bar coding in the office of financial assistance stephen magliocco coordinator of e.m. systems and...
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![Page 1: Bar Coding in the Office of Financial Assistance Stephen Magliocco Coordinator of E.M. Systems and Training Susan Morgan System Coordinator for Admission](https://reader035.vdocuments.net/reader035/viewer/2022062318/5514ff0a550346a80c8b52ff/html5/thumbnails/1.jpg)
Bar Coding in the Office of Financial Assistance
Stephen MaglioccoCoordinator of E.M. Systems and Training
Susan MorganSystem Coordinator for Admission and
Financial AssistanceVillanova University
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A barcode is a machine-readable representation of information in a visual format.
First commercial appearance on a package of Wrigley's gum sold in Marsh's Supermarket in Troy, Ohio in June 1974.
What is Bar Code?
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Bar Coding at Villanova
We barcode the following:• Freshman Aid Applications
• Including bar-coded labels for students to place on all financial aid supporting documentation (Tax returns, W-2’s, etc.)
• Returning Undergraduate Aid Applications
• Freshman Award Letters
• Including the reply page for what aid the student chooses to accept.
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GUAMAIL or GLBDATA When a student has been awarded, a financial aid counselor puts a letter as needed in RUAMAIL. Our award letter for new students is FA_AWARD_NSWD02.
GLBLSEL
GLRLETR Parameter 2 – Word Processor Extract Option – choose 1 for Word. Retrieve file from UNIX account- glrletr with sequence #.doc
Run Banner Letter Generation
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Install barcode font in C:\WINDOWS\Fonts.
Install Barcode Font
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To bar code a merge field in Microsoft Word, place the start/stop character, an exclamation (!) or asterisk (*), directly in front of and after the field brackets to format the data for the font.
Bar Coding with Microsoft Office
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Highlight the merge field that you want you to barcode and choose your bar coding font from the options.
Bar Coding with Microsoft Office
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This will change your merge field to the barcode you chose.
Barcoding with Microsoft Office
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Complete your merge.
Barcoding with Microsoft Office
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In a Microsoft Access Report, the barcode is created by placing
=(“!"& [TableName.FieldName]& “!") in the Control Source Field of a
text object.
Bar Coding with Microsoft Access
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How does Banner Read the Record?
The scanner converts the code into text and places said text wherever the cursor lies
See Demo
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Staffing
We have two full-time staff members who enter all aid applications and supporting documentation into Banner.
Over 9,000 applications were processed for potential Freshman, Transfer and Returning Undergraduate students this year.
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Code 39 is a barcode symbology that can encode uppercase letters (A through Z), digits (0 through 9) and some special characters like the $ sign. - Info www.barcodeisland.com/code39.phtml - Download www.idautomation.com/
If it is necessary to encode several extended characters consider using Code 128.
Which Barcode Should I Choose?
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Barcode Scanner
We currently use Intermec’s ScanPlus 1800 purchased through Promark Data Capture Solutions.
Scanner - $199/pc.
• Including set-up software, keyboard wedge, and documentation
Hands-free Stand - $69/pc.
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Benefits Speed
• A bar code scanner typically can record data five to seven time as fast as a skilled typist.
Accuracy • Keyboard data entry creates an average one error in 300
keystrokes, Bar code data entry has an error rate of about 1 in 3 million.
Cost Effectiveness• Reduced Labor Costs
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Demo
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Questions?
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Contact Information
Chris Parke –
Promark Data Capture Solutions215-886-4432
Susan Morgan – [email protected]
Stephen Magliocco –