Banner Leave Report, Request, and Approval

BAS Forum

April 11, 2007

Who Uses Banner Leave?Who Uses Banner Leave?

Unclassified and faculty employees use Banner to report their vacation, sick leave, and personal leave time.

Classified, unclassified hourly, and student employees use Kronos.

Where Do I Access Leave in Banner?

Time Reporting and Approval Channels - FlashLine portal, My Action Items Tab.

Self Service - FlashLine portal, MyHR Tab, Employment Details Channel, Time Reporting.

Time Reporting and Approval Channels

Self Service

Leave Report

Leave Request

Leave Approval

Leave Report

Report vacation, sick leave, and personal time for current and previous pay periods.

Pay periods are available for three months after the close of the pay period.

Enter and save time as used.

Submit time for approval at the end of the pay period.

Leave Report (Cont.)

Leave is deducted from balances when approved.

Employee cannot access leave report once it has been submitted for approval.

Employee is able to see the date submitted, the approver’s name, and whether the period is pending approval or approved.

Leave Request

When available, Leave Request will be used to request leave for future pay periods.

This functionality was briefly available in January.

A Banner defect was identified. Units are currently testing the fix.

Employees who submitted leave requests (or viewed leave request periods) are able to view these pay periods.

Leave Request (Cont.)

Leave is NOT deducted from balances until approved during the leave report period.

Employee cannot access leave requests once it has been submitted for approval.

Employee is able to view date submitted, approver’s name, and status.

Leave Approval

Approvers are based on home org (department) code … usually the department head.

Overrides (based on position numbers) have been done for department head approvers and other units as requested and approved.

Leave Approval - Updates

Approver updates can be requested by a supervisor by sending an email to Academic Personnel (faculty) or Records (unclassified) with the following information:

Employee(s) name and position number(s) Approver’s name and position number Org Code

Approvers require Banner security.

Leave Approval Channel

Displays pay periods where the employee has submitted leave for your approval (pending) or has started a leave report (in process.)

If overrides have been granted, the approver will see all employees in the org code, but will only be able to select and approve those assigned to him/her.

Leave Approver Options

The approver will have the option to:

Approve Return (to the Employee) for Correction Change the Record Delete Add Comments

Leave Approval – Adjustments

Once the approver has approved the time, adjustments must be requested through Academic Personnel or Records. Email notification should include:

Employee’s Name Supervisor’s Name Date of the Edit Type of Leave Number of hours for adjustment

Other Commonly-Asked Questions

What should I do if the system does not accept my FlashLine password on the Certification page? Contact the Help Desk.

What should I do if I cannot view the employees who report to me? There may be several reasons why you are

not able to view the employees who report to you. Contact the Help Desk to open a service ticket so that the issue can be resolved.

Questions (Cont.)

Why can’t I add additional days off on a pay period? Once an employee has submitted a time

sheet for approval, only the approver can edit the leave.

Questions and Answers

Training Aids

Updated training aids for Leave Report/Request and Leave Approval are available on the training tab of the ERP website: www.kent.edu/erp.