attachments to item 15 - our...
TRANSCRIPT
ATTACHMENTS TO ITEM 15.3
Delegations – Annual Review
Attachment 1: List of proposed amendments Attachment 2: Delegations Register – Sections 1 & 4
Delegations review – 2015/16 General changes Consistent changes throughout document to reflect organisational realignment Original Replaced by
Director Engineering & Operations Executive Manager Engineering & Development Services
Director Planning & Development Services
Executive Manager Engineering & Development Services
Director Corporate Services Executive Manager Corporate Services
Director Community Services Executive Manager Community Services Specific Changes 1. Delegations to the CEO 100 Approval of Signage requiring a Licence under the Shire of Capel Local Laws
Relating to Signs, Hoardings and Bill Posting – on delegate position change 101 Bus Shelters – Location and Installation – on delegate position change 102 Contract Variations – Amended to improve clarity, limit given on amount that
may be varied. 103 Creditors, Payment of – on delegate position change 104 Crossovers - on delegate position change, add Manager Engineering Services
as on delegate. 105 Enforcement and Legal proceedings - Reaffirm 106 Events on Roads - Add Manager Engineering Services as on delegate. 107 Fencing Repairs – Stock on Roads - Add the words “or road reserves” to the
end of the sentence “The delegation may only be exercised where stock have actually strayed on roads.”
108 Impounding Goods – Authorised Employee – Reaffirm 109 Insurance Claims – Re-affirm 110 Rate Book – Re-affirm 111 Road Closures - Add Manager Engineering Services as on delegate. 112 Sale of Impounded/Seized/Confiscated Vehicles, Animals or Goods – Re-affirm 113 Seed Collection - Add Manager Engineering Services as on delegate. 114 Surplus Equipment, Materials, Tools, etc - Add Waste Transfer Station as a
source of items that may be sold. Add Waste Transfer Station attendants as Authorised Officers for the sale of items.
115 Swimming Pool Inspections – Re-affirm 116 Temporary Road Closures - Add Manager Engineering Services as on delegate. 117 Tenders – Replace ‘annual budget’ with ‘approved expenditure budget’,
increase value to $500,000. 118 Timber Disposal - Add Manager Engineering Services as on delegate. 119 Local Laws Relating to the Capel and Boyanup Public Cemeteries – Re-affirm
ATTACHMENT 1 TO ITEM 15.3
120 Activities on Thoroughfares and Trading in Thoroughfares and Public Places Local Law - Add Executive Manager Engineering & Development Services and Manager Engineering Services as on delegates.
121 Local Laws Relating to Property – Re-affirm 122 Parking and Parking Facilities Local Law - Re-affirm 123 Extractive Industries Local Law - on delegate position change 124 Applications for Mining Tenements and Exploration Licences on delegate
position change 125 Naming of Roads and Parks - on delegate position change 126 Withdrawal of Infringement Notice – various sections
1. Delete - no longer required as the CEO has been delegated all powers and duties under the Dog Act 1976 s10AA at Delegation 137.
2. Litter Act – unchanged 3. Control of Vehicles - unchanged 4. Bush Fires Act. The CEO is delegated powers under s48(1) under the
Bush Fires Act. Delete sub-delegation as section 48(3) specifically prohibits sub-delegation.
5. Cannot use the Local Government Act to sub-delegate under other Acts. Therefore the only appropriate sub-delegation here is for infringements being withdrawn under Local Laws (Sub-delegation 64), which is the subject of the new delegation 141. Remove any further on delegation.
127 Waive or Grant Concessions - Concession provision increased from $500 to $600
128 Notice Requiring Action by Owner of Land – Re-affirm 129 Local Laws relating to the Keeping and Welfare of Cats 2004 - Reaffirm 130 Appointment of Authorised Officers – Town Planning Scheme No 7 – Re-affirm 131 Bush Fires Act Functions – Re-affirm 132 Approval for Transport of Over-width Grape Harvesters between Sunset and
Sunrise - on delegate position change 133 Health Authorised Officers - Re-word to improve clarity.
“Pursuant to s117(4) of the Food Act 2008 the Chief Executive Officer is delegated authority to appoint persons as Authorised Officers under s122 of the Act”.
134 Building Act – Powers and Duties - Insert reference to which section of Act refers. Add limited on-delegation to Building Srvices Officer.
135 Cat Act – Re-affirm 136 Local Government (Uniform Local Provisions) Regulations 1996 - Add Manager
Engineering Services as on delegate. 137 Dog Act – Functions & Duties - Add sub-delegation to Executive Manager
Community Services with power to withdraw infringements. 138 Environmental Protection Act – Construction sites – noise management plans -
Delegation is from CEO of Department of Environmental Regulation. Reworded to reflect wording in original gazettal.
139 Environmental Protection Act – Construction sites – noise management – general - Delegation is from CEO of Department of Environmental Regulation. Reworded to reflect wording in original gazettal.
140 Environmental Protection Act – Noise Control – serve notices – New - Delegation is from CEO of Department of Environmental Regulation. Text reflects wording in original gazettal.
ATTACHMENT 1 TO ITEM 15.3
141 Local Government Act & Local Laws – Withdraw Infringements – New - Separated from Delegation 126 so that withdrawal of infringements issued under Local Government Act is a separate delegation to withdrawal of infringements issued under other acts.
3. Delegations to Committees 400 Power & Duties of Audit Committee – Expanded to reflect new Terms of
Reference
ATTACHMENT 1 TO ITEM 15.3
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Delegations Register
August 2015
ATTACHMENT 2 TO ITEM 15.3
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ATTACHMENT 2 TO ITEM 15.3
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Table of Contents Section 1 – Register of Delegations - Chief Executive Officer
100 Approval of Signage requiring a Licence under the Shire of Capel Local Laws Relating to Signs, Hoardings and Bill Posting
101 Bus Shelters – Location and Installation 102 Contract Variations 103 Creditors, Payment of 104 Crossovers 105 Enforcement and Legal Proceedings 106 Events on Roads 107 Fencing Repairs – Stock on Roads 108 Impounding Goods – Authorised Employee 109 Insurance Claims 110 Rate Book 111 Road Closures 112 Sale of Impounded/Seized/Confiscated Vehicles, Animals or Goods 113 Seed Collection 114 Surplus Equipment, Materials, Tools, etc 115 Local Government (Miscellaneous Provisions) Act 1960 - Swimming Pool Inspections 116 Temporary Road Closures 117 Tenders 118 Timber Disposal 119 Local Laws Relating to the Capel and Boyanup Public Cemeteries 120 Activities on Thoroughfares and Trading in Thoroughfares and Public Places Local
Law 121 Local Laws Relating to Property 122 Parking and Parking Facilities Local Law 123 Extractive Industries Local Law 124 Applications for Mining Tenements and Exploration Licences 125 Naming of Roads and Parks 126 Litter Act 1979, Bush Fires Act 1954 & Control of Vehicles (Off-road Areas) Act 1978
- Withdrawal of Infringement Notices 127 Waive or Grant Concessions 128 Notice Requiring Action by Owner of Land 129 Local Laws relating to the Keeping and Welfare of Cats 2004 130 Town Planning Scheme No 7 - Appointment of Authorised Officers 131 Bush Fires Act 1954 - Functions 132 Approval for Transport of Over-width Grape Harvesters between Sunset and Sunrise 133 Food Act - Health Authorised Officers 134 Building Act – Powers and Duties 135 Cat Act 2011 – Functions and Duties 136 Local Government (Uniform Local Provisions) Regulations 1996 137 Dog Act 1976 – Powers and Duties 138 Environmental Protection Act 1986 – EV 405 - Construction noise sites – noise
management plans 139 Environmental Protection Act 1986 – EV 402 - Noise Management Plans - General 140 Environmental Protection Act 1986 – Noise Control – Serve Notices 141 Local Government Act & Local Laws – Withdraw infringements
Section 4 – Register of Delegations - Council to Committee
400 Powers and Duties of Audit Committee
ATTACHMENT 2 TO ITEM 15.3
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Preface The Meaning of Delegation Macquarie defines the word ‘delegate’ as to meaning, ‘to commit powers or functions to others.’ Before a person can commit a power or duty to another, the person proposing the delegation:
must possess that power or duty; and must posses the power to delegate that specific power or duty.
Council cannot delegate any of the powers or duties under the Local Government Act 1995 to:
an individual council member; any officer other than the Chief Executive Officer; committees mentioned under S.5.17(2); or any other person.
Notwithstanding the above, this Register also contains a number of other delegations that derive from other Acts or Council’s Town Planning Schemes. Preparation of the Register This revised Register has been prepared following an extensive review of delegations made in previous years and also includes some new additions. A new section listing ‘Authorised Officers’ has been added, and ‘delegations’ that were in fact ‘authorisations’ have been move to the new section. All Delegations have been revised so that they refer to officer position titles rather individual names (OC0304, 19.03.14). This will reduce the administrative burden of maintaining the Register when there are changes in staff. Authorisations are to individual officers rather than position titles. Amendments to Delegations The register will be subject to ongoing review with amendments and additions to keep in vogue with current requirements. This includes the review of delegations by the delegator at least every financial year (s5.46(2)). When these changes occur, Councillors and Staff will be provided with amended copies of relevant delegations and requested to keep their register updated. Note: Section 6 (Chief Executive Officer’s Exercise of Delegations Record) will not be replicated in any of the issued copies of the Register. P F Sheedy Chief Executive Officer
ATTACHMENT 2 TO ITEM 15.3
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Local Government Act 1995 – Delegation Provisions Delegation to Committees 5.16 (1) Absolute majority required to delegate. Cannot delegate power of delegation. (2) To be in writing and may be general or conditional. (3) Can be for a period of time or indefinite. (4) Doesn’t prevent Council acting through another. 5.17 Limits of delegations to committees. 5.18 Register of Delegations to be kept and reviewed annually. Delegation to CEO 5.42 (1) Absolute majority required to delegate. (2) To be in writing and may be general or conditional. 5.43 Limits on delegations to CEO 5.44 CEO may delegate to others, but not the power of delegation. 5.45 (1) (a) Can be for a period of time or indefinite. (b) Absolute majority required to amend or revoke. (2) Doesn’t prevent Council or CEO acting through another. 5.46 (1) & (2) Register of Delegations to be kept and reviewed at least every financial
year. (3) A person to whom a power or duty is delegated under this Act is to keep records
in accordance with regulations in relation to the exercise of the power or the discharge of the duty.
Records to be kept by Delegates Admin Reg 19 “Where a power or duty has been delegated under the Act to the CEO or to any other local government employee, the person to whom the power or duty has been delegated is to keep a written record of – (a) how the person exercised the power or discharged the duty; (b) when the person exercised the power or discharged the duty; and (c) the persons or classes of persons, other than council or committee members or
employees of the local government, directly affected by the exercise of the power or the discharge of the duty.”
ATTACHMENT 2 TO ITEM 15.3
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Update information The compilation of this register is a result of the major review of policies and delegations undertaken in January 1999. The approach taken with the register because of the major review, is that all delegations will now be deemed to be of 1999 origin. Each delegation, subsequent new delegations and reviews will have a legend as to when it was adopted and/or reviewed, re-affirmed or amended. This page will also list the dates and minute numbers of any variations to the Delegation Register. Council Minute Date Council Minute Date SC0139 27.01.99 OC0431 28.04.04
OC0146 27.01.99 OC0521 26.05.04
OC0649 30.06.99 OC0716 14.07.04
OC0830 25.08.99 OC1014 27.10.04
OC1217 15.12.99 OC0303 09.03.05
OC0317 08.03.00 OC0916 14.09.05
OC0318 08.03.00 OC0926 28.09.05
OC0319 08.03.00 OC0218 22.02.06
OC0307 08.03.00 OC0603 13.06.07
OC0928 13.09.00 OC0930 26.09.07
OC1250 13.12.00 OC1011 10.10.07
OC1238 13.12.00 OC0206 27.02.08
OC1234 13.12.00 OC0613 25.06.08
OC1231 13.12.00 OC1208 10.12.08
OC1237 13.12.00 OC0405 08.04.09 OC1243 13.12.00 OC0303 10.03.10 OC0260 28.02.01 OC0423 28.04.10 OC0262 28.02.01 OC0411 13.04.11 OC0644 27.06.01 OC0412 18.04.12 OC0706 11.07.01 OC0206 20.02.13 OC1107 08.11.00 OC0604 26.06.13 * OC0132 16.01.02 *Delegations renumbered OC1029 24.10.01 OC0912 18.09.13 OC0520 22.05.02 OC0304 19.03.14
OC0934 25.09.02 OC0132 29.01.03 OC0607 11.06.03 OC0637 25.06.03 OC0641 25.06.03 OC1211 10.12.03 OC0208 11.02.04
ATTACHMENT 2 TO ITEM 15.3
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Section 1 Register of Delegations - Chief Executive Officer 100 Approval of Signage requiring a Licence under the Shire of Capel Local Laws Relating
to Signs, Hoardings and Bill Posting 101 Bus Shelters – Location and Installation 102 Contract Variations 103 Creditors, Payment of 104 Crossovers 105 Enforcement and Legal proceedings 106 Events on Roads 107 Fencing Repairs – Stock on Roads 108 Impounding Goods – Authorised Employee 109 Insurance Claims 110 Rate Book 111 Road Closures 112 Sale of Impounded/Seized/Confiscated Vehicles, Animals or Goods 113 Seed Collection 114 Surplus Equipment, Materials, Tools, etc 115 Local Government (Miscellaneous Provisions) Act 1960 - Swimming Pool Inspections 116 Temporary Road Closures 117 Tenders 118 Timber Disposal 119 Local Laws Relating to the Capel and Boyanup Public Cemeteries 120 Activities on Thoroughfares and Trading in Thoroughfares and Public Places Local Law 121 Local Laws Relating to Property 122 Parking and Parking Facilities Local Law 123 Extractive Industries Local Law 124 Applications for Mining Tenements and Exploration Licences 125 Naming of Roads and Parks 126 Litter Act 1979, Bush Fires Act 1954 & Control of Vehicles (Off-road Areas) Act 1978
Withdrawal of Infringement Notice 127 Waive or Grant Concessions 128 Notice Requiring Action by Owner of Land 129 Local Laws relating to the Keeping and Welfare of Cats 2004 130 Appointment of Authorised Officers – Town Planning Scheme No 7 131 Bush Fires Act 1954 - Functions 132 Approval for Transport of Over-width Grape Harvesters between Sunset and Sunrise 133 Health Authorised Officers 134 Building Act – Powers and Duties 135 Cat Act 2011 – Functions and Duties 136 Local Government (Uniform Local Provisions) Regulations 1996 137 Dog Act 1976 – Functions and Duties 138 Environmental Protection Act 1986 – EV 405 - Construction sites – noise
management plans 139 Environmental Protection Act 1986 – EV 402 - Noise management - general 140 Environmental Protection Act – Noise Control – Serve Notices 141 Local Government Act & Local Laws – Withdraw infringements
ATTACHMENT 2 TO ITEM 15.3
Shire of Capel - Delegations to CEO
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Summary
Delegation Number 100
Subject Approval of Signs requiring a Licence under the Shire of Capel Signs Local Law 2001
Relevant Legislation Local Government Act 1995 (s5.42)
Delegate Chief Executive Officer Details The Shire of Capel Signs Local Law 2001 was gazetted on 23 May 1991. The Local Law regulates the erection of signs and stipulates requirements as to location, maximum and minimum dimensions etc, and when a licence is required to be issued by Council. Clause (5)(1) relating to Signs Local Law 2001 stipulates that: “A person shall not erect, maintain or display or permit to be erected, maintained or displayed any sign on or above any land, building, road reserve or Crown reserve, except pursuant to a licence issued under this local law and in accordance with any conditions imposed on the licence”. In order to provide a more efficient and speedy service to applicants, Council has decided to delegate the authority to approve and issue sign licences, where all the requirements of the Local Law has been met, and to impose conditions upon an approval. The Local Government Act 1995, provides in Section 5.42 that Council may delegate to the Chief Executive Officer the exercise of any of its powers. The Chief Executive Officer may delegate to other employees. Delegated Application Type - All signs permitted under the Shire of Capel Signs Local Law 2001. Matters to be Considered - Town Planning Scheme Provisions. Delegated Authority The Chief Executive Officer is hereby given authority to approve with or without conditions all signs complying with the Shire of Capel Signs Local Law 2001 and subject to compliance with the Town Planning Scheme provisions.
