assessment i: training exercise - usa staffing
TRANSCRIPT
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Assessment I: Training Exercise Now that you have completed the online portion of training for Basic Assessment, it is time to log into the Stage environment of USA Staffing to practice what you have learned. Use this step-by-step guide to help you practice this lesson. Retain your notes to assist you with other lessons.
Creating an assessment requires the Request and Vacancy sections be completed for your vacancy. If you already have vacancy that is ready to begin the Assessment, complete the information below. If not, you can access the entire practice training series on the USA Staffing Training Resources page at: https://help.usastaffing.gov/ResourceCenter/index.php/USA_Staffing_Training_Resources . You will then need to complete the Request and Vacancy exercises before proceeding with this exercise.
My Request Number: ____________________________
My Vacancy Number: ____________________________
1. Go into your vacancy. There are several ways to access a vacancy: a. If you know the Vacancy Number, you can type it directly in the Go To box at the top of the page and
click Enter. b. You can locate your request in the Requests tab of your dashboard. Once in your request, there is a
direct access link under the Vacancy Created section. (This is the option shown below.) c. If you have recently gone into this Vacancy Number it will show up in your dashboard dropdown list.
Image 1: An approved Request with the Vacancy Number highlighted under the Vacancy Created section.
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2. Once in your Vacancy, navigate to the Assessment Package tab. If the Announcement tab is not automatically showing, use the + to select Assessment Package.
Image 2: Vacancy Case File page with Assessment Package and the + icon highlighted.
3. There is no action to take on the Assessment Overview page. Continue to the Job Analysis page.
Image 3: The Assessment Overview page when you first arrive on the page.
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4. On the Job Analysis page: a. Check at least one item under 1. b. Check at least one item under 2. c. Type a note in the Additional Notes section. d. Click Save.
Image 4: Job Analysis page completed as specified in the above steps.
5. Go to the Assessment Plan page. Click the New Assessment button.
Image 5: Assessment Plan page with the New Assessment button highlighted. This button is located in the upper-right quadrant of the page.
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6. On the Assessment Information page give your assessment a name and Save. Do not make any other changes to this page. Note that your assessment now has an Assessment ID.
Image 6: Assessment Information page completed as specified in the above steps.
7. Continue to the Competencies page. Click the Add Competencies button and select Add from Library.
Image 7: Blank Competencies page with the Add Competencies button has been selected.
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8. On the Competency Library page select 4 competencies for your position by checking the box next to each of the competencies and clicking the Add & Close button at the bottom of the page.
Image 8: Competency Library page for a 0343, GS-09.
9. The competencies now display on your Competencies page.
Image 9: Competencies page with 4 competencies listed. The four competencies are Information Management, Oral Communication, Reasoning, and Writing.
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10. Continue to the Assessment Questionnaire page. Click the Add to Questionnaire button. Select the Instructions.
Image 10: Assessment Questionnaire page with the Add to Questionnaire button selected.
11. Type or cut and paste instructions for your questionnaire. When finished, click Save & Close.
Image 11: Add Questionnaire Instructions page with sample instruction text.
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12. Your instruction now appears on the Assessment Questionnaire page. Click the Add to Questionnaire button and select New Item to add your Minimum Qualifications question.
Image 12: Assessment Questionnaire page with instructions added.
13. On the Add Questionnaire Item page: a. Leave the Link To as None. b. Check the Screen-out box. c. Change Required to Yes. d. In the Item Stem box type the Minimum Qualifications question. For example, “Select the one
statement that best describes the education and/or experience that you possess that demonstrates your ability to perform Human Resources Specialist work at the GS-011 level or equivalent pay band in the Federal service.”
e. Leave Response Type and Scale as defaulted. f. Click Save & Close.
Image 13: Add Questionnaire Item page completed as specified in the above steps.
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14. The question now appears on the Assessment Questionnaire page. Click the Add Response button to create responses for question 1. Give question 1 several responses including one which would not be qualifying.
Image 14: Assessment Questionnaire page. Responses entered for question 1.
