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Elected Officers Handbook Red Book Section B15

Wisconsin State Reading Association

B15 Red Book Section B Item 15 Draft revision

Approval date: April 2016

B15 HANDBOOK FOR ELECTED OFFICERS Revised 2016

Section B15

WISCONSIN STATE READING ASSOCIATION ELECTED OFFICERS Handbook Revised 2016 Section B15 of 25

Table of Contents

PRESIDENT ..................................................................................................................................................... 3 1. Required Qualifications ................................................................................................................................................................................. 3 2. Specific Duties and Responsibilities ......................................................................................................................................................... 3

PRESIDENT ELECT ........................................................................................................................................... 5 1. Required Qualifications ................................................................................................................................................................................. 5 2. Specific Duties and Responsibilities ......................................................................................................................................................... 5

FIRST VICE PRESIDENT ................................................................................................................................... 7 1. Required Qualifications ................................................................................................................................................................................. 7 2. Specific Duties and Responsibilities ......................................................................................................................................................... 7

SECOND VICE PRESIDENT ............................................................................................................................... 8 1. Required Qualifications ................................................................................................................................................................................. 8 2. Specific Duties and Responsibilities ......................................................................................................................................................... 8

THIRD VICE PRESIDENT ................................................................................................................................ 10 1. Required Qualifications .............................................................................................................................................................................. 10 2. Specific Duties and Responsibilities ...................................................................................................................................................... 10

TREASURER ................................................................................................................................................. 12 1. Required Qualifications .............................................................................................................................................................................. 12 2. Specific Duties and Responsibilities ...................................................................................................................................................... 12

TREASURER ELECT ....................................................................................................................................... 14 1. Required Qualifications .............................................................................................................................................................................. 14 2. Specific Duties and Responsibilities ...................................................................................................................................................... 14

RECORDING SECRETARY .............................................................................................................................. 15 1. Required Qualifications .............................................................................................................................................................................. 15 2. Specific Duties and Responsibilities ...................................................................................................................................................... 15

COORDINATING SECRETARY ........................................................................................................................ 16 1. Required Qualifications ................................................................................................................................................................................... 16 2. Specific Duties and Responsibilities .......................................................................................................................................................... 16

COMMITTEE COORDINATOR ........................................................................................................................ 17 1. Required Qualifications .............................................................................................................................................................................. 17 2. Specific Duties and Responsibilities ...................................................................................................................................................... 17

ILA STATE COORDINATOR ............................................................................................................................ 19 1. Required Qualifications .............................................................................................................................................................................. 19 2. Specific Duties and Responsibilities ...................................................................................................................................................... 19

ZONE COORDINATOR ................................................................................................................................... 22 1. Required Qualifications .............................................................................................................................................................................. 22 2. Zone Coordinator Elections ....................................................................................................................................................................... 22 3. Specific Duties and Responsibilities ...................................................................................................................................................... 22

PAST PRESIDENT .......................................................................................................................................... 24 1. Specific Duties and Responsibilities ...................................................................................................................................................... 24


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PRESIDENT

Bylaws statements, revised 2015 Article IV Board of Directors Section 5 Term of Office The term of office for all positions begins June first of each year. At the expiration of this term as President, he/she shall become Past President for a period of one year. Section 6 Vacancy in Office President: Should the office of the President become vacant, the Past President will assume and perform the duties of the President. If the Past President is unable to fulfill this role, then the President Elect will be given the opportunity. If neither of these designated officers is able to fulfill this position of President, then a group of at least five members of the Board of Directors, not including those in the presidential cycle, will be given the task of recommending an interim President to the Board of Directors for their final approval. Section 7 President The President shall promote the purposes of the Association as listed in Article II, shall act as chair of the Board of Directors and Assembly, and shall execute additional duties as are defined by the Board of Directors

1. Required Qualifications

A. Must be a member in good standing of the International Literacy Association, the Wisconsin State Reading Association, and a Wisconsin local reading council.

B. Shall have successfully fulfilled requirements of the Bylaws pertaining to the presidency itself and to the preceding succession of offices as specified in Bylaws Article 4, Section 5 (revised 2015)

C. Must have exhibited WSRA Committee or local council work. D. Must adhere to the primary purposes of the association.

2. Specific Duties and Responsibilities A. Shall receive files from the outgoing president and maintain such to forward to his/her successor.

