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MAINTIMIZER™ Bar Code Manual

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B ar Code Manual


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Table of Contents

TABLE OF CONTENTS .....................................................................................................................3

INTRODUCTION ................................................................................................................................5

QUICK REFERENCE GUIDE ..................................................................................................................5 DEFINITIONS .......................................................................................................................................5 CONNECTING YOUR NEW SCANNER....................................................................................................8

The Cradle Connections .................................................................................................................8 Connecting the Power Cord........................................................................................................................8 Connecting the Cradle to your Computer's Hard-Drive..............................................................................8 Checking or Changing the Com Port Configuration...................................................................................9 The Scanner Battery .................................................................................................................................10

USING THE SCANNER KEYPAD ..........................................................................................................11 Keypad Description ......................................................................................................................11

DATA ENTRY PROCEDURES .......................................................................................................13

INVENTORY TRANSACTIONS..............................................................................................................13 Removing Parts from Inventory....................................................................................................13

Choosing the WithDraw Option ...............................................................................................................13 Entering Data for a Transaction................................................................................................................14 Entry Information .....................................................................................................................................14 Scanning and Entering Data .....................................................................................................................15

Returning Parts to Inventory ........................................................................................................15 Choosing the Put-Back Option .................................................................................................................15 Entering Data for a Transaction................................................................................................................17 Entry Information .....................................................................................................................................17 Scanning and Entering Data .....................................................................................................................17

Adding Parts into Inventory .........................................................................................................18 Choosing the Add Option .........................................................................................................................18 Entering Data for a Transaction................................................................................................................19 Entry Information .....................................................................................................................................19 Scanning and Entering Data .....................................................................................................................20

TAKING A PHYSICAL COUNT .............................................................................................................20 Choosing the Physical Count Option ...........................................................................................21

Entering Data for a Physical Count ..........................................................................................................22 Required Entries .......................................................................................................................................22 Entry Information .....................................................................................................................................22 Scanning and Entering Data .....................................................................................................................22

LABOR CONTROL ..............................................................................................................................23 Choosing the Work Order Option ................................................................................................23

Entering Data for Labor Hours and Status................................................................................................24 Required Entries .......................................................................................................................................24 Entry Information .....................................................................................................................................24 Scanning and Entering Data .....................................................................................................................24


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EQUIPMENT CONTROL....................................................................................................................... 25 Choosing the Equipment Control option...................................................................................... 25

Entering Data for Equipment Control .......................................................................................................26 Required Entries .......................................................................................................................................26 Entry Information .....................................................................................................................................26 Entering and Scanning Data......................................................................................................................26

DOWNLOADING DATA FROM THE SCANNER TO YOUR COMPUTER ........................... 27

Download Preparation ..............................................................................................................................27 Opening MaintiMizer™ on Your Computer.............................................................................................27 Selecting Bar Code Download Options ....................................................................................................28

PRINTING REPORTS ...................................................................................................................... 30

VIEWING, PRINTING, AND SAVING THE AUDIT REPORT .................................................................... 30 VIEWING, PRINTING, AND SAVING THE INVENTORY ADJUSTMENT REPORT...................................... 32 IF YOUR SCANNER STOPS WORKING................................................................................................. 34

APPENDIX ......................................................................................................................................... 35


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B ar Code Manual

Introduction

The LaserLite Pro, hand-held Scanner is vital to maximizing your Inventory Control system. It’s light, yet sturdy, and easily used. The unit consists of the Scanner, the Scanner’s Cradle, and two power cords. The software you selected is pre-loaded. The Scanner is charged and ready for use.

The list of definitions will assist you by defining terms as they relate to using the Scanner and MaintiMizer™ Maintenance System. Capitalized words are specific terms to the MaintiMizer™ system and can be found in the definitions. When illustrations are used, bold numbers in parenthesis (0) will direct your attention to the detail in the illustration. At the end of the step will be a reference number for the figure in bold text. (Figure 0.) (Zero is used here only as an example. It does not refer to an illustration.)

T her e ar e di ffer ent ver s ions of B ar Coding pr ogr ams avai lable. T hi s manual detai l s the pr ocedur es for the mos t commonly us ed pr ogr am inter faces . F low char ts can be found in the Appendix s howing pr ogr am-s peci fic pr ocedur es .

Quick R efer ence Guide 1. Choose Scan. 2. Choose Inv, PhyCount, WO, or Q. 3. If Inv is selected, choose WithDraw, Add, Put-

Back, or End. 4. Make required entries. 5. Press Esc Twice. 6. Choose Download. 7. Open MaintiMizer™. 8. Choose Inventory>Bar Code/Label Options>Load

Using Bar Code.

9. Select COM Port and Inventory. 10. On the Scanner, enter Comm Port number and

press ENT. 11. After Downloading, select Print All Entries. 12. Then select Print Preview from the Select Print

Option box. 13. Confirm accuracy of report and choose “Y” for yes

on Scanner to Delete Data.

Defini t ions T er ms Defini t ions

Acct A prompt on the Scanner to enter an Account’s Identification Code. Add The term used for increasing the quantity of On-Hand Stock, Supplies, and

Components in the same Stockroom. Ar r ow The pointer associated with the Mouse control. It also references details in

illustrations. Ar ea The physical placement of Equipment within a Building. Author i zat ion Code

A series of numbers, symbols, and/or letters needed to access the MaintiMizer™ computer program. A maximum of seventeen Characters can be used.

B ar Code The series of black vertical lines on a label that are Read by the Scanner. The information is typed on the label as well.

B ar Code/L abel Options

A Drop-Down Main-Menu Toolbar choice used when Downloading information from the Scanner to an independent computer.

B S P k ey The Backspace key is used to move back a Character on the Scanner’s Display when entering Data.


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B ui lding Physical places where Equipment is found. B utton A bar or areas on a computer’s software Display that, when activated by the user,

initiates a task or provides information. Char acter s Numbers, letters, and symbols typed into the Scanner or the computer. Clear A Command on the Scanner’s Display that deletes a ll entered Data by pressing the

“C” key. Com Por t COM Por t Comm Por t

This is the computer’s Hard -Drive connection to enable remote devices such as the Scanner to communicate and receive information. Regardless of the abbreviation, Com stands for "Communication.”

Command A function or task beginning as a result of a user-initiated action. Component A term referring to an Inventory's objects other than Stock or Supplies. Computer Connection

The gray cord used to connect the Cradle to the computer. The small phone jack plugs into the Cradle’s outlet marked “Computer.” The Serial Com Port end is connected to a Com Port on the back of the computer’s Hard -Drive.

Cr adle The tabletop device for holding the Scanner. It is used to re-charge the Scanner’s battery and connects to an independent computer for Downloading information from the Scanner to the computer.

