aspiration supporting community life through the … · mr richard dodson general manager,...

VISION Respecting the Past, Creating our Future.

ASPIRATION

Supporting community life through the provision of services, creating a healthy balance of urban and rural whilst fostering health, recreation,

learning, investment, jobs & transport opportunities.

MINUTES

from the Meeting of

LIGHT REGIONAL COUNCIL

held in the COUNCIL CHAMBER

93 Main Street, Kapunda

TUESDAY, 28 FEBRUARY 2017

Principal Office: 93 Main Street Branch Office: 12 Hanson Street

Kapunda 5373 Freeling 5372

Telephone: 8525 3200

Facsimile: 8566 3262

2017/54

MINUTES OF THE MEETING OF LIGHT REGIONAL COUNCIL HELD ON TUESDAY, 28 FEBRUARY 2017, IN THE COUNCIL CHAMBER,

93 MAIN STREET, KAPUNDA 1. PRESENT

Bill O’Brien Mayor Cr Lynette Reichstein Light Ward Cr Robert Kerin Light Ward Cr Bill Close MudlaWirra Ward Cr Samantha Mitchell Mudla Wirra Ward Cr Keith Ellis Mudla Wirra Ward Cr Peter Kennelly Laucke Ward Cr Sharron Lewis Laucke Ward Cr David Shannon Dutton Ward Cr Deane Rohrlach Dutton Ward Cr Des Ellis Dutton Ward Mr Craig Doyle General Manager, Strategy & Development Mr Richard Dodson General Manager, Infrastructure & Environment Mrs June Austin General Manager, Business & Finance Mr Kieren Chappell General Manager, Economic Development Ms Pepper Mickan Library Services Manager Mr Joe Scordo Finance Manager Mr Andrew Chown Manager, Strategy Ms Claire McNamara Accountant Mr Simon Keith Senior Development & Projects & Engineer Ms Stacie Dickson Economic Development Officer

2. OPENING Mayor Bill O’Brien declared the meeting open at 5:04pm

3. APOLOGIES AND LEAVE OF ABSENCE Mr Brian Carr Chief Executive Officer Mr Richard Michael General Manager, Governance

4. MINUTES

4.1 CONFIRMATION OF COUNCIL MINUTES

Moved: Cr Rohrlach Seconded: Cr D Ellis That the minutes of the meeting of Council held Tuesday, 24 January 2017 be confirmed as a true and correct record thereof subject to Ms Pepper Mickan’s title being corrected to read “Library Services Manager” and Mr Andrew Chown’s title “Manager, Strategy” being included in those Minutes. That the confidential minutes of the meeting of Council held Tuesday, 24 January 2017 be confirmed as a true and correct record of that meeting That the minutes of the special meeting of Council held 20 February 2017 be confirmed as a true and correct record of that meeting.

CARRIED

LIGHT REGIONAL COUNCIL MINUTES COUNCIL MEETING – Tuesday 28 February 2017 2017/55

5. COMMUNICATIONS 5.1 MAYOR’S COMMUNICATIONS

24/01 Pre Council Briefing Mayor Chief Executive Officer, Deputy Mayor, General Managers 24/01 Council Meeting 26/01 Light Regional Council, Australia Day Awards & Citizenship Ceremony 27/01 Kapunda Mine Site - Working Group Meeting 31/01 Light Regional Council Economic Development Panel Meeting 01/02 Light Regional Council Infrastructure Committee Meeting 02/02 Light Regional Council Mayoral Award Presentation Day - Xavier College 06/02 Media Shoot Barossa Leader - Seppeltsfield Road Roundabout 08/02 Barossa Tourism Board Meeting - Tanunda 08/02 Council Strategy Committee Meeting - Freeling 10/02 Chief Executive Officer - Performance Review Panel 13/02 Pines Conservation Reserve Committee Meeting 14/02 Regional Development Australia Barossa - Meeting, 17/02 Central Region Local Government - Legutus Group Board Meeting - Clare 20/02 Meeting Dan Van Holst Pelican MP & David Pasoni MP - Re Rate Capping 20/02 Special Council Meeting 21/02 Council Audit Committee Meeting 22/02 Official Opening - Nick Champion MP Facilities at the Pines Reserve 28/02 Gawler Arts Society - Exhibition Opening Hewett

5.2 ELECTED MEMBERS’ REPORTS

5.2.1 Kapunda Mural Project – Report by Cr Deane Rohrlach (Council’s representative on the Kapunda Mural Committee)

The Kapunda Mural Committee is a subcommittee of the Kapunda Community Gallery (KCG) and has representatives of the KCG, Kapunda Business Alliance, community members with relevant expertise and Council among its membership.

It has met monthly since its inception, and is well on the way to completion of the first two murals. A lot of time was spent initially researching the ideal paints to use, anti-graffiti coatings, the best materials to paint the murals on to, what kind of surfaces would allow painting directly on walls, possible funding sources, framing and fastening requirements, permission and ownership issues, planning and building approvals, insurance issues and how to organise the painting of the murals.

The committee believes it was important to get all these issues sorted out before starting the first mural.

Post Office Mural

It decided that the first mural would be on the front of the Kapunda Post Office. Post Office owners Ian and Sue Todd were very enthusiastic about the idea and the Committee thanks them for their most helpful cooperation. By agreement, the mural will depict the original Post Office on this site. Local Graphic Artist Danny Menzel, proprietor of DM Graphics and a member of the Mural Committee, created a concept design containing the old post office building, a postman dressed in the uniform of the relevant period on a bicycle and a heritage red letterbox. The face of the postman will be of long serving local postman Al Sherrah.

It was decided (after much experimentation to ensure adequate paint adhesion) that the mural would be painted on aluminium signboard material, which consists of a sandwich of two sheets of aluminium separated by a thin layer of plastic. This material is light, strong and rigid.

Danny transferred the concept on to the panels by projection. He and a team of 18 KCG volunteers have been blocking out the main areas of the mural, which has now been done. They are now adding the detail, which should be completed by about Easter 2107. KBA and Mural Committee member Brenton Wight has constructed the supporting frame, so the mural should be affixed to the Post Office shortly thereafter.


North Kapunda Hotel Mural

Another mural to be completed at about the same time will be a series of panels on the Crase Street side of the North Kapunda hotel. These are being done by Local Artist Mal Craig, and will fill in the blocked off doorways on the side of the hotel. The committee successfully applied for a $4800 Small Grant for Rural Communities to fund this mural. The North Kapunda Hotel is a State Heritage listed building and the Committee thanks Council Planner Darby Schultz for his assistance with this and other planning matters, which has made gaining Development Approval quite straightforward.

Other Proposed Murals

The Committee has several other murals in the planning stages. The Celtic Festival Committee has disbanded, and gifted approximately $3000 of its remaining funds to the Mural Committee to provide a mural commemorating the long history of the Celtic Festival in Kapunda. It is proposed to put the mural in front of the wall on the northern side of Hill Street where much of the Celtic Festival activities occurred. Danny Menzel has created a concept design for this mural.

Planning for a mural painted directly on the side wall of the Kapunda Newsagency building is at an advanced stage. Mal Craig has created a concept which incorporates a view of the original building on the site and an early mine site mural.

A small mural on the old stable door of the Kapunda MFS building is also being planned.

The Committee is applying for a Country Arts SA grant to place a mural on the side of the Kapunda Community gallery and another on the fascia of the building.

Sponsorship

The rate at which murals can be created is to a large extent dependent on the funds available. To date the Mural Committee has received generous financial support, including: $5000 from JT Johnsons toward a mural related to broad acre farming; $2000 from Kapunda Business Alliance; $1000 from each of Council Community Grant, Kapunda and Light Tourism Inc., Kapunda Farm Fair and Kapunda Community Thrift Shop; $500 from Joanne Dickson and Post Office Proprietors Ian and Sue Todd; and other generous donations from Kapunda Mechanical Repairs, Ford House and Norm and Sonia Lee.

Once the Post Office and North Kapunda Murals are completed the Committee is hopeful that the interest generated will lead to further sponsorships.

The photo shows volunteers blocking out the Post Office mural.


Update

There has been one further development - It is anticipated the first three murals - the Post Office, the North Kapunda and the Fire Brigade murals will be finished at the same time, and a simultaneous launch of all three is planned for after Easter.


The five panels laid out on the tables represent half of the mural (10 panels in all). The amount of work in providing detail for this area is huge but I think it is shaping up to be a stunning mural. The work is being done downstairs in the Kapunda Community Gallery.

5.3 SCHEDULE OF MEETINGS ATTENDED

Cr K Ellis 22/02 Official Opening - Nick Champion MP Facilities at the Pines Reserve

Cr Reichstein

23/02 Barossa & Light Community Transport & Home Assist Advisory Committee Cr Close

14/02 Inaugural Gawler River Community association Cr Mitchell

27/02 Triple BFM Barossa Youth activities (YAC) Cr Rohrlach

24/01 Pre Council Briefing Mayor Chief Executive Officer, Deputy Mayor, General Managers 24/01 Council Meeting 25/01 Chief Executive Officer Performance Review Meeting. 26/01 Light Regional Council Australia Day Ceremony. 27/01 Kapunda Mine Site meeting. 30/01 Chaired Kapunda Business Alliance meeting. 31/01 Chaired Light Regional Council Economic Development Panel meeting. 01/02 Light Regional Council Infrastructure Committee meeting. 07/02 Mural Committee meeting. 10/02 Chief Executive Officer Performance Review meeting. 20/02 Meeting re potential rate capping implications. 20/02 Special Council meeting. 27/02 Chaired Kapunda Business Alliance meeting.

5.4 DELEGATE / REPRESENTATIVE REPORTS

NIL

5.5 REQUESTED DOCUMENTS/CORRESPONDENCE TO BE TABLED

NIL


6. PETITIONS NIL

7. DEPUTATIONS

7.1 PUBLIC COMMUNICATIONS

7.1.1 Public Communications – Leon and Philippa Faulkner, Midas Environmental Technology Pty Ltd (MET)

At 5:16pm Mayor O’Brien welcomed Leon and Philippa Faulkner representing Midas Environmental Technology Pty Ltd (MET) who made a deputation to Council on the various stages of the proposed mine project and received questions from elected members. Moved: Cr Mitchell Seconded: Cr Rohrlach That leave of the meeting be granted to bring forward a Motion without Notice by Cr Kennelly at 5:35pm.

