augment hrms

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Augment EAI

Bank of Tokyo

Augment HRMS


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Augment HR Solution

Based on Augment BPM Platform

Handles both Computation and Process Management Aspects

Facility for archiving & linking external documents

Capable of handling end-to-end HRM Function


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Applications

HR Portal Employee Demographics

Organization Structure

Utility Applications (Birthday Reminder, ToDo etc.)

Workflows Recruitment

Pre-Joining

Post-Joining

Leave Management

Salary/Miscellaneous Reimbursements

Training Management

Performance Management

Queries / HR Helpdesk

Exit Processes


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Organization Database

Augment maintains Organization and Employee Hierarchy

Employee Demographics General Info, Contact Info, Skills/Academics, Experience

Reporting Relationship (Admin, Functional, Matrix), Salary/Designation/Grade (Past &Present)

Organization Structure Organization, Organization Units, Level / Grades, Designation, Location

OU Grade Designation Mapping

OU wise Holiday Calendar

User Information Users are Employees, Contract Employees, Vendors


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Employee Recruitment Process

Positions Maintenance

Position, Min / Max Yrs of Experience Required, Qualification Required, No of

Seats, Location, Remuneration,

Position Opening Date, Position Closing Date

List of people interviewed for the position List of people Selected for the position

Resume Master

Name, few basic details

Referral Employee Id or Referral Consultant Name

Resume Document in .doc, .rtf, .pdf format

Business Rules

E.g. Check for duplicity in range of n months

E.g. 1 consultant cannot give more than n resumes in 1 month

Resume Search

Consultant monthly Invoicing


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Joining Process

Pre-Joining

HR acknowledges the resume as new joinee

Candidate receives Offer Email

System initiates Medical Checkup and Reference Check

On clearance, HR enters actual joining information Intimation to Candidate

Email for resourcing

Post-Joining

Employee fills Post Joining form

System generates Employee Code


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New Joiner Screen


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Employee Database Maintenance

Employee Profile Maintenance

Employee can self edit few information without any approval

Like Address, Phone Number, Blood Group etc

Approval required for editing some fields

Like location, Qualification etc.

HR Initiates

Promotion, Re-designation, Transfer

Follows designed approval path

Location HR can manage profiles of all employees in location

Audit is maintained for each modification to the profile HR can revert to any previous profile, in case of errors

Search Facility to find employee profile

on employee code, name, location, etc.


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Employee Profile Screen


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Leave Process

Configurable Leave Plan for Each Location / Grade

Leave Types allowed, Half days allowed, Include Week offs, Max Request in

year, Annual Quota, Accrual per month

Leave card maintenance of Employee per year

HR can override the leave balances Leave Request

Can be created by self or on-behalf by Manager / HR

Follows defined Approval Cycle

Systems allows exception with exceptions status available to approver


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Leave Request Screen


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Leave Management System


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Reimbursement

Reimbursement Category

Salary

Miscellaneous

Reimbursement Entitlements for each Location & Grade in a

Reimbursement category Claim Request

Can be created by self


Finance can modify the amount in Line Items

Systems allows exception with exceptions status available to approver


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Training

Training Database

HR defines a training calendar for a year

Training Content, Trainers, pre-requisites for the training

Training Programs

HR creates a training program by filling Training Start Date, End Date andTrainers

Employee / Manager / HR nominate people for training


Training Schedule

Employee can view the schedule of training program being conducted

Certifications and Feedback

Certification to participants if entitled and eligible

Participants Feedback and assessment management


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Training Program Screen


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KRA Master General

Function Specific

Level Related

KRA Setting Supervisor selects relevant KRAs for employee

Decides relative weights for each parameter

Decides time period for appraisal (default Annual)

Employee informed, can view KRA sheet

Employee can give comments, request modification in finite time


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System Triggered Appraisal Process System advises employee to fill self appraisal in the agreed KRA Sheet

Self appraisal transmitted to supervisor, can modify and give appraisal ratings

Appraisal transmitted to reviewing officer finalizes ratings

Appraisal may or may not be shared with employee Requests for modification possible at each step

Finalized Appraisal Feeds Workitems for

Salary Increment

Training Schedule

Career Advancement

Next Appraisal Date


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HR Helpdesk

Case Any Query/Problem of an employee is a Case

Created by Employee

Problem Statement, Severity

Follows defined Resolution Cycle Service Levels

Configurable turn-around-time and related parameter for each service type and

severity

Resolution & Feedbacks

At every level of resolution cycle, option to provide comments

Options to take Employees feedback on resolution


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Exit Process

Employee fills resignation form Fill basic fields like Reason, Date of leaving

Defined approval cycle

Supervisor of employee approves or rejects employees request against the

reason and date of leaving provided

Finalize date of leaving

Based on the organizations policy like notice period, if the employee is allowed to

leave, a final date is given to him/her

Intimate Payroll

After Clearance cycle, a notification goes to Payroll

Clearance cycle

Fills various exit checklists like MIS checklist, Exit checklist

Employee fills the exit interview

Fills exit interview form for face to face interview discussion


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Exit Request Screen


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Augment Benefits

Web Based Application No Client Deployment

Quick n Easy Application development & deployment

Ready framework only process needs to development & deployed

Common Security, access control, SLA management, compliance modules

Real Time Data Capture

Transparent & Automated Reports

Operational Real Time Control thru KPI dashboards

Inbuilt Escalation alerts & notifications

Integrated Process Automation Infrastructure

Open Architecture Integration with other applications/processes

Leverages SOA

Extend Applications to Mobile Phones


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Employee Profile Database


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Employee Survey/Poll on Intranet


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Augment EAI

Bank of TokyoThank You !

augment hrms

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