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Automatic Vehicle Clearance Support System for C&ED in LT/HYW BCP

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Request for Information on Supply and Installation of Automatic Vehicle

Clearance Support System for C&ED in LT/HYW BCP

1 Objective 1.1 The purpose of this Request for Information (RFI) is to invite proposal(s) to

implement an Automatic Vehicle Clearance Support System (AVCSS) for the Customs and Excise Department (C&ED) in the Liantang/Heung Yuen Wai Boundary Control Point (LT/HYW BCP).

1.2 This document serves to provide indicative requirement. Any requirement

detail and quantity as referred are for reference only. It should not be interpreted as the final requirements or specifications of tender document.

2 Project Brief

2.1 The intention is to install a cost effective and efficient AVCSS of high degree

of reliability and resiliency for customs clearance operation of private cars, coaches and goods vehicles in the LT/HYW BCP.

2.2 The AVCSS shall support the Road Cargo System (ROCARS) of C&ED which

facilitates electronic submission of cargo information of road cargoes to be imported into and exported out of Hong Kong. To support automatic clearance processes on vehicular lanes, the AVCSS shall interface and be compatible with the land boundary system (LBS) of C&ED and the automatic vehicle clearance system (AVCS) of ImmD.

3 Submission

You are invited to submit a proposal before 22 April 2016 (Friday) by E-mail or Fax.

4 Contact

Mr. Jacky TANG, Tel.: 2808 3521, Fax: 2873 2154, E-mail: [email protected]

5 Scopes of the System

5.1 The scopes of work include supply and installation of the AVCSS to conduct

customs clearance operation on eighteen (18) vehicular lanes for goods vehicles and twelve (12) vehicular lanes for private cars and coaches. AVCSS shall support the Road Cargo System (ROCARS) of C&ED which facilitates electronic submission of cargo information of road cargoes to be imported into and exported out of Hong Kong.

5.2 The AVCSS shall target to handle approximately 7,700 vehicles per day including 6,000 goods vehicles, 1,200 private cars and 500 coaches. For future expansion, at least 30% spare capacity shall be provided.

5.3 The site of work shall include the whole control point covering the server room

of passenger terminal building (PTB), the server room of inbound cargo examination building (CEB), the local control center (LCC) of inbound and outbound CEB, the inbound private car examination building (PCEB), the outbound PCEB, goods vehicle (GV) kiosks, private car (PC) kiosks and coach kiosks.


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5.4 In general, the AVCSS shall include, but not limited to, the following

sub-systems.

(i) Network communication sub-system; (ii) Server sub-system; (iii) Kiosk sub-system; (iv) User operation and management sub-system; (v) Vehicle tracking sub-system; and (vi) Information display sub-system.

5.5 The network communication sub-system shall provide a secure Gigabit

Ethernet network for video and data communication among all sub-systems of the AVCSS and shall include, but not limited to, the following items.

(i) Core switch; (ii) Distribution switch; (iii) PoE switch; (iv) Access switch; (v) Security gateway; (vi) Edge Router; (vii) Firewall; (viii) SFP optical transceiver module; (ix) Interface with the land boundary system (LBS) of C&ED; (x) Uninterruptible power supply (UPS) with 60 mins backup time; (xi) Optical fiber network covering armored multi-cores optical fiber cables

and patch panels; and (xii) 42U server rack.

5.6 The server sub-system shall provide control, management and storage of video

and data of clearance operation, configuration profiles and settings, and user authentication and shall include, but not limited to, the following items.

Server room in Inbound CEB for goods vehicle (GV) clearance

(i) Database management server; (ii) Database storage; (iii) Video management server; (iv) Video storage; (v) Storage area network (SAN) switch; (vi) Time synchronization server; (vii) Testing server; (viii) Uninterruptible power supply (UPS) with 60 mins backup time; (ix) Operating systems and licenses; (x) Database software and licenses; (xi) Video management software (VMS) and licenses; (xii) Keyboard, video and mouse (KVM) console; and (xiii) 42U server rack.

Server room in PTB for private car and coach (PC & Coach) clearance

(i) Database management server; (ii) Database storage; (iii) Video management server; (iv) Video storage; (v) Storage area network (SAN) switch; (vi) Time synchronization server;


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(vii) Testing server; (viii) Uninterruptible power supply (UPS) with 60 mins backup time; (ix) Operating systems and licenses; (x) Database software and licenses; (xi) Video management software (VMS) and licenses; (xii) Keyboard, video and mouse (KVM) console; and (xiii) 42U server rack.

5.7 The kiosk sub-system shall be a frontend of the AVCSS to process clearance

operation and shall include, but not limited to, the following items.

