b965699-5 · b965699-5 dormitory furniture and mattresses issued: 3-9-2007 mandatory pre-bid...

University of Connecticut

REQUEST FOR QUOTATION

B965699-5

Dormitory Furniture and Mattresses Issued: 3-9-2007

Mandatory Pre-Bid Conference:

At the UConn Purchasing Department Date: Thursday, March 22, 2007 10:00am EST

Bid Due Date:

Date: Friday, March 30, 2007 2:00pm EST

Issued By: Kathleen Joy Assistant Director, Purchasing 3 North Hillside Road Unit 6076 Storrs, CT 06269-6076 Phone: (860) 486-4202 Fax: (860) 486-5051

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TABLE OF CONTENTS

Part I - Project Overview 3 Part II - Introduction 4 Part III - Standard Terms & Conditions 6 Part IV - Requirements 12 Part V - Form of Bid 13 Part VI- Bidders Qualification Form 16 Part VII- Required Affidavits 21 Attachments- Contract Compliance Forms

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PART I PROJECT OVERVIEW

The University of Connecticut Purchasing Department (hereinafter referred to as “University”) in Storrs, Connecticut is seeking quotations from experienced, qualified vendors to provide Dormitory Furniture and Mattresses for several facilities at the Storrs Campus. Respondents are expected to be completely familiar with all the requirements outlined in this RFQ prior to submitting a quotation. To simplify the award process respondents must submit quotations that include all required documents in the format specified herein.

DEMOGRAPHICS

The University is comprised of the main campus located at Storrs with branch campuses in West Hartford, Waterbury, Avery Point, Torrington and Stamford, the UConn School of Law in Hartford, the UConn School of Social Work in West Hartford, the Graduate Business Learning Center in Hartford, and the UCONN Health Center (UCHC) in Farmington. In addition there are eight Cooperative Extension Offices located in Bethel, West Hartford, Torrington, Haddam, North Haven, Norwich, Vernon and Brooklyn. The products required in this solicitation are for the Storrs campus location.

DEFINITIONS The words “University”, “UConn”, “Owner” or other pronouns used in their place shall mean the University of Connecticut and its various locations and affiliates. The words “Bidder”, “Vendor”, “Contractor” and “Respondent” or other pronouns used in their place shall mean a firm responding to this Request for Quotation. The words “Native Red Oak” shall mean timber grown in the Southeast and Northeast U.S.A. or Northeast Canada.

DIRECTIONS

From the West (heading through or from Hartford): Take Interstate 84 East to Exit 68. From exit, take a right onto Route 195, 7 miles to UConn.

From the East (heading from Boston toward Hartford): Take Interstate 84 West to Exit 68. From exit, take a left onto Route 195, and follow directions above.

From the Southeast Interstate 95 to 395 North. Take Exit 81 West to Route 32 North. Follow Route 32 North to Willimantic. In town, turn right and go over bridge. Continue straight through the light and follow 195 North for 8 miles to campus.

To Parking Garage / Purchasing, Once on North Eagleville Road, proceed straight until the second traffic light. At the second traffic light, turn left onto North Hillside Road. Then take the first left towards the Parking Garage. Walk back the way you came, onto North Hillside Road. When you get to the traffic light (intersection of North Eagleville and North Hillside), cross the street and proceed straight ahead. Building is on your left.

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PART II INTRODUCTION

2.0 Scope: The University of Connecticut (hereinafter referred to as the "University") is seeking quotations from experienced and qualified vendors to provide Dormitory Furniture and Mattresses to the Storrs campus. The product and service requirements are defined in this bid solicitation. All products and services must meet the complete satisfaction of the University. A representative of the University will oversee the project to provide direction, coordination and to insure that work is completed as specified. 2.1 Contract Value: The University’s budget figure for this project is $1,500,000. This figure represents only the University's best estimate of the actual cost to complete the project. This estimate should not be interpreted or construed as a commitment or a promise by the University to expend any specific sum of money for the project identified herein. 2.2 Attention to Terms and Conditions: The terms and conditions included must be reviewed carefully to ensure full responsiveness to the RFQ. The final contract shall be, in form and substance, consistent with applicable University policies and State of Connecticut statutes and regulations regarding the creation and execution of such Agreements. The failure of any respondent to receive or examine any contract, document, form or addendum shall not relieve it of any obligations with respect to its quotation or any executed contract. The submission of a quotation shall be conclusive evidence of the bidders understanding of the University’s intent to incorporate such terms and conditions into the final contract. 2.3 Estimated Timetable: The following schedule will apply to this RFQ. Release of RFQ 3-9-2007 Mandatory Pre-Bid Conference 3-22-2007 10:00am EST RFQ Due Date 3-30-2007 2:00pm EST 2.4 Inquiries: Direct all inquires relative to the conditions and specifications listed herein to:

Kathleen Joy Assistant Director, Purchasing

3 North Hillside Road Unit 6076 Storrs, CT 06269-6076 Phone: (860) 486-4202

Fax: (860) 486-5051 email: [email protected]

2.5 Mandatory Pre-Bid Conference: A mandatory pre-bid conference will be held as stated below. The purpose of the

conference is to provide information relating to this RFQ and allow for questions and answers as required to clarify any terms, conditions or specifications of this RFQ. Only those firms represented at this mandatory pre-bid conference may submit quotations in response to this RFQ. Upon receipt of the RFP, hold all questions for the mandatory pre-bid conference. A representative sample of the current furniture grouping will be available for examination after the conference. This will allow for accurate measurements, photographs or construction notes to be made by prospective bidders.

Date/Time: Thursday, March 22, 2007 10:00am EST Location: University of Connecticut Purchasing Department, Bid Room

3 North Hillside Road, Storrs, Connecticut 2.6 Quotation Submission: An original and one (1) copy of the quotation must be submitted in a sealed package to:

University of Connecticut Purchasing Department Attention: Kathleen Joy

3 North Hillside Road Unit 6076 Storrs, CT 06269-6076

Labeled: RFQ No. B965699-5 “Dormitory Furniture and Mattresses”

On or before 2:00 p.m. on Friday, March 30, 2007

Any bid received after the specified date and time will not be considered and will be marked “LATE BID” with documentation to that effect

mailto:[email protected]

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2.6.1 Submission/Opening: All responses shall be date/time stamped upon receipt in the Purchasing Department. No responsibility will be attached to any person for the premature opening of any package that is not properly identified. At the specified time stated in 2.6, all responses received shall be publicly opened. 2.6.2 Response Format: All quotations must be submitted bound in 3 ring, loose leaf binders, no alternate binding methods shall be used. The required documents shall be separated by dividers and bound in the sequence shown below. Quotations that do not substantially conform to this requirement, consequently altering the basis for quotation comparison, may be disregarded and considered as unresponsive. 1- Brief cover letter 2- Form of Quotation, completely filled out and signed, with all price sheets 3- “As built” plans and specifications 3- Bidders Qualification Form, completely filled out and signed 4- Required Affidavits, Gift, Campaign, Consulting, Affirmation 5- CHRO, Contract Compliance Forms, completely filled out and signed

6- Insurance Certificates, must meet state requirements 7- Copies of Warranties

2.6.3 Confidential Information: The University, as an agency of the State of Connecticut is subject to “Freedom of Information” requirements. If a bidder believes portions of their response are exempt from disclosure, the respondent shall clearly mark this information “Confidential”. If access to this “Confidential” information is requested under the FOI Act, said portions shall be forwarded to the Office of the Attorney General for approval of the requested confidential status. Any determination by the Office of the Attorney General is final. 2.6.4 Signature: An authorized representative shall sign the bid in ink. ANY BID WITHOUT SAID SIGNATURE WILL BE REJECTED. The contractor’s signature on the Form of Bid indicates the contractor’s agreement to all the terms and conditions listed within the bid document. If your firm is selected as the awarded contractor, the signature on the Form of Bid constitutes the agreement between your company and the University. Once the contract is awarded, the University will issue a Purchase Order which constitutes the signed agreement to this contract. No additional signatures will be required. The contractor shall not deliver product without receiving a purchase order. 2.6.5 It should be noted that any contract resulting from this RFQ may not be an “exclusive” contract. The University will reserve the right to make multiple awards and to place purchase orders in any manner deemed by the university to be in its own best interest. Bidders may submit quotations for any or all parts of the requirements listed in this document. Partial responses should be marked as such i.e. “Partial Response, Mattresses Only”. 2.6.6 Bidders must submit “as built” plans and specifications with their response, 1 set of drawings and 1 set on CD. Specifications must include details of all materials, hardware etc. used in the construction of the proposed items.