CARRIED

14.4.1 Request to decline further in- situ mining Kapunda Mine site– Motion without Notice – Cr Kennelly

Moved: Cr: Kennelly Seconded: Cr Kerin “Considering that:- 1. Kapunda Mine Site is freehold Land vested in Light Regional Council

2. Is a site dedicated to historical and recreational purposes and is exempt from Mining Act Provisions

3. Has been the subject of considerable investigative archeological research and restoration as an unaltered 19th Century (c. 1880) mine site

4. Council has invested large expenditure to date on Mine Site conservation

5. Is underlain by a substantial water table which extends beneath the township which is liable to be contaminated by aqueous lixiviant solutions and dissolved ore

6. Is surrounded by Town housing and an important stock feed mill

7. The MET Pty Ltd proposal threatens the site and local environment

8. Is contradictory in some chemical parameters and cannot prove some of its assertions;

Council therefore declines to proceed further with in-situ mining on the historic Kapunda Mine Site”. The motion was put and LOST Cr Kennelly called for a division For the motion: Cr Kennelly, Cr Kerin Against the motion: Cr Reichstein, Cr Mitchell, Cr Close, Cr K Ellis, Cr D Ellis, Cr Shannon, Cr Rohrlach, Cr Lewis

14.4.2 Investigations into mining at the Kapunda Mine site– Motion without Notice – Cr Rohrlach

Moved: Cr Rohrlach Seconded: Cr Mitchell Council is supportive of initial investigations into the feasibility and impact of ISR mining at the Kapunda Mine Site in accordance with established regulatory processes.

CARRIED


7.2 PRESENTATIONS

7.2.1 Presentation – Sandy Lucas regarding a LRC Student Mentorship Programme

At 5:39pm Mayor O’Brien welcomed Ms Sandy Lucas of Kapunda who presented to Council information regarding a student mentorship programme operating in the Light Regional Council area and received questions from elected members.

7.3 YOUTH FORUM

NIL

8. ADJOURNED BUSINESS NIL

9. BUSINESS ARISING Current Status of all matters noted.

10. MINUTES – COMMITTEE MEETINGS

10.1 INFRASTRUCTURE COMMITTEE

Recommendation 1

Moved: Cr Reichstein Seconded: Cr Kennelly That the agenda, reports and minutes of the meeting of the Light Regional Council Infrastructure Committee held Wednesday, 1 February 2017 be received.

CARRIED

Recommendation 2

Moved: Cr Rohrlach Seconded: Cr D Ellis That the reports and recommendations of the meeting of the Light Regional Council Infrastructure Committee held Wednesday, 1 February 2017 numbered 1, 2, 4 & 5, as listed below, be adopted.

1. IC9.4.1/2017 Variation to Management Agreement – Kapunda Resource Recovery Centre (KRRC)

Folder ID: VG3155662002 Author: Renee Jericho, Administration Officer Megan Renzella, Property & Facilities Manager

Report Presenter: Megan Renzella, Property & Facilities Manager

That Council, pursuant to sections 38 and 44 of the Local Government Act 1999, authorises the Mayor and Chief Executive Officer to sign and affix Council’s common seal to the Variation of Management Agreement between Council and the Kapunda Shed Incorporated for management of the site located at 40 Scotty Graves Road Kapunda known as the Kapunda Resource Recovery Centre.


2. IC9.4.2/2017 Management Agreement – Kapunda Shed Inc Folder ID: VG3140140009 Author: Renee Jericho, Administration Officer Megan Renzella, Property & Facilities Manager


That Council, pursuant to Sections 38 and 44 of the Local Government Act 1999, authorises the Mayor and Chief Executive Officer to sign and affix Council’s common seal to the Management Agreement between Council and the Kapunda Shed Incorporated, that formalises the use and management of a portion of the land commonly known as the Kapunda Community Shed, Allotment 417 Hare Street Kapunda, for a term of five years commencing 14 October 2016.

4. IC9.4.4/2017 Sheeting of St Kilda Drive, Hansborough Folder ID: 58490

Author: Eric Huynh, Operations Manager Renee Jericho, Administration Officer

Report Presenter: Eric Huynh, Operations Manager That Council:

a) Support the sheeting of St Kilda Drive, Hansborough, on the basis that Council supplies the rubble, to the value of $30,000, while Ms Rowett and Mr Hancock provide the labour and plant required to complete the work.

b) Fund an amount of up to $30,000 to cover Councils contribution for the works through savings achieved in other areas of the resheeting program.

5. IC9.4.5/2017 Review of Terms of Reference Infrastructure

Committee

Folder ID: 1773

Author: Renee Jericho, Administration Officer

Report Presenter: Richard Dodson - General Manager Infrastructure & Environment

That Council adopt the reviewed Terms of Reference for the Infrastructure Committee as detailed below:

TERMS OF REFERENCE OF THE

LIGHT REGIONAL COUNCIL’S INFRASTRUCTURE COMMITTEE 1. Establishment of the Infrastructure Committee

2. Committee

Pursuant to Section 41 of the Local Government Act 1999 (“the Act”) the Council establishes a Committee to be known as the Infrastructure Committee (“the Committee”).

3. Functions


3.1 Subject to compliance with all legislation, policies, plans and procedures of the Council, the functions of the Committee are to be focused on the strategic management and delivery of matters relative to:

Infrastructure & Asset Management including;

Bridges;

Community Wastewater Management Schemes;

Drainage;

Land and Buildings;

Stormwater;

Transport;

Infrastructure Projects;

Water Reuse Schemes;

Road & Traffic Safety;

Plant and Equipment Replacement;

Waste Management;

Communications;

Management of Open Space and

Policy Matters.

Vegetation Management

Cemeteries 3.2 Any other matter which is within the powers and functions of the Council and which

is referred to the Committee by the Council. 3.3 Pursuant to Section 41 (7) a Committee may establish a sub-committee to assist in

a matter. Membership of the Sub-Committee may comprise any elected member and independent expertise as determined by Council.

4. Composition of the Committee

Members:

A minimum of Four (4) Elected Members (including the Deputy Mayor) of which:

One (1) is Presiding Member; and

One (1) is Deputy Presiding Member (Appointed by the Infrastructure Committee)

Ex-officio:

Mayor may attend as ex-officio pursuant to Section 41(6) of the Act Administrative Support:

General Manager, Infrastructure and Environment 4.1 A Member of the Committee will, subject to Section 41(5) of the Act and Clause

4.3 of these Terms of Reference, hold office as a Member of the Committee for a period of up to two (2) years, or until the conclusion of the next general election of the Council.

4.2 The office of a Member of the Committee shall become vacant upon the Council

removing that person from office as a Member of the Committee or upon the Member ceasing to hold office as an Elected Member of the Council.


4.3 In the event of a vacancy in the office of a Member of the Committee, the Council

shall, if it deems fit, appoint another person as a Member of the Committee on the same basis as, and for the balance of the term of, the original appointment.

4.4 No additional allowance will be paid to the elected member representative over

and above the allowance already received by the elected member in accordance with the Local Government (Members Allowances and Benefits) Regulations 2010.

5. Office Bearers

5.1 The Presiding Member of the Committee shall be appointed by the Council for a

period of two (2) years. 5.2 The office of the Presiding Member shall become vacant if:

5.2.1 the Council removes the Presiding Member from office; or 5.2.2 the Presiding Member ceases to be a Member of the Committee.

6. Meetings

6.1 Meetings of the Committee will be conducted in accordance with the Act, Part 2 of the Local Government (Procedures at Meetings) Regulations 2013, these Terms of Reference and any Code of Practice for Meeting Procedures adopted by the Council and applicable to the Committee.

6.2 Insofar as the Act, the Local Government (Procedures at Meetings) Regulations

2013, these Terms of Reference and any Code of Practice for Meeting Procedures adopted by the Council and applicable to the Committee do not specify a procedure to be observed in relation to the conduct of a meeting of the Committee, then the Committee may determine its own procedure.

6.3 In accordance with, and subject to, the Act and the Local Government (Procedures

at Meetings) Regulations 2013 all meetings of the Committee shall be open to the public unless the Committee has resolved to exclude the public from a meeting or part of a meeting pursuant to the Act.

6.4 The Committee shall meet on the first Wednesday of each month at a time set down

by Council. 6.5 Minutes together with corresponding Agenda and Appendices of a meeting of the

Committee shall be presented for consideration of its recommendations and/or discussion to the next meeting of the Council.

6.6 In accordance with the Act, the minutes of a meeting of the Committee shall be

provided to all Council members within five (5) days after the meeting of the Committee.

6.7 A quorum for a meeting of the Committee shall be one half of the total number of

Members of the Committee in office (ignoring any fraction) plus one. No business can be transacted at a meeting of the Committee unless a quorum is present.

6.8 All recommendations to the Council of the Committee shall be made on the basis

of a majority decision of the Members present.


6.9 All members of the Committee, including the Presiding Member, shall have a deliberative vote, and in the event of an equality of votes, the Presiding Member shall have a casting vote.

6.10 If the Presiding Member of the Committee is absent from a meeting of the

Committee, the Deputy Presiding Member will preside at the meeting. 6.11 If both the Presiding Member or Deputy Presiding Member of the Committee are

absent from a meeting, a member of the Committee shall be chosen from those present to undertake the role of Presiding Member at that meeting.

6.12 The General Manager, Infrastructure & Environment shall be responsible for

ensuring that accurate minutes are kept (to be confirmed at the next meeting of the Committee) of all proceedings of the Committee.

6.13 In all of its dealings and activities the Committee shall have regard to the Guiding

Principles under Local Government (Proceedings at Meetings) Regulations 2013 Part 1 Regulation 4.