Data The term for information compiled into the Scanner or an independent computer system.

Des k top The first, or opening, Window showing Icons that can be Double-Clicked on to access software programs such as MaintiMizer™. Also used to describe the Scanner Cradle as in Desktop Cradle

Di s play The text Window on the Scanner that requests and shows entries as they are made. The computer Screen’s Window is also referred to as a Display.

Double-T ime Employee's Sunday/Holiday wage. An employee’s hourly wage times two. Double-Cl ick The technique used to select a program, such as MaintiMizer™, by positioning the

Mouse Arrow on a program’s Icon and quickly cli cking the left Mouse Button twice. Download The task of transferring information from the Scanner into the MaintiMizer™

software program on an independent computer. Dr op-Down L i s t A Menu Button, when selected with the Mouse, offers a list of choices that are hidden

until that Button is clicked on. E mpl A prompt on the Scanner to enter an Employee’s Identification Code. E nd A Command on the Scanner’s Display to end a task by pressing the "E" key. The

Data will be saved until cleared or deleted. E NT k ey The Enter key on the Scanner. It is used to save input Data after typing or Scanning. E nter K ey The Enter key on a computer’s Keyboard is used to initiate action such as opening

MaintiMizer™ using an Authorization Code. E quipment A physical asset used and maintained by an organization. E S C k ey The Escape key is used to go back to the previous Display on the Scanner. F ield Specific Data categories. F i le The term used for a computer’s information storage and organization system. H ar d-Dr i ve A computer’s information storage device. The Scanner’s Cradle is connected to the

Hard-Drive in order to Download Data. Also known as a Tower. I =I nv The Bar Code Inventory Control prompts on the Scanner for transactions that

increase or decrease Inventory quantities. I con Symbols or pictures indicating software programs and Commands. Double-Clicking

on an Icon will open a program. I nventor y The term for On-Hand Stock, Supplies, and Components entered in the

MaintiMizer™ program. J ack An electrical plug used to connect computer and Scanner devices. K eyboar d The letter, number, and symbol Buttons used for typing and entering information into

a computer system. K eypad The number, letter, symbol, and action Buttons on the Scanner. L as er The Light Beam used to Read Bar Code information.


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L ctn A prompt on the Scanner to enter the Location of an On-Hand Inventory Part. L ight B eam The Laser Light used for Reading a Bar Code. Pressing the Scan Button activates it. L oad U s ing B ar Code

A Secondary Drop-Down option, when selected with the Mouse, activates the prompt to begin Downloading information from the Scanner.

L ocation Identifies the specific place within a Stock Room where a Part can be found. L ock s ymbol The indicator next to the power switch showing the “Power -Off” position. Maint iMi zer ™ Main-Menu

The MaintiMizer™ Display on the computer Screen showing all the options included in the software program.

Menu A list of options given to find, start, or end a task. Mode The term for different uses of the Scanner Buttons which have two functions. Mous e The device used to make function choices or selections from a computer’s program

by moving it forward, back, left or right, and at various angles on a desk. An Arrow, or flashing “I” symbol indicates it’s position on the computer Screen

On-H and The term for existing Inventory Stock, Supplies, and Components. P=Phy Co The prompt on the Scanner for entering Inventory quantities during a Physical Count. Par t The term for Stock, Supplies, and Components relating to an Inventory. Also a

prompt on the Scanner to enter the Identification Code of an Inventory Part. Path A computer term for finding Files and programs. Phys ical Count The term for counting Stock, Supplies, and Components. Power cor d The black cord used to provide power to the Scanner’s Cradle. One end is plugged

into a standard 110-volt outlet. The other end plugs into the Cradle’s Power outlet. Pr int The term used to send reports, documents, and other information to the computer’s

Printing device. Put-back The term used for returning and increasing the quantity of On-Hand Stock, Supplies,

and Components in Inventory. R ead The term used to describe the Scanner taking information by Laser Light from the

Bar Code and saving it. S can The term for the Scanner Reading information from a Bar Code. It is accomplished

using the Scan key, which causes the Laser Light's Beam to Read the information. S can k ey The key used to Read a Bar Code using a Laser Light Beam. S canner The hand-held device used to Read Bar Codes with a Laser Light Beam. The Keypad

allows other information to be entered, saved, and Downloaded to an independent computer.

S cr een The computer or Scanner’s Display. S er ial Com Por t J ack

The plug on a computer connection wire that plugs into a Com Port outlet on the computer’s Tower.

S H F T k ey The Shift key on the Scanner used for changing from the number or symbol on the key to the letter above the key.

S tock A term referring to an Inventory's objects other than Supplies or Components.

S tock R oom Identifies the physical place where Stock, Supplies, and/or Components can be found.

S tr aight T ime Employee's wage for the first forty hours worked in one week. An employee’s hourly wage.

S uppl ies A term referring to an Inventory's objects other than Stock or Components. T ime and a H al f

Employee's wage for time over forty hours worked in one week. An employee’s hourly wage times one and one-half.

T oolbar The selections on the top row across MaintiMizer’s™ Main -Menu and most other software programs.

T r ack ing The procedure for updating a Work Order's hours/status. Also the procedure for updating the physical place where Equipment is located.

Val id S can When Reading a Bar Code with the Scanner, a light above the Scan key indicates success. A tone will also sound.

W=WO The prompt on the Scanner for entering Labor Hours and Work Order Status.


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Window What is viewed on a computer’s Screen, also called a Display. WithDr aw The term used for decreasing the quantity of On-Hand Stock, Supplies, and

Components from Inventory. WO# A prompt on the Scanner to enter the Work Order Identification Code that a

transaction is being charged to.

Connecting Y our New S canner Check to make sure you have the following four pieces when you receive your Scanner.

1. Scanner

2. Power Cradle

3. Power Cord (Power adapter/Small jack)

4. Cord to computer (Phone jack/Serial Com Port Jack)

T he Cr adle Connections

The Cradle connections begin with a standard power adapter and a communication connection to your computer. This Com Port connection can be adapted to your computer configuration, but in most applications will not require any special attention.

Connect ing the Power Cor d The Cradle connects to a normal 110-volt outlet using the black power cord. It has a power adapter for a standard wall outlet, and a small jack for connecting the Cradle.

1. Using the black power cord, plug the small connection into the back of the Cradle in the socket marked “Power.”

2. Plug the adapter end of the cord into a 110-volt wall outlet.

Connect ing the Cr adle to your Computer 's H ar d-Dr ive The connection for the computer is a gray cord with a Serial Com Port Jack for the computer, and a small phone connection jack for the Cradle.

* T he “E x tens ion” out let on the back of the Cr adle i s not us ed in mos t s i tuat ions . I t i s only us ed i f you have mul t iple Cr adles . T he E x tens ion out let connects each Cr adle together wi th the fi r s t one connected to the computer ’s H ar d-Dr i ve.

