Asset Compliance Tracking Quick Start Guide

Getting the printer Installed

1. Connect your Datamax printer to the mains and to your PC by following the supplied installation instructions. A web based quick start guide to setting up the printer is also provided just click the hyperlink: Printer Installation

2. Install the bartender barcode printing application, please follow the instructions supplied with your software. If you have any problems please contact

European Headquarters Seagull Scientific Europe, Inc.C/ Conde de Aranda, 14-4°-Dcha28001 MadridSpain/España SalesTel: +34 91 435 25 25Fax: +34 91 578 05 06E-mail: eurosales@seagullscientific.com Tech SupportTel: +34 91 435 55 45Fax: +34 91 578 05 06E-mail: eurotech@seagullscientific.com

3. Once you can run the test printer function to print legible bar-coded labels move on to installing the barcode scanners.

Installing Symbol’s P360 Scanner

1. Power up the scanner for 4 hours to ensure it is fully charged 2. Connect the scanner to your PC with the supplied USB cable3. Hit enter on the scanners keyboard and start scanning your test

print labels a beep will indicate that the code has been read.

Installing PC-ACT Software

ACT quick start guide page 1Version 1 18/05/2023

1. Install PC-ACT from the supplied file into directory C:\asset 2. Click the PC_ACT icon and run the application3. PC-ACT will start-up and attempt to connect to the internet to reconcile

its user, asset and location information with your brigade’s ACT web site. It will report if it cannot connect to the web.

4. A failure to connect to the web indicates that you’re brigade’s LAN, Firewall or Proxy settings are disabling PC-ACT communicating with the web application. Ask your IT staff to resolve these impediments.

5. With PC-ACT active hit the following keys together Alt and M6. Insert the password brite-spark into the password pane7. Select system management and then select system parameters8. Ensure that the upload destination is pointed at the correct station location9. If not; select the appropriate location ( station) and save settings10. Note; communication settings can be configured to match network

requirements via the system parameters menu.

Printing Labels for your First Appliance

1. Open the spreadsheet Irish Fire Service Asset Classes2. Examine the default Appliances complement on sheet 2 3. If your Appliance has an identical complement then use the descriptions

and asset class codes present as an excel print file for bartender see Example Ctrl Click the blue text to open.

4. Where your complement differs you will need to edit the Excel spreadsheet to reflect your appliances differences

5. If these differences are just differences in existing identified asset types (e.g. These different assets are already described by existing asset class descriptions) just substitute an existing asset code and description with a replacement. The logic test will display False indicating that the asset class is identified

6. Print and apply your labels 7. If these new assets are not described in the list of asset classes you will

need to identify these assets to the system by creating a new asset class to depict them. The logic test will display True indicating that the asset class is not identified

8. This can be done by either editing an existing asset class that your brigade will never use . e.g. These are unlikely to be used outside of Dublin. Or you can create a new asset class which will have code AJZ (the next code in the list) to describe your new asset class.

9. Open the Web_ACT application and use the Setup >Asset Class Setup> Asset Class to create a new or edit an existing asset class.

10. Use Set-up >Container Set-up> Complement template to remove / add assets to the complement of your first appliance ( container) Edit the station officers water tender template to reflect your brigades first appliance.

11. Note you can change this name to something more appropriate for your brigade by editing the template description in edit template

ACT quick start guide page 2Version 1 18/05/2023

12. Once you have edited and created appropriate asset classes for your appliance print labels and check readability before applying the labels to your assets.

13. lay the labels in large RS ( Radio Spares componet) boxes to reflect the layout of your appliance ( follow check off sheet below) This ensure that if labelling is disrupted by a fire call the appliance can be quickly released and labelling can be speedily resumed once the appliance has returned to the station.

14. Where possible follow Dublin’s solutions for labelling difficult assets like hoses and branches etc.

Scanning your First Appliance

1. Use MS Word to design and print your first check-off board for your first appliance. Follow the design used by Dublin fire but amend the codes to follow your Appliance identification codes e.g. 1COZAB0001 ( see spreadsheet notes) and the specific asset complement of your appliance.

2. Laminate your check off board. 3. Check that your first user is registered within the system4. Open set-up>access control>staff logins and check that they are

registered. 5. If they are not, create a new user and assign a electronic badge code via

1CO PBN and their pay number (Note PBN is a restricted code and is used exclusively for) Personal Brigade badges.

6. Print a brigade badge for your first user following the format 1CO PBN and their pay number.

7. Undertake a daily Equipment Scan or an Inventory Scan as detailed in the Training Manual

To Carry out a Daily Equipment Check on an Appliance

The following shows a Sample Check off Board for D21 Sub officers Appliance Dolphins Barn.

Delta 21

1. Scan D21 Bar Code

2. Now Scan Badge Number:3. Scan each bar-coded asset on appliance

ACT quick start guide page 3Version 1 18/05/2023

Container Barcode

Container Complement Note your Brigade’s will differ slightly from this generic list dependent apon your assets complement.

