bacas ng burial and cremation administration system (next generation)

BACAS NG

Burial And Cremation Administration System (Next Generation)

Burial And Cremation Administration System (Next Generation)

• This demonstration takes approximately 15 minutes

• It gives you a flavour of BACAS NG but only shows the briefest glimpse of the facilities available.

• At the bottom of each page are three buttons. These allow you to move a page back or forward or to the menu screen.

• To end the demonstration press ‘Esc’ on your keyboard.

© Clear Skies Software

Bacas NG

MENU

Use the menu to move directly to a topic or view the full presentation

Overview

Icon Toolbar

Appointment Diary

Burial / Cremation Numbering

Enquiry and Information

Grave and Burial Processing

Memorials and Assoc. Services

Disposal of Cremated Remains

Reports and Links to Other Systems

Maps and Plans

Remote Enquiry and Booking

The Future and Summary

ICT Requirements

Contact


Bacas NG

Overview

BACAS is not just a burial or a cremation system, it is a system for the administration of the disposal of people who have died.

BACAS is a generic system and can easily be customised to your requirements

BACAS produces whatever paperwork you require


Bacas NG

Bacas provides the following main functions

• Burial Administration• Cremation Administration• Appointment Diary• Grave Administration• Memorial Management• Associated Services

Administration• Report Production• Invoicing• Remote Funeral Director

Bookings• Mapping


Bacas NG

ICT Requirements

BACAS was developed for ‘Windows’ and can be run in any of the following environments :

Windows Vista

Windows XP

Windows 2000

Windows NT SP5 or greater

Windows 98 SP2 or greater

BACAS requires Microsoft SQL Server 2000 or 2005(single user installations use SQL Server Express 2005 )


Bacas NG

Icon Bar

At the side of the screen is the icon bar. Various functions can be initiated by clicking on a button. The buttons are logically grouped. Functions relating to people and Funeral Directors Cremation Functions Booking Diary Finance Generate Cremation and Burial numbers Interment Functions Mapping Memorial Functions Printing, email, data export and mail merge Drop down list and form styles System configuration functions


Bacas NG

Appointment Diary

Consists of: - An icon bar for accessing various system functions- A table containing times, deceased name, comments, funeral director


Bacas NG

Keyboard entry is kept to a minimum

Double click on the time column displays the bookings screen that allow you to enter details of the burial or cremation.

Funeral Directors can be selected from a drop down list or from the Funeral Directors details screen.

Drop down lists for other items (i.e. Date of Death, Common death location etc.) ensure that input is easy and consistent.


Bacas NG

For a cremation it will ask for details about the person, the service, disposal of cremated remains and medical information.

Bacas asks for what it needs


Bacas NG

Bacas asks for what it needs

For a burial it will ask for information about the person, the service and the grave.

It has intelligence and tries to ask the question pertinent to what you are doing.


Bacas NG

Fast Booking Facilities

Bacas uses times, preset by you

But you can use other times by either moving the appointment or by changing the time on the booking screen

The initial information screen allows you to quickly enter new booking details when a Funeral Director phones.


Bacas NG

Navigating the Diary

The system allows you to easily navigate the diary.

The diary list allows you to select the diary page you require.

A date picker lets you comfortably select a date

You can also change the view of the diary.


Bacas NG


To show all of the bookings in a month.


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To show a week’s bookings for a specific diary page


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To show multiple locations for a specific day


Bacas NG

Burial and Cremation Numbering

The next two buttons allow you to generate the burial and cremation numbers. You can generate numbers for all registers or for individual registers

The numbers are automatically generated in date/time order

Several locations can be amalgamated into the same register

Daily reports can also be generated from this process

In addition, if a booking is cancelled or moved, the register number can be easily modified by using the wind back facility


Bacas NG

Enquiry and Information Modification

BACAS provides facilities for enquiry and information alteration.

You can use as little or as much information as you have available to enquire on a person who has died or a grave owner or an applicant.


Bacas NG

Enquiry and Information Modification

You can either ask for more detail on the person you have selected or amend details from the list generated by your selection


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After the Burial information has been entered you can enquire or alter grave or burial details by the following selection criteria :

By Exclusive Rights

By Deceased Name

By Computer Reference

By Location

By Grave Reference

By Owner


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Any grave can be selected

The grave screen gives all the information on who is buried in the grave, plus the owners (Including history) and memorials, in addition you can exhume people and produce letters, grants and reports.


Bacas NG

Memorials and Associated Services

BACAS has powerful functions that allow you to setup a range of memorials and other services associated with burial and cremation.These include:

Book of Remembrance, memorial cards etc.

Plaques of all types

Headstones, kerbs, tablets etc.

Seats, Roses, Sanctums etc.

Memorial Assessment

Grave maintenance

Options (i.e. 5 years exclusive rights extensions)

and much more …


Bacas NG


Memorials and Services associated with caring for the bereaved can be viewed in three ways.

1. By the person, who has purchased the memorial or service

2. By memorials or services associated with someone, who has died

3. By location


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Complete details and history of a memorial or service can be recorded, quite often, without using the keyboard. In most cases the information has already been entered (i.e. Memorial Applicant is also Cremation applicant) or can be selected from a list.


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Memorial Risk Assessment

BACAS provides tools to record details about memorial safety. You can use a palm PC in your cemetery.

BACAS allows information to be down loaded to the Palm PC so that the risk assessment can be automatically recorded as the assessment is being undertaken.

The recorded information can then be re-loaded to BACAS.


Bacas NG


BACAS provides facilities to record the details of disposal and manage the storage of outstanding cremated remains.

Bacas can:

Produce a view of all outstanding cremated remains

Produce letters, that can be sent to Funeral Directors or Cremation Applicants

Produce reports of outstanding cremated remains

Search for and update cremated remains details

Include cremated remains from elsewhere


Bacas NG


The cremation screen gives information about the disposal


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The following information can be entered:

Type of disposal

Location of cremated remains

Date of disposal

Who collected or where sent

Permanent remarks can be entered detailing the precise location of the cremated remains.Temporary remarks can be entered giving details for the person disposing of the cremated remains.


Bacas NG

Reports and Links to Other Systems

BACAS produces an ever growing and wide variety of reports.

The reports can be divided into several categories.

Daily reports (mainly cremation)

Registers

Memorial and associated services reports

Letters, envelopes and labels

Management Reports

Adhoc reports

Maps and plans


Bacas NG

Daily Reports• Chapel List

• Cremation Card

• Chapel Attendant List

• Floral Tribute

• Part C

• Form F Scotland

• And more …


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Daily Reports

• Digging Slips, Operator Work Sheet, Release of Cremated Remains.


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RegistersBACAS provides a range of registers.

• Cremation

• Burial

• Grave

• Grave Index

• Cremated Remains from elsewhere


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Memorials and Associated Services Reports

• Attention list

• Pending list

• Renewal letter list

• Renewal list

• Assessment Questionnaires


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Letters and Envelopes

• Covering letters

• Information letters

• Memorial letters

• Temporary Deposit letters

• Envelopes


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Management Reporting

• Funeral Director Income

• Burial Statistics

• Grave Purchases

• Grave Purchase Summary

• General Statistics

• Cremated Remains Collected

• Cremations by Funeral Director

• Monthly Burial Statistics

• Federation Annual report


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Adhoc Reports

• Accounting Interface Report

• Invoice

• Enquiry sheet

• Grave Grant

• Grave transfer Document

• Memorial Permit


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Links to Other Systems

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10

20

30

40

50

60

Nu

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Strewn by staff Collected Interred by staffType

Type of Disposal by Volume

BACAS also provides links to popular word processors and spreadsheets.

You can extract information from BACAS to merge into a letter that you may wish to send to all the cremation applicants of the last six months or to a spreadsheet for analysis or to generate graphs and charts.


Bacas NG

Maps and Plans• Overhead photographs

• Plans

• Pictures

BACAS provides links to other systems. The list is ever growing and includes mapping the results of which are shown here and links to spreadsheets, word processors and other systems that are relevant to your needs.


Bacas NG

Remote Enquiry and Booking

BACAS provides the facility for Funeral Directors to make bookings using a touch-tone telephone.

BACAS also provides online register enquiry facilities via the internet.

The ‘Internet/Intranet’ technology is being expanded to allow Funeral Directors to make remote bookings securely over the internet


Bacas NG

The Future

By building on the firm foundations already established by incorporating in the views of the people, who use the system and by taking advantage of emerging technologies.

In the next years the ‘Internet/Intranet’ facilities will be broadened and additional modules for Pets and Birth, Death and Marriage registers will become available.

In addition digitizing technologies will be enhanced to allow computer storage of crematorium and cemetery documents (i.e. Application papers).

BACAS continues to grow!


Bacas NG

Bacas provides:

Booking of Burials and Cremations

Recording of Burial and Cremation Records

A wide range of Reports

Extensive Search Facilities

Memorial Management

Mapping

Remote Enquiry and Booking Facilities

A Path to the future through our annual service programme


Bacas NG

For more information on the BACAS system please contact us

Clear Skies Software Ltd. Chace Farm Telephone: 0870 240 2277The WarrenAshtead eMail: [email protected]@clearskiessoftware.comKT21 2SH

www.clearskiessoftware.com