automating academic standings kelly lyons north idaho college july 31, 2015 enrollment & student...
TRANSCRIPT
NWEUG2015
AUTOMATING ACADEMIC
STANDINGS
Kelly Lyons
North Idaho College
July 31, 2015Enrollment & Student Services
Coeur d’Alene, Idaho
NWEUG2015
SESSION RULES OF ETIQUETTE
Please turn off you cell phone/pager
If you must leave the session early, please do so as discreetly as possible
Please avoid side conversation during the session
Thank you for your cooperation!
Coeur d’Alene, Idaho
NWEUG2015
INTRODUCTION
This presentation will provide a quick overview of the setup process to start automating academic standings for your institution. We will also discuss running the academic standing process as well as some tips and tricks.
For institutions who are not currently using this process, you will receive a basic rundown of how to complete the setup and then run the process. For institutions who do use the process, hopefully, you will learn something new to take back with you.
Coeur d’Alene, Idaho
NWEUG2015
HISTORY“I like the dreams of the future better than the history of the past.”
~ Thomas Jefferson
Coeur d’Alene, Idaho
NWEUG2015
NIC’S STANDING HISTORY
Current Standings Structure
Datatel Implementation 2005 Standings not posting correctly – LOTS of manual work
Full Automation in 2008FA
New Standings Structure
Coeur d’Alene, Idaho
NWEUG2015
SETUP“Computers are like Old Testament gods; lots of rules and no mercy.”
~Joseph Campbell
Coeur d’Alene, Idaho
NWEUG2015
SETUP
Setup Val Code Table ACAD.STANDINGS
Setup Rules Map Out and Define Your Academic Standings
Virtual Field – IT
Examples of Simple and Complicated Rules More rules - Less lines
Coeur d’Alene, Idaho
NWEUG2015
SETUP CONTINUED
Academic Level Standing Rules ALST – Order matters – List in order of how you want them pulled
out of the list.
Coeur d’Alene, Idaho
NWEUG2015
PROCESS
Compile transcripted population RTSL & SLCR
Run CACS View error report – Fix any errors –
Review standings rules
Coeur d’Alene, Idaho
NWEUG2015
STANDING NOTIFICATION PROCESS
Emails Only Exception – Dean’s List
Built Before Standings Post
Standings Savedlists SLCR
Process Through PCEX
ACDR
Coeur d’Alene, Idaho
NWEUG2015
TIPS & TRICKS
Test! Test! Test!
Map Out Your Standings
Don’t Forget to Run RTSL
Watch Dean’s List Standing for Transcripted Credits
Reports for Null Standings Classes that end later (DUAL or Summer)
Coeur d’Alene, Idaho