B. Be responsive to the ILA handbook, Roles, Responsibilities, and Criteria for State Presidents and State Chairpersons

and ILA Officer Responsibilities.

C. Determine agenda and preside at all Board of Directors and Assembly meetings.

D. Discuss recommendations for chairs of Committees of the Board, task forces, and Ad Hoc committees with the

Committee Coordinator and serve as ex-officio member on all committees. As an ex-officio member of a

committee, the president has the same rights as the other committee members, but is not obligated to attend meetings

of the committee and is not counted in determining if quorum is present.

E. Conduct the leadership meetings in cooperation with the ILA State Coordinator, the Committee Coordinator, and/or

Zone Coordinators.

F. Plan, in cooperation with the Presidential Cycle members (President Elect, First-, Second-, and Third Vice

Presidents, and Past President), the organizational meeting for committees (Timeline: Spring Leadership meeting).

G. Work with the President-Elect, First Vice President, Second Vice President, Third Vice President, Past President,

ILA Coordinator and Committee Coordinator to determine goals to meet the primary purposes of the association.

These goals shall be made known to the Board of Directors.


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H. Attend the leadership workshops and conventions sponsored by the ILA.

I. Work with the Board of Directors to appoint Pubic Relations Liaison, Update Editor, Journal Editor, and other

positions as needed.

J. Confirm appointment of DPI Liaison.

K. Appoint, with Board of Directors approval, any vacancy on the Board of Directors.

L. Be knowledgeable of all pending legislation.

M. Represent the interests of WSRA to outside agencies and the public.

N. Attend annual State of Education.

O. May initiate a phone, mail, or e-mail ballot concerning critical issues that arise between regularly scheduled

meetings.

P. Is allotted costs to cover state rate for lodging, travel, ILA convention registration, substitute teacher if applicable,

and state rate meals to attend annual ILA Convention.

Q. Turn over all pertinent files to successor by June 1.


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PRESIDENT ELECT

Bylaws statements, revised 2015 Article IV Board of Directors Section 5 Term of Office The term of office for all positions begins June first of each year. At the expiration of this term as President Elect, he/she shall become President for a period of one year. Section 6 Vacancy in Office Should the office of the President Elect become vacant, the Association would not fill that position, the responsibilities of that office would be assigned by the president. As a result of this vacancy, the office of President will be vacant the following year. Section 8 President Elect The President Elect shall preside, in the absence or incapacity of the President, at all meetings of the members, and shall perform the duties and exercise the powers of the President, subject to the right of the Board from time to time to extend or confine such powers and duties or to assign them to others. The President Elect shall perform all duties of the office and other duties assigned by the Board of Directors.


A. Must be a member in good standing of the International Literacy Association, the Wisconsin State Reading Association, and a Wisconsin local council.

B. Must have exhibited WSRA Committee or local council work. C. Must adhere to the primary purposes of the association.

2. Specific Duties and Responsibilities A. Receive files from the outgoing president elect and maintain such to pass on to his/her successor.

B. Assume the duties of the president according to Bylaws, Article IV, Section 6, including presiding at meetings of the

Board of Directors and Assembly.

C. Serve as member of the Board of Directors.

D. Serve as a regular member of the Governance Committee.

E. Upon his/her discretion, serve as an ex officio member of all committees for the purpose of determining concerns

and program directions for the organization.

F. Preside in the absence of the president at any WSRA meeting.

G. Work with all WSRA officers and committee chairs to ensure smooth transition of all WSRA proceedings.

H. Develop, after consultation with the President, First Vice President, and Committee Coordinator, recommendations

for incoming chairs and members of committees to be presented to the Board of Directors at the Spring Leadership

meeting for approval.

I. Attend leadership workshops sponsored by ILA.

J. Be knowledgeable of all pending legislation.

K. Work with the President, First Vice President, Second Vice President, Third Vice President, Past President, ILA

Coordinator and Committee Coordinator to determine goals to meet the primary purposes of the association.


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L. Work with the Convention Coordinator and Coordinating Secretary to determine sites and dates for Leadership and

Assembly meetings during his/her term as President.