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PART III STANDARD TERMS AND CONDITIONS

3.0 Contract Format: Any response to this RFQ will be considered an offer to contract. The resulting contract will incorporate this RFQ and the bidder’s response. 3.1 Contract Termination for Cause: The University may terminate any contract for cause by providing a Notice to Cure to the Vendor citing the instances of noncompliance with the contract. 3.1.1 The Vendor shall have ten (10) days to reply to the Notice to Cure and indicate why the contract should not be terminated and recommend remedies to be taken. 3.1.2 If the Vendor and the University reach an agreed upon solution, the Vendor shall then have thirty (30) days after such agreement is reached to cure the noncompliance cited in the Notice to Cure. 3.1.3 If a mutually agreed upon solution cannot be reached within ten (10) days after receipt of Notice to Cure by Supplier, the University reserves the right to terminate the agreement. 3.1.4 If the mutually agreed upon solution is not implemented within thirty (30) days from the date of agreement, the University reserves the right to terminate the contract. 3.2 Contract Modification: Any change to the contract must be agreed upon, in writing, by both parties prior to executing any change. 3.2.1 Severability: The parties understand and agree that if a court holds any part, term or provision of this RFQ

and resulting agreement to be illegal or invalid, in whole or in part, the validity of the remaining provisions shall not be affected, and parties’ right and obligations shall be construed and enforced as if the RFQ or agreement did not contain the particular invalid provision.

3.3 Contract Assignment or Subcontract: The resulting contract shall not be assigned, transferred, or sublet in whole or in part without the prior written approval of the University. Use of Subcontractors must be approved in writing by the University and said Subcontractors shall meet all of the requirements included herein. 3.3.1 Acts of Subcontractors: The Contractor shall be responsible for all acts and performances of any

subcontractor or secondary supplier that the bidder may engage for the completion of any contract with the University. The Contractor shall be responsible for payment to all subcontractors or secondary suppliers.

3.4 Term of Contract: The contract term shall be from date of award through 12-31-2008 with the option for one (1) additional one (1) year period, or parts thereof (quantities and locations will change during the extension period, pricing shall remain firm for exact duplicate items). Said option will only be exercised upon satisfactory performance and by mutual written consent of both parties.

3.5 RFQ Status and Submission Information: 3.5.1 RFQ Acceptance/Rejection: The University reserves the right to cancel this Bid, to reject any or all quotations received, or any part thereof without penalty, to waive informalities or irregularities and to award a contract based not solely on the lowest cost, but based on an offer which, in the opinion of the University, best meets the requirements of this RFQ and is deemed to be in the best interest of the University. Non-acceptance of a quotation means that another quotation was deemed more advantageous to the University or that all quotations were rejected. 3.5.2 Effective Period of Quotations: Any quotations submitted must remain in effect for a minimum period of ninety (90) days after the closing date to allow time for evaluation, approval and award of the contract. 3.5.3 Minor Defects: If the University determines that a particular requirement may be modified or waived and still allow the University to meet the intent of this RFQ, the requirement will be modified or waived for all bidders, and all quotations will be re-evaluated in light of the change. 3.5.4 Withdrawal or Modification of Quotations: A quotation shall not be modified, withdrawn or canceled by the bidder for a period of ninety (90) days following the date and time assigned for the receipt of quotations. Prior to that time, quotations submitted early shall be modified or withdrawn only by written notice to the University. Such written notice shall be delivered in the same manner as the response. 3.5.6 Tax Exemptions: The University is exempt from Federal Excise taxes and State and Local Sales and Use Taxes, no payment will be made for any taxes levied on the contractor's employees' wages.

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3.6 Indemnification Requirements: Per Connecticut Legislation: State of Connecticut agencies i.e.: the University, may not enter into indemnification or “hold harmless” agreements. In the event of a loss by the vendor or any third party, recourse may be found through the State of Connecticut Claims Commission, as provided under Chapter 53 of the General Statutes of the State of Connecticut. 3.6.1 Hold Harmless: The bidder agrees to jointly and severally indemnify and hold the University, its successors and assigns harmless from and against all liability, loss, damage or expense including reasonable attorney's fees which the University may incur or sustain by reason of the failure of the bidder to fully perform and comply with the terms and conditions of any contract resulting from this RFQ. Further, the University assumes no liability for any damage to the property, or for personal injuries, illness, disabilities or deaths the contractor, contractor's employees and any other person subject to the contractor's control, or any other person including members of the general public, caused in whole or in part, by a) contractor's breach of any term or provision of the awarded contract; or b) any negligent or willful act or omission of the contractor, its employees or subcontractors in the performance of the awarded contract. The actions of any contractor with third parties are not binding upon the University 3.6.2 Choice of Law and Venue: The terms and provisions of this RFQ and any ensuing contract shall be governed by and construed in accordance with the laws of the State of Connecticut. 3.7 Ethical Considerations: The University of Connecticut, as a public institution, is bound by legislated and mandated

procurement guidelines to protect the public interest. Recent additions to these guidelines require that the majority of contracts in excess of $50,000.00 be supported by Affidavits regarding; Consulting Agreements, Gifts to State Employees, Agency Certification and Campaign Contributions. In addition contracts in excess of $500,000.00 must also be supported by an Affidavit regarding Evidence of Receipt of the Summary of State Ethics Guidelines. Information regarding these requirements can be found at the following web site:

http://www.opm.state.ct.us/secr/forms/ContractAffidavitRequirements.htm All attached forms are required and must be filled out, notarized and included with your response. 3.8 Executive Orders of the Governor: This Agreement is subject to the provisions of Executive Order No. 14 of Governor M. Jodi Rell promulgated April 17, 2006. regarding the use cleaning products having properties that minimize potential impacts on human health and the environment, Executive Order No. 7C of Governor M. Jodi Rell, promulgated July 13, 2006, concerning contracting reforms, Executive Order No. 3 of Governor Thomas J. Meskill, promulgated June 16, 1971, concerning labor employment practices, Executive Order No. 17 of Governor Thomas J. Meskill, promulgated February 15, 1973, concerning the listing of employment openings and Executive Order No. 16 of Governor John G. Rowland promulgated August 4, 1999, concerning violence in the workplace, all of which are incorporated into and are made a part of this agreement as if they had been fully set forth in it. For complete text of said documents, please go to: http://www.ct.gov/governorrell/cwp/browse.asp?a=1719&bc=0&c=18433&governorrellNav=|41880 3.9 Whistle Blower Protection: In accordance with the University’s compliance program, the University has in place an anonymous ethics and compliance reporting hotline service – 1-888-685-2637. Any person who is aware of unethical practices, fraud, violation of state laws or regulations or other concerns can report such matters anonymously. Such persons may also directly contact the University’s compliance office at: Office of Audit, Compliance, and Ethics, 9 Walters Avenue, Unit 5084, Storrs, CT 06269-5084; Phone 860-486-4526; Fax 860-486-4527. In addition you are hereby required to notify your employees, as well as any subcontractors, who are involved in the implementation of this contract, of this reporting mechanism. 3.10 Federal, State and Local Licenses, Permits and Taxes: The successful Contractor will comply with all laws and regulations regarding licenses, permits and taxes. Contractor shall keep fully informed of and shall faithfully observe all laws, national and state and local, and all ordinances and regulations affecting responsibility to the University, or affecting the rights of contractor’s and subcontractors employees. 3.11 Waiver of Rights: No delay or failure to enforce any provision of this agreement shall constitute a waiver or limitation of the University's rights under any resulting contract. 3.12 Warranty: The bidder warrants that the goods or services supplied hereunder will be of good workmanship and of

proper materials, free from defects and in accordance with requirements. Services which do not meet the University’s standards will be performed again until standards are met. Copies of warranties must accompany your bid response to be considered compliant.

http://www.opm.state.ct.us/secr/forms/ContractAffidavitRequirements.htmhttp://www.ct.gov/governorrell/cwp/browse.asp?a=1719&bc=0&c=18433&governorrellNav=|41880

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3.13 Representations: Each firm, by submitting a quotation, represents that it: Has read and completely understands the quotation documents and is totally familiar with the conditions under which the work is to be performed including availability and cost of labor and materials. 3.14 Repairs to Property Damage: Facilities damaged during service by the Contractor, the Contractor’s agents or employees, shall be repaired and left in good condition (as found). All repairs shall be accomplished at no cost to the University. 3.15 Delivery Requirements: It is preferable that deliveries be made utilizing straight bodied trucks. Driving on

sidewalks, unless otherwise posted, is forbidden. In those areas where sidewalk driving is permitted, drivers must employ adequate care so as to avoid driving on adjacent green spaces. To safeguard the students, faculty and staff, as well as the aesthetic beauty of the University, all Bidders are reminded that the following rules must be followed when operation vehicles on University property:

- Driving speeds on campus shall be kept at a maximum of 25 mph. - Pedestrians have the right of way at all times. - All traffic signs, lights or other indicators, including parking signs, shall to be obeyed. 3.15.1 Delivery Routes and Coordination - It is the Contractor’s responsibility to measure all access routes to

intended delivery areas, and to notify the University of any anticipated delivery difficulties prior to scheduling deliveries, and be responsible for coordinating delivery with the appropriate person(s).