7. Review

These Terms of Reference will be subject to review by the Council on a two (2) year basis or as determined by Council.

8. Tenure

The Committee will continue in existence until wound up by resolution of the Council.

9. History

1. The Infrastructure Committee established pursuant to a resolution of Council dated 18 November 2014 (Minutes Item 4.3.6 Page 2014/376).

2. Terms of Reference Adopted by Council Tuesday, 24 February 2015 (refer Minutes

at Item IC9.5.1/2015 page 2015/49 3. Terms of Reference Reviewed by Council Tuesday, 28 February 2017 (refer Minutes

at Item IC9.4.5/2017 page 2017/61)

CARRIED


3. IC9.4.3/2017 Road Closure – Berrimann Road Folder ID: VG3155684017

Author: Megan Renzella, Property & Facilities Manager


Moved: Cr K Ellis Seconded: Cr D Ellis That Council: 1. Support the closure of a section of Berrimann Road Allendale North namely the portion known

as Road Id 00356002 (segment 2);

2. Authorise the Chief Executive Officer (or delegate) to commence a Road Process Order pursuant to the Roads (Opening and Closing) Act 1991;

3. Agree to transfer the closed road to an adjoining land owner(s); and

4. Pursuant to Sections 38 and 44 of the Local Government Act 1999, authorise the Mayor and Chief Executive Officer to sign and affix Council’s common seal to any documentation required to complete the process and transfer ownership of such land.

CARRIED

10.2 STRATEGY COMMITTEE

Recommendation 1

Moved: Cr Lewis Seconded: Cr K Ellis That the Agenda, reports and minutes of the meeting of the Light Regional Council Strategy Committee held Wednesday, 8 February 2017 be received.

CARRIED


Recommendation 2

Moved: Cr Reichstein Seconded: Cr K Ellis That the reports and recommendations of the meeting of the Light Regional Council Strategy Committee held Wednesday, 8 February 2017 numbered 2 to 5, as listed below, be adopted.

2. STR9.3.2/2017 Strategy Committee – Updated Terms of Reference and Nominations for Presiding Member

File: 53351

Author: Andrew Chown, Manager, Strategy

Recommendation That Council resolves to: a) Pursuant to the Local Government Act, 1999, endorse the updated Terms of

Reference for the Strategy Committee dated February 2017 as detailed below:

ESTABLISHMENT & TERMS OF REFERENCE OF THE

LIGHT REGIONAL COUNCIL’S STRATEGY COMMITTEE

1. Introduction

Pursuant to Section 41(7) of the Local Government Act, 1999 (“the Act”) a Committee may establish a sub-committee to assist in a matter. Membership of the Sub-Committee may comprise any elected member and independent expertise as determined by Council.

2. Establishment of the Strategy Committee

Pursuant to Section 41 of the Act the Council establishes a Committee to be known as the Strategy Committee (“the Committee”).

3. Functions

3.1 Subject to compliance with all legislation, policies, plans and procedures of the Council, the functions of the Committee are to be focused on consideration and provision of advisory reports relative to the following matters:

• Council’s Strategic Plan

• Council’s Infrastructure & Asset Management Plan

• Council’s Long Term Financial Plan

• Projects

• Traffic Safety

• Infrastructure Deeds (land division and handover process)

• Regulatory Compliance Matters

• Land Development (ie NEXY residual land, Asset Rationalisation Fund etc)

• Water (CWMS / Harvesting Schemes)


• ‘Place’ Development (ie Main Streets etc)

• Community Development (ie Community Grants etc)

• External Funding Strategies

• Statutory Matters (ie Land Management Agreements)

• Communications

• Policy Matters and those functions prescribed under Section 101A of the Development Act, 1993, namely:

o Providing advice to Council in relation to the extent to which Council’s strategic planning and development policies accord with the Planning Strategy; and

o To assist the Council in undertaking strategic planning and monitoring

• Consideration of any representations made to Council under Section 25(11) of the Development Act, 1993 and provision of advice to the Council with respect to those representations.

Together with any other matter which is within the powers and functions of the

Council and which is referred to the Committee by the Council.

4. Composition of the Committee:

Members:

Four (4) Elected Members (including the Deputy Mayor) of which:

- One (1) is Presiding Member

- One (1) is Deputy Presiding Member

Ex-officio

Mayor may attend as ex-officio pursuant to Section 41(6) of the Act.

Administrative Support:

General Manager, Strategy & Development (or delegated officer)

4.1 A Member of the Committee will, subject to Section 41(5) of the Act and Clause 4.3 of these Terms of Reference, hold office as a Member of the Committee for a period of up to two (2) years, or until the conclusion of the next general election of the Council.

4.2 The office of a Member of the Committee shall become vacant upon the Council removing that person from office as a Member of the Committee or upon the Member ceasing to hold office as an Elected Member of the Council.

4.3 In the event of a vacancy in the office of a Member of the Committee, the Council shall, if it deems fit, appoint another person as a Member of the Committee on the same basis as, and for the balance of the term of, the original appointment.

4.4 No additional allowance will be paid to the elected member representative over and above the allowance already received by the elected member in accordance with the Local Government (Members Allowances and Benefits) Regulations, 2010.

5. Office Bearers


5.1 The Presiding Member of the Committee shall be appointed by the Council for a period of two (2) years.

5.2 The office of the Presiding Member shall become vacant if:

5.2.1 the Council removes the Presiding Member from office; or

5.2.2 the Presiding Member ceases to be a Member of the Committee.

6. Meetings


6.2 Insofar as the Act, the Local Government (Procedures at Meetings) Regulations 2013, these Terms of Reference and any Code of Practice for Meeting Procedures adopted by the Council and applicable to the Committee do not specify a procedure to be observed in relation to the conduct of a meeting of the Committee, then the Committee may determine its own procedure.

6.3 In accordance with, and subject to, the Act and the Local Government (Procedures at Meetings) Regulations 2013 all meetings of the Committee shall be open to the public unless the Committee has resolved to exclude the public from a meeting or part of a meeting pursuant to the Act.

6.4 The Committee shall hold monthly meetings as required at a time and location agreed by the Committee.

6.5 Minutes together with corresponding Agenda and Appendices of a meeting of the Committee shall be presented for consideration of its recommendations and/or discussion to the next meeting of the Council.

6.6 In accordance with the Act, the minutes of a meeting of the Committee shall be provided to all Council members within five (5) days after the meeting of the Committee.

6.7 A quorum for a meeting of the Committee shall be one half of the total number of Members of the Committee in office (ignoring any fraction) plus one. No business can be transacted at a meeting of the Committee unless a quorum (being three (3)) is present.

6.8 All recommendations to the Council from the Committee shall be made on the basis of a majority decision of the Members present.

6.9 All members of the Committee, including the Presiding Member, shall have a deliberative vote, and in the event of an equality of votes, the matter shall

be referred to the Council for decision.

6.10 If the Presiding Member of the Committee is absent from a meeting of the Committee, the Deputy Presiding Member will preside at the meeting.

6.11 If both the Presiding Member and Deputy Presiding Member of the Committee are absent from a meeting, a member of the Committee shall be chosen from those present to undertake the role of Presiding Member at that meeting.

6.12 The General Manager, Strategy & Development or delegated officer shall be responsible for ensuring that accurate minutes are kept (to be confirmed at the next meeting of the Committee) of all proceedings of the Committee.


6.13 In all of its dealings and activities the Committee shall have regard to the Guiding Principles under Local Government (Proceedings at Meetings) Regulations 2013 Part 1 Regulation 4.

7. Review

These Terms of Reference will be subject to review by the Council on a two (2) year basis or as determined by Council.

8. Tenure


History: 1. The Strategy Committee established pursuant to a resolution of Council dated 18

November 2014 (Minutes Item 4.3.6 Page 2014/376). 2. Terms of Reference Adopted by Council Tuesday, 27 January 2015 (refer Minutes at

Item 11.4.3 page 2015/39). 3. Reviewed at ordinary meeting of Council held 24 February 2015 (refer item 11.4.3 on

page 2015/76) To delete Clause 6.4 of the Terms of Reference for its Strategy Committee and replace it with: “The Committee shall hold monthly meetings as required at a time and location agreed by the Committee.”

4. Reviewed at ordinary meeting of Council held 28 February 2017 (refer item STR9.3.2/2017 on page 2017/66).

b) Appoint Cr Bill Close as Presiding Member and Cr Deane Rohrlach as Deputy Presiding Member of the Strategy Committee.

3. STR9.3.3/2017 Strategic Plan Update File: 2337

Author: Craig Doyle – General Manager, Strategy & Development

Recommendation That Council approves the draft Strategic Plan Update 2016/17 to 2019/20 prepared by staff for public consultation in accordance with the Council’s Public Consultation Policy with the addition of the amendments discussed at the Strategy Meeting held Wednesday, 8 February 2017, and that a summary report and suggested amendments be provided as required for the further consideration of the Elected Membership following the conclusion of this process.


4. STR9.3.4/2017 Rural Land Use Interface - Update File: 53738

Author: Craig Doyle, General Manager – Strategy & Development

Recommendation That Council: 1) Receives this update report; and 2) Notes that the final report of the working group is expected to be provided for the

consideration of the Elected Membership in the near future.

5. STR11.4.1/2017 Mount Lofty Ranges Agrarian Landscape World Heritage Listing Project – Proposed National Heritage Boundary Map

Recommendation That Council supports the proposed amendment to the National Heritage List Boundary Map as nominated in the memorandum issued separately by Andrew Chown via email dated 6 February 2017 (as appended to Strategy Committee Minutes dated 8 February 2017) and correspondence forwarded to the World Heritage Bid Consortium to this effect before the nominated deadline of Friday, 10 February 2017.

CARRIED

1. STR9.3.1/2017 Infrastructure Guidelines (SA) – Standards and Requirements for the Design and Construction of Infrastructure Assets in South Australia

File: 53697

Author: Simon Keith, Senior Development and Projects Engineer

Moved: Cr Kennelly Seconded: Cr Kerin That Council adopts the Infrastructure Guidelines (SA) as a reference for use in all aspects of Council’s Civil Infrastructure works to ensure that all new and upgraded infrastructure is of a consistent minimum standard that meets legislative requirements and achieves Council’s asset sustainability objectives.

