australia new zealand agent workshop
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Agent Information Pack, Australia New Zealand Agent Workshop 2018 Page 1
2018Information
Pack
Australia New Zealand Agent Workshop
April 4 - 6, 2018
88 Federal Street,Auckland,New Zealand
Phone: +64 9 363 6070Fax: +64 9 363 6120 Website ►https://www.skycityauckland.co.nz
Venue
SKYCITY Auckland Convention Centre
ICEF GmbHAm Hofgarten 953113 Bonn, Germany
Tel: + 49 228 201 19 0Web: www.icef.com
AGENTS
Agent Information Pack, Australia New Zealand Agent Workshop 2018 Page 2
Hotel Accommodation
Your accommodation at one of our partner hotels in Auckland will be sponsored by ICEF for 3 nights from Wednesday afternoon, April 4, 2018 until Saturday morning, April 7, 2018 - provided you actively participate in the programme. Your presence at the ANZA Workshop will be expected from 8:55 to 18:00 on April 5 and from 8:55 to 17:00 on April 6. A formal hotel booking confirmation will be sent to you approx. 4-6 weeks prior to the event. ICEF will sponsor one room per agency, unless otherwise stated.
ICEF will allocate a hotel for you and can unfortunately not accept requests or make changes once the final booking is confirmed. If you intend to arrive before April 4 or wish to prolong your stay in Auckland beyond April 7, please note that you will be responsible for the costs of any extra nights booked outside the workshop period. We will send you booking instructions together with your hotel confirmation.
Venue hotel
Visa RequirementsNew Zealand offers a visa waiver for stays of up to 3 months for a number of countries. Your passport must be valid for up to 3 months after the departure date. A list of visa waiver countries can be found ►here.Nationals from ALL other countries need to apply for a visitor visa. Information on fees, requirements and where to send your visa can be found ►here. Please check your travel itinerary prior to departure to see if you need a transit visa for any other country to get to New Zealand.ICEF offers visa support which provides you with a letter of invitation for the duration of the workshop. If you wish to request this service, please send an email to ►[email protected] check regulations well ahead before travelling.
Should you need to leave the event early, please inform us of this well in advance. In accordance with the ►Agent Terms & Conditions, please note that clients leaving the event early without prior notification will be subject to an Early Departure Fee equivalent to one night´s accommodation at your allocated hotel´s prevailing rate.
All additional costs for the use of telephone, mini-bar, early check-in / late check-out, extra nights outside the workshop period, parking, laundry, room service, etc. will be at your own expense. The hotel will therefore ask you for your credit card details upon check-in.
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Airport Arrival
Auckland’s International Airport is located 21 km from the city centre and the following transport facilities will be available to you upon arrival:
Taxis: There are numerous taxi ranks located outside the domestic and international terminals. A taxi ride to the SKYCITY Grand Hotel will take approximately 45 minutes (varies dependant on traffic) and costs approximately NZ$ 75.
By SkyBus: ►SkyBus conveniently operates buses to and from the airport 24 hours a day, 7 days a week. Between 7am and 7pm it departs every 10 minutes (for departures outside these hours, please refer to the SkyBus website). Tickets cost NZ$ 18 and can be pre-purchased online at ►www.skybus.co.nz, from the SkyBus ticket kiosk or directly from the driver.
45 min driving distance to the SKYCITY Auckland.The fare by taxi is around NZ$ 75
By Super Shuttle: On demand shuttles between the airport and SKYCITY Hotel are NZ$ 35 for one person each way plus NZ$ 9 for each additional passenger.Tickets can be purchased online at ►www.supershuttle.co.nz.
Selfdrive: If you are travelling by car, take the Southern Motorway north, exit at Nelson Street and follow the signs directly to SKYCITY. The SKYCITY Hotel offers parking at a reduced rate.
Private transfers: The SKYCITY Concierge Team can assist you with private transfer options using their luxury car service. Please phone +64 9 363 7029 or email [email protected].
Uber: Ride share services like Uber are available.
