ATSSBRegionXIVFallMeetingMinutesSaturday,August12,2017

PreparedbyStevenRash,RegionSecretary

I. MeetingCalledtoorderat8:00ambyCharlesCabrera

II. OldBusiness

A. MinutesfromSpringMeeting(SteveRash)

MotiontoAccepttheMinutesbyJasonHoward,SecondedbyMiguelCabrera,ApprovedbyAcclimation

B. Treasurer’sReport(BelindaGarza)

$12,139.18inBank.Stillowedmoneyfrommariachiandmiddleschooljazz.Werereimbursedfromstatefor

jazz.

Motion to Accept the Treasurers Report by Emerico Perez, Seconded by Bloomington, Approved byAcclimation

C. Jr.HighReport(MiguelCabrera)

Musicwasontable,temposchangedonPercussion–Snarepart.Seewebsiteforupdatedcopy.

D. JazzReport(JasonHoward)

WhenyoucametherewasanewupdateonJazz.SARCCommitteeshrankdownmateriallength.Matchup

withregioncutsmostly.Passoutsolopartsformusic.

Middleschoolmusicwillbesentoutsoon.EntrieswillbeuploadedonlineinsteadofCDsthisyear.Clinicians

soon…

E. MariachiReport(JaimeVela)

Hopetohavetryoutmusicsoon,haveanyquestionsseehimafterwards.

F. AreaSouthCoordinator(EmericoPerez)

AreawillbeJanuary13th inOrangeGrove.Makecertainstudentsareawareandunderstandholdingroom

guidelines,fullscales,fullstateetudecuts.

Motion to purchase food for directors at Area, Motioned by Steven Rash, Seconded by Jason Howard,

Approvedbyacclimation.FundsreimbursedbytheState.

OPSthisyearisdigital,notCDs.

G. WebSiteCoordinator(SteveRash)

Websiteisupdated,pleaseseehttp://www.atssbregion14.org/throughouttheyear.

III. UILExecutiveSecretaryReport(BillCason)

a. Contacthim,he’sheretohelp–nottoplay‘gotcha.’

b. RuleChanges

i. ExecutiveSecretaryhastofilefinancialreportsinJuneinsteadofAugust.

ii. MakeupofExecutiveCommitteecanonlyhaveonerepresentativefromaschooldistrictonthe

committee.

iii. MakeupofAreaExecutiveSecretaryCommittee–EachRegioncanonlysendcommitteemembers

of participating school conference. (Region 17 and 15 don’t have small schools so no

representatives)

iv. Notpostedonsitebecauseitdidn’taffectmany.

c. ToldbyStateOfficethatwemusthaveabackupdatepostedformarchingcontestjustincaseofweather.

Tuesdayafteristentativelybeingpenciledin.

d. Reminders:

i. Parent/StudentAcknowledgmentForm–CompletedandkeptatCampus.

ii. SafetyTraining–Makecertainyouhavecompleted!!!!

iii. ProfessionalAcknowledgementFormonFilewithDistrict

iv. PhysicalsnotyetrequiredbyUIL.Probablycomingnextyearthough.

e. TEACalendarUpdate

i. TEAChangedtheirSTAARTestsinthemiddleofthesummer.

1. SanDiegoContestDatehaschangedtoaweekearliertoApril4thand5th.

f. AwardsandApparelsforUIL

i. ThreeyearsagotheprevioustrophycompanywentbankruptswitchedtoMonarchoutofSan

Antonio.

ii. Newcontractbidoutthisyearforthreeyearterm.Balfourwonthecontractandtrophydesign

andpriceswillbechanging.Wedon’tknowmore.2018-2019willbethefirstyearoftheircontract

andwemaybegettingdifferenttrophies.

iii. TeamIPhaswoncontractforStateMarchingContestapparelandplaquesinsteadofPepWear.

g. NewWebsiteforUILRegion

i. http://www.uilmusicregion14.org/

ii. Newe-mailaddress:uilmusicregion14@gmail.com–DeleteAOLaddressfromaddressbooks.

