bethlehem public library p.m.€¦ · expenses of carol anne desch, vicki dworkin, iris dagostino...

BETHLEHEM PUBLIC LIBRARY

Board of Library Trustees July 11, 1983

Meeting -Agenda-

-Recognition of invited guest, David Willey, to report on fencing prices for the lawn next to his house.

~ -Minutes of the Meeting.

-Financial Report.

-President's Report.

-Director's Report. A. Old Business

1. Update on the Public Access Microcomputer.

B. New Business 1. Lighting of the Green. 2. Transfers. 3. Personnel report.

-Officers' Reports.

7:30 p.m.

MINUTES OF THE BOARD OF TRUSTEES MEETING of the Bethlehem Public Library

June 6, 1983

PRESENT Mrs. Ethel Birchenough, President Mr. William Seymour Dr. Theodore C. Wenzl Dr. Thomas Shen Mrs. Joyce Strand Mr. John s. Hodges, Director Ms. Anne Uhrik, Administrative Assistant

GUESTS Mr. and Mrs. David Willey

The Meeting was called to order at 7:30 by President Birchenough.

RECOGNITION OF GUESTS Mr. and Mrs. David Willey The Willey's requested a split rail fence be placed between

their driveway and library property to prevent Library patrons from cutting across their property on their way to the Library. Mr. and Mrs. Willey stated that 100 feet of fencing should be sufficient.

The Board agreed to consider their request and at the next meeting the Willey's will present a report on fencing prices.

MINUTES The Minutes of May 16, 1983 under Director's Report: New Business #2 should state "total funds in the amount of $225.00 for Marie Carlson, Carol King and John s. Hodges to travel to the Educational Film Library Association Annual Meeting"

Upon a motion by Mrs. Birchenough with a second by Dr. Wenzl, the minutes of May 16, 1983 were approved as amended.

FINANCIAL REPORT Due to the Kristine Lynes•, Senior Bookkepper, resignation

and the early date of the June Board Meeting, the May Financial Statement will be presented along with the June Financial Statement at the next Board Meeting, July 11, 1983.

Upon a motion by Mrs. Birchenough with a second by Dr. Shen, Accounts Payable were approved in the amount of $14,955.27. (Copy attached)

Upon a motion by Mrs. Strand with a second by Mr. Seymour, Travel Expenses were increased by $40.00 to cover the additional travel expense to the Educational Film Library Association Annual Meeting. Thus, total travel funds for that meeting are amended in the amount of $265.00.

TREASURER'S REPORT Due to the early date of the June Board Meeting, the May

bank statements were not available for the Treasurer's report. Therefore, the May Treasurer's Report will be presented along with the June Treasurer's Report at the next Board of Trustees

Meeting.

PRESIDENT'S REPORT Mrs. Birchenough congratulated Dr. Wenzl on being chosen to

receive the presitigious Velma K. Moore Award for his outstanding contribution to Library service throughout New York State.

DIRECTOR'S REPORT (copy attached) A. Old Business 1. It was noted that the Upper Hudson Library Federation

Annual Meeting will be held June 14, 1983 and there will be a microcomputer demonstration for Trustees before the meeting.

2. Update on Public Access Computer Room and Microcomputer Guide: (copy attached)

a. The Library has received the Apple IIe and Epson Printer for the Public Access Computer Room. Board members were invited to use the new computer.

b. The structure for the new computer room is complete except for the glass installation.

c. The Computer Guide (copy attached) for patrons was reviewed. This guide will be used at the Computer Orientation Workshop, which the patron must attend before they can use the computer. A maximum of 30 persons will be allowed to attend the workshop and at least 10 minutes of supervised hands-on computer experience per person will be included. 3 computers will be used for the sessions (2 will be borrowed from UHLF.)

d. Mr. Theodore C. Carlson is drafting a "Disclaimer" which must be signed by any patron using the computer.

The Board noted the Computer Guidelines, emphasizing the fact that this guide did not constitute a Library Computer Policy. Furthermore, the Board also noted that the Guide should be consistently updated as the Library staff gains greater experience with the Public Access Computer

B. Old Business 1. It was noted that the roof leaks had been taken care of. 2. The proposal of a Hard Disk Computer System to network

within the Library and increase storage capacity was considered. Such a system would improve the acquisition system to coordinate book orders with the Albany Public Library and would make referral and information services on computer available directly to the public. In the future, such a system would make it possible for a horne computer to come on-line with the Library's data-base.

3. Transfers: Upon a motion by Mr. Seymour with a second by Mrs. Birchenough, the Board voted to transfer $2,000.00 from the Miscellaneous Account to the Travel Account for the travel expenses of Carol Anne Desch, Vicki Dworkin, Iris Dagostino and Dr. Theodore Wenzl to the American Library Association Conference in Los Angelos the last week of June. This will allow $500.00 for each person attending the Conference.

4. Personnel Report: Upon a motion by Mrs. Birchenough with a second by Mr. Seymour, the Board moved to accept with regret the retirement of Angie Smith. The Board stated their appreciation of her many years of service.

The meeting adjourned at 8:40.

The next Board meeting will be held on July 11, 1983 at 7:20. The Board is meeting early to look over the site for the proposed fence on the Willey property.

Respectfully submitted by,

Anne Uhrik Administrative Assistant

-BETHLEHEM PUBLIC LIBRARY

FINANCIAL STATEMENT # 1

INCOME

REAL PROPERTY TAXES

SALE OF EQUIPMENT

FINES

INTEREST ON INVESTMENTS

SALE OF BOOKS

GIFTS AND DONATIONS,MISC.

INSURANCE RECOVERY

PHOTOCOPIER

STATE AID

GRANTS

TOTAL

0.00

0.00

2128.77

1781.54

55.50

0.00

0.00

1342.15

0.00

0.00

5307.96

Page 1


F ~NANCIAL STATEMENT # 1

REPORT OF ESTIMATED REVENUE AND ACTUAL REVENUES

FISCAL YEAR 1982-83 BUDGET YTD

Page 2

ANTICIPTD DIFFERNCE PERCENT

--------------------------------------------------------------------------------REAL PROPERTY TAXES

SALE OF EQUIPMENT

FINES

INTEREST ON INVESTMENTS

SALE OF BOOKS

GIFTS AND DONATIONS,MISC .

