bEST Guard – Information Logging

bEST Guard

Records all actions executed on an MFP

Produkt type: Server based application (software only)

Development done by BEU -> dots

Tier 1 product

Application category: Device Management, Security

Target segment

Demand: This application is aiming for high security environments in which

tracking image log data is required.

Target Groups:Banks R&D divisionsDefence industry

Key features

Send a copy of all scanned/copied/faxed/printed pages (images) together with some additional information to an external database

The information log can be analyzed Provide a database browser with searching functions enabling

administrators to sort information due to specific criteria Ability to create a new database on the database server Offers a log report & email notification feature Search for image log capable Konica Minolta MFPs 

and select MFPs to be monitored  Windows background service

bEST Guard - Workflow

Stored job information

• Scan- / Copy- / Fax- / Print-image in PDF format• User name • MFPs serial number• Send time • JobID

• JobStatus (e.g processing, completed, aborted)• JobStatusDetails (e.g. Power Off) • Job Received time • Job Completed time • Job Type • Job Name• JobDocPageNumbers • JobDocCopyNumbers • JobPageSize (e.g. A3, A4) • JobDestination (e.g. IP address, output tray,…)

From XML file

From SNMP

Configuration notes

Image log data would not be stored directly inside thedatabase, but in the bEST Guard server’s file system structure -> in order keep the database small and stable

The database only contains a link to the related image data bEST Guard only provides a database browser Email notification feature should be usedImage log data and related job log data is sent from Konica

Minolta MFPs– that are supporting the image log feature Implementation of bEST Guard is only useful in

combination with an authentication solution

Legal

Pay attention to data protection requirements which could be vary due to country regulations

Customer has to inform employees before using bEST Guard Employees has to sign a document “declaration of consent”

Key benefits

Supports administrators in creating secure workingenvironments by avoiding information leaks

Transparancy of all jobs processed via MFPs Helps against information leaks Ensure data protection & securitySimple and quick overview of documents

and users who handled themClosing security holesEstablishing high security standards

Information Logging Avoiding security leaks

Thank you for your attention!