bertl kyocapture article

©BERTL, Inc. 2005. 200 Craig Road, Manalapan, NJ 07726. All Rights Reserved. No copying, distributing, or storage of any kind is permitted. To obtain a reprint license, call (1) 732-761-2311. For information on BERTL reports, awards, and subscriptions, visit www.BERTL.com

10th Annual Awards

A 21st Century documentimaging strategy relies on amarriage between hardwareand software products.BERTL’s Best Awards highlightsoftware solutions that excelin areas including fleet man-agement, cost control, net-work security, document work-

flow, archiving, and distribu-tion — issues that are criticalpoints of decision-making inevery company.

BERTL has named Kyocera’sKYOcapture “BERTL’S Best” in2005, in the category of BestWorkflow ManagementApplication.

Automating paper processes signifi-cantly reduces administrative andphysical storage costs, while sharingof electronic copies of paper docu-ments eliminates dependence oninteroffice mail, couriers, or regularmail. Providing simple, structured doc-ument capture, processing, and rout-ing workflows, KYOcapture — which isdriven by NSi’s AutoStore — providesa single platform which enables com-panies to easily and seamlessly cap-ture, process and route informationdirectly from the control panel of theMFP. Device-independent in nature,KYOcapture captures both hardcopyand electronic (e.g., Word, PDF, andXLS files) documents through multiplesources including MFPs, digital copiersand scanners, e-mail, desktops, wire-less devices, and fax equipment fromvarious manufacturers.

Captured documents are recognized,tracked, and indexed — individually orin batches. Capture can be as simpleas a basic scan to file task, to morecomplex tasks including barcoderecognition and key metadata fieldpopulation at the Kyocera MFP touchscreen routed directly to new or exist-ing customer databases.

Following capture, documents can beprocessed through a wide range of

Best Workflow Management Application

Kyocera KYOcapture

Administrators utilize an easy-to-use interface to design workflows withinKYOcapture.

Michael Focia

Highlight


image enhancement and editing toolsincluding OCR, despeckling, deskew-ing, and much more before the finalstage of the process is undertaken.

The final stage in the KYOcaptureworkflow process involves the routingof the captured and processed docu-ment to multiple final destinations.Documents can be routed to numer-ous content repositories or businessapplications, databases, and e-mailsystems. Tight integration with docu-ment management systems helps con-solidate and streamline captureprocesses into a single action process.

One set of capture workflows can bedefined for all document and contenttypes, both easing administrativerequirements and reducing the userlearning curve. Alternatively,KYOcapture can be set up to automati-cally capture and archive content sentto a particular e-mail address (POP3 orSMTP) or polled/monitored directory.

The application is fully integrated andcertified with Documentum D5 andApplicationXtender, Domino.doc,SharePoint Portal Server,Hummingbird, iManage, OpenTextLiveLink, Lotus Notes/Domino, andExchange. Also featured is the ability tosend documents to multiple documentmanagement applications, networkfolders, printers, and fax services.

While KYOcapture’s open architecturemeans that it can be used with anyscanning input device, Kyocera hasworked closely with NSi to create amuch richer marriage between thehardware and software elements.

The first key differentiator betweenKYOcapture and some the other

MFP/AutoStore solu-tions is a result of thestrong bidirectionalinterface. This bidi-rectional capabilityallows the wizard-likedevice interface to berefreshed as userwalks through thedevice panel. Thisenables KyoceraMFP devices to becapable of interacting with the applica-tion while in use, allowing:

1. Server level validation of thedevice panel interaction

2. A dynamic menu definition for theusers and the way they walk throughthe wizard-like interface; and

3. Allows applications to directly inter-act with the device without takingCPU time on the device.

A second key differentiator ofKYOcapture is its ability to make greatuse of the range of local databasesthat house users, private contact list,public email address books, and PCaddresses. KYOcapture has madegreat use of the interfaces into thesedatabases to integrate them directlywith Lotus Notes Public AddressBooks or Microsoft Exchange GlobalAddress List. Even further distinctionwas built by Kyocera that enablestheir users to synchronize their privatecontacts from Notes or Exchange intothe device.

In summary these capabilities enable:

• Public Email Synchronization: veryvaluable for remote devices thatneed updated Public email

• Private user contact list synchroniza-

tion: very valuable for offices whereusers have private contacts for send-ing emails

• Device propagation which allowsone device to be primary/masterdevice and other devices to be sec-ondary: valuable to keep devices insync automatically

• Device grouping which allows adevice to be grouped by organiza-tional definitions (defined in ActiveDirectory) so that various users cansee their own set of capabilities with-in their own devices

• Authentication directly with ActiveDirectory/LDAP/Novell directoriesfrom the panel.

KYOcapture, through a combination ofthe advanced bi-directional ability ofthe Kyocera MFP design and thesophistication and customizableKYOcapture software workflowprocesses, offers organizations theability to capture, process, and routeboth paper and electronic documentsin a flexible, easily-programmed envi-ronment that is both richer and morefunctional than similar applications.

10th Annual Awards

Entering a KYOcapture workflow from a Kyocera MFPtouch screen


Founded in Japan in April, 1959,Kyocera is a familiar name throughoutthe international business community.The company is continuously expandingand is currently represented in 160countries. Kyocera acquired well-knowncopier company Mita in the 1990s andnow does business as Kyocera Mita.

Kyocera’s headquarters are in Kyoto,while Kyocera’s main headquarters arebased in Osaka, Japan. The companyhas more than 40,000 employees, splitinto various groups throughout the world.Kyocera’s focus is on various hardwareand software products and solutions.Kyocera has a wide reach across the

global market. Kyocera is mainly anoffice equipment specialist, interested inthe development of copiers, multifunc-tional devices, printers, and fax products.

The company focuses on low- to mid-range volume areas of the businessmarket. However, it has a sturdy, high-volume product range available as well.

Kyocera’s concern for environmentalissues is visible in the design of manyof its machines. The company’sECOSYS® (Ecology, Economy, andSystem) printers have eliminated dis-posable print cartridges to reduceindustrial waste.

To further build on its success, Kyocerais focusing on the development of soft-ware and network solutions that inte-grate with their hardware products.These measures will enable the compa-ny to provide a more comprehensive,consultative approach to assist its cus-tomers in getting more value from theirdocument management processes.

Kyocera states that it remains dedi-cated to further developing their busi-ness and increasing the satisfactionof its customers.

BERTL’s BestRecognizing the Best in DigitalImaging Technology and Innovation

For the 10th consecutive year,BERTL, Inc. presents BERTL’s Best:the best devices and software in thedigital imaging marketplace.

BERTL’s Best award winners areselected after rigorous analysis of thehundreds of digital imaging devices,software, and management utilities inthe world-wide marketplace.

BERTL’s analysts review currentproduct lines and new product intro-ductions to identify the select groupof devices and software that standapart from the others.

BERTL’s Best covers the entire digi-tal imaging and document manage-ment arena:

• Executive Office MFPs• General Office Monochrome MFPs• Back Office Production Devices• Wide Format Devices• Digital Duplicators• General Office Color MFPs• Back Office Production Color

Devices• Document Scanners• Software and Utilities

Plus, BERTL’s Best recognizes prod-ucts for cost-efficiency and innovation.

While print or copy speeds areimportant, it is the feature set, func-tionality, performance, and overallbusiness process value that are thekey considerations in judging whichproduct is “BERTL’s Best.” Theimportant question: “How well doesthis product work in a real-worldbusiness setting?”

BERTL combines its wide-rangingknowledge of the competitive land-scape and contact with buyers abouttheir product and supplier experi-ences to identify worthy products.BERTL analyzes network manage-ment utilities, concurrency and con-tention, print and copy productivity,image quality, return on investment,competitive advantage, accessibility,design and build quality, standardfunctions, modularity of design andupgrade path, installation, and more.

BERTL is 100 percent independent.It receives no funding from the indus-try and all product evaluations andreports are published at BERTL’sown expense for its subscribers.

BERTL publishes the world’s largestlibrary of business competitive intelli-gence for the digital imaging marketat www.BERTL.com

Spotlight On Kyocera

10th Annual Awards