be open, share everything!
TRANSCRIPT
1LibreOffice Aarhus 2015 Conference Presentation
Be Open, Share Everything!How to successful migration to LibreOffice in non-technical organization
Shinji Enoki ([email protected])Koutarou Watanabe2015-09-24
2LibreOffice Aarhus 2015 Conference Presentation
Talk summary
In Japan, most of all LibreOffice users don't share knowledgeFollow JA Fukuoka City, Be Open, Share Everything!I talk migration case study of JA Fukuoka City
Who am I? (1)
Shinji Enoki (榎真治 )A member of LibreOffice Japanese TeamMain activity: organize events, grows communityI am not an engineer
Koutarou Watanabe (渡辺浩太郎 )A staff of JA Fukuoka CityFormer IT manager of JA Fukuoka City, and led LibreOffice migration
Who am I? (2) history
I was join first Open Source community: LILO (Linux users group in Kansai, Japan) 2001-now Contribute OpenOffice.org community (2008-2011/3)
Kansai OpenOffice.org Study Meeting (3 or 4 times / year)Now, Change name -> Kansai LibreOffice Study Meeting QA coordinator in Japanese Language Project
OOo support business ( OOo Team in Good-day,Inc. ) OpenOffice.org internship program for QAGood-day,Inc. was crash at 2011
-> freelance , now collaboration with iCRAFT Corp.
Who am I? (3) 2010-Now
LibreOffice Japanese Team (March 2011 , founding members)Events organize
LibreOffice day @JUSO Co-working (every month, 3rd Wen, 20 times) Kansai LibreOffice Study Meeting (3 times / year)LibreOffice hackfest ( for QA, Translate, Development)
Join OpenSource Conference, Kansai OpenSource(7-8 times / year) booth and presentation
Sharing knowledge: JA Fukuoka City
Many manuals have been shared under CC-BY-NCWatanabe-san and kumagai-san have talks in several events
http://www.ja-fukuoka.or.jp/libre/
Manual lists
Writer & Calc User manualNext step of Writer & CalcExcel to Calc macros migration guideLibreOffice migration guideBase manualDraw manual
Why they share?
To appeal using LibreOfficeto reduce trouble exchanging their documents with others
To help other LibreOffice users.To Get feedback
The documents can also be downloaded from major site
Web news(for IT Professional news site)
http://itpro.nikkeibp.co.jp/article/NEWS/20120206/380211/
The Follower:Tokushima pref. government
Following JA Fukuoka City PC: 4000 clients migration to LibreOfficeOpen manuals: CC-BY 4.0 by the website
http://www.pref.tokushima.jp/docs/2011081000092/
OpenSource Conference 2012@Fukuoka2012-12-08
Kyushu LibreOffice Study Meeting #32013-07-13
Kansai Study Meeting #102015-07-11
Migration summary for JA Fukuoka City
Migration, since 2011LibreOffice install:about 400 clients
MSO install: about 150 clientsPeople: 400-500PC 200 → 400 clients (+200)
a half amount of PC clients than their employees
About JA Fukuoka City
Japan Agricultural CooperativesWhole Japan cooperation
JA Fukuoka-cityFukuoka city’s regionalbranch of JAFukuoka-city is a capital ofFukuoka pref.
LibreOffice Support Teamin JA Fukuoka City
Migration(2011): Two person, Watanabe-san and Morifuji-sanNow: Kumagai-san, Yamashita-san
Kumagai Watanabe Morifuji
Why migration to LibreOffice?
Goal: Every employees have their own PC clientsEspecially, to sales personsBut the budget is limited. Is MSO necessary?
Install presentation / drawing to all clientsTo empower sales activitiesPowerPoint and Visio are too expensive
Sub goal: Unify all PC clients environments
Decision making
Bottom up – top down approachWatanabe-san has researched and made the migration plan, The boss said. Can you do it?Yes, Of course.OK
The “social capital” is important!
How to migration?
Watanabe-san understood well all employees' business tasks.Mindset: Office productivity is just a Business tool.
Decision point : it enough in doing the business. MSO is necessary? It's not users' matter.
The support team judged.Watanabe-san involved power users, first.User support: quickly response.
Manual use pattern
Q(users): how to use this?A(support team):
OK, open ○○ page of manual.Please put a tag
The same question is stopped.Users make it a practice which reads the manual.
The same pointsfrom TDF Whitepaper
It is almost same as White paper.All PC were installed LibreOfficeODF is selected as the standard format of an internal document. Macro files searched first, then considered to port to LibreOffice
Different points from TDF Whitepaper
Does not train basic operations.Training target: Draw, Base, Pivot table of Calc.
Without vender's supportSupport vender does not almost exist in Japan.
The format conversion of already existing files requested to power users, before migration.
It will be training.Power (=Difficult) users to be supporters.
LibreOffice's good points for JA Fukuoka City
Draw and Impress are available to all the members.Run away from Microsoft's “Version-up hell”License management is unnecessary.
Problem points for JA Fukuoka City
A careful test is required at the time of the version up.It takes the time of the update work. Japanese Free Fonts is very little.Vertical Writing (top to bottom) functionality is weak.
Conclusion
JA Fukuoka City was sharing and became happy.Let's follow them, Be Share, Open Everything!
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Thank you!
Shinji Enoki ([email protected])