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Banner Financial AidUser Guide

Release 8.29 and 9.3.2April 2017

Notices

2017 Ellucian. Confidential & Proprietary 2

Notices 1991 - 2017 Ellucian.

Contains confidential and proprietary information of Ellucian and its subsidiaries. Use of thesematerials is limited to Ellucian licensees, and is subject to the terms and conditions of one or morewritten license agreements between Ellucian and the licensee in question.

In preparing and providing this publication, Ellucian is not rendering legal, accounting, or othersimilar professional services. Ellucian makes no claims that an institution's use of this publicationor the software for which it is provided will guarantee compliance with applicable federal or statelaws, rules, or regulations. Each organization should seek legal, accounting, and other similarprofessional services from competent providers of the organization's own choosing.

Ellucian4375 Fair Lakes CourtFairfax, VA 22033United States of America

Contents


Contents

System Overview....................................................................................................................... 28Documentation corrections/clarifications.....................................................................................28

Banner Financial Aid Tables................................................................................................ 28Chapter layout............................................................................................................................. 28Application summary................................................................................................................... 29Functions..................................................................................................................................... 29Module integration.......................................................................................................................30Financial Aid system process flow..............................................................................................31Naming conventions....................................................................................................................32Applicant processing................................................................................................................... 34

Pages.................................................................................................................................... 34Applicant processing flow..................................................................................................... 35

Need Analysis............................................................................................................................. 37Need Analysis pages............................................................................................................37Need Analysis online recalculation process flow narrative.................................................. 38

Requirements Tracking............................................................................................................... 39Requirements Tracking pages..............................................................................................39Requirements Tracking process flow narrative.................................................................... 40

Budgeting.....................................................................................................................................41Budgeting pages...................................................................................................................42

Aid Year budgeting........................................................................................................ 42Aid Year budgeting control............................................................................................ 42Period budgeting............................................................................................................ 42Period budgeting control................................................................................................ 43

Budgeting process flow narrative......................................................................................... 43Packaging and Disbursement..................................................................................................... 45

Packaging and Disbursement pages....................................................................................45Packaging and Disbursement module........................................................................... 45Packaging and Disbursement control............................................................................ 46

Packaging process flow narrative.........................................................................................47Athletics....................................................................................................................................... 48

Athletics pages......................................................................................................................48Athletics module............................................................................................................. 48Athletics control.............................................................................................................. 48

Funds Management.................................................................................................................... 49Funds Management pages...................................................................................................50Funds Management process flow narrative......................................................................... 50

Electronic Data Exchange...........................................................................................................51Electronic Data Exchange pages......................................................................................... 51Electronic Data Exchange process flow narrative................................................................52

History and Transcripts............................................................................................................... 54History and Transcripts pages............................................................................................. 54History process flow............................................................................................................. 54

Financial Aid Common Functions............................................................................................... 54Financial Aid Common Functions pages..............................................................................55

Contents


Common Functions process flow narrative.......................................................................... 58Student System Shared Data..................................................................................................... 58

Student System Shared Data pages....................................................................................58Student System Shared Data process flow narrative.......................................................... 59

Short-Term Credit........................................................................................................................59Short-Term Credit pages...................................................................................................... 59Short-Term Credit process flow narrative............................................................................ 59

Student Employment................................................................................................................... 60Student Employment pages................................................................................................. 60Student Employment process flow narrative........................................................................61

Loan Processing..........................................................................................................................62Loan Processing pages........................................................................................................ 62Manual Loan process........................................................................................................... 64

Return of Title IV Funds............................................................................................................. 64Return of Title IV Funds pages............................................................................................65Return of Title IV Funds process flow..................................................................................65

Financial Aid Self-Service........................................................................................................... 66Financial Aid Self-Service pages..........................................................................................66

Processing.................................................................................................................................... 68Data Load procedures................................................................................................................ 68

Understanding Data Load.....................................................................................................68EDE ISIR Data Load process flow.......................................................................................68CSS PROFILE Data Load process flow.............................................................................. 70Setting up rule and validation pages for Data Load.............................................................71

Build the Interface Data Code Validation (RTVINFC) page...........................................71Build the Interface Data Translation Rules (RCRTPTR) page.......................................72Build the Global Institution Financial Aid Options (ROAINST) page..............................73Build the User-Defined Variables Description (RORUSER) page................................. 73Define the Common Matching Source Code Validation (GTVCMSC) page.................. 74Build the Common Matching Source Rules (GORCMSC) page....................................74Build the Common Matching Rules (GORCMRL) page................................................ 74Build the Name Translation Rules (GORNAME) page - Optional..................................75Create a Parameter Set for Online FA Dataload Part 3 (RCRTPxx)............................. 76Build the Data Source Rules (RCRDTSR) page........................................................... 76

Preparing the data to load into Banner................................................................................76Default file names.................................................................................................................77

File Concatenation Process (FILECAT).........................................................................77Running the Data Load process.......................................................................................... 79

