should call a cadence or use a pre-recorded

cadence. The student continues without pausing until he/she can no longer continue or

has completed a maximum number of 75 curl-ups.

Scoring: The score is the number of correctly performed curl-ups. Count should be

made when the student’s head returns to contact the partner’s hand on the mat. Do not

count a curl-up if the feet completely leave the floor at any time during the movement.

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Page 5: Illustration of Proper Curl-Up Procedures

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Trunk Lift

Objective: Trunk extensor strength and flexibility is being included in the Aspen Fitness

Testing because of its relationship to low back health, especially proper vertebral

alignment. It is important that attention is given to performance technique during this

test. The movement should be performed in a slow and controlled manner.

The objective is to lift the upper body 12 inches off the floor using the muscles of the

back and hold the position to allow for the measurement.

Equipment/Facilities: Gym mats and a measuring stick with colored tape marking the

6 inch and the 12-inch mark.

Test Instructions:

• The student being tested lies face down on the mat.

• Toes are pointed, and hands are placed under the thighs.

• Have the student find and look at a spot on the floor that is close to the nose.

• During the movement, the student’s focus should not move from that spot.

• The student lifts the upper body off the floor, in a very slow and controlled

manner, to a maximum height of 12 inches.

• The position is held long enough to allow tester to place the ruler on the floor in

front of the student and determine the distance of the student’s chin from the

floor.

• The ruler should be placed at least an inch to the front of the student’s chin and

not directly under the chin.

• Once the measurement has been made, the student returns to starting position in

a controlled manner.

• Allow two trials recording the highest score.

Scoring: The score is recorded to the nearest inch. Distances above 12” should be

recorded as 12”.

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Push-up

Objective: The push-up to an elbow angle of 90 degrees is the recommended test for

the upper body strength and endurance. The objective is to complete as many push-

ups as possible at a rhythmic pace.

Equipment/Facilities: Equipment necessary is an audio tape with the recorded

cadence or a teacher set cadence of 20 push-ups per minute and a gym mat for

comfort.

Test Instructions:

• The students should be paired

• One will perform the test while the other counts push-ups and watches to see

that the student being tested bends the elbow to 90 degrees with the upper arm

parallel to the floor.

• The student being tested lies face down on the mat with the hands placed under

the shoulders, fingers stretched out, leg straight, parallel and slightly apart, and

toes tucked under.

• The student pushes up off the mat with the arms until arms are straight, keeping

legs and back straight.

• The back should be kept in a straight line from head to toes throughout the test.

• The student lowers the body until the elbows bend at 90 degrees and the upper

arms are parallel to the floor.

• This movement is repeated as many times as possible.

• Students are stopped when the second form correction is made.

• Corrected push-ups do not count toward the student’s score.

Scoring: The score is the number of push-ups completed successfully.

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Back saver Sit and Reach Objective: To evaluate the flexibility of the lower back and hamstring muscles. The

back saver sit and reach is very similar to the traditional sit and reach except that it is

performed on one side at a time. The measurement is performed on one side at a time

so that students are not encouraged to hyperextend. The objective it to be able to

reach a specified distance on the right and left sides of the body.

Equipment/Facilities: Sit and Reach box or any other sturdy box measuring

approximately 12 inches high. If using a self-constructed box, place a measuring scale

on top of the box with the 9-inch mark even with the near edge of the box. The zero

end of the ruler is nearest the student.

Test Instructions:

• The student removes his/her shoes and sits down at the test apparatus.

• One leg is fully extended with the foot flat against the end of the box.

• The other knee is bent with the sole of the foot flat on the floor and 2-3 inches to

the side of the straight knee.

• The arms are extended forward over the measuring scale with the hands placed

one on top of the other.

• With palms down, the student reaches directly forward with both hands along the

scale four times and holds the position of the fourth reach for at least one

second.

• After measuring one side the student switches the position of the leg and

reaches again.

Scoring: Record the number of inches on each side to the last whole inch reached to a

maximum score of 12”. The Aspen Fitness report appears as a PASS or FAIL

depending on the distance reached as it compares to the appropriate standard.