INSURANCE RECOVERY

- ')TOCOPIER

STATE AID

GRANTS

SUB-TOTAL

BALANCE ON HAND

TOTAL

686620.00 686329.13

0.00 0.00

17000.00 20747.28

21000.00 24767.11

0.00 588.70

2000.00 2428.80

o.oo 0.00

13000.00 16659.15

12000.00 20054.89

0.00 0.00

751620.00 771575.06

41000.00 157892.07

792620.00 929467.13

290.87 -290.87 99.96

o.oo 0.00

0.00 3747.28 122.04

0.00 3767.11 117.94

0.00 588.70

0.00 428.80 121.44

o.oo o.oo

0.00 3659.15 128.15

0.00 8054.89 167.12

o.oo 0.00

290.87 19955.06

290.87 19955.06

r- BETHLEHEM PUBLIC LIBRARY


OPERATING CASH SUMMARY

6/30/83

BALANCE:

CHECKING ACCOUNT:

SAVINGS ACCOUNT:

C D INVESTMENTS:

TOTAL

BPL TRUST & AGY:

283.25

180699.23

0.00

180982.48

50.66

Page 3

KEY ADVANTAGE ACCOUNT

BETHLEHEM PUBLIC LIBRARY FINANCIAL STATEMENT # 1

200 EQUIPMENT BUSINESS ENVIRON . BY RAS XEROX CORP.

411 ADULT BOOKS BETH. PUB. LIB. - P.C.C. TIME LIFE REGENT BOOK CO. POPULAR SCIENCE BOOK CLUB DOUBLEDAY & CO., INC·. MC NAUGHTON BOOK SERVICE G.K. HALL & CO. HOME PLANNERS, INC.

412 CHILDRENS BOOKS BETH. PUB. LIB. - P.C.C. BOUND TO STAY BOUND BOOKS CHILDRENS PRESS GALE RESEARCH CO.

413 REFERENCE BOOKS COMMERCE CLEARING HOUSE CONGRESSIONAL STAFF DIREC. CONGRESSIONAL QUARTERLY CITY PUBLISHING CO. ENCYC. OF WORLD ART GALE RESEARCH CO. LAWYERS CO-OPERATIVE PUB. SCRIBNER BOOK CO. WARREN, GORHAM & LAMONT H.W. WILSON CO. BETH. PUB. LIB. - P.C.C.

415 PERIODICALS & MICROFILM BETH. PUB. LIB. - P.C.C.

417 AV MATERIAL-FILM EASTIN-PHELAN CORP. RANDOM HOUSE, INC.

418 AV MATERIALS-RECORDINGS EDUCATIONAL RECORD CENTER EDUCA~IONAL SERVICES RECORD TOWN ROBERT SPONZO

421 SUPPLIES-PHOTOCOPIER JOHN S. HODGES - P.C. XEROX CORP

*

*

*

*

*

111.00 130.33

45.30 9.98

58.14 60.10 33 . 51

310.05 160.50 17.29

7.50 31.47 21.05 52.29

1.36 33.00 59.00 70.15 72.50 75.65

390.00 46.00

195.00 406.00

5.00

7.50

698.58 275.49

32.35 98.83

493.80 50.00

5.65 217.37

241.33

694 . 87

112.31

1353.66

7.50

974.07

674.98

223.02

422 SUPPLIES-OFFICE & LIBRARY JOHN S. HODGES - P.C. AUDIO-VISUAL SALES & SER. CENTURION BUSINESS MACHINE A.B. DICK JOAN GOULD MICO SUPPLIES NATIONAL LEGAL SUPPLY PINETREE MEDIA LTD. THE PAPER MILL STANDARD COPY TRI-VIL. AREA DIREC. ASSOC

423 SUPPLIES-CUSTODIAL SOFCO JOHN S. HODGES - P.C. HILCHIES HARDWARE

432 VAN MAINTENANCE JOHN S. HODGES - P.C. MOBIL 0 IL CORp.

433 POSTAGE JOHN S. HODGES P.C. BETH. · PUB. LIB. - P.C.

441 ELECTRICITY NIAGARA MOHAWK

442 TELEPHONE NEW YORK TEL. CO.

454 TRAVEL & CONFERENCE IRIS DAGOSTINO JOHN S. HODGES UPPER HUDSON LIB. FED. DR. THEODORE WENZL CAROL A. DESCH VICTORIA DWORKIN BETH. PUB. LIB.-P.C.C.

456 SPECIAL PROGRAMS BETH. PUB. LIB.-P.C.C. BENNINGTON PUPPETS KAREN K. MAHER SHORTSTRAW STRING BAND STRANGE ANATOMY ENTERPRISE

• 461 MISCELLANEOUS CAPITAL NEWSPAPER BETH. PUB. LIB.-P.C.C. GREAT BEAR SPRING CO. THE SPOTLIGHT JOHN S. HODGES-P.C.

*

*

*

* *

* * * * * * *

*

*

*

4.06 50.04 31.20 97.80 18.60 79.45

436.63 22.70 6.88

282.95 55.00

197.86 3.99

120.37

5.75 203.62

37.24 78.13

3397.27

1175.95

500.00 51.64 36.00

500.00 500.00 500.00

4.00

16.50 250.00 180.00 150.00 100.00

21.00 28.58 79.00

9.00 43.31

1085.31

322.22

209.37

115.37

3397.27

1175.95

2091.64

696.50

180.89

462 BUILDING REPAIR B. SHEBER & SONS INC. 214.52

214.52 464 A.V. REPAIRS

AUDIO VISUAL SALES/SER 43.28 THREE M 106.96

150.24 465 CONTRACTUAL SERVICES

COYNE INDUSTRIAL 36.72 CENTURION BUSINESS MACHINE 748.00 KAREN KLAJA MAHER 154.00 B.P. WOOD REFUSE SERVICE 38.00 IRWIN ELEVATOR CO. INC. 50.32 MOORE FIRE EXTINGUISHER 172.00 OSSMAN COMPUTER TECH. 504.00 THREE-M 290.00 BOB WARREN BAND 300.00

2293.04 482 COMPUTER SERVICE

COLONIE CENTRAL SCHOOLS 230.00

' 230.00

200 EQUIPMENT-AUTO CIRC. SOUNDS GREAT 607.60

607.60 435 OTHER EXP.,.AUTO CIRC.

BETH. PUB. LIB.-P.C.C. * 28.00 RAY SUPPLY 498.75 UPPER HUDSON LIB. FED. 2337.50 HUMMEL GLASS & MIRROR * 2291.31

5155.56 442 TELEPHONE-AUTO. CIRC.

NEW YORK TEL. CO. 18.10 18.10

800 STATE RETIREMENT NYS EMP. RETIREMENT SYSTEM * 21773.00

21773.00 800 SOCIAL SECURITY

BETHLEHEM CEN SCH DIST * 1225.05 1225.05

800 HEALTH INSURANCE/MEDICARE BPL TRUST & AGENCY * 2269.04 ANGIE SMITH 36.60 MARY BENSON 36.60 JANET BERRY 36.60 PEARL CARMAN 36.60 PAUL GOODFELLOW 36.60 BARBARA RAU 36.60

• 2488.64 600 PHOTOCOPIER-PRINCIPAL

XEROX CORP. 148.43 148.43

700 PHOTOCOPIER-INTEREST XEROX-CORP. 21.31

21.31

TOTAL 47881.75

* HAND DRAWN CHECK

.-ansfer- fr-om:

L7410.414 L7410.415 L7410.422 L7411.200 L7410.449 L7410.449 L7410.160 L7410.412 L7410.422 L7410.422 L7410.422 L7410.422 L7410.422 L7410.462 L7410.461 L7410.463 L9010.800 1_9050.800 L9040.800 L7410.465 L7410.464 L9785 . 700 '9785. 700

7!750 . 700 L7410. 466 L7 410.442 L7410 .442 L7410.455 L7410. 482 L7 410.442 L9040.800 L7410.419 L7410.42 1 L7410.418 L7410.481 Auta- Circ.-Sal. L7410.481 L7410.481 L7410.481 L9050 . 800 L9050.800 L7410.421 L7410.419 L7410.443 L7410 . 443 L7410.443 L7410.481

. OTAL

Amounts

200 . 00 4 .66

1008.40

St • Or- d . Ref • Per-. & Micr-ofil m O·f f . Supplies Auta-Qrfi\c. F'r- a ·f • Ser- v . Pr-of. Ser-v . Salar-ies-Cler- . Chi l dt-en' s Book Supp li es Off .

10, 835.38 1047.44

II

II

II

" Building Rep. 1"1i sc. Eq. Repairs St. Retir-ement Unemp. Ins. (..o.Jar- ker- ' s Camp. Ser-v . Cantr-. AV l=::epai r-s Xer-a>: Int.

II

T. A.I\I . Int. Contingency Te l ephone

II

Memberships Computer- Ser-v. Telephone (..o.Jor- ker- ' s Camp. Bookbi nding Supp l i es-Xerm: AV Mat er-ials Aud it ing

II

II

II

Unemploy. Ins. II

Supp l i es-Xer-m: Bookbinding Water-

II

II

1242 . 87 826 . 23 226 . 34 257 . 31 185 .81 342 . 20

1220 . 87 269 1. 27 4594 .16 2225 . 60 838.85

3627 . 00 2503.135 1221.82 630.16 428.22

39 . 39 13.17

1 (H). 00 1800.00 400.00 44.23

110.00 175.00 283.66 988 .1 8 3 44 .70 1 15.35 901 . 49

23.21

37.18 83.93 22 .83

173.71 322.44

1:::"''1 "":PI:" ._J.,L. ·~· -..J

6.26 47. 20• 69 . 12 22 . 6 1

2 . 76

$42 , 337 . 2 1

Tr-ansfer- to:

L7410 . 413 L7410.413 L74 10.423 L7411.435 L7410 .150 L7410.452 L7410.170 L7410 . 417 L7410 . 432 L7410.433 L7410 . 434 L7410 . 452 L7410.441 L7410 . 441 L7410.454 L74 10.454 L7411.430 1_9060 . 800 L9030 . 800 L7411 .150 L7411 .435 L7410 . 413 L9785.600 L7411.430 L7410.20 0 L74 10.416 L7410.417 L74 10 .454 L74 10.454 L7411.435 L7410.1 70 L7410.170 L74 10.200 L7410.441 L7411. 150

L7411.430 L7410 . 454 L7410 .456 L74 10 . 453 L7410 . 441 L7411.435 L7411.435 L7410.441 L7410.435 L7410.411 L7410.411

Ref . Books F:ef Books Su.pplies- Cust . In-House Auto . Salar-ies-Libr-. Insur-ance Sa l ar-ies- Cust . AV t1at . -Films Van t1a in. Postage Newslet terInsur-ance Electricity

II

Trave l ~~conf . II

Auto . Cir-c. Health Ins. Social Sec . Se~.l . Auta- Ci r-c Auto-Pr-oject Ref. Books Xero:-: -F'r- i nc. Auto- Cir-c. Equipment Sup. of Doc. AV t·1at - Fi 1 ms Tra.vel 8~ Conf . Tr- a.vel 8t. Conf. Auto. Praj. Salaries-Cust .

II

Equipment Electr-ic i ty

Auto- Cir-c . Trc..v e l ~~confer-. Spec ial Pr-og. Sewer-L-JaterElectr-icity Auto-F'r-oj .

II

Electr-ic i ty Auto-Pr-oj Adult Books

II



l ENSES AS OF 6/30/83

CODE # APPROPRI- EXPEND.

AT ION TO DATE

Page 8

CURRENT

UNEXP. OUTSTAND. EXP.AS OF

BALANCE PUR.ORDS. 6/30/83

--------------------------------------------------------------------------------150 SALARIES - LIBRARIANS 100160.00 101207.44 o.oo 0.00 ***

160 SALARIES - CLERICAL 191130.00 193264.54 0.00 0.00 ***

170 SALARIES - CUSTODIAL 23710 . 00 25869.11 o.oo 0.00 ***

200 EQUIPMENT 6000.00 9527.02 o.oo 391.03 241.33

41 LIBRARY MATERIALS

411 ADULT BOOKS 52000.00 45688.91 0.00 31086.32 694.87

412 CHILDREN'S BOOKS 17500.00 13262.96 0.00 8127.20 112.31

413 REFERENCE BOOKS 12800.00 14300.65 0.00 3259.20 1353.66

4~~ STANDING ORDERS -REFERENCE 4500.00 4144.22 0.00 1426.57 o.oo 415 PERIODICALS & MICROFILM 11500.00 11862.48 o.oo 271.80 7.50

