assist team –welcome · 2019-01-26 · general points for all assist team ü not to block the...

Assist Team – Welcome

Daily Team Role

1© Rangana Rupavi Choudhuri (PhD) & Vitality Living 2010-2017

Who are we?

Our vision is to haveA practitioner or coach in every educated household

Our mission is toTransform lives through emotional well-being, personal development and spiritual growth seminars and certification training

© Rangana Rupavi Choudhuri (PhD) & Vitality Living 2010-2017 3

Our values

• Friendly• Listening• Professional • Engaging• Passionate• Ethical

How to be?DO’s

• Beontime• Beasupportive teammember• Willing totakeonother rolestoo• Beconsciousonyourhygiene–

dentalhygieneandsweating• Beprofessional inconductand

mannerof speakingwiththedelegate

• Dressinamannerthatisprofessionalyetcasual

• Iflate,messageonthegroup–informHeadTrainer

• Ifemotionalhelpisneeded, letHeadTrainerknow

• Havesensoryacuity

DON’Ts

• Dressinamannerthatismessyorrevealing

• Touchdelegateorbeingtoo/overfamiliarwithdelegate(s)

• Turnuplateconsistently• Onthephone inside theroom• Hangingaround inthecorridors• Havingmeetingsinthecommon

areas


General points for all assist team

ü Nottoblockthecamerawithyourback- unnecessarybeingintheframeofthecamera

ü Ifyouareintheframeaspartofyourrole,benaturalyetawareofyourbodylanguage- becarefularoundthetripodwithcameraon.

ü BeawareofMicfeedbackinfrontofthespeaker


The Different Roles

• HeadTrainer• Soundie• Logistics• Registration• SacredSpace• Embrace• Paperwork• Video/Photos• Trainer’sPA• VLCContact

SUB-ROLES• Timekeeper• Flowers• Signage• MikeRunner• DemoMike• Scribe• Temperature• Projector• Lights• NextSeminar


Head Trainer

q Arrives2hoursbeforemainseminarqWorksthroughdelegationoftasks

Ø Soundie leadsallsound/AVrequirementsandstagemanageseventØ Logisticsprovidesontimefood,refreshmentsandvenuecleansroomØ Registrationwelcomesandhasalltheinformationpluscollects

paymentØ SacredspacekeepsroomandoutsideareasfreshwithstagesetupØ Embraceorganiseschairsandwelcomes/ushersdelegatesØ PaperworkanditemsprovidedswiftlyandsilentlyØ Video/Photostaken,alongwithgroupphotoandpostedonsocialsitesØ PAprovidesthetrainerwithwater,food,shawlonstage/sounddeskØ VLCCo-ordinatorcompletesalldocumentationfortheevent


Head Trainer

q Worksthroughdelegationoftasks(subroles)Ø Timekeeper isthesoundie thatallflowsontimeØ Flowersre-setandfreshdailyØ MikeRunnerblends inwithroomandalignswithtrainerØ DemomictrainingcompletedandplacedonthedelegatewithinrapportØ ScriberadiatesloveandcalmfromstageandsilentlyscribesØ TemperaturemonitoredataslightchillyetnottoocoldØ Projectorswitchedoninthemorningandcoveredasneededorswitched

offwhennotinuseØ LightssynchronisesswitchingonandofflightsasneededbySoundieØ Nextseminarsteamcollectbookingsfornextseminars,swapsand

enquiriesq Assistteamreadyformorningbriefingandendofdayde-brief


Soundie


Soundie

q Arrives2hoursbeforemainseminarq Switchesonpowerandput’sonAUMsoundonarrivalq Replacesthetrainersmicbatterydailyandothersasneededq Testsallthemic’sdailyinallpositionsintheroomq Placesthetrainersmicbackintotheboxwhennotinuseq TrainstheMikerunnerwithHeadTrainerq TrainstheDemoMikeq Adjustmicvolumesandplaysmusicasneededq Hasthedailypaperworkandprovidestothetraineronstageq Hastheworkingclickeronthefronttableq Collectsallmicswhennotinuseq Checksstageisre-setbeforedoorsopenq Isthetimekeeperforthewholeevent


Logistics – all that is needed on time


Logistics - With Venue

q Liase withvenuetohaveroomcleaneddailyandreadyby7amq Checkalltableclothsfromvenuearecleanandclearq Allchairsfromvenuearestableandwithcleancoveringandchange

asneededq Getvenuetoclearawayallclutteroutsidetheroomq Provisionof4cleanglassesfortrainerdailyq Liase withvenueformealstobeontimeq Dailythereisanonspicyvegetableandonegreenvegetableq Tastethefoodandgivefeedbacktocateringstaffandchefandon

whatisgreatandwhatneedsimprovingq Overseespecialdietsarefulfilled


Logistics –With Teamq Cateringforbreaksandlunchesagreedwithheadtrainerandvenueq Liase withheadtrainerandsoundieonlunchandbreaktimingsq Informtrainer,headtrainerandsoundie thelocationofthebreaks

andlunches(postupdateongroup)q Placesignoutsidetheroomonwherethelunchesandbreaksare,

especiallyifit’sarollingbreakandthegrouphasnotbeeninformedq Checkinwithdelegatesandassistteamonthefood– likesanddis-

likesq Specialsnacksandgiftrequirements

Ø AlmondsØ CoconutwaterØ BirthdayCake


Registration


Registrationq SetupregistrationdeskinawelcomingareawithsignageqWelcomedelegatesandassistteamwithrapportq ProvidebadgestodelegatesandassistteamqWaterbottleswithnamesatregistrationdeskq Explainwherethewashroomsareq Onceseminarbegins,callthosewhohavenotyetarrivedqWhenregistrationcloses,placeoutfreebookletswithsignageqMantheregistrationdeskduringbreaktimes,incaseof

questionsorenquiriesq Collectbadgesattheendoftheday


Registration signs clear


Registrations set up with water bottles from Day 2 or Day 1


ThisissetupfromDay1wherenopaymentcollectedorDay2wherepaymentcollectedDay1

Sacred Space


Sacred Space Checklistq Lightagarbati andsprayinmainroom4timesadayq Spraythemainroombeforedoorsentryandbreaksq Keepenoughspraymixfor3daysq Lightagarbati inbathroomsandareassurroundingthesemina hallq Checktissuerolls,napkinsandsoapinbathroomq Cleartheroomofusedtissuesq Cleartheroomofemptywaterbottlesq Emptytrashcanq Keeptheroomfreefromclutter

q Putbagsandloosearticlesawayq Clearthetopsoftablewithanyclutter

q Seatdelegatesfrontrowfirstondoorsopen


Sacred Space – Re-set Stage

q Small table with crystalsq Flowers in a vase are fresh with water q Two glasses with water (one room temp and one warm)q Around 10 neatly folded tissue papers on itq Water and tissues replenished at every break q Turn the flip chart to a blank and empty page

Ø Unless the skill is still being taughtq Test all markers (Black, Blue, Green, Red) are workingq Place the markers behind the flip chart for easy accessq Check shawl on couch to the right hand side


Spray bottle

• In500mlofbottledwateraddhighquality– 20dropsLavender– 20dropsGrapefruit– 10dropsGeranium– Or50dropspre-mix

• Premixcontains– 2partsLavender– 2partsGrapefruit– 1partGeranium


Incense in stands


Ideal Flower Set Up in Vase


Embrace

25© Rangana Rupavi Choudhuri (PhD) & Vitality Living 2010-2017 Transforming Lives

Embrace – Room Set Up

q Chairsstaggeredandcurvedattheendq Eachchairvisiblefromstagewithdistanceagreedq Eachchairhascleancoverandisastablechairq TissuestothesideofthechairsqWaterstationsinsideandoutsidefilledupq Correctsignage onthedoorduringmeditation,setupand

seminartimesq Clockatthebackoftheroomvisiblefromfrontandisthe

correcttime!


Embrace – Welcoming

qWelcomeguestsatregistration,confirmtruthq Getdelegatesreadybeforedoorsopenq Co-ordinatedoorsopenwithsoundieq Usherpeopleinandfrontrowseatingq Nogapsinseating– movechairsoutifemptyq Leadsettingupchairsduringexercisesq Outsideareascleanandclearwithseating


Paperwork


Paperwork

qManualsplacedonchairsbeforetheseminarbeginsq Allpaperworkisneatlyplacedintheroomandorderedq CheckdailypaperworkisreadythenightbeforeqWhenpaperworkhastobehandedout,itisreadyand

countedasperchairsandhandedoutswiftlyq Handoutpens,onlywhenneededq Handoutanydailyitemsneeded,e.g saltpacketsetcq ProvideasetofthepaperworktotheSoundie dailyforthe

Trainer


Trainer PA


Trainer PA

q Providewaterinthehandtothetrainerduringeverybreakq Haveallmealsreadyfortrainerq Placeshawlonfrontsofafortrainerandanotheroneonthe

chaironthesounddeskq Havewaterreplenishedonstageandnearsounddeskfor

traineratalltimes– 2glassesq CheckSoundiehasthepaperworkfortrainerandplaceon

sofaasneededq Crosscheckclicker,tissuesandcrystalsareonfronttableqWhenthetrainercomesoffstage,takethemikefromherand

hand-overtoSoundie


Video/ Photos


Video/ Photos

q Filmthewholeeventq Takephotosandvideoforsocialmediaq Collecttestimonialsq Postvideophotosonwhat’sappgroup


Timekeeper


Timekeeper

q ClockbackofroomcorrectqMorningmeditationandbriefingq Seminardoorsopenq Backfrombreaksq Processtimingsq Closeofdayq De-brieftime


Flowers


Flowers Daily

qPutfreshwaterdailyqRemoveold/deadflowersqRemovestamenswithpollenqVshapeflowers– naturallookqPlaceicecubesattheendofthenightqIffreshflowersareneeded,informHeadTrainer


Mic Runner


Mic Runner

q Havehandheldmicinhand– largereventswillhave2micrunnerseitherside

qWearsilentshoes/sandalsorbarefeetq Bealertandvigilanttobereadyforwhenthemicisneeded

forshares,evenbeforetrainersignalsqQuicklyandquietlyprovidethemictothedelegateas

signaled bytheTrainer(nottoprovidethemictothedelegateifnotsignaled)

q Bereadyforsharesbeforethedemonstrations,wherethemicispassedfromonepersontotheother

q PracticewithTrainer/HeadTrainerbeforetheeventq Soundie willsignalmicrunnerswheneverpossible– keep

eyecontact


Demo Mic


Demo Mic Placement

qSoundie handsdemomicthatis“on”toassistteam

qPlacethedemomicontheeargentlyyetfirmly

qBemindfuloftouchingwithrespectqPracticewithheadtrainerandsoundie prior


Scribe


Scribe

• Writewithbodyatthesidewithoutputtingbacktotheaudience

• Writeinrunninghandandeasytoread• Useblackandbluemainlyandgreentohighlight• Onlyuseredforsomethingdeliberate• Tohaveanenergyofacceptanceandnon-judgement

• Tokeepmovingalong,evenifsomethingwasmissed

• Nottointerruptthetraining


Temperature


Temperature

q Sensestemperatureintheroomandincreasesordecreasesasneeded

q Ithastobechilledenoughwhereit’salittleuncomfortableyetnotsocoldthatyourhandsbecomestiff

q Nottohavetheroomwarmasitinducessleepq 20degreecentigradepreferredtemperature,unlessitssunny

then18degreecentigradeq NoticecuesfromTraineranddelegates


Lights


Lights for Video

qAgreethelightstobeleftonandoffwithSoundie andTrainer

qSwitchofflightsgentlyasvideogoeson– waitforTrainers/Soundie command

qSwitchonlightsasvideofinishes


Projector


Projector

qAgreethelightstobeleftonandoffwithSoundie andTrainer

qSwitchofflightsgentlyasvideogoeson– waitforTrainers/Soundie command

qSwitchonlightsasvideofinishes


Overseeing process sessions

• Humility• Silentangels• Observing• Lettingthingshappen• Comedowntotheirlevel• CheckinwithPractitionerthenclient• Nottotakeover– inandout• Care,compassionandlove


HeadTrainertooverseeanddelegate

Next Seminars


Next Seminars

qTakesbookingsfornextseminarsqAnswersallenquiries


assist team –welcome · 2019-01-26 · general points for all assist team ü not to block the...

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