Run the FA EDE Dataload Pt 1 (RCBTPxx or RCPTPxx) process............................... 79Run FA CSS Data Load Part 1 (RCPCTxx)..................................................................81Run the Financial Aid Dataload Part 2 (RCPMTCH) process....................................... 83Run FA Dataload Part 3 (RCRTPxx).............................................................................87Review the records on the Financial Aid Suspended Records Maintenance(RCRSUSP) page.......................................................................................................... 94Run the RCRTPxx process............................................................................................97Run the FA Data Load Table Deletes (RCPDTMP) process.........................................97

Additional Data Load topics................................................................................................. 99Loading and storing of ISIR records..............................................................................99New Person versus Existing Person........................................................................... 100

Contents


Dataload Pt 1 (RCBTPxx, RCPTPxx, or RCPCTxx) temporary tables...............................101Common Matching algorithm..............................................................................................103

Field Length values......................................................................................................103Primary Match logic..................................................................................................... 104Secondary match logic.................................................................................................105Examples of matching algorithm and results...............................................................106

Audit logging..............................................................................................................................108Viewing logging records..................................................................................................... 108Logging archive and purge.................................................................................................109

EDE correction logging............................................................................................................. 109Processing EDE corrections..................................................................................................... 110Methodology specific changes..................................................................................................110Setting a students dependency codes.....................................................................................111Overriding the student's dependency....................................................................................... 112EFC proration............................................................................................................................ 112Estimated vs official contributions.............................................................................................113Recalculate Need Analysis Indicator functionality updates...................................................... 114FM Need Analysis solution....................................................................................................... 114

Benefits............................................................................................................................... 115Architecture......................................................................................................................... 115Security............................................................................................................................... 117Setup................................................................................................................................... 117

Global Institution Financial Aid Options (ROAINST)....................................................117Project Based Parameter Setup (RORPARM)............................................................ 117

Parameter configuration.........................................................................................117BATCH_SIZE......................................................................................................... 117DEBUG...................................................................................................................118ONLINE_REPORT.................................................................................................118SERVLET_URL......................................................................................................118THREAD_SIZE.......................................................................................................119USE_JOBSUB........................................................................................................119WS_ENDPOINT..................................................................................................... 119WS_ENDPOINT_ONLINE......................................................................................119XML_DUMP........................................................................................................... 119

Job submission vs. servlet................................................................................................. 120Calculation flow............................................................................................................ 120

Processing flow...................................................................................................................121Online processing.........................................................................................................121

FM Need Analysis solution....................................................................................121Batch processing..........................................................................................................122

FM Need Analysis solution....................................................................................123Processing...........................................................................................................................123

FM Need Analysis (RNPFMxx)....................................................................................123FM Need Analysis reporting..................................................................................124

Need Analysis Report (RNRNAxx).............................................................................. 124Output Format and Printing...................................................................................124

Period based processing.......................................................................................................... 125Introduction..........................................................................................................................125Period creation and setup.................................................................................................. 125

Period Base Data (RORPRDS)................................................................................... 126Period creation.......................................................................................................126

Contents


Crossover periods........................................................................................................ 128Using periods for different cohorts of students............................................................130Fund Management (RFRMGMT)................................................................................. 132

Disbursement section............................................................................................ 132Disbursement Locks section..................................................................................133

Funds Management (ROAMGMT)............................................................................... 133Tracking Requirements Button.............................................................................. 133Disbursement Lock Button.................................................................................... 133Additional Disbursement Options window............................................................. 133

Applicant Immediate Process (ROAIMMP)..................................................................134Period processing vs. term based processing................................................................... 134Period Based Awarding...................................................................................................... 135

Award status.................................................................................................................136Mixed award status...................................................................................................... 138Setting up funds for Period Based Processing............................................................138

Processing Awards by Period............................................................................................ 140Creating and maintaining the awards.......................................................................... 140Fund tracking requirements - period eligible............................................................... 140Offer Expiration Date................................................................................................... 141

Updating award status when fund is locked..........................................................141TEACH Grant.........................................................................................................141

Award batch posting.................................................................................................... 141All awards - calculating declined and cancelled amounts..................................... 142

Frequently Asked Questions (FAQs) - period processing................................................. 142Requirements tracking procedures........................................................................................... 143

Requirements tracking implementation.............................................................................. 143Budgeting procedures............................................................................................................... 145

Budget implementation....................................................................................................... 145Aid year budgeting..............................................................................................................147

Overview.......................................................................................................................147Period based and algorithmic budgeting............................................................................148

Overview.......................................................................................................................148Set-up and configuration..............................................................................................149

Period Budgeting Setup Diagram..........................................................................149Applicant Period Budgeting Diagram.................................................................... 149

Validation pages...........................................................................................................150Period Budget Type Validation (RTVPBTP)..........................................................150Period Budget Group Validation (RTVPBGP)....................................................... 150Period Budget Component Validation (RTVPBCP)...............................................151Budget Component Category Validation (RTVBCAT)........................................... 151Algorithmic Budgeting Rule Validation (RTVABRC)..............................................151

