best practices for completing the 2019 erg & council honors … · 2018-11-12 · and...

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Best Practices for Completing the

2019 ERG & Council Honors Award™

Application

Orlando, Florida

May 1-3, 2019


Angela CodySenior Manager,

Inclusion and Diversity

Fernando SerpaExecutive Director

Association of ERGs & Councils

Your Webinar Hosts


The premier resource for

strengthening the capability

of ERGs and Diversity

Councils to impact key

organizational & business

objectives.

The only annual national

award that recognizes,

honors and celebrates the

outstanding contributions

and achievements of ERGs

and Diversity Councils

It’s the only annual national

conference for ERGs and

Diversity Councils that

provides opportunities to

learn and share best

practices, network, celebrate

and recharge.

ERGCouncil.com

PRISM is a WBENC and WOSB certified full-service provider

of innovative and proven consulting, training and products

for:• Leveraging Diversity & Inclusion

• Addressing Unconscious Bias

• Increasing Cross-Cultural Competencies

• Preventing Harassing and Discriminatory Behaviors • Creating More Impactful ERGs & Diversity Councils

Recognizing the important organizational contributions and impact of ERGs & Diversity

Councils, we created three supporting practices:

ERGCouncilConference.com ERGCouncilConference.com

PRISMDiversity.com

Honors Award & Conference Host


Now in its 10th year, recipients of the award set the standards of

excellence for Employee Resource Groups and Diversity Councils.

Completing the application provides your group with a comprehensive process for internal

self-assessment and measurement.

All applicants receive their 2019 ERG & Council Honors Award™ Application Summary

Report that provides their results in comparison with those of the TOP 10, TOP 25 and

all applicants.

The TOP 10 recipients are given the additional recognition of being inducted into the

Leader’s Circle with additional recognition and benefits.

2017 applications represented 1,279 ERGs, BRGs, Diversity Councils and their chapters.

This year’s TOP 25 award recipients will receive their

rankings and their awards at the 2019 ERG & Council

Honors Award™ Ceremony May 3, 2019 at the Disney

Yacht and Beach Club in Orlando, Florida.

Honors Award Overview


Reason #2: “Bragging Rights”

Making the TOP 25/TOP 10 provides national

recognition, prestige and credibility and proves that

the group has met an externally recognized

standard of excellence.

Reason #4: “Cost-Effective Assessment”

The Application is a cost-effective internal

assessment and measurement that helps identify

strengths and development opportunities.

Reason #1: All Reasons

It’s all the reasons!

Reason #3: “Application Summary Report”

Allows benchmarking with the TOP 10, TOP 25 and

all applicants while providing best practices tips.

Top 4 Reasons for Applying


1. We don’t have many members

• 12 of 2017’s TOP 25 had less than 99 members

2. Our group is too young

• 7 of 2017’s TOP 25 were between 2 and 6 years old

3. Our organization is too small

• 9 of 2017’s TOP 25 had 3,000 or fewer employees

4. We are a not for profit/non profit/don’t generate or not

responsible for revenue/Not a Fortune 500

• Davenport University’s Diversity, Equity and Inclusion Council was

2016’s #2! Since 2009, there have been 14 similar organizations

(some who repeated) making the TOP 25.

5. We’re not ready

• 11 of 2017’s TOP 25 were first time applicants!

5 Myths for Not Applying


• The Application is free and opened to all U.S. based

Employee Resource Groups and Diversity Councils

that have been in operations for at least 2 years.

• Applicants complete and submit an online application

of 50 questions that evaluates their impact on their

organization over the past 12 months (2018).

• Award applicants are evaluated on contributions and

achievements in these four categories:

• Demonstrated Results

• Demonstrated Management Commitment

• Measurement and Accountability

• Communication and Education

• The 2019 Application opened September 12th and

closes December 31st. In fairness to all applicants,

no extensions will be granted and no late applications

will be accepted.

Honors Award Application Overview


Angela CodySenior Manager

Inclusion and Diversity

2017's TOP 2 Recipient


Application identifies

opportunities

Link results to organizational

goals

Identify metrics before

launching initiatives

Build the teamFollow the

formulaLearn from

others

The MNK Approach


• The impact that your ERG and Diversity Council had on your organization

in 2018 as demonstrated by the use of new, improved, or innovative

practices.

• All individual applications are reviewed and scored on how well they:

• define the Situation

• describe the Action(s) taken

• provide the Result(s) achieved with appropriate

metrics

What is Being Assessed?


Application Overview


Honors Award Application Overview


• “During the Pride Festival, this ERG introduced a

coupon to hand out to the attendees. The

redemption rate of these coupons was over 12%,

much higher than average rate of 2-4%,

generating sales of $5,516 and bringing in 25

new customers. We have now created unique

coupons for all the ERGs to track customer

loyalty and provide customer insight.”

• “Our BRG led our organization to create a brand-

new website in Spanish. The website’s design is

based on recommendations from internal focus

groups and community member meetings. The

site has new content and on-line tools (like

scheduling appointments) for Spanish-speaking

customers. More than 2,000 people visited the

site in the four months since launch, with an

increase in appointments kept made on the new

site of 20%.”

• .”

Best Practice Examples


Honors Award Application


• “The development of the Spirit of Leadership Program (SOL)

realized a 40% leadership career growth of members within

this BRG development program for Latinos. The success of

the program led ALMMA to present to the Executive

Leadership team on the proven results of the program. The

program was given additional resources to expand across 5

additional campuses.”

• “BRGs were tasked to develop people of color into leadership

roles. The BRGs partnered with Hispanic and Asian

chambers, local business leaders, senior leaders and our

Board of Directors. This increased and enhanced

programming and professional development opportunities.

The percentage of POC in five of the six leadership job bands

being measured increased by 14.6%.”

• “Members of this council led Career Conversations with

minority high school students to educate them about

healthcare careers, education options and overcoming

challenges to achieve career goals. Results of the 40 they

talked to, 4 applied and 2 were accepted to participate in the

internship programs.”

SOL

LEADERSHIP CAREERGROWTH

CAMPUSES

Best Practice Examples


Honors Award Application


• “To increase awareness about generational

differences, this Generational BRG created a

1-hour lunchtime workshop, Embrace

Generational Differences. As a result, 25

managers requested that this session be

presented to their staff.”

• “Lack of staff education on military

teammates and how to engage effectively.

Lunch and learn education sessions were

implemented along with e-learning tools. 400

teammates have participated in sessions.”

• “The goal was to incorporate D&I into New

Employee Orientation. We are now

presenting 2 sessions per month covering

20-50 new hires during each session.”

Workforce Education


• Read the Question Accurately…

• Interpret the Question Correctly…

• Answer the Question Completely!

Remember!


1) Fewer Application Questions - 50 vs. last year’s 59.

2) Some questions previously requesting you to make two separate area selections and provide two answers have been replaced with a request of providing just one best or new initiative.

3) We have added a new supplemental nomination form for Executive Sponsor of the Year. This is not required to be fill out unless you would like to nominate an executive sponsor for this additional recognition.

What’s New with the 2019 Application?


A candidate for the Executive Sponsor of the Year must have served at least

one year in the role and be shown to have contributed to the success of one or

more ERGs or Councils during the past year by providing support, outstanding

guidance and exposure.

Criteria:

• Leverages their position within the organization to influence senior

leadership and build engagement for the work of the Employee Resource

Groups and Councils.

• Shows a commitment to diversity and inclusion beyond involvement in an

ERG or Council.

• Committed to playing an active role in developing/supporting the ERG or

Council.

• Committed to a two-way developmental process: the professional

development of ERG leads/members and their own development in the

sponsor/advocate role.

New Executive Sponsor of the Year Award


1. The 2019 Application closes December 31st. No extensions will be

granted and no late applications will be accepted.

2. Create a task team.

3. Review the Application FAQs on the website prior to starting the

application.

4. Download the Application PDF and enter your responses into the form

boxes and text boxes prior to answering the online application.

5. Once you have completed filling in the PDF, you can then convert it to a

WORD document, spell check and make

any corrections.

6. Share the application responses with

other team members for their review,

comments and edits.

10 Success Tips You Need To Know


7. The online application uses “cookies” so it must be completed using

the same computer and browser.

8. Do not clear your browser data and delete cookies or you will lose all

your application information and will have to start over.

9. You can stop and resume work on your application at anytime. From

the same computer and browser you started the application, click the

"Begin/Resume Application Process" button on the website

application page.

10. Receipt of your completed and transmitted online application is

confirmed immediately once you’ve clicked “I ACCEPT”. You will

receive a “Your Application was Received!” message. Your

application is now closed and no longer accessible. If you are

submitting multiple applications from your organization you will need to

start a new online application.

10 Success Tips You Need To Know


What happens between the time you hit the "Submit " button and

the time you are notified of your application results?

1. Nothing happens until the application process closes on December 31st.

2. The application is stripped of the profile section and other organizational

identifying information and forwarded to the judges.

3. The judges independently review and score each application using a score

sheet.

4. All score sheets are collected from the judges and are run through a

weighted scoring algorithm producing each applicant’s final score. All

scores are sorted and ranked to produce the TOP 25.

Application Evaluation & Communication Process


5. Every applicant receives notification informing them of their status, whether

they made the TOP 25 or not.

6. Once all applicants have been notified, a press release and a broadcast

email is launched and the conference website and all social media is

updated announcing the TOP 25 recipients in alphabetical order.

7. On May 3, 2019, the TOP 25 recipients are honored and awarded and their

rankings revealed at the 2019 ERG & Council Honors Award™ ceremony

during the 2019 ERG & Council Conference at the Disney Yacht and

Beach Club in Orlando, Florida.

Application Evaluation & Communication Process

http://www.ergcouncilconference.com/diversity-council-honors-award.html

http://www.ergcouncilconference.com/diversity-council-conference.html


Time for Change!

Now in its 7th year, it’s the only annual conference

designed specifically for Employee Resource Groups

and Diversity Councils that provides opportunities to

recharge, get inspired, network, learn and share best

practices.

2017’s conference attracted over 400 attendees from

110 organizations from across the U.S and the world.

The 2 day conference consists of 4 workshops, 8

repeating concurrent sessions, 2 assembly sessions

with keynotes, 2 networking receptions and various

breaks and the annual Honors Award ceremony.

This year’s conference theme is “Time for Change”

and is set for May 1-3, 2019

at the Disney Yacht and

Beach Club in Orlando, FL.

Conference Overview


2019 ERG & Council Honors Award™ Ceremony

Friday, May 3rd

Orlando, Florida

ErgCouncilConference.com

Featuring the:

Time for Change!

May 1-3, 2019

After Show Q & A

ErgCouncilConference.com

best practices for completing the 2019 erg & council honors … · 2018-11-12 · and...

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