M. Work with committees planning institutes.

N. Attend WSRA leadership meetings.

O. Attend annual meeting with State Superintendent.

P. Is allotted costs to cover state rate for lodging, travel, ILA convention registration, substitute teacher if applicable,


Q. Turn over all pertinent files to successor by June 1.


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FIRST VICE PRESIDENT

Bylaws statements, revised 2015 Article IV Board of Directors Section 5 Term of Office The term of office for all positions begins June first of each year. At the expiration of this term as First Vice President, he/she shall become President Elect. Section 6 Vacancy in Office Should the office of First Vice President become vacant, the President Elect shall assume the responsibilities for the Annual Convention. As a result of this, the President Elect position will be vacant the following year. Section 9 First Vice President The First Vice President shall perform all duties of the office and other duties assigned by the Board of Directors.




2. Specific Duties and Responsibilities

A. Receive files from the outgoing First Vice President and maintain such to pass on to his/her successor.

B. Act as chairperson of the Convention Planning Committee and assume leadership for planning the annual

convention.

C. Serve as a member of the Board of Directors.

D. Preside in the absence of the President and President Elect at any WSRA meeting.

E. Work with the President, President Elect, Second Vice President, Third Vice President, Past President, ILA


F. Upon his/her discretion, serve as an ex-officio member of all committees for the purpose of determining concerns

and program directions for the organization.

G. Be available for consultation on research activities as requested by the president.

H. Be knowledgeable of pending legislation.

I. Attend ILA Leadership Workshop.

J. Work with the Convention Coordinator and Coordinating Secretary to determine sites and dates for Leadership and


K. Attend WSRA leadership meetings.

L. Attend annual State of Education.

M. Recruit committee members for convention planning committee.

R. Is allotted costs to cover state rate for lodging, travel, ILA convention registration, substitute teacher if applicable,


N. Turn over all pertinent files to successor by June 1.


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SECOND VICE PRESIDENT

Bylaws statements, revised 2015 Article IV Board of Directors Section 5 Term of Office The term of office for all positions begins June first of each year. At the expiration of this term as Second Vice President, he/she shall become First Vice President. Section 6 Vacancy in Office Should the office of Second Vice President become vacant, then the Nominating Committee will be given the task of recommending to the Board of Directors for their approval a person for Second Vice President for the remainder of the term. This person will be elected by the general membership and upon approval succeed to the next position in the presidential cycle. Section 10 Second Vice President The Second Vice President shall perform all duties of the office and other duties assigned by the Board of Directors.


A. Receive files from the outgoing Second Vice President and maintain such to pass on to his/her successor. B. Must be a member in good standing of the International Literacy Association, the Wisconsin State Reading

Association, and a Wisconsin local council. C. Must have exhibited WSRA Committee or local council work. D. Must adhere to the primary purposes of the association.


A. Serve as a member of the Board of Directors.

B. Preside in the absence of the President, President-Elect and 1st Vice President at any WSRA meeting.

C. Serve as a regular member of the Legislative Committee.

D. Upon his/her discretion, serve as an ex-officio member of committees for the purpose of determining concerns and

program directions for the organization.

E. Work cooperatively with the First Vice President and the Convention Planning Committee as they plan the

upcoming annual convention. In the event of a vacancy of the First Vice President, he/she shall become the chair of

the Convention Planning Committee.

F. Assume the leadership for planning the annual convention for the following year.

G. Work with the President, President-Elect, First Vice President, Third Vice President, Past President, ILA


H. Be available for consultation on research activities as requested by the President.

I. Be knowledgeable of pending legislation.

J. Attend regional workshops sponsored by ILA if requested.

K. Coordinate (with President Elect) institutes as proposed by WSRA committees

L. Work with the Convention Coordinator and Coordinating Secretary to determine sites and dates for Leadership and



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M. Initiate planning for WSRA annual convention to be held in the year when he/she is 1st Vice President.


O. Attend annual State of Education.

P. Recruit committee members for Convention Planning Committee.

Q. Is allotted costs to cover state rate for lodging, travel, ILA convention registration, substitute teacher if applicable,


R. Act as a liaison to committees as assigned by the president.

S. Turn over all pertinent files to successor by June 1.


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THIRD VICE PRESIDENT

Bylaws statements, revised 2015 Article IV Board of Directors Section 5 Term of Office The term of office for all positions begins June first of each year. The Third Vice President shall then automatically succeed to the office of Second Vice President for one year. Section 6 Vacancy in Office Should the office of Third Vice President become vacant, then the Nominating Committee will be given the task of recommending to the Board of Directors for their approval a person for Third Vice President for the remainder of the term. This person will be elected by the general membership and upon approval succeed to the next position in the presidential cycle. Section 11 Third Vice President The Third Vice President shall perform all duties of the office and other duties assigned by the Board of Directors.