Rules pages................................................................................................................. 152Period Budgeting Aid Year Rules (RBRPBYR).....................................................152Budget Groups section.......................................................................................... 152Budget Types section............................................................................................ 152Budget Categories section.................................................................................... 153Budget Components section................................................................................. 153Period Budget Group Aid Year Rules (RBRPBGR).............................................. 154Types section.........................................................................................................155Pell section.............................................................................................................155Period Budget Detail Rules (RBRPBDR).............................................................. 155

Contents


Algorithmic Support (RORALGS).......................................................................... 157Algorithmic Budgeting Rules (RBRABRC)............................................................ 157Financial Aid Selection Rules (RORRULE)...........................................................158Message Code Validation (RTVMESG)................................................................ 159Fund Management (RFRMGMT) and Funds Management (ROAMGMT).............159Global Institution Financial Aid Options (ROAINST)............................................. 159

Assigning period budget groups.................................................................................. 159Period Budget Grouping Process (RBRPBGP).....................................................159Budget Run Base Table (RBBBRUN)................................................................... 160Applicant Period Budget Group (RPRAPBG)........................................................160Applicant Period Budget Type (RBRAPTP).......................................................... 160Applicant Period Budget Component (RBRAPBC)............................................... 160

Applicant processing using period based/algorithmic budgeting................................. 161Applicant Period Budget (RBAPBUD)................................................................... 161Applicant Budget section....................................................................................... 161Budget Maintenance section................................................................................. 161Pell Budget Maintenance section.......................................................................... 162Changing Aid Periods............................................................................................163Applicant Budget by Period (RBIABPR)................................................................164Period Budget Category Inquiry (RBIPBCT)......................................................... 164Period Budget Group Detail (RBAPBGD)............................................................. 164Applicant Status (ROASTAT)................................................................................ 164Award Maintenance Pages (RPAAWRD, RPAAPMT, and ROARMAN)............... 165Group Inquiry (ROIGRPI)...................................................................................... 165Period Entered.......................................................................................................165No Period Entered................................................................................................. 166Period Budget Simulation Inquiry (RBISIMI)......................................................... 166Period Budget Simulation (RBRSIMR)..................................................................166Period Budget Recalc Process (RBRPBRC).........................................................166

Self-Service.................................................................................................................. 167Global Institution Financial Aid Options (ROAINST)............................................. 167Financial Aid Status page......................................................................................167Cost of Attendance page.......................................................................................168Award Overview page........................................................................................... 168

Satisfactory Academic Progress (SAP) processing..................................................................168SAP pages..........................................................................................................................168

Satisfactory Academic Progress Validation (RTVSAPR).............................................168Financial Aid Selection Rules (RORRULE)................................................................. 170Applicant Immediate Process (ROAIMMP)..................................................................170Applicant Status (ROASTAT).......................................................................................171SAP Translation Rules (RORSTRF)............................................................................172Group Inquiry (ROIGRPI).............................................................................................173Global Institution Financial Aid Options (ROAINST)....................................................173Determining satisfactory academic progress using periods.........................................173

Example................................................................................................................. 173SAP processes................................................................................................................... 174

SAP Assignment Process (ROPSAPR)....................................................................... 174SAP Status Codes View (ROVSAPR)...................................................................176

Process flow........................................................................................................................176Sample rules.......................................................................................................................178

Funds Management procedures............................................................................................... 179

Contents


Funds Management implementation.................................................................................. 179Fund balance reconciliation................................................................................................181Calculating fund balances and the remaining Available to Offer Amount.......................... 181

Option 1: Use only offered aid to calculate the amount available to offer....................181Option 2: Use aid which is Offered, Cancelled, and Declined with an OverCommitment Percent greater than 100% to calculate the amount available to offer....182Reviewing Fund Balances............................................................................................184

Banner Financial Aid Fund Specific Packaging options........................................................... 185Banner Financial Aid Global Packaging options.......................................................................194Repeat coursework processing.................................................................................................198

Setup................................................................................................................................... 199Financial Aid Repeat Course Exclusion (RORRPCX)................................................. 199Enrollment Rule Validation (RTVENRR)......................................................................200Enrollment Rules (RORENRR).................................................................................... 200

Repeat/Multiple Course Rules (SHARPTR).......................................................... 200Course Detail Information (SCADETL)..................................................................201Grade Code Maintenance (SHAGRDE)................................................................ 201Course Registration Status Code Validation (STVRSTS)..................................... 202Transfer Course (SHATRNS)................................................................................ 202Additional institutional setup considerations..........................................................202

Repeat course checking functionality.......................................................................... 203Multiple enrollment calculations................................................................................... 203Non U.S. institutions.................................................................................................... 203Calculation of repeated coursework for SAP & transfer credits applied towards thestudents academic program........................................................................................203

Student enrollment.................................................................................................................... 204Course in program of study................................................................................................204

Overview.......................................................................................................................204Enrollment Rules (RORENRR)..............................................................................204Financial Aid Enrollment (ROAENRL)...................................................................205