3.16 Insurance: Successful contractor shall not commence work under this contract until he has obtained all insurance

required under this Section, nor shall the Contractor allow any subcontractor to commence work on his subcontract until all similar insurance required of the subcontractor has been obtained.

A) Commercial General Liability- $1,000,000 Combined Single Limit per occurrence for bodily injury, personal injury and property damage. Coverage shall include Premises and Operations, Independent Contractors, Products and Completed Operations, Contractual Liability and Board Form Property Damage coverage. If a general aggregate used, the general aggregate limit shall apply either separately to the project or the general aggregate limit shall be twice the occurrence amount. B) Automobile Liability- $1,000,000 Combined Single Limit Automobile Liability insurance shall be maintained against claims damages resulting from bodily injury, including wrongful death, and property damage which may arise from the operations of any owned, hired or non-owned vehicles used by or for the Contractor in any capacity in connection with carrying out this contract. C) Workers Compensation and Employers’ Liability- Statutory coverage in compliance with the Compensation laws of the State of Connecticut. Coverage shall include Employers’ Liability with minimum limits of $100,000 each accident, $100,000 disease-each employee, and $500,000 disease-policy limit. D) Minimum Scope of Insurance- All Liability insurance policies shall be written on an “occurrence” basis only. All insurance coverage is to be placed with insurers authorized to do business in the State of Connecticut and must be placed with an insurer that has an A.M. Best’s Rating of no less than A-, VII. All certificates of insurance shall be filed with the University Purchasing Department on the standard Acord Certificate of Insurance form showing the specified insurance and limits. The University shall be named as an Additional Insured. The contractor’s insurer shall have no right of recovery of subrogation against the State and the contractor’s insurance shall be primary coverage. E) The awarded contractor must provide the University Purchasing Department with a current insurance certificate. The awarded contractor shall carry insurance during the term of this contract according to the nature of the work to be performed to “save harmless” the University from any claims, suits or demands that may be asserted against it by reason of any act or omission of the contractor, subcontractor or employee of either the contractor or subcontractor in providing services of this contract. 3.17 Advertising; By submitting a quotation, the bidder agrees that unless specifically authorized in writing by the University on a case by case basis, that it shall not use the name of the University of Connecticut, its officials or employees, or the Seal of the University, a) in any advertising, publicity, promotion; nor b) to express or imply any endorsement of the contractor’s product or services.

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3.18 Joint Venture: Bids submitted by firms under “joint venture” arrangements or other multi-party agreements must include a power of attorney delegating authority to one principal with authority to negotiate and execute any/all contract documents resulting from the bid. 3.19 Responsibility for Those Performing the Work: The Contractor shall be responsible for the acts and omissions of all the Contractor’s employees and all subcontractors, their agents and employees as well as all other persons performing any of the work under this contract. The Vendor shall at all times enforce strict discipline and good order among the Contractor’s employees and shall not employ any unfit person or anyone not skilled in the task assigned. The Contractor, when so determined by the University shall dismiss incompetent or incorrigible employees from the project, and such persons shall be prohibited from returning to the project without written consent of the University.

3.20 Formation of Agreement: At its option, the University may take either one of the following actions in order to form

an agreement between the University and the selected bidder: 3.20.1 Accept a quotation as written by issuing a written “Notice of Award” to the selected bidder(s) which refers to

this quotation and accepts the quotation as submitted; or 3.20.2 Enter into negotiations with one or more bidders in an effort to reach a mutually satisfactory agreement based on this document, the quotation submitted by the selected bidder(s) and the negotiations concerning these. The University expressly reserves the right to negotiate prior to an award, any contract which may result from this quotation 3.20.3 Because the University may use the alternative described in paragraph 3.20.1 above, each bidder should include in its written quotation all requirements, terms or conditions it may have, and should not assume an opportunity will exist to add such matters after the quotation has been submitted. 3.20.4 The contractor’s signature on the Form of Bid, indicates the contractor’s agreement to all the terms and conditions listed within the bid quotation. If your firm is selected as the awarded contractor, the signature on the Form of Bid constitutes the agreement between your company and the University. Once the contract is awarded, the University will issue a Purchase Order which constitutes the state’s signed agreement to this contract. No additional signatures will be required. The contractor shall not perform services without receiving a purchase order. 3.21 Quotations/Invoices/Acknowledgments/Packing Slips: Each of these documents must be itemized and show appropriate purchase order number and the contract number. Additionally, invoices must be itemized and presented in a format acceptable to the University. 3.22 Non-Appropriation of Funds: Notwithstanding any other provision of this RFQ or any ensuing contract, if funds required for the continued fulfillment of the contract are at any time not forthcoming or insufficient, either through the failure of the Connecticut Legislature to provide funds or alteration of the program under which funds were provided, then the University shall have the right to terminate the contract without penalty by giving not less than thirty (30) days advance written notice documenting this lack of funding. Unless otherwise agreed to, the contract shall become null and void on the last day of the fiscal year for which appropriations were received; except that if an appropriation to cover the costs of this contract becomes available within sixty (60) days subsequent to termination under this clause, the University agrees to re-establish a contract with the vendor whose contract was terminated under the same provisions, terms and conditions of the original contract. 3.23 Remedies upon Default: In any case where the bidder has failed to deliver or has delivered nonconforming goods or services, the University shall provide a "Notice to Cure". If after the notice the bidder continues to be in default, the University may procure goods or services as substitution from another source and charge the cost difference to the defaulting bidder. 3.23.1 Collection for Default: The attorney general shall be requested to make collection from any defaulting bidder pursuant to the proceeding paragraph. 3.24 Qualification of Vendors: Quotations will only be considered from bidders with a demonstrated history of

experience in successfully providing services to Institutions of higher education or other large customers/contracts whose requirements are similar in size and scope to those of the University as outlined in this request. Bidders should include within their quotation information that will demonstrate their overall ability to perform services as detailed within this document such as equipment list and resume’s of individual who will be managing the contract

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3.25.1 The bidder submitting the quotation shall have the proper experienced to provide goods as listed within the RFQ. The successful bidder must have provided services of this type for a minimum of five (5) years. Bidders should document their compliance to this requirement within their bid response.

3.25.2 The University will reject the quotation of any vendor and void any contract resulting from this solicitation to any bidder who makes any material misrepresentation in their quotation. 3.26 Use of Premises: Contractor shall assume responsibility for the protection and safekeeping of their property stored on the site. Contractor shall be strictly limited in access to those portions of the University directly required for the performance of the contract. 3.27 Payment Terms: Terms shall be 2% 15 days Net 45 days; any exception shall be so noted by the vendor on the

Form of Quotation. 3.28 References: The bidder shall include the minimum of five (5) references, where they have provided similar

contracts of this size and scope. These references shall include the Institution/Firm name, contact person responsible for the project, telephone number, and accurate email address. References shall be provided on the Bidders Qualification Form furnished with the quotation documents.

3.29 Work Hours: All work shall be performed during normal working hours, except as otherwise directed or approved by the University. Normal working hours is defined to be between the hours of 7:00 a.m. and 8:00 p.m. Monday through Saturday. 3.30 Waste Materials: The bidder shall at all times keep the premises free from accumulation of waste materials or rubbish caused by their operation and shall be responsible for the collection, removal and disposal of such waste and packaging from the site, and for the proper recycling of same when required. 3.31 Disputes: Disputes between the successful bidder(s) and the University which cannot be resolved at the

departmental level shall be referred to the University Purchasing Department for mediation. 3.32 Provisions of this Contract Required by Connecticut General Statutes 4a-60 (a) Every contract to which the State or any political subdivision of the State other than a municipality is a party shall contain the following provisions: (1) The Contractor agrees and warrants that in the performance of the contract such Contractor will not discriminate or permit discrimination against any persons or group of persons on the grounds of race, color, religious creed, age, marital status, national origin, ancestry, sex, mental retardation, mental disability, genetic information or physical disability, including but not limited to blindness, unless it is shown by such Contractor that such disability prevent performance of the work involved, in any manner prohibited by the laws of the United States or of the State of Connecticut. The Contractor further agrees to take affirmative action to insure that applicants with job-related qualifications are employed and that the employees are treated when employed without regard to their race, color, religious creed, age, marital status, national origin, ancestry, sex, mental retardation, mental disability, genetic information or physical disability including but not limited to blindness, unless it is shown by such Contractor that such disability prevents performance of the work involved;(2) the Contractor to state that is an "affirmative action- equal opportunity employer" in accordance with regulations adopted by the Commission; (3) the Contractor agrees to provide each labor union or representative of workers with which such Contractor has a collective bargaining agreement or other contract or understanding and each vendor with which such Contractor has a contract or understanding, a notice to be provided by the Commission advising the labor union or worker's representative of the Contractor's commitments under this section, and to post copies of the notice in conspicuous places available to employees and applicants for employment; (4) the Contractor agrees to comply with each provision of this section and sections (46a-68e) and (46a-68f) and with each regulation or relevant order issued by said Commission pursuant to sections (46a-56),(46a-68e) and (46a-68f); (5) the contractor agrees to provide the Commission on Human Rights and Opportunities with such information requested by the Commission , and permit access to pertinent books, records and accounts, concerning the employment practices and procedures of the Contractor as related to the provisions of this section and section (46a-56). If the contract is a public works contract, the Contractor agrees and warrants that they will make good faith efforts to employ minority business enterprises as subcontractors and suppliers of materials on such public works project. (b) For purposes of this section, "Minority Business Enterprise" means any small Contractor or supplier of materials fifty-one percent or more of the capitol stock, if any, or assets of which is owned by a person or persons: (1) who are active in the daily affairs of the enterprise, (2) Who have the power to direct the management and policies of the enterprise and (3) who are member of a minority, as such term is defined in subsection (a) of section (32-9n); and "good faith efforts" shall include, but shall not be limited to, those reasonable initial efforts necessary to comply with

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statutory or regulatory requirements and additional or substituted efforts when it is determined that such initial efforts will not be sufficient to comply with such requirements. (c) Determination of a Contractor's good faith efforts shall include but not be limited to the following factors: The Contractor's employment and subcontracting policies, patterns and practices; affirmative advertising, recruitment and training; technical assistance activities and other such reasonable activities efforts as the Commission may prescribe that are designed to ensure the participation of minority business enterprises in public works projects. (d) The Contractor shall develop and maintain adequate documentation, in a manner prescribed by the Commission, of its good faith efforts. (e) The Contractor shall include the provisions of subsection (a) of this section in every subcontract or purchase order entered into in order to fulfill any obligation of a contract with the State and such provisions shall be binding on the subcontractor, vendor or manufacturer unless exempted by regulations or orders of the Commission. The contractor shall take such action with respect to any subcontract or purchase order as the Commission may direct as a means of enforcing such provisions including sanctions for noncompliance in accordance with section (46a-56); provided, if such Contractor becomes involved in, or is threatened with litigation with a subcontractor or vendor as a result of such direction by the Commission, the Contractor may request the State of Connecticut to enter into any such litigation or negotiation prior thereto to protect the interests of the State and the State may so enter. 3.33 Provisions of this Contract Required by Connecticut General Statutes 4a-60a: (a) The Contractor agrees to the following provisions: (1) The Contractor agrees and warrants that in the performance of the contract such Contractor will not discriminate or permit discrimination against any person or group of persons on the grounds of sexual orientation, in any manner prohibited by the laws of the United States or the State of Connecticut, and that employees are treated when employed without regard to their sexual orientation; (2) the Contractor agrees to provide each labor union or representative of workers with which such Contractor has a collective bargaining agreement or other contract or understanding and each vendor with which such Contractor has a contract or understanding, a notice to be provided by the Commission advising the labor union or worker's representative of the Contractor's commitments under this section, and to post copies of the notice in conspicuous places available to employees and applicants for employment; (3) the Contractor agrees to comply with each provision of this section and sections (46a-68e) and (46a-68f) and with each regulation or relevant order issued by said Commission pursuant to sections (46a-56),(46a-68e) and (46a-68f) of the General Statutes (b) The Contractor agrees to provide the Commission on Human Rights and Opportunities with such information requested by the Commission, and permit access to pertinent books, records and accounts, concerning the employment practices and procedures of the Contractor as related to the provisions of this section and section (46a- 56). If the contract is a public works contract, the Contractor agrees and warrants that they will make good faith efforts to employ minority business enterprises as subcontractors and suppliers of materials on such public works project. (c) The Contractor shall include the provisions of subsection (a) of this section in every subcontract or purchase order entered into in order to fulfill any obligation of a contract with the State and such provisions shall be binding on the subcontractor, vendor or manufacturer unless exempted by regulations or orders of the Commission. The contractor shall take such action with respect to any subcontract or purchase order as the Commission may direct as a means of enforcing such provisions including sanctions for noncompliance in accordance with section (46a-56); provided, if such Contractor becomes involved in, or is threatened with litigation with a subcontractor or vendor as a result of such direction by the Commission, the Contractor may request the State of Connecticut to enter into any such litigation or negotiation prior thereto to protect the interests of the State and the State may so enter.

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PART IV

REQUIREMENTS/SUPPLEMENTAL TERMS AND CONDITIONS 4.0 Requirements: The University is seeking quotations from experienced and qualified vendors to provide, deliver and

install as specified in this document Dormitory Furniture and Mattresses to the Storrs campus. 4.1 Protection of persons and property: The contractor shall take every precaution at all times for the protection of persons and property, including University staff, students and property, as well as its own and that of the general public. The contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the services provided under this contract.

4.2 Specifications: Attachments containing basic specifications, delivery locations and amounts are found at the end of this document. Specifications are based on established products currently used by the University and found to meet the needs of the student population in the dormitory spaces provided. Bidders must submit “as built” plans and specifications with their response, 1 set of drawings and 1 set on CD. Specifications must include details of all materials, hardware etc. used in the construction of the proposed items.

4.3 Delivery Requirements: 4.4.1 One (1) each of desk, dresser, bed, ladder and chair shall be fully assembled and set in place in the manner determined by the project supervisor. Individual room requirements will vary by occupancy. Rooms will be vacant and clean prior to furniture delivery/installation. All packaging will be removed and floors swept or vacuumed clean by the contractor after each installation. 4.4.2 Mattresses shall be delivered and placed on bed frames after furniture group installation, as directed by the project supervisor. 4.4 Pricing: Pricing on the “Form of Bid” will be itemized as listed for the current requirement. In addition pricing shall be provided for requirements found necessary for the optional extension term. 4.5 Delivery Schedules: All delivery timeframes are estimated, exact scheduling will be determined by the project manager and communicated to the awarded contractor.

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PART V FORM OF BID

BID # B965699-5 Dormitory Furniture and Mattresses

University of Connecticut Date: March 30, 2007 Purchasing Department, Unit-6076 3 North Hillside Road Storrs, CT 06269-6076 The undersigned respondent, in response to your Request for Quotation for the above contract, having examined the bid documents and being familiar with the conditions surrounding the proposed contract, including the availability of labor and supplies, hereby propose to provide items/services in accordance with these documents and submit for your consideration this Form of Bid. The following documents must be included in your response:

___ Form of Bid, completely filled out and signed ___ Detailed plans and specification, hard copy and electronic (CD) ___ Bidders Qualification Form, completely filled out and signed ___ Required Affidavits, Gift, Campaign, Consulting ___ CHRO, Contract Compliance Forms, completely filled out and signed

___ Insurance Certificates, must meet state requirements ___ Copies of Warranties We hereby acknowledge receipt of the following addenda, which are made a part of the bid documents: Addendum: 1 Dated _________ 2 Dated ________ 3 Dated ________ BED FRAMES: 140 EACH TAILGATE DELIVERY TO: HILLTOP APARTMENTS STORAGE TRAILERS EST DELIVERY DATE: JULY - AUGUST, 2007 PRICE $____________________________________________ PRICING FOR THE OPTIONAL 1 YEAR TERM 1-1-2009 TO 12-31-2009 PRICE $____________________________________________ EACH Use attached pricing matrix for furniture groupings and mattresses Grand Total Pricing Matrix A $___________________________________ Grand Total Pricing Matrix B $___________________________________ Please list in your response any and all time considerations that may affect the performance of the contract Payment Terms: 2%-15 / net 45 ______________________________________ Submitted by: FIRM: _________________________________________________