iii. DirectorInformationFormisontheUILRegionWebsite–

1. Pleasefillthisout.

2. UnderDivisionpleaseputBandorifthere’ssomethingelsethatapplies.

3. HeadorAssistantunderposition.

4. Contactsviatextmostofthetime

iv. UpdatedCalendarisonline,gotoDownloadCalendaronWebsite.GoogleCalendarisalsoonthe

pageandyoucanimportintoyourownGoogleCalendarsaswell.

v. FormsincludeAccommodationFormforSpecialNeedsStudents

h. GoliadContestMarch6thConcertandSight-ReadingContest

i. Twoweeks from todayhas tohaveawritten commitment signedbyprincipal thatbandswill

committocontest.

ii. Saturday,August26th

i. UILNoDVDServiceisallowed

i. BecauseofSynchronizationRightsandmostnothavingthem.

ii. TresonahasusedlawsuitsagainstBOAandUSBandsinthelastfewyears.UILwasnext…

iii. QuestionwasaskedifitwasfiguredintoEntryFee…Costwasneedingtoincreasedsoit’sbeing

absorbed.Nextyearmightlowerbasedoffthislossofservice–can’tdoitthisyear.

III. Deadlines,DatesandRules A.EntriesnotacceptedwithoutcurrentATSSBandTMEAnumbers.

Dues–AllTMEAandATSSBduesMUSTbepaidbyheaddirectorsbeforeenteringstudents

intotheauditionprocess.(Sept.forAllStateJazz;NovemberforJH/HS)

B.Regionentrydeadlines(usingTMEAwebsiteforallentriesincludingMariachi)notethat

additionalentriesarenotpermittedonthedayoftheaudition.

1. StateJazzentries$20.00perstudentDatedueis8/26.Lateentriesaccepteduntil9/1andstudententry

is$40.00.Ifstudentqualifiestorecorda$20.00feeneedstobepaidin14days.Sendahardcopyofentryfeesto:

BelindaGarza POBox534

OrangeGrove,TX78372

2. HighSchoolentries$11.00andJr.Highentries$9.00perstudentdue11/18.Lateentries

accepteduntil11/25.LatefeechargedperstudentforHighSchool$22.00andJr.HighSchoolis$18.00.

SendahardcopyofHighSchoolandMiddleSchoolRegionentriesandentryfeesto:BelindaGarza

POBox534OrangeGrove,TX78372

3.RegionMariachi(SendahardcopyofHighSchoolandMiddleSchoolforms&feesto:

CharlesCabreraRobstownEarlyCollegeHighSchool609Hwy44Robstown,TX78380

MiddleSchoolentries$10.00perstudentdue11/29andlateentries$20.00on12/6.

HighSchoolentries$10.00perstudentdueon11/29andlateentries$20.00on12/6

Additionaldistrictfeeof$30perschoolentered.

C.Auditionmaterialcuts,scalesrequired,octavesrequired:

1. StateJazz–YearB(MatteiMusic)

2. HighSchoolYearBContactJasonHoward.MiddleSchoolRegionJazzCutwillbeavailablesoon.

3. HSAuditions–YearB

4. MusicCuts,Errata,Scales,andoctavesrequiredavailableatwww.atssb.orgundertheauditionstabon

theleft.

5. JH–OddYear(listandchromaticscalecanbedownloadedonourregionwebsite)

6. Mariachi(Listandscalescanbedownloadedonourregionwebsite)

D.Knownerratais(ChecktheATSSBWebsiteforthelatestupdates):

E.Datesandsitesofregionclinic,clinicians,seehandout.

F.Dutiesofdirectorsatclinic/concert:cutandpastedfromRegion14ATSSBHandbookREGIONBANDCLINIC/CONCERT1.IfadirectorhasknowledgethatastudentwillnotbeabletoparticipateintheRegionBandoratArea

auditions,he/shemustcontacttheRegionCoordinatorattheearliestpossibletime.

2.Everyeffortwillbemadetomakedirectorsawareofreplacementsassoonaspossible.

3.Theregioncoordinatorandbandorganizerwillseatalternates.Directorsandclinicianswillnotmake

thosedecisions.

4.Eachstudent’sdirector(oraqualifiedproxy)MUSTbeinattendanceattherehearsalstoassistthe

cliniciansandassistinsupervisinghis/herstudents.

