aw lra k oe peace river regional district...

A lra k

Woe PEACE RIVER REGIONAL DISTRICT

REPORT To: Chair and Directors Date: May 3, 2019

From: Trish Morgan, General Manager of Community Services

Subject: Grant Request — High School Rodeo Association

RECOMMENDATION: [Corporate Weighted] That the Regional Board authorize a grant in the amount of $2,500, payable from Grants to Community Organizations, Special Events, to the High School Rodeo Association of BC to host the High School Rodeo Senior Provincial Championships from June 7 — 9, 2019 in Fort St. John, BC.

BACKGROUND/RATIONALE: High School Rodeo is comprised of high school students from all over BC who compete in regional rodeo events between September and June each year. In order to compete at Provincials, students must qualify in the top twelve to earn a berth to compete for prizes and scholarships for all their hard work throughout the season. Rodeo is a rewarding and fulfilling experience for those who are involved. It provides youth an opportunity to learn from one another, build on their skills and experience, and make lasting friendships. Rodeo is deeply rooted and is a large part of the culture in the Peace Region. The event will be held at the North Peace Light Horse Rodeo grounds, and the applicant indicates this event will bring in 100 competitors and draw over 1000 spectators.

In prior years, the Regional Board has provided grants for this association. In 2016, a Special Event grant in the amount of $2,000 was authorized for the purposes of hosting the Junior Provincial Championships held in Dawson Creek; and further, in 2016, an Annual Event grant in the amount of $750 was authorized for the purposes of hosting the Fall High School Rodeo held in Hudson's Hope. Other events of this nature that have been supported by the Regional Board are:

• $3,000 2019 BC Peace Predators Female Hockey Society, Female Midget Hockey Provincials • $3,500 2018 BC Peace Predators Female Hockey Society, Female Peewee Hockey Provincials • $3,500 2017 Dawson Creek Minor Hockey Association, Peewee Hockey Provincials.

This grant application meets the eligibility requirements outlined in the Grants to Community Organizations (GCO) policy, and could be funded from that account. Staff have confirmed that the High School Rodeo Association is a registered not-for-profit society with the Societies Act in good standing.

ALTERNATIVE OPTIONS: 1. That the Regional Board respectfully decline to authorize a grant to the High School Rodeo

Association of BC to host the High School Rodeo Senior Provincial Championships from June 7 — 9, 2019 in Fort St. John, BC.

2. That the Regional Board provide further direction.

Staff Initials: Dept. Head: L q1)010/0,tyt-1 CAO: CA of 2

R-6

May 16, 2019

Report – Grant Request – High School Rodeo Association May 3, 2019

of 2

STRATEGIC PLAN RELEVANCE:

FINANCIAL CONSIDERATION(S):" The event budget, submitted by the applicant, anticipates expenses to be $37,600, with an

expected revenue of $32,000 - resulting in a loss of $5,600. The applicant stated they have appliedto the City of Fort St. John and received a grant in the amount of $5,000 for this event, which isreflected in their budget under total revenue. The applicant is requesting $2,500 to assist with thisevent.

" The 2019 budget for Grants to Community Organizations is $346,436 which includes $11,000allocated specially for Special Events of this nature. The balance remaining in the allocation is$5,500.

" If approved, a cheque will be made payable to the High School Rodeo Association of BC along with aletter outlining the requirement to submit a final financial summary for the event within 30 days ofits completion.

COMMUNICATIONS CONSIDERATION(S):The applicant will be notified in writing of the Regional Board’s decision and if approved, will be asked toensure the Regional District is recognized for its contribution.

OTHER CONSIDERATION(S):None.

Attachments:1. Grant Application2. Grants to Community Organizations Policy

R-6

May 16, 2019

PEACE RIVER REGIONAL DISTRICTGrants to Community Organizations

- Special Event Grant Application Form -

N ame of Organization: __________________________________________________

A ddress __________________________________________________(include postal code):

Name of Contact Person: __________________________________________________

Telephone Number: __________________________________________________

E mail address: __________________________________________________

S ociety Registration #: __________________________________________________

N ame of Event: __________________________________________________

Type of Event: __________________________________________________

G rant request amount: $_________________________________________________

Has your organization applied forfunding from another source? Yes ______ No _________

Who will it serve: __________________________________________________

How many will attend: __________________________________________________

What is economic benefit to area: ___________________________________________

________________________________________________________________________

________________________________________________________________________

This application must include the previous year’s financial statements, if available, and an eventbudget.

The applicant must submit within ninety (90) days of event completion a final financial statement for the event.

OFFICE USE ONLY:

Amount approved: $______________ GL Code: ______________________

Date: __________________________

2010

+10% @8 &A<C<B; '@=D>4<3? #+<9; 15;@@= 0@67@ @8 &'$

&1// (-+.%&$#%'%#&(&&

,#$$%%'(&

$%##

)

-?1874732 =>?239>= >6<;?56;?> #$

&%% 5><?7B9B>@A# &%%% ?;CA 87=7@3; ?C4;95$

3=;>5A8A=?@# @>53A2A=?@# 5A3 A?2B598<6 A= A75 ?568=<29 48@A?83A# C899

59= '(&%# +9;< 1<$ -978 3%- &,'

A?62@B?6?9@?2>734$8=2;<#4>=

,;9=681607 .3869; '645 .15997 -9239 %6807<

Provincial Championship - June 7-9th, 2019

47 6;A75C<F ;=@35C;>8 C97 5?==D>;C;7B# 75?>?=;53<<F 3B E7<< 3B ;>CA?6D5;>8 =3>F

4/341/ 803 0-7/ 2/7/5 65-7/1/. 0/5/ 63 60/ -5/-

R-6

May 16, 2019

;06279!897=2/.4!126.4;!26/750'0>806;0!1790/.;<

2F@GEB 3NTRX!4FFS (,$'''&''

=ROVJNDF ,$'''&''

2BMPJNH )$'''&''

5RBE!@JDKFT!?BLFS ,$'''&''

<TIFR!5RBNT!GUNEJNH!%!2JTX!OG!4?7 ,$'''&''

@OTBL!6NDOMF *)$'''&''

0NHBFJB 0NNOUNDFR )$*((&(( 2F!%!3CFA

0RFNB!>FNTBL *$(((&(( 2F!%!3CFA

0RFNB!5ROOMJNH!3QUJPMFNT )$+((&(( 2F!%!3CFA

5RBE!1BNQUFT! /$'''&''

5RBE!AFNUF )$+((&(( 2F!%!3CFA

1ULLGJHITFRS ($,''&''

4JRST!0JE )$*((&(( 2F!%!3CFA

3WTRB!8JBCJLJTX!6NSURBNDF +,'&''

7UEHFS )$'''&''

;BTJONBL!6NSURBNDF!2OST /),&''

<GGJDF!?UPPLJFS ,''&''

=BXOUT .$'''&''

=JDKUP!9FN ($,''&''

=ROHRBMS ,''&''

?DIOLBRSIJPS *$/.,&''

<GGJDF!AFNUF )$+((&(( 2F!%!3CFA

?FDRFTBRX!BNE!0EMJN )$(((&(( 2F!%!3CFA

?TODK ('$),'&''

@JMFRS ($)''&''

@OJLFTS )$(((&(( 2F!%!3CFA

@OTBL!3WPFNSF +/$,''&''

)($-((&(( 4BJJ!2F!3CFA!/GFKIC?LKCGFJ!

*.$-''&''

0MBFK!9BMBFLB!DBJJ!0NHBFJBJ %+$,((&((

Uvchh xgtkhkgf coqwpv eqogu htqoRtqxkpekcn JUTC vjtqwij ogodgtujkrhggu ejctigf/

Crrnkecpv xgtkhkgf crrnkgf vq Ekv{ qhHUL hqt itcpv hwpfkpi hqt vjku gxgpvcpf tgegkxgf eqphktocvkqp qh%6-111 cyctfgf/

R-6

May 16, 2019

High School Rodeo Assoc. of BC Balance Sheet As at 07/31/2018

ASSET

Current Assets RBC- FSJ- 400-325-7-US ACCO... 624.63 RBC-FSJ-100-439-9 6,332.68 RBC - 103-882-7 Gaming 2,989.65 RBC-FSJ 104-705-9 CAD Finals ... 12,788.10 Returned Cheques 335.00 Prepaid Expenses 3,016.75

Total Current Assets 26,086.81

TOTAL ASSET 26,086.81

LIABILITY

Current Liabilities Accrued Liabilties 2,500.00

Total Current Liabilities 2,500.00

TOTAL LIABILITY 2,500.00

EQUITY

Owners Equity Retained Earnings 29,046.00 Current Earnings -5,459.19

Total Owners Equity 23,586.81

TOTAL EQUITY 23,586.81

LIABILITIES AND EQUITY 26,086.81

Printed On: 11/03/2018

R-6

May 16, 2019

High School Rodeo Assoc. of BC Income Statement 08/01/2017 to 07/31/2018

REVENUE

General Revenue Advertising Website 0.00 BC Gaming Grant 0.00 Fundraising 1,130.00 Interest - General Bank 0.00 Interest - Scholarship Fund 0.00 Interest - GIC 153.82 National Revenue 1,419.15 Fees - Office 26,330.00 Mega Lotto 25,386.52 Member-Sponsor 18,400.00 Membership Raffle 6,275.00 Turn Out Fines Collected 50.00 Memberships - Associate 1,035.00 Membership High School - Senior 21,350.00 Membership High School-Junior 8,700.00 Membership Late Fees 0.00 Queen Revenue 0.00 Queen - Raffle 816.78 Sponsorship - Senior 30,377.50 Sponsorship - Junior 14,972.50 Sanctions 4,000.00 Donations 205.00 N.H.S.R.A. Finals Fees 22,321.80 Other Revenue 1,692.60 Canadian Finals Fees 23,005.00 CAD Sponsor 19,000.00 Provincial CAD Sponsor 16,000.00 Entries CAD 71,536.00 Panels 10,000.00

GENERAL REVENUE TOTAL 324,156.67

BC FINALS REVENUE BC Finals - Seniors 19,800.00 BC Finals - Banquet Tickets Se... 0.00 BC Finals - 50/50 0.00 BC Finals - Entry Fees - Seniors 0.00 BC Finals - Camping 1,690.00 BC finals - Program 0.00 BC finals - Stabling 1,875.00 BC Finals Scholarship 0.00

SUB TOTAL - BC FINALS SENI... 23,365.00 BC Finals - Juniors 0.00 BC Finals - Banquet Tickets 0.00 BC Finals - 50/50 0.00 BC Finals - Entry Fees - Juniors 6,600.00 BC Finals - Camping 0.00 BC Finals - Programs 0.00 BC Finals - Camping 0.00 BC Finals - Scholarships 0.00

SUB-TOTALS BC FINALS JUNI... 6,600.00

TOTAL - BC FINALS 29,965.00

TOTAL REVENUE 354,121.67

EXPENSE

BC FINALS EXPENSES CHSRA Finals Expense 143,037.68 Turnout Fees 0.00 BC Finals - Awards/Gifts/Prizes-... 42,003.33 BC Finals - Queen Seniors Div. 230.14


R-6

May 16, 2019


BC Finals - 50/50 Expense Seni... BC Finals Judge, Times & Anno... BC Finals - Prize Payout Sr. BC Finals - Rodeo Expense BC Finals - Raffle Draw BC Finals - Camping Expenses BC Finals - Stock Contractors Sr BC Finals - Banquet

0.00 4,600.00

10,340.00 4,575.00

624.41 0.00

10,855.61 3,464.85

SUB TOTAL BC FINALS SENIO... 219,731.02 First Aid 0.00 BC Finals - Awards/Gifts/Prizes-... 5,045.39 BC Final - First Aid- Jr 500.00 BC Finals - 50/50 Expense Juni... 0.00 BC Finals Judge, times & Anno... 6,051.82 BC Finals - Prize Payout Jr. 3,300.00 BC Finals - Rodeo Expense Jr. 830.00 BC Finals - Programs - Jr 0.00 BC Finals - Raffle Draw - Juniors 0.00 BC Finals Camping Expense - JR 0.00 BC Finals Stock Contractors - JR 4,650.00 BC Finals - Bullfighters/Pickup - J 2,055.10 BC Finals Banquet - JR 0.00 BC Finals Office Supplies 127.99

SUB-TOTAL BC FINALS JUN10... 22,560.30

TOTAL EXPENSE BC FINALS 242,291.32

NHSRA FINALS EXPENSES NHSRA - Basket 500.00 NHSRA Finals - Seniors 16,363.28 NHSRA - Finals Membership - 0.00 NHSRA - National Director Exp... 381.02 NHSRA Finals - Assoc Due 0.00 NHSRA - Queen Expenses 0.00

NHSRA FINALS EXPENSE - SE... 17,244.30 NHSRA - Animal Welfare Funds 0.00 NHSRA Finals - Junior 7,057.16 NHSRA - Membership - Juniors 10,673.02 NHSRA - Director Expenses 2,975.74 NHSRA Finals - Specialty Insur... 563.72 NHSRA - Queen Expense 0.00

NHSRA FINALS EXPENSE - JU... 21,269.64

NHSRA FINALS 38,513.94

CAD Expenses Awards CAD 9,429.28

TOTAL Expenses CAD 9,429.28

General & Administrative Expe... Accounting & Legal 588.75 Advertising & Promotions 191.04 Bad Debts 0.00 Business Fees & Licenses 904.85 Entry Clerk Expenses 18,856.29 Courier & Postage 853.72 Currency Expense & Rounding 0.00 Director Insurance 1,406.00 Duty 3,472.65 Amortization Expense 0.00 Fundraising Expense 0.00 Income Taxes 0.00 Insurance 4,125.00 Interest & Bank Charges 506.04 Office Supplies 3,697.68 Property Taxes 0.00


R-6

May 16, 2019


Horseman's Bazzaar/Country Fairs 622.54 Motor Vehicle Expenses 0.00 Meeting Expense 1,778.78 Mega Lotto Expense 25,386.02 Miscellaneous Expenses 50.00 Prov. Director Travel 888.98 Raffle 3,500.00 Repair & Maintenance 0.00 Scholarships 0.00 Supplies 599.16 Storage Rental 605.07 Telephone 0.00 Travel & Entertainment 0.00 US Clearing Expense-DO NOT ... 0.00 Website & Email Hosting 1,073.75 Depreciation 0.00 Suspense 240.00 Wages Expense 0.00 El Expense 0.00 CPP Expenses 0.00 Bad Debt Write-Off 0.00 Expense Recovery 0.00

Total General & Admin. Expen... 69,346.32

TOTAL EXPENSE 359,580.86

NET INCOME -5,459.19


R-6

May 16, 2019

*0./0!+2=08!+01265.3!$29;82/;!

&8.5;9!;6!#644<52;>!)81.52?.;2659!"!,70/2.3!%=05;9!&8.5;9!

*)('#-!

&8.5;9!;6!#644<52;>!)81.52?.;2659!BJCU!TQGEKCM!SGIKPOCM!PS!IGPISCQJKECMMZ!MCSIGS!GWGOUT&!OGKUJGS!SGESGCUKPOCM!OPS!EVMUVSCM!KO!OCUVSG&!$XKUJ!UJG!GYEGQUKPO!PH!"0!DGMPX%&!ISCOU!HVOFKOI!DG!!KOEPSQPSCUGF!KOUP!UJG!;SCOU!UP!7PNNVOKUZ!?SICOK[CUKPOT!HVOEUKPO!DVFIGU!!EPOUKOIGOU!PO!UJG!ISCOU!SGRVGTUT!NGGUKOI!UJG!ESKUGSKC!PVUMKOGF!DGMPX3!

#" HVOFKOI!SGRVGTU!UP!DG!SGEGKWGF!OP!MCUGS!UJCO!<COVCSZ!*.UJ4

$" GWGOU!JCT!CO!GEPOPNKE!DGOGHKU!UP!UJG!SGIKPO4

%" MCSIGS!SGIKPOCM!PS!TVD'SGIKPOCM!KO!OCUVSG4

&" CQQMKECOU!+, EVSSGOUMZ!SGIKTUGSGF!*, * OPU'HPS'QSPHKU!TPEKGUZ!PS!PSICOK[CUKPO4

'" CQQMKECUKPO!UP!KOEMVFG!UJG!QSGWKPVT!ZGCS'GOF!HKOCOEKCM!TUCUGNGOU!COF!C

DVFIGU!HPS!UJG!GWGOU4

(" CMM!CVUJPSKUKGT!QCSUKEKQCUG!$XKUJ!UJG!GYEGQUKPO!PH!"0!DGMPX%4!COF

)" OPUXKUJTUCOFKOI!"/!CDPWG&!CU!UJG!FKTESGUKPO!PH!CO!9MGEUPSCM!5SGC!8KSGEUPS!C

SGRVGTU!HPS!C!TNCMM!ISCOU&!XJKEJ!NCZ!KOEMVFG!SGESGCUKPOCM!COF!EVMUVSCM

CEUKWKUZ&!NCZ!DG!EJCSIGCDMG!UP!POG!LVSKTFKEUKPO(!

,70/2.3!%=05;!&8.5;9!

*( UJG!GWGOU!JCT!SGIKPOCM!KNQCEU4

+( UJG!GWGOU!JCT!CO!GEPOPNKE!DGOGHKU!UP!UJG!SGIKPO4

,( UJG!GWGOU!JCT!OPU!DGGO!HVOFGF!KO!UJG!@GIKPO!KO!UJG!QCTU!.!ZGCST4

-( NVTU!DG!C!EVSSGOU!SGIKTUGSGF!OPU'HPS'QSPHKU!TPEKGUZ!PS!PSICOK[CUKPO4

.( UJG!CQQMKECUKPO!NVTU!DG!CEEPNQCOKGF!DZ!UJG!GWGOU\T!DVFIGU4

/( UJG!CQQMKECOU!NVTU!TVDNKU&!XKUJKO!UJKSUZ!FCZT!PH!UJG!GWGOU!EPNQMGUKPO&!C

HKOCM!HKOCOEKCM!TUCUGNGOU!PH!UJG!GWGOU4

0( CMM!CVUJPSKUKGT!QCSUKEKQCUG4!COF

1( COOVCM!DVFIGU!PH!#**&)))(

>PUG!*3!5MM!QSGWKPVT!QPMKEKGT!COF!ESKUGSKC!SGMCUKOI!UP!];SCOUT!UP!7PNNVOKUZ!?SICOK[CUKPOT!_!AQGEKCM!9WGOUT^!JCWG!DGGO!SGTEKOFGF&!GHHGEUKWG!=CZ!+.&!+))/(!

>PUG!+3!!5!OGX!MKOG!KUGN!ECUGIPSZ3!;SCOUT'KO'5KF!_!5OOVCM!9WGOU!_!AVQQPSU!_!KT!UP!DG!CFFGF!UP!UJG!6VFIGU(!

8CUGF!<VOG!+2&!+))/!

+13 10* 5-/* 42*(-'. *7*054 ,*0*3'..8 1((633-0,

10(* *7*38 % 8*'34 '0) !&"$$$ +13 '006'. *7*054#

R-6

May 16, 2019

aw lra k oe peace river regional district...

Documents