CARRIED


10.3 ECONOMIC DEVELOPMENT PANEL Please refer to Minutes of Special Meeting of Council held Monday, 20 February 2017 Mr Chown left the Chamber at 6:16pm

10.4 AUDIT COMMITTEE

Recommendation 1

Moved: Cr Close Seconded: Cr K Ellis That the Agenda, reports and minutes of the meeting of the Light Regional Council Audit Committee held Tuesday, 21 February 2017 be received.

CARRIED

Recommendation 2

Moved: Cr Close Seconded: Cr K Ellis That the reports and recommendations of the meeting of the Light Regional Council Audit Committee held Tuesday, 21 February 2017 numbered 1 to 2 as listed below, be adopted.

1. AUD9.2.1/2017 Light Regional Council Audit Committee Terms of Reference

Author: June Austin, General Manager Business & Finance

Report Presenter: June Austin, General Manager Business & Finance

Recommendation That Council adopt the Audit Committee’s Terms of Reference incorporating the proposed changes as detailed:

TERMS OF REFERENCE OF THE LIGHT REGIONAL COUNCIL’S

AUDIT COMMITTEE 1. Establishment of the Audit Committee

Pursuant to Section 41 of the Local Government Act 1999 (“the Act”) the Council establishes a Committee to be known as the Audit Committee (“the Committee”).

2. Functions

Subject to compliance with all legislation, policies, plans and procedures of the Council, the functions of the Committee are to:

2.1 review the annual financial statements of Council including its annual report, to ensure that they present fairly the state of affairs of Council; and

2.2 propose and provide information relevant to a review of Council’s strategic management plans or annual business plan; and

2.3 propose and review, the exercise of powers under section 130A (efficiency and economy audits); and


2.4 if Council has exempted a subsidiary from the requirement to have an audit committee, the functions that would, apart from the exemption, have been performed by the subsidiary’s audit committee; and

2.5 liaise with Council’s auditor; and

2.6 review the adequacy of the financial governance, risk management, accounting, internal control, reporting and other financial management policies and systems and practices of Council on a regular basis.

3. Membership

Membership of the Committee shall consist of:

3.1 Four (4) members, being two (2) elected members and two (2) external independent representatives.

The Mayor may attend as ex-officio pursuant to Section 41(6) of the Local Government Act 1999.

3.2 Independent members of the committee shall have recent and relevant risk management, legal and audit or financial management experience.

3.3 A Member of the Committee will, subject to Section 41(5) of the Act and Clause 3.3 of these Terms of Reference, hold office as a Member of the Committee for a period of up to two (2) years.

The Independent Members shall hold office for the term concluding at the November 2018 committee meeting (or the nearest available meeting date thereto), following which appointees may be reappointed for a further term of two (2) years. The independent membership of the committee shall then be reviewed following each two (2) year period.

The elected officials to the committee shall be appointed by the Council following the conduct of a general election or supplementary election as the case may be. The appointment, inclusive of the ex-officio appointment of Council’s principal member, shall be reviewed at the second anniversary of the general election of the council, the first review occurring at the November 2020 committee meeting (or the nearest available meeting date thereto). The appointees may be reappointed for a further term of two (2) years.”

3.4 The office of a Member of the Committee shall become vacant upon the Council removing that person from office as a Member of the Committee or upon the Member ceasing to hold office as an Elected Member of the Council.

3.5 In the event of a vacancy in the office of a Member of the Committee, the Council shall, if it deems fit, appoint another person as a Member of the Committee on the same basis as, and for the balance of the term of, the original appointment.

3.6 No additional allowance will be paid to the elected member representative over and above the allowance already received by the elected member in accordance with the Local Government (Members Allowances and Benefits) Regulations 1999.


3.7 The Independent Representatives to the Committee may be paid a monthly sitting fee which shall be negotiated with the individual concerned. The Independent Representative may choose to receive no fee.

3.8 The Independent Representatives to the Committee will be aware of or receive training in the conflict of interest provisions of sections 73 and 74 of the Local Government Act 1999.

4. Office Bearers

4.1 The Presiding Member of the Committee shall be an independent representative and hold office for such a term as described in clause 3.3 of these Terms of Reference. The Presiding Member may be reappointed for a further term or terms.

4.2 The office of the Presiding Member shall become vacant if:

4.2.1 The Council removes the Presiding Member from office; or

4.2.2 The Presiding Member ceases to be a Member of the Committee.

4.3 Where the Presiding Member is unable to attend a meeting, the remaining independent representative shall chair the meeting. Should both independent representatives be unable to attend a meeting, the meeting will fail through a lack of quorum (see clause 5.7).

5. Meetings


5.2 Insofar as the Act, the Local Government (Procedures at Meetings) Regulations 2000, these Terms of Reference and any Code of Practice for Meeting Procedures adopted by the Council and applicable to the Committee do not specify a procedure to be observed in relation to the conduct of a meeting of the Committee, then the Committee may determine its own procedure.

5.3 In accordance with, and subject to, the Act and the Local Government (Procedures at Meetings) Regulations 2000 all meetings of the Committee shall be open to the public unless the Committee has resolved to exclude the public from a meeting or part of a meeting pursuant to the Act.

5.4 The Committee shall, at its first meeting after being established and at its first meeting after the conclusion of a general election of the Council, determine the place, date and time meetings of the Committee will be held provided that:

5.4.1 the Committee shall meet at least four (4) times a year at appropriate times in the reporting and audit cycle and otherwise as required;

5.4.2 the first meeting of the Committee after it has been established and after the conclusion of a general election shall occur at 93 Main Street, Kapunda within one month of the Council resolution establishing the Committee and within six weeks of the conclusion of a general election


respectively, with the exact date and time of such meeting to be ascertained by the Chief Executive Officer of the Council.

5.5 Minutes of a meeting of the Committee shall be presented to the next meeting of the:

5.5.1 Committee, for confirmation; and

5.5.2 Council, to be received.

5.6 In accordance with the Act, the minutes of a meeting of the Committee shall be provided to all Council members and Committee members within five (5) days after the meeting of the Committee.

5.7 A quorum for a meeting of the Committee shall be one half of the total number of Members of the Committee in office (ignoring any fraction) plus one. No business can be transacted at a meeting of the Committee unless a quorum is present. There must be an independent member in attendance at any meeting of the Committee.

5.8 All decisions of the Committee shall be made on the basis of a majority decision of the Members present and in the event of a tied vote, the matter be referred to the Council for decision.

5.9 the Committee shall act at all times in strict accordance with relevant legislation (being the Local Government Act 1999 and associated regulations) and with written policies and guidelines of the Council which are relevant to the Committee in the performance of its functions;

5.10 the Committee does not enjoy the delegation of any powers, functions and duties of the Council. All decisions of the Committee will, therefore, constitute recommendations to the Council.

6. Tenure


7. History 7.1 Original Terms of Reference adopted 17 October 2006, see Council Minutes

Reference 9.3.3, Page 2006/232. 7.2 Amendment by Council on 21 November 2006 (2006/268 Item 3.6.1.10)

Clause 2.Membership - Membership of the Audit Committee shall comprise four (4). members, being two (2) elected members and two (2) external independent representatives. Clause 3.5 - a quorum for a meeting of the Committee shall be three (3) members of the Committee. Clause 3.6 - all decisions of the Committee shall be made on the basis of a majority decision of the members present and in the event of a tied vote, the Chairman shall have the casting vote;

7.3 Amendment by Council on 20 March 2007 (2007/49 – Items 10.4.3) – Clause 4 First line – delete word “enquiry” and replace with “the power to enquire”. Also on first line – delete the word “reporting” and replace with “report”. Delete all of Clause 4(f) and replace with “reviewing the adequacy of the financial governance, risk management, accounting, internal control, reporting and other financial management policies and systems and practices of Council on a regular basis”.


7.4 Reviewed at 11 December 2007 meeting of Council, no amendment. 7.5. Reviewed at 15 July 2008 meeting of Council, whole Terms of Reference (Clauses

1 to 6) replaced. 7.6 Reviewed at 22 March 2011 meeting of Council (Item 9.4 Audit Committee at page

2011/35), Clause 3.3 replaced. 7.7 Reviewed at 27 April 2011 meeting of Council (Item AUD9.2.1/2011 Light Regional

Council Audit Committee, Review Terms of Reference at page 2011/61) with the following amendments:

amend the Light Regional Council Audit Committee Terms of Reference by deleting Clause 5.8 which states that “All decisions of the Committee shall be made on the basis of a majority decision of the Members present and in the event of a tied vote, the Chairman shall have the casting vote.”;

And, by inserting in its place a new Clause 5.8 stating “All decisions of the Committee shall be made on the basis of a majority decision of the Members present and in the event of a tied vote, the matter be referred to the Council for decision.”

7.8 Reviewed at 23 August 2011 meeting of Council (Item 10.2.1 Audit Committee,

Deferral August 2011 meeting and Amendment to Terms of Reference at page 2011/214) Clauses 3.1, 3.2 and 3.3 replaced.

7.9 Reviewed at 27 November 2012 meeting of Council (Item 10.2.6 Mid Term

Council Committee System Review) at page 2012/403

1. The following appointments are made to the Light Regional Council Audit Committee, the term of the appointment concluding at the conduct of the next general council election in November 2014;

Council Members Cr Standish and Cr Ellis

7.10 Reviewed at 24 February 2015 meeting of Council Item AUD9.2.1/2015 at page

2015/61 4.1 The Presiding Member of the Committee shall be an independent

representative and shall be appointed by the Council for such term as the Council sees fit hold office for such a term as described in clause 3.3 of these Terms of Reference. The Presiding Member may be reappointed for a further term or terms.