15. Next add your Rating Questions. a. Click the Add to Questionnaire and select New Item. b. Use the Link To drop-down list to link to a competency. c. Do not check the Screen-out box. d. Set Required to Yes. e. Type the question in the Item Stem box. f. Leave the Response Type defaulted to Multiple Choice - Single Select. g. Change the Scale to General Schedule. h. Once the question is complete click Save and Close.
Image 15: Add Questionnaire Item page completed as specified in the above steps.
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16. Continue to add rating questions to the Assessment Questionnaire until each competency has at least two questions associated with it. Once your assessment is complete, continue to the Screen-Out Criteria tab.
Image 16: Assessment with at least two questions per competency and one Min Qualifications screen-out question.
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17. On the Screen Out Criteria page you will designate your screen out question. Click Add Screen-Out button.
Image 17: The Screen-Out Criteria page with the Add Screen Out button highlighted. No screen-out items appear.
18. Complete the Add Screen-Out pop-up. a. Name your screen-out-item. b. Leave the Apply Screen-Out to Rating Combinations checked. c. Leave the Ineligibility Code as IQID since this will be the Minimum Qualifications question screen-out. d. Leave the Item set to question 1. (You would use the drop-down arrow to select another question if you
have another screen-out question.) e. Designate the response that will result in the applicant being screened out by checking the box next to
that item. f. Click Save and Close. g. Repeat this process for any other screen-out questions you added to your assessment. (Giving the
proper name, Ineligibility code, Item, and Ineligible responses.)
Image 18: Add Screen-Out page completed as specified in the above steps.
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19. You will now proceed to the Rating Criteria page. a. The Rating Criteria page displays the competencies and the associated weights with each. b. Do not make any changes to this page.
Image 19: Rating Criteria page as it appears when you arrive on it.
20. If your sample vacancy is designated as Competitive, review and add, if needed, Category Rating categories to your assessment. To do this:
a. Return to the Assessment Package tab. Click on the Categories tab. b. If the Categories are not pre-populated, click Add Category and complete the Category Name and Final
Rating Cutpoint fields. Repeat to create at least three categories. c. The Category Settings should stay as defaulted unless the position you are announcing is a Professional/
Scientific and should have the special floating rules applied. d. Click Save once the page is complete.
Image 20: Categories page completed as specified in the above steps.
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21. You will need to test your assessment to complete the process. Go to the Test Plan page.
Image 21: Blank Test Plan page.
22. Create a test scenario to test if the assessment is working properly. You will want to make sure your assessment will allow an applicant to be eligible.
a. Click the Add Scenario button. b. Give your scenario a name. (For example, Eligible GS-09) c. The Expected Rating should be ELTE. d. In the Item Responses section, mark a qualifying response for your Minimum Qualifications question. e. Mark responses for each of the rest of the questions. f. Click Save & Close button once complete.
Image 22: Add Scenario page completed as specified in the above steps.
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23. Once you have completed your first test scenario, it will display on the Test Plan page. A green check indicates the test was successful.
Image 23: Successful test scenario.
24. Next, create a test scenario to test if the Minimum Qualifications screen-out is working properly. a. Click the Add Scenario button. b. Give your scenario a name. (For example, Ineligible Minimum Qualifications GS-09) c. The Expected Rating should be IQID. d. In the Item Responses section, mark a disqualifying response for your Minimum Qualifications question. e. Click Save & Close button once complete. f. Repeat the process to add test scenarios until the assessment is thoroughly tested.
Image 24: Add Scenario page completed as specified in the above steps.
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25. Your last step will be to Complete your Assessment a. Ensure that each of your test scenarios are marked with a green check-mark. b. Select the Complete Assessment Package button. c. Once marked complete this locks the assessment so no changes can be made. (The Complete
Assessment Package button will disappear.) d. Go to the Overview page to look at an overview of your assessment.
Image 25: Test Plan page with Complete Assessment Package button highlighted. The button is located in the upper-right quadrant of the page.
You now have a completed your assessment. This concludes the lesson on Assessment.
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Notes for Assessment
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