ATTACHMENT 2 TO ITEM 15.3
Shire of Capel - Delegations to CEO
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Conditions Exclusions to Delegated Authority 1 Applications that do not comply with the requirements of the Local Law or raise concerns
that must be referred to Council for consideration. 2 Signs on roads subject to control by Main Roads WA that are referred to Council for
comment. Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995 has delegated this power/duty to the Director Planning & Development Services Executive Manager Engineering & Development Services and Manager Building Services (Delegation 37). Bibliography Delegation to CEO CEO to Employee – Delegation 37 Action Minute Date Action Date Adopted SC0139 27.01.99 Delegated 03.01.02 Reaffirmed OC0604 26.06.13 Reaffirmed 05.05.10 Reaffirmed OC0304 19.03.14 Amended 20.03.14 Amended Amended
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
Shire of Capel - Delegations to CEO
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Summary
Delegation Number 101
Subject Bus Shelters – Location and Installation
Relevant Legislation Local Government Act 1995 (s5.42)
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to approve location and installation of bus shelters in accordance with annual budget allocations and traffic management considerations. Conditions Nil Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Director Engineering & Operations Executive Manager Engineering & Development Services (Delegation 9). Bibliography Delegation to CEO CEO to Employee – Delegation 9 Action Minute Date Delegation Date Adopted SC0139 27.01.99 Delegated 13.05.99 Reaffirmed OC0604 26.06.13 Reaffirmed 05.05.10 Reaffirmed OC0304 19.03.14 Amended 20.03.14 Amended Amended
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
Shire of Capel - Delegations to CEO
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Summary
Delegation Number 102
Subject Contract Variations
Relevant Legislation Local Government Act 1995 (s5.42)
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to approve minor variations to contracts entered into by Council, subject to the funds required to meet the cost of the variations being contained within the amount set aside in the budget adopted by the Council. the power to approve a minor price variation for a contract subject to sufficient funds being available within the approved expenditure budget and that the price variation is necessary. Conditions Nil A ‘minor price variation’ is considered to be an amount less than or equal to $50,000. Further delegation Nil Bibliography Delegation to CEO CEO to Employee Action Minute Date Delegation Date Adopted SC0139 27.01.99 Reaffirmed OC0604 26.06.13 Reaffirmed OC0304 19.03.14 Amended
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
Shire of Capel - Delegations to CEO
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Summary
Delegation Number 103
Subject Creditors, Payment of
Relevant Legislation Local Government Act 1995 (s5.42) Financial Management Regulations 12 & 13
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to approve payments for expenditure included in the Municipal Fund budget or the Trust Fund. Each payment from the Municipal Fund or the Trust Fund is to be noted on a list compiled for each month showing - a) The payee’s name b) The amount of the payment c) The date of the payment d) Sufficient information to identify the transaction. Conditions The list referred to above is to be presented to the Council at the next ordinary meeting of the Council following the preparation of the list and is to be recorded in the minutes of the meeting at which it is presented. Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Director Corporate Services, Executive Manager Corporate Services, Manager Finance and Customer Service Coordinator (Delegation 29). Bibliography Delegation to CEO CEO to Employee – Delegation 29 Action Minute Date Delegation Date Adopted SC0139 27.01.99 12 03.10.97 Reaffirmed OC0604 26.06.13 29 26.04.00 Reaffirmed OC0304 19.03.14 30 25.06.01 Amended Reaffirmed 25.06.07 70 17.11.09 Reaffirmed 05.05.10 29 - Amended 20.03.04 29 - Amended
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
Shire of Capel - Delegations to CEO
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Summary
Delegation Number 104
Subject Crossovers
Relevant Legislation Local Government Act 1995 (s5.42)
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to determine all matters arising from the Policy on Crossovers (Policy 7.2) Conditions Nil Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Director Engineering & Operations Executive Manager Engineering & Development Services and Manager Engineering Services (Delegation 18). Bibliography Delegation to CEO CEO to Employee – Delegation 18 Action Minute Date Delegation Date Adopted SC0139 27.01.99 Delegated 22.03.00 Reaffirmed OC0604 26.06.13 Reaffirmed 05.05.10 Reaffirmed OC0304 19.03.14 Amended 20.03.14 Amended Amended
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
Shire of Capel - Delegations to CEO
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Summary
Delegation Number 105
Subject Enforcement and Legal Proceedings
Relevant Legislation Local Government Act 1995 (s5.42 & 9.10)
Delegate Chief Executive Officer Delegation Within budgetary constraints, the Chief Executive Officer is delegated authority to appoint persons to initiate prosecutions on behalf of Council under the Local Government Act 1995 and Council’s Local Laws. Further, the Chief Executive Officer is delegated authority to appoint persons or classes of persons to be authorised for the purposes of performing particular functions as specified by the Chief Executive Officer. The appointments being those referred to in Section 9.10 of the Local Government Act 1995. Conditions Nil Further delegation Nil Bibliography Delegation to CEO CEO to Employee Action Minute Date Delegation Date Adopted SC0139 27.01.99 Reaffirmed OC0604 26.06.13 Reaffirmed OC0304 9.03.14 Reaffirmed
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
Shire of Capel - Delegations to CEO
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Summary
Delegation Number 106
Subject Events on Roads / Temporary Suspension of Regulations
Relevant Legislation Local Government Act 1995 (s3.50 & 5.42)
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to determine applications for: 1 The temporary closure of roads for the purpose of conducting events in accordance with the
Road Traffic (Events on Roads) Regulations 1991; 2 The temporary suspension of regulations for the purpose of conducting events in
accordance with Section 83 of the Road Traffic Act; and 3 The Chief Executive Officer shall have regard to Section 3.50 of the Local Government Act
1995. Conditions Nil Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Director Engineering & Operations Executive Manager Engineering & Development Services and Manager Engineering Services (Delegation 20). Bibliography Delegation to CEO CEO to Employee – Delegation 20 Action Minute Date Delegation Date Adopted SC0139 27.01.99 Delegation 22.03.00 Amended OC0318 08.03.00 Reaffirmed 05.05.10 Reaffirmed OC0604 26.06.13 Amended 20.03.14 Reaffirmed OC0304 19.03.14 Amended Amended
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
Shire of Capel - Delegations to CEO
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Summary
Delegation Number 107
Subject Fencing Repairs – Stock on Roads
Relevant Legislation Local Government Act 1995 (s5.42 & 3.25 (1(a))
Delegate Chief Executive Officer and others Delegation 1 The Chief Executive Officer is delegated authority to exercise the powers conferred by
Section 3.25(1)(a) of the Local Government Act, 1995 insofar as they apply to Schedule 3.1, Division 1, Clause 4, and to the Uniform Local Provisions Regulations, r8.1.
Conditions Conditions of the Delegation:
(a) The delegation may only be exercised where stock have actually strayed on roads or road reserves;
(b) The delegation be reviewed in 12 months’ time; and (c) The delegation shall be that all such use of the delegation be reported in the monthly
Information Brochure. Further delegation Nil Authorised Officers A1 Bibliography Delegation to CEO Council to Employee - Authorisation 1 Action Minute Date Authorisation Date Adopted OC0830 25.08.99 A1 20.03.14 Amended OC0604 26.06.13 A1 - Amended Amended OC0304 19.03.14 Amended
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
Shire of Capel - Delegations to CEO
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Summary
Delegation Number 108
Subject Impounding Goods – Authorised Employee
Relevant Legislation Local Government Act 1995 (s3.39 (1) & 5.42)
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to authorise any employee to remove and impound any goods that are involved in a contravention that can lead to impounding. The authorisations referred to in this delegation are those required under Section 3.39(1) of the Local Government Act. Conditions Nil Further delegation Nil Bibliography Delegation to CEO CEO to Employee Action Minute Date Delegation Date Adopted SC0139 27.01.99 Reaffirmed OC0604 26.06.13 Reaffirmed OC0304 19.03.14 Reaffirmed
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
Shire of Capel - Delegations to CEO
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Summary
Delegation Number 109
Subject Insurance Claims
Relevant Legislation Local Government Act (s5.42)
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to consider claims against Council for damages that do not exceed the insurance policy excess levels, and to accept or deny liability on behalf of Council. Conditions In cases where liability is accepted, payment may only be made up to the value of Council’s relevant insurance excess amount and then only upon receipt of an appropriate release form approved by Council’s insurers. Further delegation Nil. Bibliography Delegation to CEO CEO to Employee Action Minute Date Delegation Date Adopted SC0139 27.01.99 Reaffirmed OC0604 26.06.13 Reaffirmed OC0304 19.03.14 Reaffirmed
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
Shire of Capel - Delegations to CEO
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Summary
Delegation Number 110
Subject Rate Book
Relevant Legislation Local Government Act (s5.42)
Delegate Chief Executive Officer Delegation The Chief Executive Officer is hereby delegated the performance of the following functions of the Council. 1. The exercise of discretion in regard to granting of any extension of time for service of
objections to the Rate Book 6.76(4) of the Local Government Act 1995. 2. The recovery of rates by complaint or action pursuant to the provisions of 6.56(1) of the
Local Government Act 1995. 3. Entering into an agreement in accordance with 6.49 of the Local Government Act 1995. 4. Requiring a lessee to pay rent to the Council in satisfaction of rates or service charges due
and payable in accordance with 6.60(2) of the Local Government Act 1995. Conditions Nil Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Customer Services Coordinator (Delegation 34). Bibliography Delegation to CEO CEO to Employee – Delegation 34 Action Minute Date Delegation Date Adopted SC0139 27.01.99 Delegated 01.11.01 Amended OC0405 08.04.09 Reaffirmed 05.05.10 Reaffirmed OC0604 26.06.13 Amended 20.03.14 Reaffirmed OC0304 19.03.14 Reaffirmed Reaffirmed
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
Shire of Capel - Delegations to CEO
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Summary
Delegation Number 111
Subject Road Closures - Permanent
Relevant Legislation Local Government Act 1995 (s5.42)
Delegate Chief Executive Officer Delegation Where an application is received for the closure of any road in the district, the Chief Executive Officer is delegated authority to initiate the process by seeking comment from affected landowners, service authorities, etc and advertising the proposal for public comment. All notices and advertisements are to clearly demonstrate Council is not committed to the closure proposal, but is simply wanting comment to assist in determining whether to proceed further with the closure, or not. When all responses are received and the advertising period has expired, the Chief Executive Officer is to submit details to Council for formal consideration. Conditions Nil Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Director Engineering & Operations Executive Manager Engineering & Development Services and Manager Engineering Services (Delegation 21). Bibliography Delegation to CEO CEO to Employee – Delegation 21 Action Minute Date Delegation Date Adopted SC0139 27.01.99 Delegated 22.03.00 Reaffirmed OC0604 26.06.13 Reaffirmed 05.05.10 Reaffirmed OC0304 19.03.14 Amended 20.03.14 Amended Amended
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
Shire of Capel - Delegations to CEO
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Summary
Delegation Number 112
Subject Sale of Impounded / Seized / Confiscated Vehicles, Animals or Goods
Relevant Legislation Local Government Act 1995 (s3.47, 3.58 & 5.42)
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to dispose of any vehicles, animals or goods that have been impounded/seized/confiscated under the provisions of Section 3.47 and 3.58 of the Local Government Act 1995. Conditions Nil Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Ranger Services Coordinator and Community Rangers (Delegation 43). Bibliography Delegation to CEO CEO to Employee – Delegation 43 Action Minute Date Delegation Date Adopted SC0139 27.01.99 Delegation 46 24.12.04 Reaffirmed OC0604 26.06.13 Delegation 43 09.07.04 Amended OC0304 19.03.14 Reaffirmed 05.05.10 Reaffirmed Amended 20.03.14 Reaffirmed
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
Shire of Capel - Delegations to CEO
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Summary
Delegation Number 113
Subject Seed Collection
Relevant Legislation Local Government Act 1995 (s5.42)
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to authorise removal of vegetative material from the Council reserves for re-use purposes. Conditions Nil Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Director Engineering & Operations Executive Manager Engineering & Development Services and Manager Engineering Services (Delegation 22). Bibliography Delegation to CEO CEO to Employee – Delegation 22 Action Minute Date Delegation Date Adopted SC0139 27.01.99 Delegated 22.03.00 Reaffirmed OC0604 26.06.13 Reaffirmed 05.05.10 Reaffirmed OC0304 19.03.14 Amended 20.03.14 Amended Amended
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
Shire of Capel - Delegations to CEO
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Summary
Delegation Number 114
Subject Surplus Equipment, Materials, Tools etc
Relevant Legislation Local Government Act 1995 (s5.42) Local Government (Functions & General) Regulation 30
(3)
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to sell, by calling for expressions of interest, holding of a surplus goods sale at Council's Depot, Waste Transfer Station or any other fair means, items of surplus equipment, materials, tools, etc which are no longer required, or are outmoded, or are no longer serviceable. Conditions This delegation applies only to items with an estimated market value less than $20,000. Further delegation Nil. Authorised Officers A16 Bibliography Delegation to CEO CEO to Employee – Authorisation A16 Action Minute Date Authorisation Date Adopted SC0139 27.01.99 A16 Amended OC0206 27.02.08 Reaffirmed OC0604 26.06.13 Reaffirmed OC0304 19.03.14 Amended
Action – For example – Reaffirm, Amend, Revoke, Review
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Summary
Delegation Number 115
Subject Swimming Pool Inspections
Relevant Legislation Local Government (Miscellaneous Provisions) Act 1960
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to exercise the powers conferred by s245A r53(1) of the Building Regulations 2012 concerning the inspection of private swimming pool enclosures. Conditions The above authorisations under s245A of the Local Government (Miscellaneous Provisions) Act 1960 expire 5 years from the date s153 of the Building Act came into operation (02/04/12). Time Period Valid until 01.04.17 Further delegation Nil Authorisation A2 Bibliography Delegation to CEO CEO to Employee – Authorisation A2 Action Minute Date Delegation Date Adopted OC0733 28.07.99 24 22.03.00 Amended OC0604 26.06.13 36 03.01.02 Amended OC0304 19.03.14 45 27.10.04 Reaffirmed 53 04.07.05 58 27.09.07 65 07.10.08 67 10.09.09 76 30.03.12 77 30.03.12 78 30.03.12s 79 30.03.12 80 30.03.12 Authorisation A2 20.03.14 A2 Amended
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
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Summary
Delegation Number 116
Subject Temporary Road Closures
Relevant Legislation Local Government Act (s3.50 & 5.42)
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to temporarily close thoroughfares for a period not exceeding four weeks. Conditions Nil Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Director Engineering & Operations Executive Manager Engineering & Development Services and Manager Engineering Services (Delegation 25). Bibliography Delegation to CEO CEO to Employee – Delegation 25 Action Minute Date Delegation Date Adopted SC0139 27.01.99 Delegated 22.03.00 Reaffirmed OC0604 26.06.13 Reaffirmed 05.05.10 Reaffirmed OC0304 19.03.14 Amended 20.03.14 Amended Amended
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
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Summary
Delegation Number 117
Subject Tenders
Relevant Legislation Local Government Act (s3.57 & 5.42) Local Government (Functions & General) Regulations 1996
18(4)
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to: 1 Determine in writing the criteria for deciding which tender should be accepted, before
tenders are publicly invited. 2 Advertise the inviting of tenders to supply goods or services, where the provision of such
goods or services is provided for in the Council’s annual budget (3.57). 3 To accept a tender when the consideration involved does not exceed $200,000 $500,000
provided that appropriate provision has been made in the Council’s annual approved expenditure budget (s43b).(remove – unable to source).
4 Assess all tenders, not rejected, by means of a written evaluation of the extent to which each tender satisfies the criteria for deciding which tender to accept, or recommend to Council for accepting, and to decide which of them it would be most advantageous to the local government to accept.
Conditions The delegation shall be that all such use of the delegation be reported to Council in the monthly Information Brochure. Further delegation Nil Bibliography Delegation to CEO CEO to Employee Action Minute Date Delegation Date Adopted SC0139 27.01.99 Amended OC0411 13.04.11 Reaffirmed OC0604 26.06.13 Reaffirmed OC0304 19.03.14
Action – For example – Reaffirm, Amend, Revoke, Review
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Summary
Delegation Number 118
Subject Timber Disposal
Relevant Legislation Local Government Act 1995 (s5.42)
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to dispose of timber from reserves in accordance with Section 139 of the Conservation and Land Management Act 1984. The timber referred to in this delegation is timber felled through the course of bona fide road works, storm damage or maintenance works. The Chief Executive Officer shall exercise this delegation in the following manner: 1. For quantities of timber under 30m3, the sale/disposal of the timber shall be at the
discretion of the Chief Executive Officer without public advertising. 2. For quantities of timber over 30m3, details of the type, quantities, locations and conditions
shall be publicly advertised and the selection of the most advantageous quote shall be at the discretion of the Chief Executive Officer.
Conditions Nil Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Director Engineering & Operations Executive Manager Engineering & Development Services and Manager Engineering Services (Delegation 26). Bibliography Delegation to CEO CEO to Employee – Delegation 26 Action Minute Date Delegation Date Adopted SC0139 27.01.99 Delegated 22.03.00 Reaffirmed OC0604 26.06.13 Reaffirmed 05.05.10 Reaffirmed OC0304 19.03.14 Amended 20.03.14 Amended Amended
Action – For example – Reaffirm, Amend, Revoke, Review
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Summary
Delegation Number 119
Subject Local Laws Relating to the Capel & Boyanup Public Cemeteries
Relevant Legislation Cemeteries Act 1986 s6 Local Law (as above) Clause 2.1
Delegate Chief Executive Officer Delegation Subject to any directions given by the Board (Shire of Capel), the Chief Executive Officer shall exercise all of the powers and functions of the Board in respect of the Cemeteries. Conditions Nil Further delegation Nil Authorisation A3 Bibliography Delegation to CEO CEO to Employee – Authorisation A3 Action Minute Date Delegation Date Adopted OC1238 13.12.00 Delegated 50 24.12.04 Reaffirmed OC0604 16.06.13 Delegated 57 30.11.06 Amended OC0304 19.03.14 Delegated 72 12.04.09 Reaffirmed Reaffirmed 05.05.10 Authorisation A3 20.03.14 Reaffirmed
Action – For example – Reaffirm, Amend, Revoke, Review
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Summary
Delegation Number 120
Subject Activities on Thoroughfares and Trading in Thoroughfares and Public Places Local Law
Relevant Legislation Local Government Act 1995 (s5.42 & 9.10)
Delegate Chief Executive Officer Delegation The administration of the Activities on Thoroughfares and Trading in Thoroughfares and Public Places Local Law, including the appointment of authorised persons (under section 9.10 of the Act) to perform any of the functions of the authorised person under this local law, be delegated to the CEO, subject to the following: a) the CEO may refer any matter, at his discretion, for decision of the Council; b) the Council is to be provided details of any prosecution under the local law; c) only the Council is to:-
(i) make a determination under Part 2; (ii) hear an objection under Part 7; and (iii) appoint authorised persons who are not employees under section 9.10 of the Act.
Conditions As above Further delegation Nil (not correct) The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Executive Manager Engineering & Development Services and Manager Engineering Services (Delegation 41). Authorisation A4 Bibliography Delegation to CEO CEO to Employee – Delegation 41 &
Authorisation A4 Action Minute Date Delegation Date Adopted OC2134 13.12.00 Delegated 39 09/12/02 (Ranger) Reaffirmed OC0604 26.06.13 Delegated 41 05.09.03 (Man Ops) Amended OC0304 19.03.14 Delegated 47 24.12.04 Amended Delegated 55 16.11.06 (DTS) Delegated 57 30.11.06 (Ranger) Delegated 66 19.12.08 (Ranger) Delegated 72 12.04.10 (Ranger) Delegated 73 12.04.10 (DTS) Reaffirmed 05.05.10 Delegated 83 10.09.13 (Ranger) Delegated 84 10.09.13 (Ranger) Authorisation A4 20.03.14 A4 Amended
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Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
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Summary
Delegation Number 121
Subject Local Laws Relating to Property
Relevant Legislation Local Government Act 1995 (s5.42 & 9.10)
Delegate Chief Executive Officer Delegation The administration of the Local Laws Relating to Property, including the appointment of authorised persons (under section 9.10 of the Act) to perform any of the functions of the authorised person under this local law, be delegated to the CEO, subject to the following: a) the CEO may refer any matter, at his discretion, for decision of the Council; b) the Council is to be provided details of any prosecution under the local law; c) only the Council is to:-
(i) make a determination under Part 2; (ii) adopt or vary a policy containing conditions subject to which an application for a permit
may be approved under clauses 3.3(1)(a); (iii) enter into an agreement with a permit holder in respect of ownership of materials in a
building (clause 3.7); (iv) cancel a permit under clause 3.12; (v) issue a permit under clause 3.13(1) (erect a building) or 3.13(n) (erect or any utility
service structure); (vi) hear an objection under Part 7; and (vii)appoint authorised persons who are not employees under section 9.10 of the Act.