G.AreafeesarepaidbytheRegion:SiteisOrangeGroveHSanddateis1/13/2018

H.BeawareofholdingroomguidelinesatArea:

(http://www.atssb.org/execsec/HoldingRoomGuidelines.pdf)

I.Beawareofhousingproceduresatall-state(HyattRegency)andthatstudentsmustbringawirestandto

state.

J.NotethatatAll-StateChairauditions,noelectronicdevicesshallbeallowedintheauditionroomotherthan

tunersandmetronomes(nocellphonesormp3playersoriPods-iffound,thesewillbetakenupuntilafter

auditions);however,studentsmayuseelectronicmediainlieuofprintedmusic(abookisstillprovidedonthe

standforstudentuse)solongasthemediadoesnotconflictwithexistingrulesgoverningelectronicdevicesas

listedabove.

RulesA. StudenteligibilityruleswillbebasesoncurrentUILRulesofEligibility.Anydirector

enteringstudentmustbeacurrentmemberofATSSBandTMEApriortoauditions.

B. Instrumentationacceptedperband

Mr.PerezMotionedtoincreasetheEuphoniumfrom3to5inthe2ndand3rdHSBandandthethreeJHbands,SecondedbyStevenRash,ApprovedbyAcclimation

ATSSBRegion14InstrumentationforRegionBands2012–2013WindEnsemble,BandIIAandBandIIB

ApprovedonSpringMeeting,May,2013InstrumentationForRegion14RegionBands

MiddleSchoolBandIII

MiddleSchoolBandII

MiddleSchoolBandI

HighSchoolBandII

A

HighSchoolBandII

B

HighSchoolWindEnsemble

Flute 10 10 10 10 10 6Oboe 2 2 2 2 2 2

Bassoon 2 2 2 2 2 2Clarinet 12 12 12 15 15 9

BassClarinet 3 3 3 3 3 2AltoClarinet 0 0 0 1 1 2ContraBassCl. 0 0 0 2 2 1

AltoSax 5 5 5 5 5 4TenorSax 2 2 2 3 3 2

BaritoneSax 2 2 2 2 2 1Horn 6 6 6 6 6 6

Trumpet 12 12 12 12 12 10Trombone 6 6 6 6 6 4

BassTrombone 0 0 0 2 2 1Euphonium 5 5 5 5 5 3

Tuba 6 6 6 5 5 5Percussion 7 7 7 7 7 7StringBass 1 1 1

Totalmembers 78 78 78 86 86 68

A,2A,3ARegiontoArea

A,2A,3AAreatoState

4ARegionto

Area

4AAreatoState

**ColorInstrumentsCombined

**ColorInstrumentsCombined

Flute 3 2 5 4 Clarinet 6 5 8 7

BassClarinet 2 1 2 1 AltoSax 2 1 2 1 Horn 3 2 3 2

Trumpet 4 3 5 4 Trombone 3 2 3 2 Euphonium 2 1 2 1

Tuba 3 2 3 2 Percussion 3 2 3 2 **Oboe 2 1

**Bassoon 2 1**AltoClarinet 2 1**ContraBass

Cl. 2 1

**TenorSax 2 1**BaritoneSax 2 1

**BassTrombone

2 1

**StringBass 2 1

A. Judgingrequirementsifenteringstudents.CutandpastedfromRegion14HandBook

II.DIRECTOR/JUDGERESPONSIBILITIES-AUDITIONSB.AllFulltimeDirectorsfromeachschoolarerequiredtobeinattendancetojudgeatboththeHSandJrHigh

tryouts.IfaDirectorisnotpresent,aletterofreprimandcanbeissuedtotheDirector’s principal,superintendent,andboardoftrustees.

IV.OPSentrydeadline(May23-seeOPSguidelinesorMarchNewsletterOPSColumn).–Allviadigitalthistime.

V.Reminder:Nopicturesmaybetakennoranyaudioorvideorecordingsmadeintheroom(s)

wherejudges’scoresaredisplayedfordirectorstocheck.

VI.StateOfficerNominations(Class2CandClass4ARepresentativestotheStateBoardthisyear–doesnothavetobe

fromyourregion).