Scheduling Meetings
Scheduling Meetings prior to the Event Approximately 8 weeks prior to the event you will receive access to the Marcom eSchedule PRO online meeting scheduling system. Marcom eSchedule PRO allows you to select potential partners according to geographical origin, programmes, or date of inclusion in the system, as well as to send personalised meeting requests. In accordance with the ►Agent Terms & Conditions, a minimum of 25 meetings per agent must be scheduled prior to the event. ICEF does not schedule meetings for you. Please note that the deadline for confirming / requesting meetings is April 3, 9:00 Auckland time.
If you are using Marcom eSchedule PRO for the first time, we recommend to take a look at the ►Getting Started Information as well as ►Marcom’s video tutorials.
Scheduling Meetings During the EventIn case your schedule is not full at the close of Marcom eSchedule PRO, you will still have the possibility to maximise the number of your meetings through Marcom Onsite, a web-based application that will enable you to schedule last-minute meetings, message other event participants, view onsite workshop information and access your latest schedule.If you prefer not to opt into the last-minute scheduling function of Marcom Onsite, you may also arrange additional meetings through personal contacts between participants on the morning of each workshop day (April 5 and 6) between 8:30 and 8:55.
Marcom Onsite complements eSchedule PRO and will open on April 3, once eSchedule PRO closes. If you are using Marcom Onsite for the first time, we recommend to have a look at our video tutorials (►Introducing Marcom Onsite, ►Basics of Marcom Onsite).
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Your Catalogue Entry
Update Your Company Profile
Once you have logged on to the Marcom eSchedule PRO online meeting scheduling system for the first time, you will be asked to edit your profile, which you may change at a later date. It is very important that you take the time to enter your company’s description, as educators and exhibitors will use this information before requesting or confirming meetings with you and it will also appear in the ANZA Workshop catalogue. If you wish to add up to two representatives’ portrait-style pictures, please upload them into your profile. Photos should be uploaded in JPEG, JPG, PNG or GIF format and should have the highest resolution possible (without exceeding the max. size of 4MB). Please make sure the representative’s name appears in the file name. If your picture has a different format, please use an ►image converter.
Please complete your catalogue entry by March 10, 2018 to ensure that your correct company profile is included in the catalogue.
Onsite Registration
On-site registration will take place on Wednesday, April 4 from 13:00 to 19:00 at the ICEF hospitality and registration desk in the Auckland Promenade on level 4 of the SKYCITY Auckland Convention Centre. There you will receive your registration package including your badge, a print-out of your meeting schedule as well as the workshop catalogues. Participants arriving after the registration period stated above can register on Thursday, April 5 at the ICEF registration and hospitality desk situated on the New Zealand Promenade on level 5 from 8:00 onwards.
As the workshop is a protected trading environment, anyone not wearing a badge may not be admitted. Please also understand that for the same reason we cannot allow non-registered family, friends or staff to enter the meeting hall.
If you are new to ICEF Workshops, please have a look at the ►ICEF Workshop Procedures: Guidelines for first-time Participants with further useful event information.
Please refer to the ►Workshop Programme for further details
Workshop ProgrammeWednesday, April 4, 2018 09:00 - 13:00 Agent FAMIL tours and activities 13:00 - 19:00 Registration of participants Auckland Promenade, level 4 13:45 - 16:30 ANZA Seminars I Auckland Room 1,3 & 4 16:30 - 17:00 Refreshment break Auckland Promenade 17:00 - 19:00 ANZA Seminars II Auckland Room 3 & 4 19:00 - 21:00 Welcome reception sponsored by Study Auckland Auckland Room 1 & 2
