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©2012 Prentice Hall Business Publishing, Auditing 14/e, Arens/Elder/Beasley 5 - 5
Audit of the Acquisition and Payment Cycle: Tests of Controls, Substantive Tests of Transactions, and Accounts
Payable.
Chapter 18
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©2012 Prentice Hall Business Publishing, Auditing 14/e, Arens/Elder/Beasley 18 - 2
Learning Objective 1
Identify the accounts and the classes of transactions in the acquisition and payment cycle.
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©2012 Prentice Hall Business Publishing, Auditing 14/e, Arens/Elder/Beasley 18 - 3
Transactions in the Acquisition and Payment Cycle
Three classes of transactions: 1. Acquisitions of goods and services
2. Cash disbursements
3. Purchase returns and allowances
and purchase discounts
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©2012 Prentice Hall Business Publishing, Auditing 14/e, Arens/Elder/Beasley 18 - 4
Accounts in the Acquisition and Payment Cycle
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Learning Objective 2
Describe the business functions and the related documents and records in the acquisition and payment cycle.
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©2012 Prentice Hall Business Publishing, Auditing 14/e, Arens/Elder/Beasley 18 - 6
Classes of Transactions and Accounts
Inventory
Property, plant, and equipment
Prepaid expenses
Leasehold improvements
Accounts payable
Manufacturing expenses
Selling and administrative expenses
Acquisitions:
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©2012 Prentice Hall Business Publishing, Auditing 14/e, Arens/Elder/Beasley 18 - 7
Classes of Transactions and Accounts
Cash in bank (from cash disbursements)
Accounts payable
Purchase discounts
Cash disbursements:
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©2012 Prentice Hall Business Publishing, Auditing 14/e, Arens/Elder/Beasley 18 - 8
Business Functions in the Cycle
Receiving Goods and Services
Processing Purchase Orders
Recognizing the Liability
Processing & Recording cash disbursements
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©2012 Prentice Hall Business Publishing, Auditing 14/e, Arens/Elder/Beasley 18 - 9
Related Documents and Reports
Processing purchase orders: Purchase requisition Purchase order
Receiving goods and services: Receiving report
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©2012 Prentice Hall Business Publishing, Auditing 14/e, Arens/Elder/Beasley 18 - 10
Related Documents and Reports
Recognizing the liability: Vendor’s invoice
Debit memo
Voucher
Acquisitions transaction file
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©2012 Prentice Hall Business Publishing, Auditing 14/e, Arens/Elder/Beasley 18 - 11
Related Documents and Reports
Recognizing the liability: Acquisitions journal or listing
Accounts payable master file
Accounts payable trial balance
Vendor statement
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©2012 Prentice Hall Business Publishing, Auditing 14/e, Arens/Elder/Beasley 18 - 12
Related Documents and Reports
Processing and recording cash disbursements: Check
Cash disbursements transaction
file Cash disbursements journal or
listing
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Learning Objective 3
Understand internal control, and design and perform tests of controls and substantive tests of transactions for the acquisition
and payment cycle.
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©2012 Prentice Hall Business Publishing, Auditing 14/e, Arens/Elder/Beasley 18 - 14
Methodology for Designing Controls and Substantive Tests
Understand internal control – acquisitions and cash disbursements
Assess planned control risk – acquisitions and cash disbursements
Determine extent of testing controls
Audit procedures
Sample size
Items to select
Timing
Design tests of controls and substantive tests of transactions
for acquisitions and cash disbursements to meet
transaction-related audit objectives
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©2012 Prentice Hall Business Publishing, Auditing 14/e, Arens/Elder/Beasley 18 - 15
Understand Internal Control
Study the client’s flowcharts Review internal control questionnaires
Perform walk-through tests
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Assess Planned Control Risk
Authorization of purchases Separation of asset custody from other functions Timely recording and independent review of transactions Authorization of payments
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©2012 Prentice Hall Business Publishing, Auditing 14/e, Arens/Elder/Beasley 18 - 17
Determine Extent of Testing of Controls
The auditor identifies the key internal controls and weaknesses and assesses control risk The auditor performs tests of controls to obtain evidence that controls are operating effectively
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©2012 Prentice Hall Business Publishing, Auditing 14/e, Arens/Elder/Beasley 18 - 18
Controls and Substantive Tests of Transactions for Acquisitions
Recorded acquisitions are for goods and services received (occurrence) Existing acquisitions are recorded (completeness) Acquisitions are accurately recorded (accuracy)
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©2012 Prentice Hall Business Publishing, Auditing 14/e, Arens/Elder/Beasley 18 - 19
Controls and Substantive Tests of Transactions for Acquisitions
Acquisitions are correctly included in the master files (posting and summarization) Acquisitions are correctly classified (classification) Acquisitions are recorded on the correct dates (timing)
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©2012 Prentice Hall Business Publishing, Auditing 14/e, Arens/Elder/Beasley 18 - 20
Attributes Sampling
Because of the importance of tests of controls and substantive tests of transactions for acquisitions and cash disbursements, the use of attributes sampling is common in this audit area.