5.7 Additional sentence. There must be an independent member in attendance at any meeting of the Committee.

7.11 Reviewed at 28 February 2017 meeting of Council Item AUD9.2.1/2017 at page 2017/71.

3.3 Second paragraph date amended to: . …….. term concluding at the November 2015 2018 committee meeting……

3.3 Third paragraph date amended to ………… the first review occurring at the November 2016 2020 committee meeting…


2. AUD9.2.2/2017 Review Audit Committee Working Program for 2016/2017 Financial Year, 2nd review.

Author: Claire McNamara, Acting Finance Manager Report Presenter: Claire McNamara, Acting Finance Manager

Recommendation That Council acknowledges the progress report on the Audit Committee 2016/2017 financial year work program detailed as follows;

Light Regional Council – Audit Committee Working Program

(July 2016 to June 2017) (Adopted at 23 August 2016 Council meeting, first review at 15 November 2016 Audit Committee meeting,

second review at 21 February 2017 Audit Committee meeting)

Program Topic

Sub-Program Priority (in

numerical order)

Projected End Date

Project Status (to be updated during the 2016/2017 financial

year)

Initial Work Program Commentary

Annual Business Plan and Annual Budget

Review Budget and Annual Business Plan (ABP and B) for the 2017/2018 financial year and provide commentary and or recommendation to Council

Priority 3

June 2017

Commenced. Budget Framework and assumptions report presented to Council meeting 24 January 2017 (Item 12.2.4)

Implement timetable for preparation and adoption of 2017/2018 Annual Business Plan, Budget and Long Term Financial Plan. Target date for adoption Tuesday, 27 June 2017. Budget Framework documentation to include;

Review 2016/2017 process for refinement, build on process enhancement.

Elected Member Special Meeting (workshop) participation and formal review at critical points;

Consideration of timing of and public consultation method inclusive of documentation issued pre and post ABP and B adoption;

Review workforce plan, budget bid process, multi-year commitments, IAMP requirements, other internal business unit plans, current year Council resolution impacts.

Review financial sustainability indicators and review 4 year and Long Term plans.

Review EM/CEO/GM financial reporting strategies;


Review CEO’s Strategic Finance Committee strategy for currency, track and refine as appropriate.

Review delivery of quarterly budget reconsiderations and other financial reporting matters.

Priority 2 Qtr. 1 November 2016 (inclusive of EOY take up), Qtr. 2 February, 2017, Qtr. 3 May 2017, Qtr. 4 - as part of EOY work

Commenced. Quarter 1 review presented to 22 November 2016 Council meeting (Item 12.2.3) Quarter 2 review presented to 21 February 2017 Audit committee meeting

The presentation of financial data to Council should be reviewed for its appropriateness and timeliness in line with legislative requirement. First review will be dependent upon the finalisation of 2015/2016 Annual Financial Statements. With introduction of Monthly Financial Report to Council it is suggested formal review regime is confined to meeting compliancy requirement. This may include specific program or project briefing updates on major council projects involving significant grant funding allocations or being undertaken in partnership with third party developer arrangements.

Preparation of Annual Financial Statements

Priority 1 November 2016

Completed. Annual Financial Statements for the 2015/2016 financial year adopted 22 November 2016 Council meeting (Item 12.2.2).

Consideration of completed and audited Annual Financial Statement for the 2015/2016 financial year prior to consideration by Council.

Review General Rates Methodology

Priority 4 June 2017 Status to be updated at program review.

Commence stage 2 work associated with report (Minimum Rate v Fixed Charge) presented to Council in June 2016, in particular implementation of recommendations 6.3 (the implementation in the future of a revised rating policy incorporating a fixed charge component) and 6.4 (the review of factors surrounding the use of a ratio between land use categories and the equalisation of council rates between land use categories) of the report. Refer to report 9.2.5/2016 of 21/6/2016.

Strategic Planning

Review Long Term Financial Plan

Priority 3 June 2017

Commenced. Occurring with 2017/2018 budget preparation. Currently being

To coincide with development of the 2017/2018 Annual Business Plan and Budget.


reviewed by management team.

Long Term objective is to maintain a balanced Income Statement at 2018 and onward. This may include the development of Strategic Finance Statements concerning the use of operating surplus funds (if achieved) and of funding received from the Gawler River Water Reuse Scheme operator

Review Target Financial Indicators

Priority 3 June 2017 Commenced. As above.

As above. Confirmation of financial sustainability targets (adjusted as necessary) set within revised Long Term Financial Plan.

Review Infrastructure & Asset Management Plan (IAMP)

Priority 1

September 2016

Completed. Adopted by Council at its 23 August 2016 meeting, Item 12.4.4 Minute Reference Page 2016/335.

Carry over project from 2015/2016 financial year. This key strategic document was subject to public consultation in the 2015/2016 financial year. Remaining activity is to formally adopt the IAMP, to content of which is already being used as the basis for Council’s annual and 4 year projected capital works programs.

Oversee IAMP Internal Working Committee

Priority 2 June 2017 Status to be updated at program review.

Re-activate operational committee or at least the subject matter contained within an IAMP Maturity Assessment program progression plan. Matters for discussion may relate to systems improvement, asset recognition and depreciation.

Review Draft Strategic Plan for 2018 to 2022

Priority 3 December 2016

Commenced. Draft presented to Strategy Committee STR9.3.3/2017

Council’s Strategic Management Plan is to be reviewed by November 2016. An internal working committee has commenced the process. Draft Plans will be considered by the Council Commencing in September 2016.

Policy, Procedure and Internal Financial Controls

Review operations of Treasury Management Policy and Performance.

Priority 2 December 2016

Completed. Treasury Management Policy and Performance reviewed at 16 August 2016 committee meeting. Minute Book Pages

Treasury Management Policy and annual operations to be reviewed in line with completion of 2015/2016 Annual Financial Statements.


2016/6 and 7, and 2016/9 to 12.

Review policy Council and sector policy documents taking into account the Local Government Association of South Australia’s Financial Sustainability and Business Excellence programs.

Priority 3 June 2017 Commenced.

Treasury Management Policy and Corporate Purchasing Card review presented to 21 February 2017 Audit Committee meeting

Council policy documents are subject to continuous review. For the 2016/2017 financial year the following policies and procedures will be presented to the Audit Committee for deliberation. Other policy or procedural documents may be developed throughout the year as required by legislation or as needed by operations:

Disposal of Land & Assets Policy

Payroll & Personnel Procedures

Expenditure Procurement Procedures (currently under review)

Rates Hardship Policy

Tenders & Quotations Procedures (currently under review)

Rates Hardship for Residential Customers of Minor/Intermediate Water Retailers (CWMS Customers)

Asset Capitalisation and Management Policies

Financial Year End Commitments.

Procurement Policy

Contract Management Procurement Procedures (currently under review)

Corporate Purchasing Card

Fleet Management Devices Procedure

Motor Vehicle Management Policy (currently under review)

Risk Management Policy

Mobile Device Procedure


Separate Rate Policy

Audit Committee Policy

Fraud & Corruption Policy (currently being managed through the Governance Advisory Panel)

Development Engagement Statement of Business Ethics

Internal Controls (Financial Management) Policy and Procedures

Council Member Allowances & Benefits Policy

Private Funding & Road Renewal or Upgrade Policy

Grant Funding Policy

Review of Internal Financial Controls

Priority 1 December 2016 March 2017 June 2017

Commenced. Staff have undertaken a review of the Control Assessment in January 2017 which is currently under Process Review by Managers. It is due for completion by 24th February 2017 in readiness for the Interim Audit being undertaken by Galpins from 27th February 2017.

Provide the Audit Committee with regular updates on management of ControlTrack Internal Control management; progression of improvement action plans; continual review of operational and compliancy processes; to meet separation of duty and control functions; and to meet auditor requirements.

Rates Debt Priority 4 June 2017 Section 185 project currently delayed by LTO processes.

Finalise Section 185 of the Local Government Act 1999 property disposal process. Review program of events to progress actions associated with Local Government Act section 184 (sale for non-payment of rates) and section 185 (land acquisition and disposal by Ministerial approval) procedures commenced by Council resolution pertinent to current rate debtors not party to process described in paragraph 1 above.

Audit Committee Operational Review

Review Audit Committee Annual Performance

Priority 4

November 2016

Commenced. Report for consideration

Annual review to include consideration of the Committee’s Terms of Reference and Policy


presented to November 2016 committee meeting. Terms of Reference and Policy to be reviewed at the February 2017 committee meeting.

Statement. The Committee resolved at its February 2012 meeting to carry out its annual review at the conclusion of each financial year’s operations. It is customary for the Independent Chairman to make a presentation to the Council on the Committee’s operations.

Audit Committee to consider Council’s Independent Auditor report in regard to the specifications for and outcomes of the Audit program.

Priority 1 December 2016 (final 2015/2016 audit) June 2017 (interim 2016/2017 audit)

Commenced. Report for consideration presented to November 2016 committee meeting.

Subject to the timing of receiving the Independent Auditor’s Management advices, twice annually following the Interim and Annual Audit programs. The Auditor will be requested to speak to the Committee following the preparation of the Annual Financial Statement prior to its adoption by Council.

Review Council’s obligations under Section 130A of LG Act 1999 (i.e. the conduct of an efficiency and economy audits)

Priority 2

November 2016

Commenced. Report for consideration presented to November 2016 committee meeting.

Undertaken as part of the Committee’s review of annual audit and of the Committee’s operations.

Review status of Audit Committee’s July 2016 to June 2017 Working Program

Priority 3 November 2016 February 2017 May 2017 June 2017 (EOY)

Commenced. Report for consideration presented to November 2016 committee meeting at Item 9.2.2 Second review presented to 21 February 2017 committee meeting

The intent of this Sub Program was to have regular reviews of the program to ensure that the adopted working program is progressed.

CARRIED Mr Chown re-entered the Chamber at 6:18pm At 6:18pm Mr Craig Doyle, General Manager, Strategy & Development gave a verbal report on the Roseworthy Township Expansion and the preparation of the final deeds.