A. Receive files from the outgoing Third Vice President and maintain such to pass on to his/her successor.

B. Serve as a member of the Board of Directors.

C. Preside in the absence of the President, President-Elect, First Vice President and, Third Vice President at any WSRA

meeting.

D. Serve as a regular member of the Finance Committee.

E. Upon his/her discretion, serve as an ex-officio member of committees for the purpose of determining concerns and

program directions for the organization.

F. Work cooperatively with the First Vice President and the Convention Planning Committee as they plan the

upcoming annual convention.

G. Assume the leadership for planning the annual convention in two (2) years.

H. Be available for consultation on research activities as requested by the President.

I. Be knowledgeable of pending legislation.

J. Attend workshops sponsored by the ILA if requested.

K. Work with committees to plan institutes.

L. Work with the President, President-Elect, First Vice President, Second Vice President, Past President, ILA


M. Work with the Convention Coordinator and Coordinating Secretary to determine sites and dates for Leadership and




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O. Develop working relationships and networks with WSRA Board and membership.

P. Attend annual State of Education.

Q. Reflect on structure of WSRA organization

R. Is allotted costs to cover state rate for lodging, travel, ILA convention registration, substitute teacher if applicable,


S. Initiate committee contacts.

T. Recruit committee members for Convention Planning Committee.

U. Turn over all pertinent files to successor by June 1.


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TREASURER

Bylaws statements, revised 2015 Article IV Board of Directors Section 5 Term of Office The term of office for all positions begins June first of each year. The term of office of the Treasurer shall be three years. All offices may be held for a maximum of six years, but will be permitted an extension beyond six years in situations of extenuating circumstances. In that case the President shall seek approval from the Board of Directors for an additional year. Section 6 Vacancy in Office Should the Treasurer be unable to fulfill the duties of the term, the President shall appoint someone to fill the term of office with the approval of the Board of Directors. Section 12 Treasurer The Treasurer shall, if required by the Board of Directors, obtain a bond for the faithful discharge of his or her duties, in such sum and with such sureties as the Board of Directors shall require. The Treasurer shall perform all duties of the office and other duties assigned by the Board of Directors.



B. Shall be willing to be bonded. C. Must have the ability to maintain the association’s fiscal records. D. Must adhere to the primary purposes of the association. E. Must be knowledgeable about basic computer applications and willing to be trained in financial applications.

2. Specific Duties and Responsibilities A. Receive files from the outgoing Treasurer and maintain such to pass on to his/her successor.


C. Attend all Board of Directors and Assembly meetings.

D. Receive organized records from the outgoing Treasurer and maintain such to pass on to a successor.

E. Maintain Federal Employer Identification Number (EIN) and State Tax Exempt Number (SES).

F. Maintain financial records of the association.

G. Receive and disburse funds upon receipt of bills with authorization from the committee chair or person in charge of

each account.

H. Meet with local treasurers annually or as needed.

I. Assist Finance Committee in preparing the proposed biennial budget.

J. Present Treasurer’s reports for each Board of Directors and Assembly meetings including income and expenses and

status of investments.

K. Coordinate preparation and filing of federal and state tax forms as required by law and provide copies to the Finance

Committee.

L. Maintain checking, savings accounts, and investment accounts.


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M. Maintain budgeting and accounting files and records for the association.

N. Meet with the Finance Committee.

O. Serve as second Authorized Service Administrator (ASA) in order to view revenue accounts generated by online

registrations, sales, and donations.

P. Secure bonding insurance.

Q. Make detailed income and expense reports available to the Board of Directors and committees upon requests.

R. Coordinate records with association’s accountant to conduct an annual financial review or biennial audit, and when

Treasurer Elect progresses to Treasurer.

S. Maintain contracts for paid personnel.

T. Inform the Board of Directors of the need to review contracts for paid personnel.

U. Secure appropriate records.

V. Transfers excess bank funds to investing accounts via association’s investment consultant without Board of

Directors approval each time in accordance to FDIC guidelines.