Conditions As above. Further delegation Nil Authorisations A5 & A13 Bibliography Delegation to CEO CEO to Employee - Authorisation A5 & A13
Action Minute Date Delegation Date Adopted OC1231 13.12.00 Delegated 48 24.12.04 Reaffirmed OC0604 26.06.13 Delegated 57 30.11.06 Amended OC0304 19.03.14 Delegated 72 12.04.10 Reaffirmed Reaffirmed 05.05.10 Authorisation A5 20.03.14 Authorisation A13 20.03.14 A13 Amended
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
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Summary
Delegation Number 122
Subject Parking and Parking Facilities Local Law
Relevant Legislation Local Government Act 1995 (s5.42 & 9.10)
Delegate Chief Executive Officer Delegation The administration of the Parking and Parking Facilities Local Law, including the appointment of Authorised Persons (under section 9.10 of the Act) to perform any of the functions of the authorised person under this local law, be delegated to the CEO, subject to the following: a) the CEO may refer any matter, at his discretion, for decision of the Council; and b) the Council is to be provided details of any prosecution under the local law. Conditions Nil. Further delegation Nil Authorisation A6 Bibliography Delegation to CEO CEO to Employee – Authorisation A6 Action Minute Date Delegation Date Adopted OC1237 13.12.00 Renewed 08.03.04 Reaffirmed OC0604 26.06.13 Delegated 51 28.03.05 Amended OC0304 19.03.14 Delegated 57 30.11.06 Reaffirmed Delegated 72 12.04.10 Reaffirmed 05.05.10 Authorisation A6 20.03.14 A6 - Reaffirmed
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
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Summary
Delegation Number 123
Subject Extractive Industries Local Law
Relevant Legislation Local Government Act 1995 (s5.42 & 9.10)
Delegate Chief Executive Officer Delegation The administration of the Extractive Industries Local Law, including any enforcement action and collection of the annual licence fee be delegated to the CEO, but that the exercise of the following powers be reserved to the Council: a) issue or refusal of a licence under Clause 3.1(2) b) determination of a licence period under Clause 3.1(3)(a) c) cancellation of a licence under Clause 4.2(1) d) renewal or refusal to renew a licence under Clause 4.3(4) e) determination of any security under Clause 5.1(1). Conditions As above. Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Director Engineering & Operations Executive Manager Engineering & Development Services (Delegation 71). Bibliography Delegation to CEO CEO to Employee – Delegation 71 Action Minute Date Delegation Date Adopted OC1243 13.12.00 Renewed 08.03.04 Reaffirmed OC0604 26.06.13 Delegated 52 21.03.05 Amended OC0304 19.03.14 Delegated 56 16.11.06 Amended Delegated 71 16.02.10 Reaffirmed 05.05.10 Amended 71 20.03.14 Amended
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
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Summary
Delegation Number 124
Subject Applications for Mining Tenements and Exploration Licences
Relevant Legislation Local Government Act 1995 (s5.42 & 9.10)
Delegate Chief Executive Officer Delegation The determination of mining tenement and exploration licence applications be delegated to the Chief Executive Officer except in the case where there are concerns over: Access to properties Proposed haulage routes The standard of road reinstatements to be carried out on the completion of mining. Conditions As above Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Director Engineering & Operations Executive Manager Engineering & Development Services (Delegation 31). Bibliography Delegation to CEO CEO to Employee – Delegation 31 Action Minute Date Delegation Date Adopted OC0260 28.02.01 Delegated 12.03.01 Reaffirmed OC0604 26.06.13 Renewed 21.03.05 Amended OC0304 19.03.14 Reaffirmed 05.05.10 Amended Reaffirmed 20.13.14 Amended
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
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Summary
Delegation Number 125
Subject Naming of Roads and Parks
Relevant Legislation Local Government Act (s5.42)
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to undertake all road and park naming actions. Conditions The implementation of this delegation is to have regard to the following: 1 Council’s Policy guidelines (Policy 6.11). 2 Landgate Geographic Names Committee Principles, Policies and Procedures. 3 Actions to be undertaken with a view to reduced inconvenience and cost to landowners, the
Shire and Government agencies. 4 Where agreement cannot be reached with an affected landowner/s, the matter is to be
referred to Council. 5 Council is to be informed of approved names via the monthly Information Brochure process. Further delegation The Chief Executive Officer in exercising authority under Section 5.44 (1) of the Local Government Act 1995, has delegated this power/duty to the Director Planning and Development Services Executive Manager Engineering & Development Services (Delegation 38). Bibliography Delegation to CEO CEO to Employee – Delegation 38 Action Minute Date Delegation Date Adopted OC0520 22.05.02 Delegated 27.06.02 Amended OC0203 20.02.13 Reaffirmed 05.05.10 Reaffirmed OC0604 26.06.13 Amended 20.03.14 Amended OC0304 19.03.14 Amended Amended
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
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Summary
Delegation Number 126
Subject Withdrawal of Infringement Notice – Various Acts
Relevant Legislation Dog Act 1976 & Dog Regulations 2013 Litter Act 1979 Control of Vehicles (Off Road Areas) Act 1978 Bush Fires Act 1954 Local Government Act 1995
Delegate Chief Executive Officer Delegation 1 The CEO is delegated authority under Regulation 35 (4)(b) of the Dog Regulations 2013
to withdraw any infringement notice issued under the Dog Act 1976. Has been replaced by D137.
2 The CEO is delegated authority under Section 30(4)(a) of the Litter Act 1979, to withdraw any infringement notice in accordance with Section 30(4) of that Act.
3 The CEO is delegated authority under Section 37 (5) of the Control of Vehicles (Off-road Areas) Act 1978, to withdraw any infringement notice in accordance with Section 37 (5) of that Act.
4 The CEO is delegated authority under Section 59A (5) of the Bush Fires Act 1954, to withdraw any infringement notice in accordance with Section 59A (5) of that Act.
5 Replaced by new delegation D141 The CEO is delegated authority under Section 9.20 of the Local Government Act 1995 to withdraw any infringement notice issued under that Act in respect of the following Local Laws: (a) Extractive Industries Local Law (b) Parking Local Law (c) Property Local Law (d) Activities on Thoroughfares and Trading in Thoroughfares and Public Places Local
Law (e) Keeping and Welfare of Cats Local Law.
6 The CEO may refer any infringement notice withdrawal, at his discretion, for decision by the Council.
Conditions Note that is it not possible under the Cat Act 2011 to delegate withdrawal of infringements. No further delegation is possible under any of the Acts listed above. Further delegation The Chief Executive Officer in exercising authority under s5.44(1) of the Local Government Act 1995 has delegated this power/duty to the Director Corporate Services. Bibliography Delegation to CEO CEO to Employee – 64 – no longer
linked to D126 Action Minute Date Delegation Date Adopted OC0934 25.09.02 Amended OC0430 26.04.06 Reaffirmed OC0604 26.06.13 Amended OC0304 19.03.14 Amended Action – For example – Reaffirm, Amend, Revoke, Review
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Summary
Delegation Number 127
Subject Waive or Grant Concessions
Relevant Legislation Local Government Act (s5.42 & 6.12)
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to waive or grant concessions in relation to any amount of money less than or equal to $200 $600.00 excluding GST. The money which is to be waived or for which a concession is to be granted would generally be, but is not limited to, amounts that would be paid by community or not for profit organisations requesting the use of Shire owned or managed facilities. For example, fees for the hourly hire of community halls. Conditions Nil Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Director Executive Manager Corporate Services (Delegation 54). Bibliography Delegation to CEO CEO to Employee – Delegation 54 Action Minute Date Delegation Date Adopted OC0607 11.06.03 Delegated 23.03.06 Amended OC0411 13.04.11 Reaffirmed 05.05.10 Reaffirmed OC0604 26.06.13 Amended 20.03.14 Reaffirmed OC0304 19.03.14 Amended 15.08.14 Amended Amended
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
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Summary
Delegation Number 128
Subject Notice Requiring Action by Owner of Land
Relevant Legislation Local Government Act 1995 (s5.42, 3.25 (1)(a) & 3.26)
Delegate Chief Executive Officer Delegation 1 The Chief Executive Officer is delegated authority to exercise the powers conferred by
Sections 3.25(1)(a) and 3.26(2) of the Local Government Act 1995, insofar as they apply to Schedule 3.1, clauses 1, 3, 6, 8 and 9.
Conditions Conditions of the Delegation: (a) The delegation may only be exercised where it is considered that immediate action is
required and there is insufficient time due to risk of injury or damage for the matter to be considered by Council.
(b) The delegation shall be that all such use of the delegation be reported in the monthly
Information Brochure. Further delegation Nil Authorisation A7 Bibliography Delegation to CEO CEO to Employee – Authorisation A7 Action Minute Date Delegation Date Adopted OC0431 28.04.04 Authorisation A7 20.03.14 Amended OC0604 26.06.13 A7 - Amended Amended OC0304 19.03.14 Reaffirmed
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
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Summary
Delegation Number 129
Subject Local Laws Relating to the Keeping and Welfare of Cats 2004
Relevant Legislation Local Government Act 1995 (s5.42 & 9.10)
Delegate Chief Executive Officer Delegation The administration of the Local Laws Relating to the Keeping and Welfare of Cats 2004, including the appointment of authorised persons (under section 9.10 of the Act), to perform any of the functions of the authorised person under this local law, be delegated to the CEO subject to the following: a) the CEO may refer any matter, at his discretion, for decision of the Council; b) the Council is to be provided details of any prosecution under the local law; c) only the Council is to:-
(i) hear an objection under Part 15.1; and (ii) appoint authorised persons who are not employees under section 9.10 of the Act.
Conditions As above Further delegation Nil Authorisation A8 Bibliography Delegation to CEO CEO to Employee – Authorisation A8 Action Minute Date Delegation Date Adopted OC0521 26.05.04 Delegated 49 24.12.04 Reaffirmed OC0604 26.06.13 Delegated 57 30.11.06 Amended OC0304 19.03.14 Delegated 72 12.04.10 Reaffirmed Reaffirmed 05.05.10 Authorisation A8 20.03.14 A8 Reaffirmed
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
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Summary
Delegation Number 130
Subject Appointment of Authorised Officers, Town Planning Scheme No 7
Relevant Legislation Shire of Capel Town Planning Scheme No 7 (Clause 8.11.1)
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority, pursuant to Clause 8.11.1 of the Shire of Capel Town Planning Scheme No 7, to appoint Authorised Officers for the purpose of entering buildings and land for the purpose of ascertaining whether the provisions of Town Planning Scheme No 7 are being observed (Clause 8.4(c) refers). Conditions Nil Further delegation Nil Authorisation A9 Bibliography Delegation to CEO CEO to Employee – Authorisation A9 Action Minute Date Delegation Date Adopted OC0716 14.07.04 Authorisation A9 20.03.14 Amended OC0604 26.06.13 A9 - Amended Amended OC0304 19.03.14 Reaffirmed Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
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Summary
Delegation Number 131
Subject Bush Fires Act Functions
Relevant Legislation Bush Fires Act 1954 (Clause 48 (1))
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority, pursuant to Clause 48 (1) of the Bush Fires Act 1954 to exercise the performance of any of the functions of the Bush Fires Act 1954. Conditions 1 This delegation cannot be sub delegated (s48(3)). 2 The Chief Executive Officer is not to exercise delegated authority under sections 17 (7) and
18 (5) “variations to prohibited and restricted burning periods” as these have been delegated to the President and Chief Bush Fire Control Officer (see Delegation 209).
3 Approval to purchase any vehicles, plant or equipment must be approved by the Bush Fire Advisory Committee prior to the exercising of the delegation unless it is considered to be a minor maintenance item or replacing an existing item.
Further delegation Nil Bibliography Delegation to CEO CEO to Employee Action Minute Date Delegation Date Adopted OC0603 13.06.07 Reaffirmed OC0604 26.06.13 Reaffirmed OC0304 19.03.14 Reaffirmed
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
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Summary
Delegation Number 132
Subject Approval for Transport of Over-width Grape Harvesters between Sunset and Sunrise
Relevant Legislation Local Government Act 1995
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to refuse approval or impose further restrictions or withdraw approval, for use of over-width Vehicles between sunset and sunrise on Shire of Capel roads, for any route within the Shire of Capel where circumstances are considered to unnecessarily compromise the safety of the road users or members of the public. Any applicants aggrieved by these decisions can request that the matter be considered by Council. Conditions Council at its meeting on 14 February 2007 (Minute OC0206) resolved: “That Council agree to the use of roads controlled by the Shire of Capel for the transport of over-width grape harvesters, between sunset and sunrise, for the annual grape harvest season in accordance with the following conditions: Maximum width of load not to exceed 3.1 metres. Vehicle speed not to exceed 70 kilometres per hour on sealed roads and 40 kilometres per
hour on unsealed roads. All transport operations to be conducted in accordance with Main Roads WA permit
conditions. Details of transport routes to be submitted to Director Engineering & Operations prior to
transportation.” Note Director Engineering & Operations has been replaced by Executive Manager Engineering & Development Services.
Further delegation The Chief Executive Officer in exercising authority under Section 5.44(1) of the Local Government Act 1995, has delegated this power/duty to the Director Engineering & Operations Executive Manager Engineering & Development Services (Delegation 74). Bibliography Delegation to CEO CEO to Employee – Delegation 74 Action Minute Date Delegation Date Adopted OC0207 14.02.07 Delegated 12.04.10 Reaffirmed OC0604 26.06.13 Reaffirmed 05.05.10 Reaffirmed OC0304 19.03.14 Amended 20.03.14 Amended Amended
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
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Summary
Delegation Number 133
Subject Health Authorised Officers
Relevant Legislation Food Act 2008 (s117 (4))
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to appoint persons as Authorised Officers under Section 122 of the Food Act 2008. Pursuant to s117(4) the Chief Executive Officer is delegated authority to appoint persons as Authorised Officers under s122 of the Food Act 2008. Conditions Nil Further delegation Nil Authorisation A10 Bibliography Delegation to CEO CEO to Employee – Authorisation A10 Action Minute Date Delegation Date Adopted OC0303 10.03.10 82 - Delegated 29.01.13 Reaffirmed OC0604 26.06.13 Authorisation A10 20.03.14 Amended OC0304 19.03.14 A10 Amended Amended
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
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Summary
Delegation Number 134
Subject Building Act – Powers and Duties
Relevant Legislation Building Act 2011 (s127)
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority under s127(1) of the Building Act 2011 to exercise powers and duties as a permit authority under the Act. Conditions Nil Further delegation The Chief Executive Officer in exercising authority under Section 127(6A) of the Building Act 2011 has delegated this power/duty to the Director Planning and Development Services Executive Manager Engineering & Development Services, Manager Building Services (in full) and Building Services Officer (limited) (Delegation 82). Bibliography Delegation & Authorisation to CEO CEO to Employee – Delegation 82 Action Minute Date Delegation Date Adopted OC0206 20.02.13 Delegation 81 13.03.13 Reaffirmed OC0604 26.06.13 Delegation 82 23.03.13 Reaffirmed OC0304 19.03.14 Amended - 82 20.03.14 Authorisation to CEO – A14
OC0810 15.08.12 Amended
Amended
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
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Summary
Delegation Number 135
Subject Cat Act – Powers and Duties
Relevant Legislation Cat Act 2011 (Section44(1))
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to exercise the powers and duties conferred by s44(1) of the Cat Act 2011. Conditions A power or duty under s63, 64 & 65 concerning infringements cannot be delegated. Further delegation Nil Authorisation A11 Bibliography Delegation to CEO CEO to Employee – Authorisation A11 Action Minute Date Delegation Date Adopted OC0912 18.09.13 Authorisation A11 20.03.14 Amended OC0304 19.03.14 A11 - Reaffirmed Reaffirmed
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
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Summary
Delegation Number 136
Subject Local Government (Uniform Local Provisions) Regulations 1996
Relevant Legislation Local Government Act 1995 (s5.42)
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to undertake actions required in regards to the following clauses of the Local Government (Uniform Local Provisions) Regulations 1996. Clause 6 Obstructing public thoroughfare Clause 7 Encroaching on public thoroughfare Clause 11 Dangerous excavation in or near public thoroughfare Clause 12 Crossing from public thoroughfare to private land or private thoroughfare
Note – Commissioner of Main Roads approval is required for crossings from a public thoroughfare that is a Government road as defined in section 5 (1) of the Road Traffic Act 1974.
Clause 13 Requirement to construct or repair crossing Clause 21 Wind erosion and sand drifts Conditions 1. The delegation may only be exercised where it is considered that immediate approval is
warranted or there is insufficient time due to risk of injury or damage for the matter to be considered by Council.
2. The delegation shall be such that all use of the delegation be reported in the monthly Information Brochure.
Further delegation The Chief Executive Officer in exercising authority under Section 5.44 of the Local Government Act 1995, has delegated this power/duty to the Director Engineering & Operations Executive Manager Engineering & Development Services and Manager Engineering Services (Delegation 91). Bibliography Delegation to CEO CEO to Employee – Delegation 91 Action Minute Date Delegation Date Adopted OC1010 16.10.13 Delegation 91 20.03.14 Reaffirmed OC0304 19.03.14 Amended Amended
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
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Summary
Delegation Number 137
Subject Dog Act 1976 – Powers & Duties
Relevant Legislation Dog Act 1976 (s10AA)
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to exercise the powers and duties conferred by s10AA the Dog Act 1976. Conditions Nil Further delegation The CEO in exercising authority under s10AA (3) of the Dog Act 1976 has delegated the power of infringement notice withdrawal to the Executive Manager Community Services. Authorisation A12 Bibliography Delegation to CEO CEO to Employee – Delegation 92 &
Authorisation A12 Action Minute Date Delegation Date Adopted OC0216 19.02.14 Authorisation A12 20.03.14 Amended OC0304 19.03.14 Delegation 92 Amended A12 Reaffirmed
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
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Summary
Delegation Number 138
Subject Construction Sites – Noise Management Plans EV405
Relevant Legislation Environmental Protection Act 1986 (s20) Environmental Protection (Noise) Regulations 1997 (r13)
Delegate Chief Executive Officer Delegation The Chief Executive Officer is delegated authority to exercise the powers and duties in relation to Noise Management Plans under Regulation 13 of the Environmental Protection (Noise) Regulations 1987. Environmental Protection Act 1996 Delegation 119 I, Jason Banks, in my capacity as the Acting Chief Executive Officer of the Department responsible for the administration of the Environmental Protection Act 1986 (“The Act”), and pursuant to s20 of the Act hereby delegate to the holder for the time being of the offices of – (a) Chief Executive Officer under the Local Government Act 1995; and (b) to any employee of the local government under the Local Government Act 1995
who is appointed as an authorised person under section 87 of the Act, All my powers and duties in relation to noise management plans under regulation 13 of the Environmental Protection (Noise) Regulations 1997, other than this power of delegation. Conditions Nil Further delegation Nil Bibliography Delegation to CEO CEO to Employee – Action Minute Date Delegation Date Government Gazette 20/12/13
EV401 20/12/2013
Amended Government Gazette 71 16.05.2014
EV405 Delegation 111
01/05/2014
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
Shire of Capel - Delegations to CEO
49
Summary
Delegation Number 139
Subject Noise Management – EV402
Relevant Legislation Environmental Protection Act 1986 (s20) Environmental Protection (Noise) Regulations 1997
Delegate Chief Executive Officer Delegation Environmental Protection Act 1986 Delegation 112 Pursuant to The Environmental Protection Act 1986 (s20), the Chief Executive Officer is delegated authority to exercise the powers and duties in relation to the following sections of the Environmental Protection (Noise) Regulations. I, Jason Banks, in my capacity as the Acting Chief Executive Officer of the Department of Environment Regulation responsible for the administration of the Environmental Protection Act 1986 (“The Act”), and pursuant to s20 of the Act hereby delegate to any person for the time being holding or acting in the office of a Chief Executive Officer under the Local Government Act, my powers and duties under the Environmental Protection (Noise) Regulations 1978, other than this power of delegation, in relation to – (a) Waste collection and other works – noise management plans relating to specified works
under regulation 14A or 14B; (b) Bell ringing or amplified calls to worship – the keeping of a log of bell ringing or amplified
calls to worship requested under regulation 15(3)(c)(vi). (c) Community activities – noise control notices in respect of community noise under regulation
16. (d) Motor sport venues – noise management plans in relation to motor sport venues under Part
2 Division 3. (e) Shooting venues – noise management plans in relation to shooting venues under Part 2
Division 4. (f) Calibration results – requesting, under regulation 23(b), details of calibration results
undertaken and obtained under Schedule 4. (g) Sporting, cultural and entertainment events – approval of events or venues for sporting,
cultural or entertainment purposes under Part 2 Division 7, subject to the following limitation – (i) Subregulation 18(13)(b) is not delegated.