GV kiosk

(i) All-in-one Panel (AIOP) with movable platform; (ii) Manifest collection box; (iii) Clearance control workstation (CCWS); (iv) Tailor-made application software with license number recognition

engine; (v) Exit display board (XDB); (vi) License number recognition (LNR) camera; (vii) Daylight camera; (viii) Compartment camera; (ix) Radio frequency identification (RFID) antenna and reader; (x) Flood light; (xi) Buzzer and beacon; (xii) Public address (PA); (xiii) Intercom; (xiv) Inductive loop sensor; (xv) Loop wire; (xvi) Digital input / output (I/O) controller; (xvii) Uninterruptible power supply (UPS) with 30 mins backup time; (xviii) Interface with AVCS of ImmD; and (xix) Stainless steel cabinet.

PC & Coach kiosk

(i) Clearance control workstation (CCWS); (ii) Tailor-made application software with license number recognition

engine; (iii) Exit display board (XDB); (iv) License number recognition (LNR) camera; (v) Daylight camera; (vi) Compartment camera; (vii) Flood light; (viii) Buzzer and beacon; (ix) Public address (PA); (x) Intercom; (xi) Inductive loop sensor; (xii) Loop wire; (xiii) Digital input / output (I/O) controller; (xiv) Uninterruptible power supply (UPS) with 30 mins of backup time; and (xv) Stainless steel cabinet.

5.8 The user operation and management sub-system shall support remote control,

operation, management and monitoring on the AVCSS in the inbound and outbound CEB, PCEB and inspector rooms and shall include, but not limited to, the following items.


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(i) System console (SYSCON); (ii) Surveillance console (SURCON); (iii) Network console (NETCON); (iv) Tailor-made application software and licenses for SYSCON, SURCON

and NETCON; (v) Video wall; (vi) Uninterruptible power supply (UPS) with 30 mins backup time; and (vii) 42U server rack.

5.9 The vehicle tracking sub-system shall be able to track goods vehicles selected

for secondary examination in the inbound and outbound CEB and shall include, but not limited to, the following items.

(i) RFID antenna and reader; (ii) Daylight camera with video analytics; (iii) Tailor-made application software and licenses; and (iv) Outdoor weatherproof stainless steel cabinet.

5.10 The Information display system shall provide information such as license plate

numbers and search bay numbers to goods vehicles selected for secondary examination in the inbound and outbound CEB and shall include, but not limited to, the following items.

(i) Outdoor weatherproof LED display board on roadside; (ii) Controller; and (iii) Outdoor weatherproof stainless steel cabinet.

5.11 The work shall include provision of the above-mentioned sub-systems,

interfaces, cables, accessories, engineering services and corresponding building services (BS) and electrical work for operation of the AVCSS by C&ED.

5.12 The engineering services shall include, but not limited to, installation; cabling;

software design and development; programming; calibration; factory acceptance tests; compatibility tests, connectivity tests and system integration tests with LBS and AVCS; mock-up tests; and site acceptance tests.

5.13 In each C&ED kiosk, at least 8 cores of optical fibers connecting to the server

rooms shall be provided.

5.14 Adequate system security measures in compliance with policies and guidelines stipulated by the Office of the Government Chief Information Officer (OGCIO) and C&ED should be incorporated into the AVCSS. In addition, a security risk assessment & audit (SRAA) shall be conducted by an independent auditor to ensure information and network security of the AVCSS. The SRAA shall be conducted with reference to the respective guidelines (G51) published by the Office of the OGCIO. The independent auditor shall have the qualification of Certified Information Systems Security Professional (CISSP) or equivalent.

5.15 It is required that the AVCSS should synchronize date and time with the GPS signal.

6 Abbreviations

AC - Alternating Current AIOP - All-in-one Panel AVCSS - Automatic Vehicle Clearance Support System


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AVCS - Automatic Vehicle Clearance System BS - Building Services C&ED - Customs and Excise Department CEB - Cargo Examination Building CCWS - Clearance Control Workstation DC - Direct Current DLP - Defects Liability Period GPS - Global Positioning System GV - Goods Vehicles GUI - Graphical User Interface ImmD - Immigration Department IP - Internet Protocol LBS - Land Boundary System LCC - Local Control Centre LCD - Liquid Crystal Display LED - Light Emitting Diode LNR - License Number Recognition NETCON - Network Console ONVIF - Open Network Video Interface Forum PA - Public Address PC - Private Car PCEB - Private Car Clearance Building PoE - Power-over-Ethernet PTB - Passenger Terminal Building PTZ - Pan-tilt-zoom RFI - Request for Information RFID - Radio Frequency Identification ROCARS - Road Cargo System SFP - Small Form Factor SNMP - Simple Network Management Protocol SURCON - Surveillance Console SYSCON - System Console UPS - Uninterruptible Power Supply VMS - Video Management Software VTS - Vehicle Tracking Sub-system XDB - Exit Display Board

7 Schematic Diagrams and Drawings

7.1 The master layout plan of the LT/HYTW BCP is provided in Appendix 1 for

reference.

7.2 The overall system architecture and the schematic of the network communication sub-system are illustrated in Appendix 2 and Appendix 3, respectively.

7.3 The layout plan on the GV kiosk and the PC & Coach kiosk are provided by

Appendix 4 and Appendix 5, respectively.

7.4 The layout plan for underground ducts and trunkings on elevated walkway is provided in Appendix 6.

8 Networking Design

8.1 In the networking design, equipment of the AVCSS for clearance of GV and PC & Coach is separated such that faults of the network communication sub-system, the server sub-system, the kiosk sub-system, and the user


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operation and management sub-system should not propagate from GV clearance to PC & Coach clearance or vice versa.

8.2 The core switches shall be connected together in order to provide resiliency

and load balancing. If one of the core switches fails, the other one shall automatically take up all the duty. To avoid network flooding, the core switches shall be virtualized as one logical switching unit to reduce the number of Layer 3 routing neighbors and provide loop-free Layer 2 switching.

8.3 The distribution switches shall be connected together in order to provide

resiliency and load balancing. If one of the distribution switches fails, the other one shall automatically take up all the duty. The distribution switches shall be virtualized as one logical switching unit by means of stacking. One of the distribution switches shall be the active switch to update all switching detail and synchronize the information with the standby switch. If the active switch fails, the standby switch shall automatically take up all the duty of the active switch.

8.4 The PoE switch shall be connected to the distribution switch with link

aggregation and load balancing. The PoE switch shall provide DC power supply for the LNR cameras, the daylight cameras, and the compartment cameras of the kiosk sub-system.

9 Operational Requirement

9.1 The AVCSS shall support 7 x 24 round-the-clock operation.

9.2 The clearance operation of the AVCSS shall support three (3) difference operation modes which are the auto mode, the standalone mode and the manual mode. The workflow of the AVCSS shall be initiated by vehicle presence detected by loop sensors and ground loops (L1 to L5). The vehicle presence shall trigger different stages in the workflow.

9.3 The auto mode is dedicated for GV. In such mode, the clearance operation in

the kiosk sub-system is fully automatic where no manual operation is required in the C&ED kiosk. A generic workflow of the auto mode for GV is listed below for reference.

(i) A vehicle is detected by L1 and an image on the license plate is

captured by the LNR camera. Such image is passed to the AVCS of ImmD.

(ii) When the vehicle is detected by L2, the height detection by the AVCS of ImmD is started and such data is passed to the CCWS for further height adjustment of the AIOP.

(iii) When the vehicle is detected by L3, images on the license plate and the vehicle appearance are captured by the LNR camera and the daylight camera, respectively. Those images will be passed to the CCWS and the SURCON for license number recognition and monitoring, respectively. Further, the RFID reader and antenna will recognize the license number stored in the RFID tag of the vehicle. A message of “Clearance In Progress” will be displayed on the XDB1. At the same time, C&ED officers in the LCC is able to monitor the vehicle and messages on the XDB1 in the SURCON through the daylight cameras.

(iv) During the license number recognition by the CCWS, the AIOP will also detect if the driver has put in manifests or pressed the “Unladen” button on AIOP. Such information will be passed to the CCWS and the SURCON.


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(v) If the CCWS cannot recognize the license number or there is a mismatch as identified by the C&ED officer in the LCC, the C&ED officer is able to manually input or correct the license number using the SURCON. Such action should be clearly recorded by the AVCSS and be checked by the SYSCON.

(vi) Upon completion of the license number recognition and data collection from the AIOP, the AVCSS will communicate with the LBS to see if the vehicle is required for secondary examination. Apart from the LBS, the C&ED officer in the LCC can also decide whether the vehicle requires secondary examination using the SURCON.

(vii) If the vehicle is selected for secondary examination, corresponding text messages and red light including the license number shall be displayed on the XDB1 so as to instruct the driver to CEB. The text messages on the XDB1 shall be announced on pre-recorded voice in the CCWS through the PA as well. At the same time, the SYSCON shall alert responsible C&ED officers in CEB of such operation.

(viii) If secondary examination is not necessary and signals for completion of immigration clearance are received from the AVCS, corresponding text messages and green light shall be displayed on the XDB1 to notify the driver of the completion of customs and immigration clearance process.

(ix) In case of evasion meaning that the vehicle is detected by L4 before completion of the clearance process, the CCWS will trigger an alarm in the SURCON and a “Stop” sign shall be displayed on the XDB1 and the XDB2. Further, the buzzer and the beacon shall be automatically activated to provide flash light and audio alarm for alert.

(x) All the images, video and clearance information are temporarily stored in the CCWS. Once the clearance operation is completed, the data will be delivered to the server sub-system for storage. The images and clearance records should be stored in the server sub-system for at least one (1) year. The video should be stored in the server sub-system for at least sixty (60) days. It is anticipated that the video recording interval for each clearance operation is approximately twenty (20) seconds.

9.4 If the CCWS cannot communicate with the server sub-system, the AVCSS shall

automatically operate in the standalone mode. The workflow of the standalone mode is same as the auto mode except that all the images, videos and clearance information are locally storage in the CCWS.