1. Plug the gray cord into the Cradle using the phone jack connection.

2. Connect the Serial Com Port Jack into a Com Port on the back of your computer’s Hard -Drive. If both Com Ports on your Hard-Drive are available, plug the jack into either one. A system check will verify which Port is being used. If only one Port is available, the system check allows you to switch Com Ports in the MaintiMizer™ program.


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Check ing or Changing the Com Por t Configur at ion

1. Open the Main-Menu by Double-Clicking on the "CK" Icon on your computer’s Desktop and enter your Authorization Code. (S ee F igur e 4 under Opening Maint iMi zer ™ on Y our Computer .) On the Main-Menu select “Utility” (1) from the Toolbar using your Mouse. Hold down the left Mouse Button and a Drop-Down Screen appears. Select “Alter System Parameters” (2). Continue holding the Mouse Button, and from the next menu, select “General Parameters” (3). Release the Mouse Button. (S ee F igur e 1.)

* Choos ing the COM Por t on your computer i s cr i t ical i n Downloading infor mation. I f the wr ong COM Por t i s s elected an " E r r or " mes s age wi l l appear on the computer . Y ou mus t r e-configur e the Com Por t connection on your computer . I f the Cr adle connection i s i n the E x tens ion out let, ther e wi l l not be an er r or mes s age, however , the S canner wi l l not Download Data.

2. The next Display is the “General Parameters” Window. Click on “Bar Code Parameters” (1) with the Mouse. (S ee F igur e 2.)

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2

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F igur e 1


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3. This opens the “Bar Code Parameters” Window. From this Display you can see which Port to connect to. The Bar Code Port is within the section “Upload Bar Codes” (1). You can also switch the Port used for your Bar Code Data by changing the number following “COM” from “1” to “2” (2). Changing this number requires you to also change the “Serial Bar Code Printer Port” COM number from “2” to “1” (3). To exit this Display, select OK with the Mouse Arrow and Click the left Mouse Button (4). (S ee F igur e 3.)

T he S canner B atter y

1. When the power is connected, the Cradle’s “Power” light should be on. The next two lights are indicators for whether the unit is sending or receiving information. The “Charge” light is an indication that the unit is being re -

F igur e 2

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1

2

3

F igur e 3


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charged. Any “Power L os s ” message on the Scanner’s Display indicates the battery needs to be re -charged. This is accomplished by turning the switch on the back of the Cradle, under “Charge”, to “On.”

* T ips for s aving batter y l i fe:

* Do not k eep the S canner in the Cr adle when i t i s not being us ed.

* I f the S canner i s left i n the Cr adle, mak e s ur e that the Char ge s wi tch on the back of the Cr adle i s i n the " Off" pos i t ion.

* When the S canner i s not in us e, mak e s ur e the Power s wi tch i s i n the L ock /“Off” pos i t ion.

* Always clear the Di s play when the S canner i s not in us e, and the power i s off, by tur ning the power back on and then into the L ock /“Off” Pos i t ion. (S ee “Choos ing the Wi thdr aw Option,” s tep two, “* ”)

U s ing the S canner K eypad The Keypad on the Scanner is similar to a calculator or remote control device. It is easily used and all entries are shown on the Scanner’s Display.

* T he S canner ’s Di s play i s a batter y s aving di s play and wi l l go blank after 30 s econds i f no entr ies ar e being made. P r es s any k ey to br ing the S cr een back on. T hi s wi l l not affect your pr ior entr y.

K eypad Des cr ipt ion

Starting at the top of the Keypad:

1. On the left is the SHFT (Shift) key. This is used to change from the number or symbol function on a key, to the letter shown above the key. Above the SHFT key is a light indicating which Mode is being used. As entries are made, the Scanner’s program w ill switch to the required Mode. For example, when a letter is required to initiate a Command, the Scanner will be in the letter Mode. During entries requiring numbers, the program will switch to the number Mode.

2. Below the SHFT key is the ENT (Enter) key. This is used to enter information into the Scanner and proceed to the next step.

3. To the right of these keys is the SCAN key. It’s twice the size of the other keys for ease of use. It is used to Scan Bar Codes by pressing the key and aiming the Light Beam at the code. Above the SHFT key is a light indicating a Valid Scan. The Scanner will also sound a tone to signify a successful Scan.

4. The key on the top right is the ESC (Escape) key. It is used to stop a task The light above it indicates that the Laser Light is on during a Scan.


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5. Below the ESC key is the BSP (Backspace) key. It is used to move back one Character at a time for changing an entry.

6. The rest of the keys are marked, and all have two functions depending on the Mode selection. (See step one above.) More information will be given for their use throughout the instructions. Generally the first letter of a Command word initiates an action from the given choices.


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Data Entry Procedures

I nventor y T r ans actions Use the Scanner to record Stock, Supply, and Component quantities being Withdrawn from, Added to, and Put back into your Inventory.

R emoving Par ts fr om I nventor y

Decreases the quantity of Stock, Supplies, and/or Components from your On-Hand Inventory. Select the Part Identification Code and other Information needed for your system. Enter the quantity being removed from Inventory.

Choos ing the Wi thDr aw Option

1. Turn the power switch to the right, away from the Lock symbol. This will cause the “Power On” tone to sound, and the Screen will greet you with “ MaintiMizer™ Inv Control.”

2. The Screen will automatically change, giving you four initial options. Pressing the ENT key also changes to this next Screen.

• S can (Proceed through the transaction. See step three.)

• Clear (If Data has been entered, the Screen will display “Delete Data?” If “Y”(yes) is selected, all entered Data is deleted. If “N” (no) is selected, the Data is saved and you are returned to these four options. If no Data has been entered, the Screen will display “There is no Data to delete.” The Scre en will return to these four options.)

• Download (Enter Data from the Scanner to your computer. If no Data has been entered, the Screen will display “There is no Data to Download.”)

• E nd (The Screen will go blank until the power switch is turned to the “Off” position. The “ MaintiMizer™ Inv Control” greeting will be displayed until the power switch is returned to the “On” position. The four initial options will immediately be displayed again.)

* I f E nd i s s elected at thi s s tep dur ing the pr ocedur e, and no mor e entr ies ar e to be made, s wi tch the power back to “On” and then tur n the power “Off.” T hi s wi l l clear the Di s play. T he S canner wi l l be off.

3. Choose Scan by pressing the key below the “S.”

4. This will show four more options.

• I =I nv (Bar Code Inventory Control. The prompt on the Scanner for transactions that will increase or decrease Inventory quantities.)

• P=PhyCount (Physical Count. The term for counting Stock, Supplies, and Components.)

• W=WO (The prompt on the Scanner for entering Labor Hours and Work Order Status.)


