bid ce workshop 1 session 03 - data mobilization planning
TRANSCRIPT
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification de projet de numeacuterisation
Structure of this Session
Structure de cette seacuteance
INDEX
Planning for Mobilization
Break for Results 1
Clustering the Components
Break for Results 2
Elements of a Good Plan
Conclusion
References
Session 4 Introduction
Index
CONTENU
La planification de la mobilisation
Pause pour Reacutesultats 1
Regroupement des composants
Pause pour Reacutesultats 2
Les eacuteleacutements dun bon plan
Conclusion
Les reacutefeacuterences
Introduction agrave la seacuteance 4
Conte
nu
ldquoThat would be no good said the wizard not without a mighty Warrior
even a Hero I tried to find one but warriors are busy fighting one
another in distant lands and in this neighbourhood heroes are scarce
or simply lot to be foundhellip So now let us get on and make some plansrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Planning for Mobilization
ldquoThat would be no good said the wizard not without a mighty Warrior
even a Hero I tried to find one but warriors are busy fighting one
another in distant lands and in this neighbourhood heroes are scarce
or simply lot to be foundhellip So now let us get on and make some plansrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
La planification de la mobilisation
Resources
Use
Goals
Pla
nnin
g f
or
Mobili
zation
Mobilization - ldquoAn Unexpected Partyrdquo
Definition ldquoBring resources into use to achieve a particular goalrdquo - Oxford English Dictionary
Ressources
Utilisation
Objectifs
La p
lan
ific
ation
de la m
obili
sa
tion
Mobilisation - Une partie inattendue
Deacutefinition Amener des ressources en service pour atteindre un objectif
particulier - Oxford English Dictionary
Mobilization - ldquoAn Unexpected Partyrdquo
Use Leave the Shire
Confuse Trolls
Seek advice from Elrond
Sing with Elves
Evade Goblins
Trick Gollum
Fight giant spiders
Escape the Elven Kingrsquos prison
Steal from Smaug
Battle the 5 armies
Get home
Goals GOLD
ARKENSTONE
FAME
GLORY
HONOUR
Resources NEUTRAL
bull Individuals (Gollum Smaug)
bull Men (Bard)
EVIL
bull Goblins (Bolg Golfimbul The
Great Goblin)
bull Trolls (Tom Bert William)
bull Wizards (Sauron Sauroman)
GOOD
bull Dwarves (Kili Fili Dori Ori Nori
Oin Gloin Balin Dwalin Bifur
Bofur Bomber Thorin)
bull Elves (Elrond The Elven King)
bull Wizards (Gandalf Radagast)
bull Men ( Beorn)
Pla
nnin
g f
or
Mobili
zation
Mobilisation - Une partie inattendue
Utilisation Quitter la Comteacute
Embrouiller les Trolls
Demander conseil agrave Elrond
Chanter avec les Elfes
Echapper aux Gobelins
Jouer un tour agrave Gollum
Combattre les araigneacutees geacuteantes
Srsquoeacutevader de la prison du Roi des Elfes
Voler le treacutesor de Smaug
Combattre les 5 armeacutees
Rentrer agrave la maison
Objectifs OR
ARKENSTONE
CELEBRITE
GLOIRE
HONNEUR
Ressources NEUTRES
bull Individus(Gollum Smaug)
bull Humains (Bard)
MAUVAISES
bull Gobelins (Bolg Golfimbul Le
Grand Gobelin)
bull Trolls (Tom Bert William)
bull Sorciers (Sauron Saroumane)
BONNES
bull Nains (Kili Fili Dori Ori Nori
Oin Gloin Balin Dwalin Bifur
Bofur Bomber Thorin)
bull Elfes (Elrond Le Roi des Elfes)
bull Sorciers (Gandalf Radagast)
bull Humains (Beorn)
La p
lan
ific
ation
de la m
obili
sa
tion
Mobilization
Tasks SpecimenObject Staging
Curation
Data Review
Database Review
Image Capture
Transcription
Data Cleaning
Quality Checking
Georeferencing
Re-publishing
Goals Extended Metadata
Multiple angles
All maged
Georeferenced
Published
Own IPT
Stakeholders INSTITUTIONAL
bull Collections (Collections
Managers Librarian Curator)
bull Personnel (HRhellip)
PROJECT
bull Digitization (Imagers
Geographer)
bull Project Management (PIhellip)
EXTERNAL
bull Web (Designer Developer)
Pla
nnin
g f
or
Mobili
zation
Mobilisation
Tacircches Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Capture des Images
Transcription
Nettoyage des donneacutees
Controcircle Qualiteacute
Geacuteoreacutefeacuterencement
Re-publication
Objectifs Meacutetadonneacutees augmenteacutees
Plusieurs angles de vue
Prise de vue pour tous les speacutecimens
Geacuteoreacutefeacuterencement complet
Publication
Installation de lrsquoIPT
Groupes des
Intervenants NIVEAU INSTITUTIONNEL
bull Collections (Gestionnaires de
Collections Bibliotheacutecaire
Chargeacute de collection )
bull Personnel (Ressources
humaineshellip)
PROJET
bull Eacutequipe de Numeacuterisation
(Preneurs drsquoimages
geacuteographeshellip)
bull Gestion de projet (PIhellip)
EXTERNES
bull Eacutequipe Web (Graphiste
Deacuteveloppeur)
La p
lan
ific
ation
de la m
obili
sa
tion
WHO (person) is going to do it
AFFILIATIONS
Institutional Project External
STAKEHOLDERS
Collections Project
Management Digitization
Team Personnel Web Team
Technology Research
Institution
ROLES
Collections Manager
Conservator Librarian
Registrar Archivist Project
Manager Principal Investigator
Imagers Transcribers Quality
Checker Data Specialist
Human Resources Finance
Designer Web Developer
Content Developer
Programmer Network
Administrator Helpdesk
Database Administrator
