assessment services, sdusd 2013 star nuts & bolts grades 2-8 traditional calendar
TRANSCRIPT
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Assessment Services, SDUSDAssessment Services, SDUSD
2013 STAR Nuts & Bolts
Grades 2-8
2013 STAR Nuts & Bolts
Grades 2-8
Traditional Calendar
Traditional Calendar
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AgendaAgendaNew for 2013New for 2013
Test Security Test Security
Before TestingBefore Testing
During TestingDuring Testing
After TestingAfter Testing
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What’s New for 2013?What’s New for 2013?
• Emphasis on heightened securityheightened security
–New security affidavit
–No unauthorized electronic devices
• New and updated videosvideos at http://www.startest.org/training/index.html
• Quick return of resultsresults (2-3 weeks after receipt of scorables)
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What’s New for 2013?What’s New for 2013?
• Answer Document Answer Document Changes: – No CBEDS (section 14),
collected in CALPADS– No ASAM– No SEID (statewide educator ID)– English-learner program
participation (section 17) definitions changes
– CAPA Section A1 added
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Assessment Services, SDUSD 5
SecuritySecurity• Security Audits
• Security Agreements
• Security Affidavits
• All materials must be kept in a LOCKED, SECURE area
In RED Envelope
BLM
NEW
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Assessment Services, SDUSD 6
SecuritySecurity
BLM
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• At randomly selected schools and district offices • Auditors will check that materials are securesecure, accounted for, and locked up in a centralcentral location when not in use• Auditors will check that correct administrative procedures are being followed
•Instructional materials have been removed or covered.•Students are not being coached through the exams.•Only appropriate accommodations and/or modifications are being provided.•No unauthorized electronic devices are being used.
Security AuditsSecurity Audits
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Security Audits ContinuedSecurity Audits Continued
• Possible visit from ETS/Global Compliance Service – BeforeBefore testing (pages 62-6362-63 in manual)
– DuringDuring testing (pages 63-6463-64 in manual)
– AfterAfter testing (pages 64-6964-69 in manual)
– Ask for “official” letter from the representative when he/she comes to your school
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Before TestingBefore TestingIdentifying Students to Test?Identifying Students to Test?
Accommodations & ModificationsAccommodations & Modifications
Receiving & Ordering MaterialsReceiving & Ordering Materials
Preparing Materials & LocationsPreparing Materials & Locations
Providing Training for StaffProviding Training for Staff
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Who should participate in the STAR Program?
Who should participate in the STAR Program?
ALLALL students in grades 2-11 except those exempt by parent or guardian
Parent Exemption Request form in BLM
Students participate in STAR by taking either the CSTs, CMA, or CAPA
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2013 STAR: Identifying Students2013 STAR: Identifying Students
• California Standards Tests (CSTs) = grades 2-11; most students take CSTs
• California Modified Assessment (CMA)= grades 3-11; must meet SBE eligibility criteria; must be in IEP
• California Alternate Performance Assessment (CAPA) = grades 2-11; students with severe cognitive disabilities; must be in IEP
STAR Item & Estimated Time Charts, pages 105-110 in manual
Page 74 in manual for CMA criteria
See CMA & CAPA rosters
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Identifying Tests for Non-CAPA Students: Required CST and CMA Tests at Each
Grade
Identifying Tests for Non-CAPA Students: Required CST and CMA Tests at Each
GradeGrade 2 Grade 3 Grade 4 Grade 5
Grade Level ELA
CST CST or CMA CST or CMA CST or CMA
Grade Level Math
CST CST or CMA CST or CMA CST or CMA
Grade Level Science
CST or CMA
See Handout
STAR Item & Estimated Time Charts, pages 105-110 in manual
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Required Tests for CST/CMARequired Tests for CST/CMATests (non-CAPA students)Tests (non-CAPA students)Required Tests for CST/CMARequired Tests for CST/CMATests (non-CAPA students)Tests (non-CAPA students)
Grade 6 Grade 7 Grade 8
Grade Level ELA
CST or CMA CST or CMA CST or CMA
Grade Level Math
CST or CMA CST or CMA(not enrolled in
Algebra)
Grade Level Science
CST or CMA
Grade Level History-SS
CST
Content-Specific Math
Algebra I CSTor
Algebra I CMA
CST (Gen Math, Alg I, Geom, etc)
orAlgebra I CMAGeometry CMA
See Handout
STAR Item & Estimated Time Charts, pages 105-110 in manual
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Identifying Students for the Standards-based Tests in Spanish (STS)
Identifying Students for the Standards-based Tests in Spanish (STS)
Eligibility Criteria1. Spanish-speaking EL
students enrolled less than 12 months in a US school
2. Spanish-speaking EL students receiving instruction in Spanish regardless of months enrolled
