beyond the hype: management and governance for office 365
TRANSCRIPT
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Beyond the Hype: Manage, Govern, and reduce
risk of Microsoft Office 365
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Roberto.delgado@
avepoint.com
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©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
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Constantly
Onboarding Users
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Deployment Opportunities: What are my options?
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IaaS PaaS SaaS
Storage
Network
Servers
Virtualizatio
n
O/S
Middleware
Runtime
Data
Applications
Storage
Network
Servers
Virtualizatio
n
O/S
Middleware
Runtime
Data
Applications
Storage
Network
Servers
Virtualizatio
n
O/S
Middleware
Runtime
Data
Applications
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retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Focus: Office 365
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retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Pros Cons
Single Management
Cost effective way to obtain SharePoint, Lync
and Exchange
Fastest way to deploy this technology
Storage Limitations (1TB per user)
Features Missing
Online.Microsoft.com
Active Directory
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Pros Cons
Outsource Lync & Exchange
Full SP feature set
Ability to leave services on legacy SharePoint
major versions
Dual Management
Multiple Authentication: two separate logins
(Office 365 and local)
Online.Microsoft.com
Active Directory
Microsoft
Office SharePointServer2007
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Online.Microsoft.com
Active Directory
Collab
Search | MySites Apps
Microsoft
Office SharePointServer2007
Apps
Pros Cons
Full SP feature set
Ability to leave services on legacy SharePoint
major versions
Dual SharePoint Management
Multiple Authentication
Two way trust between environments
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Active Directory
Pros Cons
Simple authentication
Full SP feature set
Ability to leave services on legacy SharePoint
major versions
Dual SharePoint Management
Requires ADFS and Proxy server
Microsoft
Office SharePointServer2007
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Online.Microsoft.com
Active Directory
Pros Cons
Isolate external users from external content
Outsource authentication and firewall
complexity issues
Complexity of Publication / Replication
Collab
Collab
Publication
Replication
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• Workloads are divided across separate SharePoint environments• Lots of variables that decide which workloads should move to the
• cloud – we will be discussing later
• Gradual transition to cloud• Long term, the cloud is where you want to be
• In most cases today, the integration is not quite seamless• Separation can create confusion
• May lack single sign on
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Planning Information Architecture
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Information Architecture
• Organize and describe content• Metadata
• Structure
• Relationships
• Inputs• Knowledge Management team
• Librarians
• Content owners
• Subject matter experts (SMEs)
• Outcomes• Site map (navigation)
• Taxonomy
• Search
• Targeting (audiences)
Information Management
• Manage the content & service• Access levels (permissions)
• Lifecycle
• Storage
• Inputs• Information management policies
• IT usage policies
• Regulatory environment
• SLAs
• Outcomes• Access levels
• Records management
• Compliance
• Performance
@danholme
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Farm
Content DB
Top-level site
List/Library
[Folder]
Item / Document
Web ApplicationZone Service Application
Site collection
Sub siteSub site
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©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Addressing Compliance in O365
ISO27001ISO27001 is one of the best security benchmarks available across the world
EU Model Clauses/ EU Safe HarborEU Model Clauses a set of stringent European Union wide data protection requirements
Data Processing AgreementAddress privacy, security and handling of Customer Data
Going above and beyond the EU Model Clauses to address additional requirements from individual EU member statesEnables customers to comply with their local regulations
Microsoft is the first and only major cloud based productivity to offer…
http://bit.ly/ZjIIC8
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Personal/My Sites
Governance
Vis
ibil
ity
Project/Team Sites
Community Sites
Portal
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retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Getting There: Migrating to the Cloud
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Mixed Junk IN
Filter for CompliancePrioritize for
Business Need
Structure for
Governance
Organized
Gold OUT
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Cloud is a chance for “Housekeeping”Restructure your IA, consolidateCheck for poor security settings
Migrate
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• How much content?
• How long? How much downtime can you tolerate?
• How much customization?
• “Big Bang” or scaled/phased approach?
• Loss of metadata / security acceptable?
• Who can help?
• Mappings available?
• Can we restructure?
• Maintain coexistence?
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Migration: Best Practice Approach
Assessment Migration Optimization
2 31
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retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Migration Approach: The Details
Assessment
Pre-scan Identify Discover
Migration
Customize Test-run Monitor
Optimization
Manage Customize
1 2 3 1 2 3
1 2
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Comprehensive metadata, property, and security
mappings + Filter + Restructure
Discovery and Test-Run Tools
Migrate OOTB, SPD, and Nintex workflows
Live or scheduled, online or offline
Migrate to SharePoint 2010, SharePoint 2013,
SharePoint Online, Legacy Platforms
Centrally report and audit on ALL migration activity
and history
How do we do it?
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Migration with Third Party Tools
Best For:• Any size environment, from single
server farms to large, distributed
farms
• Migration from non-SharePoint
Sources
• Restructuring content
• Preservation of any metadata or
security
Pros:• Direct migration from 2007 ,
2010/13 other sources to
SharePoint Online
• Pre-scan to determine
customizations
• Reorganise content structures
during migration
• Granular migration
• Retains metadata, versions,
permissions
• Virtually no downtime
• Applicable to non-SharePoint
repositories
• Options for 24 x 7 Support?
Cons:• Costs associated with purchasing
of additional software
• Learning/training of new software
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Wrap Up: Q&A
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AvePoint Online Services
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Service Offerings
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sales_nordic@avep
oint.com
AvePoint.com+46 (0) 85 250 0556
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