Researcher Volunteerintern
Curator Geographer
WHO
Affiliations The group or business to whom the
Stakeholder reports
Stakeholders Groups or teams of people whose areas of
responsibility may affect the success of
your project
Roles Actual individuals who you may need to
help you successfully complete your
projectPla
nnin
g f
or
Mobili
zation
Stakeholders Affiliations and Roles
QUI (personne) va faire le travail
AFFILIATIONS
Institutionnelles Au Projet Externes
GROUPES DES INTERVENANTS
Collections Gestion de Projet
Equipe de numeacuterisation Personnel
Equipe web Technologie
Recherche Institution
ROcircLES
Gestionnaire de Collections
Conservateurs Documentaliste
Registraire Archiviste Gestionnaire
de projet Chercheur Imageurs
Transcripteurs Controcircleurs Qualiteacute
Speacutecialiste des Donneacutees
Ressources humaines Finance
Designer Deacuteveloppeur web
Deacuteveloppeur de contenu
Programmeur Administrateur
reacuteseau Helpdesk Administrateur
de base de donneacutees
VolontairesStagiaires Geacuteographe
QUI
Affiliations Le groupe ou institution auquel le group
des intervenants impliqueacute rend des
comptes
Groupes des intervenants Groupes ou eacutequipes de personnes dont
les domaines de responsabiliteacute peuvent
avoir des reacutepercussions sur le succegraves du
projet
Rocircles Individus dont vous pouvez solliciter lrsquoaide
afin de compleacuteter votre projet avec succegraves
La p
lan
ific
ation
de la m
obili
sa
tion
Personnes Affiliations et Rocircles
WHICH (choice alternative) things do we
need to do
STAGE
o Before During After
TASK
o Specimenobject
Staging Curation Data
Review Database
Review Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
Image Capture
Transcription Data
Cleaning Quality
Checking Publishing
Georeferencing Re-
publishing Provisioning
Storage Budgeting
Specimenobject Return
Data Standards
WHICH
Stages Point in time relative to the project start
during which the task should be carried
out
Tasks Jobs that will need to be done in order to
achieve the aims of the project
Pla
nnin
g f
or
Mobili
zation
Tasks and Stages
QUELLES (choix alternative) choses
devons nous reacutealiser
EacuteTAPES
o Avant Pendant Apregraves
TAcircCHES
Preacuteparation des
Speacutecimens Objets
Revue de la Base de
Donneacutees Mettre en
place lEacutequipement
Transcription
Publication Gestion
Serveur Stockage
Curation Recruter
lEacutequipe Modifications
de la Base de Donneacutees
Nettoyage des
Donneacutees
Geacuteoreacutefeacuterencement
Budgeacutetisation Revue
des Donneacutees Acheter
de lEacutequipement
Capture des Images
Controcircle Qualiteacute
Republication Retour
des Speacutecimens Objets
Standards de Donneacutees
LESQUELLES
Eacutetapes Des peacuteriodes relatives au deacutebut du projet
pendant lesquelles les tacircches doivent ecirctre
effectueacutees
Tacircches Les actions qui contribuent agrave la reacutealisation
des objectifs du projet
La p
lan
ific
ation
de la m
obili
sa
tion
Tacircches et Eacutetapes
WHAT (specific thing object) do you
want to do
WHEN (time occasion moment) do you
want it done
GOALS
o Darwin Core Data
Extended Metadata All
Imaged Regularly
Published
Georeferenced Own
IPT
WHAT WHEN
Goals Deliverables
bull Stated
bull Implied
Deadlines
bull Milestones
bull Final
Pla
nnin
g f
or
Mobili
zation
Goals
QUE (chose speacutecifique objet) voulez-
vous faire
QUAND (jour occasion moment)
voulez-vous que ce soit fait
OBJECTIFS
o Donneacutees au format
Darwin Core
Meacutetadonneacutees
augmenteacutees Prises de
vues complegravetes
Donneacutees reacuteguliegraverement
publieacutees Donneacutees
geacuteoreacutefeacuterenceacutees IPT
installeacutee
QUOI QUAND
Objectifs Deacutelivrables
bull Deacutefinis
bull Sous-entendus
Dates de rendu
bull Intermeacutediaires
bull Finale
La p
lan
ific
ation
de la m
obili
sa
tio
nGoals
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification de projet de numeacuterisation
Structure of this Session
Structure de cette seacuteance
INDEX
Planning for Mobilization
Break for Results 1
Clustering the Components
Break for Results 2
Elements of a Good Plan
Conclusion
References
Session 4 Introduction
Index
CONTENU
La planification de la mobilisation
Pause pour Reacutesultats 1
Regroupement des composants
Pause pour Reacutesultats 2
Les eacuteleacutements dun bon plan
Conclusion
Les reacutefeacuterences
Introduction agrave la seacuteance 4
Conte
nu
ldquoThat would be no good said the wizard not without a mighty Warrior
even a Hero I tried to find one but warriors are busy fighting one
another in distant lands and in this neighbourhood heroes are scarce
or simply lot to be foundhellip So now let us get on and make some plansrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Planning for Mobilization
ldquoThat would be no good said the wizard not without a mighty Warrior
even a Hero I tried to find one but warriors are busy fighting one
another in distant lands and in this neighbourhood heroes are scarce
or simply lot to be foundhellip So now let us get on and make some plansrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
La planification de la mobilisation
Resources
Use
Goals
