before the session begins 1.find someone you don’t know 2.share… why you chose this session what...
TRANSCRIPT
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Before the Session Begins1.Find someone
you don’t know2.Share… WHY you
chose this session
WHAT you hope to gain
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Putting the Power in
PowerPoint
BIG TOP TIPS for designing and delivering powerful presentations
Presenters: Joyce Nelson & Patti Furlano
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LINE UP
.5
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Bad Color SchemesClashing background and font colors can lead to…
Distraction Confusion Headaches Nausea Vomiting Loss of bladder
control
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Text must be readable
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Large room: Dark background bestNever white!
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Text must be readable
Good Bad
Good Bad
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Small Room: Light Background can work
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Big Top Tip #1 color
Worst color combination black text on white
White text on dark – especially dark blue – for dynamic look
Red – use sparingly -- effective as accent
View slides in grayscale to check contrast
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BACKGROUNDS
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Simple Background ...
Avoids distractions
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• Avoids distractions
• Allows good contrast
Simple Background ...
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• Avoids distractions
• Allows good contrast
• Prevents confusion
Simple Background ...
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Avoids distractions
Allows good contrast
Prevents confusion
Keeps a clear, clean design
Simple Background ...
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Choosing a design
1. Look at the slide handout 2. Answer question
1
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PowerPoint Template
What could be better???
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PowerPoint Template
What could be better???
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PowerPoint Template
What could be better???
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PowerPoint Template
What could be better???
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PowerPoint Template
What could be better???
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Big Top Tip #2 Backgrounds
Keep backgrounds simple
NO distractions
Have good contrast
Eliminate confusion
AVOID Microsoft Templates!
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Fonts
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What font do YOU use?
Share the font you usually use with the person next to you.
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Font Analysis
Let’s analyze your choice!
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Courier NewOrganized and Structured
Comic SansYou think you are funny
Times New RomanTechnophobic you always use the default
Font Analysis
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GeorgiaYou speak with a Southern
accent
Arial You like the Little Mermaid
Old EnglishYou enjoy malt liquor
Font Analysis
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HelveticaYou are a mayonnaise lover
Black Adder You are an African
American accountant
Wing Ding (Wingding)You’re a nerd and have no life
(You’re a nerd and have no life)
Font Analysis
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What font should I
use?
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MYTH or FACT
Serifs (fonts with feet) are the best for PowerPoint because the little cap or foot makes text easier to read.
MYTH
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Font Style
Any Sans Serif font, such as ARIAL, is easy to read on screen
Any Serif font, such as TIMES, is more difficult to read on screen
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Font Type
Sans serif fonts (no feet):
more legible in large size
more legible at a distance
more legible in a dimly lit room
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To Bold or Not to Bold
Arial
Comic Sans
Papyrus
Arial
Comic Sans
Papyrus
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Font Size
• Can you read this? This is Arial 12
• How about this? This is Arial 18
• Can you read me now? This is Arial 24
• Is this easier? This is Arial 32
• What about this? This is Arial 36
• And this? This is Arial 44
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Big Top Tip #3 Fonts
ALWAYS use LARGE text size!!
Do NOT use automatic font OR size
Use Sans Serif
If slide is too crowded...
Use TWO slides, do not reduce text size!!!
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STYLE
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• People tend to put every word they are going to say on their PowerPoint slides. And yet, PowerPoint slides are often cluttered with unnecessary words. This makes the text both harder to see and more difficult to absorb.
• Although using a lot of words eliminates the need to memorize your information, ultimately this makes your slides crowded, wordy, and boring. You will lose your audience’s attention before you even reach the bottom of your . . .
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(continued) … first slide.
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Maybe use
bullets????
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• Avoid• Excessi
ve• Bullet-
pointing• Only• Bullet• Key• Points.• Too• Many
• Bullet Points
• And• Your• Key• Messages• Will• NOT• Stand• Out.• In fact,
• The • Term• “Bullet
Point”• Comes• From• People• Firing• Guns at• Annoying• Presenters.