Enrollment calculation.................................................................................................. 206Setup...................................................................................................................... 207Sample course in program of study calculations.................................................. 208Example 1 - Use Only Courses in Program with Remedial Limits Applied............209Example 2 - Use Only Courses in Program with Remedial Limits applied............ 210Example 3 - Use Only Courses in Program with Exclude all Remedial Courses...210Example 4 - Default value from ROAINST used with Use Only Courses inProgram with Remedial Limits applied..................................................................211Example 5 - Use Only Courses in Program with Course Excluded by Level forRemedial................................................................................................................ 212Example 6 - Use only Courses in Program with Repeat Limit check.................... 213Example 7 - Use Only Courses in Program with Count for Aid.............................214

Display and maintenance of student enrollment................................................................ 215Financial Aid Enrollment (ROAENRL)......................................................................... 215

Financial Aid and Current Student Hours (page 1 of ROAENRL)......................... 215Financial Aid Hours by Period and Current Student Hours by Period (By Periodand By Current Period buttons)............................................................................ 216Financial aid hours................................................................................................ 216Current hours.........................................................................................................217Financial aid hours by period................................................................................ 217Financial aid attending by period.......................................................................... 217

Contents


Current hours by period........................................................................................ 217Current attending by period...................................................................................217Calculating enrollment........................................................................................... 217Standard Enrollment Rule..................................................................................... 218Repeat Enrollment Rule........................................................................................ 218Enrollment calculation using rules.........................................................................218Enrollment calculation using repeat course check................................................ 219Enrollment calculation using attendance verification.............................................220Enrollment calculation using periods.....................................................................220Determining time enrollment (required for Federal loan disbursement)............ 221Enrollment calculation using periods for consortium students.............................. 222Attending hours functionality using periods...........................................................222Using the +/- number of days for attending hours................................................ 225

Financial Aid Selection Rules (RORRULE).............................................................................. 225Hints for RORRULE page use........................................................................................... 227

Algorithmic packaging............................................................................................................... 228Overview............................................................................................................................. 228Algorithmic packaging features.......................................................................................... 228

Algorithms.....................................................................................................................229Algorithmic packaging............................................................................................229Algorithmic packaging definition............................................................................ 229

Pages............................................................................................................................229Algorithmic Packaging Rules (RPRALGR)............................................................ 229Algorithmic Packaging Rule Code Validation (RTVALGR)....................................230Algorithmic Support (RORALGS).......................................................................... 230

Packaging functions..................................................................................................... 230Awarding based on other funds...................................................................................231Award a fund based on a percentage of another fund................................................231Simplification of rules creation and maintenance........................................................ 231Ability to store and reference internal interim values in packaging rules..................... 231Packaging simulation options.......................................................................................231

Related fund features......................................................................................................... 232Pages............................................................................................................................232

Packaging Group Fund Category Maximums Rules (RPRFCAT)......................... 232Fund Category Validation (RTVFCAT)..................................................................232Fund Award Inquiry (RPIFAWD)........................................................................... 232Fund Award Period Inquiry (RPIFTRM)................................................................ 232

Group fund limits..........................................................................................................232Ability to apply a percentage to all the funds in the package as a group.....................232Rounding options for awards....................................................................................... 233Ability to inactivate fund codes, groups, and rules...................................................... 233Ability to override a fund rule for a specific student.................................................... 233Fund category and fund cross-reference fields for packaging and reporting............... 233Fund Balance Roll Process (RFPFBRL)......................................................................234Ability to display all recipients of a particular fund code by aid year or period.............234

Sample algorithmic packaging rules...................................................................................234Columns defined on the Temporary Packaging Need Table (RPTNEED)......................... 252

RPTNEED_SIMULATE_SW Column........................................................................... 254Functions defined in the rpkalgr package.......................................................................... 255

F_GET_FUND_OFFER................................................................................................ 255F_GET_FFID_OFFER.................................................................................................. 255

Contents


F_GET_PRIOR_YEAR_FUND_OFFER.......................................................................255F_GET_PRIOR_YEAR_FFID_OFFER.........................................................................255

Packaging process definitions...................................................................................................256Initialization process (run as part of RPEPCKG)............................................................... 256Simulated packaging...........................................................................................................256Actual packaging.................................................................................................................256Awarding dependent student without parental support...................................................... 256Award validation processing...............................................................................................257

Processing sequence................................................................................................... 257Processing sequence................................................................................................... 258

Using NSLDS data............................................................................................................. 259Award validation........................................................................................................... 259Award validation before receipt of NSLDS data.......................................................... 260

Award validation after receipt of NSLDS data................................................................... 261Original awards............................................................................................................ 261

Modifying existing Stafford, Direct or Perkins awards........................................................261Stafford/Direct loans.....................................................................................................261Perkins loans................................................................................................................262

Default/refund information and financial aid eligibility........................................................ 262Validating awards against defaults/refunds........................................................................262Validating disbursements against defaults/refunds............................................................ 262

Packaging and disbursement procedures................................................................................ 263Packaging implementation..................................................................................................263Packaging/simulation.......................................................................................................... 265

Federal Shopping Sheet........................................................................................................... 266Shopping Sheet Setup........................................................................................................266Generated Federal Shopping Sheet...................................................................................270FAQs................................................................................................................................... 271