10.5 OTHER NIL

11. REPORTS FOR INFORMATION

Item No. and Subject

11.1 Caltrop (Tribulus Terretris) Fact Sheet

File: 1552

Author: Robert Knight, LRC Work Experience Participant

Report Presenter: Andrew Philpott, Environmental Projects Officer

11.2 Information Update - Mining Lease Extractive Minerals Lease Application over Mineral Claim 4322 – Kara Resources (Nain Road and Old Kapunda Road, Nain)

File: 24255

Author: Lisa Sapio, Manager – Development Services

Report Presenter: Lisa Sapio, Manager – Development Services

11.3 ePlanning Portal – Forecast Costs

File: 53494

Author: Lisa Sapio – Manager Development Services

Report Presenter: Lisa Sapio – Manager Development Services

11.4 Red Cross Resilient Leaders Training – Freeling

File: 55332

Author: Lorinda Bayley, Community Development Officer

Report Presenter: Lorinda Bayley, Community Development Officer

11.5 2017 Australia Day Event - Kapunda

File: 23753

Author: Lorinda Bayley, Community Development Officer

Report Presenter: Lorinda Bayley, Community Development Officer


11.6 Monthly Financial Report – January 2017

Author: Claire McNamara, Accountant

Report Presenter: Joe Scordo, Finance Manager

The Recurrent Budget workshop scheduled for the 8 March 2017 and the Operation & Capital project workshop scheduled for the 14 March 2017 have been combined together for one workshop scheduled for the 21 March 2017.

Moved: Cr Reichstein Seconded: Cr Kerin That the reports on delegated authority and information items be received and the contents therein be noted by Council.

CARRIED

12. STATUTORY REPORTS FOR DECISION Statutory Reports for Decision encompass items that form a compliance or accountability function which is necessarily tied to the legislative guidelines under which Council operates.

Recommendation 1

Moved: Cr Rohrlach Seconded: Cr K Ellis That the Agenda and reports presented under Item 12. – Statutory Reports for Decision of this ordinary meeting of the Light Regional Council held Tuesday, 28 February 2017 be received.

CARRIED

Recommendation 2

Moved: Cr Kerin Seconded: Cr Reichstein That the reports of the meeting of the Light Regional Council held Tuesday, 28 February 2017 and the associated recommendations as set out below under Item 12. Statutory Reports for Decision be adopted.

Item No: Report Heading

(Index of Statutory Reports for Decision) Page

12.2.1 Council Delegations - Review 2017/84

12.2.2 Mid Year Budget Update (31 December 2016) 2017/84

12.3.1 Mount Lofty Ranges Agrarian Landscape World Heritage Listing Project – Proposed National Heritage Bid Boundary

2017/85

CARRIED

12.1 CHIEF EXECUTIVE OFFICER NIL


12.2 GENERAL MANAGERS, BUSINESS & FINANCE and GOVERNANCE

12.2.1 Council Delegations – Review Folder ID: 1923

Author: Valda Baker-Wells, Executive Assistant Report Presenter: June Austin, General Manager Business & Finance (Consensus Resolution) Moved: Cr Kerin Seconded: Cr Reichstein That having conducted a review of the Council’s Delegations Register in accordance with Section 44(6) of the Local Government Act 1999, the Council: Delegations made under Local Government Act 1999

1. In exercise of the power contained in Section 44 of the Local Government Act 1999 the powers and functions under the following Acts and specified in the proposed Instruments of Delegation contained in Appendices 12.2A (identified as indicated below) is hereby delegated this 28th day of February 2017 to the person occupying the office of Chief Executive Officer subject to the conditions and or limitations specified herein or in the Schedule of Conditions in each such proposed Instrument of Delegation.

1.1 Local Nuisance and Litter Control Regulations 2017 (Appendix 12.2A)

2. Such powers and functions may be further delegated by the Chief Executive Officer in accordance with Sections 44 and 101 of the Local Government Act 1999 as the Chief Executive Officer sees fit, unless otherwise indicated herein or in the Schedule of Conditions contained in each such proposed Instrument of Delegation.

CARRIED

12.2.2 Mid-Year Budget Update (31 December 2016) Author: Claire McNamara, Acting Finance Manager

Report Presenter: Claire McNamara, Acting Finance Manager (Consensus Resolution) Moved: Cr Kerin Seconded: Cr Reichstein 1. That the Mid-Year Budget Update report be received and noted. 2. That Pursuant to Regulation 9 (1) (a) of the Local Government (Financial Management) Regulations

2011, the Budgeted Uniform Presentation of Finances as contained within Attachment 12.2B be adopted.

CARRIED


12.3 GENERAL MANAGER, STRATEGY & DEVELOPMENT

12.3.1 Mount Lofty Ranges Agrarian Landscape World Heritage Listing Project – Proposed National Heritage Bid Boundary

Folder ID: 55371

Author: Andrew Chown – Manager, Strategy

Report Presenter: Andrew Chown – Manager, Strategy (Consensus Resolution) Moved: Cr Kerin Seconded: Cr Reichstein That Council endorses the proposed National Heritage boundary map provided by the Mount Lofty Ranges World Heritage Bid Consortium as amended by Council officers to exclude those areas to the west of the Barossa Character Preservation District and that land located within the Hundred of Light.

CARRIED

12.4 GENERAL MANAGER, INFRASTRUCTURE & ENVIRONMENT NIL

12.5 GENERAL MANAGER, ECONOMIC DEVELOPMENT NIL

13. POLICY REPORTS FOR DECISION

13.1 CHIEF EXECUTIVE OFFICER

NIL

13.2 GENERAL MANAGERS, BUSINESS & FINANCE, & GOVERNANCE

13.2.1 Radio Frequency Identification (RFID) Loan Stations

Folder ID: 21879

Author: Amanda Cook, Librarian Pepper Mickan, Library Services Manager

Report Presenter: Pepper Mickan, Library Services Manager Moved: Cr Reichstein Seconded: Cr Rohrlach That the funding from budget lines 1210.250.520 and 1210.250.831 be re-allocated for the purchase and installation of two RFID loan stations at the Freeling and Kapunda libraries (one at each library).

CARRIED


13.3.1 Car Parking Fund Policy – for Adoption

Folder ID: 55490

Author: Andrew Chown – Manager, Strategy

Report Presenter: Andrew Chown – Manager, Strategy

Moved: Cr Rohrlach Seconded: Cr K Ellis That Council adopts the Car Parking Fund Policy as follows:

Car Parking Fund Policy Reference Number: Section 4 No. 12 Responsible Department: Strategy & Development Related Policy/Procedure: Nil Date of Adoption: 28 February 2017 Current Review Date: N/A Minute Reference: Page 2017/86 Version Number: Original Applicable Legislation: Development Act, 1993

Development Regulations, 2008 Next Review Date: February 2019 Review Frequency: Biennially

1. Purpose

The purpose of this Policy is to:

Set clear guidelines for the establishment, operation and review of the Council’s Car Parking Fund consistent with Section 50A of the Development Act, 1993.

Assist in the provision of car parking that is required as part of development proposals but is not able to be provided on the site of the related development.

Ensure that car parking is aggregated in suitable locations in order to protect existing amenity and streetscape.

Create an opportunity to provide alternative forms of transport that reduce reliance on car parking (including cycling facilities) and provide greater access to facilities for those not able to use cars.

2. Scope

Council is committed to the effective operation of a Car Parking Fund and facilitation of contributions according to this Policy.

Legislative Framework

Section 50A of the Development Act, 1993 allows Councils to establish a Car Parking Fund for a designated area defined in its Development Plan (e.g. Zone or Policy Area). Where the Council and the applicant agree, contributions can be made in-lieu of meeting some of the Development Plan requirements for car park spaces where they cannot be provided on-site.

The contribution to the Car Parking Fund is an amount calculated in accordance with a determination of the Council.


Monies accumulated within this fund will be used for the following purposes as outlined in Section 50A(8) of the Development Act, 1993:

To provide car parking facilities within the designated area; or

To provide funds for (or towards) the purchase of land for car parking within the designated area;

To provide funds for (or towards) the maintenance, operation or improvement of existing car parking facilities within the designated area; or

To provide funds for (or towards) the establishment, maintenance or improvement of transport facilities within the area of the Council with a view to reducing the need or demand for car parking facilities within the designated area.

3. Policy Aim

The Car Parking Fund is available to allow the contribution of a monetary amount in-lieu of requiring full provision of on-site car parking in accordance with specified rates in the Council's Development Plan. This can support the facilitation of public or integrated parking and more efficient car parking areas, or alternative travel modes to reduce demand, within the designated area.

4. Definitions

Car Parking Fund means: The Kapunda District Centre Carpark Fund where contributions are accepted, in accordance with Council’s Development Plan requirements for car park spaces, where they are not provided on-site.

Designated Area means: The area to which the Kapunda District Centre Carpark Fund applies as identified on Concept Plan Map Lig/14 Kapunda District Centre Carpark Fund.

5. Policy Details

5.1 Creation of Fund

(a) Name of Fund

Kapunda District Centre Carpark Fund ('The Fund').

The account receiving payments under the policy shall be designated as the Car Parking Contributions Fund.

(b) Establishment of Fund

The Fund was established in accordance with Section 50A of the Development Act, 1993 relating to the creation of car parking funds and the Advisory Note, Planning 16 Car Parking Funds. An application was submitted to the Minister for Planning in February 2016 and was approved by the Minister on 17 January 2017.

(c) Commencement of Fund

The fund commenced on 2 February 2017 with the publishing of a notice in the Government Gazette on that day.

(d) Designed Area for Fund

The District Centre Zone in Kapunda as delineated in the Light Regional Council Development Plan on Zone Map Lig/24 and Concept Plan Map Lig/14 Kapunda District Centre Carpark Fund.

5.2 Management of Fund Payments

(a) The car parking requirements for development are to be those assessed as appropriate to the circumstances, based upon the rates prescribed by the Light Regional Council Development Plan or as may be determined from time-to-time by considering relevant land


use generating guides or by Council's acceptance of specific parking demand analysis undertaken by a qualified traffic engineer.

