beams supplier manual

© 2013, Yazaki North America Inc. All rights reserved.

BEAMS Supplier Manual

Rev 2.0


Contents

Slide Description3 Home Page4 Searching Components/Documents8 Uploading PPAPs with an existing request

16 Uploading PPAPs without an existing request22 Uploading PPAPs associated with SICRs/Creating revisions of

existing, approve PPAPs28 Requesting an extension on submission date30 Interim PPAPs35 Frequently Asked Questions37 Log In39 Log In Troubleshooting


Home Page

Incomplete tasks will show here

Your watch items will show here when you press the Watch This button on any document page

Click the check box and press Save Mail Settings to receive an email when the document status changes

Click the document description to be taken directly to that document


Searching Components/Documents



Enter the Yazaki part number here without dashes or spaces, press enter



Insert Yazaki Part number without dashes or spaces

A document may be presented from this search that is not seen in the component details page (i.e. obsolete documents)


Uploading PPAPs with an Existing Request

When a PPAP is requested by Yazaki, you will receive an email notification and the request will also show in your task list

Click on the link in your task list, and it will take you directly to the PPAP DocumentAlternatively, you can search by component as discussed on Slide 4

If searching by component, near the bottom of the page, you will see several tabs. Click on the Documents tab

PPAP materials should only be uploaded into the PPAP document

• The PSW Coversheet is only for Yazaki useThese documents act as the master folders that house the PPAP materials you will be uploading


Uploading PPAPs with an existing request

• Component Details page houses basic information regarding the component



The Document Name: 7152523130-PSW(EWB61437) is generated from Yazaki’s automated system Note: No documentation should be uploaded into the PSW Coversheet document; it is for Yazaki use only

Two main documents for each PPAP Document Status

Link to further details on the document and PPAP upload

Document Phase:Create: not yet activeIn Process: Active/input neededReleased: Approved or Completed


Uploading PPAPs with an Existing RequestAlways press Save Changes before leaving the document

Always remember to change status to DMO Task Assume Request when you wish to submit the PPAP materials

Click Watch This to add this document to your homepage watch list



Required fields

Required PPAP level If any other fields are required for the document, you will be receive an error upon pressing the save button



Click Add Attachments to open the attachment window



Click Browse to find PPAP materials on your computer

Leave type set at Misc

Click save when finished



Select this status and click Save Changes


Uploading PPAPs without an Existing Request

At times, there may not be an existing request

A new PSW and PPAP document must be created in order to upload your PPAP materialsNote: This method may not be used when there is already an existing, approved PPAP document. You must create a revision – see slide 27

Search by component to arrive at the component details page

Scroll to the bottom of the page, and click on the documents tab



Type of document to be created Name of document – to be in

standard format; see next slide



Under type, select PPAP DocumentDocument Name should be in the following standard format: xxxxxxxxx YZ (Supplier Name)

The X represents the Yazaki part number without dashes or spaces

Click Create


Uploading PPAPs without an Existing Request1. Add Issued By button on Document page will open new window2. Enter company name

and press enter or Search

Make sure this box is checked

Choose the Region level (Americas in this case) rather than the Group level.

Press Select


Uploading PPAPs without an existing request1. Press Add Issued ForThis will always be the same Site ID for Issued For, 1126

Press Search

Select the entryPress Select


Uploading PPAPs without an Existing RequestChange status to Supplier Provides PPAP Documents , click Save Changes

Required Fields


Uploading PPAPs Associated with SICRs/Creating Revisions of Existing, Approved PPAPs

If there is an existing, approved PPAP or you are uploading for an SICR, you must create a revision of the already approved PPAPDocument.On the document page, scroll down until you see the Revision History section.