Pla
nnin
g f
or
Mobili
zation
Mobilization - ldquoAn Unexpected Partyrdquo
Definition ldquoBring resources into use to achieve a particular goalrdquo - Oxford English Dictionary
Ressources
Utilisation
Objectifs
La p
lan
ific
ation
de la m
obili
sa
tion
Mobilisation - Une partie inattendue
Deacutefinition Amener des ressources en service pour atteindre un objectif
particulier - Oxford English Dictionary
Mobilization - ldquoAn Unexpected Partyrdquo
Use Leave the Shire
Confuse Trolls
Seek advice from Elrond
Sing with Elves
Evade Goblins
Trick Gollum
Fight giant spiders
Escape the Elven Kingrsquos prison
Steal from Smaug
Battle the 5 armies
Get home
Goals GOLD
ARKENSTONE
FAME
GLORY
HONOUR
Resources NEUTRAL
bull Individuals (Gollum Smaug)
bull Men (Bard)
EVIL
bull Goblins (Bolg Golfimbul The
Great Goblin)
bull Trolls (Tom Bert William)
bull Wizards (Sauron Sauroman)
GOOD
bull Dwarves (Kili Fili Dori Ori Nori
Oin Gloin Balin Dwalin Bifur
Bofur Bomber Thorin)
bull Elves (Elrond The Elven King)
bull Wizards (Gandalf Radagast)
bull Men ( Beorn)
Pla
nnin
g f
or
Mobili
zation
Mobilisation - Une partie inattendue
Utilisation Quitter la Comteacute
Embrouiller les Trolls
Demander conseil agrave Elrond
Chanter avec les Elfes
Echapper aux Gobelins
Jouer un tour agrave Gollum
Combattre les araigneacutees geacuteantes
Srsquoeacutevader de la prison du Roi des Elfes
Voler le treacutesor de Smaug
Combattre les 5 armeacutees
Rentrer agrave la maison
Objectifs OR
ARKENSTONE
CELEBRITE
GLOIRE
HONNEUR
Ressources NEUTRES
bull Individus(Gollum Smaug)
bull Humains (Bard)
MAUVAISES
bull Gobelins (Bolg Golfimbul Le
Grand Gobelin)
bull Trolls (Tom Bert William)
bull Sorciers (Sauron Saroumane)
BONNES
bull Nains (Kili Fili Dori Ori Nori
Oin Gloin Balin Dwalin Bifur
Bofur Bomber Thorin)
bull Elfes (Elrond Le Roi des Elfes)
bull Sorciers (Gandalf Radagast)
bull Humains (Beorn)
La p
lan
ific
ation
de la m
obili
sa
tion
Mobilization
Tasks SpecimenObject Staging
Curation
Data Review
Database Review
Image Capture
Transcription
Data Cleaning
Quality Checking
Georeferencing
Re-publishing
Goals Extended Metadata
Multiple angles
All maged
Georeferenced
Published
Own IPT
Stakeholders INSTITUTIONAL
bull Collections (Collections
Managers Librarian Curator)
bull Personnel (HRhellip)
PROJECT
bull Digitization (Imagers
Geographer)
bull Project Management (PIhellip)
EXTERNAL
bull Web (Designer Developer)
Pla
nnin
g f
or
Mobili
zation
Mobilisation
Tacircches Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Capture des Images
Transcription
Nettoyage des donneacutees
Controcircle Qualiteacute
Geacuteoreacutefeacuterencement
Re-publication
Objectifs Meacutetadonneacutees augmenteacutees
Plusieurs angles de vue
Prise de vue pour tous les speacutecimens
Geacuteoreacutefeacuterencement complet
Publication
Installation de lrsquoIPT
Groupes des
Intervenants NIVEAU INSTITUTIONNEL
bull Collections (Gestionnaires de
Collections Bibliotheacutecaire
Chargeacute de collection )
bull Personnel (Ressources
humaineshellip)
PROJET
bull Eacutequipe de Numeacuterisation
(Preneurs drsquoimages
geacuteographeshellip)
bull Gestion de projet (PIhellip)
EXTERNES
bull Eacutequipe Web (Graphiste
Deacuteveloppeur)
La p
lan
ific
ation
de la m
obili
sa
tion
WHO (person) is going to do it
AFFILIATIONS
Institutional Project External
STAKEHOLDERS
Collections Project
Management Digitization
Team Personnel Web Team
Technology Research
Institution
ROLES
Collections Manager
Conservator Librarian
Registrar Archivist Project
Manager Principal Investigator
Imagers Transcribers Quality
Checker Data Specialist
Human Resources Finance
Designer Web Developer
Content Developer
Programmer Network
Administrator Helpdesk
Database Administrator
Researcher Volunteerintern
Curator Geographer
WHO
Affiliations The group or business to whom the
Stakeholder reports
Stakeholders Groups or teams of people whose areas of
responsibility may affect the success of
your project
Roles Actual individuals who you may need to
help you successfully complete your
projectPla
nnin
g f
or
Mobili
zation
Stakeholders Affiliations and Roles
QUI (personne) va faire le travail
AFFILIATIONS
Institutionnelles Au Projet Externes
GROUPES DES INTERVENANTS
Collections Gestion de Projet
Equipe de numeacuterisation Personnel
Equipe web Technologie
Recherche Institution
ROcircLES
Gestionnaire de Collections
Conservateurs Documentaliste
Registraire Archiviste Gestionnaire
de projet Chercheur Imageurs
Transcripteurs Controcircleurs Qualiteacute
Speacutecialiste des Donneacutees
Ressources humaines Finance
Designer Deacuteveloppeur web
Deacuteveloppeur de contenu
Programmeur Administrateur
reacuteseau Helpdesk Administrateur
de base de donneacutees
VolontairesStagiaires Geacuteographe
QUI
Affiliations Le groupe ou institution auquel le group
des intervenants impliqueacute rend des
comptes
Groupes des intervenants Groupes ou eacutequipes de personnes dont
les domaines de responsabiliteacute peuvent
avoir des reacutepercussions sur le succegraves du
projet
Rocircles Individus dont vous pouvez solliciter lrsquoaide
afin de compleacuteter votre projet avec succegraves
