banner financial aid user guide -...

Banner Financial AidUser Guide

Release 8.29.1 and 9.3.3June 2017

Notices

Notices 1991 - 2017 Ellucian.

Contains confidential and proprietary information of Ellucian and its subsidiaries. Use of thesematerials is limited to Ellucian licensees, and is subject to the terms and conditions of one or morewritten license agreements between Ellucian and the licensee in question.

In preparing and providing this publication, Ellucian is not rendering legal, accounting, or othersimilar professional services. Ellucian makes no claims that an institution's use of this publicationor the software for which it is provided will guarantee compliance with applicable federal or statelaws, rules, or regulations. Each organization should seek legal, accounting, and other similarprofessional services from competent providers of the organization's own choosing.

Ellucian2003 Edmund Halley DriveReston, VA 20191United States of America

2017 Ellucian. Confidential & Proprietary 2

Contents

Contents

System Overview....................................................................................................................... 27Documentation corrections/clarifications.....................................................................................27

Banner Financial Aid Tables.................................................................................................27Chapter layout............................................................................................................................. 27Application summary................................................................................................................... 28Functions..................................................................................................................................... 28Module integration.......................................................................................................................29Financial Aid system process flow..............................................................................................30Naming conventions....................................................................................................................31Applicant processing................................................................................................................... 33

Pages.................................................................................................................................... 33Applicant processing flow..................................................................................................... 34

Need Analysis............................................................................................................................. 36Need Analysis pages............................................................................................................36Need Analysis online recalculation process flow narrative.................................................. 37

Requirements Tracking............................................................................................................... 38Requirements Tracking pages..............................................................................................38Requirements Tracking process flow narrative.................................................................... 39

Budgeting.....................................................................................................................................40Budgeting pages...................................................................................................................41

Aid Year budgeting.........................................................................................................41Aid Year budgeting control.............................................................................................41Period budgeting............................................................................................................ 41Period budgeting control................................................................................................ 42

Budgeting process flow narrative......................................................................................... 42Packaging and Disbursement..................................................................................................... 44

Packaging and Disbursement pages....................................................................................44Packaging and Disbursement module........................................................................... 44Packaging and Disbursement control............................................................................ 45

Packaging process flow narrative.........................................................................................46Athletics....................................................................................................................................... 47

Athletics pages......................................................................................................................47Athletics module............................................................................................................. 47Athletics control.............................................................................................................. 47

Funds Management.................................................................................................................... 48Funds Management pages...................................................................................................49Funds Management process flow narrative......................................................................... 49

Electronic Data Exchange...........................................................................................................50Electronic Data Exchange pages......................................................................................... 50Electronic Data Exchange process flow narrative................................................................51

History and Transcripts............................................................................................................... 53History and Transcripts pages..............................................................................................53History process flow............................................................................................................. 53

Financial Aid Common Functions............................................................................................... 53Financial Aid Common Functions pages..............................................................................54


Contents

Common Functions process flow narrative.......................................................................... 57Student System Shared Data..................................................................................................... 57

Student System Shared Data pages....................................................................................57Student System Shared Data process flow narrative.......................................................... 58

Short-Term Credit........................................................................................................................ 58Short-Term Credit pages...................................................................................................... 58Short-Term Credit process flow narrative.............................................................................58

Student Employment................................................................................................................... 59Student Employment pages................................................................................................. 59Student Employment process flow narrative........................................................................60

Loan Processing..........................................................................................................................61Loan Processing pages........................................................................................................ 61Manual Loan process........................................................................................................... 63

Return of Title IV Funds............................................................................................................. 63Return of Title IV Funds pages............................................................................................ 64Return of Title IV Funds process flow..................................................................................64

Financial Aid Self-Service........................................................................................................... 65Financial Aid Self-Service pages..........................................................................................65

Processing.................................................................................................................................... 67Data Load procedures................................................................................................................ 67

Understanding Data Load.....................................................................................................67EDE ISIR Data Load process flow.......................................................................................67CSS PROFILE Data Load process flow.............................................................................. 69Setting up rule and validation pages for Data Load.............................................................70

Build the Interface Data Code Validation (RTVINFC) page........................................... 70Build the Interface Data Translation Rules (RCRTPTR) page.......................................71Build the Global Institution Financial Aid Options (ROAINST) page..............................72Build the User-Defined Variables Description (RORUSER) page..................................72Define the Common Matching Source Code Validation (GTVCMSC) page...................73Build the Common Matching Source Rules (GORCMSC) page....................................73Build the Common Matching Rules (GORCMRL) page................................................ 73Build the Name Translation Rules (GORNAME) page - Optional..................................74Create a Parameter Set for Online FA Dataload Part 3 (RCRTPxx)............................. 75Build the Data Source Rules (RCRDTSR) page........................................................... 75

Preparing the data to load into Banner................................................................................75Default file names.................................................................................................................76

File Concatenation Process (FILECAT)......................................................................... 76Running the Data Load process.......................................................................................... 78