Federal Shopping Sheet Processing........................................................................... 271Advance Queuing (AQ) Setup for the Shopping Sheet..................................................... 271

Pell processing.......................................................................................................................... 272Introduction..........................................................................................................................272

Year Round Pell Discontinued - 2011 - 2012 aid year................................................272Pell setup......................................................................................................................273Pell procedures............................................................................................................ 273Pell process..................................................................................................................273

Pell setup...................................................................................................................................273Fund Base Data (RFRBASE).............................................................................................273Detail Code Control page - Student (TSADETC)...............................................................273Fund Management (RFRMGMT)........................................................................................274

Aid year specific data - Packaging Options window....................................................274Aid year specific data - Disbursement Options window...............................................275Disbursement Locks window........................................................................................275

Aid period Base Rules (ROBAPRD).................................................................................. 275Period Base Data (RORPRDS)..........................................................................................276COD Entity ID Rules (RORCODI)......................................................................................277Global Institution Financial Aid Options (ROAINST).......................................................... 277

Cross-Over Pell enhancement.....................................................................................277Options section...................................................................................................... 278Credit Hours section.............................................................................................. 278

U.S. Specific Institution Financial Aid Options (ROAUSIO)............................................... 278

Contents


Institutional Defaults section........................................................................................ 278Grant and EDE Options section.................................................................................. 279Campus Defaults section............................................................................................. 280

Packaging Options (RPROPTS).........................................................................................280Main window.................................................................................................................280Enrollment Cutoff Date Rules window......................................................................... 280Grant Options window..................................................................................................280Grant Options window - Enrollment Options............................................................... 281

Aid Period Rules (RORTPRD)........................................................................................... 283Default Award and Disbursement Schedule Rules (RFRDEFA)........................................ 284Fund Award and Disbursement Schedule Rules (RFRASCH)...........................................284Academic Year Rules (RORACYR)................................................................................... 285

Key block......................................................................................................................285Rules section................................................................................................................285

Applicant Pell Grant (ROAPELL)........................................................................................286Budget Component Validation (RTVCOMP)...................................................................... 286Period Budgeting Aid Year Rules (RBRPBYR)..................................................................286Period Budget Group Aid Year Rules (RBRPBGR)........................................................... 287Applicant Immediate Process (ROAIMMP)........................................................................ 287Federal Rules Inquiry (RPIFEDR)...................................................................................... 287

Pell procedures......................................................................................................................... 287Batch Pell Awards.............................................................................................................. 287Override a Bachelors Degree.............................................................................................287Manual adjustments to Pell grants.....................................................................................288Why and how to lock Pell grants....................................................................................... 288

Lock types.................................................................................................................... 288Fund locks.................................................................................................................... 289Period locks..................................................................................................................289Lock functionality..........................................................................................................289

Package Maintenance (RPAAPMT) and Award Maintenance (RPAAWRD)......................289Award Maintenance section.........................................................................................290Summary section..........................................................................................................290Pell and Loan section.................................................................................................. 291

Additional Eligibility Indicator (RORSTAT_ADDL_PELL_ELIG_IND).................... 291Post 9/11 Pell Eligibility indicator (RORSTAT_POST_911_PELL_ELIG)..............291Processing Post 9/11 Students who do not have a Pell eligible EFC (IASG):....... 292

Post 9/11 eligibility processing.....................................................................................292Department of Education Eligibility Processing for 2010-2011 and beyond................ 293

Financial Aid Record Maintenance (ROARMAN)...............................................................294Batch Posting Rules (RORPOST)......................................................................................294Updating award amounts to agree with actual disbursement amounts..............................296Reducing an award for Pell paid at another school in the same aid year.......................... 298Handling less-than-half time for Pell more efficiently......................................................... 298Controlling when the Pell calculation process is run..........................................................299

ROASTAT student level prevent automatic Pell calculation is checked:..................... 299ROAINST campus level prevent automatic Pell calculation is checked:..................... 300ROAINST institutional level prevent automatic Pell calculation is checked:................ 300

Setup procedure for multiple Pell fund codes.................................................................... 300Pell Calculation Process (RPEPELL) for Pell processing.................................................. 301

Option to delete zero Pell awards............................................................................... 301Recognizing co-existence of multiple Pells for same student simultaneously..............302

Contents


Locked records.............................................................................................................302Rounding 0ption........................................................................................................... 303Offered or auto accepted............................................................................................. 303Award schedules.......................................................................................................... 303Award change letter indicator...................................................................................... 303

Disbursement Process (RPEDISB) for Pell processing..................................................... 303Recognizing multiple Pell funds...................................................................................304Back out of memo, authorizations, and disbursements...............................................304Use disbursement enrollment edits for memo option.................................................. 304RPEDISB process reports............................................................................................305Disbursement Results (ROIDISB)................................................................................305

Pell Edit/Error messages.................................................................................................... 305Pell processes........................................................................................................................... 308