Item Number Position Yes No

ACT quick start guide page 4Version 1 18/05/2023

C.I.S and Bag 2 Locker 1 Standpipe 2 Locker 1 Standpipe (county) 1 Locker 1 Key and Bar 2 Locker 1 Standpipe Washer 5 Locker 1 Hose Washer 2 Locker 1 Water Key 1

Locker 1

Foam Branch 1 Locker 1 Inline Foam Inductor 1 Locker 1 Foam Inductor Pick-up Tube 1 Locker 1 Rising Spindle Set 1 Locker 1 Foam Extinguisher 1 Locker 1 CO2 Extinguisher 2 Locker 1 Dry Powder Extinguisher 1

Locker 1Controlled Divider 1 Locker 1Gorse Beater 2

Locker 2Shovel 2 Locker 2Luas Kit 1 Locker 2Throwing Line 2

Locker 2

B.A. ECO Kit1 Locker 2

B.A Guidelines 2 Locker 2Rescue Line 1

Locker 212mm x 40m Line 1 Locker 216mm x 40m line 1 Locker 2Hose Accessory Kit 1

Locker 2Keys Kit 1

Locker 2Hand Axes Set of 4 1 Locker 2Item Number Position Yes NoSuction Strainer + Basket 1

Locker 3Hearth Sheet 1 Locker 3

ACT quick start guide page 5Version 1 18/05/2023

Chimney Rods (Set of 12) 1 Locker 3Stirrup Pump 1 Locker 3Cribbing Blocks (Set) 1 Locker 3Foam Container 2 Locker 3Soft Suction 6 x 100m 1

Locker 345mm Hose 1

Pump LockerHi Combat Branch Pipe 1 Pump LockerB.A. Entry Control Board 1 Pump LockerSuction Key’s 4

Pump LockerSuction Hose 4

Pump LockerDrag 1 Pump LockerCeiling Hook 1 Pump LockerWrecking Bar 1 Pump LockerBeam Gantry T-Bar 1 Pump LockerCollector Head 1

Pump LockerBlank Cap 1

Pump LockerFoam Pickup Tube 1

Pump Locker

10.5 M Ladder 1Roof

13.5 M Ladder 1Roof

9 / 16 Ladder 1 RoofRoof Ladder 1

Roof45mm Hose 4 Locker 2Fire Bucket 1 Locker 2Coal Shovel 1 Locker 2Incident Sign 1 Locker 2

Delta 21 Check Off Board

ACT quick start guide page 6Version 1 18/05/2023

Item Number Position Yes No

ACT quick start guide page 7Version 1 18/05/2023

Air Mat Control Kit1 Locker 6

Ear Defenders Set 1 Locker 6 Electrical Gloves 2 Locker 6

Goggles (Set of 5)1 Locker 6

Glass Management Kit 1 Locker 6

Toolbox 1 Locker 6

Reciprocating Saw Complete1 set Locker 6

Con Saw (+ 2 Spare Discs )1 Locker 6

Sledge Hammer 1 Locker 6

Door Jemmy1 Locker 6

Felling Axe1 Locker 6

Pinch Bar1 Locker 6

Sill Support Unit1 Locker 6

Air Mat2 Locker 6

Teardrop Protection1 Locker 6

Con Saw Fuel Can1 Locker 6

Vehicle Airbag Safety System 1 Locker 6

Hydraulic Cutter1 Locker 6

Hydraulic Spreader1 Locker 6

Hydraulic Ram 1 Locker 6

Hydraulic Hose Line2 Locker 6

Holmatro Genetator1 Locker 6

Shackles1 set Locker 6

Hooks & Chains1 Locker 6

ACT quick start guide page 8Version 1 18/05/2023

RTA Light 4 Locker 5 RTA Light Tripod 4 Locker 5 Shovel 2 Locker 5 Yard Brush 2 Locker 5 Hose Becket 2 Locker 5 70mm Hose 10 Locker 5 Controlled Branch 3 Locker 5

Item Number Position Yes No

Hose Ramp4 Locker 4

Fuel Container (petrol) 1 Locker 4Traffic Cones 1 box Locker 4Spot Light 1 Locker 4 Spot Light Tripod 1 Locker 4 Incident Tape ( Non Scan ) 1 roll Locker 4 Breakdown Triangle 2 Locker 4 E.M First Responder Bag 1 Locker 4

Foam Pick-Up Tube 1 Locker 4 Foam Container 2 Locker 4

Defibrillator 1 CabBolt Cutters Large 1 CabBolt Cutters Small 1 CabMap Book 1 CabWater Gel 1 CabDrop Line 1 CabWaders 2 CabB.A. Set P90 5 CabNew Estate Book 1 CabRisk Cards Book 1 CabHazard Identification Board 1 CabDOT Book 1 CabHazchem Book 1 Cab

ACT quick start guide page 9Version 1 18/05/2023

Spot Lamp 1 Front Cab

To Carry out a Daily Equipment Check on an Appliance

1. Ensure the Barcode Reader is Clear of any Barcodes

2. If the Barcode Reader is not clear Start Pc Act to Clear Data

3. Scan the Container Barcode on the Top of the Check Off Board

4. Crew member Scans their Badge Number

5. Crew scans the Equipment on Appliance as Listed

6. Barcodes are uploaded using Daily Equipment Scan.

8. See the returned upload report for discrepancies. 9. Amend any compliment discrepancies by scanning the missed items and

uploading them via a partial inventory scan or if the compliment for the container needs changing by editing the appliance ( containers) complement to accurately reflect what is present and required on the appliance.

10. Label and repeat the process for your next appliance. 11. Note if this is at a new location you will need to identify this upload

location in PC-ACT via the systems menu pull down list.12. If this new location is not viewable use the set-up location and location

login features in Web_Act to create this new station location.

ACT quick start guide page 10Version 1 18/05/2023