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On each slide …
• Limit the number of items
• Make just one or two points
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Use BULLETS to show a list WITHOUT
• Priority
• Sequence
• Hierarchy, …..
Numbers? Bullets?
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Use NUMBERS for lists WITH sequenceFor example:
How do you put an elephant into a fridge?1.Open the door of the fridge
2.Put the elephant in
3.Close the door
Numbers? Bullets?
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How do you put a giraffe into a fridge?
1.Open the door of the fridge
2.Take out the elephant
3.Put the giraffe in
4.Close the door
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3 Word Challenge
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Three Word Challenge Directions
1. This is a race!
2. The Challenge: Reduce bullets to 3 words
3. When finished—STAND!
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PowerPoint Tips
• Your PowerPoint presentation is an aid not the presentation in itself.
• If you have a slide with more than five bullets include them in a new slide.
• Make just major points with bullets your audience cannot read too much information from a slide, consider using handouts!
• Never read from your presentation.
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Minimize numbers
• PowerPoint's lure is the capacity to convey ideas and support a speaker’s remarks in a concise manner.
• That’s hard to do through a haze of numbers and statistics.
• Most effective PowerPoints don’t overwhelm viewers with too many figures and numbers.
• Instead, leave them for more thorough digestion in handouts distributed at the presentation’s end.
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• Serif fonts are the most difficult to read on screen
• Sanserif fonts are clearer because they are not fuzzy to the viewer
• Italics are difficult to read on screen because the letters run into each other.
• Underlines may signify hyperlinks so be careful when you use them
• Instead, use colors to emphasise important words or key points you want the audience to remember
Using Fonts
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Big Top Tip #4 Style
Empty Space adds IMPACT!
2-3 key points per slide
List WITH sequence—numbers
List without sequence—bullets
3-4 words per line
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GRAPHICS
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A good picture can be worth a
thousand words.Leadership is about
cultivating a culture of growth and success.
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Simplicity Significance Size
Graphics
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Work with your team
to determine if the slides meet the criteria.
3
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Let’s Share
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Big Top Tip #5 GRAPHICS
Support the KEY points
Don’t compete with message
Use appropriate size
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Animations and
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Animations and
Transitions
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Text Animations
Ask yourself...Will this end upjust annoyingmy audience?
WOW!
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Great for learning languages…
…or adding a bit of realism!
Animations and Transitions
STAND UP-HANDS UP!Using resources in this room & complete the Animations and Transitions Handout.
2.5
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Great for learning languages…
…or adding a bit of realism!
Please....Use Sound Sparingly!
Whoosh
Chime
Cash Register
Drum Roll
Suction
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Slide Transitions
Ask yourself…
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Great for learning languages…
…or adding a bit of realism!
Slide Transitions
Ask yourself…
Does the transition…
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Slide Transitions
Ask yourself…
Does the transition… add to or distract from
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Great for learning languages…
…or adding a bit of realism!
Slide Transitions
Ask yourself…
Does the transition… add to or distract from the purpose of the presentation?
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Big Top Tip #6 Animations & Transitions
Text Animation-use sparingly
Slide transition-why?
Sound-no… (well almost never)
Focus on message
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Your Friend…The Slide Master
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View
Slide Master
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Edit font and formatting
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Save and Close Master View
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Now…
Work on Creating Your Own
Slide Master
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Big Top Tip #7 Slide Master
Makes universal changes
Works great for long presentations
Create the Slide Master first
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One Last Thing …
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If it has a red line under it—check it!
• Many people do not use spel cheek before there presentation – BIG MISTAK!!!!
• Nothing maks you lok stupder then speling erors.
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Big Top Tip #10 SPELLCHECK
USE IT!
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And now …
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Something just for you!
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Your prescription for ailing PowerPoint
s…
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Ailing PowerPoint
CAUTION:• For presentation ONLY
• Don’t administer to sleepy learner
Use the Big Top Ten Tips to resuscitate your PowerPoint!
J. Nelson, MDP. Furlano, MD