W. Turn over all pertinent files to successor by June 1


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TREASURER ELECT

Bylaws statements, revised 2015 Article IV Board of Directors Section 5 Term of Office The term of office for all positions begins June first of each year. The term of office of the Treasurer Elect shall be one year and he/she will automatically succeed to the office of Treasurer. All offices may be held for a maximum of six years, but will be permitted an extension beyond six years in situations of extenuating circumstances. In that case the President shall seek approval from the Board of Directors for an additional year. Section 6 Vacancy in Office Section 13 Treasurer Elect The Treasurer Elect shall, if required by the Board of Directors, obtain a bond for the faithful discharge of his or her duties, in such sum and with such sureties as the Board of Directors shall require. The Treasurer Elect shall perform all duties of the office and other duties assigned by the Board of Directors.



B. Shall be willing to be bonded. C. Must have the ability to maintain the fiscal responsibilities of the association. D. Must adhere to the primary purposes of the association.


A. Serve as a member of the Board of Directors.

B. Attend all of the Board of Directors and Assembly meetings.

C. Receive an organized traveling folio from the outgoing treasurer and maintain such to pass on to a successor.

D. Will assist the treasurer in the performance of his/her duties to assure a smooth transition.

E. Meet with local treasurers annually or as needed.

F. Assist Finance Committee in preparing the proposed annual budget and dues assessment.

G. Meet with the Finance Committee.

H. Secure bonding insurance.


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RECORDING SECRETARY

Bylaws statements, revised 2015 Article IV Board of Directors Section 5 Term of Office The term of office for all positions begins June first of each year. The term of office of the Recording Secretary shall be three years. All offices may be held for a maximum of six years, but will be permitted an extension beyond six years in situations of extenuating circumstances. In that case the President shall seek approval from the Board of Directors for an additional year. Section 6 Vacancy in Office Should the Recording Secretary be unable to fulfill the duties of the term, the President shall appoint someone to fill the term of office with the approval of the Board of Directors. Section 14 Recording Secretary The Recording Secretary shall perform all duties of the office and other duties assigned by the Board of Directors.



B. Must adhere to the primary purposes of the association.

2. Specific Duties and Responsibilities A. Receive files from the outgoing Recording Secretary and maintain such to pass on to his/her successor.


C. Attend all of the Board of Directors and Assembly meetings.

D. Accurately record all minutes of such meetings and maintain a file for future reference.

E. Maintain a record of attendance at all meetings of the Board of Directors.

F. Disseminate, within a month after the meeting, copies of all minutes to the Board of Directors.

G. Maintain contact with Governance Committee to update Policy and Handbooks annually.

H. Will give policy changes, as reflected in the minutes, to the Administrative Assistant and Governance chair by May

31 of each year.

I. Include award winners from the annual convention in the Spring General Assembly minutes.

J. Within the minutes, will include required forms pertinent to motions (i.e. flow charts, budget forms, etc.)

K. Give to successor all minutes, permanent records and correspondence, and information at close of term of office.

Turn over all files to successor by June 1.


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COORDINATING SECRETARY

Bylaws statements, revised 2015 Article IV Board of Directors Section 5 Term of Office The term of office for all positions begins June first of each year. The term of office of the Coordinating Secretary shall be three years. All offices may be held for a maximum of six years, but will be permitted an extension beyond six years in situations of extenuating circumstances. In that case the President shall seek approval from the Board of Directors for an additional year. Section 6 Vacancy in Office Should the Coordinating Secretary be unable to fulfill the duties of the term, the President shall appoint someone to fill the term of office with the approval of the Board of Directors. Section 15 Coordinating Secretary The Coordinating Secretary shall perform all duties of the office and other duties assigned by the Board of Directors.



B. Must have the ability to organize and coordinate all arrangements for Leadership meetings. C. Must adhere to the primary purposes of the association.

2. Specific Duties and Responsibilities A. Receive files from the outgoing Coordinating Secretary and maintain such to pass on to his/her successor.



D. Receive and properly respond to any association correspondence related to arrangements for Leadership and

Assembly meetings.

E. Work with hotel planners for each meeting to create detailed Banquet Event Orders, (BEOs) to include meals and

alternative menus, meeting room space and set ups, audio/visual needs, and any other particular details as needed.

F. Develop a rooming list for each event for any overnight accommodations; adhering to the WSRA stated policy for

room reimbursement found under Fiscal Guidelines.

G. Shall meet any deadlines required by the host facilities for contractual obligations.

H. Review billing statements from each event to ensure accuracy with contract and BEO before submitting to Treasurer

for payment.

I. Be available during Leadership and Assembly meetings and workshops to handle any emergency situations as they

arise.