Conditions As above. Further delegation Nil
ATTACHMENT 2 TO ITEM 15.3
Shire of Capel - Delegations to CEO
50
Bibliography Delegation to CEO CEO to Employee – Action Minute Date Delegation Date Government Gazette 232 20/12/13
EV402 Delegation 112
12/12/2013
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
Shire of Capel - Delegations to CEO
51
NEW Summary
Delegation Number 140
Subject Noise Control – Serve Environmental Protection Notices
Relevant Legislation Environmental Protection Act 1986 (s20)
Delegate Chief Executive Officer Delegation Environmental Protection Act 1986 Delegation 52 Pursuant to s20 of the Environmental Protection Act 1986, the Chief Executive Officer hereby delegates as follows – Powers and duties delegated – All the powers and duties of the Chief Executive Officer, where any noise is being or is likely to be emitted from any premises not being premises licenced under the Act, to serve an environmental protection notice under section 65 (1) in respect of those premises, and where an environmental protection notice is so served in such a case, all the powers and duties of the Chief Executive Officer under Part V of the Act in respect of that environmental protection notice. This delegation is made to any person for the time being holding or acting in the office of Chief Executive Officer under the Local Government Act 1995. Conditions Nil Further delegation Nil Bibliography Delegation to CEO CEO to Employee – Action Minute Date Delegation Date Government Gazette 47 19/03/2004
Delegation 52 09/01/2004
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
Shire of Capel - Delegations to CEO
52
NEW Summary
Delegation Number 141
Subject Withdrawal of Infringements – Local Government Act and Local Laws
Relevant Legislation Local Government Act 1995
Delegate Chief Executive Officer Delegation The CEO is delegated authority under Section 5.42 of the Local Government Act 1995 to withdraw any infringement notice issued: (1) under that Act or (2) in respect of the following Local Laws:
(a) Extractive Industries Local Law; (b) Parking Local Law; (c) Property Local Law; (d) Activities on Thoroughfares and Trading in Thoroughfares and Public Places Local
Law; and (e) Keeping and Welfare of Cats Local Law.
Conditions Nil Further delegation The Chief Executive Officer in exercising authority under s5.44(1) of the Local Government Act 1995 has delegated this power/duty to the Director Executive Manager Engineering & Development Services (Extractive Industry Infringements only) and Executive Manager Community Corporate Services. Bibliography Delegation to CEO CEO to Employee – 64 Action Minute Date Delegation Date Adopted Amended
Action – For example – Reaffirm, Amend, Revoke, Review
ATTACHMENT 2 TO ITEM 15.3
53
Section 4 Delegations from Council to Committee 400 Powers & Duties of Audit Committee
ATTACHMENT 2 TO ITEM 15.3
Shire of Capel Delegation – Council to Committee
54
Summary
Delegation Number 400
Subject Powers & Duties of Audit Committee
Relevant Legislation Local Government Act 1995 (s7.1B)
Delegate Shire of Capel Audit Committee Delegation The Shire of Capel Audit Committee is delegated the following powers and duties: Provide guidance and assistance to Council with regard to carrying out the functions of the
local government in relation to audits, including matters to be audited and the scope of the audit.
Develop and recommend to Council an appropriate process for the selection and
appointment of a person as the local government’s auditor.
Develop and recommend to Council a list of those matters to be audited and the scope of the audit to be undertaken.
Recommend to Council the person or persons to be appointed as auditor. Develop and recommend to Council a written agreement for the appointment of the auditor.
The agreement is to include:
o The objectives of the audit o The scope of the audit o A plan of the audit o Details of the remuneration and expenses to be paid to the auditor o The method to be used by the local government to communicate with, and supply
information to the auditor. Meet with the auditor once in each year and provide a report to Council on the matters
discussed and outcome of those discussions. Liaise with the CEO to ensure that the local government does everything in its power to:
o Assist the auditor to conduct the audit and carry out his or her other duties under the Local Government Act 1995
o Ensure that audits are conducted successfully and expeditiously. Examine the reports of the auditor after receiving a report from the CEO on the matters
and:
o Determine if any matters raised require action to be taken by the local government o To ensure that appropriate action is taken in respect of those matters.
Review the report prepared by the CEO on any actions taken in respect of any matters raised in the report of the auditor and presenting the report to Council for adoption prior to the end of the next financial year or 6 months after the last report prepared by the auditor is received, whichever is the latest in time.
ATTACHMENT 2 TO ITEM 15.3
Shire of Capel Delegation – Council to Committee
55
Review the scope of the audit plan and program, and its effectiveness Review the appropriateness of special internal audit assignments undertaken by
internal audit undertaken at the request of Council or the CEO (or his/her nominee).
Review the level of resources allocated to internal audit and the scope of its
authority. Review reports of internal audits, monitor the implementation of
recommendations made by the audit and review the extent to which Council and management reacts to matters raised.
Consider and recommend adoption of the annual financial report to Council.
Review any significant changes that may arise subsequent to any such recommendation but before the annual financial report is signed.
Address issues brought to the attention of the committee, including responding to request
from Council for advice that are within the parameters of the committee’s terms of reference.
Seek information or obtain expert advice through the CEO on matters of concern within the
scope of the committee’s terms of reference following authorisation from the Council. Review the Statutory Annual Compliance Audit Return and make a recommendation on its
adoption to Council. Consider the CEO’s biennial reviews of the appropriateness and effectiveness of
the local government’s systems and procedures in regard to risk management, internal control and legislative compliance, required to be provided to the Committee and report to the Council the results of those reviews.
Review the results of the four year review of the appropriateness and effectiveness of the
local government’s financial management systems and procedures as required by Section 5 (2)(c) of the Local Government (Financial Management) Regulations 1996.
Consider the CEO’s Financial Management Systems Review conducted every 4
years on the appropriateness and effectiveness of Council’s financial management systems.
Bibliography Delegation to Committee CEO to Employee Action Minute Date Delegation Date Adopted OC0926 28.09.05 Reaffirmed OC0604 26.06.13 Reaffirmed OC0304 19.03.14 Amended
ATTACHMENT 2 TO ITEM 15.3
Shire of Capel Register – Authorised Officers
56
ATTACHMENT 2 TO ITEM 15.3
Index
57
A
Activities on thoroughfares – Local Law 120 Appeals – Subdivision decisions 205 Audit Committee 400
B Building Act – powers and duties 134 Building Envelopes 200 Burning times – variations 209 Bus Shelters – location and installation 101 Bush Fires Act functions 131
C Capel Light Industry Zone 202 Cat Act 135 Cats Local Law 129 Cemeteries – Local Law 119 Concessions 127 Contract variations 102 Creditors, payment of 103 Crossovers 104
D Dog Act 137
E Enforcement and legal proceedings 105 Events on roads 106 Exploration licence applications 204 Extractive Industry Local Law 123
F Fencing repairs – stock on roads 107
H Health Act – (Deputy) 203 Health Authorised Officers 133 Home business approvals 201
I Impounded goods – sale 112 Impounding goods 108 Infringements – withdrawal 126 Insurance claims 109
L Licenses – approval 213 Light Industrial Zone – Capel 202 Local Govt (Uniform Local Provisions) Act 136 Local Laws - Cats 129 Local Laws – Extractive Industries 123 Local Laws – Parking 122 Local Laws - Property 121 Local Laws - Public Cemeteries 119 Local Laws – Thoroughfares/Public Places 120
M Mining tenement applications 124 Modifications – development plans 208
N
Naming of Roads & Parks 125 Noise – Construction 138 Noise – Noise management plans 139 Notice requiring action by landowner 128
O Over-width vehicle approvals 132
P Park naming 125 Parking Local Law 122 Processing Apps for Planning Consent 204 Property Local Law 121
R
Rate Book 110 Road closures - permanent 111 Road closures – temporary 116 Road naming 125 Rural Subdivision and Amalgamation 212
S Sale of impounded animals/goods 112 Seed collection 113 Sign licence applications 100 Strata Title clearances 206 Subdivision applications – compliant 210 Subdivision applications – no guidelines 211 Subdivision clearances 207 Subdivision decisions – Appeals 205 Surplus items – sale of 114 Swimming pool inspections 115
T Tenders 117 Timber disposal 118 TPS 7 – Authorised Officers 130
V Variation of burn times 209
W Waive or grant concessions 127 Withdraw infringement notice 126
ATTACHMENT 2 TO ITEM 15.3
ATTACHMENTS TO ITEM 15.6
Financial Statements to 31 August 2015
Attachment: Financial Statements to 31 August 2015
ATTACHMENT TO ITEM 15.6
ATTACHMENT TO ITEM 15.6
ATTACHMENT TO ITEM 15.6
ATTACHMENT TO ITEM 15.6
ATTACHMENTS TO ITEM 16.1
Amended Disability Access and Inclusion Plan 2012-2017 & Amended Implementation Plan 2012-2017
Attachment 1: Amended Disability Access and Inclusion Plan 2012-2017 Attachment 2: Amended DAI Implementation Plan 2012-2017
Disability Access and Inclusion Plan
2012 – 2017
Amended September 2015
“Encourage community diversity, sustainability and growth without compromising our rural and coastal lifestyle”
Shire of Capel Vision
ATTACHMENT 1 TO ITEM 16.1
Disability Access and Inclusion Plan 2012 -2017 1
Adopted by Council at its meeting on 23rd September 2015 with the amendment to include Objective 7
ATTACHMENT 1 TO ITEM 16.1
Disability Access and Inclusion Plan 2012 -2017 2
EXECUTIVE SUMMARY ......................................................................................................... 3 INTRODUCTION ................................................................................................................... 6 DEFINITIONS ........................................................................................................................ 7 EXAMPLES OF 2007 ‐ 2012 DAIP ACCOMPLISHMENTS ....................................................... 8 2012 – 2017 INITIATIVES SUPPORTED BY THE DAIAC ......................................................... 8 CONTENT OF THE 2012 – 2017 DAIP ................................................................................. 10 KEY THEMES IDENTIFIED DURING THE CONSULTATION PROCESS FOR THE 2012 – 2017 DAIP ................................................................................................................................... 12 COMMUNICATING THE 2012 – 2017 DAIP ........................................................................ 15 EVALUATION AND REVIEW OF THE 2012 – 2017 DAIP ..................................................... 16 REVIEW AND MONITORING............................................................................................... 16 EVALUATION ...................................................................................................................... 16 2012 – 2017 DAIP STRATEGIES AND TIMELINES ............................................................... 17
PBF motivational speaker Mark Powdrill showcases the new automated doors
leading to the Shire of Capel offices and Council Chamber.
A copy of the Shire of Capel DAIP is available in alternative formats upon request either:
Electronically
In hard copy in both standard and large print
In audio format on cassette or compact disc
By email and from our website.
Table of Contents
ATTACHMENT 1 TO ITEM 16.1
Disability Access and Inclusion Plan 2012 -2017 3
EXECUTIVE SUMMARY The Shire of Capel is committed to providing accessible and inclusive services, facilities and events, and to promoting social inclusion. Disability access and inclusion refers to the removal of barriers that prevent a person with a disability from participating in an equitable and dignified community life. Barriers to inclusion are not always simple to identify and before a barrier can be overcome or addressed in the Strategic Plan it is necessary for the Shire to know what and where they are. One method that assists the Shire to provide equitable service and access is the Council approved Disability Access and Inclusion Plan (DAIP). A Disability Access and Inclusion Plan (DAIP) is used to assist Council when they are creating budgets, building or maintaining infrastructure, designing public open spaces, recruiting employees and volunteers and providing services and events. Every five years the Council reviews their past DAIP and creates a new Strategic Plan. Achieving improvements in access and inclusion means different things to different people, depending on background, experiences and the barriers faced by people with disability. To provide a structured framework to identify and overcome the challenges faced in all aspects of access and inclusion, the Disability Services Commission identifies the following seven outcomes: 1. People with disabilities have the same opportunities as other people
to access the services of, and any events organised by the Shire of Capel;
2. People with disabilities have the same opportunities as other people to access the buildings and other facilities of the Shire of Capel;
3. People with disabilities receive information from the Shire of Capel in a format that will enable them to access the information as readily as other people are able to access it;
4. People with disabilities receive the same level and quality of service from the staff of the Shire of Capel;
5 People with disabilities have the same opportunities as other people to make complaints to the Shire of Capel;
6 People with disabilities have the same opportunities as other people to participate in any public consultation by the Shire of Capel.
7 People with disability have the same opportunities as other people to obtain and maintain employment with the Shire of Capel.
These outcomes represent the various areas of challenge to accessibility and inclusiveness that are relevant to the Shire of Capel, and provide the framework for ensuring the Shire of Capel is accessible and inclusive to people with disability.
ATTACHMENT 1 TO ITEM 16.1
Disability Access and Inclusion Plan 2012 -2017 4
The 2012 – 2017 DAIP and Implementation Plan has been prepared in response to the need by Council to continue to improve its processes and services, and work with the community to enhance disability access and inclusion in the Shire of Capel. It was developed using a variety of strategies including research, consultation and aligning with other council endorsed plans.
ATTACHMENT 1 TO ITEM 16.1
Disability Access and Inclusion Plan 2012 -2017 5
INTRODUCTION
The Shire of Capel is situated on the shores of Geographe Bay approximately 212 kilometres from Perth. The Shire boundaries encompass an area of 554 square kilometres, extending from the 29 kilometres of pristine beach fronting onto Geographe Bay to the foothills of the Darling Scarp. It contains a blend of coastal and rural townships, rural countryside, rolling hills and wide open spaces. Natural beauty spots include popular beaches, rich Jarrah forests and the magnificent Tuart forest which are part of the only naturally occurring Tuart forest in the world. The Shire of Capel acknowledges that each of the communities within its district is very different with diverse access and inclusion challenges. The Council is committed to encouraging community diversity, sustainability and growth without comprising the rural and coastal lifestyle that Capel is famous for. This Disability Access and Inclusion Plan (DAIP) and its accompanying strategic Implementation Plan is just one of the tools that is being used to make this vision a reality. The DAIP provides a framework to significantly improve disability access within the Shire by enabling a quality of life that is vibrant, creative, diverse and capable of building a community that empowers people with disability to be included equitably in Council activities, services and facilities. In recent years the Shire has experienced a huge increase in population and demand for residential and commercial development has grown accordingly. Ensuring that challenges to inclusion and access for people with disability is being met during this period of growth and development and has been identified as an important issue by the Shire staff and Council Elected Members. The Shire of Capel aims to ensure that the services it provides meet varied individual needs and expectations and that everyone has equal access to these services regardless of their race, heritage, gender, religious or non‐religious belief, nationality, family background, age, disability or sexuality. For the purpose of this document when the terms access or inclusion are used they refer to the following definitions:
The Capel Library and community centre was built to 21st century universal access standards
yet retains some beautiful inclusive and historic aspects of the town
ATTACHMENT 1 TO ITEM 16.1
Disability Access and Inclusion Plan 2012 -2017 6
DEFINITIONS
Access, in the context of this Disability Access and Inclusion Plan refers to an individual's physical ability to get to, into, and around facilities. This access is created by removing structural barriers and including mechanisms to enable structural access. Inclusion, in this context refers to an individual's ability to participate as fully as possible in programs and services provided by organizations in an integrated and holistic manner that does not ostracise, embarrass or humiliate an individual.
The Shire adopted their first Disability Access and Inclusion Plan in 1996 and since that time there have been many barriers identified and removed, and many new inclusive initiatives launched. In 2005 the Shire of Capel united with seven other local South West governments in a two year disability access and inclusion project designed to take the DAIP to the next level. One disability consultant was employed to log barriers to access and inclusion within the towns and settlements of the eight South West regional Shire districts, and identify appropriate strategies to address the issues. By uniting with other Shires in the South West, alternative and supported strategies were identified or developed that appropriately addressed unique and common barriers to access and inclusion in the South West. The result of this project for the Shire of Capel was the 2007 – 2012 Disability Access and Inclusion Plan and Implementation Plan. The strategies and plans outlined have been used to enhance and improve disability access and inclusion for people with diverse abilities that live in or visit the Shire of Capel throughout all districts for the past five years. To ensure that the 2007 – 2012 DAIP was implemented to the satisfaction of the Council, periodic reviews were conducted, community consultation occurred on a regular basis and Council staff reported regularly. In 2001 The Shire of Capel formed a Disability Access and Inclusion Advisory Committee (DAIAC) to oversee the implementation of the DAIP and to provide advisory services to Council when appropriate. This group, who meet bimonthly, includes representatives from Disability Services Commission, seniors groups, Home and Community Care, Councillors, disability advocates and people with disability. Since its conception the DAIAC has proven to be a valuable and well respected resource for Shire and Council.
Developers and contractors are supported by the Shire of Capel to create universal access
infrastructure, as this linking pathway outside Dalyellup’s first senior’s facility demonstrates.
ATTACHMENT 1 TO ITEM 16.1
Disability Access and Inclusion Plan 2012 -2017 7
EXAMPLES OF 2007 ‐ 2012 DAIP ACCOMPLISHMENTS
In the past five years the Shire of Capel has achieved many celebrated outcomes by implementing the 2007 ‐ 2012 DAIP. The changes and new initiatives have been small and large, noticeable and subtle. Yet each and every one of them has contributed to removing or minimising access and inclusion barriers for people with a disability living in or visiting the region. Examples of successful outcomes are shown in photographs throughout this document. Outcomes most celebrated by the Shire of Capel DAIAC include:
Automatic electronic door mechanisms have been installed in the Shire of Capel Office and at the Boyanup Community Centre
Dual access pathways in Boyanup that link school and commercial centres
Contractor and developer access improvements such as the new dual access pathways and street ramps linking service centres and public open space in Dalyellup.
Main street redevelopment in Capel town includes universal access initiatives such as tactile indicators leading to ramped access to each side of the street in various locations. This has improved access to the Shire service centres, Senior Citizens Centre and to local businesses.
New sporting facilities have been built in Capel that adhere to universal access principles
Shire of Capel library has extended its social inclusion services by recruiting regular public speakers and providing a diverse array of events
Shire sponsored HACC service and the Capel Library unite to provide a library service to clients who are house bound
Shire staff engaged in annual disability awareness and inclusion training
Shire of Capel community consultation meetings are regularly engaging more people than in previous years.
Shire staff provide alternative methods of information including the National Relay Service, accessible printed information and large print options.
Shire website upgraded in 2010 to include W3C access and inclusion outcomes
Community development partnerships enable aged housing and facilities in both Dalyellup and Boyanup.
ATTACHMENT 1 TO ITEM 16.1
Disability Access and Inclusion Plan 2012 -2017 8
Two new inclusive playgrounds were erected in Dalyellup thanks to Shire consultation with contractors and developers.
Stage one development has been completed on the Jamieson Road Footbridge, a universal access nature walk project. Stage two has been passed by Council and will commence when external funding has been secured.