Pell Calculation Process (RPEPELL)................................................................................. 309Processing Modifications..............................................................................................310Crossover period logic and calculation to determine most beneficial aid year.............311Pell Lifetime Eligibility Used (LEU).............................................................................. 312

Current Year Pell Already Used............................................................................313Beginning LEU.......................................................................................................313Beginning Remaining Eligibility............................................................................. 313Current Year Eligibility........................................................................................... 313

Pell grant award calculation............................................................................................... 320100% Pell grant award calculation.............................................................................. 320100% Pell percentage awarding example................................................................... 321

Pell grant disbursement calculation....................................................................................323100% Pell percentage disbursement example............................................................ 323

Pell grant award and disbursement processing....................................................................... 324TEACH grant processing.......................................................................................................... 326

Introduction..........................................................................................................................326TEACH awarding and disbursing....................................................................................... 326

Criteria for awarding and disbursing a TEACH grant.................................................. 326The following will be checked to determine if the student is eligible............................327The following is NOT required for TEACH.................................................................. 327

TEACH grant setup............................................................................................................ 328COD TEACH Calculation....................................................................................................328

Calculations.................................................................................................................. 329Student packaged full-time, enrolled time.........................................................329Student packaged full-time, enrolled < time......................................................330Student packaged time, enrolled full-time.........................................................330Student receiving more than one TEACH grant scheduled award within the aidyear........................................................................................................................ 330Student with prior enrollment and payments.........................................................330TCHU1 is batch posted to a student using the F batch posting type.................... 331TCHU1 is batch posted to a student using FN batch posting type........................331Student in a 150% aid period................................................................................331Student in a 50% aid period................................................................................. 331Awards are locked on the period window............................................................. 331

Additional examples..................................................................................................... 332RPROPTS.............................................................................................................. 332RFRDEFA/RFRASCH............................................................................................332RNANAxx............................................................................................................... 332

Contents


ROAENRL.............................................................................................................. 332Manually enter a $4000 TEACH award on RPAAWRD (not recommended).........333Batch post a $4000 TEACH award using RORBPST (not recommended)........... 333Use the RPEPCKG or RPRGRNT process to calculate the TEACH award(recommended)......................................................................................................333Use the RPAAWRD Reschedule Indicator to reschedule the periods when aidperiod did not change (not recommended)........................................................... 334Use the RPAAWRD Reschedule Indicator to reschedule the periods when aidperiod changed (not recommended)..................................................................... 334Use the RPRGRNT process to recalculate the award when aid period changed(recommended)......................................................................................................334Use the RPRGRNT process to recalculate the award when aid period changed(recommended)......................................................................................................335Disbursement......................................................................................................... 335Use the RPRGRNT process to recalculate the award when the aid periodchanged (recommended).......................................................................................336Disbursement......................................................................................................... 336

State grant award processing................................................................................................... 337Resources, contracts, and exemptions.....................................................................................338

Contracts............................................................................................................................. 338Exemptions..........................................................................................................................338Excluding contracts and exemptions..................................................................................339Maintaining resources and calculation in unmet need....................................................... 340

Resource Maintenance (RPAARSC)........................................................................... 340Other Resources section....................................................................................... 341Summary section................................................................................................... 342

Resource calculation.................................................................................................... 342Exemptions and contracts............................................................................................343

Adding periods to an award schedule...................................................................................... 343Rescheduling disbursement date using periods.......................................................................344Period Based Awarding............................................................................................................ 344

Overview............................................................................................................................. 344Setting up funds for Period Based Processing.................................................................. 346

Updating awards for enrollment changes................................................................................. 348Manually scheduling awards.....................................................................................................349Updating awards when locked..................................................................................................350

Global Institution Financial Aid Options (ROAINST).......................................................... 350Award lock....................................................................................................................350

Identifying students needing new or revised award letters.......................................................350Banner Financial Aid Global Disbursement options................................................................. 351Banner Financial Aid Fund Specific Disbursement options......................................................355Disbursement validation edits................................................................................................... 366Other disbursement considerations.......................................................................................... 376

Regulatory compliance for Stafford disbursements............................................................376Disbursement edits for loans to match edits for other funds..............................................376Memo.................................................................................................................................. 377Loan authorization to net returned amounts...................................................................... 377Using enrollment disbursement edits for funds in memo status........................................ 377Recognition of Pell payment cell to disbursement process................................................378Part-Time proration.............................................................................................................378Memos processed after scheduled disbursement date......................................................379

Contents


VA Chapter 30 - before the 2010-2011 aid year............................................................... 379Voiding excess payments for students no longer eligible.................................................. 380Disbursement validation reject messages..........................................................................380Disbursement reports generated by disbursement process...............................................381

Final Disbursement - optional processing................................................................................ 381Rescheduling disbursement date using periods.......................................................................381Student employment procedures.............................................................................................. 382

Student employment implementation................................................................................. 382Scholarship and athletics processing by period....................................................................... 383