La p
lan
ific
ation
de la m
obili
sa
tion
Personnes Affiliations et Rocircles
WHICH (choice alternative) things do we
need to do
STAGE
o Before During After
TASK
o Specimenobject
Staging Curation Data
Review Database
Review Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
Image Capture
Transcription Data
Cleaning Quality
Checking Publishing
Georeferencing Re-
publishing Provisioning
Storage Budgeting
Specimenobject Return
Data Standards
WHICH
Stages Point in time relative to the project start
during which the task should be carried
out
Tasks Jobs that will need to be done in order to
achieve the aims of the project
Pla
nnin
g f
or
Mobili
zation
Tasks and Stages
QUELLES (choix alternative) choses
devons nous reacutealiser
EacuteTAPES
o Avant Pendant Apregraves
TAcircCHES
Preacuteparation des
Speacutecimens Objets
Revue de la Base de
Donneacutees Mettre en
place lEacutequipement
Transcription
Publication Gestion
Serveur Stockage
Curation Recruter
lEacutequipe Modifications
de la Base de Donneacutees
Nettoyage des
Donneacutees
Geacuteoreacutefeacuterencement
Budgeacutetisation Revue
des Donneacutees Acheter
de lEacutequipement
Capture des Images
Controcircle Qualiteacute
Republication Retour
des Speacutecimens Objets
Standards de Donneacutees
LESQUELLES
Eacutetapes Des peacuteriodes relatives au deacutebut du projet
pendant lesquelles les tacircches doivent ecirctre
effectueacutees
Tacircches Les actions qui contribuent agrave la reacutealisation
des objectifs du projet
La p
lan
ific
ation
de la m
obili
sa
tion
Tacircches et Eacutetapes
WHAT (specific thing object) do you
want to do
WHEN (time occasion moment) do you
want it done
GOALS
o Darwin Core Data
Extended Metadata All
Imaged Regularly
Published
Georeferenced Own
IPT
WHAT WHEN
Goals Deliverables
bull Stated
bull Implied
Deadlines
bull Milestones
bull Final
Pla
nnin
g f
or
Mobili
zation
Goals
QUE (chose speacutecifique objet) voulez-
vous faire
QUAND (jour occasion moment)
voulez-vous que ce soit fait
OBJECTIFS
o Donneacutees au format
Darwin Core
Meacutetadonneacutees
augmenteacutees Prises de
vues complegravetes
Donneacutees reacuteguliegraverement
publieacutees Donneacutees
geacuteoreacutefeacuterenceacutees IPT
installeacutee
QUOI QUAND
Objectifs Deacutelivrables
bull Deacutefinis
bull Sous-entendus
Dates de rendu
bull Intermeacutediaires
bull Finale
La p
lan
ific
ation
de la m
obili
sa
tio
nGoals
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Structure of this Session
Structure de cette seacuteance
INDEX
Planning for Mobilization
Break for Results 1
Clustering the Components
Break for Results 2
Elements of a Good Plan
Conclusion
References
Session 4 Introduction
Index
CONTENU
La planification de la mobilisation
Pause pour Reacutesultats 1
Regroupement des composants
Pause pour Reacutesultats 2
Les eacuteleacutements dun bon plan
Conclusion
Les reacutefeacuterences
Introduction agrave la seacuteance 4
Conte
nu
ldquoThat would be no good said the wizard not without a mighty Warrior
even a Hero I tried to find one but warriors are busy fighting one
another in distant lands and in this neighbourhood heroes are scarce
or simply lot to be foundhellip So now let us get on and make some plansrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Planning for Mobilization
ldquoThat would be no good said the wizard not without a mighty Warrior
even a Hero I tried to find one but warriors are busy fighting one
another in distant lands and in this neighbourhood heroes are scarce
or simply lot to be foundhellip So now let us get on and make some plansrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
La planification de la mobilisation
Resources
Use
Goals
Pla
nnin
g f
or
Mobili
zation
Mobilization - ldquoAn Unexpected Partyrdquo
Definition ldquoBring resources into use to achieve a particular goalrdquo - Oxford English Dictionary
Ressources
Utilisation
Objectifs
La p
lan
ific
ation
de la m
obili
sa
tion
Mobilisation - Une partie inattendue
Deacutefinition Amener des ressources en service pour atteindre un objectif
particulier - Oxford English Dictionary
Mobilization - ldquoAn Unexpected Partyrdquo
Use Leave the Shire
Confuse Trolls
Seek advice from Elrond
Sing with Elves
Evade Goblins
Trick Gollum
Fight giant spiders
Escape the Elven Kingrsquos prison
Steal from Smaug
Battle the 5 armies
Get home
Goals GOLD
ARKENSTONE
FAME
GLORY
HONOUR
Resources NEUTRAL
bull Individuals (Gollum Smaug)
bull Men (Bard)
EVIL
bull Goblins (Bolg Golfimbul The
Great Goblin)
bull Trolls (Tom Bert William)
bull Wizards (Sauron Sauroman)
GOOD
bull Dwarves (Kili Fili Dori Ori Nori
Oin Gloin Balin Dwalin Bifur
Bofur Bomber Thorin)
bull Elves (Elrond The Elven King)
bull Wizards (Gandalf Radagast)
bull Men ( Beorn)
Pla
nnin
g f
or
Mobili
zation
Mobilisation - Une partie inattendue
Utilisation Quitter la Comteacute
Embrouiller les Trolls
Demander conseil agrave Elrond
Chanter avec les Elfes
Echapper aux Gobelins
Jouer un tour agrave Gollum
Combattre les araigneacutees geacuteantes
Srsquoeacutevader de la prison du Roi des Elfes
Voler le treacutesor de Smaug
Combattre les 5 armeacutees
