Basware Enterprise Purchase to Pay

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Basware in Brief• The global leader in purchase-to-pay automation• Develops software for procurement and financial process

automation• More than 1,000,000 (March 2010) software users in over

2,000 customer organizations• Services through the network of more than ten own offices

in Europe, Australasia and the US• Extensive partner network in more than 50 countries

• Founded in 1985, publicly listed• Net sales of EUR 103 million in 2010• Over 970 employees at end of 2010

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Basware has more than 1,500 large customers

Basware ANZ customers

Managing Purchase to Pay Is on Everyone’s Agenda

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► Optimized Delivery► Receivables Optimization

Supplier Agenda

Source: Aberdeen Group 2006

► Spend Management

► Supplier Base Rationalization

► Supplier Collaboration

ProcurementAgenda

► Financial Reporting

► Cash Flow Visibility

► Business Support

FinanceAgenda

► Compliance► Control and Visibility► Efficiency► Savings

AccountsPayableAgenda

Compliance

EPP Automation Drivers

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IMPROVED BUSINESS PROCESSESEfficiency Flexibility

Savings

Control Audit trail Approval rights User rights Data security

Transparency Transactions Processes Systems

Direct Automated manual tasks Optimized processes Improved cycle times

Indirect Integrated processes Improved collaboration Multi-channel, anywhere,

anytime access

Fast Implementation Practical integration to

ERPs and other systems Easy-to-use No programming

Adaptability Modular & scalable to

future needs Process changes

From Early Maturity to Excellence

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Early Maturity – Rapid Implementation of Best Practices► Successful rollout of initial set of best practices ► Easy deployment and adaptation► Ramp-up of people and process analytics

Active Operations► Deployment of best practices ► Measurement and feedback with basic set of KPIs► Transformation of people and processes

Mature Operations► Visibility through continuous measurement ► Full deployment of best practices► Transformation of operations from transaction processing to

business support

Excellence► Sustainability and innovation through visibility ► KPI-based early warning system► End-to-end process improvement

Basware – a P2P leader and global playereProcurement

Solution providers“Basware regarded as a leader in

eProcurement”

Electronic Invoice Presentment & Payment providers

Basware is leader in Strategy, Current Offering and Market Presence

Basware EPP Solutions

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Basware Document Archiving

Basware Travel & Expense Management

Basware Purchase Management

Basware RFxManagement

BaswareContract Lifecycle

Management

BaswareContract Matching

BaswareOrder Matching

BaswareInvoice

Processing

Basware Procurement Basware Invoice Automation

Basware Connectivity ServicesBusiness

TransactionsSupplier

ActivationSupplierPortal

Scan and Capture

Basware - Certified with more than 230 ERP applications

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Key Features of Basware EPP

• Comprehensive solution, supporting the entire EPP process

• Maximum automation with

– Leading edge scan and capture

– Next generation rule-based matching

– Powerful exception handling workflow

– Automatic archiving

• Integrated key performance indicators (KPI) enable continuous process improvement

• Anywhere, anytime access with mobile solution

• Extreme robustness and simple integration - in even the most complex of IT environments

• Compliant with de-facto IT standards

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True Automation is More Than Workflow

• Automation enablers:– E-procurement– E-Invoicing– Intelligent scan and capture– Rule-based processing and matching of invoices, purchase orders and

contracts– Powerful exception management

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Automation ≠ Workflow!

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PO Invoice Automation

Invoice matches with approved purchase order (PO)

Invoice does notmatch with PO(discrepancy)

Informative work flow

Automation

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Recurring Invoice Automation

Invoices match with approved payment schedule or budget (contract)Invoices do notmatch with contract(exceptions)

Informative work flow

Automation

Basware EPP Customer Value

• Process efficiencies throughout the organization • Full visibility of transactions and processes• Availability of spend and valuable supplier data• Stronger supplier relationships• Cash flow visibility• Improved compliance and control• Instant bottom-line savings• Improved agility and flexibility• Lowers threshold into a shared service centre operations• Glue and stabilizer in the changing business environment

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Focus on increasing the number of real e-invoices

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Accounts P

ayable

Accounts R

eceivable

SupplierBaswareBusiness

TransactionsBuyer

BaswareSupplierPortal

BaswareScan and Capture

Supplier Activation Service

BaswareInvoice Automation

Matching

BaswareBusiness Transactions

All the invoices delivered as electronic invoices

TOP20

Small Suppliers ERP

WEB ENTRY

Suppliers

IntercompanyInvoices

BaswareSupplier Portal

Suppliers

TOP20Suppliers

Paper invoices

• Basware Scan and Capture Service processes all incoming paper invoices– Mail receipt, sorting and batch preparation– Data extraction and validation– Invoice delivery back to you, the customer in

electronic format via Basware e-invoice network– Paper destruction or returning after storage period

• Benefits– Significant savings through outsourcing: own labour

+ space, software and hardware not needed– Accurate and extensive high quality data enables

maximum automation in the later stages of the accounts payable process

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E-invoices

• Electronic exchange of invoices via monitored, secure and robust transaction platform (BT)

• Delivers connectivity to over 150.000 suppliers via international network

• Supports use of electronic signature• Provides monitoring of invoice status (supplier/buyer)• Automatic data validation for incoming invoices

• Benefits– Significant, further reduction of cost per invoice– Speeds up invoice processing time enabling discount

negotiations and preventing late payment fees– Increases invoice data content and accuracy– Delivers savings to both buyer and supplier– Strengthens supplier collaboration

From paper to e-invoices – Basware Supplier Activation

• Supplier activation to e-invoicing can also be outsourced to Basware

– Supplier data collected to identify the suppliers already capable of sending electronic invoices + immediate activation of these suppliers

– Appropriate tools offered to activate suppliers not yet capable of sending e-invoices

– Extensive reporting of activation results

• As a result– More and more e-invoices, less paper invoices– Average cost per invoice in constant decrease

• Successful supplier activation also requires commitment from the customer side

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Getting small suppliers onboard

• Suppliers can be activated to electronic invoicing – regardless of their size and technical capabilities

• The Basware Supplier Portal tool can be used by all sizes of suppliers, including the smaller and more ad-hoc suppliers

• A supplier can quickly and easily key in his invoice for the recipient party

• The supplier can even add attachments (such as worksheets) to the keyed in invoice

• These typed invoices and attachments are delivered to the buyer’s Basware system via the e-invoice network

• Rights can be given to allow key suppliers to track their own invoices, reduces customer effort spent on answering inquiries

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Controlled Performance

– from Purchase to Pay

[For more information: Paul.Turner@Basware.com]