New development proposed in the Kapunda District Centre shall endeavour to provide the required on-site car parking associated with the proposed use.

(b) When a development application is submitted (whether for new development or to make alternations, additions, extensions, replacement of, or to change the use of, an existing building) and the full extent of required car parking cannot be provided on the site appropriately, a cash payment to the fund may be a suitable solution to address the shortfall.

(c) Council retains discretion to utilise the fund to address any car parking shortfalls and must be mutually negotiated and agreed as an appropriate solution.

(d) Agreement to make a cash payment in-lieu of car parking space shall be included as a part of the Planning Consent application, and if consent is granted it shall be subject to an appropriate condition. The agreement to make a cash payment in-lieu shall be in a legally binding form (i.e. Deed) that is executed prior to Council granting Development Approval in respect of the application.

5.3 Application of Funds Raised

(a) The Council’s approach to managing car parking in the Kapunda District Centre includes:

i. Optimal management of on-street car parking;

ii. Encouragement of integration and shared use of rear yards and/or upgrading and formalisation of spaces to increase car parking provision and/or improve utilisation efficiency;

iii. purchase of land to develop public car parks when suitable sites become available in the Designated Area; and

iv. Facilitation of bicycle use.

(b) Fund monies shall be primarily used for the purchase of land or interests in land and for the creation, development or improvement of parking facilities within the Designated Area.

5.4 Contributions to the Fund

(a) The cash contribution is to be $3750 per car park.

(b) The rate of contribution will be reviewed biennially to reflect changing land components and carpark construction costs in the designated area.

(c) In determining the contribution rate per car park a discount of some 50% to the full land and construction costs has been determined as appropriate to take into account the following factors:

i. The contributor does not retain ownership of the car parking space(s) and therefore cannot trade them as an asset;

ii. The occupants, clients and employees of the development cannot have reserved or guaranteed use of the spaces for which a contribution is made;

iii. Council may receive income from the management of parking spaces created with the Fund contributions;

iv. Council may generate income in other forms through the development of air space or portions of land initially acquired with contributions;

v. While the contribution funded car parking spaces and other facilities must be related to the development to provide some benefit, they will rarely be as conveniently located as spaces provided on site;


vi. The Fund may be used for any vehicular and pedestrian purposes (e.g. improvements to existing car parks, integration of existing areas; provision of alternative facilities such as bicycle parking, local bus service etc.) to optimise the strategic management of car parking space.

(d) The monies received from cash payments in-lieu of off-street parking spaces shall be held by the Council in the Car Parking Contributions Fund, to be used to improve the management of parking within the respective designated area.

(e) Payment shall be received by Council prior to the subject development being occupied, in accord with (f) below.

(f) Payment shall be made by means of a lump sum payment;

i. Equal to the total value required in lieu of car parking space being provided on site; or

ii. Equal to 50 percent of the total value required in-lieu of car parking space being provided on-site prior to the issuing of Development Authorisation, with the remainder of the contribution paid within six (6) months of Development Authorisation.

5.5 Management of the Fund

(a) To ensure there is clear record keeping and public accountability a Light Regional Council Car Parking Contribution Fund Register will be established and available for public inspection. The Register will maintain details of the following for the Designated Area:

i. Subject development applications;

ii. Car parking demand versus provision calculations and the adopted parking shortfall number required to be compensated by payment in-lieu;

iii. The amount of individual contributions due to be paid to the Car Parking Fund;

iv. Total of approved parking shortfall;

v. Records of payments received;

vi. Expenditure of Fund monies and implemented improvements;

vii. Total number of additional parking spaces and improved parking facilities developed by the Fund.

(b) To assist and guide the application of the Fund and other initiatives for improvement of parking facilities, plans are to be developed and maintained covering the Designated Area.

5.6 Additional Funds

(a) From time to time, Council may consider the allocation of additional funds, from either General Revenue or other sources, to the Car Parking Fund for specific purposes.

6. References

Development Act, 1993

Development Regulations, 2008

7. History

Original Policy adopted by Council 28 February 2017, refer Council Minute 13.3.1 Page 2017/86. CARRIED


13.3 GENERAL MANAGER, STRATEGY & DEVELOPMENT NIL

13.4 GENERAL MANAGER, INFRASTRUCTURE & ENVIRONMENT

13.4.1 Davidson Reserve Repairs

Author: Adam Broadbent, Environmental Services Manager

Report Presenter: Richard Dodson, General Manager Infrastructure & Environment Moved: Cr Rohrlach Seconded: Cr K Ellis That Council supports the expenditure of up to $50,000 from the existing maintenance budget to undertake the necessary repairs to the Davidson Reserve Weir.

CARRIED

13.5 GENERAL MANAGER, ECONOMIC DEVELOPMENT NIL

14. PROCEDURAL MATTERS 14.1 QUESTIONS WITHOUT NOTICE

NIL

14.2 QUESTIONS ON NOTICE

NIL

14.3 NOTICE OF MOTION

NIL

14.4 MOTIONS WITHOUT NOTICE

Rules per Regulations

A member may bring forward a motion without notice and if required by the Mayor, put it in writing.

Before addressing the meeting, the member shall state the purpose of the motion.

A member cannot move more than one motion without notice on the same subject at any meeting.

14.4.1 Request to decline further in- situ mining Kapunda Mine site– Motion without Notice – Cr Kennelly

Please refer to page 2017/59 of these minutes.


14.4.3 Information Report request on impact of Parvo Virus – Motion without Notice – Cr Mitchell

Moved: Cr Mitchell Seconded: Cr K Ellis A report for information be provided about the community impact of Parvo Virus and what pro-active steps, if any, can be taken to prevent the spread of Parvo to our Council district.

CARRIED The gallery, Mr Chappell, Mr Chown, Ms Mickan, Mr Scordo, Ms McNamara, Mr Keith and Ms Dickson left prior to any further discussions taking place as the meeting went into Camera at 7:06pm.

15. CONFIDENTIAL ITEMS

15.1 Character Preservation Activation and Regional Planning Boards

File: 51450 Moved: Cr Reichstein Seconded: Cr Rohrlach That item 15.1 Character Preservation Activation and Regional Planning Boards be withdrawn from the Confidential Agenda to allow further investigation and consideration.

CARRIED

15.2 CEO Employment Agreement

File: Personnel Moved Cr Kennelly Seconded NIL That this item lie on the table for further consideration by Council after the following documents have been tabled.

1. South Australian Local Government Remuneration Survey Report – Chief Executive Officers 2017. 2. South Australia Consumer Price Index December 2016.

http://economy.id.com.au/consumer-price-index

The motion was lost for want of a seconder Moved: Cr D Rohrlach Seconded: Cr Shannon 1. That under the provisions of Section 90(2) and (3) (a) of the Local Government Act 1999, an order be

made that with the exception of those persons listed Bill O’Brien Mayor Cr Lynette Reichstein Light Ward Cr Robert Kerin Light Ward Cr Bill Close MudlaWirra Ward Cr Samantha Mitchell Mudla Wirra Ward Cr Keith Ellis Mudla Wirra Ward Cr Peter Kennelly Laucke Ward Cr Sharron Lewis Laucke Ward Cr David Shannon Dutton Ward Cr Deane Rohrlach Dutton Ward Cr Des Ellis Dutton Ward

http://economy.id.com.au/consumer-price-index


Mrs June Austin General Manager, Business & Finance

2. all other persons present and the public be excluded from attendance at the meeting in order to consider this matter pertaining to the 15.2 CEO Employment Agreement in confidence.

3. That Light Regional Council is satisfied that it is reasonably foreseeable that the public disclosure or discussion of the information at the meeting could cause significant damage to the interests of Council, because of the public disclosure or discussion relating to information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead);

4. That accordingly, on this basis, the principle that meetings of Light Regional Council should be conducted in a place open to the public has been outweighed by the need to keep the discussion confidential.

CARRIED Moved: Cr Mitchell Seconded: Cr Close Pursuant to Section 91(7) of the Local Government Act 1999, the Council orders that the minute report and associated documents pertaining to item 15.2 CEO Employment Agreement of the meeting held on Tuesday, 28 February 2017, relating to a matter that was considered in confidence pursuant to Section 90(2) and (3) (a) be kept confidential until the matter is finalised.

CARRIED

16. NEXT MEETING The next ordinary meeting of Light Regional Council will be held on Tuesday, 28 March 2017, commencing at 5:00pm in the Council Chamber, 93 Main Street, Kapunda.

17. CLOSURE

The meeting was declared closed at 7:33pm

Minutes of meeting confirmed at a meeting of Council held on Tuesday, 28 March 2017.