Rentrer agrave la maison
Objectifs OR
ARKENSTONE
CELEBRITE
GLOIRE
HONNEUR
Ressources NEUTRES
bull Individus(Gollum Smaug)
bull Humains (Bard)
MAUVAISES
bull Gobelins (Bolg Golfimbul Le
Grand Gobelin)
bull Trolls (Tom Bert William)
bull Sorciers (Sauron Saroumane)
BONNES
bull Nains (Kili Fili Dori Ori Nori
Oin Gloin Balin Dwalin Bifur
Bofur Bomber Thorin)
bull Elfes (Elrond Le Roi des Elfes)
bull Sorciers (Gandalf Radagast)
bull Humains (Beorn)
La p
lan
ific
ation
de la m
obili
sa
tion
Mobilization
Tasks SpecimenObject Staging
Curation
Data Review
Database Review
Image Capture
Transcription
Data Cleaning
Quality Checking
Georeferencing
Re-publishing
Goals Extended Metadata
Multiple angles
All maged
Georeferenced
Published
Own IPT
Stakeholders INSTITUTIONAL
bull Collections (Collections
Managers Librarian Curator)
bull Personnel (HRhellip)
PROJECT
bull Digitization (Imagers
Geographer)
bull Project Management (PIhellip)
EXTERNAL
bull Web (Designer Developer)
Pla
nnin
g f
or
Mobili
zation
Mobilisation
Tacircches Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Capture des Images
Transcription
Nettoyage des donneacutees
Controcircle Qualiteacute
Geacuteoreacutefeacuterencement
Re-publication
Objectifs Meacutetadonneacutees augmenteacutees
Plusieurs angles de vue
Prise de vue pour tous les speacutecimens
Geacuteoreacutefeacuterencement complet
Publication
Installation de lrsquoIPT
Groupes des
Intervenants NIVEAU INSTITUTIONNEL
bull Collections (Gestionnaires de
Collections Bibliotheacutecaire
Chargeacute de collection )
bull Personnel (Ressources
humaineshellip)
PROJET
bull Eacutequipe de Numeacuterisation
(Preneurs drsquoimages
geacuteographeshellip)
bull Gestion de projet (PIhellip)
EXTERNES
bull Eacutequipe Web (Graphiste
Deacuteveloppeur)
La p
lan
ific
ation
de la m
obili
sa
tion
WHO (person) is going to do it
AFFILIATIONS
Institutional Project External
STAKEHOLDERS
Collections Project
Management Digitization
Team Personnel Web Team
Technology Research
Institution
ROLES
Collections Manager
Conservator Librarian
Registrar Archivist Project
Manager Principal Investigator
Imagers Transcribers Quality
Checker Data Specialist
Human Resources Finance
Designer Web Developer
Content Developer
Programmer Network
Administrator Helpdesk
Database Administrator
Researcher Volunteerintern
Curator Geographer
WHO
Affiliations The group or business to whom the
Stakeholder reports
Stakeholders Groups or teams of people whose areas of
responsibility may affect the success of
your project
Roles Actual individuals who you may need to
help you successfully complete your
projectPla
nnin
g f
or
Mobili
zation
Stakeholders Affiliations and Roles
QUI (personne) va faire le travail
AFFILIATIONS
Institutionnelles Au Projet Externes
GROUPES DES INTERVENANTS
Collections Gestion de Projet
Equipe de numeacuterisation Personnel
Equipe web Technologie
Recherche Institution
ROcircLES
Gestionnaire de Collections
Conservateurs Documentaliste
Registraire Archiviste Gestionnaire
de projet Chercheur Imageurs
Transcripteurs Controcircleurs Qualiteacute
Speacutecialiste des Donneacutees
Ressources humaines Finance
Designer Deacuteveloppeur web
Deacuteveloppeur de contenu
Programmeur Administrateur
reacuteseau Helpdesk Administrateur
de base de donneacutees
VolontairesStagiaires Geacuteographe
QUI
Affiliations Le groupe ou institution auquel le group
des intervenants impliqueacute rend des
comptes
Groupes des intervenants Groupes ou eacutequipes de personnes dont
les domaines de responsabiliteacute peuvent
avoir des reacutepercussions sur le succegraves du
projet
Rocircles Individus dont vous pouvez solliciter lrsquoaide
afin de compleacuteter votre projet avec succegraves
La p
lan
ific
ation
de la m
obili
sa
tion
Personnes Affiliations et Rocircles
WHICH (choice alternative) things do we
need to do
STAGE
o Before During After
TASK
o Specimenobject
Staging Curation Data
Review Database
Review Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
Image Capture
Transcription Data
Cleaning Quality
Checking Publishing
Georeferencing Re-
publishing Provisioning
Storage Budgeting
Specimenobject Return
Data Standards
WHICH
Stages Point in time relative to the project start
during which the task should be carried
out
Tasks Jobs that will need to be done in order to
achieve the aims of the project
Pla
nnin
g f
or
Mobili
zation
Tasks and Stages
QUELLES (choix alternative) choses
devons nous reacutealiser
EacuteTAPES
o Avant Pendant Apregraves
TAcircCHES
Preacuteparation des
Speacutecimens Objets
Revue de la Base de
Donneacutees Mettre en
place lEacutequipement
Transcription
Publication Gestion
Serveur Stockage
Curation Recruter
lEacutequipe Modifications
de la Base de Donneacutees
Nettoyage des
Donneacutees
Geacuteoreacutefeacuterencement
Budgeacutetisation Revue
des Donneacutees Acheter
de lEacutequipement
Capture des Images
Controcircle Qualiteacute
Republication Retour
des Speacutecimens Objets
Standards de Donneacutees
LESQUELLES
Eacutetapes Des peacuteriodes relatives au deacutebut du projet
pendant lesquelles les tacircches doivent ecirctre
effectueacutees