see rosters and directions
– Reading & Lang. Arts (Grades 2-11)
– Grade Level Math (Grades 2-7)
– Algebra 1 STS (Grades 7-11)
– Geometry STS (Grades 8-11)
Eligible students take the STS in addition to the
CST and/or CMA(CAPA students do NOT take STS)
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Special Education, 504 Students, and English LearnersSpecial Education, 504 Students, and English Learners
1. Identify CAPA & CMA test-takers
2. Review IEP and 504 Plans for accommodations & modifications that must be made available to students
3. Plan for any variations that EL students will use during testing
4. Identify English Learners who must take the STS
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Accommodation vs. ModificationAccommodation vs. Modification• AccommodationsAccommodations
– Change conditions for testing, but do not change what is being measured
– Count as-is; have no impact on API & AYP
• ModificationsModifications
– Change testing conditions and what is being measured
– Reported “as is” on the Student Report
– Count as far below basic (200) for API
– Do not count as proficient or as a participant for AYP
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Modifications are NOT ALLOWED on the CMA
Modifications are NOT ALLOWED on the CMA
See Attachment D of Administrative
Circular # 59
Modifications are only allowed on CST & STS (if in 504 or IEP)
Page 86 in manual
See Handout
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Receiving MaterialsReceiving Materials
SECURE ALL
MATERIALS
SECURE ALL
MATERIALS
ORDER ADDITIONAL MATERIALS
ORDER ADDITIONAL MATERIALS
INVENTORY UPONRECEIPT
INVENTORY UPONRECEIPT
Verify Quantity
Note missing materials; contact
Denise ASAP if there are
discrepancies
Fax FormReseal Boxes
Store in a SECURE,
LOCKED areaBLM
SAVE BOXES
Count each booklet; packs of 20 don’t always contain 20
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Identifying and Training StaffIdentifying and Training Staff
• CST ExaminerCST Examiner = employee of SDUSD who has been trained and has signed a STAR Security Affidavit
• CMA ExaminerCMA Examiner = employee of SDUSD who has been trained and has signed a STAR Security Affidavit
• CAPA ExaminerCAPA Examiner = certificated employee of SDUSD who has received CAPA examiner training and has signed a STAR Security Affidavit
• STS ExaminerSTS Examiner = employee of SDUSD who has been trained, has signed a STAR Security Affidavit, and is bilingual in English and Spanish
• ProctorProctor = employee of SDUSD who has been trained and has signed a STAR Security Affidavit.
See page 10 in manual
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Required Training for StaffRequired Training for Staff• Ensure Consistency
Directions For Administration (DFA) must be read verbatim
• Ensure Test SecurityMonitor students; actively superviseCollect test booklets and answer
documents before dismissing studentsEnsure there is enough time to
complete a part before beginning the part
Do not send unsupervised student(s) with test materials to alternate location
Report all irregularities/incidents ASAP
See Handout
Examiner Training
PowerPoint on Website
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Required Training for StaffRequired Training for Staff• Test Examiners CANNOTCANNOT:
Review test questions before, during, or after testing
Leave instructional materials up in the classroom
Check students’ answers Advise students of a wrong answer
or advise student to check an answer
Withhold answer docs until students demonstrate they have the right answers
Divulge the contents of the test(s) to anyone
Ensure that all examiners READ & UNDERSTAND the AFFIDAVIT
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Required Training for StaffRequired Training for Staff
Examiners MUST monitormonitor students throughout testing to make sure students are:
– On correct part – Not going on to other parts or back to a
previously completed part– Not skipping a question on their answer
document (so that they are off by one or more)
– Not using unauthorized electronic devices during testing session
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Prepare Testing LocationsPrepare Testing Locations• Create an ideal testing environment- free from
noise with good lighting & ventilation
• Remove or cover all instructional materials visible to students related to the content of the test
• Make arrangements for students w/IEPs & 504s (i.e. read aloud)
• Prepare a separate room(s) for CMA test-takers
• Set up a quiet room where students who need more time to test can be escorted by an adult
• Arrange an activity and separate room for students not tested (exempt by parent)
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Preparing & Distributing MaterialsPreparing & Distributing Materials• Materials provided by school:
– No. 2 pencils with erasers– “Testing- Do Not Disturb” signs– Scratch paper for math & science tests– Highlighters may be used (caution to grades 2 & 3)
• Make arrangements for students w/IEPs & 504s (i.e. Braille version, large-print, calculator, same version test for students with ”read aloud”, etc.)