416 su DOCS 200.00 600.00 0.00 0.00 0.00

417 AV MATERIALS - FILM 5000.00 6139.98 0.00 1799.70 974.07

418 AV MATERIALS - RECORDINGS 6000.00 5585.08 0.00 2159.33 674.98

419 BOOKBINDING 1200.00 849.04 o.oo 0.00 0.00

421 SUPPLIES -PHOTOCOPIER 6463.00 4860.90 0.00 50.40 223.02

422 SUPPLIES -OFFICE & LIBRARY 13000.00 6853.41 0.00 647.70 1085.31

423 SUPPLIES -CUSTODIAL 2000.00 3033.24 0.00 55.67 322.22

432 VAN MAINTENANCE 1500.00 1757.31 0.00 0.00 209.37

433 POSTAGE 4500.00 3965.81 o.oo 720.00 115.37

434 NEWSLETTER 3000.00 2175.55 0.00 1166.65 o.oo 4 _. , ELECTRICITY (HEAT & LIGHT) 40000.00 52156.56 0.00 2400.00 3397.27

442 TELEPHONE 6000.00 5272.11 0.00 0.00 1175.95



c~rENSES AS OF 6/30/83

CODE # APPROPRI- EXPEND.

AT ION TO DATE

Page 9

CURRENT



--------------------------------------------------------------------------------443 WATER 220.00 81.07 0.00 0.00 o.oo 449 PROFESSIONAL SERVICES-ATTY 2000.00 819.69 o.oo 0.00 o.oo 452 INSURANCE-FIRE & LIABILITY 8100.00 10563.74 o.oo 0.00 o.oo 453 TAXES -SEWER & WATER 2900.00 3073.71 0.00 o.oo 0.00

454 TRAVEL & CONFERENCE 5000.00 8651.21 0.00 0.00 2091.64

455 MEMBERSHIPS 350.00 310.00 o.oo 0.00 o.oo

456 SPECIAL PROGRAMS 2000.00 2742.83 0.00 180.00 696.50

tJ ,. .. MISCELLANEOUS 5000.00 2556.36 0.00 334.04 180.89

462 BUILDING REPAIRS 7000.00 3006.12 0.00 214.52 214.52

463 EQUIPMENT REPAIRS 1000.00 161.15 0.00 o.oo 0.00

464 AV REPAIRS 1250.00 726.78 o.oo 95.00 150.24

465 CONTRACTUAL SERVICES 9000.00 10644.61 0.00 853.23 2293 .04

466 CONTINGENCY 1800.00 o.oo 0.00 0.00 o.oo 481 AUDITING 500.00 363.00 0.09 0.00 o.oo 482 COMPUTER SERVICES 2750.00 2575.00 0.00 0.00 230.00

150 SALARIES-AUTOMATED CIRC 7800.00 3492.60 0.00 0.00 *** 200 EQUIPMENT-AUTOMATED CIRC 1700.00 157.02 o.oo 2707.60 607.60

442 TELEPHONE-AUTOMATED CIRC 700.00 415.58 0.00 284.42 18.10

430 OTHER EXPENSES-AUTO CIRC 12500.00 29.18 0.00 16235.00 o.oo

435 IN-HOUSE AUTOMATION PROJCT 17000.00 18861.15 0.00 8685.84 5155.56

STATE RETIREMENT 25400.00 21773.00 o.oo 0.00 21773.00

800 SOCIAL SECURITY 16100.00 16321.82 0.00 1000.00 1225.05

800 WORK~iEN 1 S COMPENSATION 2000.00 0.00 0.00 o.oo o.oo



EXPENSES AS OF 6/30/83

CODE #

800 UNEMPLOYMENT INSURANCE

800 HEALTH INSURANCE& MEDICARE

700 PRINCIPAL - SERIAL BONDS

700 INTEREST - SERIAL BONDS

700 T.A.N. INTEREST

600 SPEC. ITEMS-INSTALL. PUR.

PHOTOCOPIER-PRINCIPAL

( SPEC. ITEMS-INSTALL. PUR.

PHOTOCOPIER-INTEREST

APPROPRI

ATION

3000.00

17600.00

75000.00

36450.00

100.00

1714.00

323.00

EXPEND.

TO DATE

o.oo

22103.85

75000.00

36450.00

0.00

1727.17

270.30

Page 10

CURRENT



o.oo o.oo o.oo

o.oo o.oo 2488.64

0.00 0.00 o.oo

0.00 0.00 0.00

0.00 0.00 0.00

o.oo o.oo 148.43

0.14 0.00 21.31

--------------------------------------------------------------------------------TOTAL 755253.26 0.23 84151.22 47881.75



AS OF 6/30/83

TOTAL OF SALARIES ***

HAND DRAWN CHECKS

TRUST & AGENCY CHECKS

ACCOUNTS PAYABLE

TOTAL

ACCOUNTS PAYABLE (GRN.) WARRANT

HAND DRAWN & SALARIES (BL.) WARRANT

TRUST & AGENCY (GLD.) WARRANT

TOTAL

Page 11

24500.22

29966.55

2353.44

17915.20

74735.41

17915.20

54466.77

2353.44

74735.41

BETHLEHEM PUBLIC LIBRARY INVESTMENTS 1982-83

DATE BANK DUE DATE AMOUNT INTEREST RATE %

----------------------------------------------------------------------6/30/82 KEY BANK 8/3/82 100000.00 1322.22 14.00

8/31/82 KEY BANK 8/13/82 100000.00 250.00 9.00

10/4/82 KEY BANK 11/3/82 140000.00 1093.75 9.38

10/6/82 KEY BANK 12/6/82 140000.00 2253.61 9.50

10/6/82 CHEMICAL BANK 12/14/82 100000.00 1916.82 10.00

10/7/82 STATE BK OF ALBANY 11/5/82 25000.00 181.25 9.00


10/26/82 KEY BANK 11/30/82 200000.00 1667.08 8.62

11/3/82 KEY BANK 1/10/83 120000.00 1926.67 8.50


11/30/82 MANU FACT HANOVER 1/3/83 100000.00 780.14 8.38

11/30/82 KEY BANK 1/3/83 100000.00 755.56 8.00


12/16/82 KEY BANK 1/5/83 120000.00 812.40 8.13

TO: John S. Hodges , Director

FROM: Susan M. Britton, Bookkeeper

RE: June, 1983 Employee Changes

NEW EMPLOYEES

Ashe, David, part-time page , $2. 55/ hour , 6/ 28/ 83 Engstrom , Michael , part- time page, $2.55/ hour, 6/ 28/ 83 King, Thomas , part- time media page, $3.35/ hour, 6/ 6/ 83 Britton . Susan, Bookkeeper, $7 . 25/ hour, 5/ 31/ 83

RESIGNATIONS

Lynes , Kristine , Bookkeeper , Effective 6/30/ 83


For the month beginning -----------------June 1 1983 and ending

Balance on hand at the beginning of the month

KECEIPTS DURING MONTH

BPL General Fund /1713 00 004 2

June 30

$ (925 . 13

pj33 •

(List amounts with breakdown of source including full amount of all short term loans.)