There are several types of revision statusesActive: Current revision approvalObsolete: A newer revision has been approvedIn Process: Waiting for PPAP material submission/approval

Note: Always check to make sure you are looking at the current revision of the document. If there is already a revision showing “In Process,” a new revision is not needed. The document will always default on the last approved revision



Take note of the current revision level

Revision status. In Process indicates awaiting PPAP submission

Click Add Revision



When you click the Add a Revision button, you will be automatically directed to the page for the new revision

Enter next revision level in the sequence (i.e. 1,2,3)

Change status to Supplier Provides PPAP. When creating a revision of the PSW Coversheet, the status must be changed to Waiting for PPAP Completion



Required fields



Enter SICR number if applicable

Always make sure you are in the correct revision. The last approved document is the default view, so you will need to click the link for the level that is In Process to upload your PPAP materials

Archived status indicates the document is no longer relevant due to subsequent approvalsReleased status

indicates that revision has been approved


Requesting an Extension on Submission Date

The supplier may request an extension on the submission due date set forth in BEAMS

The due date shows in the upper left corner of the PPAP DocumentAny PPAP not submitted by the due date will change to Late Supplier Response status and will enter escalation


Requesting an Extension on Submission Date

Note: Yazaki may reject this timing and request an alternative date. The status will be changed back to Supplier Provides PPAP once Yazaki approves/rejects the timing proposal. The document will change to Late Supplier Response upon the date specified in the Supplier Committed Timing field

Select Review Timing Proposal ‐ AP

Enter your proposed submission date


Interim PPAPs

As needed, Yazaki will request an Interim PPAPSupplier may also request an Interim PPAP

If requested by Yazaki, you should receive an email from BEAMS or see the document in your task list

Upload the Interim PSW and change the status of the document to SQD Approval of Interim PSW

You must assign the next task to the SQE/ASQE


Interim PPAPs

Change status to SQD Approval of Interim once the PSW is uploaded

This is the date approved by Yazaki for Interim Expiration. Full PPAP must be uploaded before this date unless an extension is communicated with the SQE/ASQE

Click this symbol to assign this document to the SQE/ASQE


Interim PPAPs

Enter SQE/ASQE’s last name

Make sure Active User is checked

Select the appropriate person Press Select

Once you click the red plus sign to assign the ASQE/SQE, the following appears


Interim PPAPs

Select Interim PPAPEnter the document name in the standard format:xxxxxxxxx YZ (Supplier Name)X=Yazaki part number

Creating an Interim PPAP Request – Search by component to reach the component details page

Click Create


Interim PPAPsFollow the instructions on Slides 19‐20 to add Issued By and Issued For

Enter the requested expiration date

Required fields

Change status to Request for Interim PPAP


Frequently Asked QuestionsHow can I receive emails/track when the status of the document changes?

In the upper right corner of every document (next to the save button) is an option entitled Watch This. When you click this button, the document will be visible on your home page in the Watch List

Here, you can check the option to receive email notifications when the status of the document changes

How do I know what is required for the different levels of PPAP?All Yazaki PPAP expectations and requirements are available on the main Yazaki website

http://www.yazaki-na.com/en/supplier/scm-documents.aspxI’ve uploaded documents for an SICR but cannot find them when I click on the Details link for the PPAP document. Are the documents still in the system?

Always be sure you are looking at the correct revision for the document. The default page is the last approved document. See Slide 30


Frequently Asked Questions

I uploaded PPAP materials for a level 4 quite some time ago and they have not been approved.

Always be sure to change the status of your document to DMO Task Assume Request and press Save Changes. Yazaki will not be notified of the available documents otherwise if this does not occur.

I uploaded PPAP materials and changed the status, but I received notice that the status changed back to Supplier Provides PPAP

In this case, the PPAP has likely been rejected by Yazaki. There will be rejection comments in the Attributes section of the document. You must make the corrections and resubmit

How do I receive access to BEAMS?Contact Nicole Adams, [email protected] regarding access to the BEAMS system


Log In

You can access the BEAMS system here:http://www.yazaki-na.com/en/supplier/yna-systems-links.aspx

Once you enter your username and password, select BEAMS‐Ext on the next screen


Log In

You may see another screen requesting log in information. Re‐enter your information and type the word external in the Domain field

Change to External


Log In Troubleshooting

If you receive the screen below upon log in, contact Nicole Adams, [email protected] or Chris Adamson, [email protected]


Log In Troubleshooting

Too many attempts at login will lock your account. To unlock your account, contact Nicole Adams, [email protected] you forget your password, contact Nicole Adams for a password reset