Run the FA EDE Dataload Pt 1 (RCBTPxx or RCPTPxx) process................................78Run FA CSS Data Load Part 1 (RCPCTxx).................................................................. 80Run the Financial Aid Dataload Part 2 (RCPMTCH) process....................................... 82Run FA Dataload Part 3 (RCRTPxx)............................................................................. 86Review the records on the Financial Aid Suspended Records Maintenance(RCRSUSP) page.......................................................................................................... 93Run the RCRTPxx process............................................................................................96Run the FA Data Load Table Deletes (RCPDTMP) process......................................... 96

Additional Data Load topics................................................................................................. 98Loading and storing of ISIR records..............................................................................98New Person versus Existing Person............................................................................. 99


Contents

Dataload Pt 1 (RCBTPxx, RCPTPxx, or RCPCTxx) temporary tables...............................100Common Matching algorithm..............................................................................................102

Field Length values......................................................................................................102Primary Match logic..................................................................................................... 103Secondary match logic.................................................................................................104Examples of matching algorithm and results...............................................................105

Audit logging..............................................................................................................................107Viewing logging records..................................................................................................... 107Logging archive and purge.................................................................................................108

EDE correction logging............................................................................................................. 108Processing EDE corrections..................................................................................................... 109Methodology specific changes..................................................................................................109Setting a students dependency codes.....................................................................................110Overriding the student's dependency....................................................................................... 111EFC proration............................................................................................................................ 111Estimated vs official contributions.............................................................................................112Recalculate Need Analysis Indicator functionality updates...................................................... 113FM Need Analysis solution....................................................................................................... 113

Benefits............................................................................................................................... 114Architecture......................................................................................................................... 114Security............................................................................................................................... 116Setup................................................................................................................................... 116

Global Institution Financial Aid Options (ROAINST)....................................................116Project Based Parameter Setup (RORPARM).............................................................116

Parameter configuration.........................................................................................116BATCH_SIZE......................................................................................................... 116DEBUG...................................................................................................................117ONLINE_REPORT................................................................................................. 117SERVLET_URL......................................................................................................117THREAD_SIZE.......................................................................................................118USE_JOBSUB........................................................................................................118WS_ENDPOINT..................................................................................................... 118WS_ENDPOINT_ONLINE......................................................................................118XML_DUMP........................................................................................................... 118

Job submission vs. servlet................................................................................................. 119Calculation flow............................................................................................................ 119

Processing flow...................................................................................................................120Online processing.........................................................................................................120

FM Need Analysis solution....................................................................................120Batch processing..........................................................................................................121

FM Need Analysis solution....................................................................................122Processing...........................................................................................................................122

FM Need Analysis (RNPFMxx)....................................................................................122FM Need Analysis reporting..................................................................................123

Need Analysis Report (RNRNAxx).............................................................................. 123Output Format and Printing...................................................................................123

Period based processing.......................................................................................................... 124Introduction..........................................................................................................................124Period creation and setup.................................................................................................. 124

Period Base Data (RORPRDS)................................................................................... 125Period creation.......................................................................................................125


Contents

Crossover periods........................................................................................................ 127Using periods for different cohorts of students............................................................129Fund Management (RFRMGMT)................................................................................. 131

Disbursement section............................................................................................ 131Disbursement Locks section..................................................................................132

Funds Management (ROAMGMT)............................................................................... 132Tracking Requirements Button.............................................................................. 132Disbursement Lock Button.................................................................................... 132Additional Disbursement Options window............................................................. 132

Applicant Immediate Process (ROAIMMP)..................................................................133Period processing vs. term based processing................................................................... 133Period Based Awarding...................................................................................................... 134

Award status.................................................................................................................135Mixed award status...................................................................................................... 137Setting up funds for Period Based Processing............................................................137

Processing Awards by Period............................................................................................ 139Creating and maintaining the awards.......................................................................... 139Fund tracking requirements - period eligible............................................................... 139Offer Expiration Date....................................................................................................140

Updating award status when fund is locked..........................................................140TEACH Grant.........................................................................................................140

Award batch posting.....................................................................................................140All awards - calculating declined and cancelled amounts..................................... 141

Frequently Asked Questions (FAQs) - period processing................................................. 141Requirements tracking procedures........................................................................................... 142

Requirements tracking implementation.............................................................................. 142Budgeting procedures............................................................................................................... 144

Budget implementation....................................................................................................... 144Aid year budgeting..............................................................................................................146

Overview.......................................................................................................................146Period based and algorithmic budgeting............................................................................147

Overview.......................................................................................................................147Set-up and configuration..............................................................................................148

Period Budgeting Setup Diagram..........................................................................148Applicant Period Budgeting Diagram.................................................................... 148

Validation pages........................................................................................................... 149Period Budget Type Validation (RTVPBTP).......................................................... 149Period Budget Group Validation (RTVPBGP)........................................................149Period Budget Component Validation (RTVPBCP)............................................... 150Budget Component Category Validation (RTVBCAT)............................................150Algorithmic Budgeting Rule Validation (RTVABRC).............................................. 150