MAYOR _________________________________

Attachment 12.2B

OPERATING

PROJECTS

RECURRENT

OPERATING

$ $ $ $ $ $ $

INCOME

Rates 17,561,049 - - - - 17,561,049 16,192,313

Statutory charges 437,246 - - - - 437,246 502,160

User charges 144,212 - - 7,318 7,318 151,530 142,224

Grants, subsidies and contributions 1,525,879 1,408,568 - 66,614 66,614 3,001,061 1,290,142

Investment Income 32,000 - - - - 32,000 58,081

Reimbursements 107,401 16,106 - 42,901 42,901 166,408 270,063

Other Income 141,541 - - 19,208 19,208 160,749 238,848

Total Revenues 19,949,327 1,424,674 - 136,041 136,041 21,510,042 18,693,830

EXPENSES

Employee Costs 7,056,951 3,000 (22,000) (22,000) 7,037,951 6,506,098

Materials, contracts and other services 6,656,304 1,965,779 (24,000) 154,863 130,863 8,752,946 6,538,741

Depreciation, Amortisation & Impairment 5,357,002 - - - 5,357,002 5,103,877

Finance Costs 866,430 (91,729) - - 774,701 482,606

Share of loss - joint ventures & associates - - - 22,952

Total Expenses 19,936,687 1,877,050 (24,000) 132,863 108,863 21,922,600 18,654,274

OPERATING SURPLUS / (DEFICIT) 12,640 (452,376) 24,000 3,178 27,178 (412,558) 39,556

Net gain (loss) on disposal or revaluation of assets 1,156,850 - - - 1,156,850 (6,571,229)

Amounts specifically for new or upgraded assets 4,915,000 747,381 (72,660) (72,660) 5,589,721 4,551,781

Physical resources received free of charge 1,470,942 - - - - 1,470,942 1,647,804

NET SURPLUS (DEFICIT) 7,555,432 295,005 (48,660) 3,178 (45,482) 7,804,955 (332,087)

Other Comprehensive Income

Adjustment to Equity Share - - - - - - 13,934 Changes in revaluation Surplus- infrastructure, property, plant &

equipment 7,637,469 - - - - 7,637,469 (7,481,359)

Share of Other comprehensive Income - joint ventures and associates - - - - - -

TOTAL OTHER COMPREHENSIVE INCOME 7,637,469 - - - - 7,637,469 (7,467,425)

TOTAL COMPREHENSIVE INCOME 15,192,901 295,005 (48,660) 3,178 (45,482) 15,442,424 (7,799,512)


BUDGETED INCOME STATEMENT

FOR THE YEAR ENDED 30 JUNE 2017

ADOPTED

BUDGET

2016-2017

REVISED BUDGET

FOLLOWING

SEPTEMBER 2016

BUDGET UPDATE

DECEMBER 2016 UPDATEDECEMBER

2016 UPDATE

REVISED 2016-

2017 BUDGET

FOLLOWING

DECEMBER

2016 UPDATE

AUDITED

FINANCIAL

STATEMENTS

2015-2016

OPERATING

PROJECTS

RECURRENT

OPERATINGASSETS $ $ $ $ $ $ $

Current Assets

Cash and cash equivalents 12,194 (54,308) 24,000 3,178 27,178 - 14,935.79 94,424

Trade & other receivables 1,982,963 - - - - 1,982,963 2,658,019

Other Financial Assets 40,376 - - - - 40,376 -

Inventories 125,000 - - - - 125,000 8,927

Total Current Assets 2,160,534 (54,308) 24,000 3,178 27,178 2,133,404 2,761,370

Non-current Assets

Financial Assets 21,833,536 - - - - 21,833,536 17,456,015

Equity accounted investments in Council businesses 1,443,693 - - - - 1,443,693 1,629,920

Infrastructure, Property, Plant & Equipment 181,805,609 2,036,183 (150,817) - (150,817) 183,690,975 181,166,184

Other Non-current Assets 1,190,382 - - - - 1,190,382 3,170,665

Total Non-current Assets 206,273,220 2,036,183 (150,817) - (150,817) 208,158,586 203,422,784

Total Assets 208,433,754 1,981,875 (126,817) 3,178 (123,639) 210,291,990 206,184,154

LIABILITIES

Current Liabilities

Trade & Other Payables 2,590,434 - - - - 2,590,434 2,726,567

Borrowings 1,224,142 - - - - 1,224,142 9,396,103

Provisions 1,499,236 - - - - 1,499,236 1,391,016

Total Current Liabilities 5,313,812 - - - - 5,313,812 13,513,686

Non-current Liabilities

Long-term Borrowings 20,030,113 1,686,870 (78,157) - (78,157) 21,638,826 4,108,837

Long-term Provisions 401,146 - - - - 401,146 417,913

Total Non-current Liabilities 20,431,259 1,686,870 (78,157) - (78,157) 22,039,972 4,526,750

Total Liabilities 25,745,071 1,686,870 (78,157) - (78,157) 27,353,784 18,040,436

NET ASSETS 182,688,682 295,005 (48,660) 3,178 (45,482) 182,938,205 188,143,718

EQUITY

Accumulated Surplus 25,133,462 606,476 (48,660) 3,178 (45,482) 25,694,456 19,331,463

Asset Revaluation Reserve 153,125,932 - - - - 153,125,932 165,603,865

Other Reserves 4,429,287 (311,471) - - - 4,117,816 3,208,390

TOTAL EQUITY 182,688,682 295,005 (48,660) 3,178 (45,482) 182,938,205 188,143,718


BUDGETED BALANCE SHEET


ADOPTED

BUDGET

2016-2017

REVISED BUDGET

FOLLOWING

SEPTEMBER 2016

BUDGET UPDATE

DECEMBER 2016 UPDATE DECEMBER

2016 UPDATE

REVISED 2016-

2017 BUDGET

FOLLOWING

DECEMBER

AUDITED

FINANCIAL

STATEMENTS

2015-2016

OPERATING

PROJECTS

RECURRENT

OPERATING

CASH FLOWS FROM OPERATING ACTIVITIES $ $ $ $ $ $ $

Receipts

Rates - general & other 15,789,046 - - - - 15,789,046 15,969,128

Fees & other charges 464,542 - - - - 464,542 502,680

User charges 288,635 - - 7,318 7,318 295,953 152,867

Investment receipts 1,525,879 - - - - 1,525,879 92,646

Grants utilised for operating purposes 32,000 1,408,568 - 66,614 66,614 1,507,182 1,099,820

Reimbursements 150,598 16,106 - 42,901 42,901 209,605 169,557

Other revenues 1,288,054 - - 19,208 19,208 1,307,262 151,000

Payments

Employee costs (6,149,628) (3,000) - 22,000 22,000 (6,130,628) (6,298,687)

Materials, contracts & other expenses (7,219,933) (1,965,779) 24,000 (154,863) (130,863) (9,316,575) (6,584,944)

Finance payments (866,430) 91,729 - - - (774,701) (430,662)

Net Cash provided by (or used in) Operating Activities 5,302,762 (452,376) 24,000 3,178 27,178 4,877,564 4,823,405

CASH FLOWS FROM INVESTING ACTIVITIES

Receipts

Grants specifically for new or upgraded assets 4,915,000 747,381 (72,660) (72,660) 5,589,721 4,246,153

Sale of replaced assets 105,000 - - - - 105,000 169,997

Sale of surplus assets 1,051,850 - - - - 1,051,850 577,743

Repayments of loans by community groups 38,713 - - - - 38,713 6,791

Payments

Expenditure on renewal/replacement of assets (2,757,013) (90,043) - - (2,847,056) (4,920,330)

Expenditure on new/upgraded assets (10,480,557) (1,946,140) 150,817 - 150,817 (12,275,880) (2,891,679)

Investments in GWRS Scheme - - - - (16,117,882)

Net purchase of investment securities - - - - (400,000)

Net Cash provided by (or used in) Investing Activities (7,127,007) (1,288,802) 78,157 - 78,157 (8,337,652) (19,329,207)

CASH FLOWS FROM FINANCING ACTIVITIES

Receipts

Proceeds from Borrowings 2,873,500 1,686,870 (78,157) - (78,157) 4,482,213 19,041,584

Payments

Repayments of Borrowings (1,307,016) - - - - (1,307,016) (12,081,451)

Net Cash provided by (or used in) Financing Activities 1,566,484 1,686,870 (78,157) - (78,157) 3,175,197 6,960,133

Net Increase (Decrease) in cash held (257,761) (54,308) 24,000 3,178 27,178 (284,891) (7,545,669)

Cash & cash equivalents at beginning of period 269,955 - - - 269,955 7,640,093

Cash & cash equivalents at end of period 12,194 (54,308) 24,000 3,178 27,178 (14,936) 94,424

Short Term Cash Advance Facility at 30 June - - - - - -

Cash & cash equivalents as per Balance Sheet for as at 30/06/2015 12,194 (54,308) (14,936) 94,424


BUDGETED CASH FLOW STATEMENT


DECEMBER 2016 UPDATE

DECEMBER

2016 UPDATE

REVISED 2016-

2017 BUDGET

FOLLOWING

DECEMBER

2016 UPDATE

AUDITED

FINANCIAL

STATEMENTS

2015-2016

ADOPTED

BUDGET

2016-2017

REVISED BUDGET

FOLLOWING

SEPTEMBER 2016

BUDGET UPDATE

OPERATING

PROJECTS

RECURRENT

OPERATING

$ $ $ $ $ $ $

Operating Revenues 19,949,327 1,424,674 - 136,041 136,041 21,510,042 18,693,830

less Operating Expenses (19,936,687) (1,877,050) 24,000 (132,863) (108,863) (21,922,600) (18,654,274)

Operating Surplus / (Deficit) before Capital Amounts 12,640 (452,376) 24,000 3,178 27,178 (412,558) 39,556

less Net Outlays on Existing Assets

Capital Expenditure on renewal and replacement of Existing Assets 2,757,013 90,043 - - - 2,847,056 4,920,330

less Depreciation, Amortisation and Impairment (5,357,002) - - - - (5,357,002) (5,103,877)

less Proceeds from Sale of Replaced Assets (105,000) - - - - (105,000) (169,997)

(2,704,989) 90,043 - - - (2,614,946) (353,544)

less Net Outlays on New and Upgraded Assets

Capital Expenditure on New and Upgraded Assets

(including investment property & real estate developments)10,480,557 1,946,140 (150,817) - (150,817) 12,275,880 2,891,679

less Amounts received specifically for New and Upgraded Assets (4,915,000) (747,381) 72,660 - 72,660 (5,589,721) (4,246,153)

Proceeds from sale of surplus assets (1,051,850) - - - - (1,051,850) (577,743)

4,513,707 1,198,759 (78,157) - (78,157) 5,634,309 (1,932,217)

Net Lending / (Borrowing) for Financial Year (1,796,078) (1,741,178) 102,157 3,178 105,335 (3,431,921) 2,325,318

DECEMBER

2016 UPDATE

REVISED 2016-

2017 BUDGET

FOLLOWING

DECEMBER

2016 UPDATE

AUDITED

FINANCIAL

STATEMENTS

2015-2016


BUDGETED UNIFORM PRESENTATION OF FINANCES


ADOPTED

BUDGET

2016-2017

REVISED BUDGET

FOLLOWING

SEPTEMBER 2016

BUDGET UPDATE

DECEMBER 2016 UPDATE

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