User Manual for Auto Debit Note Processing

User Manual for Auto Debit Note Processing for Qty and Price differences: Auto debit note can be processed for below mentioned cases:

1. Qty Mismatch : Where Invoiced Qty is more than GRN Qty(Supplied Qty)

2. Price Mismatch: Where Invoice Price is more than PO Price.

Features of Invoice Reduction Process: 1. Vendor Invoice can be processed without waiting for credit memo (or) corrective invoice from

vendor.

2. Auto debit note will be posted along with invoice posting. Since physically non availability of debit

note, the same invoice number and invoice date is used for debit note processing.

3. Vendor will receive on time payment for supplied quantity and agreed price.

4. Tax calculation will be done in both the documents invoice and debit note.

5. Vendor invoice value and reduction value both will be maintained in the system.

Document Change Control

Release Description Created

by

Date Reviewed by Date Approved

by

Date

1.0 User Manual for

Auto Debit Note

Processing for

Qty and Price

Differences.

Sekhara

Reddy

01St Jul

2013

Rajasekaran 01St Jul

2013

User Manual for Auto Debit Note Processing

At the time of invoice processing to process auto debit note follow the below mentioned steps:

PO Quantity : 5 nos X 10 Eur each.

GR Quantity: 4 Nos X 10 Eur each:

User Manual for Auto Debit Note Processing

Invoice Processing with invoice Qty 5 Nos X 10 Eur each.

Go to T Code MIRO:

1. Enter the Invoice date, posting

date, invoice number, Invoice

Amount, Tax amount and Tax

code.

2. Select the layout Invoice

reduction.

3. Give the PO and press enter to get

the GR.

User Manual for Auto Debit Note Processing

1. Select Correction ID as

Vendor Error: reduce

Invoice

User Manual for Auto Debit Note Processing

1. Enter the Amount and Qty

as per the Vendor invoice in

Invoice Amount Acc and

Invoice Qty Acc.

User Manual for Auto Debit Note Processing

1. Click on simulate button.

1. It will post the 2 accounting entries.

One is for invoice document and

another one is for Debit note.

2. Invoice document FI Entry..

User Manual for Auto Debit Note Processing

1. FI Entry for Debit note

processing.

2. Click on post button.

User Manual for Auto Debit Note Processing

GR / IR Assignment View:

For Notes: