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TECHNICAL CONSULTANCY AND PRE-ENGINEERING SERVICES FOR 6.0 MTPA CAPACITY LIGNITE HANDLING PLANT
BARMER LIGNITE MINING COMPANY LIMITED (NIT No –BLMCL/MD/JPR/15-16/030 dated 03-Aug-2015)
Tender for
Technical Consultancy and
Pre-Engineering Services for
6.0 MTPA Capacity Lignite Handling Plant at
Jalipa Lignite Mine, Barmer, Rajasthan
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TECHNICAL CONSULTANCY AND PRE-ENGINEERING SERVICES FOR 6.0 MTPA CAPACITY LIGNITE HANDLING PLANT
Office of Associate Vice President, Barmer Lignite Mining Company Limited,
Near Chamunda Temple, Kishanpura, Gandhi Nagar, National Highway-15, Barmer-344001
Cost of Tender Document: Rs. 2000/- Contact Person at Barmer: Mr. Amrendra Kumar VP (Operations) Mobile: +91 80940 05350 Phone: +91 2982 221049 Fax: +91 2982 223659 E-mail: [email protected]
Contact Person at Jaipur: Mr. Nitesh Gangwal Company Secretary
Mobile: +91 99833 20648 Phone : +91 141 2369772
Fax : +91 141 2369774 E-mail: [email protected]
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TECHNICAL CONSULTANCY AND PRE-ENGINEERING SERVICES FOR 6.0 MTPA CAPACITY LIGNITE HANDLING PLANT
Ref: BLMCL/MD/JPR/15-16/030 Dated: 03-Aug-2015
Tender Notice
Sealed tender is hereby invited from the reputed and experienced Consultant having
experience of execution of similar type projects for following jobs at Jalipa Lignite Mine,
Barmer, Rajasthan.
S. No. Name of work EMD (Rs) Completion time
1. To Provide Technical Consultancy and
Engineering Services for EPC project of 6.0
MTPA Capacity Lignite Handling Plant at
Jalipa Lignite Mines
50,000/- 20 months
Cost of Tender Document: Rs. 2000/-
Last Date of Submission of Bid: 03-Sep-2015 Time: 15:30 Hrs.
Tender document can be collected from the office of undersigned on payment of Rs. 2,000/- only (Non-refundable) through Demand Draft in favor of Barmer Lignite Mining Company Limited payable at Jaipur, on any working day from 03-Aug-2015 to 02-Sep-2015 during office hrs. from 9.00 AM to 6.00 PM. Bid documents can also be downloaded from website http://blmcl.in/tenders.html. The bidders, in their own interest are requested to read very carefully the bid document before submitting the bid within scheduled date and time. The bidders who have downloaded the tender document from the portal will be required to deposit a bank draft of Rs. 2000.00 drawn in favor of Barmer Lignite Mining Company Limited payable at Jaipur along with their bid in Envelop-I. The tender will be received up to 3.30 PM of 03-Sep-2015 and shall be opened on the same day at 4.30 PM in the Jaipur office No. 2 & 3, 7th Floor Man Upasana Plaza C-44, Sardar Patel Marg, C-Scheme, Jaipur – 302001.
The EMD should be deposited either as Demand Draft drawn in favor of Barmer Lignite
Mining Company Limited payable at Jaipur or in the form of Bank Guarantee
substantially in format attached as Annexure–3 from any Nationalized Bank or a
National Level Private Bank but not a Co-operative Bank. Bank Guarantee should
remain valid for a period of 180 days from last date of submission of bid. Tender without
EMD will be summarily rejected and EMD will not carry any interest.
Amrendra Kumar VP (Operations)
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TECHNICAL CONSULTANCY AND PRE-ENGINEERING SERVICES FOR 6.0 MTPA CAPACITY LIGNITE HANDLING PLANT
SECTION 1 – INSTRUCTIONS TO BIDDERS
Project information:
Rajasthan State Mines & Minerals Limited (RSMML) a GoR enterprise and Raj West
Power Limited, a wholly owned subsidiary of JSW Energy Limited has formed a Joint
venture company incorporated as Barmer Lignite Mining Company Limited (hereinafter
referred as “BLMCL” or “Company” or “owner”). The JV Company has been entrusted to
develop lignite block at Kapurdi and Jalipa, in Barmer district of Rajasthan, India. The
mine is located adjacent to the 1,080 MW Lignite based pithead power project. The
Kapurdi Lignite Mines is operational and present approved Lignite production capacity is
7.0 million Tonnes per Annum (MTPA).
Development activities of Jalipa Lignite Mine have started and it is expected to reach at
the top of lignite seam in next 18 months. Approved mine capacity of the Jalipa Mines is
6.0 MTPA.
BLMCL invites bids from reputed consulting firms (referred as consulting engineers)
having wide experience in providing technical consultancy for Lignite Handling Plant
(LHP) / Coal Handling Plant (CHP) project from initial conceptualization till completion of
the project for its proposed 6.0 MTPA Lignite Handling Plant.
Scope In General
BLMCL wishes to hire services of reputed consultant for the consultancy and pre-engineering services. It is proposed to execute the Lignite Handling Plant on Engineering, Procurement and Commission (EPC) basis and National Competitive Bidding (NCB) process will be followed for selection of the EPC contractor.
Scope of work:
The scope of work of consultant shall include but not limited to following:
Stage1: Preorder engineering consultancy:
a. Preparation of Detailed Project Report and recommendation of best suited process
considering lowest total cost of ownership for the life cycle of the project.
b. Estimation of project cost, and time schedule for the project.
c. Preparation of conceptual scheme, technological parameters & specifications, basic
system design, sizing & selection of equipment and associated facilities.
d. Preparation of proposed plant conceptual flow sheet and basic engineering drawing.
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TECHNICAL CONSULTANCY AND PRE-ENGINEERING SERVICES FOR 6.0 MTPA CAPACITY LIGNITE HANDLING PLANT
Stage 2: Project ordering engineering consultancy:
a. Preparation of bid document including scope of work and technical specification for
the bid.
b. Scrutiny and evaluation of the technical offer of bidders, discussion with the bidders
as required, obtaining clarifications and submission of technical recommendations
for finalization & placement of orders.
c. Preparation of the contract document with the successful LHS bidder, discussion
with the Owner in order to firm up performance parameters, scope of work and other
interfacing requirements.
Stage 3: Post order engineering consultancy:
a. Review and approval of drawings submitted by successful bidder for LHS showing
general arrangement of plant and equipment, layouts of auxiliaries, electrical and
instrumentation & control systems.
b. Review and approval of all Engineering document submitted by the successful EPC
contractor relating to approval from Owner to ensure completeness as per
specifications and compliance to applicable standards and norms.
c. Review and approval of design basis report, design/sizing calculations and
construction/manufacturing drawings namely, general arrangement, mechanical,
electrical, controls, civil and structural submitted by successful EPC contractor.
d. Review and approval of procedures/manuals for start-up/shutdown, periodical
maintenance and manuals for various equipment to be submitted by the successful
LHS bidder.
e. Project schedule monitoring and advising owner on the possible bottle necks to
facilitate completion of the project on time.
f. Providing technical assistance by visits of design engineers as and when necessary
to site.
g. Witnessing and certification of the PG test.
All items which are required to be engineered for the integrated working of the plant as
a whole are deemed to be included in the scope of the services whether specifically
mentioned or not. The consulting engineer shall render all necessary and
comprehensive services required in every respect to ensure smooth and timely
completion of the project.
3. Requirements for Qualified Bidder
Bidder shall have successfully executed Consulting Engineer services for
Lignite/Coal/OB/Mineral Handling plant with sizing and conveying system from
conceptual engineering, layout, tender document preparation, bid evaluation, review &
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approval of vendor designs, drawings, quality assurance plan, scheduling, project
management, assistance in commissioning and testing for Lignite/Coal/OB/Mineral
Handling Plant of 3.0 MTPA
AND
The Bidder shall have a minimum annual turnover of Rs.10.0 crores or equivalent
during last two years.
Bidder has adequate man-power consisting of qualified and experienced engineers;
supervisors etc. to successfully fulfill obligation under the contract. Bidder shall submit
manpower plan - proposed assignment along with the bid. The Engineering Stations in
the office of bidder must be equipped with updated latest software’s e.g. STAAD Pro
(to validate engineering & design as submitted by the bidder), project planning etc.
The Bidder shall ensure that the information to be furnished in the following
qualification documents
a. General financial and commercial particulars of Bidder – Annexure 1.
b. Information with respect of the Bidder’s experience – Annexure 2.
Notwithstanding anything stated above, Owner reserves the right to assess the
consultant's capability and capacity to perform the works and such decision of the
Owner shall be final.
Bid submitted by Bidder without necessary details of the qualifying requirement along
with the documentary evidence shall be rejected by the Owner.
Time Schedule
The basic consideration and the essence of the Technical Consultancy contract shall
be the strict adherence to the time schedule for performing the consultancy services.
The Owner's requirements of completion schedule for the works are mentioned in the
corresponding Schedule-1 attached to this bid document.
The completion schedule as stated shall be one of the basis of evaluation of the offers
and the Owner reserves the right to request for a change in the work schedule during
the pre-award discussions with the successful Bidder.
Bid Documents
The bid documents for the scope of work are arranged as follows:
Section - 1 - Instruction to Bidders
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Section - 2 - Conditions of the Contract
Section - 3 - Schedules (1 to 2) and Annexure (1 to 3)
Failure to furnish all information required as per the bid documents or submission of a
bid not substantially responsive in every respect will be at the Bidder's risk and may
result in the rejection of bid.
The Bidder shall bear all costs associated with the preparation and submission of the
bids. The submission of any bid connected with these documents and specifications
shall constitute an agreement that the Bidder shall have no cause of action or claim
against the Owner for rejection of bid or if the Owner may elect to withdraw the
invitation to bid. The Owner shall always be at liberty to reject or accept any bid or all
bids at its sole discretion and any such action shall not be called into question and the
Bidder shall have no claim in that regard against the Owner. The Owner is not bound
to give any reasons for the rejection of the bid.
Bid documents are not transferable. Not more than one bid for the work shall be
submitted by any Bidder. If the Bidder deliberately gives wrong information in its bid to
create circumstances for the acceptance of its bid the Owner reserves the right to
reject such bid and/or cancel the order. Bids shall be submitted for the complete scope
of work as envisaged and bid submitted for partial scope of work may be rejected.
Interpretation of Bid Documents
If the Bidder finds any discrepancies or omissions in the bid specifications and
documents or is having any doubt as to the true meaning of any part of the bid
document, he shall at once submit a written request in English language for
clarification or interpretation of the doubt in question. This written request shall be
submitted in duplicate to the Owner at the following address:
The Vice President, Operations Barmer Lignite Mining Company Limited, H No: B 13-14 (Opp. Rajasthan State Ware House) RIICO Industrial Area Barmer-344001
While the Owner shall make efforts to furnish the clarifications, the same shall not be a
ground for extension of the deadline prescribed by the Owner for submission of bids.
Nevertheless, if some clarification is of a nature, which basically alters the bid's scope,
the Owner may, at its discretion, extend the deadline for submission of the bid.
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The Owner shall respond in writing to any request for clarification of the bid
documents, which it receives not later than 07 days (seven) prior to the deadline for
submission of bids prescribed by the Owner. Written copy of Owner's response
(including an explanation of the query without identifying the source of enquiry) will be
sent to all prospective Bidders. However, no oral or other interpretation shall be
considered as binding on Owner. Copies of such clarification or notice received by the
Bidder shall be included as an appendix to its bid.
The Owner may amend the bid documents at any time by issue of an amendment.
Language of the Bid
All information given in the bid shall be in English language. Information in any other
language shall be accompanied by its translation in English. Failure to comply with this
requirement may disqualify the bid. In the event of any discrepancy in meaning, the
English language copy of all documents shall govern.
Bid Offer Prices
The Bidder shall indicate on the appropriate Price Schedule (Schedule – 2) attached
to these documents, bid prices for the consultancy services under the contract and as
required in the bid specification.
The price for consultancy shall be firm and not subject to any price adjustment during
the entire period of the consultancy services
Period of validity of the Bids
The bid shall remain valid for 120 days from the date of bid opening prescribed by the
Owner. A bid valid for a shorter period may be rejected by the Owner as non-
responsive.
Preparation of Bid
Two copies of the proposal comprising of two parts viz. of technical and price bids
(Envelop 1 and Envelop 2 respectively) shall be submitted to the office of
Barmer Lignite Mining Company Limited, Office No. 2 & 3, 7th Floor Man Upasana Plaza C-44, Sardar Patel Marg, C-Scheme, Jaipur – 302001 (INDIA)
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Technical Proposal (Envelop 1) shall include following information:
a. Confirmation sought from the Bidder for Time schedule as per format enclosed
as Schedule – 1.
b. Format related to General, Financial and Commercial Particulars of the Firm as
per Annexure – 1.
c. Format related to Information in respect of Bidder’s experience as per
Annexure – 2.
d. The Composition of the team of personnel which the Bidder would propose to provide and the tasks which would be assigned to each team member shall be submitted by the Bidder.
Price bid shall include following information:
Schedule of price Bid in Schedule – 2.
All bids shall be prepared by typing or printing with indelible ink. One original proposal
and One copy of the original proposal shall be submitted by each Bidder. The bids
submitted and the documents attached thereto shall be considered a part of the bid
document.
If there is any discrepancy between the original and the copy of the proposal, the
original shall be taken as authentic.
The Bidder must state in its bid a valid address at which notice may be served. All
such notices shall be deemed to have been served validly which are left at such
address or if sent by post shall be deemed to have arrived in due course. Any change
of address must be notified to the Owner and until such notification is received, the
Owner shall not be bound to take notice of any change of address and all
correspondence sent to earlier address shall be deemed to be validly served on the
Bidder.
Submission of Bids
Two copies of the proposal comprising of two parts viz. of technical and price bid shall
be submitted to:
Barmer Lignite Mining Company Limited, OfficeNo. 2 & 3, 7th Floor Man Upasana Plaza C-44, Sardar Patel Marg, C-Scheme, Jaipur – 302001 (INDIA)
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TECHNICAL CONSULTANCY AND PRE-ENGINEERING SERVICES FOR 6.0 MTPA CAPACITY LIGNITE HANDLING PLANT
The envelope super scripted as "TECHNICAL PROPOSAL" (Envelope 1) should
include the description of the firm / organization, the firm's general experience in the
field of assignment, the qualification and competency of the personnel proposed for
the assignment and the proposed work plan methodology, approach, software
proposed to be used for the execution of the Scope of Work. This envelope (Technical
Proposal) should not contain any price/cost information whatsoever.
The second sealed envelope super scripted as "PRICE PROPOSAL" (Envelope-2)
should contain the detailed price offer for the consultancy services.
Both the sealed envelopes (containing Technical and Price proposals, envelope
1 & 2); should be placed in one sealed cover super scripted thereon
"PROPOSAL FOR APPOINTMENT OF CONSULTING ENGINEER SERVICES FOR
6.0MTPA LIGNITE HANDLING PLANT AT JALIPA LIGNITE MINES, BARMER,
RAJASTHAN " and this envelope should reach the office of:
Barmer Lignite Mining Company Limited, Office No. 2 & 3, 7th Floor Man Upasana Plaza C-44, Sardar Patel Marg, C-Scheme, Jaipur – 302001 (INDIA)
on or before 03-Sep-2015, 3.30 PM. The offers received after this date and time on
any account for any reason whatsoever, will be ignored.
Deviations
The Owner desires that the Bidder shall perform the work strictly in accordance with
the bid documents. No deviations will be entertained and the bidders are required to
submit unconditional bid only.
Evaluation of Proposal
The Bidder shall be qualified as per the qualifying criteria indicated in this Bid
Document. In case the Bidder does not fulfill qualifying criteria his offer shall be
summarily rejected.
The Qualified Bidders shall thereafter be evaluated on the following parameters:
Experience relevant to proposed Scope of Work.
Track record of installations and experience claimed by Bidder.
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Experience and availability of Key Personnel earmarked by the Bidder for the
proposed project.
Time Schedule proposed by the Bidder.
The Owner shall evaluate the bids with the overall perspective of ensuring satisfactory
delivery of Scope of Work. Owner shall, based on the above evaluation shortlist the
Bidders whose Price Bid shall be considered for award by the Owner. If necessary,
any or all Bidders may be required to make a presentation to BLMCL of their proposal
at their cost.
Award of Contract
Notwithstanding anything contained in this document, the Owner reserves the right to
accept or reject any bid, and to annul the bidding process and reject all bids, at any
time prior to award of contract, without thereby incurring any liability to the Bidder or
Bidders or any obligation to inform the affected Bidder or Bidders the grounds for the
Owner's action.
Notification of award of contract shall be made in writing through a 'Notice of Award',
i.e. Letter of Intent (LoI), to the successful Bidder. This letter of intent shall be sent at
bidder address through registered post or by cable or telex or FAX or courier service
or by speed post that its bid has been accepted.
Till such time the formal contract is signed, the LoI issued by the Owner to the
successful Bidder and its acceptance by the Bidder shall be construed as a contract
document and conditions of contract contained in these documents shall become
applicable.
Signing of Contract
The Successful Bidder shall have to sign a formal contract agreement with the Owner
within 15 days from the date of LoI. Under certain circumstances, the Owner may give
an extension of time for signing of contract.
If the Successful Bidder fails to sign contract within stipulated time, the same shall
constitute sufficient ground for the annulment of the award of consultancy work. In
such an eventuality, the Owner may make the award to the next evaluated responsive
Bidder or call for new bids.
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SECTION II - GENERAL CONDITION OF CONTRACT
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TECHNICAL CONSULTANCY AND PRE-ENGINEERING SERVICES FOR 6.0 MTPA CAPACITY LIGNITE HANDLING PLANT
1. CONTRACT DOCUMENTS
The term "Contract Documents" shall mean and include the following:
a. The bid specification issued by the Owner.
b. Consultant's proposal.
c. Any agreed variations to the conditions of the bid documents and specifications.
In the event of any conflict between the above, the decision of the Owner shall be final
and binding upon the parties.
2. DEFINITIONS
Unless defined otherwise, the following terms wherever used in this bid document
shall have the following meaning:
a. "Consulting Engineer" or “Consultant” or "Engineer" shall mean the
Bidder/Consultant whose bid has been accepted by the Owner for the award of
contract.
b. "Owner" means Barmer Lignite Mining Company Limited (BLMCL) and shall
include its legal representatives, successors and permitted assigns.
c. "Specification" shall mean the technical specifications forming a part of the
contract and such other schedules and drawings as may be mutually agreed
upon.
d. "Start Date" shall mean the date from which the periods specified for activities
are measured and set forth in the relevant schedules.
3. EFFECT AND JURISDICTION OF CONTRACT
a. The contract shall be considered as having come into force from the date of
issue of Letter of Intent (LoI). This date will be called as the effective date of
contract.
b. The laws applicable to this "contract" shall be the laws in force in India. The
courts of Jaipur, India shall have exclusive jurisdiction in all matters arising
under and on account of this contract.
4. TIME SCHEDULE
Time schedule for all activities as follows:
The work for stage-1 and 2 will commence simultaneously.
a. Draft DPR within 15 days from the date of issue of LOI.
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b. Submission of Final DPR within 7 days from the date of receipt of
suggestions/comments on the draft DPR
c. Preparation of tender documents within 15 days from the date of submission to
Draft DPR Report.
d. Submission of Final Tender documents within 7 days from the date of receipt of
suggestions/comments on the draft tender documents.
e. Submission of the draft technical bid evaluation report within 15 days from the
date of opening of the bids
f. Submission of the final bid evaluation report within 7 days from the date of
receipt of comments from the owner.
g. Submission of draft work order within 7 days of Final Bid evaluation.
h. Submission of final work order within 7 days of receipt of comments from owner.
i. Review / certification of document (s) / drawing (s) submitted by EPC contractor
for validation within 7 days of the receipt of the same.
5. CONTRACT PRICE
a. The price accepted by the Owner for the entire scope of consultancy works -
services shall be treated as the total contract price.
b. The Owner reserves the right to seek termination of the contract for reasons
attributable to its further investment in the Project. In such a scenario,
Consultant shall be compensated only for the work completed till such date.
Both the Parties shall discuss in good faith, the amount of such compensation.
The Work, Designs or any other document etc. produced till such date shall
become the property of the Owner.
6. EARNEST MONEY DEPOSIT (EMD) The Earnest Money to be deposited will not carry any interest and shall be returned / refunded to bidders within 30 days after completion of bidding process.
7. INSURANCE
The Consultant, at its own cost, shall arrange, secure & maintain insurance as may be
necessary for all such amounts to protect its interests. The insurance coverage shall
be adequate to cover all contingencies. The safety, security, insurance and any other
commitments towards the personnel and equipment deployed or towards any third party
shall be bidder’s responsibility.
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8. CONSULTANT'S DEFAULT
a. If the Consultant shall neglect to execute the work covered by this contract with
due diligence and expedition or shall refuse or neglect to comply with any
reasonable orders given to him in writing by Owner, the Owner may give a
notice in writing to the Consultant to make good the failure, neglect or
contravention. If the Consultant fail to do so within 10 days from the date of
serving such a notice, the Owner may without prejudice to any other rights he
may have under the contract, take the work wholly or in part out of the
Consultant's hand and get the work done by other agencies at the Consultants
risk and cost.
b. The Owner, in such event, shall be entitled to retain and apply any balance,
which may otherwise be due to the Consultant for the payment of cost of
executing the said part of the works taken out of the Consultant's scope. If the
cost of executing the said part of the works or of completing the works shall
exceed the balance due to the Consultant, the Consultant shall pay such
excess.
9. FORCE MAJEURE
a. In the event of either party being rendered unable by Force Majeure to perform
any obligations required to be performed by them under the contract the relative
obligation of the party affected by such Force Majeure shall upon notification to
the other party be suspended for the period during which such cause lasts.
b. The term “Force Majeure” as employed herein shall mean act of God, revolt,
riot, fire, flood, war and Acts and Regulations of any Government.
c. Upon the occurrence of such cause and upon its termination, the party alleging
that it has been rendered unable as aforesaid thereby, shall notify the other
party as soon as practicable giving full particulars and satisfactory evidence in
support of its claim.
d. In the event of Consultant being unable to perform its obligations due to Force
Majeure as above, the Consultant shall help the Owner by making alternative
arrangement as far as it can, so that the work does not suffer.
e. The period of contract shall stand automatically extended corresponding to the
period lost due to Force Majeure conditions and the consultant shall not be
entitled for any compensation for the force majeure period.
f. In case of the Force Majeure conditions lasting more than two months, BLMCL
shall have the right to terminate the contract.
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10. LIABILITY OF THE CONSULTANT
The Technical Consultants liability under this contract shall limited to the Contract
Price. The cap on liability shall, however, not be applicable in case of gross
negligence or wilful misconduct by the Technical Consultant.
11. PATENT, RIGHTS & ROYALTIES
a. The Consultant shall hold harmless and indemnify the Owner from and against
loss, damage and expenses arising from any claim for infringement of a patent,
copyright, design and other such rights in existence or to be granted on an
application published prior to the completion of this Contract with respect to or
arising out of the use or supply of design, or any work in accordance with the
designs, drawings or specifications furnished, approved or recommended by
the Consultant.
b. The Consultant shall promptly notify the Owner in writing if the Consultant has
acquired knowledge of any patent under which a claim or suit for infringement
could reasonably be brought because of the use by Owner of any information,
recommendation or specifications, or services rendered by the Consultant.
c. The Consultant, in such case, shall forthwith at their own cost make and furnish
to the Owner alternative designs, drawings, specifications, or recommendations
to avoid the same and without putting the Owner to additional cost, charges or
expenses.
12. TERMS OF PAYMENT
The terms of payment under this contract shall be as per Schedule-2 of Prices.
Running bills to the extent of 90% shall be payable within 30 days from the date of
receipt of the bills duly verified by the Engineer In charge:
a. The terms of payment under this contract shall be as below:
1. Stage-1
a. 50% on submission of draft DPR
b. 30% on submission of final DPR after incorporating owners comment
c. 10% On approval of DPR by Owner
2. Stage-2
a. 30% on submission of the draft tender document with all the drawings and
the annexure.
b. 30% on submission of final tender documents with all the drawings and
the annexure after incorporation of the owners comments.
c. 5% on submission of the draft technical bid evaluation report.
d. 10% on submission of the final technical bid evaluation report after
incorporation of the owner’s comments.
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e. 5% on submission of draft work order
f. 10% on submission of the final work order
3. Stage 3
For Review works
a. LHS layout: 25% of stage 3 cost
i. 30% on first review and offering comments
ii. 60% on final approval of the drawings
b. LHS Civil and structural works: 25% of stage 3 cost
i. 30% on first review and offering comments
ii. 60% on final approval of the drawings
c. LHS Mechanical: 25% of stage 3 cost
i. 30% on first review and offering comments
ii. 60% on final approval of the drawings
d. LHS Electrical and C&I: 25% of stage 3 cost
i. 30% on first review and offering comments
ii. 60% on final approval of the drawings
For manpower for inspection services at site or vendors place will be based on man
day visit basis.
b. TDS shall be deducted as per the provision of Income Tax Act.
c. Any expenses incurred on behalf of consultant, which is in scope of consultant.
d. Other deduction (if any, as applicable)
Retained amount shall be payable within 30 days of project completion.
All payments shall be made on submission of pre-receipted Bills to Barmer Lignite
Mining Company Limited (BLMCL) by the Consultant in duplicate.
13. TAXES
a. The Consultant shall be liable and responsible for payment of Income Tax and
all other taxes (except Service Tax), which may be levied on the fees/payments
received from the Owner under the terms of this contract and shall keep the
Owner harmless against any claim/liabilities and outgoing in this behalf. The
Service Tax, as per applicable government notification, shall be to Owner’s
account.
b. All the statutory deduction i.e. TDS, WCT etc. as per applicable Law will be
deducted at source.
c. Service tax shall be reimbursed on actual. The Consultant has to submit service
tax registration certificate.
d. 1.3 Consultant shall be solely liable and responsible to bear and pay any and all
taxes, duties, Govt. levies, other applicable fees or any other charge etc. as
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applicable in relation to any work undertaken by Consultant, connected with or
related to the Work.
e. The Consultant shall submit required certificate from Chartered Accountant
certifying the discharge of liability towards Service Tax.
14. DEPLOYMENT OF PERSONNEL BY THE CONSULTANT
The Consultant shall deploy a team of well-qualified and experienced engineering
personnel and draftsmen working full time on this Project till completion of the
awarded engineering services. The details of qualifications and experience of
personnel proposed to be deployed for the Scope of Work shall be submitted to the
Owner for his approval. In case the Owner requests for change in some team
members due to inadequate experience, Consultant shall be obliged to honour such
requests. The manpower deployed for this task shall be guaranteed by the Consultant
discipline wise (Process, Mechanical, Electrical, Control & Instrumentation, and Civil)
and category wise (for engineers and draftsmen) required for completion of services
included under the scope of the Specification.
The Consultant shall demonstrate to the satisfaction of the Owner the adequacy and
qualification of the staff it intends to employ in regard to the category and number, to
meet the Schedule. The Consultant shall engage a senior level executive to act as full
time overall co-coordinator as a focal point for all inter actions with Owner throughout
the period of consultancy assignment. In case the Consultant intends to change any of
the personnel due to reasons beyond the control of the Consultant, he shall seek prior
written permission of the Owner.
15. RESPONSIBILITY OF CONSULTANT
a. It is not the intent or purpose of this specification to give details of every single
task which the Consultant will be required to perform for satisfactory completion
of work in his scope. The requirements specify only the scope and major items
of work and the Consultant shall be required to render complete engineering
services which are necessary for satisfactory completion of all the areas of work
assigned to him in totality.
b. The Consultant shall be fully responsible for the collection of all data to enable
him to engineer the project.
c. The Owner reserves the right to review the work performed by the Consultant,
ask for any clarifications and changes/modifications to the work performed by
the Consultant. Such changes shall be mutually discussed and agreed between
the Owner and Consultant and the same shall be incorporated by the
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Consultant in his work without any cost liability to the Owner and without any
dilution of the responsibility of the Consultant.
d. It would be the responsibility of the Consultant to collect all data/ information
required for satisfactory delivery of the mandate. BLMCL shall extend full support
including written request to respective entities for facilitating collection of the
information. Reports, Drawings and information available with the Owner will be
shared with the Consultant.
16. OBLIGATIONS OF CONSULTANT
a. All plans, design calculations, studies, data, maps, drawings and specifications
prepared by the Consultant in connection with the services to be provided by
the Consultant under the Contract shall be the property of the Owner. As and
when required or upon termination of the Contract, the aforesaid documents,
prepared specifically for this project (including originals) shall be handed over to
the Owner.
b. The Consultant shall take all necessary steps to ensure confidential handling of
all matters pertaining to plans, designs, drawings, specifications, method and
any other information developed or acquired by him from the Owner under
terms of the Contract or performance thereof.
c. The Consultant shall not prepare article or photographs for publication or
speeches about the work and / or plant contracts and installation in which the
Owner has interest without prior written consent of Owner.
d. The consultant shall ensure all the drawings and documents comply with
applicable standards and safety norms.
17. STATUTORY REQUIREMENTS
While reviewing the systems, the Consultant must ensure the statutory regulations
such as provision of CEA, CERC, CWC, Indian Electricity Act & Rules, Coal Mines
Regulations, Mines Act & Rules and other relevant state and national agencies etc.
are met.
18. DETAILS OF QUALIFICATION/ BIO DATA/ NUMBER OF COMPETENT
PERSONNEL
The Consultants in their bid should furnish the details of Qualification, bio-data, &
number of competent personnel in their organization who would be responsible and
earmarked for the implementation of this consultancy work.
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TECHNICAL CONSULTANCY AND PRE-ENGINEERING SERVICES FOR 6.0 MTPA CAPACITY LIGNITE HANDLING PLANT
19. USE OF COMPUTERIZATION AND SOFTWARE
It is envisaged by the Owner that extensive use of computerization and software shall
be made by the Consultant to facilitate the designing, layouts, evaluations etc. the
Bidder should specifically indicate the details of software he shall be using for
validation of Design, Layout, Engineering etc.
20. QUALITY
All works covered in this consultancy services shall be carried out in accordance with
modern engineering practices and only engineers having experience in this field shall
be deployed for this work.
The work should conform to various Indian and International Standards. The details of
design calculations for deciding the operating parameters of the project and
equipment’s selected shall be in accordance to the relevant standards.
21. OPTIMIZATION OF THE PROCESS/PROJECT
The Consultant while preparing the DPR and tender is expected to propose most
optimum and cost efficient process for the LHP.
22. DRAWINGS, DOCUMENTS & REPORTS
The Consultant will be required to submit at least two sets of each study reports,
drawings, technical documents etc. Ten copies of final tender documents (along with
a soft copy) shall be made available for sale along with the commercial terms and
conditions duly approved by the Owner while advertising the Bid for contactors
selection.
23. PROGRESS REPORT
In first week of every month, the progress on the project would be reviewed through
tele/video conferencing among the Technical consultant / BLMCL.
The Consultant shall submit Monthly Progress Reports on the status of work entrusted
to them bringing out the details of works completed, works in hand, bottlenecks if any,
and efforts made to improve upon the time schedule. Periodicity of the report may be
increased subsequently, as per the requirement.
24. SETTLEMENT OF DISPUTES
a. In the event of a dispute the parties shall endeavor to resolve such dispute in
good faith in the first instance within 30 days of the notice of such a dispute.
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b. Arbitration:
In case of any dispute or difference between the Parties arising out of or
pertaining to this contract shall be resolved by Arbitration by a sole Arbitrator, to
be appointed by the MD, BLMCL. The contractor expressly waives its right to
question the appointment of the sole arbitrator on the ground that the Appointing
Authority is the MD, BLMCL. The Arbitration shall be conducted in accordance
with the provisions of the Arbitration and Conciliation Act, 1996. The venue of
arbitration shall be Jaipur.
25. SUSPENSION OF CONTRACT
The client may, by written notice of suspension to the Consultant, suspend all
payments to the Consultant, hereunder, if the Consultant fail to perform any of his
obligations under this Contract, including carrying out of the Services, provided that
such notice of suspension (i) shall specify the nature of the failure, and (ii) shall
request the Consultant to remedy such failures within a period not exceeding thirty
(30) days after receipt by the Consultants of such notice of suspension.
26. TERMINATION OF CONTRACT
The Owner may, not less than thirty (30) days give written notice of termination to the
Consultants, such notice to be given after the occurrence of any of the events
specified in paragraphs (a) through (e) of this Clause terminate this Contract.
a. If the Consultant fails to remedy a failure in the performance of his obligations
hereunder, as specified in a notice of suspension pursuant to Clause herein
above, within thirty (30) days of receipt of such notice of suspension or within
such further period as the Owner may have subsequently approved in writing.
b. If the Consultant becomes insolvent or bankrupt or enter into any agreement
with his creditors for relief of debt or take advantage of any law for the benefit of
debtors or go in to liquidation or receivership whether compulsory or voluntary.
c. If the Consultant submits to the Owner a statement which has a material effect
on the rights, obligations or interests of the Owner and which the Consultant
know to be false.
d. If as the result of Force Majeure, the Consultant is unable to perform the
Services for a period of not less than sixty (60) days, or
e. If the Owner, in its own discretion and for any reason whatsoever, decides to
terminate this Contract.
27. BLMCL’s RESPONSIBILITY
a. Furnish copy of the site plan, showing the proposed project site.
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b. Provide data, documents and drawings available with them as required by the
consultant for performance of their duties.
c. Arrange for meetings with suppliers/vendors by giving adequate notices for
participation in the meetings.
Any other activity which is not mentioned in BLMCL scope will be in the scope of the
consultant.
28. DELIVERABLE FROM CONSULTANT
a. The draft project report in soft copy.
b. The final project report in hard and soft copy.
c. Submission of draft tender documents for verification in soft copy.
d. Submission of final tender documents for approval in hard and soft copy.
e. Submission of technical evaluation of all bidders.
f. The draft work order to be awarded in soft copy.
g. The final work order to be awarded in hard and soft copy.
h. Review of the successful/actual execution of project.
i. Review of all drawing & documents submitted by EPC contractor.
j. Project Monitoring, site inspection and expediting services
29. OTHER TERMS AND CONDITIONS
a. The safety, security, insurance and any other commitments towards the
personnel and equipment deployed or towards any third party shall be bidder’s
responsibility.
b. All the consumables to be procured by you.
c. The work shall be executed under supervision and direction of BLMCL.
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Schedule – 1
TIME SCHEDULE FOR THE ACTIVITIES
Following are the proposed time schedule
The work for stage-1 and 2 will commence simultaneously.
a. Draft DPR within 15 days from the date of issue of LOI.
b. Submission of Final DPR within 7 days from the date of receipt of
suggestions/comments on the draft DPR
c. Preparation of draft tender documents within 15 days from the date of
submission of draft DPR.
d. Submission of Final Tender documents within 7 days from the date of receipt of
suggestions/comments on the draft tender documents.
e. Submission of the draft technical bid evaluation report within 15 days from the
date of opening of the bids
f. Submission of the final bid evaluation report within 7 days from the date of
receipt of comments from the owner.
g. Submission of draft work order within 7 days of Final Bid evaluation.
h. Submission of final work order within 7 days of receipt of comments from owner.
i. Review / certification of document (s) / drawing (s) submitted by EPC contractor
for validation within 7 days of the receipt of the same.
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Annexure – 1
GENERAL FINANCIAL & COMMERCIAL PARTICULARS OF BIDDER
1.0 Name & communication details
1.1 Full legal name of the firm
1.2 Registered Office address
1.3 Telephone / Mobile
1.4 E-Mail
1.5 Tele fax
1.6 Person to be contacted
2.0 Nature/Status of Candidate firm (whether sole Proprietary/
Partnership/Private Limited / Public Limited/Public Sector)
3.0 Do you anticipate any change in the Proprietorship during
proposed period of work
No/Yes
If yes, define scope and effect: thereof.
4.0 Financial Details
4.1 Enclosed copy of Balance Sheets and Profit & Loss Accounts
for past 3 years
4.4 Indicate projected turnover for the current year & next year
4.5 Name & address of Bankers
Signature ------------------
Name ------------------
Seal of the Company Designation ------------------
Date ------------------
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TECHNICAL CONSULTANCY AND PRE-ENGINEERING SERVICES FOR 6.0 MTPA CAPACITY LIGNITE HANDLING PLANT
Annexure–2
INFORMATION IN RESPECT OF BIDDER EXPERIENCE
1. Brief Description of the firm:
2. Outline of recent experience on assignments of similar nature:
Sr.
No.
Name
of
project
Capacity
of Unit
Scope of of
consultancy
Order
details
and
amount
Date of
Commissioning
Unit in
Service for
minimum
last two
year (
Yes/No)
Experience
certificate
attached
(Yes/No)
1 2 3 4 5 6 7 8
NOTE: Please attach certificates from the utility by way of documentary proof.
1. Regarding Col.4, please attach the details of works included under each
assignment.
2. Regarding Col. 8, documentary evidence from the client, for satisfactory
completion shall be enclosed.
Signature ------------------
Name ------------------
Seal of the Company Designation ------------------
Date ------------------
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Annexure – 3
PROFORMA FOR BANK GUARANTEE FOR BID SECURITY (EARNEST MONEY)
(To be stamped in accordance with Stamp Act)
REF. NO_____ BANK GUARANTEE NO.______ DATED_______ To, Barmer Lignite Mining Company Limited, Office No. 2 & 3, 7th Floor Man Upasana Plaza C-44, Sardar Patel Marg, C-Scheme, Jaipur – 302001 (INDIA) Dear Sirs,
1. Whereas Barmer Lignite Mining Company Limited, incorporated under the Companies Act 1956 having its registered office at Khanij Bhawan, Udyog Bhawan Campus, C–Scheme, Jaipur–302 005 (hereinafter called "BLMCL" which expression shall unless repugnant to the context or meaning thereof include all its successors, administrators, executors and permitted assigns) has floated a Tender No ____ and M/s ____ having Head/Registered Office at _____(hereinafter called the "Bidder" which expression shall unless repugnant to the context or meaning thereof mean and include all its successors, administrators and executors and permitted assigns) have submitted a Tender reference No.______ and Bidder having agreed to furnish as a condition precedent for participation in the said tender an unconditional and irrevocable Bank Guarantee of Indian Rs.______ (in figures) (Indian Rupees_____(in words) (“Bank Guarantee Amount”) for the due performance of Bidder's obligations as contained in the terms of the Notice Inviting Tender (NIT) and other terms and conditions contained in the Bidding Documents supplied by BLMCL.
2. We______ (Name of the Bank) registered under the laws of India having
head/registered office at________ (hereinafter referred to as "The Bank" which expression shall, unless repugnant to the context meaning thereof, include all its successors, administrators, executors and permitted assigns) guarantee and undertake to pay immediately on receipt of first demand by BLMCL, up to the maximum aggregate amount of Indian Rs.______(in figures) (Indian Rupees_____) (in words) at any time without any demur, reservation, contest, and recourse or protest, and without BLMCL having to substantiate the demand, pay BLMCL forthwith and in full without any deductions or set-offs or counterclaim whatsoever the sum as claimed by BLMCL in such Demand, or such lesser sum which in aggregate with all sums previously paid hereunder shall not exceed an amount equivalent to the Bank Guarantee Amount. Any such demand made by BLMCL shall be conclusive and binding on the Bank irrespective of any dispute or difference raised by the Bidder.
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TECHNICAL CONSULTANCY AND PRE-ENGINEERING SERVICES FOR 6.0 MTPA CAPACITY LIGNITE HANDLING PLANT
3. BLMCL may make an unlimited number of Demands under this Bank Guarantee
provided that the aggregate of all sums paid under paragraph 1 shall not exceed the Bank Guarantee Amount.
Bank shall not be in any way be released or discharged from any liability hereunder by the insolvency winding up, reorganisation, amalgamation or liquidation of the Bidder (including any appointment of a receiver, administrator, administrative receiver or supervisor of the Bidder or any of its assets) nor any dispute or disagreement whatsoever between BLMCL and the Bidder or any other person, or any liquidator or any other person and the obligations of Bank hereunder shall be continuing and shall remain in full force and effect. Bank shall indemnify BLMCL immediately on demand against any cost, loss or liability suffered by BLMCL as a result of the obligation to pay in accordance with Bank Guarantee being or becoming unenforceable, invalid or contrary to the laws of India (except in the case of a fraudulent demand).
Any demand, notice or other communication given in connection with or required by this
Bank Guarantee shall be made in writing (entirely in the English language) and subject
to paragraph ______ shall be delivered by hand to, or sent by pre-paid registered post,
or facsimile transmission to:
BLMCL at:
[Bank ] at:
[address and fax no.] marked for the attention of the [ ];
or such other address as may be notified in writing from time to time.
Any such demand, notice or communication shall be deemed to have been duly
served:
(a) if delivered by hand, when left at the property address for service after affixation
of acknowledgement receipt,
(b) if given or made by pre-paid registered post or facsimile transmission, when
received,
provided in each case that if the time of such deemed service is either after 5.00 p.m.
on a business day (being a day other than a Sunday or a public holiday on which banks
are open for domestic business in the city of Jaipur) or other than on a business day
service shall be deemed to occur instead at 9.00 a.m. on the next following business
day.
The Bank confirms that this Guarantee has been issued with observance of appropriate laws of the country of issue.
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TECHNICAL CONSULTANCY AND PRE-ENGINEERING SERVICES FOR 6.0 MTPA CAPACITY LIGNITE HANDLING PLANT
4. The Bank Guarantee shall be unconditional and irrevocable and governed and
construed in accordance with Indian Laws and subject to the exclusive jurisdiction Courts in Jaipur, Rajasthan for deciding any dispute/Arbitration.
5. This Guarantee shall be unconditional and irrevocable and shall remain in force up to _________ which includes three months after the period of bid validity and any demand in respect thereof should reach the Bank not later than the aforesaid date.
6. Notwithstanding anything contained herein above, our liability under this Guarantee is limited to Indian Rs. -------- in figures) (Indian Rupees -------) (in words) and our guarantee shall remain in force until ------------ (indicate the date of expiry of bank guarantee) (“Expiry Date”).
Any claim under this Guarantee must be received by us before the Expiry Date of this Bank Guarantee. If no such claim has been received by us by the Expiry Date, the rights of BLMCL under this Guarantee will cease. However, if such a claim has been received by Bank by the Expiry Date, all the rights of BLMCL under this Guarantee shall be valid and shall not cease until we have satisfied such claim. In witness whereon, the Bank through its authorized officer has set its hand and stamp on this........ day of ........ at .........
(SIGNATURE) Full name, designation and official address
(in legible letters) with Bank Stamp Attorney as per power of Attorney No ....... Date ...........
WITNESS N0.1 (SIGNATURE) Full name and official address (in legible letters) WITNESS NO.2 (SIGNATURE) Full name and official address (in legible letters)
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TECHNICAL CONSULTANCY AND PRE-ENGINEERING SERVICES FOR 6.0 MTPA CAPACITY LIGNITE HANDLING PLANT
Schedule – 2 (Schedule of prices)
Price Bid for Technical Consultancy and Pre engineering Services for 6 MTA Lignite Handling System
(In INR)
UOM QTY Rate Amount
Sr No Description
1
Stage1: Pre-order engineering consultancy: a. Preparation of Detailed Project Report and
recommendation of best suited process considering lowest total cost of ownership for the life cycle of the project.
b. Estimation of project cost, O&M cost and time schedule for the project.
c. Preparation of conceptual scheme, technological parameters, system design, sizing & selection of equipment and associated facilities.
d. Preparation of proposed plant conceptual flow sheet and basic engineering drawing.
Lumpsum 1 -
2
Stage2: Project ordering engineering services a. Preparation of bid document including
scope of work and technical specification for the bid.
b. Scrutiny and evaluation of the technical offer of bidders, discussion with the bidders as required, obtaining clarifications and submitting recommendations for finalization & placement of orders.
c. Scrutiny of the contract document submitted by successful LHS bidder, discussion with the Owner in order to firm up performance parameters, scope of work and other interfacing requirements.
Lumpsum 1 -
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TECHNICAL CONSULTANCY AND PRE-ENGINEERING SERVICES FOR 6.0 MTPA CAPACITY LIGNITE HANDLING PLANT
3
Stage 3: Post order engineering consultancy a. Review and approval of drawings submitted
by successful bidder for LHS showing general arrangement of plant and equipment, layouts of auxiliaries, electrical and instrumentation & control systems.
b. Review and approval of all engineering documentation of the successful LHS bidder relating to approval from Owner to ensure completeness as per specifications and compliance to applicable standards and norms.
c. Review and approval of design basis and design calculations and basic design drawings namely, general arrangement drawings to be submitted by successful LHS bidder.
d. Review and approval of basic design drawings for the structural steel work namely general arrangement drawings to be submitted by successful LHS bidder.
e. Review and approval of procedures/manuals for start-up/shutdown, periodical maintenance and manuals for various equipment submitted by the successful LHS bidder.
f. Review / approval of QAP submitted by LHS bidder.
g. Project schedule monitoring and advising owner on the possible bottle necks to facilitate completion of the project on time.
h. Providing technical assistance by visits of design engineers as and when necessary.
i. Witnessing and certification of the PG test.
Lumpsum 1 -
4 Man day rates for inspection services at site (Lodging, Boarding & Transportation at site shall be arranged by BLMCL free of cost).
Man day 1
Total
Taxes applicable
Withholding Tax
Service Tax
Total ( Including
Taxes) -
Total in Words – Rs. -----------------------------------------------------------------------------------------
------------------------------------------------ only.