9.5 If there is fault on AIOP, LNR cameras, XDB1 and RFID, the AVCSS shall be able

to operate in the manual mode. A generic workflow of the manual mode for GV is listed below for reference.

(i) When a vehicle completes immigration clearance, it has to stop for the

second time in the C&ED kiosk for customs clearance by the C&ED officer.

(ii) Once the vehicle is detected by L4, an image on the license plate is captured by the LNR camera for license number recognition by the CCWS. If the CCWS cannot recognize the license number or there is a mismatch as identified by the C&ED officer, the C&ED officer is able to manually input or correct the license number using the CCWS. Such action should be clearly recorded by the AVCSS and be checked by the SYSCON.

(iii) The C&ED officer will collect the manifest and input to the CCWS whether the vehicle is “unladen”.

(iv) The LBS will inform the C&ED officer through the CCWS whether the secondary examination is necessary. Apart from the LBS, the C&ED


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officer will also be able to select the subject vehicle for secondary examination.

(v) If the vehicle is selected for secondary examination, corresponding text messages and red light including the license number shall be displayed on the XDB2 so as to instruct the driver to CEB. The text messages on XDB2 shall be announced on pre-recorded voice in the CCWS through the PA as well. At the same time, the SYSCON shall alert responsible C&ED officers in cargo examination building of such operation.

(vi) If secondary examination is not necessary and signals for completion of immigration clearance are received from the AVCS, corresponding text messages and green light shall be displayed on the XDB2 to notify the driver of the completion of customs and immigration clearance process.

(vii) In case of evasion meaning that the vehicle is detected by L5 before completion of the clearance process, the CCWS will trigger an alarm in the SURCON and a “Stop” sign shall be displayed on the XDB2. Further, the buzzer and the beacon shall be automatically activated to provide flash light and audio alarm for alert.

(viii) All the images, videos and clearance information are temporarily stored in the CCWS.

9.6 For customs clearance of PC and Coach, the AVCSS will operate in the manual

mode. A generic workflow of the auto mode for GV is listed below for reference.

(i) A vehicle is detected by L1 and an image on the license plate is

captured by the LNR camera. Such image is passed to the AVCS of ImmD.

(ii) When the vehicle is detected by L3, images on the license plate and the vehicle appearance are captured by the LNR camera and the daylight camera, respectively. Those images will be passed to the CCWS and the SURCON for license number recognition and monitoring, respectively. A message of “Proceed to C&ED Kiosk for Clearance” will be displayed on the XDB1. At the same time, C&ED officers in the PCEB is able to monitor the vehicle and messages on the XDB1 in the SURCON through the daylight cameras.

(iii) If the CCWS cannot recognize the license number or there is a mismatch as identified by the C&ED officer in the C&ED kiosk, he/she is able to manually input or correct the license number using the CCWS. Such action should be clearly recorded by the AVCSS and be checked by the SYSCON.

(iv) Upon completion of the license number recognition, the AVCSS will communicate with the LBS to see if the vehicle is required for secondary examination. Apart from the LBS, the C&ED officer in the C&ED kiosk can also decide whether the vehicle requires secondary examination using the CCWS.

(v) If the vehicle is selected for secondary examination, corresponding text messages and red light including the license number shall be displayed on the XDB2 so as to instruct the driver to PCEB. The text messages on XDB2 shall be announced on pre-recorded voice in the CCWS through the PA as well. At the same time, the SYSCON shall alert responsible C&ED officers in PCEB of such operation.

(vi) If secondary examination is not necessary, corresponding text messages and green light shall be displayed on the XDB2 to notify the driver of the completion of customs clearance process.

(vii) In case of evasion meaning that the vehicle is detected by L5 before completion of the clearance process, the CCWS will trigger an alarm in


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the SURCON and a “Stop” sign shall be displayed on the XDB1 and the XDB2. Further, the buzzer and the beacon shall be automatically activated to provide flash light and audio alarm for alert.

(viii) All the images, video and clearance information are temporarily stored in the CCWS. Once the clearance operation is completed, the data will be delivered to the server sub-system for storage. The images and clearance records should be stored in the server sub-system for at least one (1) year. The video should be stored in the server sub-system for at least sixty (60) days. It is anticipated that the video recording interval for each clearance operation is approximately twenty (20) seconds.

9.7 Some sample messages for display on XDB are provided in Appendix 7 for

reference.

10 System Requirement

CCWS 10.1 The CCWS shall identify the license numbers issued by the Transport

Department (TD) and shall recognize letters and/or numbers having reflective, retro-reflective and non-reflective surface based on pictures captured by the LNR camera. In addition, the CCWS shall be able to recognize the license numbers of Mainland China vehicle if such function is activated.

10.2 The license number recognition software module in the CCWS shall be able to

recognize both traditional vehicle registration marks and personalized vehicle registration marks of vehicles available in Hong Kong.

10.3 The CCWS shall overcome the glare of vehicle headlights and offer overall

accuracy of license plate number recognition of at least 98.5% on average. The accuracy shall be calculated based on not less than one thousand (1000) vehicles.