Rules pages................................................................................................................. 151Period Budgeting Aid Year Rules (RBRPBYR)..................................................... 151Budget Groups section.......................................................................................... 151Budget Types section............................................................................................ 151Budget Categories section.................................................................................... 152Budget Components section................................................................................. 152Period Budget Group Aid Year Rules (RBRPBGR).............................................. 153Types section.........................................................................................................154Pell section.............................................................................................................154Period Budget Detail Rules (RBRPBDR).............................................................. 154


Contents

Algorithmic Support (RORALGS).......................................................................... 156Algorithmic Budgeting Rules (RBRABRC)............................................................ 156Financial Aid Selection Rules (RORRULE)...........................................................157Message Code Validation (RTVMESG).................................................................158Fund Management (RFRMGMT) and Funds Management (ROAMGMT).............158Global Institution Financial Aid Options (ROAINST)............................................. 158

Assigning period budget groups.................................................................................. 158Period Budget Grouping Process (RBRPBGP).....................................................158Budget Run Base Table (RBBBRUN)................................................................... 159Applicant Period Budget Group (RPRAPBG)........................................................159Applicant Period Budget Type (RBRAPTP)...........................................................159Applicant Period Budget Component (RBRAPBC)............................................... 159

Applicant processing using period based/algorithmic budgeting................................. 160Applicant Period Budget (RBAPBUD)................................................................... 160Applicant Budget section....................................................................................... 160Budget Maintenance section................................................................................. 160Pell Budget Maintenance section.......................................................................... 161Changing Aid Periods............................................................................................162Applicant Budget by Period (RBIABPR)................................................................163Period Budget Category Inquiry (RBIPBCT)......................................................... 163Period Budget Group Detail (RBAPBGD)............................................................. 163Applicant Status (ROASTAT).................................................................................163Award Maintenance Pages (RPAAWRD, RPAAPMT, and ROARMAN)................ 164Group Inquiry (ROIGRPI)...................................................................................... 164Period Entered.......................................................................................................164No Period Entered................................................................................................. 165Period Budget Simulation Inquiry (RBISIMI)......................................................... 165Period Budget Simulation (RBRSIMR)..................................................................165Period Budget Recalc Process (RBRPBRC).........................................................165

Self-Service.................................................................................................................. 166Global Institution Financial Aid Options (ROAINST)............................................. 166Financial Aid Status page......................................................................................166Cost of Attendance page.......................................................................................167Award Overview page........................................................................................... 167

Satisfactory Academic Progress (SAP) processing..................................................................167SAP pages..........................................................................................................................167

Satisfactory Academic Progress Validation (RTVSAPR)............................................. 167Financial Aid Selection Rules (RORRULE)................................................................. 169Applicant Immediate Process (ROAIMMP)..................................................................169Applicant Status (ROASTAT)....................................................................................... 170SAP Translation Rules (RORSTRF)............................................................................ 171Group Inquiry (ROIGRPI).............................................................................................172Global Institution Financial Aid Options (ROAINST)....................................................172Determining satisfactory academic progress using periods.........................................172

Example................................................................................................................. 172SAP processes................................................................................................................... 173

SAP Assignment Process (ROPSAPR)....................................................................... 173SAP Status Codes View (ROVSAPR)...................................................................175

Process flow........................................................................................................................175Sample rules.......................................................................................................................177

Funds Management procedures............................................................................................... 178


Contents

Funds Management implementation.................................................................................. 178Fund balance reconciliation................................................................................................180Calculating fund balances and the remaining Available to Offer Amount.......................... 180

Option 1: Use only offered aid to calculate the amount available to offer....................180Option 2: Use aid which is Offered, Cancelled, and Declined with an OverCommitment Percent greater than 100% to calculate the amount available to offer....181Reviewing Fund Balances............................................................................................183

Banner Financial Aid Fund Specific Packaging options........................................................... 184Banner Financial Aid Global Packaging options.......................................................................193Financial Aid Enrollment processing.........................................................................................197

Calculating enrollment load................................................................................................ 197Enrollment rules..................................................................................................................199Financial Aid repeat coursework processing......................................................................201

Setup............................................................................................................................ 202Financial Aid Repeat Course Exclusion (RORRPCX)...........................................202Enrollment Rules (RTVENRR/RORENRR)........................................................... 203Repeat/Multiple Course Rules (SHARPTR).......................................................... 203Course Detail Information (SCADETL)..................................................................203Grade Code Maintenance (SHAGRDE)................................................................ 204Course Registration Status Code Validation (STVRSTS)..................................... 204Transfer Course (SHATRNS)................................................................................ 204Calculation of repeated coursework for SAP & transfer credits applied towardsthe students academic program........................................................................... 205

Course Program of Study (CPoS) processing................................................................... 205Overview.......................................................................................................................205Financial Aid CPoS processing................................................................................... 207Setup and processing.................................................................................................. 211Example Calculations...................................................................................................213

