Please go through several advantages of outsourcing payroll to Paybooks compared to other vendors

Feature Normal Vendor Paybooks Paybooks Advantage

Accessibility to

HR/Finance Provides no access to the application

Provides access to Paybooks 24/7

from any Internet connection

Run on demand reports, check out important data at your own

convenience

Accessibility to

Employees / Employee Self

Service Module

Employees don’t have a self service

portal. Employees depend on HR for all personal, official, leave, payslip, tax

and other details.

Provides a secure portal for

employees to view their pay slips, leave, reimbursements, benefits,

retiral benefits and a persona

dashboard. Allow employees to make changes to

personal info.

Finance and HR are freed from

routine/mundane activities on entering employee personal data,

answering employee queries,

generating payslips etc

Empower employees with on demand access and info.

Increase overall productivity.

Security You are not sure what security policy the vendor follows

Multi layered security. Data hosted on

an ISO 27001 and BS 25999 certified

data center.

Always be sure of your data protection and backups

Payslips Manually mailed out / physically

handed out.

Employees have any time access to

payslips from the ESS module.

No payslip preparation – save time

and energy.

Auto generated payslips – be

guaranteed of 100% accuracy.

HR is not bothered with repeated requests on generating payslips for

past months etc

Legal Compliance Totally dependent on vendor without

any insight.

You get access to all statutory reports

at any time. Be sure of 100% compliance.

Tax Declarations from Employees

Collect and update manually Enable employees to declare and submit proof online.

Have a hassle free income tax

compliance. HR/Finance need not collect physical declaration forms

from employees and “copy paste”

from spreadsheets.

Saves lot of time and energy.

Is always 100% accurate as there is

no manual effort

Employee Tickets Receive and answer tickets manually Ticket Manager inbuilt

Save time and energy.

Increase employee productivity

Reports

Wait for vendor to provide reports.

Keep requesting new reports when

additional info required.

Pay additional cost for new reports

Have access to a rich report section. Have “On Demand” reports for all

payroll related info at a click of a button.

Design and create new reports very easily

Increase your productivity. Save time on MIS preparation with no

worries on inaccurate reports.

Access and generate even historic

reports whenever you want

Co-Sourcing Not possible Provides an innovative and useful co-sourcing option

Please read the section on co-sourcing for more info and benefits

Flexibility

If you decide to process in house, you need to migrate from the vendor’s

application to in house application.

No smooth shifting possible between

options. Always involves a migration cost

The same platform can be used if you decide to move payroll in house.

You can move to any option any time

seamlessly at no extra cost

No waste of time on implementations, data backup, data

re upload etc.

Change options at Zero cost

Payroll Inputs -

General

Send inputs each month in

spreadsheets to the vendor Input all data yourself

Save time on spreadsheet

preparation Input data at your own convenience

Be sure of accurate inputs

No botheration of checking on accuracy and completeness of input

data

Payroll Inputs – Attendance Related

Your bio-metric / access control system

cannot be integrated with the vendor’s

payroll app.

Tight integration possible between

your attendance systems and

Paybooks

No manual effort on work day

calculations.

Always accurate

Be saved of the botheration of

sending attendance data each month

Communication between Vendor and

You

Always through multiple e-mails and

phone calls. Through the Paybooks app directly.

No duplication of effort.

No waste of time

Greater accuracy levels.

Absence

Management Manual and prone to calculation errors

Integrated work flow enabled

powerful leave module.

Auto calculation of work days and

attendance based payouts

Spend Management Absent Integrated work flow enabled

reimbursement module

Finance spared of lot of manual and

paper work.

Employee Tax

Management Absent.

Employees can simulate their tax

liability from the ESS module and plan their taxes

Empower your employees with tax

liability data Ensure worry free time for

employees on the taxation front

Enable employees to file their

personal tax returns in just a few clicks

Be a pro employee entity

Multi Roles with

Multi Rights Absent

Create any number of HR/Finance/Auditor users to share

work

Save time by delegating work

Process payroll faster

Still have questions? Send a mail to support@paybooks.in and we will get in touch with you shortly.