10.4 The license number recognition of the CCWS shall operate at various vehicle

speeds up to seventy kilometres per hour (70 km/h).

10.5 The CCWS shall be loaded with operating system(s) and the tailor-made AVCSS application software with license number recognition software module.

10.6 All license number records and images collected by the CCWS shall be

uploaded to the server sub-system. Each vehicle processed by the CCWS shall consist of the information as shown below.

(i) Date and time of the vehicle recognized; (ii) Identification of lane which processes the vehicle; (iii) Response time of the vehicle recognition process; (iv) At least one (1) colour image of vehicle’s appearance; (v) At least one (1) colour image of XDB’s displayed message; (vi) At least two (2) black and white images of vehicle for license number

recognition; (vii) At least four (4) images of AIOP/compartment cameras; (viii) Vehicle’s licence number recognised by the CCWS; (ix) Vehicle’s licence number input by C&ED officers (in case of wrong

recognition or mismatch in recognition); (x) Signal flag to distinguish whether the licence number is recognised by

the CCWS or input by C&ED officers;


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(xi) Login information (such as login time, logout time, login name, password, CCWS’s identification, etc.);

(xii) Identities of C&ED officers; (xiii) Designation of control point; (xiv) Types of alarm and alert such as evasion without clearance, evasion

without inspection, and the associated information of the alarm such as date, time, etc.; and

(xv) Signal flag to distinguish evading vehicles

SYSCON

10.7 The SYSCON shall be used to provide on-site monitoring for vehicle evasion and system alarm status and system administration of AVCSS. It shall also be a workstation for C&ED officers to access data stored in server sub-system.

10.8 The SYSCON shall comprise a complete set of keyboard, mouse, pen-input device, hardware and software to effectively monitor operation of the AVCSS, retrieve records and images and shall generate routine or on demand reports including, but not to be limited to, registered vehicle count, license plate recognition time and accuracy as well as evasion event reports.

10.9 Audio alarm and flashing light shall be provided at each SYSCON to immediately alert C&ED officers of any vehicle evasion.

10.10 The SYSCON shall log the evasion event in its alarm/event database and shall be scheduled to pass that event logs to the server sub-system for storage and backup.

10.11 Audio and visual alarm shall be provided for special alert of any system breakdowns. C&ED officers shall click into system alarm menu to examine and acknowledge the alarm event. The SYSCON shall log the alarms in its own alarm/event database and shall be scheduled to pass the alarm logs to the server sub-system daily for storage and backup.

10.12 The SYSCON shall include a comprehensive, manual driven, intuitive GUI that provides a wide range of monitoring functions. The man-machine interface for data input shall be user-friendly. Chinese characters input shall be supported.

10.13 When entering into the application software of SYSCON, login name and

login password shall be required. After that, it shall be capable of alarm monitoring. SYSCON shall be able to access the data file stored in the server sub-system. C&ED officers shall be requested to provide login name and password for data access function. The server sub-system will verify the login name and password before access right is granted. The data searching, file exporting activities will be logged by the database management server.

10.14 The SYSCON shall be able to retrieve data from local hard disk and the

server sub-system by clicking an icon on GUI. C&ED officers shall be required to enter login name and password for this particular function, validation from the database management server is required. The alarm monitoring function of the SYSCON shall not be affected during data searching and retrieval.

10.15 When there is an evasion alarm, SYSCON’s flashing light and audio alarm shall give out an alarm. The flashing light and audio alarm shall be installed near to the LCD monitor of SYSCON.


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10.16 When there is a breakdown of the network communication sub-system and the server sub-system of AVCSS, similar alarm signal at SYSCON shall be raised.

10.17 All alarm signals shall be reset by pressing an acknowledgement key(s) on SYSCON.

10.18 The SYSCON shall provide the following function to C&ED officers for

operation.

(i) Cargo records on both inbound and outbound examination compound shall be provided and displayed on an alert panel on video wall in which date, time, concerned kiosk number, license plate number of the target vehicle and its reason for examination shall be indicated on the GUI. The GUI shall be able to indicate clearance status of target vehicle such as whether “un-laden vehicle” button on AIOP has been pressed and whether manifest has been placed inside respective collection box. The GUI shall be equipped with a “clear” button so that officers are able to clear the record of target vehicle once the examination is completed. Further, the GUI shall be equipped with a “Clear (Evasion)” button so that officers are able to indicate that the target vehicle has not entered the compound for examination.

(ii) Evasion records shall be provided and displayed on the GUI in which date, time, concerned kiosk number, and license plate number of the target vehicle which has not entered the compound for examination shall be indicated on the GUI.

(iii) A system alert panel with alarm log shall be provided on the GUI such that failure of AVCSS equipment including AIOP, CCWS, CCTV surveillance camera, intercom, XDB, and manifest collection box, failure of license plate number recognition, and failure of interface with LBS and AVCS shall be indicated on the alert panel. The alert panel shall provide date, time, location and type of the failure.