Example 1 - Use only Courses with In Program Repeat and Count for Aidprocessing applied.................................................................................................213Example 2 - Use only Courses with In Program Repeat applied and Count forAid not applied.......................................................................................................215Example 3 - Use only Courses in Program with In Program Repeat notapplied....................................................................................................................216Example 4 - Use only Courses in Program when Course Student CPoSProcessing Has Not Occurred...............................................................................218Example 5 - Use Only Courses in Program with Apply Remedial Limits...............220

Freezing and maintaining financial aid hours.....................................................................222Freezing financial aid hours.........................................................................................223Maintaining financial aid hours.................................................................................... 223

Financial Aid Enrollment (ROAENRL) main page.................................................224Financial Aid Selection Rules (RORRULE).............................................................................. 226

Hints for RORRULE page use........................................................................................... 227Algorithmic packaging............................................................................................................... 228

Overview............................................................................................................................. 228Algorithmic packaging features.......................................................................................... 229

Algorithms.....................................................................................................................229Algorithmic packaging............................................................................................229Algorithmic packaging definition............................................................................ 229

Pages............................................................................................................................230Algorithmic Packaging Rules (RPRALGR)............................................................ 230


Contents

Algorithmic Packaging Rule Code Validation (RTVALGR).................................... 230Algorithmic Support (RORALGS).......................................................................... 230

Packaging functions..................................................................................................... 231Awarding based on other funds...................................................................................231Award a fund based on a percentage of another fund................................................ 231Simplification of rules creation and maintenance........................................................ 231Ability to store and reference internal interim values in packaging rules..................... 231Packaging simulation options.......................................................................................232

Related fund features......................................................................................................... 232Pages............................................................................................................................232

Packaging Group Fund Category Maximums Rules (RPRFCAT)......................... 232Fund Category Validation (RTVFCAT).................................................................. 232Fund Award Inquiry (RPIFAWD)............................................................................232Fund Award Period Inquiry (RPIFTRM)................................................................ 232

Group fund limits..........................................................................................................232Ability to apply a percentage to all the funds in the package as a group.....................233Rounding options for awards....................................................................................... 233Ability to inactivate fund codes, groups, and rules...................................................... 233Ability to override a fund rule for a specific student.................................................... 233Fund category and fund cross-reference fields for packaging and reporting............... 233Fund Balance Roll Process (RFPFBRL)......................................................................234Ability to display all recipients of a particular fund code by aid year or period.............234

Sample algorithmic packaging rules...................................................................................234Columns defined on the Temporary Packaging Need Table (RPTNEED)..........................252

RPTNEED_SIMULATE_SW Column........................................................................... 254Functions defined in the rpkalgr package.......................................................................... 255

F_GET_FUND_OFFER................................................................................................ 255F_GET_FFID_OFFER.................................................................................................. 255F_GET_PRIOR_YEAR_FUND_OFFER.......................................................................255F_GET_PRIOR_YEAR_FFID_OFFER.........................................................................255

Packaging process definitions...................................................................................................256Initialization process (run as part of RPEPCKG)............................................................... 256Simulated packaging...........................................................................................................256Actual packaging.................................................................................................................256Awarding dependent student without parental support...................................................... 256Award validation processing...............................................................................................257

Processing sequence................................................................................................... 257Processing sequence................................................................................................... 258

Using NSLDS data............................................................................................................. 259Award validation........................................................................................................... 259Award validation before receipt of NSLDS data.......................................................... 260

Award validation after receipt of NSLDS data................................................................... 261Original awards............................................................................................................ 261

Modifying existing Stafford, Direct or Perkins awards........................................................261Stafford/Direct loans.....................................................................................................261Perkins loans................................................................................................................262

Default/refund information and financial aid eligibility........................................................ 262Validating awards against defaults/refunds........................................................................ 262Validating disbursements against defaults/refunds............................................................ 262

Packaging and disbursement procedures................................................................................ 263Packaging implementation..................................................................................................263


Contents

Packaging/simulation.......................................................................................................... 265Federal Shopping Sheet........................................................................................................... 266

Shopping Sheet Setup........................................................................................................266Generated Federal Shopping Sheet...................................................................................270FAQs................................................................................................................................... 271

Federal Shopping Sheet Processing........................................................................... 271Advance Queuing (AQ) Setup for the Shopping Sheet..................................................... 271

Pell processing.......................................................................................................................... 272Introduction..........................................................................................................................272

Year Round Pell Discontinued - 2011 - 2012 aid year.................................................272Pell setup......................................................................................................................273Pell procedures............................................................................................................ 273Pell process..................................................................................................................273

Pell setup...................................................................................................................................273Fund Base Data (RFRBASE).............................................................................................273Detail Code Control page - Student (TSADETC)...............................................................273Fund Management (RFRMGMT)........................................................................................274

Aid year specific data - Packaging Options window....................................................274Aid year specific data - Disbursement Options window...............................................275Disbursement Locks window........................................................................................275

Aid period Base Rules (ROBAPRD).................................................................................. 275Period Base Data (RORPRDS)..........................................................................................276COD Entity ID Rules (RORCODI)......................................................................................277Global Institution Financial Aid Options (ROAINST).......................................................... 277