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• Q=E quipment (Equipment Identification Control. The term for Tracking physical assets that are used and maintained by an organization.)

5. Choose I=Inv for Bar Code Inventory Control by pressing the “I” key. This will show four more options on the Screen.

• WithDr aw (Remove Parts from Inventory. Decrease quantity of On-Hand Inventory.)

• Add (Increase an existing Part’s quantity by entering more of the same Stock, Supplies, and/or Components into Inventory.)

• Put-B ack (Return Stock, Supplies and/or Components back into Inventory. Increase On-Hand quantity.)

• E nd (Step back to the initial options Display.)

6. Choose WithDraw by pressing the key below the “W.”

7. Now you are in the “Scan -WITHDRAW” Mode. This title will be at the top of the Display throughout each WithDraw transaction.

E nter ing Data for a T r ans act ion Certain entries must be made in order to proceed through the transaction. Some entries that are not required will need to be made depending on your specific program needs. If these entries are not made, a “Da ta Error” will occur during the Download. (See “Viewing, Printing, and Saving the Audit Report.”)

E ntr y I nfor mation

Each entry is programmed to accept specific Data. Some will require numbers, some letters, and some allow a combination of both, as well as symbols. The number of Characters will also vary from entry to entry.

• E mpl : (Employee Identification Code.) Space for ten Characters. Numbers, letters, and symbols can be used. This is an optional entry.

• WO#: (Work Order Identification Code that a transaction is charged to.) Space for eleven Characters. Numbers are the only valid entry. This is an optional entry.

• Par t: (Identification Code for Stock, Supplies, or Components in Inventory.) Space for twenty-five Characters. Numbers, letters, and symbols can be used. This is an optional entry. If incorrect, or no Data is entered, a “Data Error” message will indicate one or more lines of File Data was not processed. (See "Viewing, Printing, and Saving the Audit Report.")

• S tock R oom: (Physical place where Part can be found.) Space for two Characters. Valid entries are from 01-99. If incorrect, or no Data is entered, a “Data Error” message will indicate one or more lines of File Data was not processed. (See "Viewing, Printing, and Saving the Audit Report.")

• L ctn: (Specific place within a Stock Room where a Part can be found.) Space for eight Characters. Numbers, letters, and symbols can be used. This is an optional entry.

• Qty: (Number of Stock, Supplies, or Components in an Inventory transaction.) Space for 5 Characters.


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• Acct: (Account Identification Code that transaction is being charge to.) Space for 20 Characters. Numbers, letters, and symbols can be used. This is an optional entry.

S canning and E nter ing Data

1. Under the title in this Display is the E mpl : prompt. (Employee Identification Code Option.) Scan or type in your pre-determined Employee Identification Code if you use this option. Otherwise, leave it blank. Press E NT .

2. Next is the WO# prompt. (Work Order Identification Code.) Scan or type in a Work Order Identification Code if you use this option, or press E NT to continue. You can Scan the Work Order Identification Code from the Work Order’s Bar Code if you use this option.

3. The next Display is the Par t: Identification prompt. Scan the Bar Code of the Part by pressing the Scan key and aiming the Light Beam at the Bar Code, or type in the Part Identification Code (given on the Bar Code label) using the Keypad. Press E NT . This is an optional entry on the Scanner. If an entry is not made, however, your Bar Code Transaction Summary will show a “Data Error” message indicating one or more lines of File Data was not processed.

4. The next Display is the S tock R oom: Identification prompt. Scan or type in the Stock Room Identification Code if you use this option, or press E NT . This is an optional entry. If an entry is not made, however, your Bar Code Transaction Summary will show a “Data Error” message indicating one or more lines of File Data was not processed. (See "Viewing, Printing, and Saving the Audit Report.")

5. The L ctn: (Location Identification Code.) prompt is next. Scan or type in the optional Location Identification Code, or press E NT . If an entry is not made, your Bar Code Transaction Summary may show a “Data Error” message indicating one or more lines of File Data was not processed. (See "Viewing, Printing, and Saving the Audit Report.")

6. Next is the Qty: (Quantity) Enter the number of Parts that you are Withdrawing from Inventory. This is an optional entry. Press E NT . This is the last entry needed for the Part. If an entry is not made, your Bar Code Transaction Summary will show a “Data Error” message indicating one or more lines of File Data was not processed. (See "Viewing, Printing, and Saving the Audit Report.")

7. The Screen Display will return to the Par t: entry. If you want to continue Withdrawing Parts from Inventory, return to step one.

R etur ning Par ts to I nventor y

The Scanner refers to this task as “Put -Back.” It increases the quantity of On -Hand Stock, Supplies, and/or Components by returning Parts to Inventory. Enter the quantity being returned.

Choos ing the Put-B ack Option

1. Turn the power switch to the right, away from the Lock symbol. This will cause the “Power On” sound and the Screen will greet you with “ MaintiMizer™ Inv Control.”

2. The Screen will automatically change, giving you four initial options. Pressing the ENT key also changes to the next Screen.

• S can (Proceed through the transaction. See step three.)


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• Clear (If Data has been entered, the Screen will display “Delete Data?” If “Y”(yes) is selected, all entered Data is deleted. If “N” (no) is selected, the Data is saved and you are returned to these four options. If no Data has been entered, the Screen will display “There is no Data to delete.” The Screen will return to these four options.)


• E nd (The Screen will go blank until the power switch is turned to the “Off” position. The “ MaintiMizer™ Control” greeting will b e displayed until the power switch is returned to the “On” position. The four initial options will immediately be displayed again.)

* I f E nd i s s elected at thi s s tep dur ing the pr ocedur e, and no mor e entr ies ar e to be made, s wi tch the power back to “On” and then tur n the power “Off.” T hi s wi l l clear the Di s play.









• Add (Increase an existing Part’s quantity by entering more of the same Stock, Supplies, and/or

Components into Inventory.)

• Put-B ack (Return Stock, Supplies and/or Components back into Inventory. Increase On-Hand quantity.)

• E nd (Stop a transaction.)

6. Choose Put-Back by pressing the key below the "P.”


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7. Now you are in the “Scan - PUT-BACK” Mode. This title will be at the top of the Display throughout each Put -back transaction.

E nter ing Data for a T r ans act ion Certain entries must be made in order to proceed through the transaction. Some entries that are not required will need to be made depending on your specific program needs. If these entries are not made, a “Data Error” message will occur during the Download. (See “Viewing, Printing, and Saving the Audit Report.” )

E ntr y I nfor mation Each entry is programmed to accept specific Data. Some will require numbers, some letters, and some allow a combination of both, as well as symbols. The number of Characters will also vary from entry to entry.



• Par t: (Identification Code for Stock, Supplies, or Components in Inventory.) Space for twenty-five Characters. Numbers, letters, and symbols can be used. This is an optional entry.

• S tock R oom: (Physical place where a Part can be found.) Space for two Characters. Valid entries are from 01-99. If incorrect, or no Data is entered, a “Data Error” message will indicate one or more lines of File Data was not processed. (See "Viewing, Printing, and Saving the Audit Report.")





1. Under the title in this Display is the E mpl : prompt. (Employee Identification Code Option.) Scan or type in your pre-determined Employee Identification Code if your system requires this option. Otherwise, leave it blank. Press E NT .

2. Next is the WO#: prompt. (Work Order Identification Code.) Scan or type in a Work Order Identification Code if your system requires one or press E NT to continue. You can Scan the Work Order Identification Code from the work order’s Bar Code if you have this feature installed.

3. The next Display is the Par t: Identification prompt. Scan the Bar Code of the Part by pressing the Scan key and aiming the Light Beam at the Bar Code, or type in the Part Identification Code (given on the Bar Code label) using the Keypad. Press E NT . This is an optional entry on the Scanner. If an entry is not made, your Bar Code Transaction Summary will show a “Data Error” message indicating one or more lines of File Data was not processed. (See "Viewing, Printing, and Saving the Audit Report.”)


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4. The next Display is the S tock R oom: Identification prompt. Scan or type in the Stock Room Identification Code if your system requires one or press E NT . This is an optional entry. If an entry is not made, your Bar Code Transaction Summary will show a “Data Error” message indicating one or more lines of File Data was not processed. (See "Viewing, Printing, and Saving the Audit Report.”)

5. The L ctn: (Location Identification Code.) prompt is next. Scan or type in the optional Location Identification Code if your system requires one, or press E NT . If an entry is not made, your Bar Code Transaction Summary may show a “Data Error” message indicating one or more lines of File Data was not processed. (See "Viewing, Printing, and Saving the Audit Report.”)

6. Next is the Qty: (Quantity.) Enter the number of Parts that you are Withdrawing from Inventory. This is an optional entry. Press E NT . This is the last entry needed for the Part. If an entry is not made, your Bar Code Transaction Summary will show a “Data Error” message indicating one or more lines of File Data was not processed. (See "Viewing, Printing, and Saving the Audit Report.”)

7. The Screen Display will return to the Par t: entry. If you want to continue Putting-Back Parts into Inventory, return to step one.

Adding Par ts into I nventor y

This increases the quantity of existing Parts in your Inventory. Enter the quantity of Parts with the same Part Identification Code being Added into your Inventory in the same place.

Choos ing the Add Option

1. Turn the power switch to the right, away from the Lock symbol. This will cause the “Power On” sound and the Screen will greet you with “ MaintiMizer™ Inv Control.”

2. The Screen will automatically change, giving you four initial options. Pressing the ENT key changes to the next Screen as well.

• S can (Proceed through the Inventory procedure. See step three.)

• Clear (If Data has been entered, the Screen will display “Delete Data?” If “Y”(yes) is selected, all entered Data is deleted. If “N” (no) is selected, the Data is saved and you are returned to these four options. If no Data has been entered, the Screen will display “There is no Data to delete.” The Screen will return to these four options.)


• E nd (The Screen will go blank until the power switch is turned to the “Off” position. The “ MaintiMizer™ Inv Control” greeting will be displayed until the power switch is returned to the “On” position. The four options will immediately be displayed again.)

* I f E nd i s s elected at thi s s tep dur ing the pr ocedur e, and no mor e entr ies ar e to be made, s wi tch the power back to “On” and then tur n the power “Off.” T hi s wi l l clear the Di s play. T he S canner wi l l be off.


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• Add (Increase an existing Part’s quantity by entering more of the same Stock, Supplies, and/or Components into Inventory.)

• Put-B ack (Return Stock, Supplies, and/or Components back into Inventory. Increase On-Hand quantity.)

• E nd (Step back to the initial option Display.)

6. Choose Add by pressing the key below the “A.”

7. Now you are in the “Scan -ADD” Mode. This title will be at the top of the Display throughout each transaction.

E nter ing Data for a T r ans act ion Certain entries must be made in order to proceed through the transaction. Some entries that are not required will need to be made depending on your specific program needs. If these entries are not made, a “Data Error” message will occur during the Download. (See “Viewing, Printing, and Saving the Audit Report.”)





• Par t: (Identification Code for Stock, Supplies, or Components in Inventory.) Space for twenty-five Characters. Numbers, letters, and symbols can be used. This is an optional entry.


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• S tock R oom: (Physical place where Part can be found.) Space for two Characters. Valid entries are from 01-99. If incorrect, or no Data is entered, a “Data Error” message will indicate one or more lines of File Data was not processed. (See "Viewing, Printing, and Saving the Audit Report.")





1. Under the title in this Display is the E mpl : prompt. (Employee Identification Code Option.) Scan or type in your pre-determined Employee Identification Code if your system requires this option. Otherwise, leave it blank. Press E NT .

2. Next is the WO#: prompt. (Work Order Identification Code.) Scan or type in a Work Order Identification Code if your system requires one or press E NT to continue. You can Scan the Work Order Identification Code from the work order’s Bar Code if you have this feature install ed.

3. The next Display is the Par t: Identification Screen. Scan the Bar Code of the Part by pressing the Scan key and aiming the Light Beam at the Bar Code, or type in the Part Identification Code (given on the Bar Code label) using the Keypad. Press E NT . This is an optional entry on the Scanner. If an entry is not made, your Bar Code Transaction Summary will show a “Data Error” message indicating one or more lines of File Data was not processed. (See "Viewing, Printing, and Saving the Audit Report.”)

4. The next Display is the S tock R oom: Identification Screen. Scan or type in the Stock Room Identification Code if your system requires one or press E NT . This is an optional entry. If an entry is not made, your Bar Code Transaction Summary will show a “Data Error” message indicating one or more lines of File Data was not processed. (See "Viewing, Printing, and Saving the Audit Report.”)

5. The L ctn (Location Identification Code.) Screen is next. Scan or type in the optional Location Identification Code if your system requires one or press E NT . If an entry is not made, your Bar Code Transaction Summary may show a “Data Error” message indicating one or more lines of File Data was not processed.

6. Next is the Qty: (Quantity.) Enter the number of Parts that you are Withdrawing from Inventory. This is an optional entry. Press E NT . This is the last entry needed for the Part. If an entry is not made, your Bar Code Transaction Summary will show a “Data Error” message indicating one or more lines of File Data was not processed. (See "Viewing, Printing, and Saving the Audit Report.”)

7. The Screen Display will return to the Par t: entry. If you want to continue Adding Parts to Inventory, return to step one.