(iv) Clearance records shall be provided and displayed on the GUI. The clearance record of each vehicle shall include the following attributes. Details of each attributes shall be equivalent to the existing AVCSS. C&ED officers shall be able to generate a report on clearance records of each vehicle.

(a) Site identification number; (b) Lane/kiosk identification number; (c) C&ED operation mode; (d) Start time of clearance process; (e) End time of clearance process; (f) ROCARS information; (g) ImmD clearance status; (h) Driver clearance action; (i) LBS instruction; (j) Evasion information; (k) Captured image of license plate number; and (l) CCTV video playback.

(v) Configuration function of operation mode of each kiosk shall be

provided by the GUI to cater for auto mode, manual mode and mixed mode operation of C&ED. C&ED officers shall be able to generate a report on the operation mode summary of each lane/kiosk.

(vi) Configuration function of intercom and CCTV function shall be provided by the GUI.


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(vii) Management of RFID database including addition and deletion of RFID and equivalent license plate number records shall be provided in the GUI.

(viii) User management function including addition of users, deletion of users, modification of users’ profile and changes of users’ name and password shall be provided.

10.19 The SYSCON shall generate an alarm when the following situations occur.

(i) Any breakdown of network segments for whatever reasons; (ii) Any breakdown of any one of CCWS; (iii) Any breakdown of the management server and the storage; (iv) Any breakdown of any one of SYSCON; (v) Any breakdown of the router or security gateway; (vi) Any evasion detected; (vii) After three unsuccessful login attempts of any one of SYSCON; and (viii) After three unsuccessful login attempts of security gateway.

10.20 In general, control, operation features, alarm alert, management function,

data storage, data retrieval and corresponding GUI shall be offered by the SYSCON.

10.21 LCD monitor(s), keyboard(s), mouse(s), microphone(s) and joystick(s) and other peripherals of the SYSCON shall be installed on the console table.

SURCON

10.22 The SURCON shall provide video surveillance, voice communication via

intercom, clearance operation control and management function for all CCTV surveillance cameras, codec and communication devices including AIOP, LNR cameras, daylight cameras, and compartment cameras. The SURCON shall monitor, access, and manipulate video and voice data through the video management server.

10.23 The SURCON shall provide instant access to live and recorded video of any

camera. It shall be able to display video of multiple cameras on the video wall in split screens.

10.24 The SURCON shall provide the following function to C&ED officers for

operation.

(i) An information panel shall be provided and displayed on the GUI in which the operation modes of AVCSS including auto mode, standalone mode and manual mode, license plate number of vehicle, clearance status of vehicle such as whether “un-laden vehicle” button on AIOP has been pressed and whether manifest has been placed inside respective manifest collection box shall be included.

(ii) The GUI shall include the following action buttons to facilitate C&ED’s operation. (a) “Release Vehicle” where the vehicle will be released if this button is

pressed; (b) “Compound” where the vehicle will be selected and instructed for

examination if this button is pressed; (c) “Kiosk” where the vehicle will be instructed to conduct clearance

procedures in mixed mode operation of C&ED if this button is pressed;


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(d) “Hold 30s” where the clearance procedures will be extended by 30 seconds if this button is pressed; and

(e) “Release Hold” where the extended time for clearance procedures will be stopped if this button is pressed.

(iii) The GUI shall indicate clearance status of C&ED and ImmD in which a

timeout counter shall be provided.

(iv) The GUI shall be able to select the front image of vehicle under clearance from different cameras for display. The image shall provide the vehicle license plate number. The GUI shall also allow C&ED officers to zoom in or zoom out that image. Double clicking the image of a compartment camera on the GUI, C&ED officers shall be able to enlarge the image and activate pan-tilt-zoom (PTZ) control function of that camera.

(v) The GUI shall provide a push-to-talk (PTT) button for voice communication with a vehicle driver using intercom if “help” button on AIOP is pressed by the driver.

(vi) In case the vehicle license plate number is wrongly recognized by CCWS, the GUI shall allow C&ED officers to manually correct the record. Such action shall be recorded in the server sub-system and be checked by the SYSCON.

(vii) In case the vehicle is leaving the lane/kiosk without completion of clearance procedures, an alert panel for evasion shall be displayed on the GUI in which date, time, and concerned kiosk shall be indicated.

(viii) In case there is any failure of equipment or software, the GUI shall be equipped with a button to reset the operation flow of the concerned lane/kiosk.

(ix) If AVCSS detects a vehicle without registration records on ROCARS, the GUI shall provide an alert panel and equipped with the following action buttons to facilitate C&ED’s operation.

(a) “Release” where the vehicle will be released if this button is

pressed; (b) “Compound” where the vehicle will be instructed for examination

if this button is pressed; and (c) “Amend VRN” where the wrongly recognized license plate number

of the vehicle can be corrected by C&ED officers with appropriate administration right.