Thursday, April 5, 2018 08:00 - 08:30 Workshop & exhibition hall opens, light networking breakfast New Zealand Promenade, level 5 08:30 - 08:55 Time for scheduling extra meetings New Zealand / Marlborough Rooms 08:55 - 11:00 Business meetings (5 x 25 minutes each) New Zealand / Marlborough Rooms 11:00 - 11:20 Refreshment break New Zealand Promenade 11:20 - 13:00 Business meetings (4 x 25 minutes each) New Zealand / Marlborough Rooms 13:00 - 14:20 Networking Lunch sponsored by Study Queensland Auckland Room, level 4 14:20 - 16:00 Business meetings (4 x 25 minutes each) New Zealand / Marlborough Rooms 16:00 - 16:20 Refreshment break New Zealand Promenade 16:20 - 18:00 Business meetings (4 x 25 minutes each) New Zealand / Marlborough Rooms 19:30 - 23:30 Dinner reception sponsored by Study in Australia’s Northern Territory Auckland Room, level 4
Friday, April 6, 201808:00 - 08:30 Workshop & exhibition hall opens, light networking breakfast New Zealand Promenade, level 5 08:30 - 08:55 Time for scheduling extra meetings New Zealand / Marlborough Rooms 08:55 - 11:00 Business meetings (5 x 25 minutes each) New Zealand / Marlborough Rooms 11:00 - 11:20 Refreshment break New Zealand Promenade 11:20 - 13:00 Business meetings (4 x 25 minutes each) New Zealand / Marlborough Rooms 13:00 - 14:10 Lunch Auckland Room, level 4 14:10 - 15:50 Business meetings (4 x 25 minutes each) New Zealand / Marlborough Rooms 15:50 - 16:10 Refreshment break New Zealand Promenade 16:10 - 17:00 Business meetings (2 x 25 minutes each) New Zealand / Marlborough Rooms 17:00 Workshop hall closes
Saturday, April 7, 2018Familiarisation (FAMIL) Tours
ICEF GmbH, Am Hofgarten 9, 53113 Bonn, Germany • Tel + 49 228 201 19 0 • Fax + 49 228 201 19 44 @icefmonitor ICEF GmbH ICEF ICEF GmbH [email protected] ► www.icef.com
SKYCITY Auckland Convention Centre • April 4 – 6, 2018
The region’s largest B2B event for buyers & sellers of education, edu-tourism, youth and student travel
Australia New Zealand Agent Workshop
Welcome Reception
Sponsors
Dinner Reception Networking Lunch, April 5
Agent Information Pack, Australia New Zealand Agent Workshop 2018 Page 5
Seminars
Recognising the importance of market trends and their impact on student enrollments, a number of seminars will be held on Wednesday, April 4, 2018, between 13:45 and 19:00.
The seminar programme includes an introductory session on How to Maximise your ICEF Workshop Experience.
A full programme overview will be available shortly.
Refreshments and Lunches
Coffee, tea and water will be available throughout the event.
Refreshments will be served on April 5 at 8:00, 11:00, and 16:00. On April 6 refreshments will be served at 8:00, 11:00, and 15:50.
A buffet lunch will be provided from 13:00 to 14:20 on April 5 and from 13:00 to 14:10 on April 6 in the Auckland Room on level 4.
Evening Networking Receptions
Welcome reception Wednesday, April 4, 19:00 to 21:00 in the Auckland Room 1 & 2.
Dinner reception Thursday, April 5, 19:30 to 23:30 in the Auckland Room.
The dress code for both receptions is smart casual. Please note that participants not wearing their badge may not be admitted.
Sponsor Welcome Reception
SponsorDinner Reception
SponsorNetworking Lunch, April 5
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General Information
Auckland has a population of over 1.2 million, which is approaching one third of New Zealand’s entire population. Its nickname is “City of Sails” due to its waterside location between the Waitemata and Manukau Harbours. It is surrounded by rainforest covered hills and many dormant volcanic cones. It is New Zealand’s most cosmopolitan city, a melting pot of European, Asian and South-Pacific cultures with a strong indigenous Maori heritage
Quick FactsTime zone: Auckland is 12 hours ahead of GMT.Temperature: Auckland enjoys a warm coastal climate without extremes of temperature. It is one of the sunniest spots in the country, with an average of over 2060 sunshine hours. It also has a high rainfall, which ensures the lushness of its rainforests. Temperatures in April are around 16 °C.Currency: New Zealand Dollar (NZ$). For current exchange rates please see ►x-rates. Credit cards are widely accepted.Public transportation: There is a free city bus that operates a small circuit which runs around central downtown, linking key destinations in Auckland city. The bus runs every 10 minutes from 8:00 to 18:00, seven days a week. Electricity: 240 volts. Plug type: Three pin sockets. Please bring your own adaptors, if necessary.
More information about Auckland can be found on the following websites:►www.aucklandnz.com►www.newzealand.com/int/
If you have any questions prior to the workshop, please contact us.We look forward to welcoming you to Auckland!
Kind regards,
Mirna Hodžić