Tacircches Les actions qui contribuent agrave la reacutealisation
des objectifs du projet
La p
lan
ific
ation
de la m
obili
sa
tion
Tacircches et Eacutetapes
WHAT (specific thing object) do you
want to do
WHEN (time occasion moment) do you
want it done
GOALS
o Darwin Core Data
Extended Metadata All
Imaged Regularly
Published
Georeferenced Own
IPT
WHAT WHEN
Goals Deliverables
bull Stated
bull Implied
Deadlines
bull Milestones
bull Final
Pla
nnin
g f
or
Mobili
zation
Goals
QUE (chose speacutecifique objet) voulez-
vous faire
QUAND (jour occasion moment)
voulez-vous que ce soit fait
OBJECTIFS
o Donneacutees au format
Darwin Core
Meacutetadonneacutees
augmenteacutees Prises de
vues complegravetes
Donneacutees reacuteguliegraverement
publieacutees Donneacutees
geacuteoreacutefeacuterenceacutees IPT
installeacutee
QUOI QUAND
Objectifs Deacutelivrables
bull Deacutefinis
bull Sous-entendus
Dates de rendu
bull Intermeacutediaires
bull Finale
La p
lan
ific
ation
de la m
obili
sa
tio
nGoals
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Structure de cette seacuteance
INDEX
Planning for Mobilization
Break for Results 1
Clustering the Components
Break for Results 2
Elements of a Good Plan
Conclusion
References
Session 4 Introduction
Index
CONTENU
La planification de la mobilisation
Pause pour Reacutesultats 1
Regroupement des composants
Pause pour Reacutesultats 2
Les eacuteleacutements dun bon plan
Conclusion
Les reacutefeacuterences
Introduction agrave la seacuteance 4
Conte
nu
ldquoThat would be no good said the wizard not without a mighty Warrior
even a Hero I tried to find one but warriors are busy fighting one
another in distant lands and in this neighbourhood heroes are scarce
or simply lot to be foundhellip So now let us get on and make some plansrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Planning for Mobilization
ldquoThat would be no good said the wizard not without a mighty Warrior
even a Hero I tried to find one but warriors are busy fighting one
another in distant lands and in this neighbourhood heroes are scarce
or simply lot to be foundhellip So now let us get on and make some plansrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
La planification de la mobilisation
Resources
Use
Goals
Pla
nnin
g f
or
Mobili
zation
Mobilization - ldquoAn Unexpected Partyrdquo
Definition ldquoBring resources into use to achieve a particular goalrdquo - Oxford English Dictionary
Ressources
Utilisation
Objectifs
La p
lan
ific
ation
de la m
obili
sa
tion
Mobilisation - Une partie inattendue
Deacutefinition Amener des ressources en service pour atteindre un objectif
particulier - Oxford English Dictionary
Mobilization - ldquoAn Unexpected Partyrdquo
Use Leave the Shire
Confuse Trolls
Seek advice from Elrond
Sing with Elves
Evade Goblins
Trick Gollum
Fight giant spiders
Escape the Elven Kingrsquos prison
Steal from Smaug
Battle the 5 armies
Get home
Goals GOLD
ARKENSTONE
FAME
GLORY
HONOUR
Resources NEUTRAL
bull Individuals (Gollum Smaug)
bull Men (Bard)
EVIL
bull Goblins (Bolg Golfimbul The
Great Goblin)
bull Trolls (Tom Bert William)
bull Wizards (Sauron Sauroman)
GOOD
bull Dwarves (Kili Fili Dori Ori Nori
Oin Gloin Balin Dwalin Bifur
Bofur Bomber Thorin)
bull Elves (Elrond The Elven King)
bull Wizards (Gandalf Radagast)
bull Men ( Beorn)
Pla
nnin
g f
or
Mobili
zation
Mobilisation - Une partie inattendue
Utilisation Quitter la Comteacute
Embrouiller les Trolls
Demander conseil agrave Elrond
Chanter avec les Elfes
Echapper aux Gobelins
Jouer un tour agrave Gollum
Combattre les araigneacutees geacuteantes
Srsquoeacutevader de la prison du Roi des Elfes
Voler le treacutesor de Smaug
Combattre les 5 armeacutees
Rentrer agrave la maison
Objectifs OR
ARKENSTONE
CELEBRITE
GLOIRE
HONNEUR
Ressources NEUTRES
bull Individus(Gollum Smaug)
bull Humains (Bard)
MAUVAISES
bull Gobelins (Bolg Golfimbul Le
Grand Gobelin)
bull Trolls (Tom Bert William)
bull Sorciers (Sauron Saroumane)
BONNES
bull Nains (Kili Fili Dori Ori Nori
Oin Gloin Balin Dwalin Bifur
Bofur Bomber Thorin)
bull Elfes (Elrond Le Roi des Elfes)
bull Sorciers (Gandalf Radagast)
bull Humains (Beorn)
La p
lan
ific
ation
de la m
obili
sa
tion
Mobilization
Tasks SpecimenObject Staging
Curation
Data Review
Database Review
Image Capture
Transcription
Data Cleaning
Quality Checking
Georeferencing
Re-publishing
Goals Extended Metadata
Multiple angles
All maged
Georeferenced
Published
Own IPT
Stakeholders INSTITUTIONAL
bull Collections (Collections
Managers Librarian Curator)
bull Personnel (HRhellip)
PROJECT
bull Digitization (Imagers
Geographer)
bull Project Management (PIhellip)
EXTERNAL
bull Web (Designer Developer)
Pla
nnin
g f
or
Mobili
zation
Mobilisation
Tacircches Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Capture des Images
Transcription
Nettoyage des donneacutees
Controcircle Qualiteacute
Geacuteoreacutefeacuterencement
Re-publication
Objectifs Meacutetadonneacutees augmenteacutees
Plusieurs angles de vue
Prise de vue pour tous les speacutecimens
Geacuteoreacutefeacuterencement complet
Publication
Installation de lrsquoIPT
Groupes des
Intervenants NIVEAU INSTITUTIONNEL