VII.IssuesneedingStateBoardofDirectoraction(tobeplacedontheSBODagendaforFebruary)

IX.OtherOldBusiness

CarlosLunapresentedreportaboutthetwoproposalsfromourregionthatwevotedonin2016tosendtothe

state.(TheproposalwastochangemakeupofcommitteeforSight-ReadingandPMLto9memberswithone

memberfromeachclassification)InbothcasestheypassedasDiscussionitems.Thismeansthatnextsummer

theybecomeActionItemsandiftheyreceiveapositivevotewillreceiveafinalacceptanceornotfromUIL.

CoupleofremindersthatPMLCommitteewillacceptsuggestionsviatheonlinesubmission

X.NewBusiness

A.RegionMariachi:Coordinator:JaimeVela1.TryoutDate&Site:

• MiddleSchoolMariachi12/13@KingsvilleHS

• HighSchool12/13@KingsvilleHS

2.ClinicianMariachiI:_____________ Organizer:_____________

ClinicianMariachiII:____________ Organizer:_____________

ClinicianMiddleSchool:_________ Organizer:_____________

B.State&RegionJazztryouts:

1.TryoutDate&Site:9/9@OdemHS

2.ClinicandConcertDate&Site4/28/18@Goliad

3.Clinician:JazzBandI:__________ Organizer:JasonHoward

JazzBandII:AnthonyMontes Organizer:JasonHoward

MiddleSchoolJazzBand:JenBridges Organizer:JasonHoward

3. Recording:JasonHowardMotionbyBelindaGarzatopay$75forOrganizingJazzBands,SecondedbyRash

6.CliniciansforAllRegionBandsHighSchoolWindEnsemble:___________ Organizer:JasonHoward

HighSchoolBandI:________ Organizer:CharlieGoodson

HighSchoolBandII:____________ Organizer:SherryMarshall

MiddleSchoolBandI:ZachMcCullough Organizer:NormaJeanMartinez

MiddleSchoolBandII:MiguelCabrera Organizer:LuisZepeda

MiddleSchoolBandIII:MaeMendez Organizer:DavidAlvarez

NamesforHSCliniciansSuggested,BrianShelton,Dr.–WestTexasA&M

D.OrganizersforRegionBandsWindEnsemble: JasonHoward

HighSchoolBandI: CharlieGoodson

HighSchoolBandII:SherryMarshall

MiddleSchoolBandI:NormaJeanMartinez

MiddleSchoolBandII:LuisZepeda

MiddleSchoolBandIII:DavidAlvarez

E.PercussionOrganizersforRegionBandsWindEnsemble: LarryBarnett-Goliad

HighSchoolBandI:JoshuaFerguson-Refugio

HighSchoolBandII:ArthurScholtis–SantaGertrudis

MiddleSchoolBandI:PamelaLangley-Rockport

MiddleSchoolBandII:DavidHochstetter-Robstown

MiddleSchoolBandIII:ArbyPerez–SanDiego

DiscussionofDutiesofPercussionOrganizers:AllPercussionorganizerswillhelporganizepartassignments

inadvanceoftheclinic/auditions.Theyareresponsibleforensuringthatallnecessaryequipmentisavailable

attherehearsal/concertsites.Theywilladditionallyremainwiththegroupthroughouttheclinictohelpassist

theregionclinicianswiththepercussionsections.

F.RecordingsforClinicConcerts:LarryBarnett

XII.Announcements

JeffValperts:Pre-UILonOctober14thatWildcatStadium.

October7thPSJATri-CityMarchingFestival

AnthonyMontes:NewBandHallinFreer,comebyandseeonAugust16th.

CharlesCabrera:CrossroadsMarchingContest-$250EntryFee,youwillnotreceiveDVD

JaimeVela:April25th–3rdAnnualCoastalBendBeginningBandFestivalinBeeville.

September30th6pm–MarchingFestivalJusttoHelpOutFellowDirectors

JasonHoward:USBandsContestonOctober7thUniquethatit’scompetitioninthe

morningandthenon-fieldclinicwithjudges25-30minutes.ContestbyGroupSize.

TMFHoldingtwoweeksinTMAuditorium

RobstownwillbehostingaFestivalforOPS/HonorBand.

BloomingtonHostingDrumlineCompetitiononNovember4th.

