b. documents...jan 21, 2015 · confidential staff report ca0005-15 submitted by the chief...

THE CORPORATION OF THE TOWNSHIP OF ESSA REGULAR COUNCIL MEETING

WEDNESDAY, JANUARY 21,2015

A Regular Council meeting was held on Wednesday, January 21, 2015 in Council Chambers of the Administration Centre, Township of Essa.

In attendance: Mayor Terry Dowdall Deputy Mayor Sandie Macdonald Councillor Keith White Councillor Ron Henderson Councillor Michael Smith

Staff in attendance: G. Murphy, Chief Administrative Officer C. Mohr, Manager of Finance C. Healey, Manager of Planning and Development D. Perreault, Manager of Public Works D. Burgin, Deputy Fire Chief S. Ferguson, District Chief, Station 1 B. Sander, Clerk

1. OPENING OF MEETING BY THE MAYOR

Mayor Dowdall opened the meeting at 5:25 p.m.

2. CLOSED SESSION

Resolution No: CR001-2015 Moved by: Macdonald Seconded by: Smith

Be it resolved that Council proceed to a Closed Session in order to address matters pertaining to personal matters about an identifiable individual, including Municipal or local board employees; and, a proposed or pending acquisition or disposition of land for Municipal or local board purposes.

----Carried----

Council rose from Closed Session and reconvened into Committee of the Whole at 6:00 p.m.

Council reconvened in Regular Council at 6:40 p.m.

3. DISCLOSURE OF PECUNIARY INTEREST

Mayor Dowdall declared a pecuniary interest with Item 4 as he has familiar relations with a member of Staff. He did not participate in discussions or vote on this item. Deputy Mayor Macdonald chaired this portion of the meeting.

4. ADOPTION OF PREVIOUS MINUTES AND MOTIONS

Resolution No: CR002-2015 Moved by: White Seconded by: Smith

Be it resolved that the motions duly passed and approved at the Committee of the Whole meeting of this date be approved; and That the minutes of the Public, Committee of the Whole and Regular Council meetings held on the 17th day of December, 2014 be adopted as circulated.

----Carried----

Township of Essa Council - Minutes January 21, 2015

Mayor Dowdall resumed his Chair.

5. PRESENTING, REFERRING OR PASSING OF ACCOUNTS

Resolution No: CR003-2015 Moved by: Henderson Seconded by: Macdonald

Be it resolved that payments dated December 10, 2014 to December 31, 2014 in the amount of $839, 506. 62 be approved; and That visa payments dated October 16, 2014 to November 15, 2014 with a payment date of December 6, 2014 in the amount of $23, 230. 80 be approved; and That the EFT payment transferred on December 16, 2014 for the OMERS November 2014 remittance in the amount of $38,284.00 be approved; and That payroll for the month of December in the amount of $195,387.30 be approved.

----Carried----

S. CONSENT AGENDA

Resolution No: CR004-2015 Moved by: Macdonald Seconded by: Henderson

Be it resolved that the items listed in the Consent Agenda dated January 21, 2015 be approved as presented, and that the necessary action be taken.

----Carried----

Item 8 - A congratulatory letter is to be sent Item 9 - A four member team is to be entered Item 11 - A letter of support is to be sent

7. COMMITTEE REPORTS

a. Essa Public Library Board

Resolution No: CR005-2015 Moved by: Macdonald Seconded by: White

Be it resolved that the minutes of the Essa Public Library Board from the meeting held on November 24, 2014 be received.

----Carried----

8. PETITIONS

9. MOTIONS AND NOTICES OF MOTIONS

a. Authorization for Issuance of Purchase Order - Tandem Snow PlowlSander Combination Unit

Resolution No: CROOS-2015 Moved by: Macdonald Seconded by: White

Be it resolved that the Manager of Public Works be authorized to issue a Purchase Order to B & I Complete Truck Centre for the purchase of a new tandem snow plow I sander combination unit complete with Viking Snow Plow and Sander Equipment, as per Township requirements as follows:

Make and Model of Cab and Chassis Western Star 4700SF Purchase Price $247,555.00

Taxes Extra $32,182.15

2


and That the 1999 International Plow / Sander Unit be declared surplus and offered for sale, as is, where is with no warranty expressed or implied.

----Carried----

b. Nottawasaga River Bank Stabilization Project - Progress Payments


Be it resolved that Council does authorize payment of $295,599.07 as Essa's share of Progress Payment Certificate No. 3B and $711,070.58 for Progress Payment Certificate No.4 (Invoice No. 1410-004) to Stonemount Developments Inc. for the Nottawasaga River Bank Stabilization Works; and That the Treasurer be authorized to process these payments and to transfer the necessary funds for these payment purposes from the Reserves for Water and Sewer Infrastructure which will eventually be replenished from loan proceeds through developer contributions and/or other sources of funding.

----Carried----10. UNFINISHED BUSINESS

11. BY-LAWS

a. By-law 2015-01


Be it resolved that leave be granted to introduce By-law 2015-01, being a by-law to authorize municipal borrowing for current expenditures for 2015; and, that said By-law be read a first, and taken as read a second and third time and finally passed.

----Carried----

b. By-law 2015-02


Be it resolved that leave be granted to introduce By-law 2015-02, being a by-law to authorize the levy and collection of an interim tax on all properties and property classes, and to establish the daters) for payment of taxes, and to provide for penalty and interest; and, that said By-law be read a first, and taken as read a second and third time and finally passed.