Potential Athletic Grant Defaults (RAAPAGD)................................................................... 384Sport Aid by Period (RAASPTM)....................................................................................... 384Team Sport Period Aid (RAITMTM)...................................................................................385Donor and Scholarship Demographics (RFADSCD)..........................................................385Scholarship Period Information (RPASTRM)..................................................................... 385Athletic Aid Type Validation (RTVAATP)........................................................................... 385Financial Aid Sport Validation (RTVFASP)........................................................................ 385Grades to Donor Validation (RTVGRDD)...........................................................................385Scholarship Source Validation (RTVSSRC).......................................................................386Reviewed Validation (RTVREVW)......................................................................................386Thank You Letter Validation (RTVTYLT)........................................................................... 386Third Party Contract Rules (RPRCONT)............................................................................387Exemption Rules (RPREXPT)............................................................................................ 387Resource Code Validation (RTVARSC)............................................................................. 387Athletic Grant Period Roll (RAPAGRL).............................................................................. 387Athletic Aid Discrepancy Rpt (RARATAD)......................................................................... 387

Loan processing........................................................................................................................ 387Manual loans.......................................................................................................................387

Disbursing manual loan checks through Banner......................................................... 387U.S. Specific Institution Financial Aid Options (ROAUSIO)............................................... 388Aid Period Rules (RORTPRD)........................................................................................... 389Default Award and Disbursement Schedule Rules (RFRDEFA)........................................ 389Detail Code Control page - Student (TSADETC)...............................................................389Fund Base Data (RFRBASE).............................................................................................389Funds Management (RFRMGMT)......................................................................................389Packaging Options (RPROPTS).........................................................................................390Class Code Translation (RPRCLSS)..................................................................................391Certification Initials Validation (RTVCINT)......................................................................... 391Loan Status Validation (RTVLNST)....................................................................................391Lender Base Data (RPRLNDR)..........................................................................................391Loan Period Base Data (RPRLPRD)................................................................................. 391Loan Options (RPRLOPT)..................................................................................................392Lender/Disbursing Agents Rules (RPRLNDA)................................................................... 393First-year, first-time borrower loan rule.............................................................................. 394

Overview.......................................................................................................................394Crosswalk Validation (GTVSDAX)......................................................................................395Applicant Requirements (RRAAREQ)................................................................................ 395Award/Package Maintenance (RPAAWRD)/(RPAAPMT).................................................. 395Electronic Loan Application (RPRELAP)............................................................................395RPAELAP fields updated by RPRELAP process...............................................................397

Application window.......................................................................................................397Promissory Note/Miscellaneous Information window...................................................398

Contents


Certification Data window.............................................................................................398Student Data window................................................................................................... 399Parent Data window.....................................................................................................399Period Schedule window..............................................................................................399Disbursement Schedule window.................................................................................. 399

Loan Parent Inquiry (RPILPAR)......................................................................................... 399Electronic Loan Appl Extract (RPRELAX)..........................................................................399

Review Output window................................................................................................ 400Batch Control (RPIBATC)...................................................................................................401RPAELAP fields updated by the RPRELAX process.........................................................401

Application window.......................................................................................................401Electronic Loan Response Upload (RPRELRU)................................................................ 401RPAELAP fields updated by the RPRELRU process........................................................ 402

Application window.......................................................................................................402Promissory Note/Miscellaneous Information window...................................................403Disbursement Schedule window.................................................................................. 403Parent Data window.....................................................................................................403

Disbursement/Adjustment................................................................................................... 403Disbursement Process (RPEDISB)..............................................................................403

Hold/Release Process (RPRHDRL)................................................................................... 404Electronic transfer...............................................................................................................404

EFT/Disbursement Roster Upload (RPREFTL)........................................................... 404Electronic Payment Receipt (RPAEPMT).................................................................... 405

EFT Posting Process (RPREFTP)..................................................................................... 405RPAELAP fields populated by RPREFTP process......................................................406Electronic Loan Disbursement (RPAELDB).................................................................406

Disbursement page field population................................................................................... 407Loan Disbursement (RPALDSB)..................................................................................407Disburse to student account........................................................................................ 408

Disbursement Process (RPEDISB)....................................................................... 408Loan adjustments......................................................................................................... 409

Returning individual checks before the accounting feed.......................................409Returning calculated refund amounts to lender.................................................... 409Correcting loans - received amount less than awarded amount........................... 410

Loan reports........................................................................................................................410Loan Proceeds Aging Report (RPRLNAG)..................................................................410RPRLNEX exceptions-students not fully funded report............................................... 410Loan Summary Report (RPRLSUM)............................................................................410

CommonLine loan adjustment............................................................................................410Electronic loans as certification requests in common response file................................... 412

Alternative loans........................................................................................................................413Alternative loan processing flow.........................................................................................413Global Institutional Financial Aid Options (ROAINST)....................................................... 414Fund Base Data (RFRBASE).............................................................................................414Fund Management (RFRMGMT)........................................................................................414Loan Options (RPRLOPT)..................................................................................................414Loan Period Base Data Rules (RPRLPRD)....................................................................... 414Electronic Loan Application (RPRELAP)............................................................................414Electronic Loan Application (RPAELAP)............................................................................ 415Electronic Loan Appl Extract (RPRELAX)..........................................................................415Electronic Loan Response Upload (RPRELRU)................................................................ 415