Enhanced awareness and regard for social inclusion planning for public open spaces and playgrounds
Increased youth and community use in the refurbished Capel town hall and meeting rooms
2012 – 2017 Initiatives supported by the DAIAC The Shire of Capel Disability Access and Inclusion Advisory Committee meet once every two months to oversee the implementation of the DAIP and to act as advocates for community members who wish to approach Council with disability related issues. Individuals from every community are represented each bringing their unique wishes and knowledge to assist council. When the Draft 2012 – 2017 DAIP was being created the committee were asked to identify key changes they would like to see implemented in the next five years. Responses included the following:
Shire satellite service centres in each township
State supported transportation improved between the townships of the Shire
Improve footpath access in Dalyellup
Improve beach access in Dalyellup
Improved signage to Shire services
ATTACHMENT 1 TO ITEM 16.1
Disability Access and Inclusion Plan 2012 -2017 9
CONTENT OF THE 2012 – 2017 DISABILITY ACCESS AND INCLUSION PLAN (DAIP) The 2012 ‐ 2017 DAIP for the Shire of Capel contains:
1. Guiding legislation and strategic links referred to when formulating the DAIP;
2. Information on the role of the Shire of Capel in providing facilities and service to the community;
3. A description of the review and consultation process and its findings and recommendations;
4. Information on how the plan is being communicated to staff, people with disability and the wider community;
5. A strategy for the review and evaluation of the plan;
6. An action plan identifying barriers to access and inclusion; and
7. An implementation plan outlining strategies to address the barriers that includes priorities, timelines and responsibilities.
Research
To develop an appropriate DAIP it was considered important that the outcomes and strategies being included conform to the political direction of the Australian and State governments. Disability Services Commission of WA DAIP resources and plans were reviewed as were the Australian and State Government Disability Access and Inclusion policies. All plans were developed using the guidelines outlined in Australian disability access legislation.
Council Endorsed Plans
To assist the Council and executive staff to create appropriate budgets strategic plans across the departments were reviewed and related strategies included in the DAIP where appropriate. Plans used to develop the 2012 – 2017 DAIP included:
Shire of Capel Strategic Plan – towards 2020 (developed 2009)
Age‐Friendly Communities Plan (developed 2011)
Shire of Capel, Capel Town Public Open Space Strategy 2012 – 2021 (draft)
Shire of Capel Sport and Recreation Plan 2005 – 2015
2007 – 2012 Disability Access and Inclusion Plan
ATTACHMENT 1 TO ITEM 16.1
Disability Access and Inclusion Plan 2012 -2017 10
Consultation Process
To develop strategies to include in the 2012 ‐ 2017 DAIP a range of methods were employed. Throughout 2010 and 2011 an in depth community consultation process was undertaken to review inclusion for seniors in the Shire of Capel and key stakeholders that support them such as the Disability Services Commission, HACC, Red Cross and Silver Chain. Questionnaires, surveys and public consultation processes were developed using key outcomes of the DAIP. As the seniors form the majority of the declared disabled population in the Shire of Capel1 it was deemed permissible to use relevant information gathered during the Aged –Friendly Community Plan public consultation for developing the DAIP. An access consultant well known to the Shire of Capel was employed to consult with representatives from key stakeholders regarding the development of the 2012 ‐ 2017 DAIP. Organisations consulted included community groups, HACC services, Disability Service Commission Local Area Coordinators, the Council’s Disability Access and inclusion Advisory Committee (DAIAC) and all departmental executives working for the Shire. Shire of Capel staff were invited to build DAIP strategies in other ways as well. Between 2007 – 2012 the Shire employed the same consultant at appropriate times to conduct five different disability awareness and inclusion seminars for staff and volunteers. Each training session included discussing strategies for enhancing inclusion within their service and barriers perceived. Outcomes of the staff consultation that occurred during training have been included in the 2012 – 2017 DAIP. Departmental executives were invited to participate in a DAIP projection. Directors and Managers representing their staff and department reviewed strategic plans relevant to their department, conferred with staff and contractors, then participated in an interview to discuss suggested strategies and outcomes that they would like the Council to address in the 2012 – 2017 DAIP. The consultation process was in the form of a DAIP interview and all Directors and Managers of the Shire of Capel attended a private session. Ensuring that the community were aware of the 2012 ‐2017 DAIP was considered a priority by the Shire of Capel so that all people had the chance to participate in the formation of the Implementation Plan. To do all that was possible to write a fair and equitable DAIP requests for feedback and information were sent out to the community in as many formats as was possible. These included: Shire Staff and Services The staff employed by the Shire of Capel where informed on the new DAIP and given the opportunity to provide input into the Implementation Plan. A variety of formats were used to obtain information and feedback on the 2012 – 2017 DAIP including: from the head of each department, through internal email, information given in all disability access and awareness seminars, council minutes and internal staff networking.
1 Australian Bureau of Statistics 2003 census report
ATTACHMENT 1 TO ITEM 16.1
Disability Access and Inclusion Plan 2012 -2017 11
Staff that dealt directly with the public were interviewed directly about enhancing inclusion in their role. This included the staff in: Shire Office, Libraries and any other service where the Shire of Capel employ staff to support it. Copies of the draft DAIP were made available at these centres for the public, and information on links made available. Newspapers Notices regarding the Council endorsing the Draft 2012‐2017 DAIP and advertising that it was open for public comment were published in the local papers for 3 consecutive weeks after the Council endorsed. Links directly to the DAIP were published in all adverts, as were telephone numbers, staff contacts and internet access portals. Web Site and Computer technology The 2012‐2017 DAIP was appended to the web site inviting public comment for three weeks after the council passed the first draft. Notices regarding DAIP committee meetings, draft plans, and council meetings considering DAIP related information were advertised on the web site. Mail Out Key stakeholders identified through the consultation process were sent a letter to inform them that the 2012‐2017 DAIP was ready for review and could either be sent out to them by post or be accessed via the internet, picked up from the Shire Office and Libraries and that alternative formats could be made available. Community Consultation Public consultation meetings were held in the Shire over two days. Each meeting was held in a different location at a different time of day to ensure all sectors of the community were catered for. Locations included: Capel community centre (evening meeting), Boyanup community centre (afternoon meeting), Dalyellup community centre (morning meeting).
The Capel town 2012 streetscape redevelopment makes crossing the road easy for PBF motivational speaker Mark Powdrill. Access to the town has been enhanced significantly
thanks to a series of well‐planned universal access inclusions like these ramps.
ATTACHMENT 1 TO ITEM 16.1
Disability Access and Inclusion Plan 2012 -2017 12
KEY THEMES IDENTIFIED DURING THE CONSULTATION PROCESS FOR THE 2012 – 2017 DAIP As a result of the consultation a number of themes emerged. The most popular subjects for discussion were social inclusion, transport to services and facilities, designing inclusive public open space, access to businesses, increased accessible footpaths, street scaping and accessible parking. Social Inclusion Staff and Councillors of the Shire of Capel are united in their belief that a healthy community is one that contains people that interact and participate. Strategic planning in all areas has moved from a purely physical access focus to include creating opportunities for inclusion. This includes public open spaces and other services that promote community inclusion. Transport The Council are committed to lobbying the State Government for public transport links between the diverse townships within the Shire. Finding ways to link communities within the boundaries of the Shire is a priority area as it also addresses social isolation and inclusion. Activities and events The Shire of Capel supports the rights of people with a disability to participate in all Council hosted community events and activities. Advocacy and Lobbying Council, Disability Access and Inclusion Advisory Committee and staff of the Shire of Capel will support people with a disability through influencing people who make decisions on disability issues (such as transport) at higher levels of government, and through empowering people with a disability to have a stronger voice. Building, Infrastructure and Planning People with a disability in the Shire of Capel are supported to move around freely in the built environment through the provision of accessible areas including parks, public open space, roads and footpaths. Future planning and designs will reflect the key outcomes of the DAIP. Governance Governance refers to the structures and processes that enable the community to engage with Council and play a part in decision making. Council seeks to support the rights of people with a disability in the Shire of Capel to play an active role in public affairs, and in particular, decisions that will impact their lives. Health, Safety and Wellbeing This key priority area is concerned with identifying risks and barriers to community safety and wellbeing, and proactively supporting the rights of people with a disability to enjoy living in a safe environment that is conducive to good health. Community partnerships and council services will be employed to engage socially isolated people in the community. An example of intended Council partnerships is the Capel library
ATTACHMENT 1 TO ITEM 16.1
Disability Access and Inclusion Plan 2012 -2017 13
uniting with HACC to provide a library service to house bound clients using the HACC service. Information and Communication Council will protect the rights of people with a disability to access information and communicate ideas, in particular older residents and residents from culturally diverse backgrounds. The Shire will engage people using public consultation and alternative methods of communication. Services The Shire of Capel will seek to protect the rights of people with a disability to equitable and dignified access to all Council services and programs including home and community care, meals on wheels, library programs and waste removal services.
Shire of Capel Library and HACC services have united to provide a home loan library service for
HACC clients who are house bound.
ATTACHMENT 1 TO ITEM 16.1
Disability Access and Inclusion Plan 2012 -2017 14
IMPLEMENTATION PLAN The DAIP provides the background information that informs the Council of the reasons why change is required to a facility, service or event provided in their district with their support. The DAIP Implementation Plan states what change has been suggested, who is responsible to make sure that change happens and the date by which the change should be completed. It is only by identifying and itemising future requirements that the Council can create realistic budgets to complete the work required. A fair and equitable DAIP Implementation Plan therefore suggests to the Council where the proposed budget should be allocated and this can only be done by consulting with many different people. To ensure that the general community have an opportunity to provide input into the review of the DAIP, consultation was made with representatives from a variety of different sectors of the community including;
the community with a physical, sensory, emotional, intellectual or social disability
the community supporting people with disabilities living within or visiting the district
government representatives
corporate and private businesses
disability organisations practicing in the area
community based consultation
Shire of Capel Disability Access and Inclusion Advisory Committee
Shire staff The access and inclusion implementation strategies and objectives that have been developed for the Shire of Capel are grouped under the seven desired outcomes recommended by the Disability Services Commission of Western Australia. These outcome areas provide a framework for translating the principles and objectives of the Disability Services Act into tangible and achievable results.
IMPLEMENTING THE DISABILITY ACCESS AND INCLUSION PLAN The Shire of Capel is committed to taking all practicable measures to ensure that the plan is implemented by the Shire of Capel employees, agents and contractors.
Boyanup is the second Shire of Capel township to get an accessible playground.
ATTACHMENT 1 TO ITEM 16.1
Disability Access and Inclusion Plan 2012 -2017 15
COMMUNICATING THE 2012 – 2017 DAIP Ensuring that the community are aware of the 2012 ‐2017 DAIP is considered a priority by the Shire of Capel. The DAIP will be made available on the Shire website and in the Shire Office and Shire Libraries. The DAIP will be made available in different formats upon request including:
Electronically
Hard copy in both standard and large prints
In audio format on either cassette or compact disk
By email or on the website Newsletters The DAIP will be promoted through the Shire of Capel Snippets, a monthly newsletter that goes out to all communities within the Shire. Updates on initiatives and programs that stem from the Implementation plan will be promoted in the newsletter and access achievements that link to the DAIP will be highlighted. Web Site and Computer technology The 2012‐2017 DAIP will be available to the community on the Shire of Capel website. Achievements and initiatives linking to the DAIP will be highlighted on the Shire website. Mail Out Key stakeholders identified through the consultation process will be sent a letter to inform them that the 2012‐2017 DAIP has been endorsed and it that it is available on the website or in alternative formats.
ATTACHMENT 1 TO ITEM 16.1
Disability Access and Inclusion Plan 2012 -2017 16
EVALUATION AND REVIEW of the 2012 – 2017 DAIP Legislation outlines that the Disability Access and Inclusion Plan will be reviewed at least every 5 years. The Disability Access and Inclusion Plan, Implementation Plan 2012 ‐2017 may be amended on a more regular basis to reflect progress and any access and inclusion issues, which may arise.
REVIEW AND MONITORING
The Disability Access and Inclusion Advisory Committee will meet bimonthly or as required to provide direction, set priorities and review progress on the implementation of the strategies identified in the Disability Access and Inclusion Plan 2012‐2017.
The committee will prepare a report each year on the implementation of the Disability Access and Inclusion plan for Council.
Progress Report will be submitted to the Disability Services Commission annually on 31st July.
A status report will be provided in the Shire of Capel Annual General Report.
Internal staff will be aware of the processes required to communicate activities that may not be included in the plan so that they can included in reviews and updates.
EVALUATION
Every year in February, the Disability Access and Inclusion Advisory Committee will provide notification to the community in a variety of formats, regarding the Access and Inclusion Plan to:
Review work implemented during the past 12 months
Seek feedback on the effectiveness of implemented strategies
Seek feedback on additional barriers not identified in the initial consultation
Identify additional strategies for consideration.
Elected Members of Council and Council Officers will also be requested to provide feedback on how well they believe the strategies are working and to make suggestions for improvement.
Capel township’s new ACROD bay outside the library.
ATTACHMENT 1 TO ITEM 16.1
Disability Access and Inclusion Plan 2012 -2017 17
2012 – 2017 DAIP STRATEGIES AND TIMELINES This document is intended to proactively communicate what the Shire of Capel is achieving, and what it intends to achieve. It is therefore essential that all projects are accurately reflected in this Plan and that communication with the Shire of Capel underpins all strategies. Actions and implementation plans that could be used to achieve these strategies are outlined in the Disability Access and Inclusion Implementation Plan. STRATEGIES TO IMPROVE ACCESS AND INCLUSION As a result of the consultation process the following overarching strategies will guide tasks, reflected in the Implementation Plan, that the Shire of Capel will undertake from 2012 ‐ 2017 to improve access to its services, buildings and information. The six desired outcomes provide a framework for improving access and inclusion for people with disabilities in the Shire of Capel. The six outcomes are legislated by the State Government and must remain the same to ensure uniformity across all local government authorities. Outcome 1: People with disability have the same opportunities as other people to access the services of, and any events organised by, the Shire of Capel. Objective: To adapt services and events wherever possible to meet the needs of people with disability
Strategy
Ensure that people with disability are provided with an opportunity to comment on access to services.
Barriers to inclusion in Shire services and events are identified.
Equitable access to services be provided to people with disability throughout the various functions of the Council.
Accessible and inclusive technology be available in the libraries within the Shire of Capel.
Develop the links between the Disability Access & Inclusion Plan and other Council plans and strategies.
Council will ensure that any events are organised so that they are accessible to people with disability.
Ensure that Council staff and agents and contractors are aware of the relevant requirements of the Disability Services Act.
ATTACHMENT 1 TO ITEM 16.1
Disability Access and Inclusion Plan 2012 -2017 18
Outcome 2: People with disability have the same opportunities as other people to access the buildings and other facilities of the Shire of Capel. Objective: To ensure that all Shire owned, leased or supported facilities are accessible to people with diverse needs.
Strategy
Buildings and facilities owned or managed by the Shire of Capel to be physically accessible to people with disability.
Signage to Shire facilities and services are clearly visible.
New or redevelopment works to include the provision of access to people with disability, where practicable.
ACROD parking to meet the demand of people with disability in terms of quantity and location.
Enhanced access and inclusion in parks and public open spaces.
Improve access to the beach for people using wheelchairs.
Ensure that public toilets meet the associated accessibility standards.
Outcome 3: People with disability receive information from the Shire of Capel in a format that will enable them to access the information as readily as other people are able to access it. Objective: To ensure that relevant information pertaining to Council functions, facilities and services use clear and concise language and are made available in accessible formats.
Strategy
Improve community awareness that Council information can be made available in alternative formats upon request.
Ensure that the Shire’s website meets contemporary good practice.
Documentation regarding services, facilities and feedback in an appropriate format using clear and concise language.
Streetscape to include tactile indicators at significant pathways and crossings.
Provide documentation regarding services, facilities and customer feedback in an appropriate format using clear and concise language.
ATTACHMENT 1 TO ITEM 16.1
Disability Access and Inclusion Plan 2012 -2017 19
Outcome 4: People with disability receive the same level and quality of service from the staff of the Shire of Capel as other people receive from the staff of the shire. Objective: Council staff and volunteers working with the public be equipped with the information and skills to enable them to appropriately provide advice and service to people with diverse abilities.
Strategy
Improve staff awareness of disability and access issues and improve skills to provide excellent service to people with disability.
Staff and Councillor inductions to include disability and access education and information.
Further generate and sustain staff awareness of disability and access issues.
Feedback be collected for future service provision excellence from staff, participants and volunteers.
Contractors, consultants and external organisations that provide services to the public on behalf of the Shire, or with support of the Shire adhere to the DAIP principles.
Outcome 5: People with disability have the same opportunities as other people to make complaints to the Shire of Capel. Objective: Ensure that grievance mechanisms are accessible or that appropriate assistance is given to enable people with diverse needs to make grievances and complaints known to the Shire.
Strategy
Complaints and grievance mechanisms are available in a variety of formats to meet the needs of people with disability.
Educate staff to facilitate receipt of complaints from people with a disability.
Feedback about events, services and facilities to be collected by staff, contractors and volunteers when possible.
ATTACHMENT 1 TO ITEM 16.1
Disability Access and Inclusion Plan 2012 -2017 20
Outcome 6: People with disability have the same opportunities as other people to participate in any public consultation by the Shire of Capel. Objective: To ensure that people with disability can participate fully in decision making and consultation processes managed by the Shire.
Strategy
Improve community participation in public consultation processes.
Ongoing monitoring of the DAIP to ensure implementation and satisfactory outcomes.
Improve access for people with disability to the established consultative processes of Council.
Seek a broad range of views on disability and access issues from the local community.
Outcome 7: People with disability have the same opportunities as other people to obtain and maintain employment with the Shire of Capel. Objective: To ensure that people with disability can obtain and maintain employment with the Shire.
Strategy
Ensure employment and volunteering opportunities are advertised in an accessible manner.
Continue to foster a culture of equal employment.
Foster an organisational culture that values and is responsive to the diversity of the Shire’s staff and councillors.
Provide information and support for employees with disability.
ATTACHMENT 1 TO ITEM 16.1
1
Dis
ab
ilit
y A
cce
ss a
nd
In
clu
sio
n
IMP
LEM
EN
TA
TIO
N P
LAN
20
12
– 2
01
7
Am
en
de
d S
ep
tem
be
r 2
01
5
ATTACHMENT 2 TO ITEM 16.1
2
Imp
lem
en
tati
on
Pla
n
Th
e I
mp
lem
en
tati
on
Pla
n i
tem
ise
s th
e s
tra
teg
ies
an
d t
ask
s th
at
the
Sh
ire
of
Ca
pe
l p
rop
ose
s to
use
to
im
pro
ve
acc
ess
to
its
se
rvic
es,
info
rma
tio
n a
nd
fa
ciliti
es
for
pe
op
le w
ith
dis
ab
ilit
y d
uri
ng
th
e p
eri
od
of
20
12
- 2
01
7.
Th
e I
mp
lem
en
tati
on
Pla
n i
s p
rese
nte
d u
sin
g a
ta
ble
to
ou
tlin
e t
he
:
•
Ind
ivid
ua
l ta
sks
be
ing
un
de
rta
ke
n;
•
Tim
eli
ne
fo
r co
mp
leti
on
of
the
in
div
idu
al ta
sks;
•
Off
ice
r p
osi
tio
n o
r d
ep
art
me
nt
wit
h t
he
org
an
isa
tio
n w
ith
re
spo
nsi
bil
ity f
or
com
ple
tin
g t
he
in
div
idu
al
task
s; a
nd
th
e
•
Bro
ad
str
ate
gy t
ha
t th
e in
div
idu
al ta
sks
are
su
pp
ort
ing
.