Investment Principal Inves tment Interest Fines Copier Book Sale Miscellaneous ( Abate ) Transfer from Payroll Account

DISBURSEHENT DURING MONTH By Check #3344

From Check No. To /112175

From Check No. To

$70,000 .00 1' 781.54 2,128 . 77 1,342.15

Total

Total

55.50 89 . 35

282.25

receipts

receipts

#3385 Check No . $ /112193 Check No. $

$ 75 679 . 56

incl. bal. $ 74,754.43

14,892.27 *

54,466 . 77

By Debi t Charge $ 5 ,112 .14 (Key Advantage ) *CHECK #3212 -$63.00 Voided

Total amt . of disbursements$

Balance on Hand at end of $ month

RECO~~CILIATION WITH BA.~K STATEHENT (Lis t all ou t s t anding checks on the reverse side of this report . )

Total amt. of Cash Bal. on deposit as shown by bank statement $ 7411.30

Amt. of outstanding checks $ 7128.05

Total amt. unencumbered Bal. on deposit $ 283.25

TOTAL IN ~D $ 283.25

74,471.18

283.25

AVAILABLE ON DEPOSIT I:~VESTN:ENT SAVINGS ACCOUNT I~iVESTMENTS C. D.

$1]0,699 . 23 (Key Advantage)

TOTAL

Received by Board of Trus tees and entered a s a part of the minutes of the Board mtg. held

\ l DA H ' 19 ~0 \ ~ &Jf jci,~[) Sc t ry 7

$ _____ _

$180,982.48

This is to certify that the above statement is in agreement with my bank statement

Treasurer

BETHLEHEM PUBLIC LIBRARY BPL Trust & Agency Acct.

11713 20 021 6

For the month beginning --Juo~~--------' 191a and ending ~JrUI~OUie::--3Ll0J.-__ ___ , 19BJ_ •

Balance on hand at the beginning of the month $ 50.00

KECEIPTS DURING MONTH (List amounts with breakdown of source including full amount of all short term loans.)

6/20/83 6/ 30/ 83

2353 . 44 .66 ( Interest)

Total receipts $ 2354 .10 ~~~------------

Total receipts incl. bal. $ 2404 .10 DISBURSEHE~T DURING MONTH By Check

From Check No.

From Check No .

By Debit Charge

RECO~~CILIATION WITH BA..~K STATDrENT (Lis t all outstanding checks on the

To Check No .

To Check No.

Total arnt .

Balance on

reverse side

Total amt. of Cash Bal. on deposit as

$

$

$ 2353.44

of disbursements$ 2353.44

Hand at end of $ 50 . 66 --month

of this report.)

shown by bank statement $ 50 . 66

Amt. of outstanding checks

TOTAL IN FUND

Total arnt. unencumbered Bal. on deposit

AVAILABLE ON DEPOSIT DVESTHENT SAVINGS ACCOUNT INVESTMENTS C.D.

TOTAL

Received by Board of Trustees and entered a s of the minutes of the Board mtg. held

.....,.__..t:>o<-lo-"-+--~r----• 19 t 3 ~~~~~--~~~-~~~~~-l ___________ ___

$

$

$ $ $

$

------------ 0-

50 . 66

This is to certify that the above statement is in agreement with my bank statement

-~a~ Treasurer

BETHLEHEM PUBLIC LIBRARY Investment Account Key Advantage /1713- 20-022-8

For the month beginning J 11 o e 1 , 19__B.3 and ending --.June 30 , 19_8.}

Balance on hand a t the beginning of the month $ 246,030 57

KECEIPTS DURI NG MONTH (Lis t amounts with breakdown of source including full amount of all short term loans.)

6/29/83 6/30/83

DlSBURSE}lliNT DURING MONTH By Check

From Check No.

From Check No.

By Debi t Charge

5112.14 1338.06

To

To

Total receipts $ 6450.20

Total receipts incl. bal. $ 252,480.77

Check No. $

Check No. $

$ 71' 781. 54

Total amt . of disbursements$ 71 ,781. 54

RECO~~CILIATION WITH BA.~K STATE}fENT (List al l outstanding checks on the

Balance on

reverse side

Total amt. of Cash Bal. on deposit as

Hand a t end of month

of this report.)

shown by bank statement $ 180,699 . 23

Amt. of outstanding checks

TOTAL IN FL~D

Total amt. unencumbered Bal. on deposit

AVAILABLE ON DEPOSIT INVEST~lli~ SAVINGS ACCOUNT INVEST~NTS C.D.

TOTAL

$ -0---- ----

$ 180,699 .23

$ _ _ ____ _ $ ___ ____ _ $ _____ _

$ _____ _

$180' 699. 23

- - --

Received by Board of Trustees and entered as a par t of the minu t es of the Board mtg. held

This is to certify that the above statement is in agreement with

,\ \lu II \\ \

, 193.3

t~hQ~

my bank statement

Treasurer

BETHLEHEM PUBLIC LIBRARY BPL Payroll Account 11713 00 168 2

For the month beginning -.J.J•~unr-JJe~lL------' 19_ro and ending _J~' 19--ID.

~alance on hand at the beginning of the month $ -0-------------------KECEIPTS DURING MONTH

(List amounts with breakdown of source including full amount of all short term loans.)

NET PAY NET PAY

6/3/83 6/1783

DISBURSE}ffi~T DURING MO~TH By Check #5291

From Check No .

From Check No.