bull Collections (Gestionnaires de
Collections Bibliotheacutecaire
Chargeacute de collection )
bull Personnel (Ressources
humaineshellip)
PROJET
bull Eacutequipe de Numeacuterisation
(Preneurs drsquoimages
geacuteographeshellip)
bull Gestion de projet (PIhellip)
EXTERNES
bull Eacutequipe Web (Graphiste
Deacuteveloppeur)
La p
lan
ific
ation
de la m
obili
sa
tion
WHO (person) is going to do it
AFFILIATIONS
Institutional Project External
STAKEHOLDERS
Collections Project
Management Digitization
Team Personnel Web Team
Technology Research
Institution
ROLES
Collections Manager
Conservator Librarian
Registrar Archivist Project
Manager Principal Investigator
Imagers Transcribers Quality
Checker Data Specialist
Human Resources Finance
Designer Web Developer
Content Developer
Programmer Network
Administrator Helpdesk
Database Administrator
Researcher Volunteerintern
Curator Geographer
WHO
Affiliations The group or business to whom the
Stakeholder reports
Stakeholders Groups or teams of people whose areas of
responsibility may affect the success of
your project
Roles Actual individuals who you may need to
help you successfully complete your
projectPla
nnin
g f
or
Mobili
zation
Stakeholders Affiliations and Roles
QUI (personne) va faire le travail
AFFILIATIONS
Institutionnelles Au Projet Externes
GROUPES DES INTERVENANTS
Collections Gestion de Projet
Equipe de numeacuterisation Personnel
Equipe web Technologie
Recherche Institution
ROcircLES
Gestionnaire de Collections
Conservateurs Documentaliste
Registraire Archiviste Gestionnaire
de projet Chercheur Imageurs
Transcripteurs Controcircleurs Qualiteacute
Speacutecialiste des Donneacutees
Ressources humaines Finance
Designer Deacuteveloppeur web
Deacuteveloppeur de contenu
Programmeur Administrateur
reacuteseau Helpdesk Administrateur
de base de donneacutees
VolontairesStagiaires Geacuteographe
QUI
Affiliations Le groupe ou institution auquel le group
des intervenants impliqueacute rend des
comptes
Groupes des intervenants Groupes ou eacutequipes de personnes dont
les domaines de responsabiliteacute peuvent
avoir des reacutepercussions sur le succegraves du
projet
Rocircles Individus dont vous pouvez solliciter lrsquoaide
afin de compleacuteter votre projet avec succegraves
La p
lan
ific
ation
de la m
obili
sa
tion
Personnes Affiliations et Rocircles
WHICH (choice alternative) things do we
need to do
STAGE
o Before During After
TASK
o Specimenobject
Staging Curation Data
Review Database
Review Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
Image Capture
Transcription Data
Cleaning Quality
Checking Publishing
Georeferencing Re-
publishing Provisioning
Storage Budgeting
Specimenobject Return
Data Standards
WHICH
Stages Point in time relative to the project start
during which the task should be carried
out
Tasks Jobs that will need to be done in order to
achieve the aims of the project
Pla
nnin
g f
or
Mobili
zation
Tasks and Stages
QUELLES (choix alternative) choses
devons nous reacutealiser
EacuteTAPES
o Avant Pendant Apregraves
TAcircCHES
Preacuteparation des
Speacutecimens Objets
Revue de la Base de
Donneacutees Mettre en
place lEacutequipement
Transcription
Publication Gestion
Serveur Stockage
Curation Recruter
lEacutequipe Modifications
de la Base de Donneacutees
Nettoyage des
Donneacutees
Geacuteoreacutefeacuterencement
Budgeacutetisation Revue
des Donneacutees Acheter
de lEacutequipement
Capture des Images
Controcircle Qualiteacute
Republication Retour
des Speacutecimens Objets
Standards de Donneacutees
LESQUELLES
Eacutetapes Des peacuteriodes relatives au deacutebut du projet
pendant lesquelles les tacircches doivent ecirctre
effectueacutees
Tacircches Les actions qui contribuent agrave la reacutealisation
des objectifs du projet
La p
lan
ific
ation
de la m
obili
sa
tion
Tacircches et Eacutetapes
WHAT (specific thing object) do you
want to do
WHEN (time occasion moment) do you
want it done
GOALS
o Darwin Core Data
Extended Metadata All
Imaged Regularly
Published
Georeferenced Own
IPT
WHAT WHEN
Goals Deliverables
bull Stated
bull Implied
Deadlines
bull Milestones
bull Final
Pla
nnin
g f
or
Mobili
zation
Goals
QUE (chose speacutecifique objet) voulez-
vous faire
QUAND (jour occasion moment)
voulez-vous que ce soit fait
OBJECTIFS
o Donneacutees au format
Darwin Core
Meacutetadonneacutees
augmenteacutees Prises de
vues complegravetes
Donneacutees reacuteguliegraverement
publieacutees Donneacutees
geacuteoreacutefeacuterenceacutees IPT
installeacutee
QUOI QUAND
Objectifs Deacutelivrables
bull Deacutefinis
bull Sous-entendus
Dates de rendu
bull Intermeacutediaires
bull Finale
La p
lan
ific
ation
de la m
obili
sa
tio
nGoals
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
INDEX
Planning for Mobilization
Break for Results 1
Clustering the Components
Break for Results 2
Elements of a Good Plan
Conclusion
References
Session 4 Introduction
Index
CONTENU
La planification de la mobilisation
Pause pour Reacutesultats 1
Regroupement des composants
Pause pour Reacutesultats 2
Les eacuteleacutements dun bon plan
Conclusion
Les reacutefeacuterences
Introduction agrave la seacuteance 4
Conte
nu
