attendees: gail mcdermott, paula pretty, mary sanger, mary ... · christine shapiro volunteered to...
TRANSCRIPT
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October 2015 Meeting Agenda
Attendees: Gail McDermott, Paula Pretty, Mary Sanger, Mary Lasdin, Eric Forman, Allison Kane, Kathy Ventullo, Christine Shapiro, Liane Gonzalez, Bonnie Spicer, Marci Bailey Unavailable: Gail Tenney, Donna Maloney
o 1. Introduction & Welcome • Welcome to new participants
o 2. Status Updates
• Treasurer’s report - see attached. Mary reports needing to file 2014.2015
financial information by 11/1/15 and State PC form due 12/1/15. ▪ Planner sale update ~ $3500 ▪ Ad money ? > $1100 ▪ New contact signed by Gail Tenney for 500 copies. She negotiated
a better rate then previously offered to us for 450 books.
• Vote for Officers – VP, Secretary (Gail president, Paula interim treasurer) ▪ Mary Sanger stepping down at the end of November. Paula Pretty
nominated and unanimously voted in as Interim Treasurer effective 12/1/15 while a new Treasurer could be found.
▪ Kathy Ventullo nominated and unanimously approved as Secretary effective 11/1/15.
▪ Mary Lasdin nominated and unanimously approved as Vice-President effective 11/1/15.
▪ Christine Shapiro volunteered to be trained as new Treasurer. Nomination and unanimously approved that Paula Pretty and Christine Shapiro would be Co-Treasurers 12/1/15 and Mary Sanger would be available to assist with the transition.
▪ Heidi Hastings nominated and unanimously approved as Community Liaison effective 11/11/15.
• Snack Shack ▪ Football games:
• Oct. 23, Thanksgiving, potential play-off games o Planning on extra game this Friday against
Newburyport.
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o Eric reports football team is doing well and if they win this week, they will be in the playoffs. We can expect to have up to 2 games depending on how well the team does.
• ~ $875 sales last game
o $160 in cash donations, so far o Purchases from donations have been allocated on
sign-up genius and credited to those who donated the money.
o Sign-up Genius has been helpful in getting new volunteers to assist with the shack.
o Presently have a good supply of beverages, depending on how many more games we have and the weather. Sell much more hot chocolate on cold nights.
• Needs /food for Thanksgiving
o Suggestions of chili/chips, clam chowder, apple crisp made
o Rich Lasdin will call Lynnfield for their suggestions and check out Wakefield’s snack shack at MICCA.
• MICCA finals / breakfast before departure - 32 kids ▪ Lasdins bringing hot chocolate for breakfast and water for the bus ▪ Gail M bringing 2 boxes of coffee, 3 dozen donuts ▪ Christine bringing cups and juice ▪ Heidi bringing 3 dozen bagels and cream cheese ▪ Christine Shapiro bringing juice ▪ Liane Gonzalez bringing bananas ▪ Concern about little protein however this was the food the kids
wanted. ? Kathy bringing yogurt • Concert uniform fittings?
▪ Needs to be completed the first 3 weeks in December.
o 3. Music Department Upcoming Events/Needs • HS Band
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▪ MICCA Finals, Lawrence Oct. 25 report time: 7:30 am Veteran’s Memorial Field in Lawrence, MA. $15/10 admission. 1:45 Awards.
▪ Veteran’s Day - Band only. Report time 10 am
▪ Districts update – no one from band attending districts.
• HS Chorus/Masquers ▪ Musical - A Christmas story
• Fundraising - Hornets/Candy Canes • Check Oriental Traders for mini Santa Hats? Blue scarves? • Carnations/Flowers - red/green/white/blue • NRMB placing a full page ad in the datebook. Will ask Marci
Bailey to design.
▪ District auditions – 5 vocalists attending, 4 females, 1 male. Carla Lister driving. Allison collecting checks from students, Mary Sanger wrote a check to cover the audition fees ($13 x 5= $65 in one check in exchange for student checks). Students pay for initial audition, Music Boosters covers the fee if they are invited to audition for the next level.
▪ Chorus/Noteorious dates
• Working on a video audition for WGBH competition
▪ Performing Arts trip
• Approximately 45 students attending, chaperones make the list over 50. Allison saved money on airfares by dividing in to 2 groups.
