beltola, guwahati -781 022 tel/fax no. 0361-2361082 ... · line from 21/07/2017 at . bidders have...

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कर्मचारी राज्य बीर्ा निगर्, आदर्म अस्पताऱ

Employees’ State Insurance Corporation Model Hospital

(श्रम एव ंरोजगार मंत्राऱय, भारत सरकार) (Ministry of Labour & Employment, Govt. of India)

Beltola, Guwahati -781 022 Tel/Fax No. 0361-2361082 / 2360085 E-mail:[email protected]

Website: www.esic.nic.in, www.esichospitals.gov.in

E-TENDER NO. 04/2017

E-TENDER FOR

SUPPLY OF GROCERY ITEMS FOR KITCHEN

NAME OF WORK:- E-TENDER FOR SUPPLY OF GROCERY ITEMS FOR KITCHEN OF ESIC MODEL HOSPITAL, BELTOLA, GUWAHATI FOR A PERIOD OF ONE YEAR.

Last Date & Time of Online submission 16/08/2017 (Up to 02:00 PM) Date & Time of Online Opening 16/08/2017 (at 02:30 PM) Estimated tender value

Rs.28,00,000/-(approx.) (Twenty Eight Lacs only) for one year.

EMD Amount Rs. 56,000/- (Rs. Fifty six Thousand Only) Period of contract 1 (one) year, extendable by another 1 year.

mailto:[email protected]

http://www.esic.nic.in/

http://www.esichospitals.gov.in/

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(श्रम एव ंरोजगार मंत्राऱय, भारत सरकार)

(Ministry of Labour & Employment, Govt. of India) Beltola, Guwahati -781 022

Tel/Fax No. 0361-2361082 / 2360085 E-mail:[email protected] Website: www.esic.nic.in, www.esichospitals.gov.in

INDEX

Sl. No. Description Page No.

A. Notice inviting E-TENDER (NIT) 3

B. Important instructions for Bidders 4

C. Terms and Conditions of Tender 5-6

D. Instructions for the Bidders 7-9

E. Technical Bid (Profile of the Bidder) 10

F. Declaration (Annexure-I) 11

G. Check List 12

H. Financial Bid 13-




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No. 432-D-25/12/1/Pt-1/2003-Genl Dated: 21.07.2017

E-TENDER NO. 04/2017

NOTICE INVITING E-TENDER (NIT)

E-Tenders in two bid system through 'e’ procurement solution are invited for supply of Grocery

Items for Kitchen of 75 bedded ESIC hospital Beltola, Guwahati. Tender documents are available on line from 21/07/2017 at https://esictenders.eproc.in. Bidders have to deposit the Earnest Money Deposit (EMD) of Rs.56,000 (Rupees Fifty Six Thousand Only) in the form of Demand Draft/Bankers Cheque from a scheduled bank drawn in favour of “ESI Fund A/c. no. I”, payable at Guwahati. The interested bidders should upload their bids along with duly signed scanned copies of all the relevant certificates, documents, etc. in support of their technical & price bids on the https://esictenders.eproc.in latest by 16/08/17 upto 2.00 PM. The technical bids will be opened online on 16/08/17 at 2.30 PM. Tender documents are also available for viewing on the website of Employees' State Insurance Corporation i.e. www.esic.nic.in. & www.esichospitals.gov.in .

Medical Superintendent






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Important Instructions for Bidders All bidders/contractors are required to procure Class-IIIB Digital Signature Certificate (DSC) with

Both DSC Components i.e. Signing & Encryption to participate in the E- Tenders.

Bidder should get Registered at https://esictenders.eproc.in.

Bidders can contact our Helpdesk at https://esictenders.eproc.in/html/Support.asp

Bidder needs to submit Bid Processing Fee charges of Rs. 2495/- (non-refundable) in the form of

Demand Draft from any scheduled bank, in favour of M/s. C1 India Pvt. Ltd. payable at New Delhi

for participating in the Tender.

Along with the Demand Draft, Bidder needs to send a covering Letter mentioning about the Payment

Details, Company Name, Address, Payment towards ESIC Bid Processing Fees (Mention the Tender

ID and Tender Title).

The payment should reach at the below mentioned address, one day before the due date and time

of Bid Submission:

Kind Attn: Mr.MohitChauhan C1 India Pvt. Ltd. 301, Gulf Petro Chem Building, 1st Floor, UdyogVihar, Phase – 2, Gurgaon, Haryana - 122015 Note: Payment will be approved only after physical receipt of Demand Draft.

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TERMS & CONDITIONS OF TENDER

A. Estimated tender value: - Rs.28, 00,000/-(approx.) (Twenty eight Lacs only) for one year.

B. Period of Contract: The Contract shall initially be for a period of One year and may be

extended further for a period upto one year subject to satisfactory performance, on the same

terms and conditions on acceptance of both the parties. The rates approved shall remain

unchanged during the period of contract.

The Medical Superintendent reserves the right to terminate the contract by serving one

month’s notice, in writing. The Contract can be terminated by giving one month notice by

either party.

C. Earnest Money: Rs. 56,000 /- (Rupees fifty six thousand only) to be deposited, in form of demand Draft/bankers cheque from a scheduled bank drawn in favour of “ESI Fund A/c. no.

I”, payable at Guwahati. EMD to be submitted in a sealed envelope super-scribing on it “E

Tender for Supply of Grocery Items for Kitchen” and drop it in the tender box placed in the room of Deputy Director (admn.) chamber, ESIC Model Hospital, beltola, Guwahati-22 on 16.08.2017 by 2.00 P.M.

D. Last date of submission: Last Date of uploading of Tender is 16/08/2017 up to 2.00 P.M.

E. Date of opening of Tenders: Technical bid will be opened on 16/08/2017 at 2.30 P.M.

F. The bid shall be valid for 6 months from the date of opening.

The tender shall be opened in presence of the bidder who chooses to be Present during opening of

bids. If the date of opening of bid is declared a holiday, bid will be opened on next working day at 2.30 P.M.




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Eligibility Conditions of bidders:-

1. The bidder should be a company/firm engaged in supply of Grocery Items for Central or

State Govt. or PSU or Corporate Hospitals having minimum bed strength of 100 beds for

at least 2 years, during last seven years, till publishing of this tender.

2. The bidder should have successfully completed the following work in the last 07 years :

a) One similar nature of work of value not less than 22 Lakh or

b) Two similar nature of works of value not less than 17 Lakh or

c) Three similar nature of works of value not less than 11 Lakh

Documents to be uploaded

Bidder firms which fulfil the above eligibility conditions should upload tender documents

signed by authorized person on each page, the technical bid, price bid, & tender form along

with the scanned copy of following documents failing which their bids will be rejected.

1. Tender Document duly signed and stamp.

2. Copy of Valid registration of the Agency/firm under Shop & Establishment Act.

3. Copy of PAN Card.

4. Copy of Work orders/Completion Certificate in support of Eligibility condition 1 and 2.

5. Copy of GST Registration Certificate.

6. Declaration as per Annexure-I

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INSTRUCTIONS FOR THE BIDDER

1. Tender form shall be completed in all respect. Incomplete or tenders without E.M.D. shall be treated as invalid.

2. Bidders have to ensure that all the documents are properly uploaded at https://esictenders.eproc.in and are readable format.

3. The Competent Authority of ESIC reserves the right to accept or reject (fully or partially) any tender or all tender without assigning any reason.

4. Conditional tenders are liable to be rejected.

5. The E.M.D. of unsuccessful bidders shall be refunded within one month after the award of work to the successful bidder or completion of present tender process.

6. On acceptance of the tender, within the period specified by the Medical Superintendent, the contractor shall deposit as security deposit @ 5% of the tender amount. The hospital authority shall be entitled to forfeit the Security Deposit or any part thereof without prejudice to any other remedies provided in the contract or available under the law. The security shall be in the form of Demand Draft/ Bankers Cheque in favour of ESI Fund A/c. No. 1, payable at Guwahati or in the form of Bank Guarantee.

a) If the contractor fails in fulfilling above-mentioned terms and conditions, such failure will constitute a breach of the contract and the Medical Superintendent shall be entitled to make other arrangements at the risk and expense of the contractor. b) On due performance and completion of the contract in all respects, the Security Deposit will be returned to the contractor without any interest on presentation of an absolute ‘No Demand Certificate’ in the prescribed form and upon return in good condition of any specifications, samples or other property belonging to the purchaser, which may have been issued to the contractor.

7. Evaluation of Technical Bids: Bids received and found valid will be evaluated by the ESIC to ascertain the best-evaluated bid for the complete work/services under the specifications and documents. The bidder should take care to submit all the information sought by ESIC in prescribed formats.

8. Incomplete, conditional, telephonic bids or tender uploaded after due date will not be

considered and summarily rejected.

9. Financial Bid: The financial bid of the bidders, whose technical bid is found to be suitable, will be opened in the presence of the bidders, who choose to attend the opening of financial bid.

The lowest bid will be evaluated on the basis of yearly expenditure amount as quoted by bidders in financial bid.

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Award of Work: a. The selection of the agency will be at the sole discretion of the ESIC who reserves its right to accept or reject any or all the proposals without assigning any reason thereof. b. The contract for Supply of Grocery Items for kitchen shall be awarded to the best qualified Responsive tender. c. Upon evaluation of tenders, the decision on the award of contract will be intimated to the successful bidders.

GENERAL CONDITIONS OF CONTRACT

1. All the items supplied by the successful tenderer should be of Agmark/FSSAI approved/certified and neatly packed. The packing should clearly mention the date of

packaging and expiry date.

2. If any product is found substandard in the terms of that product packaging and at the time of use, the total quantity mentioned in supply order is to be replaced including consumed Items without any extra cost to the hospital.

3. Pulses (dal) rice & sugar should be dry, neat & clean, stone free and unpolished.

4. The bidder would be wholly responsible for the supply of grocery and delivery of grocery

items to kitchen of the ESIC Model Hospital, Beltola, Guwahati-22.

5. The bidder at all times should indemnify ESIC against all claims, damages or compensation under various statutory provisions.

6. In case of breach of any terms and conditions of the contract, the Performance Security Deposit

of the Contractor will be liable to be forfeited by ESIC besides annulment of the contract.

7. Supply order will be issued to the agency as and when required.

8. Supply should be executed by the agency within the stipulated time mentioned in the supply order.

Payment Procedure: Payment will be considered on monthly basis. The contractor shall submit bill in triplicate by the 7th day of each month for the executed up to end of previous month in a prescribed format as approved by ESIC. Bill must be raised based on the rate quoted in tender. After submission of monthly bill complete in all respect by the contractor the payment will be made within 15 days of submission of bill. No advance payment will be considered.

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Liquidated damages: Whenever and wherever it is found that the supply of items by the supplying agency is not up to the mark, it will be brought to the notice of the agency and agency is responsible to replace the item immediately otherwise liquidated damages @ Rs.500/- per item shall be imposed. The decision of Medical Superintendent shall be final, in this regard.

Risk Clause

The Contractor shall at all times have standby arrangements for carrying out the work under the Contract in case of any failure of the existing arrangement. ESIC reserve the right for termination of the contract at any time by giving 30 days written notice, if the services are found unsatisfactory and also has the right to award the contract to any other selected bidders at the cost, risk and responsibilities of Contractor and excess expenditure incurred on account of this will be recovered by ESIC from the Contractor’s Security Deposit or pending bill or by raising a separate claim.

I. All necessary reports and other information will be supplied on a mutually agreed basis

and regular meetings will be held with the ESIC.

II. In the event of loss/damage of equipments etc. at the premises of the ESIC due to

negligence/carelessness of Contractor staff, then the Contractor shall compensate the loss

to ESIC. Dispute Settlement It is mutually agreed that all differences and disputes arising out of or in connection with this Agreement shall be settled by mutual discussions and negotiations if such disputes and differences cannot be settled and resolved by discussions and negotiations then the same shall be referred to the Sole Arbitrator appointed by the Medical Superintendent, ESIC whose decision shall be final and binding on both the parties. In case of any legal dispute Guwahati will be the jurisdiction. Termination clause During the period of agreement if it is found that the agency is not providing proper services or charging by fraudulent manner or otherwise, the Medical Superintendent reserves the right to forfeit the security deposit whole or part thereof in favour of ESIC and agreement will be terminated after giving 30 days notice. In such situations, tender can be allotted to second lowest bidder. In above mentioned conditions the Medical Superintendent reserves all the rights.

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TECHNICAL BID PROFILE OF THE BIDDER

Sl. No. Description

1 Name of Tendering Company/Firm

2 Name of owner/Partners/Directors

3 Full Particulars of Office/Shop

4 Address

5 Telephone No./Fax

Email Address

6 Full Particulars of the Bankers of Company/Firm, with full

Address/Tel. No.

I. Name of the Bank

II. A/C No.

III. Branch

IV. IFSC Code

V. Telephone No.

VI. Email Address

7. PAN/GIR No.

8. GST Registration No.

Note: A cancelled cheque has to be attached with tender documents for the purpose of refund of EMD in case of non successful bid.

Date:

Signature of owner/Managing Place: Director/ Partner

Name: Seal:

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Annexure-I

DECLARATION

On non-judiciary stamp paper of RS.100/-

NAME OF WORK:- E-TENDER FOR SUPPLY OF GROCERY ITEMS FOR KITCHEN OF ESIC MODEL HOSPITAL, BELTOLA, GUWAHATI.

Dear Sir,

1. I/ we________________________ hereby submit the tender application for the above

mentioned works

viz__________________________________________________________________________ ___________________________________________________________________________. 2. I/We hereby declare that I/we have perused and understood the tender document and

accept all the terms & conditions, stipulated by the ESIC in connection with the tender for

supply of Grocery Items for Kitchen of ESIC Model Hospital, Beltola, Guwahati for a period of

one year. 3. I/we confirm that all cuttings and over-writings have been deleted & re-written afresh and

initialled wherever required. 4. Each and every page of the tender document has been signed and seal/stamp of the

firm/Agency/Company affixed. 5. Firm/Agency/Company has not been blacklisted /debarred by any government /public sector

organization in last 7 years.

