before searching for solutions it’s all about the...
TRANSCRIPT
- Federal Strategist for Information Governance
Before Searching for Solutions –It’s All About the Data
Stephen Watts
2
Does your garage look like this?
The Real Problem With Data Growth
TIME
$
4
Most organizations have no idea what information they have, what it is worth, or why they keep it. But they will keep it.
FOREVER
Problem 1Most organizations have no idea where their sensitive,
regulated, or most valuable information is,
WHO HAS ACCESS TO IT
Problem 2 Problem 3
When organizations need to actually find information it
takes too long, costs too much, and usually is missing results or
has too many results.
OR BOTH
PROBLEMS Identifying Data
Real DATA. Real PROBLEMS.
5
Key Finding #1
Data keeps growing at an impressive rate
Key Finding #2
There is a lot of stored data that hasn’t been
touched in a long time
Key Finding #3
Organizations don’t know the context around the
data they are storing
33%
52%Dark Data
ROT
15%Clean
The PeopleGlobal Databerg Report
The DataData Genomics Index
What has Value to Organizations? 85 MB example of “Data” storage
6
53 seconds of Keyboard Cat 85 Years worth of 10k reports
INFORMATION IS THE MOST CRITICAL ASSET
Ultimately, it’s ALL about the information contained in your data.
9
How do you clean up the garage?
• Be responsive to discovery or FOIA requests?
• Preserve permanent records for eventual transfer to NARA?
• Provide a practical approach to managing legacy email accounts?
• Ease the burden of record management on the end-user?
• Present a simplified approach to the disposition of temporary and permanent records?
• Reduces the risk of unauthorized destruction of records?
• Leverage technologies that exist at many agencies for other purposes?
– e.g., email archives/e-vaults used for e-discovery, including cloud-based platforms
CAN YOU...
Copyright © 2017 Veritas Technologies.11
Starting to put the pieces together
What is the SOLUTION?
12
Gain Visibility | Expose Risk
Gain Visibility Reduce your exposure
Take Action | Execute Decisions Assume Control | Ensure Governance
Classification Archiving eDiscovery
How Classification Is Used
13
Classification Brings…
14
Data (File servers)
Classification
File Activity Monitoring Technology
Users • Visibility, analysis and monitoring
– Metadata & Permissions
– Users/Groups & Attributes
– Usage/Ownership Context
– Content (Data Loss Prevention)
• Classify data for retention AND regulations
• Integrate with Archiving
Applications of Classification
15
Improved Data Management
Achieve ComplianceProtect Data from Security
Risks
• Identify stale and orphan data and drive cleanup
• Build a consumption based chargeback model
• Understand usage and consumption patterns
• Manage custodians that need to be engaged in compliance efforts
• Automate data access reviews
• Adhere to data retention guidelines
• Classify data to meet regulatory obligations
• Find data at greatest risk of exposure and lockdown
• Audit historical access, monitor sensitive data usage
Connecting the projects to help the mission
Copyright © 2017 Veritas Technologies16
How Archiving Is Used
17
CAPTURE ALL ELECTRONIC RECORDS – 2019 REQUIREMENT
Archiving
After Archiving:
• Re-Classification of existing
archived content
• Gated Deletion (Test before expire)
18
Social Media
Communications
FilesArchive/Don’t Archive
Set Retention Category
Tag for End-user Search
Tag for FOIA/Congressional req.
Tag for eDiscovery
Drive Supervisory Review
Set Retention Policy/Period
Capstone Record Type
Find PII and sensitive data
Comply with industry regulations
Store appropriately
OCR & Indexing of Images
Applications of Archiving
19
Identify and migrate older data from primary systems and
apply compression and deduplication to enhance
storage efficiency.
STOREInformation
Discover and supervise with guided review to help reduce costs of eDiscovery, litigation & Compliance demonstration.
DISCOVERInformation
Classify, Retain, preserve and expire information, helping instill confidence through
greater visibility, reporting and auditing.
MANAGEInformation
20
Removing road “Blocks” to finding your data
How eDiscovery is used
21
22
eDiscovery Workflow
Review
Processing
Analysis
Production Presentation
STAGE 3Finding,
Screening, Marking
STAGE 4Exporting for next stage
review Team.
Preparing for presentation
Preservation
Collections
STAGE 2Capturing
Required Data
Information Management
Identification
STAGE 1Defining Scope and
Objectives
FOIA RequestsInternal
Investigations Nara Exports
•Reactive Collection of data
•“Google” like searching
•Redaction Capabilities
•Proper Identification and Collection of Custodians data
•Workflow automation
•Chain of custody reporting
•Acceptable Formats for export NARA
•Record IDs to associate data to custodian
•Reporting on how data was evaluated
23
Applications of eDiscovery tools
Integration
24
Retention Schedule
Disposition
Supervision Tags
Classification
Legal Hold
Full content search
Age
Owner/creator
Server
Share
Behavior
Semantic analysis
Clustering
Predictive coding
Concept search
Classification Appropriate Archiving eDiscovery
25
Integrating with other products
Your Information
Its Time
• Organize and protect your data
• Confidently delete or Archive Redundant, Outdated and trivial Data
• Provide Capstone compliance at the lowest possible price
• Tell you who owns the data in your agency based on who is using it
• Associate people to data to ensure proper usage is occurring
• Drastically reduce your total storage spend
26
Thank you!
Copyright © 2017 Veritas Technologies. All rights reserved. Veritas and the Veritas Logo are trademarks or registered trademarks of Veritas Technologies or its affiliates in the U.S. and other countries. Other names may be trademarks of their respective owners.
This document is provided for informational purposes only and is not intended as advertising. All warranties relating to the information in this document, either express or implied, are disclaimed to the maximum extent allowed by law. The information in this document is subject to change without notice.
Stephen Watts
Booth #[email protected]