Contents


Electronic Loan Load/EFT Posting Processes (RPEFTL/RPREFTP)................................ 416Disbursement Process (RPEDISB).................................................................................... 416Disbursement/adjustment................................................................................................... 416Disbursement Process (RPEDISB).................................................................................... 416Hold/Release Process (RPRHDRL)................................................................................... 416

Electronic transfer..................................................................................................................... 417EFT/Disbursement Roster Upload (RPREFTL)..................................................................417Electronic Payment Receipt (RPAEPMT).......................................................................... 417EFT Posting Process (RPREFTP)..................................................................................... 418RPAELAP fields populated by RPREFTP process............................................................ 419Electronic Loan Disbursement (RPAELDB)....................................................................... 419Disbursement page field population................................................................................... 420

Loan Disbursement (RPALDSB)..................................................................................420Electronic Loan Disbursements................................................................................................ 421

Disbursement Process (RPEDISB).................................................................................... 421Loan adjustments................................................................................................................422

Returning individual checks before the accounting feed............................................. 422Returning calculated refund amounts to lender...........................................................422Correcting loans - received amount less than awarded amount..................................423

Loan reports.............................................................................................................................. 423Loan Proceeds Aging Report (RPRLNAG)........................................................................ 423Loan Funding Exception Report (RPRLNEX).................................................................... 423Loan Summary Report (RPRLSUM).................................................................................. 423

CommonLine loan adjustment..................................................................................... 423Electronic loans received as certification requests in common response file.............. 425

Direct lending......................................................................................................................426Financial Aid common functions............................................................................................... 426

Aid year default...................................................................................................................426User-defined data............................................................................................................... 427General Algorithmic Rules..................................................................................................427

Batch Posting Process.................................................................................................427Expected Enrollment Status.................................................................................. 428Default Aid Period..................................................................................................428

Implementing General Algorithmic Rules.....................................................................429General Algorithmic Rule Validation - RTVALGO................................................. 429General Algorithmic Rules - RORALGO............................................................... 429Assign the General Algorithmic Rule as appropriate for the process that willuse the rule............................................................................................................429

Batch posting process........................................................................................................ 430Updating the Use Indicator in batch............................................................................ 442Processing examples................................................................................................... 443

Processing holds.................................................................................................................445Hold Type Validation (RTVHOLD)............................................................................... 445

Packaging process when holds exist.................................................................... 445Disbursement process when holds exist...............................................................446

Applicant Holds (ROAHOLD).......................................................................................446Example................................................................................................................. 446

Using NSLDS............................................................................................................................ 446Student Loan Data (RNASLxx).......................................................................................... 446Applicant Student Loan Data Inquiry (RNINSLD).............................................................. 447Need Analysis Result (RNARSxx)......................................................................................447

Contents


Award pages (RPAAWRD)/(RPAAPMT)/(ROARMAN)...................................................... 448Output population selection with financial aid Dataload Part 3.......................................... 449

Default/refund processing......................................................................................................... 449Levels of default/refund administration...............................................................................449Sources of default/refund information................................................................................ 449Title IV refund/repayment process..................................................................................... 450

Financial Aid Self-Service......................................................................................................... 450Unsecured access.............................................................................................................. 451Secured access.................................................................................................................. 451Set up Financial Aid on the Web....................................................................................... 453Financial Aid Self-Service Period Based Awarding............................................................454Financial Aid Self-Service web pages................................................................................454

Financial Aid Links (bmenu.P_FAAUnsecMnu and bmenu.P_FAASecMnu)...............454Financial Aid Pages (bmenu.P_FAFormsMnu)............................................................455

Web page fields.....................................................................................................455Setup requirements................................................................................................455Updates to Banner.................................................................................................455Links to other web pages......................................................................................455Buttons/Icons on this page....................................................................................456Web menus with links to this page....................................................................... 456Other web pages with links to this page...............................................................456

Aid Year (bwrkolib.P_SelDefAidy)................................................................................456Web page fields.....................................................................................................456Setup requirements................................................................................................457Updates to Banner.................................................................................................457Links to other web pages......................................................................................457Buttons/Icons on this page....................................................................................457Web menus with links to this page....................................................................... 457Other web pages with links to this page...............................................................457

Financial Aid Status for Aid Year (bwrksumm.P_DispSumm)..................................... 457Web page fields.....................................................................................................458Setup requirements................................................................................................460Updates to Banner.................................................................................................460Links to other web pages......................................................................................460Buttons/Icons on this page....................................................................................461Web menus with links to this page....................................................................... 461Other web pages with links to this page...............................................................461

Cost of Attendance (bwrkbudg.P_DispBudg).............................................................. 461Aid Year Budgeting................................................................................................462Web page fields.....................................................................................................462Period Budgeting................................................................................................... 463Web page fields.....................................................................................................463Setup requirements................................................................................................463Updates to Banner.................................................................................................463Links to other web pages......................................................................................463Buttons/Icons on this page.....................

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