----Carried----

c. By-law 2015-03


Be it resolved that leave be granted to introduce By-law 2015-03, being a by-law to adopt an Amendment to the Official Plan (OPA No. 18); and, that said By-law be read a first, and taken as read a second and third time and finally passed.

----Carried----

3


d. By-law 2015-04


Be it resolved that leave be granted to introduce By-law 2015-04, being a by-law to amend the Township 's Zoning By-Law, By-law No. 2003-50, as amended, by rezoning lands described as Part of Lot 32, Concession 4, 9058 5th Line, Angus; and, that said By-law be read a first, and taken as read a second and third time and finally passed.

----Carried----

e. By-law 2015-05


Be it resolved that leave be granted to introduce By-law 2015-05, being a by-law to prescribe rates of speed along portions of highways in the Township of Essa, and to amend Schedule "A" of By-law 1998-10; and, that said By-law be read a first, and taken as read a second and third time and finally passed.

----Carried----

f. By-law 2015-06


Be it resolved that leave be granted to introduce By-law 2015-06, being a by-law to establish and assume for public highway purposes the 0.3 metre reserve described as: Block 16 on Plan 51 M-784, in the Township of Essa, County of Simcoe, being all of PIN 58110-0523 (L T); and, that said By-law be read a first, and taken as read a second and third time and finally passed.

----Carried----

g. By-law 2015-07


Be it resolved that leave be granted to introduce By-law 2015-07, being a by-law to authorize the Mayor and Clerk to enter into an Agreement with the Town of Innisfil, to provide fire protection services to an area of land in the Town of Innisfil and to repeal Bylaw 2012-27; and, that said By-law be read a first, and taken as read a second and third time and finally passed.

----Carried----

h. By-law 2015-08

Resolution No: CR015-2015 Moved by: Henderson Seconded by: Smith

Be it resolved that leave be granted to introduce By-law 2015-08, being a by-law to authorize the Mayor and Clerk to enter into a Service Agreement for Information Technology Services with the Town of Innisfi/; and, that said By-law be read a first, and taken as read a second and third time and finally passed.

----Carried----

4


i. By-law 2015-09


Be it resolved that leave be granted to introduce By-law 2015-09, being a by-law to authorize the Issuance ofthe Certificate of Maintenance and Final Acceptance (Aboveground Works) Nottawasaga Village Subdivision - Phase 4-Stage 1 (Stonemount Developments Inc.); and, that said By-law be read a first, and taken as read a second and third time and finally passed.

----Carried----12. QUESTIONS

13. CLOSED SESSION

Resolution No: CR017-2015 Moved by: White Seconded by: Macdonald

Be it resolved that Council proceed to a Closed Session in order to address matters pertaining to personal matters about an identifiable individual, including Municipal or local board employees; and, a proposed or pending acquisition or disposition of land for Municipal or local board purposes.

----Carried----

Council rose from Closed Session and passed the following resolutions:

a. IDENTIFIABLE INDIVIDUAL Confidential Staff Report CA0001-15 submitted by the Chief Administrative Officer, re: Environmental Spili/Cleanup - Identifiable Individual.

Resolution No: CR018-2015 Moved by: White Seconded by: Macdonald

Be it resolved that Confidential Staff Report CA 000 1 -15 be received; and That the Chief Administrative Officer be authorized to proceed with this matter as outlined in Option Nos. 3 and 6 ofthis Confidential Report.

----Carried----

b. POTENTIAL LAND ACQUISITION I DISPOSITION Confidential Staff Report CA0003-15 submitted by the Chief Administrative Officer, re: Stonemount Development's Request for Land Exchange.


Be it resolved that Confidential Staff Report CA0003-15 be received; and That this report be referred back to staff as per Council's recommendation.

----Carried----

c. POTENTIAL LAND ACQUISITION I DISPOSITION Confidential Staff Report CA0004-15 submitted by the Chief Administrative Officer, re: Proposed Acquisition of Land for Parking Purposes in the Angus Settlement Area.


Be it resolved that Confidential Staff Report CA0004-15 be received; and That this report be referred back to staff as per Council's recommendation.

----Carried----

5


d. IDENTIFIABLE INDIVIDUAL I EMPLOYEE MATTER Confidential Staff Report CA0005-15 submitted by the Chief Administrative Officer, re: Identifiable Individual I Employee Matter.


Be it resolved that Confidential Staff Report CA0005-15 be received; and That the Chief Administrative Officer be authorized to proceed with this matter as outlined in Option No.3 of this report.

----Carried----

e. Fire Marque

Resolution No: CR022-2015 Moved by: White Seconded by: Smith

Be it resolved that the confidential correspondence received from Fire Marque be received; and That Council supports Fire Marque's recommendation in this matter.

----Carried----

13. CONFIRMATION BY-LAW

By-law 2015 -10


Be it resolved that leave be granted to introduce By-law 2015 - 10, being a by-law to confirm the proceedings of the Council and Committee of the Whole meetings held on this 21s1 day of January, 2015; and that said By-law be read a first, and taken as read a second and third time and finally passed.

----Carried----

14. ADJOURNMENT


Be it resolved that this meeting of the Council of the Township of Essa adjourn at 7:00 p.m. to meet again on the 4'h day of February, 2015 following Com . tee of the Whole.

----Carried----

Bonnie Sander, Clerk

6

b. documents...jan 21, 2015 · confidential staff report ca0005-15 submitted by the chief...

Documents