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Best Run Global Purchasing Training Documentation: Hubwoo (SRM) Marketing Catalog Order Process GPO Commodity Marketing April, 2013

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Objectives: At the end of this session, you will be able to: find the SAP Marketing Catalog order items and give-away articles create/complete a Shopping Cart understand the approval process

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2013 SAP AG. All rights reserved.3 Internal Agenda 1.Marketing Catalog in general and preconditions 2.Order give-away articles on SAP cost center 2.1Finding Hubwoo (formerly SRM) in Corporate Portal 2.2Finding the Global SAP Marketing Catalog 2.3Ordering items and give-away articles 2.4Completion of the Shopping Cart 2.5Approval process 3.Orders for private use

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2013 SAP AG. All rights reserved.4 Internal 1. Global Merchandise Catalog in general and preconditions If you have any special product requirements, please contact Chamberlain Marketing Group directly (sap.customer.service@brandoncompany.com) to discuss the possibilities. (sap.customer.service@brandoncompany.com) After discussing your request with the vendor please create the order manually in the Marketing catalog ( Promotional items) based on an offer provided by SC Communications (Chamberlain Marketing Group). For instructions how to create a Shopping Cart please follow this link.this link

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2013 SAP AG. All rights reserved.5 Internal 2. Order give-away articles on SAP cost center Please check your local Code of Conduct concerning the allowed value of presents.Code of Conduct Defined vendor for the U.S. is SC Communications with its sub- vendor Chamberlain Marketing Group - Vendor ID 90734274. (For deliveries outside US territory please use Brandon AB with Vendor ID 90733510). More information about the U.S. vendor - you could find under http://www.sc-communication.com/en/ and http://www.cmgestore.com/corp/ http://www.sc-communication.com/en/ http://www.cmgestore.com/corp/ Only if you have any special requirements that are not covered by the standard assortment that is in the SAP Shop (Merchandise Catalog), the vendor could also fulfill custom orders.

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2013 SAP AG. All rights reserved.6 Internal 2.1 Finding Hubwoo (formerly SRM) in the Corporate Portal

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2013 SAP AG. All rights reserved.7 Internal 2.2 Finding the Global SAP Merchandise Catalog

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2013 SAP AG. All rights reserved.8 Internal 2.3 Ordering items and give-away articles (I)

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2013 SAP AG. All rights reserved.9 Internal 2.3 Ordering items and give-away articles (II)

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2013 SAP AG. All rights reserved.10 Internal 2.4 Completion of the Shopping Cart (I) Click on Details (to add/check Account Assignment, Delivery Address, Notes and Attachment)

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2013 SAP AG. All rights reserved.11 Internal 2.4 Completion of the Shopping Cart (II) Check data in Account Assignment If shipment goes not to your office address please add under Delivery Address/Performance Location the place of delivery.

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2013 SAP AG. All rights reserved.12 Internal 2.4 Completion of the Shopping Cart (III) Add Notes and Attachments Add Vendor Text for supplier if: You need delivery on a special delivery date You have any additional remark/request for the supplier. Add an Internal Note for Accounts Payable. Following information are required for presents/vouchers: Recipient of presents/vouchers Reason or event of presents/vouchers If external recipient: company of recipient If internal recipient: legal entity of employee like SAP AG, SAP Germany. Please be aware that this information has to be added for each line item.

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2013 SAP AG. All rights reserved.13 Internal 2.4 Completion of the Shopping Cart (IV) 2. Click on Order if you have completed your Shopping Cart. 1. Having checked/added all required information click on Next.

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2013 SAP AG. All rights reserved.14 Internal 2.5 Approval Process When the process of Shopping Cart creation is finalized you will receive a Shopping Cart (SC) number and the cost center manager will get an email with the request to approve the SC. Depending on the amount of your order, the approval will run through different approval workflows (cost center manager, management). That means that there could be a few days difference between the creation of the Shopping Cart and the receipt of the Purchase Order by the supplier. To find out how to check the status and how to find the actual approver of your SC please follow this link.this link.

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2013 SAP AG. All rights reserved.15 Internal 3. Orders for private use SAP employees will get special conditions on the public Merchandise Online Shop for private orders. Visit www.sapmerchandise.com.www.sapmerchandise.com 2. Enter email address and click on Login. 2. Click Login

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Thank you Contact information: Meike Grupe GPO CP Merchandise SAP AG meike.grupe@sap.com

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2013 SAP AG. All rights reserved.17 Internal 2013 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. National product specifications may vary. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty. SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Please see http://www.sap.com/corporate-en/legal/copyright/index.epx#trademark for additional trademark information and notices.http://www.sap.com/corporate-en/legal/copyright/index.epx#trademark

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2013 SAP AG. All rights reserved.18 Internal 2013 SAP AG. Alle Rechte vorbehalten. Weitergabe und Vervielfltigung dieser Publikation oder von Teilen daraus sind, zu welchem Zweck und in welcher Form auch immer, ohne die ausdrckliche schriftliche Genehmigung durch SAP AG nicht gestattet. In dieser Publikation enthaltene Informationen knnen ohne vorherige Ankndigung gendert werden. Einige der von der SAP AG und ihren Distributoren vermarkteten Softwareprodukte enthalten proprietre Softwarekomponenten anderer Softwareanbieter. Produkte knnen lnderspezifische Unterschiede aufweisen. Die vorliegenden Unterlagen werden von der SAP AG und ihren Konzernunternehmen (SAP-Konzern) bereitgestellt und dienen ausschlielich zu Informationszwecken. Der SAP-Konzern bernimmt keinerlei Haftung oder Gewhrleistung fr Fehler oder Unvollstndigkeiten in dieser Publikation. Der SAP-Konzern steht lediglich fr Produkte und Dienstleistungen nach der Magabe ein, die in der Vereinbarung ber die jeweiligen Produkte und Dienstleistungen ausdrcklich geregelt ist. Keine der hierin enthaltenen Informationen ist als zustzliche Garantie zu interpretieren. SAP und andere in diesem Dokument erwhnte Produkte und Dienstleistungen von SAP sowie die dazugehrigen Logos sind Marken oder eingetragene Marken der SAP AG in Deutschland und verschiedenen anderen Lndern weltweit. Weitere Hinweise und Informationen zum Markenrecht finden Sie unter http://www.sap.com/corporate-en/legal/copyright/index.epx#trademark.http://www.sap.com/corporate-en/legal/copyright/index.epx#trademark