J. Turn over all pertinent files to successor by June 1.


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COMMITTEE COORDINATOR

Bylaws statements, revised 2015 Article IV Board of Directors Section 5 Term of Office The term of office for all positions begins June first of each year. The term of office of the Committee Coordinator shall be three years. All offices may be held for a maximum of six years, but will be permitted an extension beyond six years in situations of extenuating circumstances. In that case the President shall seek approval from the Board of Directors for an additional year. Section 6 Vacancy in Office Should the Committee Coordinator be unable to fulfill the duties of the term, the President shall appoint someone to fill the term of office with the approval of the Board of Directors. Section 17 Committee Coordinator The Committee Coordinator shall perform all duties of the office and other duties assigned by the Board of Directors.



B. Must have exhibited leadership in WSRA Committee or local council work. C. Must adhere to the primary purposes of the association. D. Must have exhibited leadership in local council work.


A. Receive pertinent files from the outgoing Committee Coordinator and maintain such to pass on to his/her successor

by June 1.

B. Serve as member of the Board of Directors.


D. Work with the President to orient incoming committee chairs at the Summer Leadership meeting.

E. Work with the President and the committees to implement committee charges.

F. Organize the procedure to secure committee members from local councils and general membership.

G. Communicate regularly with all committees.

H. Report to the Board of Directors about committee matters requiring its attention/approval (policy decisions, project

approval/funding, publication issues, etc.)

I. Recruit committee members through various WSRA forums (publications, meetings, conferences)

a.) Publish the committee volunteer form with announcement of upcoming committee selection in Update.

b.) Give Zone Coordinators copies of the committee volunteer form to distribute to the councils under their

jurisdiction at the November meeting.

c.) Distribute and collect other forms as other opportunities present themselves.

d.) Poll the current WSRA committee members about their committee tenure, their interest in continuing to serve on

the same WSRA committee, and other committees of interest.


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e.) Invite current local council officers inviting them to serve on a WSRA committee.

f.) Ensure the committee pages of the WSRA image brochure are up to date.

J. Work with the President Elect to make committee assignments during the following year.

a.) The WSRA Committee Coordinator shall compile the data from item I a to f above. b.) The Administrative Assistant shall provide the WSRA Committee Coordinator with the past attendance

records of committee members at WSRA Leadership. c.) The President, President Elect, the First Vice President, and the Committee Coordinator shall meet to appoint

committee chairs and members. d.) The WSRA Committee Coordinator will notify the committee chairs of the members who are up for approval

prior to the Spring Leadership.

K. Work with the committees and the President to evaluate committee progress at the end of each year.

L. Work with the President and President Elect to determine goals to meet the primary purposes of the association.

M. Work with the President and State ILA Coordinator to plan leadership meetings.

N. Receive free registration and lodging at WSRA convention and institutes.

O. Prepare pertinent files to be passed on to successor by June 1.


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ILA STATE COORDINATOR

Bylaws statements, revised 2015 Article IV Board of Directors Section 5 Term of Office The term of office for all positions begins June first of each year. The term of office of the ILA State Coordinator shall be three years. All offices may be held for a maximum of six years, but will be permitted an extension beyond six years in situations of extenuating circumstances. In that case the President shall seek approval from the Board of Directors for an additional year. Should the ILA State Coordinator be unable to fulfill the duties of the term, the President shall appoint someone to fill the term of office with the approval of the Board of Directors. (? ILA?) Section 16 ILA State Coordinator The ILA State Coordinator shall perform all duties of the office and other duties assigned by the Board of Directors.



B. Must have been active in WSRA as an officer, committee chair, or have served as a local council officer. C. Shall have exhibited leadership in local council work. D. Must adhere to the primary purposes of the association.


A. Receive files from the outgoing Committee Coordinator and maintain such to pass on to his/her successor.

B. Act as liaison person between the International Literacy Association and the Wisconsin State Reading Association

and all councils within the state.

C. Work with Director of Membership Development to promote membership in the International Literacy Association

at the international, state, and local levels.

D. Serve as a voting member of the WSRA Board of Directors.

E. Act as advisor to the Board of Directors of the WSRA.

F. Work with Zone Coordinators to carry out the duties of the ILA State Coordinator.

G. Work with Zone Coordinators to report on the status of councils within the state at the regularly scheduled meetings

of the Board of Directors.

H. Work for the organization of new councils within the state as needs arise, and make efforts to reactivate any council,

which has become inactive.