XIII.IntroductionofNewMembers

Gonzalez–newtoBeevilleISD,MorenoJH,DavidAlvareznowatWestOso,PaulSaenz–Falfurrias,_____Sinton

atSmithMS,JoshuaatRefugioHS,JohnVelaatBenavidesHS,JorgeChapaatBenBolt,JonasQuintanillaBenBolt

Head.

XIV.DrawforOrder

OrderofDraw Classification School Zone

5 2A AguaDulce South7 2A BenBolt South1 2A Benavides South3 2A Freer South11 2A Kaufer(Riviera) South6 2A Pettus North4 2A PortAransas North8 2A Premont South9 2A Refugio North10 2A ThreeRivers North2 2A Woodsboro North

12 3A Banquete South8 3A Bishop South1 3A Bloomington North4 3A Falfurrias South11 3A GeorgeWest North3 3A Goliad North6 3A Hebbronville South9 3A London North13 3A Mathis South14 3A Odem North10 3A SanDiego South2 3A SantaGertrudisAcademy South7 3A Skidmore-Tynan North5 3A Taft North 4 4A AransasPass North2 4A ACJones(BeevilleISD) North1 4A Ingleside North3 4A Kingsville South9 4A OrangeGrove South8 4A Robstown South6 4A Rockport North10 4A Sinton North7 4A WestOso North5 4A Zapata South

PleaseseeattachedhandwrittenpageforAreaDrawforOrderspots.WeshouldhavefullAreasoon.

XV.MeetingAdjournedat10:04am

ATSSBRegionXIVSitesandDates2017-2018

Event Date SiteStateJazzAuditionRegionJazzBandAudition

September9th

EntryDate:August26th/$20.00perstudent/ifstudentrecordsanadditional$20.00LateEntry:September1st/$40.00perstudent/ifstudentrecordsplus$20.00

OdemHS

RegionMarchingContest October21stNorthZoneMorningSchedule SintonHSRegionMarchingContest October21stSouthZoneAfternoonSchedule SanDiegoHSAreaMarchingContest October28thfor3A CueroHSJHandHSRegionAuditions December2nd

HighSchoolEntryEntryDate:November18th/$11.00perstudentLateEntry:November25th/$22.00perstudentMiddleSchoolEntryEntryDate:November18th/$9.00perstudentLateEntry:November25th/$18.00perstudent

WestOsoHS

RegionBandClinicConcertforHSandJH

December8th&9thMiddleSchoolwillbe@MemorialMiddleSchoolHighSchoolwillbe@TAUMK

Kingsville

AreaAuditions January13th OrangeGroveHSMSRegionMariachiAudition December13th

SchoolDistrictFeeof$30.00EntryDate:November29th/$10.00perstudentLateEntry:December6th/$20.00perstudent

Kingsville

HSRegionMariachiAudition

December13thEntryDate:November29th/$10.00perstudentLateEntry:December6th/$20.00perstudent

Kingsville

RegionMariachiClinic&Concert January19th&20th BeevilleAllStarMiddleSchoolJazzBand Feb.1stCD'sareDue SendtoGoliadUILSoloandEnsembleContestInRobstown

February8th Robstown

UILSoloandEnsembleContest February9th&10th TAMUKTMEA/ATSSBConvention February14th–17th SanAntonioUILConcert&SightReadingEarlyContest

March6th Sinton

SouthZoneConcert&SightreadingContest

April4th&5th

Goliad

NorthZoneConcert&SightreadingContestrevised

April17th,18th&19th SanDiego

RegionJazzClinicConcert April28th GoliadTMEA/ATSSBSpringMeeting May? DelMarCollegeOPSRegional RobstownOPSArea OrangeGrove