Cross-Over Pell enhancement.....................................................................................277Options section...................................................................................................... 278Credit Hours section.............................................................................................. 278

U.S. Specific Institution Financial Aid Options (ROAUSIO)............................................... 278Institutional Defaults section........................................................................................ 278Grant and EDE Options section.................................................................................. 279Campus Defaults section............................................................................................. 280

Packaging Options (RPROPTS).........................................................................................280Main window.................................................................................................................280Enrollment Cutoff Date Rules window......................................................................... 280Grant Options window..................................................................................................280Grant Options window - Enrollment Options............................................................... 281

Aid Period Rules (RORTPRD)........................................................................................... 283Default Award and Disbursement Schedule Rules (RFRDEFA)........................................ 284Fund Award and Disbursement Schedule Rules (RFRASCH)...........................................284Academic Year Rules (RORACYR)....................................................................................285

Key block......................................................................................................................285Rules section................................................................................................................285

Applicant Pell Grant (ROAPELL)........................................................................................286Budget Component Validation (RTVCOMP).......................................................................286Period Budgeting Aid Year Rules (RBRPBYR).................................................................. 286Period Budget Group Aid Year Rules (RBRPBGR)........................................................... 287Applicant Immediate Process (ROAIMMP)........................................................................ 287Federal Rules Inquiry (RPIFEDR)...................................................................................... 287

Pell procedures......................................................................................................................... 287Batch Pell Awards.............................................................................................................. 287Override a Bachelors Degree.............................................................................................287


Contents

Manual adjustments to Pell grants.....................................................................................288Why and how to lock Pell grants....................................................................................... 288

Lock types.................................................................................................................... 288Fund locks.................................................................................................................... 289Period locks..................................................................................................................289Lock functionality..........................................................................................................289

Package Maintenance (RPAAPMT) and Award Maintenance (RPAAWRD)...................... 289Award Maintenance section......................................................................................... 290Summary section..........................................................................................................290Pell and Loan section.................................................................................................. 291

Additional Eligibility Indicator (RORSTAT_ADDL_PELL_ELIG_IND).................... 291Post 9/11 Pell Eligibility indicator (RORSTAT_POST_911_PELL_ELIG)...............291Processing Post 9/11 Students who do not have a Pell eligible EFC (IASG):....... 292

Post 9/11 eligibility processing.....................................................................................292Department of Education Eligibility Processing for 2010-2011 and beyond.................293

Financial Aid Record Maintenance (ROARMAN)...............................................................294Batch Posting Rules (RORPOST)......................................................................................294Updating award amounts to agree with actual disbursement amounts..............................296Reducing an award for Pell paid at another school in the same aid year.......................... 298Handling less-than-half time for Pell more efficiently......................................................... 298Controlling when the Pell calculation process is run..........................................................299

ROASTAT student level prevent automatic Pell calculation is checked:......................299ROAINST campus level prevent automatic Pell calculation is checked:..................... 300ROAINST institutional level prevent automatic Pell calculation is checked:................ 300

Setup procedure for multiple Pell fund codes.................................................................... 300Pell Calculation Process (RPEPELL) for Pell processing.................................................. 301

Option to delete zero Pell awards............................................................................... 301Recognizing co-existence of multiple Pells for same student simultaneously..............302Locked records.............................................................................................................302Rounding 0ption........................................................................................................... 303Offered or auto accepted............................................................................................. 303Award schedules.......................................................................................................... 303Award change letter indicator...................................................................................... 303

Disbursement Process (RPEDISB) for Pell processing..................................................... 303Recognizing multiple Pell funds...................................................................................304Back out of memo, authorizations, and disbursements...............................................304Use disbursement enrollment edits for memo option.................................................. 304RPEDISB process reports............................................................................................305Disbursement Results (ROIDISB)................................................................................305

Pell Edit/Error messages.................................................................................................... 305Pell processes........................................................................................................................... 308

Pell Calculation Process (RPEPELL)................................................................................. 309Processing Modifications..............................................................................................310Crossover period logic and calculation to determine most beneficial aid year.............311Pell Lifetime Eligibility Used (LEU).............................................................................. 312

Current Year Pell Already Used............................................................................ 313Beginning LEU.......................................................................................................313Beginning Remaining Eligibility............................................................................. 313Current Year Eligibility........................................................................................... 313

Pell grant award calculation............................................................................................... 320100% Pell grant award calculation.............................................................................. 320


Contents

100% Pell percentage awarding example................................................................... 321Pell grant disbursement calculation....................................................................................323

100% Pell percentage disbursement example............................................................ 323Pell grant award and disbursement processing....................................................................... 324TEACH grant processing.......................................................................................................... 326

Introduction..........................................................................................................................326TEACH awarding and disbursing....................................................................................... 326

Criteria for awarding and disbursing a TEACH grant.................................................. 326The following will be checked to determine if the student is eligible............................327The following is NOT required for TEACH.................................................................. 327

TEACH grant setup............................................................................................................ 328COD TEACH Calculation....................................................................................................328