I. Work with the WSRA Board of Directors to arrange a workable system of communication among all councils within

the state.

J. Maintain a positive relationship with other professional organizations and educational units within the state.

K. Work with the WSRA Board of Directors in implementing the state institutes and conventions.

L. Attend Council activities at the annual International Literacy Association convention. Report on these activities to

all councils in the state and help implement suggestions made therein.


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M. Share with the WSRA Board of Directors and with all councils any newsletters and notices sent from ILA

headquarters and by educational leaders in the state.

N. Maintain frequent contact with all councils within the state through memos, newsletters, and telephone calls.

O. Visit as many council meetings, workshops, and conferences as possible within the state throughout the course of

each year.

P. Work with all Wisconsin State Reading Association officers and committee chairs to ensure smooth operation and

continuity of all WSRA proceedings.

Q. Work with Administrative Assistant to maintain and update Section F of the Red Book.

R. Oversee the proceedings of the WSRA to ensure that all necessary activities are being carried out and that all

deadlines are met.

S. Supervise and distribute ILA Certificates of Commendation, which are awarded for outstanding service to reading

councils.

T. Cooperate with the International Literacy Association headquarters and committees in matters such as

questionnaires, opinion polls, and legislation information as requested.

U. Keep ILA Council Advisors informed of all-important decisions, correspondence, and problems that affect any

council within the state.

V. Attend the leadership workshops and conventions sponsored by ILA.

W. Work with the WSRA Board of Directors to involve members of all councils in some way with the WSRA.

X. Attend as many reading related international, regional, and state meetings as possible to glean new ideas for the

state.

Y. Offer services to each council within the state for consultation, speaking, advice, and/or workshops.

Z. Help councils with programs, suggesting speakers, procuring participants when called upon, or by volunteering to

present programs.

AA. Keep all local councils active, calling upon the ILA Council Advisor or other ILA staff if a council is having

difficulty functioning.

BB. Offer assistance to councils which are new, small, or struggling, in giving aid and in helping them organize

programs, membership drives, providing speakers, and so forth.

CC. Help all councils in planning worthwhile types of programs.

DD. Compile and maintain a statewide speakers’ list for use by councils.

EE. Suggest participants for state and regional conference programs.

FF. Work with the State President to arrange and plan leadership workshops for all local and state officers and

committee chairs and members.

GG. Encourage the councils in the state to sponsor joint meetings with colleges, universities and other professional

groups.

HH. Assist local councils and WSRA officers in completing ILA paperwork.


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II. Notify each council within the state of the deadline for “Officers Report” for the International Literacy

Association due June 30 of each year. Contact any delinquent council to determine the reason for such

delinquency.

JJ. Assist local council membership chairs in procuring member numbers.

KK. Share ILA membership lists with state and local councils for promotional purposes.

LL. Be knowledgeable of all pending legislation.

MM. Arrange for attending the ILA Awards Ceremony and Great Lakes Breakfast.

NN. Is allotted costs to cover state rate for lodging, travel, ILA convention registration, substitute teacher if applicable,


OO. Upon expiration of term of office shall present file for the incoming State Coordinator. Turn over all pertinent

files to successor by June 1.


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ZONE COORDINATOR

Bylaws statements, revised 2015 Article IV Board of Directors Section 5 Term of Office The term of office for all positions begins June first of each year. The term of office of the Zone Coordinator shall be three years. All offices may be held for a maximum of six years, but will be permitted an extension beyond six years in situations of extenuating circumstances. In that case the President shall seek approval from the Board of Directors for an additional year. Should the Zone Coordinator be unable to fulfill the duties of the term, the President shall appoint someone to fill the term of office with the approval of the Board of Directors. Section 18 Zone Coordinator The duties of the five Zone Coordinators will be to assist the ILA State Coordinator in working with local councils to promote membership and develop effective councils and other duties assigned by the Board of Directors.



B. Must have previously served as a local council officer. C. Shall have exhibited leadership in local council work. D. Be able to travel to and correspond with local councils within the zone on a frequent basis. E. Must adhere to the primary purposes of the association.

2. Zone Coordinator Elections

A. To conduct the election of zone coordinators. One year preceding the expiration of the Zone

Coordinator's term, the Nominating Committee will contact local councils (within the zones where the Coordinator's term is expiring) asking them to recommend candidates. Upon receiving the credentials from individuals who have consented to run, the committee will review credentials and submit a slate of no more than three candidates to the local councils, which are involved. Each council president will be sent one ballot. At a regular local council meeting or a local council Executive Committee meeting, members will vote. Results of this balloting will be sent to the WSRA Nominating Committee. The Nominating Committee then will tabulate the results and inform the WSRA President. Results of the election will be announced to the WSRA membership at the Annual Convention. In case of a tie in the voting, the Board of Directors shall break the tie. (from E12 Committee Handbook: Nominating Committee)


A. Attend all WSRA Board of Directors meetings.

B. Plan and chair zone meetings at the WSRA Leadership meetings in cooperation with the ILA Coordinator.

C. Attend a minimum of one local council meeting and local council executive committee meeting for each council

each year.

D. Attend as many as possible WSRA conventions and institutes. Assist at the council membership table when

available.

E. Work cooperatively with the State ILA Coordinator and the WSRA President to

1) Organize new councils and stimulate existing councils.


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2) Assist with local council concerns and problems.

3) Inform local councils of ILA requirements:

(a) Local council officers must be ILA members.

(b) Local councils must have at least ten ILA members.

(c) Local council officers must be reported to ILA Headquarters on the Report of Councils Officers form by

May 15 of each year.

4) Encourage local councils to participate in WSRA and ILA Honor Council activities.

5) Keep a file folder on each council in the zone.

F. Promote membership in the local council, the Wisconsin State Reading Association, and the International Literacy

Association at all local council meetings.

G. Ensure active communication between local councils, between councils and WSRA, and between councils and the

State Coordinator.

H. Relay information from WSRA and ILA to local councils regarding activities, legislation, and conferences.

I. Maintain communication with all councils within the zone. Send copies to the State Coordinator and other Zone

Coordinators as appropriate.

J. Coordinate WSRA Honor Council program, assist in producing local council publications, and oversee local council

bylaws.

K. Assist local councils with the following:

1) Program planning and speakers.

2) Support and advise regarding organization.

L. When appropriate encourage councils to sponsor joint meetings with other councils, colleges, universities, and other

professional groups.

M. The Zone Coordinators collectively decide how their approved budget is spent.

N. May realign zones to permit easier access to other local councils.

O. Prepare organized files to be passed on to successor by June 1.


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PAST PRESIDENT

Bylaws statements, revised 2015 Article IV Board of Directors Section 5 Term of Office The term of office for all positions begins June first of each year. At the expiration of this term as President, he/she shall become Past President for a period of one year. Should the office of Past President become vacant, the immediate Past President will be given the opportunity to fulfill this position of Past President. If the immediate Past President is unable to fulfill this position of Past President, then a group of at least five Board of Director members, not including those in the presidential cycle, will be given the task by the President of recommending an interim Past President to the Board of Directors for their final approval. Section 19 Past President The Past President shall perform all duties of the office and other duties assigned by the Board of Directors.


A. Shall receive all pertinent files from the outgoing Past President and maintain such to forward to his/her successor

by June 1.

B. Responsible for ILA’s Award of Excellence.

C. Chair the Nominating Committee.

D. Attend WSRA Leadership Meetings, Institutes, and Convention.

E. Serve at the discretion of the WSRA president.

F. Act as liaison to committees as assigned by the president.

G. Is allotted costs to cover state rate for lodging, travel, ILA convention registration, substitute teacher if applicable,

and state rate meals to attend annual ILA Convention

H. Act as Managing Editor

• Shall have sole responsibility for WSRA alternate publications. This responsibility is to be exercised within the

framework of the WSRA Publications Flow Chart. This responsibility is subject to review by the Publications

Committee. (See Handbook for Committees of the Board and Ad Hoc Committees, Page 18, Publications

Committee.)

• May appoint an Associate Editor who shall work directly with the Managing Editor.

• Shall be aware of the movement of alternative publications through the Flow Chart, review publications as

indicated by the Flow Chart schedule, and edit them within the appropriate timeline.

• Shall serve as resource person to groups developing alternate publications.

• Shall maintain contact with the Publications Committee, desktop publisher, and printer as well as the various

groups developing alternative publications.

• Shall serve as a member of the Publications Committee.

I. Is allotted costs to cover state rate for lodging, travel, ILA convention registration, substitute teacher if applicable,

and state rate meals to attend the ILA convention.

J. Receive free registration and lodging at WSRA convention and institutes.


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K. Shall turn over all pertinent files to successor by June 1.

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