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STANDARDS FOR ASPEN FITNESS TESTING

BOYS

AGE ONE MILE

RUN/WALK

(Min/Sec)

CURL-UP (Completed)

TRUNK LIFT

(Inches)

*PUSH-UP (Completed)

BACKSAVER

SIT & REACH

(Inches)

5 14:00 2 10 6 12 3 8 8

6 13:30 2 10 6 12 3 8 8

7 13:00 4 14 6 12 4 10 8

8 12:30 6 20 6 12 5 13 8

9 12:00 9 24 6 12 6 15 8

10 11:30 12 24 9 12 7 20 8

11 11:00 15 28 9 12 8 20 8

12 10:30 18 36 9 12 10 20 8

13 10:00 21 40 9 12 12 25 8

14 9:30 24 45 9 12 14 30 8

15 9:00 24 47 9 12 16 35 8

16 8:30 24 47 9 12 18 35 8

17 8:30 24 47 9 12 18 35 8

17+ 8:30 24 47 9 12 18 35 8

**Test scored Pass/Fail; must reach this distance to pass

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STANDARDS FOR ASPEN FITNESS TESTING

GIRLS

AGE ONE MILE

RUN/WALK

(Min/Sec)

CURL-UP (Completed)

TRUNK LIFT

(Inches)

*PUSH-UP (Completed)

**BACKSAVER

SIT & REACH

(Inches)

5 15:00 2 10 6 12 3 8 9

6 14:30 2 10 6 12 3 8 9

7 14:00 4 14 6 12 4 10 9

8 13:30 6 20 6 12 5 13 9

9 13:00 9 22 6 12 6 15 9

10 12:30 12 26 9 12 7 15 9

11 12:00 15 29 9 12 7 15 10

12 12:00 18 32 9 12 7 15 10

13 11:30 18 32 9 12 7 15 10

14 11:00 18 32 9 12 7 15 10

15 10:30 18 35 9 12 7 15 12

16 10:00 18 35 9 12 7 15 12

17 10:00 18 35 9 12 7 15 12

17+ 10:00 18 35 9 12 7 15 12

**Test scored Pass/Fail; must reach this distance to pass

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A

ADDITIONAL ASPEN FITNESS TESTING INFORMATION

Before starting Aspen Fitness Testing, you will need access from

your administrator for WFGT.

If you are an itinerant, you must ask both school site

administrators for access since you service 2 locations.

All exercises need to be administered at the beginning of the year

(pre-test) and towards end of the year (post-test).

Mile Run/Walk should be administered during cooler months.

Students will receive an overall Pass on the Aspen Fitness

Program if they pass 5 out of 6 tests.

BMI: Aspen Fitness will automatically create a total using the

formula built into the program.

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ASPEN FITNESS TESTING EXEMPTION CODES

Code

Number

Exemption Description

1 Permanent long-term medical exemption

2 Short term medical exemption

3 Student provided a Doctor’s note for NO participation until further notice

4 Student has alternate academic assignment/intervention

5 Student was not enrolled in school site during Pre-Test

6 Student was not enrolled in school site during Post Test

7 Student entered school after Post Tests were completed

8 Student withdrew from school site

9 Student has a medical condition(s) that prevents him/her from completing some of the tests

10 Student has a physical disability/impairment that prevents him/her from completing some of the tests

11 Student refuses to participate in testing process

12 Student has not (did not) take required Physical Education Course

13 Student has excessive absences

14 Student has excessive tardies

15 Student is not on my class roll

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ASPEN

FITNESS

USER GUIDE

ASPEN FITNESS AT

HOME ACCESS INSTRUCTIONS

To enable this access, teachers should

Enter a HEAT ticket, choose “Ask ITS a question” and

entitle the ticket “Aspen Fitness VPN”

Wait for ITS staff to configure the connection on our

servers and send a notification email back to the user

Follow the instructions in the email received to install

the VPN software on the computer to be used to connect

Once installed, start the application on the computer and

enter M-DCPS credentials

Access Aspen Fitness using your browser as you

normally would at the school site

For any issues setting up the VPN, please contact ITS via

a HEAT ticket

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User Guide

Logging in to Aspen

Login to the Aspen Production Site via your Employee Portal by clicking on the Aspen

link in the tab Apps/Services/Sites

If you click on the star, this will be a favorite on the bottom of you portal, as a

shortcut.