Date:

Signature of owner/Managing Director/ Partner

Place: Name: Seal:

N.B.: The above declaration, duly signed by the authorized signatory of the company, should be enclosed with Technical tender.

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CHECKLIST FOR UPLOADING OF TENDER

NAME OF WORK:- E-TENDER FOR SUPPLY OF GROCERY ITEMS FOR KITCHEN OF ESIC MODEL HOSPITAL, BELTOLA, GUWAHATI.

THE FIRM IS REQUESTED TO FOLLOW THE CHECK LIST AT THE TIME OF UPLOADING OF TENDER DOCUMENT WITHOUT WHICH THE OFFER IS LIABLE TO BE CANCELLED.

S. No Particular Yes/No

1 Tender Document duly signed and stamped.

2

Copy of Valid registration of the Agency/firm under Shop & Establishment Act

3 Copy of PAN Card

4

Copy of Work orders and Completion Certificate in support of Eligibility condition 1 and 2 as mentioned at pg. No.6

5 Copy of GST Registration Certificate

6 Declaration as per Annexure-I at pg. No. 11

N.B. Bidders to ensure that all

i) All the above documents are uploaded. ii) All pages of the tender document have been signed and stamped by the

authorized persons except original documents uploaded iii) Documents are legible (clearly readable)

I/we certify that the information furnished above is true and correct. The terms and conditions are

acceptable to us and I have the authority to bid a E-TENDER.

Signature of owner/Managing Partner /Director

Name:

Seal:

Date:

Place:

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FINANCIAL BID (To Be Filled Online only)

NAME OF WORK: - E-TENDER FOR SUPPLY OF GROCERY ITEMS FOR KITCHEN OF ESIC MODEL HOSPITAL, BELTOLA, GUWAHATI.

Quote your Rate

Sl. No.

Name of the Dietary Item & Specification

Estimated Quantity for 1 (one) Year

(Approx)

Rate per Unit Total Amount

for 1 Year (3 x 4)

1 2 3 4 5

1 Cow's Milk (Ltr.) 4650

2 Egg (dozen) 3390

3 Bread Sliced (kg) 1725

4 Amul Butter (kg) 185

5 Sugar(Kg) 735

6 Amuly (kg) 96

7 Tea Leaf(kg) 164

8 Biscuit Sweet(kg) 750

9 Biscut-low sugar(Cream craker) (Kg) 97

10 Curd (Kg) 200

11 Banana (Malbhog) (kg) 515

12 Orange (kg) 215

13 Apple (kg) 980

14 Mango (kg) 500

15 Mousumbi (kg) 180

16 Other seasonal fruits (kg) 182

17 Rice (kg) 7560

18 Atta (kg) 145

19 Masur Dal (Small) (kg) 815

20 Moong Dal (kg) 950

21 Moong (Gota) (kg) 50

22 Soya Chunks (Small Size) (kg) 52

23 Mustard Oil (Ltr.) 360

24 Salt (kg) 200

25 Turmeric (Haldi) kg 57

26 Cabbage (kg) 1230

27 Cauli Flower (kg) 578

28 Papaya (kg) 1410

29 Squash (kg) 1332

30 Long Beans (kg) 1348

31 Tomato (kg) 612

32 Jika (kg) 872

33 Parwal (Potol) (kg) 995

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34 Cucumber (kg) 1062

35 Gourd (Panilao) (kg) 1737

36 Other green leafy veg. (kg) 1787

37 Good Gourd (Vat Kerela) (kg) 650

38 Green Banana (Kash Kala)kg 887

39 Spinach (kg) 130

40 Potato (kg) 1257

41 Onion (kg) 344

42 Konduli (kg) 260

43 Lemon (kg) 755

44 Carrot (kg) 500

45 White Guard (Kumura) (kg) 700

46 Rou Fish (Cut without head & tail) (kg) 820

47 Chicken (Broiler) kg 907

48 Paneer (kg) 198

49 Tej patta (kg) 22

50 Jira Powder (kg) 40

51 Panch Phuran (kg) 20

52 Ginger (kg) 57

53 Garlic (kg) 57

Total Yearly Expenditure

Note:

1. The lowest bid will be evaluated on the basis of yearly expenditure amount as quoted by bidders in financial bid.

2. Quoted rates should be inclusive of all taxes, levies, Octroi, Freight, Cartage, Forwarding, Handling Loading, Insurance etc.

3. Quantities of above mentioned items are tentative. The payment shall be made for actual quantities executed at the contract rate.

4. The rates of items quoted in financial bid will be valid during the period of contract. No increase in the rates of items shall be entertained.

Signature of owner/Managing Partner /Director

Name:

Seal:

Date:

Place: