BE ON TARGET WITH DATA

ACRP 2014 Virtual ConferenceData Powered Futures

July 17, 2014

Nancy Karpowitz (nancy.Karpowitz@jordandistrict.org)

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GOALS

Participants will better understand why using data is an important component of ischool counseling programs and school improvement.

Participants will better understand how to use data to improve equity and access to close achievement gaps.

Participants will better understand practical ways Jordan District school counselors have used data for program improvement projects..

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WHY USING DATA IS IMPORTANT

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STUDENT SUCCESS IS OUR GOAL

“The ultimate goal of a school counseling program is to support the school’s academic mission. Ensuring academic achievement for every student includes counselor-initiated activities designed to meet the needs of under-served, under-performing, and under-represented populations. School counselors do this by examining the student academic achievement data and developing interventions designed to help students succeed.”

-The Utah Model for Comprehensive Counseling and Guidance p. 56

“Schools are no longer judged by the accomplishments of their brightest students; they are held accountable for the progress of every student.” -The Educational Trust, 2002

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STUDENT SUCCESS IS OUR GOAL

“A comprehensive school counseling program is data driven. The use of data to effect change within the school system is integral to ensuring that every student receives the benefits of the school counseling program. School counselors must show that each activity implemented as part of the school counseling program was developed from a careful analysis of student needs, student achievement, and related data.”

-The Utah Model for Comprehensive Counseling and Guidance p. 56

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DATA CONTRIBUTES TO STUDENT SUCCESS

Concretely demonstrates accountability and progress toward goals

Monitors student progress

Creates an urgency for change and serves as a catalyst for focused action

Engages decision makers, district leaders, school teams, in data-driven decision making

Challenges existing policies, practices, attitudes, and mindsets

Shows evidence of access and equity issues for focused advocacy and interventions

Focuses resources, programs, interventions and strategies where most needed

–The Education Trust,

1997

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DATA IS KEY TO STRATEGIC PLANNING

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STRATEGIC PLANNING MAXIMIZES COUNSELOR TIME AND

RESOURCES

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DATA AND COUNSELING FOR EQUITY

School counselors know that not all students come to school with equal academic and personal/social resources. Disaggregated data helps uncover areas where groups of students are having difficulty. Analyzing disaggregated data also uncovers equity and access issues. Once the problem areas are brought to light, it is important to thoughtfully consider those factors that are creating barriers in those areas. School counselors then strategically design programs or activities to help lessen the barriers and begin to close the gap.” -The Utah Model for Comprehensive Counseling and Guidance p. 60

WHERE ARE THE EQUITY GAPS?

College Preparation and Access

College Affordability and Financial Aid

College Admission and Completion

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COLLEGE PREPARATION AND ACCESS

Students not meeting SAT Benchmarks for College and Career Readiness: Class of 2013

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COLLEGE PREPARATION AND ACCESS

Utah Students meeting ACT Benchmarks for College and Career Readiness: Class of 2013

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COLLEGE ADMISSION AND COMPLETION

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COLLEGE ADMISSION AND COMPLETION

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COLLEGE AFFORDABILITY AND FINANCIAL AID

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DATA AND PROGRAM IMPROVEMENT

Data informs discussions of key questions: What are the positive and negative trends for important indicators of educational

progress?

How is my state/school doing compared to the rest of the district/state/country?

How are we doing at eliminating education gaps?

What are the areas where progress is slow,

Where we need to focus additional resources and reforms in order to achieve our goals?

-Adapted from United States Education Dashboard

Data tells us where we are.

Data tells us how far we need to go.

Data drives progress toward our goals.

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Demographics Data

This is data that helps us better understand the composition of our student body. It describes our students in terms of grade, gender, and group: ethnicity, socio-economic

status, IEP students, 504 students, Honors students, homeless students, refugee students, etc.

Data Elements

Data elements show results and not just perceptions. They can be measured to determine student access, participation, attainment, and achievement. GradesDiscipline ReferralsTest ScoresGraduation RatesAttendanceDropout Rates

BASIC DATA SKILLS

Baseline Data

This is data that tells us where we started.

Without a baseline data, we do not have a way to measure progress

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Cross Tabulate Data

To cross tabulate means to take two or more pieces of data and look at them at the same time to better clarify how students are progressing. Cross tabulating demographics data with data elements helps identify inequities.

Longitudinal Data

Longitudinal data is trends data. It tracks data over time. There are two types of longitudinal dataSnapshot data looks at what is happening right now.Cohort data looks at the same group over time.

BASIC DATA SKILLS

Disaggregate Data

To disaggregate means to break down the whole and look at the parts. It helps identify inequities by answering these questions: Who is this working for

and who is it not working for?

Who is okay and who is not?

In looking at inequities we need to ask, "How far apart are the percentages?

If we try something different, do the percentages get closer?

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PROGRAM IMPROVEMENT PROJECTS

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% of Increase in Federal Five Participation

% of Increase in Federal Five Participation

Goal: Increase the percentage of the federal five student population enrolling in honors, Advanced Placement, and/or concurrent enrollment courses by 10% for the 2012-2013 academic school year.

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Goal: Increase the number of students using Utah Futures as part of the Student Education Occupation Plan process during 2010-2011.

2010 Portfolio

Users

2011 Portfolio

Users

2010 Total

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50001000015000200002500030000350004000045000

Jordan School District Secondary SchoolsUtah Futures Site Usage Comparison

2010 & 2011

Total High SchoolTotal Middle SchoolTotal District

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2013 – 2014 Program Improvement

Projects

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College Preparation and Access

Goal: Decrease the number of students with attendance below 80% after the first quarter and/or the second quarter by 50% by the end of the 3rd quarter.Results: The number of students whose attendance was below 80% was decreased by 51% by the end of 3rd Quarter

Goal: Increase the number of Hispanic 8th grade students enrollment in the Utah Scholars Program by 200%, for a total of 9 students, by the end of the year and track to see they signed up for Biology in 9th grade.Results: 7.5% of our Hispanic 8th grade population signed up for the Utah Scholar Program. We increased enrollment after interventions by 400%. All but 1 student is also signed up to take Biology as a 9th grader. Taking biology puts students on the right path to complete the Utah Scholar curriculum.

 

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College Preparation and Access

Goal: Decrease failing grades by 50 % for AI/AN, African American, and Pacific Islander students who have received one or more F's in a core class during 1st and/or 2nd quarter to one less F by the end of 3rd quarter.Results: Approximately 37% of the students decreased failing grades. To be more effective in helping these students, we need to look at attendance as well as school success skills. The relationships we built with these students and the positive connection to school are outcomes that are more difficult to operationalize, but those outcomes have benefited these students and the school.

Goal: Increase the ELL student population involvement in the 8th grade PCCR meetings by 5% during the 2013-2014 school year.Results: Even with limited interventions, there was still an increase in our ELL families’ attendance. We had a greater than 10% increase from the attendance the previous two years. The plan is to continue this momentum of the project by increasing the systemic interventions across different levels.

 

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College Affordability and Financial Aid

Goal: Increase sophomore awareness for financial aid and scholarship opportunities for higher education by 20%Results: 95% of sophomores showed increased awareness in financial aid and scholarship options.

Goal: Increase the percentage of FAFSA attempted/completed applications by the current senior graduating class by 5% over the 2013 graduating class.Results: The percentage of students attempting increased by 3%. The percentage of students completing the FAFSA remained the same. Therefore, we although some progress was made, we did not meet our goal.

 

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Goal: Increase the percentage of the senior class who have applied to college by 10 percent (At least 66% of the senior class) by the first part of April 2014. Results: By the first week of April 2014, the data we collected showed that 501 of 651 seniors (77%) had already applied to college. We were also able to call down the students who had not applied and offered further support before the end of the school year. Our “Senior Launch” was a success.

 

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COLLEGE AND CAREER READINESS

RESOURCES

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Complete College America http://www.completecollege.org/  US Education Dashboard http://dashboard.ed.gov/dashboard.aspx?i=&id=0&wt=40  Achieve http://www.achieve.org/utah  Early Warning System http://www.betterhighschools.org/ews.asp  FAFSA Completion http://studentaid.ed.gov/about/data-center/student/application-volume/fafsa-completion-high-school  The Education Trust http://www.edtrust.org/

EdWatch State Reports http://www.edtrust.org/dc/resources/edwatch-state-reports National Center for Transforming School Counseling (NCTC) http://www.edtrust.org/dc/tsc

 National Office for School Counselor Advocacy (NOSCA ) http://nosca.collegeboard.org/

Own the Turf http://nosca.collegeboard.org/about/own-the-turf Tools and Resources http://nosca.collegeboard.org/tools-resources

Webinars http://advocacy.collegeboard.org/college-preparation-access/national-office-school-counselor-advocacy-nosca

College Board Advocacy and Policy Center http://advocacy.collegeboard.org/ College Guidance http://professionals.collegeboard.com/guidance NOSCA Research and Policies http://nosca.collegeboard.org/research-policies You Can Gohttp://youcango.collegeboard.org/  College BoardYou Can Go http://youcango.collegeboard.org/ Big Future https://bigfuture.collegeboard.org/  Everyone Graduates http://new.every1graduates.org/team-playbook/

Helpful Websites

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President Obama’s North Star Initiative http://www.whitehouse.gov/issues/education/higher-education

Michelle Obama’s Reach Higher Initiative http://www.whitehouse.gov/reach-higher

Prosperity 2020 http://prosperity2020.com/

Governor Gary Herbert’s P.A.C.E Initiative http://www.utah.gov/governor/priorities/education.html

Utah Scholars http://higheredutah.org/preparepay/utahscholars/

StepUp to Higher Education http://www.stepuputah.com/

Utah State Office of Education Comprehensive Counseling and Guidance Program Data Projects http://schools.utah.gov/CTE/ccgp/Data-Projects.aspx

College Board Webinar: Strategic and Savvy: School Counselor Action Steps for Equitable College and Career Readiness OutcomesApril 25, 2013, 1:00 PM to 2:00 PM ESThttp://nosca.collegeboard.org/event/webinar-strategic-and-savvy-school-counselor-action-steps-equitable-college-and-career-readine

Jordan School District Closing the Achievement Gap District-Wide Program Improvement Projecthttps://www.dropbox.com/sh/v9i7tnubkcxqwik/AAAC97MI2Mz-5AYo84dTdxGoa

Helpful Websites