BY: _________________________________________________

TITLE: __________________________________________________ DATE: __________________________________________________

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PRICING MATRIX A, FURNITURE GROUPINGS MCMAHON HALL SOUTH TOWER, ELEVATED, 6 STORY, EST DELIVERY DATE: JUNE 6-9, 2007 *LAMINATE COLOR - DESKS AND DRESSER TOPS - WILSONART #7806-60 BANNISTER OAK QUANITY: 308 EACH, BED, DESK, DRESSER, LADDER AND CHAIR GROUPING PRICE EACH $________________________________ EXTENDED PRICE $______________________________ MCMAHON HALL NORTH TOWER, ELEVATED, 6 STORY, EST DELIVERY DATE: AUG 8-11, 2007 *LAMINATE COLOR - DESKS AND DRESSER TOPS - WILSONART #7806-60 BANNISTER OAK QUANITY: 308 EACH, BED, DESK, DRESSER, LADDER AND CHAIR GROUPING PRICE EACH $________________________________ EXTENDED PRICE $______________________________ WHITNEY HALL, NON-ELEVATED, 3 FLOORS, EST DELIVERY DATES: JUNE 6-9, 2007 *LAMINATE COLOR - DESKS AND DRESSER TOPS - WILSONART #D25-60 ATLANTIS QUANITY: 80 EACH, BED, DESK, DRESSER, LADDER AND CHAIR GROUPING PRICE EACH $________________________________ EXTENDED PRICE $______________________________ BROCK HALL, ELEVATED, 6 STORY, EST DELIVERY, EST DATES: JULY 31- AUG.3, 2007 *LAMINATE COLOR- DESKS AND DRESSER TOPS – WILSONART #4552-90 EBONY STAR QUANITY: 245 EACH, BED, DESK, DRESSER, LADDER AND CHAIR GROUPING PRICE EACH $________________________________ EXTENDED PRICE $______________________________ BELDEN HALL, ELEVATED, 6 STORY, EST DELIVERY DATES: SUMMER 2008 *LAMINATE COLOR - DESKS AND DRESSER TOPS - WILSONART #4552-90 EBONY STAR QUANITY: 245 EACH, BED, DESK, DRESSER, LADDER AND CHAIR GROUPING PRICE EACH $________________________________ EXTENDED PRICE $______________________________ BUCKLEY HALL, NORTH TOWER, ELEVATED, 6 STORY, EST DELIVERY DATES: SUMMER 2008 *LAMINATE COLOR - DESKS AND DRESSER TOPS - WILSONART #4552-90 EBONY STAR QUANITY: 218 EACH, BED, DESK, DRESSER, LADDER AND CHAIR GROUPING PRICE EACH $________________________________ EXTENDED PRICE $______________________________ BUCKLEY HALL, SOUTH TOWER, ELEVATED, 6 STORY, EST DELIVERY DATES: SUMMER 2008 *LAMINATE COLOR - DESKS AND DRESSER TOPS - WILSONART #4552-90 EBONY STAR QUANITY: 239 EACH, BED, DESK, DRESSER, LADDER AND CHAIR GROUPING PRICE EACH $________________________________ EXTENDED PRICE $______________________________ RES LIFE WAREHOUSE, TAILGATE DELIVERY, EST DELIVERY DATE: JULY 31, 2007 100 LADDERS PRICE $____________________________________________ PRICING FOR THE OPTIONAL 1 YEAR TERM 1-1-2009 TO 12-31-2009 PER FURNITURE GROUPING, WHEN OVERALL REQUIREMENT IS BETWEEN 1 AND 100 GROUPS PRICE $____________________________________________ EACH PER FURNITURE GROUPING, WHEN OVERALL REQUIREMENT IS BETWEEN 100 AND 500 GROUPS PRICE $____________________________________________ EACH PER FURNITURE GROUPING, WHEN OVERALL REQUIREMENT IS OVER 500 GROUPS PRICE $____________________________________________ EACH

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PRICING MATRIX B, MATRESSES MCMAHON HALL SOUTH TOWER, ELEVATED, 6 STORY: 308 EACH EST DELIVERY: JUNE 11-12, 2007 PRICE EACH $________________________________ EXTENDED PRICE $______________________________ MCMAHON HALL NORTH TOWER, ELEVATED 6 STORY: 308 EACH EST DELIVERY: AUG 13-14. 2007 PRICE EACH $________________________________ EXTENDED PRICE $______________________________ WHITNEY HALL, NON-ELEVATED, 3 STORY: 80 EACH EST DELIVERY: JUNE 11, 2007 PRICE EACH $________________________________ EXTENDED PRICE $______________________________ BROCK HALL, ELEVATED, 6 STORY: 245 EACH EST DELIVERY: AUG 6, 2007 PRICE EACH $________________________________ EXTENDED PRICE $______________________________ BELDEN HALL, ELEVATED 6 STORY: 245 EACH EST DELIVERY: SUMMER 2008 PRICE EACH $________________________________ EXTENDED PRICE $______________________________ WATSON HALL, ELEVATED, 6 STORY: 245 EACH EST DELIVERY: SUMMER 2008 PRICE EACH $________________________________ EXTENDED PRICE $______________________________ BUCKLEY HALL NORTH TOWER, ELEVATED 6 STORY: 218 EACH EST DELIVERY: SUMMER 2008 PRICE EACH $________________________________ EXTENDED PRICE $______________________________ BUCKLEY HALL SOUTH TOWER, ELEVATED, 6 STORY: 239 EACH EST DELIVERY: SUMMER 2008 PRICE EACH $________________________________ EXTENDED PRICE $______________________________ HILLTOP APARTMENTS, TAILGATE DELIVERY: 110 EACH EST DELIVERY: JUNE 11, 2007 PRICE EACH $________________________________ EXTENDED PRICE $______________________________ WAREHOUSE, TAILGATE DELIVERY: 200 EACH EST DELIVERY: JUNE 11, 2007 PRICE EACH $________________________________ EXTENDED PRICE $______________________________ PRICING FOR THE OPTIONAL 1 YEAR TERM 1-1-2009 TO 12-31-2009 PER MATTRESS, WHEN OVERALL REQUIREMENT IS BETWEEN 1 AND 100 EACH PRICE $____________________________________________ EACH PER MATTRESS, WHEN OVERALL REQUIREMENT IS BETWEEN 100 AND 500 MATTRESSES PRICE $____________________________________________ EACH PER MATTRESS, WHEN OVERALL REQUIREMENT IS OVER 500 MATTRESSES PRICE $____________________________________________ EACH

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PART VI BIDDER'S QUALIFICATION STATEMENT

6.0 All Bidders are required to file this form, properly completed, WITH THEIR RESPONSE. Failure of a bidder to answer any question or provide required information may be grounds for the awarding authority to disqualify and reject their Bid. If a question or request for information does not pertain to your organization in any way, use the symbol "NA" (Not Applicable). Use additional 8 1/2" x 11" sheets with your letterhead as necessary. 6.1 Indicate exactly the name by which this organization is known: Name . 6.2 How many years has this organization been in business under its present business name? Years? . 6.3 Indicate all other names by which this organization has been known and the length of time known by each name: 1. 2. _____________________________ 3. _____________________________ 6.4 What is the primary commodity/service provided by this business? How many years has this organization been in business providing

this commodity/service? Commodity/Service ____________________________ Years? ______________ 6.5 This firm is a: Corporation Partnership _____Sole Proprietorship Joint Venture Other This firm is: _____Women Owned _____Minority Business ______ Connecticut Set Aside Contractor 6.6 Provide names all supervisory personnel, such as Principals, Supervisors, and Sales Representatives, who will be directly involved with

the contract on which you are now a Bidder. Indicate the number of years of experience and number of years of which they have been in a Supervisory capacity.

Name Years Years/supervisor Telephone # E-mail address ____________________ ______ ______ ______________ ______________ ____________________ ______ ______ ______________ ______________ ____________________ ______ ______ ______________ ______________ ____________________ ______ ______ ______________ ______________ ______________________ ______ ______ _______________ ______________ 6.7 Provide References. Include three (3) institutions (educational if possible), where your organization is currently providing services of the type you are proposing. Please include name, title, telephone number and accurate Email address of a contact person at each institution. Reference #1 _____________________________________________________ Company _____________________________________ ______________ Contact Telephone No. _____________________________________ Email Reference #2 _____________________________________________________ Company _____________________________________ ______________ Contact Telephone No. _____________________________________ Email Reference #3 _____________________________________________________ Company _____________________________________ ______________ Contact Telephone No. _____________________________________ Email

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Reference #4 _____________________________________________________ Company _____________________________________ ______________ Contact Telephone No. _____________________________________ Email Reference #5 _____________________________________________________ Company _____________________________________ ______________ Contact Telephone No. _____________________________________ Email 6.8 Trade References: Names, addresses and telephone numbers of several firms with whom your organization has regular business

dealings: _________________________________________________________ _________________________________________________________ _________________________________________________________ _________________________________________________________ _________________________________________________________ (Attach additional sheet if necessary) 6.9 Has your organization ever failed to complete a contract, or has any officer or partner of your organization ever been an officer or partner

of another organization that failed to complete a contract? If so, indicate the circumstances leading to the project failure and the name of the company which provided the bonding for the failed contract(s):

_____________________________________________________ 6.10 List all legal or administrative proceedings currently pending or concluded adversely within the last five years which relate to procurement

or performance of any public or private service/maintenance contracts. 1. Attached 2. N/A Dated at ______________________________________________________________________ this day of 2007 Name of Organization: ___________________________________________ Address: ___________________________________________ ___________________________________________ Telephone: _____________________ Fax: _______________________ Provide 800 Telephone and Fax numbers, if available Signature ____________________________________________ (Print Name) Title _______

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Furniture Grouping Specifications General Dimensions: Desks: 24” Deep 42” Wide 30” High – No substitutes Dressers: 24” Deep 32” Wide 30” High – No substitutes DESK SPECIFICATIONS: Student desk to have pull out work surface on right side top of desk and bottom of right side of desk. Middle right side to serve as hard drive storage area. Center drawer/pencil drawer solid oak drawer front with a continuous piano style hinge with hasp for lock Drawer bottom ¾” veneer. Drawer slides are ball bearing with open position detent Back should be fitted into dado grooves and screwed in place Desk top should be butt-jointed to sides and fastened w/ screws through back and front of desk frame Sides should be fastened on internal frames at each drawer level. All oak supports

Rails are mortise & tenoned backed by screws. Rails are at the front and back of the case at each drawer or work board

All drawer boxes dovetailed front and back. Dado grooved front, sides, & back. ¾” Plastic laminate w/ PVC edge banding Each desk to have (2) 2” dia. grommets one at 21” center of desk set in 2”. One grommet 12’ from right side of desk 2” from back.