Calculations.................................................................................................................. 329Student packaged full-time, enrolled time.........................................................329Student packaged full-time, enrolled < time......................................................330Student packaged time, enrolled full-time.........................................................330Student receiving more than one TEACH grant scheduled award within the aidyear........................................................................................................................ 330Student with prior enrollment and payments.........................................................330TCHU1 is batch posted to a student using the F batch posting type.................... 331TCHU1 is batch posted to a student using FN batch posting type........................331Student in a 150% aid period................................................................................331Student in a 50% aid period................................................................................. 331Awards are locked on the period window............................................................. 331

Additional examples..................................................................................................... 332RPROPTS.............................................................................................................. 332RFRDEFA/RFRASCH............................................................................................ 332RNANAxx............................................................................................................... 332ROAENRL.............................................................................................................. 332Manually enter a $4000 TEACH award on RPAAWRD (not recommended).........333Batch post a $4000 TEACH award using RORBPST (not recommended)........... 333Use the RPEPCKG or RPRGRNT process to calculate the TEACH award(recommended)......................................................................................................333Use the RPAAWRD Reschedule Indicator to reschedule the periods when aidperiod did not change (not recommended)........................................................... 334Use the RPAAWRD Reschedule Indicator to reschedule the periods when aidperiod changed (not recommended)..................................................................... 334Use the RPRGRNT process to recalculate the award when aid period changed(recommended)......................................................................................................334Use the RPRGRNT process to recalculate the award when aid period changed(recommended)......................................................................................................335Disbursement......................................................................................................... 335Use the RPRGRNT process to recalculate the award when the aid periodchanged (recommended).......................................................................................336Disbursement......................................................................................................... 336

State grant award processing................................................................................................... 337Resources, contracts, and exemptions.....................................................................................338

Contracts............................................................................................................................. 338Exemptions..........................................................................................................................338Excluding contracts and exemptions..................................................................................339Maintaining resources and calculation in unmet need....................................................... 340


Contents

Resource Maintenance (RPAARSC)............................................................................340Other Resources section....................................................................................... 341Summary section................................................................................................... 342

Resource calculation.................................................................................................... 342Exemptions and contracts............................................................................................343

Adding periods to an award schedule...................................................................................... 343Rescheduling disbursement date using periods.......................................................................344Period Based Awarding.............................................................................................................344

Overview............................................................................................................................. 344Setting up funds for Period Based Processing.................................................................. 346

Updating awards for enrollment changes................................................................................. 348Manually scheduling awards.....................................................................................................349Updating awards when locked..................................................................................................350

Global Institution Financial Aid Options (ROAINST).......................................................... 350Award lock....................................................................................................................350

Identifying students needing new or revised award letters.......................................................350Banner Financial Aid Global Disbursement options................................................................. 351Banner Financial Aid Fund Specific Disbursement options......................................................355Disbursement validation edits................................................................................................... 366Other disbursement considerations.......................................................................................... 376

Regulatory compliance for Stafford disbursements............................................................376Disbursement edits for loans to match edits for other funds..............................................376Memo.................................................................................................................................. 377Loan authorization to net returned amounts...................................................................... 377Using enrollment disbursement edits for funds in memo status........................................ 377Recognition of Pell payment cell to disbursement process................................................378Part-Time proration............................................................................................................. 378Memos processed after scheduled disbursement date......................................................379VA Chapter 30 - before the 2010-2011 aid year................................................................ 379Voiding excess payments for students no longer eligible.................................................. 380Disbursement validation reject messages..........................................................................380Disbursement reports generated by disbursement process...............................................381

Final Disbursement - optional processing................................................................................ 381Rescheduling disbursement date using periods.......................................................................381Student employment procedures.............................................................................................. 382

Student employment implementation................................................................................. 382Scholarship and athletics processing by period....................................................................... 383

Potential Athletic Grant Defaults (RAAPAGD)....................................................................384Sport Aid by Period (RAASPTM)....................................................................................... 384Team Sport Period Aid (RAITMTM)................................................................................... 385Donor and Scholarship Demographics (RFADSCD).......................................................... 385Scholarship Period Information (RPASTRM)......................................................................385Athletic Aid Type Validation (RTVAATP)............................................................................ 385Financial Aid Sport Validation (RTVFASP).........................................................................385Grades to Donor Validation (RTVGRDD)...........................................................................385Scholarship Source Validation (RTVSSRC)....................................................................... 386Reviewed Validation (RTVREVW)...................................................................................... 386Thank You Letter Validation (RTVTYLT)............................................................................ 386Third Party Contract Rules (RPRCONT)............................................................................387Exemption Rules (RPREXPT)............................................................................................ 387Resource Code Validation (RTVARSC)..............................................................................387


Contents

Athletic Grant Period Roll (RAPAGRL).............................................................................. 387Athletic Aid Discrepancy Rpt (RARATAD)..........................................................................387

Loan processing........................................................................................................................ 387Manual loans.......................................................................................................................387