(x) In general, control, operation, surveillance features, alarm alert,

management function, data storage, data retrieval and corresponding GUI shall be offered by the SURCON.

(xi) LCD monitor(s), keyboard(s), mouse(s), microphone(s) and joystick(s) and other peripherals of the SURCON shall be installed on the console table.

NETCON

10.25 The NETCON shall be equipped with software tools to monitor the

performance of the network communication sub-system and the server sub-system where information such as CPU utilization, memory utilization, data traffic, storage capacity, event logs and alarms of each device shall be provided through SNMP or equivalent.


14 EMSD/PD/P-33516A

Vehicle Tracking Sub-system (VTS)

10.26 The VTS shall track the target GV selected for secondary examination in the inbound or outbound CEB by video analytics and RFID beacons.

10.27 The VTS shall offer workstations to give alarms to C&ED officers indicating which GVs have entered or left specified zones of the control point.

11 Server Sub-system

11.1 The server sub-system shall provide database management, data storage, video management and recoding of the AVCSS.

11.2 The database management server and the video management server shall be in resilience configuration (N+1) to achieve high availability better than 99.5%.

11.3 The video management server shall be compatible with ONVIF Profile Policy v2.0 and specifications.

11.4 The data storage and the video storage shall provide hot pluggable hard disk array in RAID 5 or RAID 6 configuration. The data storage and the video storage shall provide one hot standby unit for seamless replacement in case of fault.

11.5 Testing servers shall be provided for compatibility test, system upgrade and testing of application software.

12 Equipment Accommodation

12.1 Two (2) server rooms with raised floors are provided for equipment accommodation of the network communication sub-system and the server sub-system. One of the server rooms is located in PTB and the other one is located in the inbound CEB.

13 Quantity of Major Equipment in Each GV Kiosk

Equipment

Qty.

AIOP with movable platform 1 set Manifest collection box 1 set CCWS 1 set XDB 2 sets LNR camera 7 sets Daylight camera 4 sets Compartment camera 9 sets RFID reader and antenna 1 set Flood light 2 sets Buzzer and beacon 2 sets PA 1 set Intercom 1 set Inductive loop 5 sets UPS 2 sets


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14 Quantity of Major Equipment in Each PC & Coach Kiosk Equipment

Qty.

CCWS 1 set XDB 2 sets LNR camera 7 sets Daylight camera 4 sets Compartment camera 6 sets Flood light 2 sets Buzzer and beacon 1 set PA 1 set Intercom 1 set Inductive loop 5 sets UPS 1 set

15 Quantity of Consoles and Video Walls

Equipment

Qty. Location

SYSCON 12 sets 2 sets in LCC of Inbound CEB 2 sets in each inspector room of Inbound CEB 2 sets in LCC of Outbound CEB 1 set in Inbound PCEB 1 set in Outbound PCEB 2 sets in PTB 1 set in Inbound Patrol Office 1 set in Outbound Patrol Office

SURCON 10 sets 4 sets in LCC of Inbound CEB 4 sets in LCC of Outbound CEB 1 set in Inbound PCEB 1 set in Outbound PCEB

NETCON 3 sets 1 set in LCC of Inbound CEB 1 set in LCC of Outbound CEB 1 set in EMSD Workshop of PTB

Video wall 2 sets 1 set (2 x 4 46-inch LCD panels) in LCC of Inbound CEB 1 set (2 x 4 46-inch LCD panels) in LCC of Outbound CEB

16 General Specification of Equipment

Core switch

Switching capacity At least 500 Gbps Power supply Dual 220V power supply Ethernet 10BASE-T, 100BASE-TX, 1000BASE-X, and 10GbE Feature Virtual switch, virtual LAN, link aggregation, Layer 2

switching, and Layer 3 multicast routing

Distribution switch

Switching capacity At least 90 Gbps Power supply Dual 220V power supply Ethernet 10BASE-T, 100BASE-TX, 1000BASE-X, and 10GbE Feature Stacking, virtual LAN, link aggregation, Layer 2

switching, and Layer 3 multicast routing


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PoE switch

Switching capacity At least 10 Gbps Ethernet 10BASE-T, 100BASE-TX and1000BASE-X Feature PoE, virtual LAN, link aggregation and Layer 2 switching Operating temperature and relative humidity

0 to 70 degrees Celsius; Up to 95%

Access switch

Switching capacity At least 80 Gbps Ethernet 10BASE-T, 100BASE-TX and1000BASE-X Feature Virtual LAN, link aggregation and Layer 2 switching

Database management/video management/time synchronization/testing server

Number of CPU cores At least 4 cores Clock frequency At least 2.5 GHz Cache At least 15 MB Memory At least 4GB Storage array controller performance

At least 500 MB/s

Database/video storage

Maximum storage capacity supported

At least 96 TB

Array configuration RAID 5 or RAID 6 Hard disk 3.5-inch LFF or 2.5-inch SFF

AIOP with movable platform

Dimensions 850 mm (W) x 750 mm (D) x 2700 mm (H) LCD display 1 x 9-inch outdoor LCD display Button 1 x “Help” button and 1 x “Unladen” button Camera 3 x digital camera Intercom 1 x loudspeaker and 1 x condenser microphone Material of manifest collection box