DRESSER SPECIFICATIONS: ¾” Plastic laminate w/ PVC edging Sides ¾” fused low pressure laminate with 3mm PVC edge banding ¾” Hardwood four sided Back ¼ oak hardboard Drawer fronts ¾” solid Native Red Oak Drawers sides and back multi-ply Birch Drawer bottom ¼’ oak Drawer slides KV#1500 All interior construction, same as desk CHAIR SPECIFICATIONS: (Two position) 18” W x 22 ½ “ D x 32 ½” H Solid oak wood seat and plywood back (mortised into sides and screwed) Sides 1” x 2 ¼” solid oak, glued and doweled Spreaders 1” x 2 ¼” ends doubled doweled with ½” x 2” wooden dowels. All fittings are screwed 1 ¼” screws Corner blocks (hardwood) secured w/ glue and staples

LADDER SPECIFICATIONS: Black metal ladder with universal hook to hang off of side of angle bracket on spring (not to be hung off bed end)

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BED SPECIFICATIONS: Posts; 1 ¾ x 2 ½ x 36 H 1” diameter 1 ½ H chuck routed Pin, receiver hole at bottom (see attachment) Spreaders; 1” x 3 ½” x 34” (3) per end Springs; E-Z lock bed springs Bed End; 36” x 37 7/8” with continuous shaped metal bracket with chuck routed pin (1” dia. X 1 ½ H) see picture spaced every 3” on center within the metal track

SPREADER RAILS SPECIFICATIONS (For Lofts): With brackets at each end for dropping into bed ends. Continuous bracketing (see attachment).

Bed Frame Specifications:

Bed Frame 53 x 80 Riveted with 2 Folding Legs

Size: 53 ¼ wide x 79 ¾ long Approximate height from floor to top of spring: 15 3/8” Side Rails: (2 Pcs) 2 x 1 ½ x 5/32 rail angle. The 2” flange is turned down End Rails: (2 Pcs) 2 x 1 ½ x 5/32 rail angle. The 2” flange is turned down Cross Tubular Supports: (2 Pcs) 1” round 16 gauge Corner Braces: (4 Pcs) 1 x 11 gauge steel. 4 ½” long Corner Cover: (4 Pcs) formed from 22 gauge steel. (Requires customer assembly) Sinuous Wire: (16 strands) 9 gauge “z-hooked”. Connecting Links: (A minimum of 9 rows) formed from 13 gauge high carbon wire End Helicals: (7 rows) 12 gauge high carbon tightly wound wire. Spring frames are unitized assemblies using solid steel rivets. Complete spring assemblies are cleaned, phosphatized, and powder coated with medium brown or texture black powder. Bed springs are inverted and packaged 2 pcs per bundle with card board end caps Leg Assemblies Two bolt on leg assemblies support the spring frame. Leg assemblies are welded assemblies connecting (2) posts to (1) cross member. Posts are fabricated with 1 ½” 18 gauge steel tubing (1) 3/12” x 1 ½” x ¼” steel bracket is welded to each post to allow the leg assembly to be bolted to the spring assembly. The cross member is manufactured from 1” 18 gauge steel tubing. The legs are packaged with hardware: 5 sets (10 leg assemblies) per carton

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MATTRESS SPECIFICATIONS:

SPRING UNIT: The spring unit is to be all wire, knotted-coil construction and shall consist of transverse rows of coils connected by the use of helicals running at right angles of the long axis of the unit in such a manner as to prevent a free hinge action. All coils shall be of hourglass shape. The spring unit shall be a low profiled #308 configuration (based on a full size dimension). The spring wire shall be 13 gauge high carbon and properly heat treated to eliminate permanent load stress TICKING: (Navy Blue) The mattress cover shall be SOFlux Ox™ made with a yarn size of no less than 190 but not greater than 250 denier. The polyurethane coating on the fabric will impart the qualities of waterproof ness, anti-bacterial, anti-fungal, and a moisture vapor transmission rate of less than 250 but greater than 80 grams per meter squared over a 24-hour period. PVC coatings are unacceptable. The mattress ticking meets the flammability requirements of NFPA 701 (small scale), Cal 117, BS EN 1021-1; 1994, BS EN 1021-2: 1994. This mattress will be manufactured with fabric side out. Generic verbiage for “upholstery” part of University Bid Specification (to follow “foam” language): UPHOLSTERY: A fire barrier that must consist of modacrylic/fiberglass/polyester shall be placed over all the upholstery in such a way that it completely encapsulates the entire mattress forming the full fire barrier. The fire barrier shall be a tubular 1 x 1 rib knit with a weight of no less than 6.3 ounces but not greater than 7.3 ounces per linear yard. Core spun yarns are unacceptable. FLAMMABILITY TEST REQUIREMENTS: The mattress shall meet the flammability requirements of the following test methods: Documentation of conformance will be required with bids. Failure to provide this documentation will result in rejection of the bid. Boston Fire Department 1X-11 Full Composite Burn Test The mattress manufacturer must provide written certification from an independent burn test laboratory with the bid that his mattress has been certified in accordance with Boston Fire Department 1X-11 Regulatory notice of October 25, 1990 and revised August 19, 1991. California Technical Bulletin #129 The mattress manufacturer must provide written certification from an independent burn test laboratory with the bid that his mattress has been certified to pass Technical Bulletin #129 full-scale mattress burn test by the State of California of Home Furnishings and Thermal Insulation. 16 CFR, Part 1633 The mattress manufacturer must provide written certification from an independent burn test laboratory with the bid that his mattress has been certified to pass the new Federal full scale flammability test 16 CFR, Part 1633 USPI OX The above-specified USPI OX ticking shall be shown to have a result of less than 0.4 nanograms transferred in the Allergen Barrier Use Simulation Test when tested by an independent test laboratory. The purchaser may require that copies of these test reports be supplied with the bid, and that when required, failure to provide evidence of compliance with these standards may automatically make the bid non-compliant and invalid. The ENVIRONMENTAL HEALTH AND SAFETY CHECKLIST FOR MATTRESSES must be completed by each supplier submitting a bid and failure to do so many make the bid non-compliant and invalid. WARRANTY: The vendor shall guarantee all the work to perform against defects in materials and workmanship for not less than a non-prorated period of three years from the date of delivery. A copy of the warranty must be attached to bid documents. OTHER REQUIREMENTS: All mattresses must be manufactured in the United States of America. Please submit mattress test report with bid. * All trucks tailgate within 30 feet of entry to building * All waste removed by vendor * All mattresses delivered to floors and placed on bed

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PART VII

REQUIRED AFFIDAVITS

7.0 Required Affidavits: The attached documents must be completed, signed and notarized to have your response considered compliant. 7.1 Gift, Campaign, Consulting and Affirmation of Notification affidavits are required in all responses.

MEMORANDUM TO: All potential contractors FROM: University of Connecticut Purchasing Department In the continued quest for open, fair and transparent government and contracting, Governor Rell has issued Executive order 7C which mandates that all State Agencies obtain affidavits regarding the use of Consulting Contracts and giving of Gifts to State Employees/Public Officials by those entities conducting business with the State. This information is required from any supplier providing goods or services to the State with a total value of more than fifty thousand dollars ($50,000) in a calendar or fiscal year. This directive applies to any new or renewed agreement. Executive Order 7C is shown below with a link to additional information relating to the various forms and when they are required. Executive Order 7CThis Agreement is subject to Executive Order No. 7B of Governor M. Jodi Rell, promulgated on July 13, 2006. The Parties to this Agreement, as part of the consideration hereof, agree that: (a.)The State Contracting Standards Board (the “Board”) may review this contract and recommend to the state contracting agency termination of the contract for cause. The state contracting agency shall consider the recommendations and act as required or permitted in accordance with the contract and applicable law. The Board shall provide the results of its review, together with its recommendations, to the state contracting agency and any other affected party in accordance with the notice provisions in the contract no later than fifteen (15) days after the Board finalizes its recommendation. For the purposes of this Section, "for cause" means:

(1.) a violation of the State Ethics Code (Conn. Gen. Stat. Chapter 10) or Section 4A-100 of the Conn. Gen. Statutes or (2.) wanton or reckless disregard of any state contracting and procurement process by any person substantially involved in such contract or state contracting agency.