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©2012 Prentice Hall Business Publishing, Auditing 14/e, Arens/Elder/Beasley 18 - 21
Important Differences Compared to other Cycles
Acquisitions and Payments Cycle transactions:
Larger number of transactions
Significant judgment
Wide range of dollar amount
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Learning Objective 4
Describe the methodology for designing tests of details of balances for accounts payable using the audit risk model.
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©2012 Prentice Hall Business Publishing, Auditing 14/e, Arens/Elder/Beasley 18 - 23
Identify client business risks affecting
accounts payable
Methodology for Designing Tests of Balances for Accounts Payable
Set tolerable misstatement and assess inherent risk
for accounts payable
Assess control risk for the acquisition and
payment cycle
Phase I
Phase I
Phase I
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©2012 Prentice Hall Business Publishing, Auditing 14/e, Arens/Elder/Beasley 18 - 24
Methodology for Designing Tests of Balances for Accounts Payable
Design and perform tests of controls and
substantive tests of transactions
for the acquisition and payment cycle
Phase II
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Timing
Items to select
Sample size
Audit procedures
Methodology for Designing Tests of Balances for Accounts Payable
Design and perform analytical procedures
for accounts payable balance
Design tests of details of accounts payable balance to
satisfy balance- related audit objectives
Phase III
Phase III
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Learning Objective 5
Design and perform analytical procedures for accounts payable.
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Analytical Procedures for the Acquisition and Payment Cycle
Review list of accounts payable for unusual, nonvendor, and interest- bearing payables
Classification misstatement for nontrade liabilities
Analytical procedure
Compare acquisition- related expense account balances with prior years
Misstatement of accounts payable and expenses
Possible misstatement
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Analytical Procedures for the Acquisition and Payment Cycle
Analytical procedure
Compare individual accounts payable with previous years
Unrecorded or nonexistent accounts, or misstatements
Calculate ratios, such as purchases divided by accounts payable, and accounts payable divided by current liabilities
Unrecorded or nonexistent accounts, or misstatements
Possible misstatement
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Learning Objective 6
Design and perform tests of details of balances for accounts payable, including out-of-period liability tests.
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Out-of-Period Liability Tests
Examine underlying documentation for subsequent cash disbursements Examine underlying documentation for bills not paid several weeks after the year-end Trace receiving reports issued before year-end to related vendors’ invoices
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Out-of-Period Liability Tests
Trace vendors’ statements that show a balance due to the accounts payable trial balance Send confirmations to vendors with whom the client does business
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Cutoff Tests
Relationship of cutoff to physical observation of inventory Inventory in transit FOB destination FOB origin
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Learning Objective 7
Distinguish the reliability of vendors’ invoices, vendors’ statements, and confirmations of accounts payable as audit
evidence.
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Reliability of Evidence
Distinction between vendors’ invoices and vendors’ statements Difference between vendors’ statements and confirmations
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Accounts Payable Confirmation
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Sample Size
Sample sizes for accounts payable tests vary considerably, depending on many factors.
Statistical sampling is less commonly used for the audit of accounts payable than for accounts receivable.
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Types of Audit Tests for the Acquisition and Payment Cycle
TOC + STOT + AP + TDB = Sufficient appropriate evidence per GAAS
Cash in Bank
Accounts Payable
Acquisition Expenses
Payments Expenses
Audited by TOC, STOT, and AP
Ending balance
Ending balance
Audited by TOC, STOT, and AP
Audited by AP and
TDB
Audited by AP and
TDB
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Types of Audit Tests for the Acquisition and Payment Cycle
TOC + STOT + AP + TDB = Sufficient appropriate evidence per GAAS
Accounts Payable
Acquisition Assets
Acquisition of assets
Ending balance
Audited by TOC, STOT, and AP
Audited by AP and
TDB
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End of Chapter 18