Stainless steel

XDB

Dimensions At least 1100 mm (H) and 950 mm (W) Technology LED or LCD Operating temperature and relative humidity

0 to 50 degrees Celsius; 0 to 90%

Ingress protection IP55 or better

LNR camera

Resolution At least 1280 x 720 pixels Compression H.264 or H.265 Feature Built-in infrared illuminator, day/night mode, wide

dynamic range, automatic gain control, auto focus, backlight compensation, and multiple IP video streams


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Power supply PoE Operating temperature and relative humidity


Ingress protection IP66 or better Compliance ONVIF

Daylight camera

Resolution At least 1280 x 720 pixels Compression H.264 or H.265 Feature Built-in infrared illuminator, day/night mode, wide

dynamic range, automatic gain control, auto focus and backlight compensation, and multiple IP video streams




Compartment camera

Resolution At least 1280 x 720 pixels Compression H.264 or H.265 Optical zoom At least 10X Feature PTZ, wide dynamic range, automatic gain control, auto

focus and backlight compensation, and multiple IP video streams




LED display board

Dimensions Approx. 4000 mm (W) x 2000 mm (H) Technology Tri-colour LED Operating temperature and relative humidity


Ingress protection IP55 or better 17 Works to be Provided by Others

17.1 Cable containment including conduits, trunkings, and underground ducts

17.2 Mounting poles for XDB and cameras

17.3 Foundation for LED display board

17.4 Power supply in server rooms, local control centers and C&ED kiosks

17.5 Power supply for field equipment of the VTS and the information display

sub-system


18 EMSD/PD/P-33516A

18 Other Requirements 18.1 Training – both operation and maintenance training shall be provided in

English and Cantonese;

18.2 Testing and commissioning – factory acceptance tests, bench test and site acceptance tests shall be carried out before system acceptance and at least four weeks reliability test of the system after acceptance. Detailed performance tests to verify their performance shall be proposed;

18.3 Detailed documentation including design proposals, equipment submissions,

installation proposals, method statements, safety plans, risk assessments, progress reports, operation and maintenance manuals, as-built drawings etc. in English shall be provided;

18.4 After system acceptance, twelve (12) months Defects Liability Period including

maintenance responsibility during the DLP and eighteen (18) hours per day on-site technical support service shall be required; and

18.5 Spare parts: initial spare parts recommended by the manufacturer for proper

maintenance of the equipment/system. 19 Implementation Schedule

19.1 The work shall be competed in 14 months after the award of contract. The

target completion date is in 2018.

20 Proposal

20.1 In consideration of the above basic requirements, please let us have your system and equipment proposal. In particular, please address the following issues in your proposal for our information and consideration:-

(i) Elaboration on the design of the network communication sub-system

and the server sub-system in order to provide high degrees of resiliency, availability and reliability.

(ii) Elaboration on the use of virtual LAN, virtual switch, link aggregation, stacking, loop free Layer 2 switching and Layer 3 routing;

(iii) Availability of XDB and LED display board in the market to fit for the purpose;

(iv) Proposal to avoid single point of failure; (v) Proposal to avoid fleeing vehicles and solve the issue of closely followed

vehicles; (vi) Estimation on the storage capacity of the server sub-system for all

videos and clearance data; (vii) Estimation on the UPS rating and batteries; (viii) Estimation on the number of equipment racks; (ix) Preliminary design on the AIOP with movable platform; (x) Preliminary design on the vehicle tracking sub-system; (xi) Track records and past experience of similar systems provided by the

supplier; and (xii) Budgetary estimates of your proposal (no commitment).


19 EMSD/PD/P-33516A

21 Other Information

21.1 This RFI does not constitute any commitment by the Government to any particular party in respect of any submission which may be submitted.

21.2 The Government shall not be responsible for any costs or liability incurred by

any respondent in the preparation of its submissions or subsequent responses or initiatives on the part of any respondent.


20 EMSD/PD/P-33516A

Appendix 1 – Master Layout Plan

GV kiosks

PC and Coach Kiosks


21 EMSD/PD/P-33516A

Appendix 2 – Overall System Architecture


22 EMSD/PD/P-33516A

Appendix 3 – Network Communication Sub-system

Network

Communication

Sub-system


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Appendix 4 – Kiosk Sub-system (GV Kiosks)

L1 L2 L3 L4 L5

XDB1 XDB2


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Appendix 5 – Kiosk Sub-system (PC & Coach Kiosks)

L1 L2 L3 L4 L5

XDB1 XDB2


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Appendix 6 – Underground Ducts


26 EMSD/PD/P-33516A

Appendix 7 – Sample Messages on XDB

automatic vehicle clearance support system for c&ed …€¦ · automatic vehicle clearance...

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