(b.) For the purposes of this Section, "contract" shall not include real property transactions involving less than a fee simple interest or financial assistance comprised of state or federal funds, the form of which may include but is not limited to grants, loans, loan guarantees, and participation interests in loans, equity investments and tax credit programs. Notwithstanding the foregoing, the Board shall not have any authority to recommend the termination of a contract for the sale or purchase of a fee simple interest in real property following transfer of title.

(c.) Effective January 1, 2006, notwithstanding the contract value listed in Conn. Gen. Stat. 4-250 and 4-251, all procurements between state agencies and private entities with a value of $50,000 (fifty thousand dollars) or more in a calendar or fiscal year shall comply with the gift affidavit requirements of said Sections. Certification by agency officials or employees required by Conn. Gen. Stat 4-252 shall not be affected by this section.

http://www.opm.state.ct.us/secr/forms/ContractAffidavitRequirements.htm

To comply with Governor Rell’s directive and facilitate an expeditious response, attached please find affidavits that must be submitted to the University of Connecticut Purchasing Department before a contract and/or purchase order may be entered into. We look forward to receiving your prompt reply.

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STATE OF CONNECTICUT OFFICE OF POLICY AND MANAGEMENT

Policies and Guidelines

Gift Certification

Gift certification to accompany State Contracts with a value of $50,000 or more in a calendar or fiscal year, pursuant Conn. Gen. Stat. §§ 4-250 and 4-252, and Governor M. Jodi Rell’s Executive Order No. 7C, para. 10.

I, ______________________, am authorized to execute the attached contract on behalf of the __________________

(the “Contractor”). I hereby certify that between ____________ (planning date) and ____________ (date of the execution of

the attached contract) that neither myself, the Contractor, nor any of its principals or key personnel who participated directly,

extensively and substantially in the preparation of the bid or quotation (if applicable) or in the negotiation of this contract,

nor any agent of the above, gave a gift, as defined in Conn. Gen. Stat. § 1-79(e), including a life event gift as defined in

Conn. Gen. Stat. § 1-79(e)(12), to (1) any public official or state employee of the contracting state agency or quasi-public

agency who participated directly, extensively, and substantially in the preparation of the bid solicitation or request for

quotations for the contract (if applicable) or in the negotiation or award of this contract; or (2) any public official or state

employee of any other state agency who has supervisory or appointing authority over the state agency or quasi-public agency

executing this contract, except the gifts listed below: Name of Benefactor Name of recipient Gift Description Value Date of Gift Further, neither I nor any principals or key personnel of the Contractor, nor any agent of the above, knows of any

action by Contractor to circumvent such prohibition on gifts by providing for any other principals, key personnel, officials,

employees of Contractor, nor any agent of the above, to provide a gift to any such public official or state employee.

Further, the Contractor made its bid or quotation without fraud or collusion with any person. Sworn as true to the best of my knowledge and belief, subject to the penalties of false statement.

Signature Date Sworn and subscribed before me on this day of , 200 Commissioner of the Superior Court Notary Public

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Campaign Contribution Certification

Campaign contribution certification to accompany State Contracts with a value of $50,000 or more in calendar or fiscal year, pursuant Conn. Gen. Stat. § 4-250 and Governor M. Jodi Rell’s Executive Orders No. 1, para 8 and No. 7C, para 10.

I, ______________________, hereby certify that during the two-year period preceding the execution of the attached contract,

neither myself nor any principals or key personnel of the _________________________ who participated directly, extensively and substantially in the preparation of the bid or quotation (if applicable) or in the negotiation or award of this contract, nor any agent of the

above, gave a contribution to a candidate for statewide public office or the General Assembly, as defined in Conn. Gen. Stat. §9-333b,

except as listed below:

Contributor Recipient Amount/Value Date of Contribution Contribution Description Sworn as true to the best of my knowledge and belief, subject to the penalties of false statement.


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Consulting Agreement Affidavit

Consulting agreement affidavit to accompany state contracts for the purchase of goods and services with a value of $50,000 or more in a calendar or fiscal year, pursuant to Section 51 of Public Act 05-287.

This affidavit is required if a bidder or vendor has entered into any consulting agreements whereby the duties of the consultant include communications concerning business of such state agency, whether or not direct contact with a state agency, state or public official or state employee was expected or made. Pursuant to Section 51 of P.A. 05-287, "consulting agreement" means any written or oral agreement to retain the services, for a fee, of a consultant for the purposes of (A) providing counsel to a contractor, vendor, consultant or other entity seeking to conduct, or conducting, business with the State, (B) contacting, whether in writing or orally, any executive, judicial, or administrative office of the State, including any department, institution, bureau, board, commission, authority, official or employee for the purpose of solicitation, dispute resolution, introduction, requests for information or (C) any other similar activity related to such contract. Consulting agreement does not include any agreements entered into with a consultant who is registered under the provisions of chapter 10 of the general statutes as of the date such affidavit is submitted in accordance with the provisions of this section.

I, ____________________________________________, hereby swear that I am the chief official of the bidder or

vendor of the Contract or authorized to execute such Contract. I further swear that I have not entered into any consulting

agreement in connection with such contract, except the agreements listed below:

Contractor’s Name, Title and Firm or Corporation: ________________________________________________

Terms of Consulting Agreement (Date of Execution, Amount, Expiration Date): _________________________

Brief Description of Services Provided (Purpose, Scope, Activities, Outcomes): _________________________

Yes No Is the Consultant a former state employee or public official? If yes, provide the following information about the former state employee or public official: • Former Agency: _______________________________________________________ • Date Such Employment Terminated: _______________________________________

Attach additional sheets if necessary. This affidavit must be amended if Contractor enters into any new consulting agreements during the term of this Contract

Sworn as true to the best of my knowledge and belief, subject to the penalties of false statement.


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Policies and Guidelines This form is MANDATORY and must be completed, signed, and returned before the Contractor’s bid can be considered by the State. NO STATE AGENCY SHALL ACCEPT A BID FOR A LARGE STATE CONSTRUCTION OR PROCUREMENT CONTRACT WITHOUT SUCH AFFIRMATION.

AFFIRMATION OF RECEIPT OF SUMMARY OF STATE ETHICS LAWS (Bid or Proposal)

INSTRUCTION: Contractor must sign the affirmation below, and return this form to the awarding State agency.

The undersigned duly authorized representative of the bidding Contractor affirms (1) receipt of the summary of State ethics laws (2) that key employees of such Contractor have read and understand the summary and (3) that Contractor agrees to comply with the provisions of State ethics laws.

(Please print name under signature line.)

Signature

Title

Date

On behalf of:

Contractor Name

Street Address

City State Zip

Federal Employee Identification Number (FEIN/SSN)

This form is MANDATORY and must be completed, signed, and returned to the awarding State agency pursuant to Section 37 of Public Act. No. 05-287

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Plain Language Summary of State Ethics Laws for Current and Potential State Contractors Note: The following is a summary of the major ethics laws and related provisions applicable to current and potential state contractors. For more detailed information or to discuss any questions you may have, contact the Office of State Ethics at (860) 566-4472. RESTRICTIONS ON THE BENEFITS YOU MAY GIVE TO STATE PERSONNEL

GIFTS: In general, no one doing business with or seeking business from a state or quasi-public agency may give a gift to an official or employee of that agency. Connecticut’s gift ban is strict, but has some exceptions. For example, under the Ethics Code, you may give: (1) food and drink up to $50 per person per year, if the person paying, or his or her representative, is in attendance; and (2) tangible gifts up to $10 per item up to $50 per person per year. Also exempt are certain items such as informational materials, or plaques costing less than $100. For a complete list of the Code’s gift exceptions, consult Conn. Gen. Stat. § 1-79(e) or contact the Office of State Ethics.

IMPORTANT RECENT CHANGE IN LAW: As of July 1, 2004, gifts for “major life events,” including a wedding or the birth of a child, which were previously exempt from the gift ban, are now subject to the strict gift limits outlined above if the gifts are provided by any individual or entity doing business with or seeking business from the state.

NOTE: State agencies may have stricter gift rules than the provisions of the Ethics Code (for example, an agency policy may ban all food and drink). Be sure to obtain a copy of the agency’s ethics policy before you provide any benefit to an agency official/employee.