To

To

9,270.82 9,509.62

Total receipts

Total receipts

1/5417

incl. bal.

Check No . $ 18~ 780.44

Check No. $

$ 18,780.44

$ 18,780.44

By Debit Charge $ 282.25 (General Fund)

Total amt. of disbursements$

Balance on Hand at end of $ month

RECO:~CILIATION WITH BA.~K STATEHENT (List all outs tanding checks on the reverse side of this report.)

Total amt. of Cash Bal. on deposit as shown by bank statement $ 370 .89 -------

Amt. of outs tanding checks $ 653.14 ---- ---Total amt. unencumbered

Bal. on deposit $(282.25 )

TOTAL IN ~D AVAILABLE ON DEPOSIT I :WESTHENT SAVINGS ACCOUNT I NVESTMENTS C.D.

TOTAL

$ ______ _

$ $ ______ _

$ ______ _

19,062.69

(282.25 )

Received by Board of Trustees and entered as a part of the minutes of the Board mtg . held

This is to certify t hat the above statement is in agreement with

\ my bank statement

Treasurer

NOMINATI NG COMMITTEE REPORT

THE NOMINATING COMMITTEE 0~ THE BOARD 0~ TRUSTEES 0~ THE BETHLEHEM PUBLIC liBRARY SUBMITS THE ~OLLOWING SLATE 0~ O~~ICERS ~OR THE YEAR

198)-84:

PRESIDENT: VICE-PRESIDENT: TREASURER:

MRS. RoBERT BIRCHENOUGH MRS. PETER STRANO OR. THEODORE WENZL

ASSISTANT TREASURER: MR. WILLIAM SEYMOUR SECRETARY: OR. THOMAS S HEN

TO: John S. Hodges, Director

FROM: Susan M. Britton, Bookkeeper

RE: June, 1983 Employee Changes

NEW EMPLOYEES

Ashe, David, part-time page, $2.55/ hour, 6/28/83 Engstrom, Michael, part- time page, $2.55/hour, 6/28/83 King, Thomas, part-time media page, $3.35/hour, 6/6/83 Britton. Susan, Bookk'eeper, $7.25/hour, 5/31/83

RESIGNATIONS

~ynes, Kristine, Bookkeeper, Effective 6/30/83

•

DIRECTOR'S REPORT

June 1983

************************************ *Reference and Information Services* ************************************

Number of patrons served: 1824 as opposed to 1761 last year. Reference questions asked: 1348 as opposed to 1268 last year. 223 people attended our adult programs last month as opposed to 222 last year.

Collection Developernent: 218 letters were sent out requesting new menus for the menu file. The response has been above average. We received an updated collection of Tax Assessment Maps from Town Hall this week.

Programs and Services: June was the staff's "Micro-Month" •.. as almost all Reference staff energy was directed at getting the microcomputer program activated. 5 staff training workshops and two public validation sessions have been conducted with another public session corning up on July 6.There are sixty people on the waiting list for upcoming training workshops. Flyers advertising the new service, information booklets to be distributed at each workshop and evaluation forms were produced in a timely fashion, in addition to a lengthy bibliography of the Library's microcomputer books.

Career Resource Center statistics remain steady in spite of a 50% reduction in desk hours. Karen Maher counseled 21 people, 5 men and 16 women, this month. Career and education advisement will be $5.00 per appointment for people living outside the Library's service area beginning July 1.

The June 11 Interviewing Workshop drew 20 people and the Resume Writing Workshop on June 28 attracted 30. Job Club continues to draw a good attendance. Displays: "Summer Celebrations" was a very popular display and difficult to keep stocked. A "Micro-Month" display is being developed for July.

Outreach: The paperback rack consumed 300 books. It will be closes. 35 packets were compiled for

at the Town Pool has already stocked once a week until the pool the Welcome Wagon.

******************** *Technical Services* ********************

Circulation, June 1983: 24,363; for June last year: 26,883. Number of items added to the computer, June 1983: 1,577; total number entered: 74,226. Number of patrons added to the computer, June 1983: 316; total number entered: 13,104. This month's figures are lower than for June,l982, however, the weather has been warm and sunny and that could account for fewer borrowers. The summer senior pages have done an excellent job on the backlog inventory.

Acquisitions: We have begun to order from the new budget and the new system of ordering from block Purchase Orders should simplify the complicated PO/invoice system. Books are now being received from UHLF which are already on-line.

**************************** *Children's and YA Services* ****************************

Collection Development: Space and science fiction books have been received in conjunction with our summer reading club theme, "Into the Future". Reading lists for the summer have also been received.

Programs: 15 children came to hear stories and legends of North American Indians. Preschool Films: 115, Afterschool Films: 54. Saturday program "Poetry in Action" was cancelled due to lack of interest. The parenting program scheduled for June 6 drew a disappointing crowd of 4. This was advertised and promoted heavily and the speakers were excellent. 3 children came to create giant storybook characters. On June 11, 19 young adults were trained to be volunteer storytellers for the summer. 3 children made summer charts. Registration for the Summer Reading Club called "Into the Future" began June 27. 30 children from Miss Cook's 2nd grade class at Clarksville School visited and were given a tour and special story hour.

Outreach: The school visits (as aliens) to promote the "Into The Future" Reading Club and other summer programs was completed this month with visits to 3 schools.

***************************** *Audio-Visual I ILL Services* *****************************

ILL Statistics: In June 1983, 112 requests were made and 74 requests were filled. For the same period last year, 130 requests were made while 51 were filled. In 1983, 193 items were loaned to other institutions while 64 items were loaned last year.

Reserve Statistics: In June 1983, 200 requests were received while 229 were filled. For the same period last year, 317 requests were received while 241 were filled.

AV Statistics: 82 films, filmstrips and videocassettes circulated in June 1983 while 32 of these items circulated in June of last year. The media center has been actively taping videocassettes for the public acces channel. There are several successful tapes ready whenever the public access channel is available. This summer the media center is trying to get children interested in doing more than sitting and watching. Therefore, they have developed a program "Learn about •.• Tell about" where children will be encouraged and a few materials supplied to write a story, draw a picture or make a film about the movies they watch. Summer evening movies begin July.

BETHLEHEM PUBLIC LIBRARY CE ~~I RAL. SCHOOc DIS T R C T NO. 6, TOWNS ( r 61::1 f L F H i:-M ,-_~; L> \; ic:W SCC 1 LANC.·, '\L tl t\NY CGt, .'JT y

June, 1983 DAfE ____________________________ __

DELMAR 1\J .Y

U ~~;[ Ann\NT

Trust & Agency FUND __ SC'HEDUL E NO _1_2 ___ _

---- -- -----

~=C=O=D=E==t======N='"'=' 1="1=E=O=F=C=-=A:.:I:.:M:.:A:.:N:.:T=====~-===-====D:.:E::-S·..:C:.:R=.,P..:T:.:-I:::O::-N::-1 :.:~:...-~::--==:...:--:.:~:.:-:::~-T_E __ --- _ C=H:.:E':.::...f.-:.::...N:.:0::.:::1f:==A:.:r..:.:•1:.:0:.:L=' N:.:f=~

16/ll/83

I Health Insurance **437705 NYS Inaurance Pending Acct.

I I

I "Sank Iaeued Check

I I

I i I I I

I I

At a meeting of the Joard of Trustees held on July ,ll, 1983

::c:::e:o:~on o::¢: ~if::lt check number 437705 r approved for payment.

I

To the Tre.1surer of the BETHLEHEM PUB L IC LIBRARY, DELMAR NY

1$2,353.44

I I

I

I nt>r eby c~rr fy irat tht above c,a,ms ( ______________ 1n nun11>eri n the •o tal arnol.nt c•f $ _________ , we••~ <.Ju :~ nudJted 1nd n rc:lcrea p;.in dl A

meet·ng of the BoJrc of TrJstees t•e '-----·--------------

You me her eby author ized ;mrl d•rPctecJ ·o pay to the clcll!n~nrs certified dbovn The

oppropr iarion acco.mt as ~pec•f1!'d opposite the am< unto· edch c!a1-n

BETHLEHEM PUBLIC LIBRARY CENTRAL SCHOOL DISTRICT NO 6 , TOWNS OF BETHLEHEM AND NE:W SCOTLAND ALBANY COUNTY

DE LMAR NY

WARRANT

DATE ____________________________ __ June, 1983 Trust & Agency SCHEDULE NO _ 1_2 ________ _ FUND ____________________________ _

CODE NAME OF CLA IMANT DESCRIPTION DATE CHECK NO. AMOUNT

~

NYS Insurance Pending Acct . Health Insurance 6/21/83 **437705 $2,353.44

**Bank Issued Check

~

I

I

To the Treasurer of the BETHLEHEM PUBLIC LIBRARY, DELMAR, NY.

I hereby certify tt at the above claoms ( _ _ _ ____ _ on number) on the total amount o f $-- -------· were duly audoted dnd ordered paod at a

~

----BETHLEHEM PUBLIC LI BRARY

CENTRAL SCHOOL DISTRICT NO. 6 , TOWNS OF BETHLEHEM AND NEW SCO::.>A~BANY COUNTY

DELMAR, N.Y. /.

DUPLICATE WARRANT

DATE June 1983 FUND General Fund SCHEDULE NO. 12

NAME OF CLAIMANT DESCRIPTION DATE CHECK NO. AMOUNT

SPPRA/C Special Payroll Net Pay 6/3/83 6/3/83 12175 9,270.82 John S. Hodges Travel Ret.bursement 6/1/83 12176 51.64 Iris Dagostino Travel Expenses ALA Conf. 6/1/83 12177 500.00 Upper Hudson Library Fed. Computer Demo/WOrkshop 6/2/83 12178 36.00 John S. Hodges Petty Cawsh Reimburse.ent 6/3/83 121]9 100.00

... I

6/W8r- 12180 1,773.00 NYS Employees' Retirement ~ - Annaul Board Contrib. ---- 6/ 10/83 12181 2,291.31 Humme 1 Glass & Mi-rror Glass-Computer Room Dr. Theodore Wenzl ALA Conference-Los Angeles 6/15/83 12182 500.00

Carol A. Oesch ALA Conference-los Angel•s 6/15/83 ..12183 500.00

Victoria G. Dworkin ALA Conference-Los Angeles 6/15/81"'" lHiil 500.00

Bethlehem Central School - June F~yment 6/15/83 12185 2,450.16 District-Trust&Aqency Fun

Bethlehem Public Library- Net Pay-6/17/83 6/17/83 12186 9,509.62 Special Payroll Account

CHECK VOIDED 6/15/83 12187 ---· Key Bank, N.A. Federal Withholdinq-June 6/15/8.3 12188 3,038.83

New York State Income Taa NYS Income Tax-June 6/15/83 12189 1,026.03 Bureau

Bethlehem Pub. Lib.- Reimb. to P/C Checkinq 6/15/83 12190 220.51 Petty Cash Checkinq

NYS Employees Retirement Sys. June Retirement 6/15/83 12191 345.41 ' Bethlehem Public July Health Insurance 6/20/83 12193 2,353.44

Library- T&A

TOTAL $54,466.77

At

on t he motion

seconded b

check nos. 12175 through 12 91 and no. 12193 I hereby certify that the above claims( ______ in number) in the total amount of$ ____ _ _ were duly audited and Jered p; id at a

meetingoftheBoardof Trusteesheld _ _________ __ t_o_t_a_1_l._·ng $54,466. 77 were approved for payment. You are hereby authorized and d~rected to pay to the claimants certif1ed above the amount of each

appropriation account as specified opposite the amount of each cla1m.

BETHLEHEM PUBLIC LIBRARY CENTRAL SCHOOL DISTRICT NO 6, TOWNS OF BE T HLEHEM AND NEW SCOTLAND, ALBANY COUNTY

DELMAR NY

WARRANT

DATE ______ J_u_n_e __ l_9_8_3 __________ __ F UND __ ~G~e~n~e~r~a~l~F~u~n~d~----------

CODE NAME OF CLA IMANT

SPPRA/C Special Payroll John S. Hodges Iris Dagostino Upper Hudson Library Fed. John S. Hodges

OESCR I PTI ON

Net Pay 6/3/83 Travel Reimbursement Travel Expenses ALA Conf. Computer Demo/Workshop Petty Cawsh Reimbursement

Annaul Board Contrib . NYS Employees' Retirement Sy tern Hummel Glass & Mirror Glass-Computer Room

ALA Conference - Los Angeles Dr. Theodore Wenzl

Carol A. Desch ALA Conference-Los Angeles

Victoria G. Dworkin ALA Conference- Los Angeles

Bethlehem Central School June FICA payment District-Trust&Agency Fun

Bethlehem Public Library- Net Pay-6/17/83 Special Payroll Account

CHECK VOIDED

Key Bank, N.A.

New York State Income TaE Bureau

Bethlehem Pub. Lib.Petty Cash Checking

Federal Withholding-June

NYS Income Tax- J une

Reimb. to P/C Checking

NYS Employees Retirement Sy • June Retirement

Bethlehem Public July Health Insurance Library- T&A

1 o the Treasurer of the BETHLEHEM PUB LIC LIBRA RY, DE LMAR, NY

SCHEDULE NO. __

DATE

6/ 3/ 83 6/ l / 83 6/1/83 6/2/83 6/3/83

6/13/83

6/ 10/83 6/15/83

6/15/83

6/15/83

6/15/83

6/17/83

6/15/83

6/15/83

6/15/83

6/15/83

6/15/83

6/20/83

TOTAL

CHECK NO

12175 12176 12177 12178 12179

12180

12181 12182

12183

12184

12185

12186

12187

12188

12189

12190

12191

12193

AMOUNT

9,270.82 51.64

500 . 00 36.00

100. 00

F1, 773 . oo

1 2,291.31 0 500.00

500.00

500 . 00

2 , 450. 16

I 9 ,509 . 62

3,038.83 ~

1,026.03 ....

220.51 ~

345 .41 ~

2,353 . 44

1 $54,466.77

~b ... 1 y tt at the above cla•ms ' ------------- m number) m the total amount of S ------------- ·were duly audited and ordered p;ud at a

t ng of the Board of Trustees held ____________________________ _

art. 11ereby au t hortzed and d~rected t o pay to the claimants cerll f•ed above the amou t Dl ea• d and :~ ge ea•

L · r6 p1 toon account as spectf1ed opposite the amount o f each cla1m.

CHECK #

D3386 D3 3 87 033 88 033 89 0339D 03391 03392 03393 03394 03395 03396 03397 03398 03399 034 00 03401 034 02 034 D3 034D4 034D5 034 D6 03407 03408 034 09 03410 03411 03412 03413 03414 03415 03416 03417 03'418 03419 03420 03421 03422 03423 03424 03425 03426 03427 03428 03'429 03430 03431 03432 03433 03434 03435 03436 03437 03438

BILL SCHEDULE CHECK LISTING - D7/11/83

GENERAL FUND

VENDOR I ORIGIN

AUDIO VISUAL SALEStSVC BENNINGTON PUPPETS MARY BENSON JANET H BERRY BOB WARREN BAND BOUND-TO-STAY BOUND BPW REFUSE SERVICE BUS. ENVIRONMENTS, RAS, CAPITAL NEWSPAPERS PEARL CARMAN CENTURION BUSINESS CHILDREN$ PRESS CITY PUBLISHING CO COLONIE CENTRAL SCHOOL COMMERCE CLEARING HOUSE CONGRESSIONAL QUARTERLY CONGRESSIONAL STAFF COYNE IND LAUNDRIES INC A B DICK CO INC DOUBLEDAY t COMPANY INC EASTIN PHELAN DIST CORP EDUCATIONAL SERVICES EDUCATIONAL RECORD ENCYCLOPEDIA OF wORLD GALE RESEARCH COMPANY PAUL GOODFELLO W GOULD, JOAN GREAT BEAR G K HALL t COMPANY HILCHIES HARDWARE HOME PLANNERS INC IRWIN ELEVATOR CO INC LAWYERS CO-OP PUBL CO KAREN MAHER MCNAUGHTON BOOK SERVICE MICO BUSINESS PRODUCTS MOBIL OIL CREDIT CORP MOORE FIRE EXTINGUISHER NATL LEGAL SUPPLY INC NEW YORK TELEPHO~E

NIAGARA MOHAWK POWER CRP OSSMAN INSTRUMENTS, INC THE PAPER MILL PINE TREE MEDIA LTD POPULAR SCIENCE BOOK CLB RANDOM HOUSE SCHOOL BARBARA RAU RAY SUPPLY RECORDS N' SUCH INC REGENT BOOK COMPANY INC SCRIBN ERS B SHEBER t SONS INC SHORTSTRAW STRING BAND

PAGE

AMOUNT

93.32 250.00

36 ·6 0 36.60

3DD.DD 31 • 4 7 38.0D

111.DD 21.00 36.6D

779.20 21.D5 70 .15

23D.CO 1 .36

59.0D 33.DD 36.72 97.8D 33.51

698.58 98.83 32.35 72. 5D

127.94 36.6D l8e60 79.00

160.50 12D.37

17 .29 so .32

390 .DD 33 4·DD 310.05

79.45 2 D3 .6 2 172.DO 436.63

1 t 19 4 • 05 3,397.27

504.00 6.88

22.7D 60 olD

27 5. 49 36.6D

498.75 '193.8D 58 ·14 46.DD

214.52 1so.oD

1

J

'

)

CHECK #I

03~39

03440 03 4 41 034 42 03443 03444 03445 03446 03447 03448 03449 03450 03451 03452 03453 03454

BILL SCHEDULE CHECK LISTING - 07/11/83

GENERAL FUND

VENDOR I ORIGIN

ANGIE S~ITH

SOFCO INC SOUNDS GREAT ROBERT SPONZO THE SPOTLIGHT STANDARD COPY INC STRANGE ANATOMY THREE M-B P S I -CTT3390 TIME-LIFE BOOKS THREE-M TRI VILLAGE AREA DIR ASC UPPER HUDSON LIB. FED. WARREN, GORDON t H W WILSON CO XEROX CORP XEROX CORPORATION

GENERAL FUND TOTAL

PAGE

AMOUNT

36 .6 0 197. 86 607.60 50 .oo 9.00

28 2.95 100.00 29 0. 0 0

9.98 106 .96 ss.oo

2,337.50 195.00 406. 00 13 D.33 3 87.11

17,915. 20

July 11, 1983 on

~, ~ ~ ~ seconded by

03386 through 03454

totaling $17,915.20 were approved for payment •

•

NO NEGATIVE CHECKS DETECTED

2

bethlehem public library p.m.€¦ · expenses of carol anne desch, vicki dworkin, iris dagostino...

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