UIL M

USIC

REG

ION

XIV CO

NTEST D

ATES 2017-2018

U

PDATED

7/30/17

EVENT

CO

NTEST

DA

TE O

NLIN

E EN

TRY

DEA

DLIN

E ENTR

Y FEE D

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SITE C

HA

IRM

AN

Marching Band 2A/3A/4A @

Sinton HS & San D

iego HS

Oct. 21/Alt 10/24

Sept. 21 Sept. 29

Sinton HS/San D

iego HS

Flores/Perez M

arching Band 5A/6A @ Laredo ISD

& Calallen H

S O

ct. 21/Alt 10/24 Sept. 21

Sept. 29 Shirley Field/C

alallen HS

Garza/Valperts

Area E 2A/3A Marching Band @

Cuero H

S O

ct. 28/Alt 11/1 N

/A O

ct. 28 C

uero HS

Varela Area G

6A Marching Band @

PSJA HS

Oct. 28/Alt 10/31

N/A

Oct. 28

PSJA HS

Taylor Solo/Ens @

Laredo United H

S: All Events Feb. 2-3

Jan. 3 Jan. 12

United H

S Vera/M

allon Solo/Ens @

Victoria East HS: All Events

Feb. 3 Jan. 4

Jan. 12 Victoria East H

S Edge

Solo/Ens @ TAM

UK: Vocal & Piano Events

Feb. 3 Jan. 4

Jan. 12 TAM

U-Kingsville

William

s Solo/Ens @

Robstow

n (LIMITED

ENTR

IES) Feb. 8

Jan. 9 Jan. 19

Robstow

n C

abrera Solo/Ens @

TAMU

K: Band/Orch/G

uitar/Twirling Events

Feb. 9-10 Jan. 10

Jan. 19 TAM

U-Kingsville

Jones Band H

S/MS (2A/3A/4A) @

Goliad H

S (TENTA

TIVE) M

ar. 6 Feb. 2

Feb. 9 G

oliad HS

How

ard Band M

S @ Flour Bluff H

S M

ar. 6-7 Feb. 2

Feb. 9 Flour Bluff H

S Lara

Band MS @

Victoria West H

S M

ar. 7 Feb. 5

Feb. 16 Victoria W

est HS

Laskowski

Choir M

S @ D

el Mar C

ollege M

ar. 28 Feb. 26

Mar. 9

Del M

ar College

Graf

Band HS & M

S (2A/3A/4A) @ San D

iego HS

Apr. 4-5 M

ar. 5 M

ar. 23 San D

iego HS

Perez Band M

S (All) & HS Sub N

-V @ Laredo SAC

Apr. 4-5

Mar. 5

Mar. 23

Laredo SAC

Vera Band H

S Var & N-V @

Laredo SAC

Apr. 6 M

ar. 5 M

ar. 23 Laredo SAC

Vera

Orchestra All H

S & MS @

Del M

ar College & Laredo SAC

Apr. 17

Mar. 16

Mar. 29

DM

C/U

ISD SAC

G

arcia/Vera Band C

& SR East Zone 5A @

Flour Bluff HS

Apr. 17-18 M

ar. 16 M

ar. 29 Flour Bluff H

S Lara

Choir H

S Treble & Tenor-Bass @ TAM

U-C

C

Apr. 18 M

ar. 19 M

ar. 29 TAM

U-C

C

Fernandez C

hoir HS M

ixed @ TAM

U-C

C

Apr. 19 M

ar. 19 M

ar. 29 TAM

U-C

C

Fernandez Band H

S & MS (2A/3A/4A) @

Sinton HS

Apr. 18-19 M

ar. 19 M

ar. 29 Sinton H

S Flores

Enter at ww

w.texasm

usicforms.com

All electronic entries due by entry deadline

All entry fees postm

arked by Friday of the week

following the online entry deadline

Make C

hecks payable to: U

IL MU

SIC R

EGIO

N XIV

Bill Cason, Executive Secretary

P.O. Box 23031

Corpus C

hristi, TX 78403 Phone: 361-946-6432 E-M

ail: UILM

usicRegion14@

gmail.com

OR

GA

NIZA

TION

AL EVEN

TS TO

TAL FEE

All Marching Bands

$345.00 All C

hoirs $355.00

All Orchestras

$355.00 5A/6A Varsity Bands

$355.00 All O

ther Concert Bands

$335.00 Solo/Ensem

bleTwirling Entry Fees:

$7.00 per Solo, $7.00 per Ensemble M

ember

Additional Solos &

Ensemble Entries:

$20.00 per Solo or Ensemble M

ember

Marching C

ontest Gate A

dmission:

$5.00 per person Approved 6/13/17

Pre-school age children: N

o charge U

pdated 7/30/17