NECESSARY EXPENSES: Under the Ethics Code, you may not pay a fee or an honorarium to a state official or employee for making a speech or appearing at your organization’s event. You may, however, under limited circumstances, pay the “necessary expenses” of such a state servant. These expenses are limited to: necessary travel, lodging for the nights before, or and after the speech, meals and conference fees. There may be reporting requirements attached to the giving and taking of necessary expenses, so contact the Office of State Ethics if you need more information. NOTE: Before providing necessary expenses, check with the state agency’s ethics officer to determine if the agency allows such payments.

GIFTS TO THE STATE: The Ethics Code allows limited “gifts to the state” which facilitate state action or functions (for example, donating a piece of equipment to the agency).

NOTE: Recent legislation was passed that may impact gifts to the state. Please contact the Office of State Ethics before giving a gift to the state to determine if such donations are acceptable.

RULES ON HIRING STATE PERSONNEL

Before you hire a current or former state employee, you should be aware of certain provisions of the Ethics Code. First, if you are considering hiring a current state employee, especially from a state agency with which you do business or by which you are regulated, you should know the following:

A current state employee must not accept outside employment that impairs his independence of judgment regarding his state duties, or that encourages him to disclose confidential information learned in his state job. Also, a current state employee may not use his or her state position for financial gain, however inadvertent that use may be. Therefore, for example, a current state employee who exercises any contractual, supervisory or regulatory authority over you or your business may not be able to work for you.

Second, if you are considering hiring a former state employee, you should be aware of the Ethics Code’s post-state employment, or revolving door, laws:

If you hire or otherwise engage the services of a former state official or employee, he or she may not represent you before his of her former agency for one year after leaving state service.

NOTE: The former State Ethics Commission established a limited exception to this provision which allows the former employee to return to his or her former agency within the one year period for the sole purpose of providing technical expertise (for example, to help implement a previously awarded contract). This is a fact-specific exception that applies in very limited circumstances: therefore, you should contact the Office of State Ethics for further assistance if you think this exception applies to you.

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If a state official or employee was substantially involved in, or supervised, the negotiation or award of a contract valued at $50,000 or more, and the contract was signed within his or her last year of state service, and you or your business was one of the parties to the contract, then you and/or your business are prohibited from hiring him or her for one year after he or she leaves state employment.

A former state official or employee can never represent anyone other than the state regarding a particular matter in which he or she was personally and substantially involved while in state service and in which the state has a substantial interest.

Third, there are approximately 75 state officials or employees who may not negotiate for, seek or accept employment with any business subject to regulation by their agency, and may not accept employment with such a business for one year after leaving state service. Under that section of the law, it is also illegal for a business in the industry to employ such an individual.

CONFLICT OF INTEREST RULES THAT APPLY TO YOU AS A STATE CONTRACTOR

Under Conn. Gen. Stat. §1-86e of the Ethics Code, no state contractor, including a consultant or other independent contractor, can use the authority provided under the contract, or confidential information acquired in the performance of the contract, to obtain financial gain for himself, his employee, or a member of his immediate family. Also, a state contractor cannot accept another state contract that would impair his independence of judgment in the performance of the first contract. Finally, a state contractor cannot accept anything of value based on an understanding that his actions on behalf of the state would be influenced.

It is important to call the Office of State Ethics at (860) 566-4472 to discuss the application of this law, or any of the other ethics laws, to your specific situation.

OTHER ETHICS PROVISIONS THAT MAY APPLY TO YOU

Contractors seeking large state contracts are required to execute affidavits regarding gifts and/or campaign contributions made to certain state employees or public officials in the two-year period prior to the submission of a bid or proposal. You need to check the web sites of both the Department of Administrative Services, www.das.state.ct.us, and the Office of Policy and Management, www.opm.state.ct.us, for copies of these affidavits and for other updated information regarding state contractors. Also, because the particular agency with which you wish to contract may have specific rules that you must follow, you need to check with that agency as well.

If you or your business provides “investment services” as defined in the Code of Ethics, and you make a political contribution in connection with the Office of the Treasurer, you may be prohibited from contracting with that office. See Conn. Gen. Stat. § 1-84(n).

Finally, if you or your business spends or receives $2,000 or more in a calendar year for activities that constitute lobbying under the Ethics Code, whether to affect legislation or the actions of an administrative state agency, then you and/or your business may have to register as a lobbyist with the Office of State Ethics, and more ethics rules will apply to you. Contact the Office of State Ethics, or review the lobbyist registration information at www.ct.gov/ethics.

Recent legislation (Public Act 05-287) prohibits anyone who is a party (or who is seeking to become a party) to a state construction, procurement, or consultant services contract over $500,000 from:

(1) Soliciting information from a public official or state employee that is not available to other bidders for that contract, with the intent to obtain a competitive advantage over other bidders;

(2) intentionally or recklessly charging a state agency for work not performed or goods or services not provided, or falsifying invoices or bills; or

(3) intentionally violating or trying to circumvent the state competitive bidding and ethics laws.

Recent legislation (Public Act 05-287) also requires any prospective state contractor to affirm in writing that he or she has been provided with a summary of the state’s ethics laws and that his key employees have read and understood the summary and agree to comply with the applicable provisions of the ethics law.

http://www.das.state.ct.us/http://www.opm.state.ct.us/http://www.ct.gov/ethics

COMMISSION ON HUMAN RIGHTS AND OPPORTUNITIES CONTRACT COMPLIANCE REGULATIONS

NOTIFICATION TO BIDDERS

The contract to be awarded is subject to contract compliance requirements mandated by Sections 4a-60 and 4a-60a of the Connecticut General Statutes; and, when the awarding agency is the State, Sections 46a-71(d) and 46a-81i(d) of the Connecticut General Statutes. There are Contract Compliance Regulations codified at Section 46a-68j-21 through 43 of the Regulations of Connecticut State Agencies, which establish a procedure for awarding all contracts covered by Sections 4a-60 and 46a-71(d) of the Connecticut General Statutes. According to Section 46a-68j-30(9) of the Contract Compliance Regulations, every agency awarding a contract subject to the contract compliance requirements has an obligation to “aggressively solicit the participation of legitimate minority business enterprises as bidders, contractors, subcontractors and suppliers of materials.” “Minority business enterprise” is defined in Section 4a-60 of the Connecticut General Statutes as a business wherein fifty-one percent or more of the capital stock, or assets belong to a person or persons: “(1) Who are active in daily affairs of the enterprise; (2) who have the power to direct the management and policies of the enterprise; and (3) who are members of a minority, as such term is defined in subsection (a) of Section 32-9n.” “Minority” groups are defined in Section 32-9n of the Connecticut General Statutes as “(1) Black Americans . . . (2) Hispanic Americans . . . (3) persons who have origins in the Iberian Peninsula . . . (4)Women . . . (5) Asian Pacific Americans and Pacific Islanders; (6) American Indians . . .” An individual with a disability is also a minority business enterprise as provided by Section 4a-60g of the Connecticut General Statutes. The above definitions apply to the contract compliance requirements by virtue of Section 46a-68j-21(11) of the Contract Compliance Regulations. The awarding agency will consider the following factors when reviewing the bidder’s qualifications under the contract compliance requirements:

(a) the bidder’s success in implementing an affirmative action plan; (b) the bidder’s success in developing an apprenticeship program complying with Sections 46a-68-1 to

46a-68-17 of the Administrative Regulations of Connecticut State Agencies, inclusive; (c) the bidder’s promise to develop and implement a successful affirmative action plan; (d) the bidder’s submission of employment statistics contained in the “Employment Information Form”,

indicating that the composition of its workforce is at or near parity when compared to the racial and sexual composition of the workforce in the relevant labor market area; and

(e) the bidder’s promise to set aside a portion of the contract for legitimate minority business enterprises. See Section 46a-68j-30(10)(E) of the Contract Compliance Regulations. __________________________________________________________

INSTRUCTIONS AND OTHER INFORMATION

The following BIDDER CONTRACT COMPLIANCE MONITORING REPORT must be completed in full, signed, and submitted with the bid for this contract. The contract awarding agency and the Commission on Human Rights and Opportunities will use the information contained thereon to determine the bidders compliance to Sections 4a-60 and 4a- 60a CONN. GEN. STAT., and Sections 46a-68j-23 of the Regulations of Connecticut State Agencies regarding equal employment opportunity, and the bidders � good faith efforts to include minority business enterprises as subcontractors and suppliers for the work of the contract. 1) Definition of Small Contractor Section 4a-60g CONN. GEN. STAT. defines a small contractor as a company that has been doing business under the same m

b965699-5 · b965699-5 dormitory furniture and mattresses issued: 3-9-2007 mandatory pre-bid...

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