Disbursing manual loan checks through Banner......................................................... 387U.S. Specific Institution Financial Aid Options (ROAUSIO)............................................... 388Aid Period Rules (RORTPRD)........................................................................................... 389Default Award and Disbursement Schedule Rules (RFRDEFA)........................................ 389Detail Code Control page - Student (TSADETC)...............................................................389Fund Base Data (RFRBASE).............................................................................................389Funds Management (RFRMGMT)......................................................................................389Packaging Options (RPROPTS).........................................................................................390Class Code Translation (RPRCLSS)..................................................................................391Certification Initials Validation (RTVCINT)..........................................................................391Loan Status Validation (RTVLNST)....................................................................................391Lender Base Data (RPRLNDR)..........................................................................................391Loan Period Base Data (RPRLPRD)................................................................................. 391Loan Options (RPRLOPT)..................................................................................................392Lender/Disbursing Agents Rules (RPRLNDA)................................................................... 393First-year, first-time borrower loan rule.............................................................................. 394

Overview.......................................................................................................................394Crosswalk Validation (GTVSDAX)......................................................................................395Applicant Requirements (RRAAREQ)................................................................................ 395Award/Package Maintenance (RPAAWRD)/(RPAAPMT)................................................... 395Electronic Loan Application (RPRELAP)............................................................................395RPAELAP fields updated by RPRELAP process............................................................... 397

Application window.......................................................................................................397Promissory Note/Miscellaneous Information window...................................................398Certification Data window.............................................................................................398Student Data window................................................................................................... 399Parent Data window.....................................................................................................399Period Schedule window..............................................................................................399Disbursement Schedule window.................................................................................. 399

Loan Parent Inquiry (RPILPAR)......................................................................................... 399Electronic Loan Appl Extract (RPRELAX)..........................................................................399

Review Output window................................................................................................ 400Batch Control (RPIBATC)................................................................................................... 401RPAELAP fields updated by the RPRELAX process......................................................... 401

Application window.......................................................................................................401Electronic Loan Response Upload (RPRELRU)................................................................ 401RPAELAP fields updated by the RPRELRU process.........................................................402

Application window.......................................................................................................402Promissory Note/Miscellaneous Information window...................................................403Disbursement Schedule window.................................................................................. 403Parent Data window.....................................................................................................403

Disbursement/Adjustment................................................................................................... 403Disbursement Process (RPEDISB)..............................................................................403

Hold/Release Process (RPRHDRL)................................................................................... 404Electronic transfer...............................................................................................................404

EFT/Disbursement Roster Upload (RPREFTL)........................................................... 404Electronic Payment Receipt (RPAEPMT).................................................................... 405


Contents

EFT Posting Process (RPREFTP)..................................................................................... 405RPAELAP fields populated by RPREFTP process...................................................... 406Electronic Loan Disbursement (RPAELDB)................................................................. 406

Disbursement page field population................................................................................... 407Loan Disbursement (RPALDSB).................................................................................. 407Disburse to student account........................................................................................ 408

Disbursement Process (RPEDISB)....................................................................... 408Loan adjustments......................................................................................................... 409

Returning individual checks before the accounting feed.......................................409Returning calculated refund amounts to lender.................................................... 409Correcting loans - received amount less than awarded amount........................... 410

Loan reports........................................................................................................................410Loan Proceeds Aging Report (RPRLNAG)..................................................................410RPRLNEX exceptions-students not fully funded report............................................... 410Loan Summary Report (RPRLSUM)............................................................................410

CommonLine loan adjustment............................................................................................410Electronic loans as certification requests in common response file................................... 412

Alternative loans........................................................................................................................413Alternative loan processing flow.........................................................................................413Global Institutional Financial Aid Options (ROAINST)....................................................... 414Fund Base Data (RFRBASE).............................................................................................414Fund Management (RFRMGMT)........................................................................................414Loan Options (RPRLOPT)..................................................................................................414Loan Period Base Data Rules (RPRLPRD)....................................................................... 414Electronic Loan Application (RPRELAP)............................................................................414Electronic Loan Application (RPAELAP)............................................................................ 415Electronic Loan Appl Extract (RPRELAX)..........................................................................415Electronic Loan Response Upload (RPRELRU)................................................................ 415Electronic Loan Load/EFT Posting Processes (RPEFTL/RPREFTP)................................ 416Disbursement Process (RPEDISB).................................................................................... 416Disbursement/adjustment................................................................................................... 416Disbursement Process (RPEDISB).................................................................................... 416Hold/Release Process (RPRHDRL)................................................................................... 416

Electronic transfer..................................................................................................................... 417EFT/Disbursement Roster Upload (RPREFTL)..................................................................417Electronic Payment Receipt (RPAEPMT)...........................................................................417EFT Posting Process (RPREFTP)..................................................................................... 418RPAELAP fields populated by RPREFTP process............................................................ 419Electronic Loan Disbursement (RPAELDB)........................................................................419Disbursement page field population................................................................................... 420

Loan Disbursement (RPALDSB).................................................................................. 420Electronic Loan Disbursements................................................................................................ 421