• Several classes arranged. Marching Band performance is uncertain at this time (? Uniforms/equipment).
• Deposit/payments will be handled by the School Department.
• Eric/Allison looking in to a Gray Line affiliate for better bus pricing in FL.
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• Parents group is running several fundraisers. Kathy Ventullo running two events and maintaining sales spreadsheet.
o Yankee Candle o Wrapping Paper
• Liane Gonzalez coordinating comedy night on behalf of Music Boosters to help raise money for the trip. Discussions regarding on logistics of running the event. A suggestion was made that NRMB sponsor the event and the parents of students attending the troop would actually run the event. NRMB to donate $1500 to sponsor the event so that all proceeds will benefit the trip. This plan was unanimously passed. Tickets will be sold for $25 pp. and will include the comedy show and pizza.
o Sunday to Thursday $1100 o Friday/Saturday $1500 o Up to 150 tickets o Tentative date: 1/23/16
• Elementary ▪ Funding wish lists – Mrs. Harrison
(No Elementary school representative at meeting. Gail McDermott’s email after September meeting, not answered.
o 4. Other
• Hornets
• Planners
• Suggestions
▪ Honey Ham Fundraiser at Opening Night of Musical (12/4) to benefit NRMB scholarships.
• Seniors – 7 in the Band, 1 in Chorus, ? others eligible
o 5. Next Meeting Date • November 18
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Performance Calendar (B=Band, JB= Jazz Band, Ch=Chorus, N=Noteorious, P=Piano) 10/23 Football Game @ 7pm, report time@ 4:45 pm (B only) 10/25 MICCA @ 10 am, report time @ 7:30 am (B only) 11/11 Veteran’s Day on the Common @ 11 am, report time @ 10 am (B only) 11/26 Thanksgiving @ 10:30 am, report time @ 7:30 or 8:30 am (B only) 11/29 Tree Lighting @ 4 pm; Chorus all day, Band reports @ 3 pm, Ch/N reports @ 2:15 @ assigned locations by group. They sing 2:30-4 (B, Ch, N) 12/4 A Christmas Story Musical @ 7:30 pm 12/5 A Christmas Story Musical @ 4:00 pm 12/11 A Christmas Story Musical @ 7:30 pm 12/12 A Christmas Story Musical @ 4:00 pm 12/16 MS Holiday Concert @ 7 pm 12/22 HS Holiday Concert @ 7 pm, Snow date 12/23 (B, JB, Ch, N, P)
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9/18/15 10/2/15 10/16/15 10/23/15 PlayOff
#1 PlayOff
#2 Thanksgiving
Rich Lasdin X X X X X X X
Mary Lasdin X X X X X X X
Katherine Lasdin X ?
Eli Spicer X ?
Gail McDermott X X X X X NO X
Paula Pretty X X X X NO X
Gail Tenney X X X X X X
Andrew Tenney X XCongo
Crissy Tenney X X X
Liane Gonzalez X X X X NO
Kathy Ventullo X X X X
Nick Ventullo X Xcook
Christine Shapiro X X X X X
Marci Bailey X NO NO
Paul Bailey X
Michelle Barrette X X
Donna Madden X ? ?
Scott Madden X ? ?
Mary Wiburg X
Heidi Hastings X
Jerilyn Rinaldi X X NO
Robin Palazzolo X
Jeff Shapiro X
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Pizza P/U
Mary Sanger X X X X notneeded
Andrew Tenney X (Updated several times after meeting)
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10/20/15 North Reading Music Boosters Treasurer Report
1. 2014 taxes filed 10/20/15 2. Secretary of State Annual Report DUE NOV 1 (need officers elected)
3. Finances:
Current MM balance $3,563.29 ___________________________________________ Current Checking balance $10,970.87
Outstanding checks/debits $88.97 Mary Lasdin $678.68 Mary Lasdin (shack supplies) $78.63 Mary Lasdin (band costume) $34.99 Eric Forman (band costume)
total -$881.27 _______________ Net Balance Checking $10,089.60 FY 15/16 Expenditures to date: Accountant $350.00 Att. Gen fees $140.00 Planner prize 50.00 Band costume 78.63 Total $618.63 Planner to date: Money deposited: 9/4 490.00 9/15 970.00 9/25 341.00 9/19 1289.00 Total to date $3090.00 Cost of planners: -$3287.57 Planner profiit -$197.57