T ak ing a Phys ical Count The task of counting Stock, Supplies, and Components in an Inventory is a matter of turning on the Scanner’s power and Scanning, or entering information, dependent on your needs, then entering the On-Hand quantity.


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Choos ing the Phys ical Count Option

1. Turn the power switch to the right, away from the Lock symbol. This will cause the “Power On” tone to sound and the Screen will greet you with “ MaintiMizer™ Inv/WO/Equip/Phy.”

2. The Screen will automatically change giving you four initial options. Pressing the ENT key also changes to this next Screen.

• S can (Proceed through the Physical Count procedure. See step three.)

• Clear (If Data has been entered, the Screen will display “Delete Data?” If “Y”(yes) is selected, all entered Data is deleted. If “N” (no) is selected, the Data is saved and you are returned to these four o ptions. If no Data has been entered, the Screen will display “There is no Data to delete.” The Screen will return to these four options.)


• E nd (The Screen will go blank until the power switch is turned to the “Off” position. The “ MaintiMizer™ Inv/WO Control” greeting will be displayed until the power switch is returned to the “On” position. The four options will immedi ately be displayed again.)

* I f E nd i s s elected at thi s s tep dur ing the pr ocedur e, and no mor e entr ies ar e to be made, s wi tch the power back to “On” and then tur n the power “Off.” T he S canner wi l l be off.



• I =I nv (Bar Code Inventory Control. The prompt on the Scanner for transactions that increase or decrease Inventory quantities.)

• P=Phy Co (Physical Count. The prompt on the Scanner for counting Stock, Supplies, and Components.)

• W=WO (Work Order Control. The Prompt on the Scanner for entering Labor Hours and Work Order Status.)


5. Choose P Phy CO by pressing the key below the “P.”

6. Now you are in the "Inv Phy Count" Mode. This title will be at the top of the Display throughout the Physical Count procedure.


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E nter ing Data for a Phys ical Count Certain entries must be made in order to proceed through this transaction. Some entries that are not required will need to be made depending on your specific program needs. If these entries are not made, a “Data Error” message will occur during the Download. (See “Viewing, Printing, and Saving the Inventory Adjustment Report.”)

R equi r ed E ntr ies

There is one Field where an entry mus t be made. All others are optional depending on your system. The required Field is:

• Par t (The Identification Code for Stock, Supplies, and Components.)




• S tock R oom: (Physical place where Part can be found.) Space for two Characters. Valid entries are from 01-99. If incorrect, or no Data is entered, a “Data Error” message will indicate one or more lines of File Data was not processed. (See "Viewing, Printing, and Saving the Adjustment Report.")

• Par t: (Identification Code for Stock, Supplies, or Component in Inventory.) Space for twenty-five Characters. Numbers, letters, and symbols can be used. This is a required Field. You will not be able to proceed to the next entry until a Part Identification Code is entered.

• Qty: (Number of Stock, Supplies, or Components in an Inventory.) Space for 10 Characters.



1. Under the title in this Display is the E mpl : prompt. (Employee Identification Code option.) Scan or type in your pre-determined code if your system requires this option. Otherwise, leave it blank. Press E NT .

2. Next is the S tock R oom: prompt. (Stock Room Identification Code.) Scan or type in a Stock Room Identification Code if your system requires one or press E NT to continue. Not entering a Stock Room Identification Code will cause a “Data Error.” (See Viewing, Printing, and Saving the Adjustment Report,” step two.)

3. The next Display is the Par t: Identification Code prompt. Scan the Bar Code of the Part by pressing the Scan key and aiming the light Beam at the Bar Code, or type in the Part Identification Code (given on the Bar Code label) using the Keypad. Press E NT . This is a required entry. You will not be able to proceed without a Valid Entry.

4. Next is the Qty: (Quantity.) Enter the number of Parts that are On-Hand in Inventory. This is an optional entry. Press E NT . This is the last entry needed for the Part.

5. The Display will return to the Par t: entry. If you want to continue counting Parts in Inventory, return to step one.


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L abor Contr ol This allows users to charge Labor hours to Work Orders. Time can be recorded using Hourly, Time and a Half, and Double-Time rates.

Choos ing the Wor k Or der Option

1. Turn the power switch to the right, away from the lock symbol. This will cause the “Power On” tone to sound, and the Screen will greet you with “MaintiMizer™ Inv/WO/Equip/Phy.”

2. The Screen will automatically change, giving you four initial options. Pressing the ENT key changes to this next Screen as well.

• S can (Proceed through the Work Order Control procedure. See step three.)

• Clear (If Data has been entered, the Screen will display “Delete Data?” If “Y”(yes) is selected, all entered Data is deleted. If “N” (no) is selected, the Data is saved and you are returned to these f our options. If no Data has been entered, the Screen will display “There is no Data to delete.” The Screen will return to these four options.)

• Download (Enter Data from the Scanner to your computer. If no Data has been entered, the Screen will display “The re is no Data to download.”)

• E nd (The Screen will go blank until the power switch is turned to the “Off” position. The “ MaintiMizer™ Inv/WO/Equip/Phy” greeting will be displayed until the power switch is returned to the “On” position. The four options will immediately be displayed again.)








5. Choose “W=WO” by pressing the key below the “W.”


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6. Now you are in the “WO Control” Mode. This title will be at the top of the Display throughout the “Work Order Control” procedure.

E nter ing Data for L abor H our s and S tatus Certain entries must be made in order to proceed through this transaction. Some entries that are not required will need to be made depending on your specific program needs. If these entries are not made, a “Data Error” message will occur during the Download. (See “Viewing, Printing, and Saving the Audit Report.”)

R equi r ed E ntr ies There are two Fields where an entry mus t be made. All others are optional depending on your system. The required Fields are:

• E mpl (Employee Identification Code.)

• WO# (Work Order Identification Code.)


• E mpl : (Employee Identification Code.) Space for ten Characters. Numbers, letters, and symbols can be used. This is a required entry. You will not be able to proceed without a valid entry.

• WO#: (Work Order Identification Code.) Space for eleven Characters. Numbers are the only valid entry. This is a required entry. You will not be able to proceed without a valid entry.

• H r s -1 .0 : (Time charged to a Work Order using the employee’s Hourly wage.) Space for five Characters. Numbers, letters, and symbols can be used. This is an optional entry.

• H r s -1 .5 (Time charged to a Work Order using the employee’s Time and a Half wage.) Space for five Characters. Numbers, letters, and symbols can be used. This is an optional entry.

• H r s -2 .0 (Time charged to a Work Order using the employee’s Double -Time wage.) Space for five Characters. Numbers, letters, and symbols can be used. This is an optional entry.


1. Under the title in this Display is the E mpl : prompt. (Employee Identification Code option.) Scan or type in your pre-determined Employee Identification Code. You will not be able to proceed without a valid entry. Press E NT .