Disbursement Process (RPEDISB).................................................................................... 421Loan adjustments................................................................................................................422

Returning individual checks before the accounting feed............................................. 422Returning calculated refund amounts to lender...........................................................422Correcting loans - received amount less than awarded amount..................................423

Loan reports.............................................................................................................................. 423Loan Proceeds Aging Report (RPRLNAG)........................................................................ 423Loan Funding Exception Report (RPRLNEX).................................................................... 423Loan Summary Report (RPRLSUM).................................................................................. 423


Contents

CommonLine loan adjustment..................................................................................... 423Electronic loans received as certification requests in common response file.............. 425

Direct lending......................................................................................................................426Financial Aid common functions............................................................................................... 426

Aid year default...................................................................................................................426User-defined data............................................................................................................... 427General Algorithmic Rules..................................................................................................427

Batch Posting Process.................................................................................................427Expected Enrollment Status.................................................................................. 428Default Aid Period..................................................................................................428

Implementing General Algorithmic Rules.....................................................................429General Algorithmic Rule Validation - RTVALGO..................................................429General Algorithmic Rules - RORALGO............................................................... 429Assign the General Algorithmic Rule as appropriate for the process that willuse the rule............................................................................................................429

Batch posting process........................................................................................................ 430Updating the Use Indicator in batch............................................................................ 442Processing examples................................................................................................... 443

Processing holds.................................................................................................................445Hold Type Validation (RTVHOLD)................................................................................445

Packaging process when holds exist.................................................................... 445Disbursement process when holds exist...............................................................446

Applicant Holds (ROAHOLD).......................................................................................446Example................................................................................................................. 446

Using NSLDS............................................................................................................................ 446Student Loan Data (RNASLxx).......................................................................................... 446Applicant Student Loan Data Inquiry (RNINSLD).............................................................. 447Need Analysis Result (RNARSxx)......................................................................................447Award pages (RPAAWRD)/(RPAAPMT)/(ROARMAN)....................................................... 448Output population selection with financial aid Dataload Part 3.......................................... 449

Default/refund processing......................................................................................................... 449Levels of default/refund administration...............................................................................449Sources of default/refund information................................................................................ 449Title IV refund/repayment process..................................................................................... 450

Financial Aid Self-Service......................................................................................................... 450Unsecured access.............................................................................................................. 451Secured access.................................................................................................................. 451Set up Financial Aid on the Web....................................................................................... 453Financial Aid Self-Service Period Based Awarding............................................................454Financial Aid Self-Service web pages................................................................................454

Financial Aid Links (bmenu.P_FAAUnsecMnu and bmenu.P_FAASecMnu)............... 454Financial Aid Pages (bmenu.P_FAFormsMnu)............................................................455

Web page fields.....................................................................................................455Setup requirements................................................................................................455Updates to Banner.................................................................................................455Links to other web pages......................................................................................455Buttons/Icons on this page....................................................................................456Web menus with links to this page....................................................................... 456Other web pages with links to this page...............................................................456

Aid Year (bwrkolib.P_SelDefAidy)................................................................................456Web page fields.....................................................................................................456


Contents

Setup requirements................................................................................................457Updates to Banner.................................................................................................457Links to other web pages......................................................................................457Buttons/Icons on this page....................................................................................457Web menus with links to this page....................................................................... 457Other web pages with links to this page...............................................................457

Financial Aid Status for Aid Year (bwrksumm.P_DispSumm)......................................457Web page fields.....................................................................................................458Setup requirements................................................................................................460Updates to Banner.................................................................................................460Links to other web pages......................................................................................460Buttons/Icons on this page....................................................................................461Web menus with links to this page....................................................................... 461Other web pages with links to this page...............................................................461

Cost of Attendance (bwrkbudg.P_DispBudg).............................................................. 461Aid Year Budgeting................................................................................................462Web page fields.....................................................................................................462Period Budgeting................................................................................................... 463Web page fields.....................................................................................................463Setup requirements................................................................................................463Updates to Banner.................................................................................................463Links to other web pages......................................................................................463Buttons/Icons on this page....................................................................................464Web menus with links to this page....................................................................... 464Other web pages with links to this page...............................................................464

Award Package for Aid Year (bwrkrhst.P_DispAwdAidYear)....................................... 464General Information section.................................................................................. 465Setup requirements................................................................................................466Award Overview section........................................................................................ 467Need Calculation information section....................................................................468Cost of Attendance information section................................................................ 468Award information section..................................................................................... 468Setup requirements................................................................................................470Links to other web pages......................................................................................471

Resources/Additional Information section....................................................................472Resource section................................................................................................... 472Additional information section................................................................................472Unreviewed Information Previously Submitted section......................................... 473Setup requirements................................................................................................473Terms and Conditions section............................................................................... 475Setup requirements................................................................................................476Buttons/Icons on this page....................................................................................477Accept Award Offer section (bwrkrhst.P_DisplayTabs)......................................... 477Additional Comments.............................................................................................479Information Submitted section............................................................................... 479Pell awards............................................................................................................ 480Not allo

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