Use your employee ID and Active Directory password

Users will be presented with the Health View. This is where the fitness data will be

entered.

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If you are presented with the Staff user, you can easily switch to the Health View.

(NOTE: Staff View is where a teacher typically accesses their Aspen Gradebook).

Navigate to class lists (if presented with Staff View)

Switching to the Health View can be done within a few simple clicks.

1. Switch to the Health View to list the classes you teach to enter fitness data.

2. In the upper right corner locate the Staff View Menu Text.

3. Click on the Staff View menu item and Select Health

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Health View - Screenings - Class List

Users are presented with a list of their classes organized by course, section number

and course description.

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Print a paper fitness data collection sheet

Users may wish to start the fitness data collections with a paper copy of their list of

students. This printout will list all data fields required for fitness data collection. Users

may save time by using a tablet or laptop to enter data directly into Aspen Fitness. See

the Entering Fitness Data section below.

1. Look for the Reports menu above the list of classes.

2. Click the button and choose Fitness Score Sheet.

3. In the popup window, select the Screening Period. (You may need to allow

popups from schd.dadeschools.net)

Note: Your first collection of the year will be Semester 1 Pre-Test.

There are four possible screening periods.

Full year classes will only use the Semester 1 Pre­ Test and the Semester 2 Post-Test.

The Semester 1 Post-Test and Semester 2 Pre-Test should be used for students that

only attend one semester of Physical Education classes.

4. Select the report input parameters in the pop-up.

5. To print ALL your class rosters at once, leave the Sections to include option set

at All Sections.

To print for one or more of your specific classes choose the Selected Selections.

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Note: The Print Blank option might be used if you want the score sheet to not show any

existing data.

It is possible a student was transferred to your class and another teacher recently

added the fitness data.

By default, a student who has been tested and has had scores entered will show on the

sheet with those scores already in place.

Only choose Print Blank if you DO NOT want the previous data to show.

6. Leave the Format option as Adobe Acrobat (PDF).

7. When the Fitness Score Sheet appears, print the report (CTRL + P).

8. To choose the section(s) to print, click the magnifier to choose the specific

classes for which to print score sheets.

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Print a student fitness report

• If you are looking at the list of all the sections, you teach you can navigate to

Reports> Fitness Report - Student.

• Simply click the Run button and a .pdf will pop up that has a report for each

student in that school that has a Fitness Screening record.

• There is a good chance you may need to disable the Popup blocker on the

computer. You should get a prompt to do so, every browser has its own

setting.

• The report may take a few seconds to complete.

• Once you see the report on screen you can simply print. Either CTRL + P on the

keyboard or File> Print.

• Log in to Aspen

• Click Reports button

• Click Fitness Report - Student

• Click Run

• File Menu> Print or CTRL+P

For one class at a time.

To run the report for one class at a time, click on the class to bring up the list of those

students.

It does not matter what Screening period you choose.

Again, Reports> Fitness Report - Student, just click Run and you'll be presented with

a .pdf of all the students in that section.

Simply print. CTRL+P or use the File Menu and Choose Print.

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• Log in to Aspen

• Click into a single class

• Click Reports button

• Click Fitness Report - Student

• Click Run

• File Menu> Print or CTRL+P

There is a good chance you may need to disable the Popup blocker on the computer.

You should get a prompt to do so, every browser has its own setting.

Evaluate School and Teacher Data

Administrators and teachers with security access WRTS (portal reports) can evaluate

summary district, school, and teacher data for Aspen Fitness on the Aspen Fitness

Summary portal report.

The report can be accessed by navigating to the Reports tab on your employee portal,

scrolling down the list until you see Aspen Fitness Summary in the Misc. section.

****Note: The report is not within the Aspen System.

It is accessible via the EMPLOYEE PORTAL

You will need to gain access for WRTS by your administrator

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Scroll down on the Reports Tab to Miscellaneous

The report has three options which you can control.

Report Type

• Overall Result - summarizes all fitness scores by school and teacher,

showing # and % passed, failed, exempt, and missing

• Per Fitness Test - allows you to see the same results above but per

individual test

• Passed Test Counter - breaks down # and % of students who passed

tests at each threshold

• Screening Period

o Allows you to select one screening period to focus on, all, or any

combination

• Location

o School users will only be able to see their location

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Overall Result Report

1. Choose Overall Result on the Report Type Dropdown

2. Note: the summary results for the school selected

3. Click the expansion box with the "+" sign to see the results by teacher

Per Fitness Test Report

1. Choose Per Fitness Test on the Report Type Dropdown

2. Note the same summary information broken down per individual component test

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Passed Test Report

1. Choose Passed Test Counter on the Report Type Dropdown

Tip: Use your options wisely. Choose only the Screening Period(s) you need

to see, or the report may be difficult to scroll through and print

Enter Fitness Data

It is very important to make sure you enter the data into the proper Screening Period.

At the top of the screen you will see several menus.

Click the Screening Period drop down

Choose the proper period for your data collection.

Note: There are four possible screening periods.

• Full year classes will only use the Semester 1 Pre-Test and the Semester 2

Post­ Test.

• The Semester 1 Post-Test and Semester 2 Pre-Test might be used for

students that only attend one semester of Physical Education classes.

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• Click the menu item representing the class for which Fitness Data should be

entered.

• A grid listing student in that class and section will be presented with the data

fields to the right of their name where data will be entered.

• To begin entering data, click in the date field, type the letter t (for today) and hit

your tab key. (you may also use your keyboard arrow keys to move between data

fields).

• The system will enter today's date for you.

NOTE:

HINT: If the user collected the data 2 days ago, enter -2 and the system will set

the proper date. If it was a week ago, enter -7.

1. Use the Tab key to move the cursor to the Inches field.

2. Enter the Student Height (inches only).

3. Press the Tab Key.

4. Enter the Student Weight (pounds).

5. Press the Tab key.

6. The student's resultant BMI number will be calculated automatically.

7. Continue to use the Tab key to move across the row and enter

appropriate values in each cell. Once a row is finished, the cursor will

move to the next student.

NOTE: DO NOT enter an exemption code first if a student is exempted from

testing. You must enter a date first, even if the child will be marked as

exempt.

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Additional Options

Aspen Fitness gives users the option to view all fitness data entry points on one screen

(as seen above), or users can select to view, and input based on Aerobic Fields, BMI

Fields, or Muscular Fields only.

Aerobic Fields Only

User can select the Aerobic Fields Only field set option.

This presents users with only the fields that are required for capturing data related to

aerobic activity. Users can enter data into the fields as describe in the Entering Data

section.

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BMI Fields Only

User can select the BMI Fields Only field set option.

This presents users with only the fields that are required for capturing data related to

BMI activity. Users can enter data into the fields as describe in the Entering Data

section.

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Muscular Fields Only

User can select the Muscular Fields Only field set option.

This presents users with only the fields that are required for capturing data related to

muscular activity. Users can enter data into the fields as describe in the Entering Data

section.

While users may enter data using the previous options, all data can be viewed in the

Default Fitness Fields field set view.

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QUICK TIPS

Classes can have many students and space on the screen can seem limited. To help,

users may wish to view the information in Full-screen mode.

By selecting the Maximize icon in Aspen, users will be switched to Full-screen. This

removes the menu items and allows users to focus more on data entry fields.

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Fill- Down Option

Aspen Fitness saves users time with data entry. A tip that users can utilize to quickly fill

in data is the Fill-Down Option. The option will take data within a field and 'fill-down' for

all subsequent students. For instance, to quickly replicate the date field for all students,

enter the date for a student.

With the cursor still in the date field, select Options menu. Then select Fill-Down

Values (Ctrl+D).

All subsequent students will now have the date field entered and automatically saved.

HOT TIP: Users may also use the keys

[CTRL] and the [D] key to initiate a fill­

down.

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Navigating to Listing of Classes

Navigating in Aspen is as simple as a few clicks. As users are entering data, they may

need to quickly navigate to the Class Listing page to select the next class of students.

To do this, a user clicks on the Group Screenings side tab.

This one click will quickly present the user their Class

Listing page.

Users will now be able to navigate to their next class of students.

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Contact Information

Ilisa L. Carroll

District Supervisor, Physical Education and Health

Literacy

305.995.1963

ilisacarroll@dadeschools.net

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