As
ou
tlin
ed
in
th
e S
hir
e o
f C
ap
el’
s D
isa
bil
ity A
cce
ss &
In
clu
sio
n P
lan
, m
an
y o
f th
e b
roa
d s
tra
teg
ies
wil
l n
ot
be
co
mp
lete
d i
n 2
01
2-2
01
7 h
ow
eve
r
ind
ivid
ua
l ta
sks
to
sup
po
rt
the
a
chie
ve
me
nt
of
tho
se
stra
teg
ies
ma
y
we
ll
be
u
nd
ert
ake
n
in
pa
rt
or
wh
ole
in
2
01
2-2
01
7
thro
ug
h
the
Imp
lem
en
tati
on
Pla
n.
Bro
ad
str
ate
gie
s th
at
wil
l n
ot
be
ach
ieve
d i
n 2
01
2-2
01
7 w
ill b
e s
up
po
rte
d b
y t
ask
s o
utl
ine
d i
n f
utu
re I
mp
lem
en
tati
on
Pla
ns.
Th
e f
oll
ow
ing
str
ate
gie
s a
nd
ke
y a
ctio
ns
are
su
bje
ct t
o b
ein
g i
nco
rpo
rate
d i
n f
ore
cast
ed
fin
an
cia
l ye
ar
bu
dg
et
pla
ns.
Hig
h P
rio
rity
pro
ject
s h
ave
an
ora
ng
e b
ack
gro
un
d
D
AIA
C r
esp
on
sib
ilit
ies
are
hig
hlig
hte
d in
gre
en
ATTACHMENT 2 TO ITEM 16.1
3
Ou
tco
me
On
e:
Pe
op
le w
ith
dis
ab
ilit
y h
av
e t
he
sa
me
op
po
rtu
nit
ies
as
oth
er
pe
op
le t
o a
cce
ss t
he
se
rvic
es
of,
an
d a
ny
ev
en
ts
org
an
ise
d,
by
th
e S
hir
e o
f C
ap
el.
Ba
rrie
rs t
o T
his
Ou
tco
me
:
•
Th
e S
hir
e o
f C
ap
el’
s p
oli
cie
s m
ay n
ot
ad
eq
ua
tely
re
fle
ct r
eq
uir
em
en
ts f
or
pe
op
le w
ith
dis
ab
ilit
y
•
Th
e S
hir
e m
ay n
ot
pro
vid
e a
de
qu
ate
acc
ess
fo
r p
eo
ple
wit
h d
isa
bil
ity t
o t
he
fa
ciliti
es
ho
ldin
g t
he
eve
nts
an
d s
erv
ice
s
•
Co
ntr
act
ors
an
d o
the
r se
rvic
e p
rovid
ers
usi
ng
sh
ire
fa
ciliti
es
ma
y n
ot
be
aw
are
of
the
ne
ed
s o
f p
eo
ple
wit
h d
ive
rse
ab
ilit
ies
•
Eve
nt
coo
rdin
ato
rs m
ay
no
t b
e e
du
cate
d o
r a
wa
re o
f d
isa
bil
ity a
cce
ss r
eq
uir
em
en
ts
•
It i
s n
ot
alw
ays
po
ssib
le t
o h
old
co
mm
un
ity m
an
ag
ed
eve
nts
in
acc
ess
ible
lo
cati
on
s
Str
ate
gy
T
ask
T
ask
Tim
eli
ne
R
esp
on
sib
ilit
y
1.
En
sure
th
at
pe
op
le w
ith
dis
ab
ilit
y a
re p
rovid
ed
wit
h a
n
op
po
rtu
nit
y t
o c
om
me
nt
on
acc
ess
to
se
rvic
es.
•
Lia
ise
wit
h r
ele
va
nt
con
tra
cto
rs w
ho
are
de
ve
lop
ing
an
d i
mp
lem
en
tin
g S
hir
e a
ctiv
itie
s
to e
nsu
re t
he
y a
dh
ere
to
th
e D
AIP
po
licy
•
Incr
ea
se t
he
co
ntr
act
or’
s a
wa
ren
ess
of
the
imp
ort
an
ce o
f g
ett
ing
co
mm
en
ts o
n s
erv
ice
s
fro
m p
eo
ple
wit
h d
isa
bil
ity.
•
Sh
ire
to
en
cou
rag
e c
on
tra
cto
rs t
o in
clu
de
me
cha
nis
ms
to a
ssis
t p
eo
ple
wit
h d
isa
bil
ity
to c
om
me
nt
on
th
eir
se
rvic
es
July
20
12
&
On
go
ing
20
13
& O
ng
oin
g
20
12
& O
ng
oin
g
Go
ve
rna
nce
Off
ice
r /
CD
O
En
gin
ee
rin
g
Co
ntr
act
s O
ffic
er
(EC
O)/
CD
O
EC
O/C
DO
2.
Imp
lem
en
t st
rate
gie
s to
ide
nti
fy b
arr
iers
to
in
clu
sio
n in
shir
e s
erv
ice
s
•
Re
vie
w a
nd
up
da
te 2
00
7 f
aci
liti
es
an
d
serv
ice
s a
ud
it
•
Co
mm
un
ity c
on
sult
ati
on
pro
cess
to
in
clu
de
mo
re t
ha
n o
ne
en
ga
ge
me
nt
stra
teg
y
•
Pro
mo
te t
he
Co
un
cils
DA
IAC
to
th
e p
ub
lic
20
14
On
go
ing
20
15
CD
O/A
sse
ts O
ffic
er
All
Sta
ff
DA
IAC
/CD
O
3.
Lob
by lo
cal
bu
sin
ess
es,
sta
te
an
d C
om
mo
nw
ea
lth
go
ve
rnm
en
t fo
r im
pro
ve
d
serv
ice
s
•
Lob
by s
tate
go
ve
rnm
en
t fo
r im
pro
ve
d
lin
kin
g t
ran
spo
rt b
etw
ee
n t
ow
nsh
ips
•
De
ve
lop
an
acc
ess
an
d in
clu
sio
n p
ack
ag
e t
o
en
cou
rag
e l
oca
l b
usi
ne
sse
s to
en
ha
nce
acc
ess
an
d in
clu
sio
n
On
go
ing
20
15
CE
O
CD
O/D
AIA
C/C
EO
ATTACHMENT 2 TO ITEM 16.1
4
Str
ate
gy
T
ask
T
ask
Tim
eli
ne
R
esp
on
sib
ilit
y
4.
Co
nti
nu
e t
o r
ese
arc
h a
nd
att
ain
to
wa
rd u
p t
o d
ate
acc
ess
ible
lib
rary
te
chn
olo
gy
an
d r
eso
urc
es
•
Co
nti
nu
e t
o i
mp
rove
acc
ess
ibil
ity o
f
tech
no
log
y a
nd
co
lle
ctio
n.
•
Tra
in l
ibra
ry s
taff
on
ho
w t
o u
se c
urr
en
t
tech
no
log
y t
o e
nh
an
ce s
erv
ice
s fo
r p
eo
ple
wit
h d
isa
bil
ity
On
go
ing
Li
bra
ry S
taff
Lib
rary
Sta
ff/H
R
5.
De
ve
lop
lin
ks
be
twe
en
th
e
DA
IP a
nd
oth
er
cou
nci
l p
lan
s
an
d s
tra
teg
ies
•
Ide
nti
fy a
pp
rop
ria
te s
tra
teg
ic b
usi
ne
ss
pla
nn
ing
do
cum
en
ts,
bu
dg
et
pro
cess
es
an
d
all
oth
er
rele
va
nt
pla
ns
an
d s
tra
teg
ies
req
uir
ing
ali
gn
me
nt
wit
h t
he
Dis
ab
ilit
y
Acc
ess
& I
ncl
usi
on
Pla
n.
•
Inco
rpo
rate
th
e o
bje
ctiv
es
of
the
Dis
ab
ilit
y
Acc
ess
& I
ncl
usi
on
Pla
n
into
Sh
ire
’s s
tra
teg
ic
pla
nn
ing
, b
ud
ge
tin
g p
roce
sse
s a
nd
all o
the
r
rele
va
nt
pla
ns
an
d s
tra
teg
ies
•
Re
vie
w D
AIP
an
nu
all
y t
o e
nsu
re t
ha
t
bu
dg
eti
ng
co
nsi
de
rati
on
s ca
n b
e t
ime
ly a
nd
ap
pro
pri
ate
•
DA
IAC
to
re
vie
w a
ll r
ele
van
t d
isa
bilit
y a
cce
ss
an
d in
clu
sio
n r
ela
ted
lo
cal
go
ve
rnm
en
t
stra
teg
ies
at
the
en
d o
f e
ach
ye
ar
Jan
ua
ry 2
01
7
On
go
ing
On
go
ing
De
cem
be
r 2
01
7
All
Dir
ect
ors
&
Ma
na
ge
rs
All
Dir
ect
ors
&
Ma
na
ge
rs
Dir
ect
or
Co
mm
.
Se
rvic
es/
Co
rp.
Se
rvic
es
DA
IAC
6.
Sh
ire
sta
ff,
vo
lun
tee
rs a
nd
aff
ilia
ted
co
mm
un
ity g
rou
ps
wil
l p
lan
fo
r a
cce
ssib
le a
nd
incl
usi
ve
eve
nts
.
•
En
sure
all
eve
nts
are
pla
nn
ed
usi
ng
th
e
Acc
ess
ible
Eve
nts
ch
eck
list
.
•
Pro
mo
te e
ven
t a
pp
lica
tio
n p
roce
ss a
nd
acc
ess
ibil
ity r
eq
uir
em
en
ts t
o c
om
mu
nit
y
gro
up
s
•
En
sure
th
at
the
acq
uis
itio
n o
f fe
ed
ba
ck
reg
ard
ing
acc
ess
an
d in
clu
sio
n i
s so
ug
ht
aft
er
all
ma
jor
com
mu
nit
y e
ve
nts
As
req
uir
ed
20
13
20
13
MH
S
CD
O/D
AIA
C
CD
O/M
HS
/Eve
nt
Pro
vid
ers
ATTACHMENT 2 TO ITEM 16.1
5
Str
ate
gy
T
ask
T
ask
Tim
eli
ne
R
esp
on
sib
ilit
y
7.
En
sure
th
at
Co
un
cil
sta
ff a
nd
ag
en
ts a
nd
co
ntr
act
ors
are
aw
are
of
the
re
leva
nt
req
uir
em
en
ts o
f th
e D
isa
bil
ity
Se
rvic
es
Act
.
•
Dra
ft a
nd
dis
trib
ute
DA
IP i
nfo
rma
tio
n
pa
cka
ge
wit
h e
ve
ry c
on
tra
ct d
ocu
me
nt
(co
ntr
act
or
che
ckli
st)
•
Pu
t in
form
ati
on
on
th
e w
eb
site
fo
r
con
tra
cto
rs t
o a
cce
ss e
asi
ly (
DA
IP,
imp
lem
en
tati
on
pla
n,
acc
ess
ch
eck
list
)
•
Pri
nt
ed
uca
tin
g in
form
ati
on
ab
ou
t d
isa
bil
ity
an
d in
clu
sio
n r
ela
ted
le
gis
lati
on
re
gu
larl
y i
n
ne
wsl
ett
er
– s
erv
ice
s lin
k a
nd
sn
ipp
ets
•
Incl
ud
e e
du
cati
on
an
d i
nfo
rma
tio
n a
bo
ut
leg
isla
tio
n i
n t
he
in
du
ctio
n p
roce
ss f
or
ne
w
sta
ff a
nd
vo
lun
tee
rs.
(Im
ple
me
nta
tio
n p
lan
,
che
ckli
sts,
up
da
tes
via
em
ail
.)
Au
gu
st 2
01
2
Jun
e 2
01
3
20
12
on
wa
rd
20
13
on
wa
rd
CD
O/E
CO
CD
O/I
T
CD
O/C
om
mu
nit
y
Se
rvic
es
CD
O/H
R
ATTACHMENT 2 TO ITEM 16.1
6
Ou
tco
me
Tw
o:
Pe
op
le w
ith
dis
ab
ilit
y h
av
e t
he
sa
me
op
po
rtu
nit
ies
as
oth
er
pe
op
le t
o a
cce
ss t
he
bu
ild
ing
s a
nd
oth
er
faci
liti
es
of
the
Sh
ire
of
Ca
pe
l.
Ba
rrie
rs I
de
nti
fie
d:
•
Ap
pro
pri
ate
acc
ess
fo
r p
eo
ple
wit
h d
isa
bil
ity m
ay
no
t b
e p
rovid
ed
at
som
e o
f th
e s
hir
e o
wn
ed
or
lea
sed
fa
cili
tie
s
•
Ap
pro
pri
ate
acc
ess
fo
r p
eo
ple
wit
h d
isa
bil
ity m
ay
no
t b
e p
rovid
ed
at
som
e o
f th
e c
en
tre
s fo
r re
cre
ati
on
an
d l
eis
ure
•
Ba
rrie
rs t
o e
ntr
y a
nd
eg
ress
ch
all
en
ge
s to
se
rvic
es
ma
y b
e r
ela
ted
to
co
mm
un
ity i
nfr
ast
ruct
ure
su
ch a
s fo
otp
ath
s o
r ca
rpa
rks
•
Acc
ess
to
th
e i
nte
rio
r o
f sh
ire
ow
ne
d o
r le
ase
d f
aci
liti
es
ma
y b
e l
imit
ed
to
pe
op
le w
ith
dis
ab
ilit
y
Str
ate
gy
T
ask
T
ask
Tim
eli
ne
R
esp
on
sib
ilit
y
1.
Bu
ild
ing
s a
nd
fa
ciliti
es
ow
ne
d
or
ma
na
ge
d b
y t
he
Sh
ire
of
Ca
pe
l a
re t
o b
e p
hysi
call
y
acc
ess
ible
to
pe
op
le w
ith
dis
ab
ilit
y.
•
Ide
nti
fy a
cce
ss c
om
pla
ints
an
d c
rea
te
stra
teg
ies
for
cha
ng
e
•
Au
dit
all n
ew
an
d n
ew
ly a
cqu
ire
d b
uil
din
gs
an
d s
erv
ice
s a
nd
en
ter
da
ta in
to d
ata
ba
se.
•
Ne
w b
uil
din
gs
an
d f
aci
liti
es
to b
e b
uil
t w
ith
un
ive
rsa
l a
cce
ss s
tan
da
rds
as
a g
uid
eli
ne
As
req
uir
ed
As
req
uir
ed
On
go
ing
En
gin
ee
rin
g &
Op
era
tio
ns
(E&
O)
Ass
ets
Off
ice
r
EC
O
2.
Sig
na
ge
le
ad
ing
to
sh
ire
faci
liti
es
an
d s
erv
ice
s to
be
cle
arl
y v
isib
le
•
Au
dit
dir
ect
ion
al a
nd
acc
ess
re
late
d s
ign
ag
e
for
vis
ua
lly a
cce
ssib
le
20
15
E
&O
3.
Ne
w o
r re
de
velo
pm
en
t w
ork
s
to p
rovid
e a
cce
ss t
o p
eo
ple
wit
h d
isa
bil
ity
•
Sh
ire
to
re
vie
w p
rop
osa
ls f
or
red
eve
lop
me
nt
an
d n
ew
wo
rk p
roje
cts.
•
Ap
ply
th
e B
uild
ing
Co
de
of
Au
stra
lia
,
Re
sid
en
tia
l D
esi
gn
Co
de
Sta
nd
ard
s, A
ust
rali
an
Sta
nd
ard
s o
n A
cce
ss,
A H
um
an
Rig
hts
an
d
Eq
ua
l R
igh
ts l
eg
isla
tio
n t
o a
ll n
ew
wo
rks
an
d
serv
ice
s.
•
In
clu
de
ap
pro
pri
ate
sp
eci
fica
tio
ns
in t
en
de
r
do
cum
en
ts
As
req
uir
ed
As
req
uir
ed
As
req
uir
ed
Pla
nn
ing
&
De
ve
lop
me
nt
Pla
nn
ing
&
De
ve
lop
me
nt
Go
ve
rna
nce
Off
ice
r
/ E
CO
4.
Sh
ire
ma
na
ge
d A
CR
OD
pa
rkin
g
to m
ee
t th
e d
em
an
d o
f p
eo
ple
wit
h d
isa
bil
ity i
n t
erm
s o
f
•
Au
dit
ne
w a
nd
pro
po
sed
AC
RO
D b
ays
•
Re
vie
w t
he
ne
ed
fo
r a
dd
itio
na
l b
ays
•
Bri
ng
exi
stin
g A
CR
OD
ba
ys
ass
oci
ate
d w
ith
On
go
ing
E
&O
ATTACHMENT 2 TO ITEM 16.1
7
Str
ate
gy
T
ask
T
ask
Tim
eli
ne
R
esp
on
sib
ilit
y
qu
an
tity
an
d l
oca
tio
n.
Sh
ire
fa
cili
tie
s in
to lin
e w
ith
cu
rre
nt
leg
isla
tio
n
5.
Ad
vo
cate
acc
ess
an
d i
ncl
usi
on
to l
oca
l b
usi
ne
sse
s a
nd
con
tra
cto
rs.
•
Inve
stig
ate
me
an
s o
f p
rovid
ing
ad
vic
e a
nd
ass
ista
nce
to
im
pro
ve
acc
ess
.
•
Pro
mo
te t
o b
usi
ne
ss t
he
eco
no
mic
be
ne
fits
of
be
ing
acc
ess
ible
th
rou
gh
Yo
ur
We
lco
me
.
•
De
ve
lop
an
acc
ess
ibil
ity A
dvic
e P
ack
fo
r lo
cal
bu
sin
ess
•
Ma
ke
acc
ess
in
form
ati
on
ava
ila
ble
on
th
e
Sh
ire
’s w
eb
site
.
Jun
e 2
01
8
20
13
20
15
20
13
CE
O/C
DO
CE
O/C
DO
CD
O/D
AIA
C
CD
O/I
T
6.
En
ha
nce
acc
ess
an
d in
clu
sio
n in
pa
rks
an
d p
ub
lic
op
en
sp
ace
s
•
Ide
nti
fie
d p
rio
rity
pa
rks,
pla
yg
rou
nd
s a
nd
rese
rve
s
•
De
ve
lop
an
d im
ple
me
nt
pro
gra
m o
f
pro
gre
ssiv
e u
pg
rad
e.
•
Au
dit
th
e f
oo
tpa
ths
in D
aly
ell
up
fo
r so
cia
l
incl
usi
on
, ra
mp
an
d a
cce
ss b
arr
iers
20
13
20
17
20
14
Dir
ect
or
En
gin
ee
rin
g &
Op
era
tio
ns
(DE
O)
7.
Imp
rove
acc
ess
to
th
e b
ea
ch
an
d t
he
se
a f
or
pe
op
le u
sin
g
wh
ee
lch
air
s.
•
Inve
stig
ate
me
tho
ds
of
pro
vid
ing
acc
ess
incl
ud
ing
wo
rkin
g w
ith
oth
er
ag
en
cie
s su
ch a
s
Su
rf L
ife
Sa
vin
g A
ust
rali
a.
•
Imp
lem
en
t a
str
ate
gy t
o p
rovid
e a
cce
ss.
Ma
rch
20
17
Ma
y 2
01
7
DE
O/C
DO
DE
O/C
DO
8.
En
sure
th
at
pu
bli
c to
ile
ts m
ee
t
the
ass
oci
ate
d a
cce
ssib
ilit
y
sta
nd
ard
s.
•
Re
vie
w 2
01
1 a
ud
it o
f p
ub
lic
toile
ts
•
Ad
d r
eq
uir
ed
re
no
va
tio
ns
to m
ain
ten
an
ce a
nd
wo
rks
sch
ed
ule
.
•
Ad
he
re t
o u
niv
ers
al a
cce
ss g
uid
elin
es
for
all
ne
w t
oile
t fa
ciliti
es
Ap
ril 2
01
7
Jun
e 2
01
7
On
go
ing
DE
O
DE
O
Pla
nn
ing
&
De
ve
lop
me
nt
ATTACHMENT 2 TO ITEM 16.1
8
Ou
tco
me
Th
ree
:
Pe
op
le w
ith
dis
ab
ilit
y r
ece
ive
in
form
ati
on
fro
m t
he
Sh
ire
of
Ca
pe
l in
a f
orm
at
tha
t w
ill
en
ab
le t
he
m t
o a
cce
ss t
he
info
rma
tio
n a
s re
ad
ily
as
oth
er
pe
op
le a
re a
ble
to
acc
ess
it.
Ba
rrie
rs I
de
nti
fie
d:
•
Info
rma
tio
n r
ela
tin
g t
o t
he
sh
ire
s se
rvic
es
an
d f
aci
liti
es
is n
ot
alw
ays
ava
ila
ble
in
ap
pro
pri
ate
fo
rma
ts f
or
pe
op
le w
ith
dis
ab
ilit
y.
Eg
:
o
Wri
tte
n in
form
ati
on
ma
y b
e t
oo
co
mp
lex
o
Pe
op
le w
ith
he
ari
ng
dif
ficu
ltie
s ca
n n
ot
acc
ess
Sh
ire
se
rvic
es
by t
he
ph
on
e
o
Ad
ve
rtis
ing
of
shir
e s
erv
ice
s a
nd
fa
ciliti
es
is o
nly
do
ne
th
rou
gh
th
e m
ed
ia o
f p
rin
t
•
Sig
ns
pro
du
ced
fo
r, o
r in
form
ing
pe
op
le o
f, c
ou
nci
l o
r sh
ire
fa
cili
tie
s a
nd
se
rvic
es
are
no
t a
lwa
ys
ap
pro
pri
ate
fo
r p
eo
ple
wit
h v
isu
al a
nd
inte
lle
ctu
al d
isa
bil
ity
•
Bra
ille
an
d t
act
ile
in
form
ati
on
is
no
t a
va
ila
ble
in
ma
ny s
hir
e f
aci
liti
es.
•
Cle
ar
sig
np
ost
ing
an
d p
ath
wa
y m
ark
ing
s to
co
mm
un
ica
te t
he
pla
cem
en
t o
f sh
ire
fa
cili
tie
s a
nd
se
rvic
es
are
no
t a
lwa
ys
in p
lace
Str
ate
gy
T
ask
T
ask
Tim
eli
ne
R
esp
on
sib
ilit
y
1.
Imp
rove
co
mm
un
ity
aw
are
ne
ss t
ha
t C
ou
nci
l
info
rma
tio
n c
an
be
ma
de
ava
ila
ble
in
alt
ern
ati
ve
form
ats
up
on
re
qu
est
.
•
De
ve
lop
a lis
t o
f g
uid
eli
ne
s a
nd
co
nta
cts
tha
t ca
n b
e
dis
trib
ute
d t
o t
he
sta
ff.
•
Ind
uct
ion
to
pre
pa
re s
taff
to
pro
vid
e i
nfo
rma
tio
n i
n
alt
ern
ati
ve
fo
rma
ts if
ne
cess
ary
.
•
Ad
vis
e t
he
co
mm
un
ity v
ia t
he
lo
cal n
ew
spa
pe
r, k
ey
sta
ke
ho
lde
rs a
nd
co
mm
un
ity
ne
wsl
ett
ers
th
at
oth
er
form
ats
are
ava
ila
ble
.
20
13
On
go
ing
20
14
CD
O
Co
rp.
Se
rvic
es
CD
O/A
ll S
taff
2.
En
sure
th
at
the
Sh
ire
’s
we
bsi
te m
ee
ts c
on
tem
po
rary
go
od
pra
ctic
e.
•
We
bsi
te t
o b
e d
esi
gn
ed
to
me
et
acc
ess
ibil
ity g
uid
eli
ne
s
ou
tlin
ed
by W
3C
•
En
sure
all
fo
rms
an
d a
pp
lica
tio
ns
are
ava
ila
ble
ele
ctro
nic
all
y.
20
15
20
15
IT O
ffic
er
IT/A
ll S
taff
3.
Do
cum
en
tati
on
to
be
in
an
ap
pro
pri
ate
fo
rma
t u
sin
g
cle
ar
an
d c
on
cise
la
ng
ua
ge
•
Ad
ve
rtis
e a
va
ila
bil
ity o
f la
rge
pri
nt
san
se
rif
fon
t fo
r S
hir
e
do
cum
en
ts t
o b
e s
ha
red
wit
h t
he
pu
bli
c
•
Ad
op
t Sta
te G
ove
rnm
en
t G
uid
eli
ne
s fo
r In
form
ati
on
,
Se
rvic
es
an
d F
aci
liti
es
into
ge
ne
ral p
ract
ice
.
Jan
ua
ry 2
01
6
Jan
ua
ry 2
01
6
Co
rpo
rate
Se
rvic
es
(CS
)
4.
Str
ee
tsca
pe
to
in
clu
de
ta
ctil
e
ind
ica
tors
at
sig
nif
ica
nt
pa
thw
ays
an
d c
ross
ing
s
•
Str
ee
tsca
pe
pla
nn
ing
to
in
clu
de
bu
dg
et
for
tact
ile
in
dic
ato
rs
•
Au
dit
pa
thw
ays
an
d p
ub
lic
op
en
sp
ace
s to
de
term
ine
ap
pro
pri
ate
lo
cati
on
s
Jun
e 2
01
7
20
16
DE
O
DE
O/D
AIA
C
ATTACHMENT 2 TO ITEM 16.1
9
Ou
tco
me
Fo
ur:
P
eo
ple
wit
h d
isa
bil
ity
re
ceiv
e t
he
sa
me
le
ve
l a
nd
qu
ali
ty o
f se
rvic
e f
rom
th
e s
taff
of
the
Sh
ire
of
Ca
pe
l a
s o
the
r p
eo
ple
rece
ive
fro
m t
he
sta
ff o
f th
e S
hir
e.
Ba
rrie
rs I
de
nti
fie
d:
•
Sh
ire
sta
ff a
nd
vo
lun
tee
rs d
ea
lin
g w
ith
th
e p
ub
lic
ma
y n
ot
ha
ve t
he
kn
ow
led
ge
or
con
fid
en
ce t
o c
om
mu
nic
ate
ap
pro
pri
ate
ly w
ith
ind
ivid
ua
ls t
ha
t d
o n
ot
com
mu
nic
ate
usi
ng
sp
ee
ch a
nd
/or
vis
ion
.
•
Sh
ire
sta
ff a
nd
vo
lun
tee
rs m
ay n
ot
ha
ve
th
e a
pp
rop
ria
te k
no
wle
dg
e o
r e
xpe
rie
nce
to
co
mm
un
ica
te a
pp
rop
ria
tely
wit
h
pe
op
le w
ith
no
n p
hysi
cal d
isa
bil
ity
•
Sh
ire
fa
ciliti
es
an
d s
erv
ice
s m
ay n
ot
be
eq
uip
pe
d w
ith
acc
ess
en
ha
nci
ng
te
chn
olo
gy a
nd
eq
uip
me
nt
tha
t ca
n e
na
ble
pe
op
le w
ith
div
ers
e a
bil
itie
s to
be
gra
nte
d e
qu
al ri
gh
ts a
nd
op
po
rtu
nit
ies
Str
ate
gy
T
ask
s T
ask
Tim
eli
ne
R
esp
on
sib
ilit
y
1.
Sta
ff a
nd
Co
un
cill
or
ind
uct
ion
s to
in
clu
de
dis
ab
ilit
y a
nd
acc
ess
ed
uca
tio
n a
nd
in
form
ati
on
•
All
oca
te t
ime
in
in
du
ctio
n f
or
ove
rvie
w o
f E
qu
al
Op
po
rtu
nit
y,
dis
crim
ina
tio
n,
ha
rass
me
nt,
so
cia
l
incl
usi
on
an
d a
cce
ss l
eg
isla
tio
ns
ad
op
ted
in
th
e S
hir
es
wo
rkp
lace
On
go
ing
Hu
ma
n R
eso
urc
es
(HR
)
2.
Fu
rth
er
ge
ne
rate
an
d
sust
ain
sta
ff a
wa
ren
ess
of
dis
ab
ilit
y a
nd
acc
ess
iss
ue
s.
•
Pro
vid
e i
ncl
usi
on
tra
inin
g
to s
taff
wh
o w
ork
wit
h t
he
pu
bli
c
•
Pro
mo
te u
niv
ers
al a
cce
ss a
nd
in
clu
sio
n t
rain
ing
to
pla
nn
ing
an
d b
uil
din
g o
ffic
ers
•
Ma
ke
th
e D
AIP
in
form
ati
on
ava
ila
ble
to
all
sta
ff a
nd
pro
mo
te u
pd
ate
s
•
An
nu
al
me
eti
ng
wit
h d
ire
cto
rs/k
ey s
taff
to
re
vie
w D
AIP
An
nu
all
y/O
ng
oin
g
On
go
ing
20
12
/ O
ng
oin
g
An
nu
all
y/O
ng
oin
g
CD
O/H
R
CD
O/P
lan
nin
g &
De
ve
lop
me
nt
CD
O/E
MT
DA
IAC
3.
Fe
ed
ba
ck b
e c
olle
cte
d f
or
futu
re s
erv
ice
pro
vis
ion
exc
ell
en
ce
•
Co
nsu
lta
tio
n w
ith
th
e D
AIA
C s
ou
gh
t fo
r m
ajo
r p
roje
cts
an
d f
ee
db
ack
pro
vid
ed
to
re
leva
nt
sta
ff
•
Dir
ect
ors
/ke
y s
taff
in
vit
ed
to
att
en
d D
AIA
C a
s re
qu
ire
d
for
fee
db
ack
•
Me
tho
ds
for
acq
uir
ing
fe
ed
ba
ck t
o b
e in
teg
rate
d in
to
the
pla
nn
ing
sta
ge
of
ma
jor
Sh
ire
ma
na
ge
d p
roje
cts
As
req
uir
ed
As
req
uir
ed
20
17
CD
O/D
AIA
C/E
MT
CD
O/D
AIA
C
All
Sta
ff
ATTACHMENT 2 TO ITEM 16.1
10
Str
ate
gy
T
ask
s T
ask
Tim
eli
ne
R
esp
on
sib
ilit
y
4.
Pro
mo
te t
he
DA
IP t
o a
ll
con
tra
cto
rs,
con
sult
an
ts a
nd
ext
ern
al o
rga
nis
ati
on
s th
at
pro
vid
e s
erv
ice
s to
th
e
pu
bli
c o
n b
eh
alf
of
the
Sh
ire
•
Co
ntr
act
or
che
ckli
st a
nd
in
form
ati
on
pa
cka
ge
to
be
incl
ud
ed
in
pa
pe
rwo
rk
•
DA
IP t
o b
e m
ad
e a
va
ila
ble
on
th
e w
eb
site
•
Co
ntr
act
or
rep
ort
ing
re
qu
ire
me
nts
to
in
clu
de
acc
ess
an
d in
clu
sio
n a
chie
ve
me
nts
On
go
ing
20
12
20
17
CD
O/G
ov./
EC
O
IT/C
DO
CD
O/E
CO
Ou
tco
me
Fiv
e:
P
eo
ple
wit
h d
isa
bil
ity
ha
ve
th
e s
am
e o
pp
ort
un
itie
s a
s o
the
r p
eo
ple
to
ma
ke
co
mp
lain
ts t
o t
he
Sh
ire
of
Ca
pe
l.
Ba
rrie
rs I
de
nti
fie
d:
•
Th
e n
ee
ds
of
pe
op
le w
ith
dis
ab
ilit
y m
ay n
ot
alw
ays
be
ta
ke
n in
to a
cco
un
t w
he
n d
eve
lop
ing
gri
eva
nce
me
cha
nis
ms
•
Ba
rrie
rs t
ha
t p
eo
ple
wit
h d
isa
bil
ity h
ave
to
acc
ess
ing
gri
eva
nce
me
cha
nis
ms
are
no
t kn
ow
n b
y t
he
sh
ire
Str
ate
gy
T
ask
s T
ask
Tim
eli
ne
Re
spo
nsi
bil
ity
1.
Co
mp
lain
ts a
nd
gri
eva
nce
me
cha
nis
ms
are
ava
ila
ble
in a
va
rie
ty o
f fo
rma
ts t
o
me
et
the
ne
ed
s o
f p
eo
ple
wit
h d
isa
bil
ity.
•
Co
mm
un
ity m
em
be
rs p
rovid
ed
wit
h a
va
rie
ty o
f d
iffe
ren
t
fee
db
ack
me
tho
ds
incl
ud
ing
na
tio
na
l re
lay s
erv
ice
, in
tern
et
an
d o
ffic
e b
ase
d f
orm
s, f
oru
ms,
an
d s
urv
eys.
•
Pro
mo
te a
cce
ssib
le c
om
pla
ints
me
cha
nis
ms
to t
he
com
mu
nit
y.
•
Fo
rms
ma
de
ava
ila
ble
th
rou
gh
th
e in
tern
et
Jun
e 2
01
7
On
go
ing
On
go
ing
CD
O/D
AIA
C
CD
O
All
Sta
ff
2.
Ed
uca
te s
taff
to
fa
cili
tate
rece
ipt
of
com
pla
ints
fro
m
pe
op
le w
ith
a d
isa
bilit
y.
•
Inco
rpo
rate
go
od
pra
ctic
e i
n h
an
dlin
g c
om
pla
ints
fro
m
pe
op
le w
ith
dis
ab
ilit
ies
into
in
du
ctio
n a
nd
dis
ab
ilit
y
aw
are
ne
ss t
rain
ing
.
•
Ind
uct
ion
to
in
clu
de
DA
IP p
roce
sse
s a
nd
po
lici
es
•
Cle
arl
y d
efi
ne
d a
nd
ea
sy t
o u
nd
ers
tan
d c
ha
nn
els
of
com
mu
nic
ati
on
fo
r st
aff
gri
eva
nce
s
An
nu
al
20
13
20
16
CD
O/H
R
HR
HR
ATTACHMENT 2 TO ITEM 16.1
11
Str
ate
gy
T
ask
s T
ask
Tim
eli
ne
Re
spo
nsi
bil
ity
3.
Fe
ed
ba
ck a
bo
ut
Sh
ire
ma
na
ge
d e
ve
nts
, se
rvic
es
an
d f
aci
liti
es
to b
e
coll
ect
ed
by s
taff
,
con
tra
cto
rs a
nd
vo
lun
tee
rs
wh
en
po
ssib
le
•
Pu
bli
c co
nsu
lta
tio
n t
o o
ccu
r w
he
n a
pp
rop
ria
te
•
Lib
rari
es
to c
oll
ect
fe
ed
ba
ck a
nd
co
mm
en
ts f
rom
th
e
com
mu
nit
y t
he
n f
orw
ard
to
ap
pro
pri
ate
te
am
or
CD
O.
•
Re
leva
nt
Fe
ed
ba
ck p
rese
nte
d t
o D
AIA
C b
y C
DO
•
Sh
ire
se
rvic
es
to i
nco
rpo
rate
th
e c
oll
ect
ion
of
fee
db
ack
an
d
com
me
nts
fro
m t
he
co
mm
un
ity
•
Eve
nts
to
in
clu
de
a f
ee
db
ack
me
cha
nis
m (
eg
: In
zon
e,
Co
mm
un
ity F
oru
ms.
)
•
Co
ntr
act
ors
to
be
re
qu
est
ed
to
co
lle
ct f
ee
db
ack
an
d
com
me
nts
fro
m c
lie
nts
On
go
ing
On
go
ing
On
go
ing
20
17
20
15
20
17
All
Sta
ff
Lib
rary
/CD
O
CD
O
CD
O/
All
Sta
ff
CD
O
CD
O/E
CO
Ou
tco
me
Six
:
Pe
op
le w
ith
dis
ab
ilit
y h
av
e t
he
sa
me
op
po
rtu
nit
ies
as
oth
er
pe
op
le t
o p
art
icip
ate
in
an
y p
ub
lic
con
sult
ati
on
by
th
e
Sh
ire
of
Ca
pe
l.
Ba
rrie
rs I
de
nti
fie
d:
•
Th
e n
ee
ds
an
d r
eq
uir
em
en
ts o
f p
eo
ple
wit
h d
isa
bil
ity m
ay
no
t a
lwa
ys
be
ta
ke
n in
to c
on
sid
era
tio
n w
he
n d
eve
lop
ing
co
nsu
lta
tio
n p
lan
s
•
Co
mm
un
ity a
nd
co
un
cil co
nsu
lta
tio
ns
ma
y n
ot
alw
ays
be
co
nd
uct
ed
in
fa
cili
tie
s w
ith
un
ive
rsa
l a
cce
ss
•
Co
mm
un
ica
tio
n o
f ti
me
s a
nd
fa
cili
tie
s o
f p
ub
lic
con
sult
ati
on
ma
y n
ot
ha
ve
be
en
dis
trib
ute
d in
a v
ari
ety
of
form
ats
Str
ate
gy
T
ask
s T
ask
Tim
eli
ne
R
esp
on
sib
ilit
y
1.
Co
nti
nu
e t
o e
mp
ow
er
com
mu
nit
y
pa
rtic
ipa
tio
n in
pu
bli
c co
nsu
lta
tio
n
pro
cess
es
•
Pro
mo
te t
he
ro
le a
nd
exi
ste
nce
of
the
Sh
ire
’s
Dis
ab
ilit
y A
cce
ss a
nd
In
clu
sio
n A
dvis
ory
Co
mm
itte
e t
o t
he
co
mm
un
ity.
•
Dis
ab
ilit
y A
cce
ss C
om
mit
tee
to
me
et
reg
ula
rly
to p
rovid
e s
tra
teg
ic a
dvic
e t
o C
ou
nci
l, w
ith
sup
po
rt f
rom
Co
un
cil
sta
ff.
On
go
ing
On
go
ing
CD
O/D
AIA
C
CD
O/D
AIA
C
ATTACHMENT 2 TO ITEM 16.1
12
Str
ate
gy
T
ask
s T
ask
Tim
eli
ne
R
esp
on
sib
ilit
y
•
Pu
bli
c co
nsu
lta
tio
n o
pp
ort
un
itie
s a
re p
rom
ote
d
usi
ng
a d
ive
rse
ra
ng
e o
f m
eth
od
s –
we
bsi
te,
rad
io,
ne
wsp
ap
er,
eve
nt
flye
rs,
HA
CC
, S
en
iors
Ce
ntr
es,
on
lin
e s
urv
eys
ava
ila
ble
via
ph
on
e e
tc
On
go
ing
CD
O/A
ll S
taff
2.
On
go
ing
mo
nit
ori
ng
of
the
DA
IP t
o
en
sure
im
ple
me
nta
tio
n a
nd
sati
sfa
cto
ry o
utc
om
es.
•
Dis
ab
ilit
y A
cce
ss &
In
clu
sio
n A
dvis
ory
Co
mm
itte
e t
o r
eg
ula
rly m
on
ito
r th
e p
rog
ress
of
the
DA
IP i
mp
lem
en
tati
on
pla
n a
nd
be
in
vo
lve
d
in a
ll r
evie
ws
of
the
pla
n.