2. Next is the WO#: prompt. (Work Order Identification Code.) Scan or type in a Work Order Identification Code. Press E NT to continue. You can Scan the Work Order Identification Code from the Work Order’s Bar Code if you have this feature installed. You will not be able to proceed without a valid entry.

3. The next prompt is H r s -1 .0 : (Employee's wage for the first forty hours worked in one week.) Enter the number of Straight Time hours charged to the Work Order and/or press E NT . This is an optional entry.

4. The next prompt is H r s -1 .5 : (Employee's wage for time over forty hours worked in one week.) Enter the number of Time and a Half hours charged to the Work Order and/or press E NT . This is an optional entry.


25

5. The next prompt is H r s -2 .0 : (Employee's Sunday/Holiday wage.) Enter the number of Double-Time hours charged to the Work Order and/or press E NT . This is an optional entry.

6. The Display will return to the Empl: entry. If you want to continue charging another Work Order, return to step one of Entry Information.

E quipment Contr ol Enter Data to follow physical assets of an organization by entering the current Building and Area of the asset.

Choos ing the E quipment Contr ol Option

1. Turn the power switch to the right, away from the lock symbol. This will cause the “Power On” tone to sound, and the screen will greet you with “ MaintiMizer™ Inv/WO/Equip/Phy.”

2. The screen will automatically change, giving you four initial options. Pressing the ENT key changes to this next screen as well.

• S can (Proceed through the Physical Count procedure. See step three.)

• Clear (If Data has been entered, the screen will display “Delete Data?” If “Y”(yes) is selected, all entered Data is deleted. If “N” (no) is selected, the Data is saved and you are returned to these four options. If no Data has been entered, the screen will display “There is no Data to delete.” The screen will return to these four options.)

• Download (Enter Data from the Scanner to your computer. If no Data has been entered, the screen will display “There is no Data to Download.”)

• E nd (The screen will go blank until the power switch is turned to the “Off” position. The “ MaintiMizer™ Inv/WO/Equip/Phy” greeting will be displayed until the power switch is returned to the “On” position. The four op tions will immediately be displayed again.)

* I f “E nd” i s s elected at thi s s tep dur ing the pr ocedur e and no mor e entr ies ar e to be made, s wi tch the power back to “On” and then tur n the power “Off.” T hi s wi l l clear the di s play.


4. This will automatically give you four more choices.





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• Q=E quipment (Equipment Identification Control. The term for “Tracking” physical assets that are used and maintained by an organization.)

5. Choose “Q =Equipment” by pressing the key below the “Q.”

6. Now you are in the “Eqp Control” Mode. This title will be at the top of the display throughout the “Equipment Tracking” procedure.

E nter ing Data for E quipment Contr ol

Certain entries must be made in order to proceed through this transaction. Some entries that are not required will need to be made depending on your specific program needs. If these entries are not made, a “Data Error” message will occur during the Download. (See “Viewing, Printing, and Saving the Audit Report.”)

R equi r ed E ntr ies There is one field where an entry mus t be made. All others are optional depending on your system. The required field is:

• E qp#: (The Identification Code for Equipment.)


• E qp (Equipment Identification Code.) Space for twelve Characters. Numbers, letters, and symbols can be used. This is a required entry. You will not be able to proceed to the next entry until an Identification Code is entered.

• B ui lding: (Physical Area where Equipment can be found.) Space for six Characters. Numbers, letters, and symbols can be used. This is an optional entry.

• Ar ea (Physical Area within a Building where Equipment can be found.) Space for six Characters. Numbers, letters, and symbols can be used. This is an optional entry.

E nter ing and S canning Data

1. Under the title in this display is the E qp: prompt (Equipment Identification Code). Type in the Equipment Identification Code, or Scan the Bar Code of the Equipment by pressing the Scan key and aiming the Light Beam at the Bar Code, or type in the Equipment Code (given on the barcode label) using the Keypad. Press E NT . This is a required entry. A number must be entered to continue to the next display.

2. Next is the B ui lding: prompt (Building Identification Code). Scan or type in a Building Identification Code if your system requires one or press E NT to continue.

3. The next prompt is for the Area (Area Identification Code). Scan or type in an Area Identification Code if your system requires one or press E NT to continue. This is the last entry needed for the Equipment.

4. The screen display will return to the E qp: entry. If you want to continue Tracking Equipment, return to step one.


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Downloading Data from the Scanner to Your Computer

The next steps are important in order to store and report Data accurately. All Inventory, Physical Count, Labor, and Equipment Control functions will be followed with a Download to the MaintiMizer™ software program on your computer. All of these tasks use the following procedures to Download Data.

Download P r epar at ion

1. Press ESC twice to return to the initial Screen giving the choices:

• S can (Return to the Physical Count procedure. See step three in the “Choosing the Physical Count Option.”)

• Clear (If Data has been entered, the Screen will display “Delete Data?” If “Y”(yes) is selected, all entered Data is deleted. If “N” (no) is selected, the Data is saved and you are returned to these four optio ns. If no Data has been entered, the Screen will display “There is no Data to delete.” The Screen will return to these four options.)

• Download (Enter Data from the Scanner to your computer. If no Data has been entered, the Screen will display “There is no Data to Download.” The Display will return to the four options.)

• E nd (The Screen will go blank until the power switch is turned to the “Off” position. The “ MaintiMizer™ Inv/WO Control” greeting will be displayed until the power switch is returned to the “O n” position. The four options from the previous section will immediately be displayed again.)


2. Press “D” for Download. The Display will show “Down Load Data..Comm Port:”

* I f no infor mation has been enter ed, the mes s age “T her e i s no Data to Download” wi l l be di s played on the S canner . T he S cr een wi l l immediately di s play the four i ni t ial opt ions again. R etur n to “E nter ing Data for a Phys ical I nventor y Count.”

3. To Download the information into your computer. Place the Scanner back in the Cradle.

4. At this point the MaintiMizer™ software program needs to be opened on your computer.

Opening Maint iMi zer ™ on Y our Computer

1. To open the MaintiMizer™ program on your computer, with the Mouse pointer on the "CK" Icon, Double-Click the left Mouse Button of your computer. The Authorization Code box appears on your Screen. (S ee F igur e 4.)


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2. Enter your Authorization Code into the Authorization Code box. The Characters will appear as asterisks for security. A maximum of seventeen Characters can be used (1). (F igur e 4.) Press the Enter key on the computer’s Keyboard.

3. The MaintiMizer™ Main-Menu appears on your computer’s Screen.

S elect ing B ar Code Download Options

1. Use the Mouse pointer to select “Inventory” by positioning the Mouse Arrow on the word “Inventory” while holding the left Mouse Button down (1). A Drop-Down list of options will appear. Choose “Bar Code/ Label Options” by re -positioning the Mouse Arrow on that selection (2). On the next “Drop -Down” menu, position the Mouse Arrow on “Load Using Bar Code” and release the Mouse Button (3). (S ee F igur e 5.) (This step can be simplified by having your Main-Menu set up with it’s own selection Button specifically for down -loading.)

2. The “Load Using Bar Code” Window appears. Select the “From COM Port” Button by positioning the Mouse Arrow on that selection and clicking the left Mouse Button once (1). Select the “Inventory” Button using the same procedure (2). Make certain the Audit Report box is checked so you can view and Print it (3). (S ee F igur e 7.) Press “Continue” (4).

F igur e 4 1

F igur e 5 3 2

1


29

* I f your Com Por t connection i s n’t compatible wi th MaintMi zer ’s ™ s ett ings the er r or mes s age wi l l not al low you to cont inue. Cl ick OK wi th the Mous e (S ee F igur e 6) and r efer to “Connecting the Cr adle to Y our Computer ’s H ar d-Dr i ve” to s wi tch the Com Por t S elect ion.

3. Your computer Screen will Display the “Waiting for Input” box. (S ee F igur e 8.)

* Do Not P r es s “E NT ” on the S canner unt i l the “Wai t ing for I nput” S cr een appear s on your computer . (F igur e 8.)

F igur e 6

1

2

F igur e 7 4

3


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4. Look at the Scanner’s Display. It will ask you to enter the Comm Port number you are using. Use the Keypad to enter the Port number. Press Enter.

5. The Part number will show on the Display, and the Download will automatically begin.

6. During the Download, the Display on the Scanner will ask whether you want to delete the Data from the Scanner. Press the “Y” key for yes or the “N” key for no. The Data must be deleted after it is Downloaded successfully, however, you must confirm the Download by looking at the Audit Report (See “Viewing, Printing, and Saving the Audit Report.”) or else you may lose the Data.

* B efor e clear ing any infor mation fr om the S canner after a Download, mak e cer tain al l the infor mation i s s aved by look ing at the Audi t R epor t. (S ee “Viewing P r int ing and S aving the Audi t R epor t.”)

* I f the S canner Data i s not deleted after a Download, the s ame infor mation wi l l appear on the nex t Audi t R epor t. Y ou mus t choos e “Y ” (Y es ) to clear the Data.

7. While the Download is taking place, a message box titled, “Processing Input” will confirm that it is Reading and saving Data. Wait until the “Processing Input” message is gone and the “Audit Report Format” box appears.

Printing Reports

The procedures for Printing reports are similar, yet there are important differences, for Printing the various Audit Reports and Printing the Inventory Adjustment Report.

Viewing, P r int ing, and S aving the Audi t R epor t Follow these instructions to view, print, and save the Audit Report for Inventory transactions and Equipment and Labor Control functions.

1. Once the information is Downloaded, the “A udit Report Format” box will give you two options. (S ee F igur e 9.)

• Print All Entries.

F igur e 8


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• Print Exceptions Only.

2. In order to see exactly how your report will appear; choose “Print All Entries” (1). (S ee F igur e 9.) If incorrect information is entered, an error message will be given on the report. If you want to see only the errors, choose “Print Exceptions Only” (2). (S ee F igur e 10.) Click on “OK.”

3. To view your report, the next Screen will give you the option of Print Preview. Select that with the Mouse pointer in order to preview your report (1). (S ee F igur e 11.) In this example, the error will be seen on the second line under the “Comment” heading (1). (S ee F igur e 12.)

4. The next Screen will give you the option of Printer, Print Preview, or Data File. This Window also shows the active Printer for you computer (2). (S ee F igur e 11.)

5. Select Print Preview with the Mouse pointer (1) in order to see your report. Click on “Continue” (3). (S ee F igur e 11.)

F igur e 10

2

F igur e 9

1

4

F igur e 11

1

5

2

3

6


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6. To Print your report without viewing it, simply click on “Printer” (4) then click on “Continue” (3). (S ee figur e 11.)

7. To save a report, click Data File with your Mouse Button (5). Then enter the Path and File name in the Window (6). Click on “Continue” (3). (S ee F igur e 11.)

8. To Print the Audit Report after viewing it, click on one of the Printer Icons. The one on the left Prints the entire report (1). The Icon on the right, with a sheet of paper and Printer symbol, Prints just the page in view (2). (S ee F igur e 12.)

9. When the Report is approved, the Data on the Scanner can be deleted by pressing the “Y” (yes) Button.

10. To close the Audit Report, click on “ Close” in the upper left corner (3). (S ee F igur e 12.)

Viewing, P r int ing, and S aving the I nventor y Adjus tment R epor t These instructions are similar to those for the Audit Report, yet are different enough to require separate instructions.

1. When you have an accurate Physical Count you will see the prompt asking if you want to “Print the Inventory Adjustment Report?” Click on the Yes Button. (S ee F igur e 13.)

2. You will then see the “Inventory Adjustment Report” If want to Print it, click on the Printer Icon (1). (S ee F igur e 14.)

1

2

3

F igur e 12

F igur e 13 1


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3. The Print Display will be added to the Window. Choose “OK” to Print one copy of t he entire report (1). If certain pages are needed, click on the “Pages” Button (2) and enter the page numbers (3). Click “OK.” (S ee F igur e 15.)

4. To save the report to a Data Files, click on the envelope Icon (2). (S ee F igur e 14.)

5. The “Export” bo x will be added to the Window. Choose a Format from the top Drop-Down Menu (1). Next, choose a Destination from another Drop-Down Menu. (2). (S ee F igur e 16.)

6. If any misinformation has been entered, a “Data Error” prompt will appear during the ini tial Download message. To view the error, click “OK” with the Mouse (1). (S ee F igur e 17.)

F igur e 14

1

2

F igur e 16

1

2

1

3

F igur e 15

2


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7. The “Print Exception Report” prompt will appear. Click on "Yes" (1). (S ee F igur e 18.)

8. The “Inventory Adjustment Exception Report” will show the erro r in the “Comments” column (1). (In this example, the Stock Room wasn’t entered.) (S ee F igur e 19.)

9. When the Report is approved, the Data on the Scanner can be deleted by pressing the “Y” (yes) Button.

I f Y our S canner S tops Wor k ing If something should happen to your Scanner, call CK Systems Support at (734) 665-1780 and let them know what the problem is. If needed, they will recommend returning the Scanner to CK Systems. If necessary, CK Systems will send the Scanner to the manufacturer for repairs. This allows CK Systems to upload your program back into the Scanner before returning it.

1 F igur e 17

F igur e 18 1

1

F igur e 19


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Appendix

The following flow charts represent the procedure variations that are found in Bar Code systems other than those described in this manual.

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