Page 6
5 in
man
ual
• Check materials out and in DAILYDAILY– see Inventory Control form; excel version on our website at http://www.sandi.net/page/1545
BLM
BLM
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During TestingDuring Testing
Directions For AdministrationDirections For Administration
Required Fields on Answer Docs.Required Fields on Answer Docs.
Managing Emergency SituationsManaging Emergency Situations
Test Booklet VersionsTest Booklet Versions
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CST, CMA, & STS Test Booklets- Multiple VersionsCST, CMA, & STS Test Booklets- Multiple Versions
• Each grade level has multiple versions of the test
• Schools will receive only one version at grade 2
• Schools will receive multiple versions for grades 3-11
• For students who are eligible for the “read aloud” accommodation/modification, make sure you test with the same version when administering to a small group
Students MUST hand-grid the version number used on the answer document
Students MUST receive the same test version for the entire duration of the test
CRITICAL
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Directions For Administration (DFA)Directions For Administration (DFA)
• Grade 2 CST DFA is SECURE and cannot be distributed to teachers BEFORE testing; the nonsecure version may be used for training
• Additional DFAs may be downloaded at:
• “SAY” boxes must be read exactly as written• “T” in “SAY” boxes indicates that everything in the box
may be orally translated for EL students if regularly done in the classroom; can translate “SAY” boxes only and may not assist students with test questions
http://www.startest.org/dfa.html
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Managing Emergency Situations Managing Emergency Situations and Testing Incidentsand Testing Incidents
Managing Emergency Situations Managing Emergency Situations and Testing Incidentsand Testing Incidents
Test administration incidentTest administration incident = any situation that occurs before, during, or after testing that does not conform to the instructions stated in the DFA or the coordinator’s manual
• Disruption in testing (fire alarm, power outage, evacuation)
• Test administration error (randomly distributing Pre-ID’d answer documents)
• Student cheating (mark A2, Special Conditions) Complete a Test Administration Incident Report form Make copy of report form for your files; send original
in REDRED envelope to Assessment Services
BLM
Pages 64 and 81 in manual
See Handout
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Testing IrregularitiesTesting IrregularitiesTesting IrregularitiesTesting Irregularities
Testing irregularities Testing irregularities = circumstances that may compromise the reliability and validity of test results; could negatively impact API and AYP
• Coaching students, leaving instructional material up during testing, allowing students to use additional materials not specified in the IEP/504, etc.
• Inappropriate test preparation• Breach in security (i.e. copying tests)Contact Erin Gordon ASAP
Pages 79-80 in manual
See Handout
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Answer DocumentsAnswer Documents Answer DocumentsAnswer Documents
• Pre-ID answer documents Pre-ID answer documents = for students enrolled before 2/05/132/05/13; will be included in your will be included in your initial shipment initial shipment
• Pre-ID labels Pre-ID labels = for students enrolled between 2/05/132/05/13 and 3/28/133/28/13; pick up from Annex 10 after they arrive in the district (week of 4/15/134/15/13)
• Hand-gridHand-grid blank answer documents blank answer documents = students enrolled after 3/28/133/28/13 until the first day of testingfirst day of testing; demo guides will be provided for students enrolled between 4/08/134/08/13 and 4/12/134/12/13
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Answer DocumentsAnswer Documents ContinuedAnswer DocumentsAnswer Documents Continued• There are separateseparate answer booklets/documents
for CMA and CST at grades 3 and grades 8-11• If there have been changeschanges since the pre-id file
submission, a blank answer document must be hand-gridhand-grid
• There are minimal fieldsfields requiredrequired to match CMA and CST for students (grades 3 & 8-11) with one Pre-ID’d answer document who will be taking both a CST and CMA:
1. Name (last, first, and middle initial)2. Birth date3. Gender4. Statewide Student Identifier (SSID)
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CST/CMA Answer Docs
- FRONT
CST/CMA Answer Docs
- FRONT
= Must Be Completed by HAND
= Included in Pre-ID
Students must use the correct answer document; check barcode label
Sample answer document on page 123 in manual
= Hand-grid ONLY if applicable
Bar
cod
e L
abel
ID
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CST/CMA Answer Documents- FRONTCST/CMA Answer Documents- FRONT
Box 7c = hand-grid for students taking the CMA
= Must Be Completed by HAND
Box 1 = completed by the student
= Hand-grid ONLY if applicable
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CST/CMA Answer Documents INSIDECST/CMA Answer Documents INSIDE
CMACST
CMA section has:
1. Different subject icons from CST
2. Alternate row shading for the response bubbles
3. Three answer choices
4. Fewer number of questions
Grades 4-7 = one answer document containing both CST and CMA
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CST/CMA Answer Docs- INSIDECST/CMA Answer Docs- INSIDEFor Grade 7 Grade 7 Math or Algebra 1, test taken MUST be hand-grid; Version # must be hand-grid if student is taking the Algebra 1 CST or CMA
For Grade 8 Version # for math booklet and math test taken MUST be completed
Version # must be hand-grid; student uses same version throughout testing window
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Answer DocumentsAnswer Documents Grade 7 CMA MathGrade 7 CMA Math
Answer DocumentsAnswer Documents Grade 7 CMA MathGrade 7 CMA Math
Grade 7 Math and Algebra I CMA have different numbers of questions
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= Hand-grid ONLY if used by student
= Hand-grid ONLY if applicable
CST/CMA Answer
Documents- BACK
CST/CMA Answer
Documents- BACK
= Included in Pre-ID
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= Hand-grid ONLY if applicable
CST/CMA Answer
Documents- BACK
CST/CMA Answer
Documents- BACK
Box A2: Special Condition codes on page 117-118 in manual(i.e. absent, parent exempt, cheated, refused to test)
Box A1: only complete if directed by Erin (testing irregularities)
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CST/CMAAnswer
Documents- BACK
CST/CMAAnswer
Documents- BACK
= Hand-grid ONLY if used by student
Box A3b: Box A3b: hand-grid only if used by student; no modifications allowed on the CMA; codes on pages 118- 119 in manual
Box A4: Box A4: hand-grid only if used by student; no glossary use allowed on ELA; codes on page 119 in manual
= Hand-grid ONLY if applicable
Box A3aBox A3a: must be completed for ALL students who have an IEP or 504
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After TestingAfter TestingAfter TestingAfter Testing
Prepare Answer DocumentsPrepare Answer Documents
Complete Required FormsComplete Required Forms
Pack Materials ProperlyPack Materials Properly
Return Materials to Annex 10Return Materials to Annex 10
Account for ALL MaterialsAccount for ALL Materials
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Prepare SCORABLE Answer DocumentsPrepare SCORABLE Answer DocumentsPrepare SCORABLE Answer DocumentsPrepare SCORABLE Answer Documents
1. Check that the demographic information is complete & correct – get demo guidesdemo guides
2. Hand-grid A2A2, A3A3, & A4A4 if applicable3. Check that version #sversion #s and math/science testmath/science test
takentaken has been completed (grades 7-11)4. Check for tears, stray marks, pen marks5. Check for paper clips, science reference sheets,
scratch paper6. Transcribe answers to clean answer document if original is damaged
An answer document must be submitted for every student (grades 2-11) enrolled on the 1st day of testing
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Ensure that you and your staff 1. Do NOTNOT erase anything in the response circles
2. Do NOTNOT darken any marks in the response circles
Do NOT erase “process of elimination” marks made
by students in grades 2 & 3
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Preparing Answer Documents Preparing Answer Documents
Any “cleanup” of test booklets must be done under the direct supervision direct supervision of the test site coordinator and/or the principal- see Appendix D of DFA
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Grade 4 CST/CMA
Grade 4CAPA
Grade 4STS
Prepare SCORABLE Answer DocumentsPrepare SCORABLE Answer Documents Continued ContinuedPrepare SCORABLE Answer DocumentsPrepare SCORABLE Answer Documents Continued Continued
1. Separate all answer documents by GRADEGRADE
2. Within each grade, separate by TEST TYPETEST TYPE (CST/CMA, CAPA, STS)
3. Within each test type separate documents for students who were EXEMPTEXEMPT by parent (P on A2) and who were ABSENTABSENT (A on A2) for the entire test window
= ABSENT
= EXEMPT
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Apportionment FormApportionment Form
•Complete one grade level at a time
•Indicate your school’s first day of testing
•Sign and have principal sign
•Return in RED envelope
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Principal’s CertificationPrincipal’s
Certification
Principal’s signature
Return in RED envelope
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School & Grade Identification (SGID)- side 1School & Grade Identification (SGID)- side 1
Complete 1 SGID per grade grade level and test test typetype: 1) CST/CMA; 2) CAPA; and 3) STS
Hand-grid appropriate test
Hand-grid grade level; leave blank for CAPA
Number of answer docs. under this SGID
Pages 25 & 92
in manual
First day of testing
When was STS given? If no STS, leave blank
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School & Grade Identification (SGID)- side 2School & Grade Identification (SGID)- side 2
Complete top ONLY for grades 2-8
Pages 98-104 in manual for
coding instructional
materials
Teacher Reports are no longer available, so don’t complete bottom portion
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Master File SheetMaster File Sheet
Submit with SCORABLE SCORABLE materials- Box 1
For CAPA =
all grades and levels are stacked together under 1 SGID
Page 94 in manual
Totals
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The Master File Sheet should be the first thing we see when we open Box #1 of your scorablesscorables
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Packing Scorable Materials
Packing Scorable Materials
Master File Sheet on Top
SGID on top of each stack of answer docs
SCORABLESCORABLE materials returned in ORANGEORANGE labeled boxes
Packing Order =1. CAPA2. CST/CMA (lowest grade level on top)
3. STS (lowest grade level on top)
See pages 64-68 in manual
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Preparing Non-Scorable MaterialsPreparing Non-Scorable Materials
Damag
ed-
trans
crib
ed
VOID answer documents if:
•Student transferred to a different school before your first day of testing
•Demographic information on PreID was incorrect & blank document was used
•Original answer document was damaged and transcribed to new answer document
VOIDED answer documents go in NON-SCORABLES
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Packing NON-Scorable Materials
Packing NON-Scorable Materials
NON-SCORABLE Materials Return
in GREEN labeled boxesUnused Freight Kit Materials
USED Scratch Paper (return or securely destroy)
CAPA•Unused CAPA Answer Docs
•VOIDED Answer Documents
•Examiner’s Manuals & Tests
CSTs/CMA (by grade level)•DFAs
•Unused & VOIDED Answer Documents
•Test Booklets
STS (lowest grade on top; highest grade on bottom)
•DFAs
•Unused & VOIDED Answer Documents
•Test Booklets
Page 67-69 in manual
TOP
BOTTOM
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Returning Materials: Labeling Boxes Returning Materials: Labeling Boxes
Affix label to designated area on box
Put box counts in SCHOOL section
on labels
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CORRECT WAY TO NUMBER BOXES
WRONG WAY TO NUMBER BOXES
COUNT SCORABLE BOXES
SEPARATELY FROM
NONSCORABLE BOXES
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Lightly seal boxes to transport
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RED EnvelopeRED Envelope
1. Signed Apportionment Form2. Signed Certification Form3. Signed Security Affidavits4. Incident Reports
Make copies for your files and submit originals
Do not pack RED envelope in
scorable and nonscorable boxes; keep
separate
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Return your materials to Annex 10 by Return your materials to Annex 10 by 4:30 p.m. on your assigned day4:30 p.m. on your assigned day
Traditional School Deadlines: May 14: A-F (Elem & Middle)May 15: G-M (Elem & Middle)May 16: N-Z (Elem & Middle)May 17: Senior High Schools
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Contact InformationContact InformationAssessment ServicesAssessment Services
Erin Gordon (619) 725-5687; [email protected]
Denise Ormsbee (619) 725-7059; [email protected]
Fax Number (619) 725-7070
Website: http://www.sandi.net/page/1545
Research & ReportingResearch & ReportingJim Gustafson (619) 725-7195; [email protected]
Special EducationSpecial Education
Julie Wade (619) 725-7412; [email protected]
Debby Warner (619) 725-7604; [email protected]
Demo guides
CMA
CAPA