•
CD
O t
o r
eg
ula
rly c
oll
ect
in
form
ati
on
fro
m e
ach
dir
ect
ora
te a
nd
re
po
rt t
o D
AIA
C
Bim
on
thly
On
go
ing
CD
O/D
AIA
C
CD
O
3.
Imp
rove
acc
ess
fo
r p
eo
ple
wit
h
dis
ab
ilit
ies
to t
he
est
ab
lish
ed
con
sult
ati
ve
pro
cess
of
Co
un
cil.
•
Ne
w c
ou
nci
l ch
am
be
rs t
o i
ncl
ud
e a
cce
ss a
nd
incl
usi
on
te
chn
olo
gy a
nd
de
sig
n
•
En
sure
ag
en
da
s, m
inu
tes
an
d o
the
r d
ocu
me
nts
are
ava
ila
ble
on
re
qu
est
in
alt
ern
ati
ve
fo
rma
ts
Jun
e 2
01
7
On
go
ing
CE
O
CE
O/C
DO
4.
Se
ek a
bro
ad
ra
ng
e o
f vie
ws
on
dis
ab
ilit
y a
nd
acc
ess
iss
ue
s fr
om
the
lo
cal
com
mu
nit
y.
•
En
sure
ke
y o
utc
om
es
of
the
DA
IP a
re
inco
rpo
rate
d in
to c
om
mu
nit
y co
nsu
lta
tio
n
pro
cess
es
wh
en
eve
r a
pp
rop
ria
te.
•
Pro
mo
te t
he
Dis
ab
ilit
y A
cce
ss a
nd
In
clu
sio
n
Ad
vis
ory
Co
mm
itte
e w
ith
in t
he
Ca
pe
l
com
mu
nit
ies.
On
go
ing
On
go
ing
DA
IAC
/CD
O
DA
IAC
/CD
O
ATTACHMENT 2 TO ITEM 16.1
13
Ou
tco
me
Se
ve
n:
P
eo
ple
wit
h d
isa
bil
ity
ha
ve
th
e s
am
e o
pp
ort
un
itie
s a
s o
the
r p
eo
ple
to
ob
tain
an
d m
ain
tain
em
plo
ym
en
t w
ith
th
e
Sh
ire
of
Ca
pe
l.
Ba
rrie
rs I
de
nti
fie
d:
•
Em
plo
ym
en
t a
nd
vo
lun
tee
rin
g o
pp
ort
un
itie
s m
ay n
ot
be
ad
ve
rtis
ed
in
an
acc
ess
ible
ma
nn
er.
•
Em
plo
ye
es
wit
h a
dis
ab
ilit
y m
ay f
ee
l u
nsu
pp
ort
ed
in
th
e w
ork
forc
e.
Str
ate
gy
T
ask
s T
ask
Tim
eli
ne
R
esp
on
sib
ilit
y
1.
En
sure
em
plo
ym
en
t a
nd
vo
lun
tee
rin
g o
pp
ort
un
itie
s a
re
ad
ve
rtis
ed
in
an
acc
ess
ible
ma
nn
er.
•
Re
vie
w j
ob
ad
ve
rtis
em
en
t te
mp
late
an
d
pro
cess
fo
r a
cce
ssib
ilit
y.
•
Re
vie
w v
olu
nte
eri
ng
po
lici
es
an
d p
roce
du
res
for
dis
ab
ilit
y a
cce
ss c
on
sid
era
tio
ns.
Se
pte
mb
er
20
15
HR
2.
Co
nti
nu
e t
o f
ost
er
a c
ult
ure
of
eq
ua
l e
mp
loym
en
t.
•
Co
nti
nu
e t
o i
ncl
ud
e a
n E
qu
al E
mp
loym
en
t
Op
po
rtu
nit
y s
tate
me
nt
in j
ob
ad
ve
rtis
em
en
ts.
•
Lia
ise
wit
h D
isa
bil
ity E
mp
loym
en
t S
erv
ice
Pro
vid
ers
re
ga
rdin
g b
est
pra
ctic
e E
qu
al
Em
plo
ym
en
t O
pp
ort
un
ity S
tra
teg
ies.
•
Pro
mo
te a
cu
ltu
re o
f E
qu
al
Em
plo
ym
en
t
Op
po
rtu
nit
y t
hro
ug
h i
ncl
usi
on
in
sta
ff p
oli
cie
s,
pro
ced
ure
s a
nd
in
du
ctio
n m
ate
ria
ls.
On
go
ing
H
R
3.
Fo
ste
r a
n o
rga
nis
ati
on
al cu
ltu
re
tha
t va
lue
s a
nd
is
resp
on
sive
to
th
e
div
ers
ity o
f th
e S
hir
e’s
sta
ff a
nd
cou
nci
llo
rs.
•
In
clu
de
a d
isa
bilit
y a
cce
ss a
nd
in
clu
sio
n
com
po
ne
nt
as
pa
rt o
f th
e i
nd
uct
ion
pro
cess
fo
r
all
ne
w s
taff
, st
ud
en
ts a
nd
vo
lun
tee
rs.
•
Imp
lem
en
t fa
ir a
nd
in
clu
sive
ma
na
ge
me
nt
an
d
ad
min
istr
ati
ve
pra
ctic
es
tha
t e
na
ble
bro
ad
er
an
d m
ore
div
ers
e p
art
icip
ati
on
in
em
plo
ym
en
t.
On
go
ing
C
EO
4.
Pro
vid
e i
nfo
rma
tio
n a
nd
su
pp
ort
for
em
plo
ye
es
wit
h a
dis
ab
ilit
y.
•
Pro
vid
e a
cce
ss t
o i
nfo
rma
tio
n a
nd
su
pp
ort
to
em
plo
ye
es
wit
h a
dis
ab
ilit
y.
On
go
ing
H
R
ATTACHMENT 2 TO ITEM 16.1
ATTACHMENTS TO ITEM 16.2
Local Emergency Management Committee Minutes
Attachment 1: Minutes of the meeting of the Shire of Capel Local Emergency
Management Committee held on 26 August 2015
SHIRE OF CAPEL
LOCAL EMERGENCY MANAGEMENT COMMITTEE MEETING – 26.08.15
TABLE OF CONTENTS
LEMC0801 CONFIRMATION OF MINUTES – 25.02.15 .............................................. 2 REPORTS .................................................................................................................... 3 LEMC0802 (4.1) LEMC Annual Report and Review of 2014/15 LEMC Annual Business Plan .... 3 GENERAL BUSINESS ................................................................................................... 6 LEMC0803 (5.1) Meeting Days, Times, Locations and Invitation Response ......................... 6 LEMC0804 (5.2) LEMC Annual Exercise ......................................................................... 9 MEETING CLOSURE ................................................................................................... 11
ATTACHMENT TO ITEM 16.2
SHIRE OF CAPEL Minutes of the Local Emergency Management Committee meeting held at the Peppermint Grove Beach Community Centre, Hayfield Drive, Peppermint Grove Beach on Wednesday 26 August 2015, commencing at 10.00am. PRESENT: Council Delegate and Chairman Cr M Scott Council Delegate Cr J Scott Council Delegate Cr B Bell State Emergency Management Committee Mr V Cheema Department of Agriculture & Food WA Mr B Smith Department of Fire & Emergency Services Mr N Elrick Chief Bush Fire Control Officer Mr C Scott Department for Child Protection & Family Support Ms R Boucher Iluka Resources Limited Ms L Hutchinson Bunbury Police Mr R Patchett Bunbury Police Mr M Leishman OBSERVERS: LEMC Executive Officer Mr D Collins Executive Manager Community Services Mrs M Plume APOLOGIES: Department for Child Protection & Family Support Ms H Neill Department of Fire & Emergency Services Mr R Bradshaw Department of Fire & Emergency Services Mr B Punman LEMC0801 CONFIRMATION OF MINUTES – 25.02.15 Moved Cr B Bell, Seconded Cr J Scott That the Minutes of the previous LEMC meeting held on 25 February 2015, as printed, be confirmed.
Carried VOTING REQUIREMENTS Simple majority
ATTACHMENT TO ITEM 16.2
LOCAL EMERGENCY MANAGEMENT COMMITTEE MINUTES – 26.08.15 3 REPORTS
LEMC0802 (4.1) LEMC Annual Report and Review of 2014/15 LEMC Annual Business Plan
Location: Capel Applicant: Shire of Capel File Reference: Nil Disclosure of Interest: Nil Date: 20.08.15 Author: Emergency Management Coordinator, D Collins Senior Officer: Executive Manager Community Services, M Plume Attachments: LEMC Annual Report 2014/15 MATTER FOR CONSIDERATION To endorse the actions of the Emergency Management Coordinator in compiling and submitting the LEMC Annual Report 2014/15 to the District Emergency Management Committee (DEMC). BACKGROUND / PROPOSAL Background In June 2015, correspondence was received from the District Emergency Management Committee requiring the Shire of Capel LEMC to lodge an Annual Report on the Committee’s activities, together with a report on progress made towards the objectives of the 2014/15 Annual Business Plan. As the deadline for lodging this documentation with the District Emergency Management Committee was 15 July 2015, it was not possible for the Report to be presented to the Committee for endorsement prior to lodgement. Proposal The Committee to endorse the contents of the Shire of Capel LEMC 2014/15 Annual Report and the comments relating to achievements towards the objects of the LEMC 2014/15 Annual Business Plan and the actions of the Emergency Management Officer in forwarding these documents to the DEMC. STATUTORY ENVIRONMENT Emergency Management Act 2005 – Section 40 - Annual report of local emergency management committee - provides as follows: (1) After the end of each financial year each local emergency management committee is to prepare and submit to the district emergency management committee for the district an annual report on activities undertaken by it during the financial year. (2) The annual report is to be prepared within such reasonable time, and in the manner, as is directed in writing by the SEMC. POLICY IMPLICATIONS There are no Council Policy implications associated with this matter.
ATTACHMENT TO ITEM 16.2
LOCAL EMERGENCY MANAGEMENT COMMITTEE MINUTES – 26.08.15 4 State Emergency Management Committee (SEMC) Policy 2.6 however requires each LEMC to prepare and submit to the DEMC for the district an annual report on activities undertaken by it during the financial year pursuant to Section 40 of the Emergency Management Act 2005. SEMC Policy 2.6 (22) requires the lodgement of the annual report within 2 weeks of the end of the financial year. FINANCIAL IMPLICATIONS Budget There are no annual budget financial implications associated with this matter. Long Term There are no long term financial implications associated with this matter. Whole of Life There are no whole of life financial implications associated with this matter. SUSTAINABILITY IMPLICATIONS There are no sustainability implications associated with this matter. STRATEGIC IMPLICATIONS Consideration of this matter is consistent with Strategic Outcome 3.4 – Promote Emergency Risk Awareness - of the Environmental Experience of the Shire of Capel Corporate Business Plan 2013 – 2017. CONSULTATION There has been no consultation undertaken in the preparation of the 2014/15 Annual Report. COMMENT The 2014/15 Annual Report is a factual statement of the meetings held, agencies represented and activities of the LEMC.
1. The Shire of Capel LEMC Chairperson is a member of the DEMC and also represents the City of Bunbury and the Shires of Collie, Dardanup and Harvey at this forum.
2. Annual reporting completed in accordance with SEMP 2.6.
3. No policies provided for review by SEMC.
4. No incidents within the Shire of Capel required an Incident Management Group to be
activated during 2014/2015. VOTING REQUIREMENTS Simple majority
ATTACHMENT TO ITEM 16.2
LOCAL EMERGENCY MANAGEMENT COMMITTEE MINUTES – 26.08.15 5 LEMC0802 OFFICER’S RECOMMENDATIONS – 4.1/COMMITTEE DECISION Moved Cr J Scott, Seconded Cr B Bell Council be advised that the Shire of Capel LEMC endorses the contents of the Shire of Capel LEMC 2014/15 Annual Report and the comments relating to achievements towards the objects of the LEMC 2014/15 Annual Business Plan and the actions of the Emergency Management Coordinator in forwarding these documents to the District Emergency Management Committee.
Carried
ATTACHMENT TO ITEM 16.2
LOCAL EMERGENCY MANAGEMENT COMMITTEE MINUTES – 26.08.15 6
GENERAL BUSINESS
LEMC0803 (5.1) Meeting Days, Times, Locations and Invitation Response
Location: Capel Applicant: Shire of Capel File Reference: Nil Disclosure of Interest: Nil Date: 20.08.15 Author: Emergency Management Coordinator, D Collins Senior Officer: Executive Manager Community Services, M Plume Attachments: Nil MATTER FOR CONSIDERATION To find a common preference for future meeting days, times, locations and to discuss the previous lack of invitation response. BACKGROUND / PROPOSAL Background The Shire of Capel has had to cancel a number of LEMC meetings due to lack of numbers and has found that Councillors are now being asked to attend extra meetings on Council Meeting Days. Proposal To discuss the best time and day to schedule our next LEMC meeting, currently scheduled for Wednesday, 25 November 2015. STATUTORY ENVIRONMENT Emergency Management Act 2005, Section 36 Functions of local government Under section 38 of the Emergency Management Act 2005, a local government is required to establish one or more Local Emergency Management Committees (LEMCs) for the local government’s district. However, local governments may unite for the purposes of emergency management, and establish one or more LEMC for their combined districts. The LEMC is to be managed and chaired by the Local Government with representation from organisations and agencies that play a key role in emergency management within their district. The functions of a LEMC, in relation to its district or the area for which it is established, are: • to advise and assist the local government in ensuring that Local Emergency Management
Arrangements (LEMAs) are established for its district; • to liaise with public authorities and other persons in the development, review and testing
of the LEMA; and • to carry out other emergency management activities as directed by the SEMC or
prescribed by the regulations.
ATTACHMENT TO ITEM 16.2
LOCAL EMERGENCY MANAGEMENT COMMITTEE MINUTES – 26.08.15 7 5.22 Minutes of Council and Committee Meetings
(1) The person presiding at a meeting of a council or a committee is to cause minutes to be kept of the meeting’s proceedings.
(2) The minutes of a meeting of a council or a committee are to be submitted to the next ordinary meeting of the council or the committee, as the case requires, for confirmation.
POLICY IMPLICATIONS There are no Council Policy implications associated with this matter. FINANCIAL IMPLICATIONS Budget There are no budget implications associated with this matter. Long Term There are no long term financial implications associated with this matter. Whole of Life There are no whole of life financial implications associated with this matter. SUSTAINABILITY IMPLICATIONS There are no environmental, social or economic implications associated with this matter. STRATEGIC IMPLICATIONS There are no Strategic implications associated with this matter. CONSULTATION Consultation with the committee members to establish preferred dates and times. COMMENT Once decided the meeting dates can only be changed by members requesting change along with the Committee Chairman. VOTING REQUIREMENTS Simple majority
ATTACHMENT TO ITEM 16.2
LOCAL EMERGENCY MANAGEMENT COMMITTEE MINUTES – 26.08.15 8 LEMC0803 OFFICER’S RECOMMENDATIONS – 5.1/COMMITTEE DECISION Moved Cr B Smith, Seconded Mr C Scott It be recommended to the Council that the future LEMC meeting dates and times as agreed be accepted.
Future meetings will be held quarterly, on the 2nd Wednesday of the month at 10.00am.
The next meeting of the LEMC will be held at 10.00am on Wednesday,
4 November 2015. Carried
ATTACHMENT TO ITEM 16.2
LOCAL EMERGENCY MANAGEMENT COMMITTEE MINUTES – 26.08.15 9
LEMC0804 (5.2) LEMC Annual Exercise
Location: Capel Applicant: Shire of Capel File Reference: Nil Disclosure of Interest: Nil Date: 20.08.15 Author: Emergency Management Coordinator, D Collins Senior Officer: Executive Manager Community Services, M Plume Attachments: Nil MATTER FOR CONSIDERATION To ensure the annual exercise for the Local Emergency Management Committee is conducted. The 2015 exercise will be held today Wednesday, 26 August 2015. BACKGROUND / PROPOSAL Background State Emergency Management Policy 2.5 requires local governments to ensure that their emergency management arrangements are exercised annually. Exercises may be undertaken in conjunction with other emergency management agencies or by the local government alone. The Shire of Capel LEMC last conducted an exercise in March 2014. Proposal The Committee to participate in the annual exercise scheduled for Wednesday, 26 August 2015. STATUTORY ENVIRONMENT Emergency Management Act 2005, Section 36 36. Functions of local government It is a function of a local government — (a) subject to this Act, to ensure that effective local emergency management
arrangements are prepared and maintained for its district; (b) to manage recovery following an emergency affecting the community in its district;
and (c) to perform other functions given to the local government under this Act. POLICY IMPLICATIONS There are no Council Policy implications associated with this matter. 1. State Emergency Management Policy 2.5 (22) provides that at the first meeting in each
year the LEMC should develop and approve the next financial year exercise schedule. This schedule is to be forwarded to the DEMC.
2. State Emergency Management Policy 2.5 (24) also states that it is a function of the LEMC
to liaise with emergency management agencies and other persons in the development, review and testing of local emergency management arrangements.
ATTACHMENT TO ITEM 16.2
LOCAL EMERGENCY MANAGEMENT COMMITTEE MINUTES – 26.08.15 10 3. State Emergency Policy 2.5 (45) also states that local governments are to ensure that their
arrangements are exercised annually. Exercises may be undertaken in conjunction with other emergency management agencies or by the local government alone.
FINANCIAL IMPLICATIONS Budget The only costs which are likely to be incurred in conducting this exercise relate to catering for participants. These costs could be accommodated within the existing annual budget allocation for the operation of the Shire of Capel LEMC. Long Term There are no long term financial implications associated with this matter. Whole of Life There are no whole of life financial implications associated with this matter as no asset has been created. SUSTAINABILITY IMPLICATIONS There are no environmental, social or economic implications associated with this matter. STRATEGIC IMPLICATIONS Consideration of this matter is consistent with the Shire of Capel Strategic Community Plan 2013-2031, Strategy 3.4B – Lead our communities in Emergency Management, which forms part of Strategic Objective 2 – To preserve and enhance the natural and built environment to ensure it is liveable, sustainable and adapts to our communities’ needs and expectations. CONSULTATION There has been minimal consultation undertaken at this stage on this matter. COMMENT Previously the LEMC agreed that the annual exercise would be conducted as a discussion exercise, rather than a functional exercise. SEMC will coordinate the exercise to follow on from last year’s Flood (Dam Burst) exercise. VOTING REQUIREMENTS Simple majority LEMC0804 OFFICER’S RECOMMENDATIONS – 5.2/COMMITTEE DECISION Moved Cr J Scott, Seconded Cr B Bell That the report of the exercise as presented by Mr Vikram Cheema, Community Emergency Management Officer, SEMC be presented to Council as evidence of the annual exercise and meets the requirements of State Emergency Management Policy 2.5.
Carried
ATTACHMENT TO ITEM 16.2
LOCAL EMERGENCY MANAGEMENT COMMITTEE MINUTES – 26.08.15 11 MEETING CLOSURE The LEMC meeting closed at 12.41pm. These minutes were confirmed at a Local Emergency Management Committee meeting on _________ _______ 2015. Signed Presiding Person at the meeting at which time the minutes were confirmed. Date ___ ___
ATTACHMENT TO ITEM 16.2