ldquoThat would be no good said the wizard not without a mighty Warrior
even a Hero I tried to find one but warriors are busy fighting one
another in distant lands and in this neighbourhood heroes are scarce
or simply lot to be foundhellip So now let us get on and make some plansrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Planning for Mobilization
ldquoThat would be no good said the wizard not without a mighty Warrior
even a Hero I tried to find one but warriors are busy fighting one
another in distant lands and in this neighbourhood heroes are scarce
or simply lot to be foundhellip So now let us get on and make some plansrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
La planification de la mobilisation
Resources
Use
Goals
Pla
nnin
g f
or
Mobili
zation
Mobilization - ldquoAn Unexpected Partyrdquo
Definition ldquoBring resources into use to achieve a particular goalrdquo - Oxford English Dictionary
Ressources
Utilisation
Objectifs
La p
lan
ific
ation
de la m
obili
sa
tion
Mobilisation - Une partie inattendue
Deacutefinition Amener des ressources en service pour atteindre un objectif
particulier - Oxford English Dictionary
Mobilization - ldquoAn Unexpected Partyrdquo
Use Leave the Shire
Confuse Trolls
Seek advice from Elrond
Sing with Elves
Evade Goblins
Trick Gollum
Fight giant spiders
Escape the Elven Kingrsquos prison
Steal from Smaug
Battle the 5 armies
Get home
Goals GOLD
ARKENSTONE
FAME
GLORY
HONOUR
Resources NEUTRAL
bull Individuals (Gollum Smaug)
bull Men (Bard)
EVIL
bull Goblins (Bolg Golfimbul The
Great Goblin)
bull Trolls (Tom Bert William)
bull Wizards (Sauron Sauroman)
GOOD
bull Dwarves (Kili Fili Dori Ori Nori
Oin Gloin Balin Dwalin Bifur
Bofur Bomber Thorin)
bull Elves (Elrond The Elven King)
bull Wizards (Gandalf Radagast)
bull Men ( Beorn)
Pla
nnin
g f
or
Mobili
zation
Mobilisation - Une partie inattendue
Utilisation Quitter la Comteacute
Embrouiller les Trolls
Demander conseil agrave Elrond
Chanter avec les Elfes
Echapper aux Gobelins
Jouer un tour agrave Gollum
Combattre les araigneacutees geacuteantes
Srsquoeacutevader de la prison du Roi des Elfes
Voler le treacutesor de Smaug
Combattre les 5 armeacutees
Rentrer agrave la maison
Objectifs OR
ARKENSTONE
CELEBRITE
GLOIRE
HONNEUR
Ressources NEUTRES
bull Individus(Gollum Smaug)
bull Humains (Bard)
MAUVAISES
bull Gobelins (Bolg Golfimbul Le
Grand Gobelin)
bull Trolls (Tom Bert William)
bull Sorciers (Sauron Saroumane)
BONNES
bull Nains (Kili Fili Dori Ori Nori
Oin Gloin Balin Dwalin Bifur
Bofur Bomber Thorin)
bull Elfes (Elrond Le Roi des Elfes)
bull Sorciers (Gandalf Radagast)
bull Humains (Beorn)
La p
lan
ific
ation
de la m
obili
sa
tion
Mobilization
Tasks SpecimenObject Staging
Curation
Data Review
Database Review
Image Capture
Transcription
Data Cleaning
Quality Checking
Georeferencing
Re-publishing
Goals Extended Metadata
Multiple angles
All maged
Georeferenced
Published
Own IPT
Stakeholders INSTITUTIONAL
bull Collections (Collections
Managers Librarian Curator)
bull Personnel (HRhellip)
PROJECT
bull Digitization (Imagers
Geographer)
bull Project Management (PIhellip)
EXTERNAL
bull Web (Designer Developer)
Pla
nnin
g f
or
Mobili
zation
Mobilisation
Tacircches Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Capture des Images
Transcription
Nettoyage des donneacutees
Controcircle Qualiteacute
Geacuteoreacutefeacuterencement
Re-publication
Objectifs Meacutetadonneacutees augmenteacutees
Plusieurs angles de vue
Prise de vue pour tous les speacutecimens
Geacuteoreacutefeacuterencement complet
Publication
Installation de lrsquoIPT
Groupes des
Intervenants NIVEAU INSTITUTIONNEL
bull Collections (Gestionnaires de
Collections Bibliotheacutecaire
Chargeacute de collection )
bull Personnel (Ressources
humaineshellip)
PROJET
bull Eacutequipe de Numeacuterisation
(Preneurs drsquoimages
geacuteographeshellip)
bull Gestion de projet (PIhellip)
EXTERNES
bull Eacutequipe Web (Graphiste
Deacuteveloppeur)
La p
lan
ific
ation
de la m
obili
sa
tion
WHO (person) is going to do it
AFFILIATIONS
Institutional Project External
STAKEHOLDERS
Collections Project
Management Digitization
Team Personnel Web Team
Technology Research
Institution
ROLES
Collections Manager
Conservator Librarian
Registrar Archivist Project
Manager Principal Investigator
Imagers Transcribers Quality
Checker Data Specialist
Human Resources Finance
Designer Web Developer
Content Developer
Programmer Network
Administrator Helpdesk
Database Administrator
Researcher Volunteerintern
Curator Geographer
WHO
Affiliations The group or business to whom the
Stakeholder reports
Stakeholders Groups or teams of people whose areas of
responsibility may affect the success of
your project
Roles Actual individuals who you may need to
help you successfully complete your
projectPla
nnin
g f
or
Mobili
zation
Stakeholders Affiliations and Roles
QUI (personne) va faire le travail
AFFILIATIONS
Institutionnelles Au Projet Externes
GROUPES DES INTERVENANTS
Collections Gestion de Projet
Equipe de numeacuterisation Personnel
Equipe web Technologie
Recherche Institution
ROcircLES
Gestionnaire de Collections
Conservateurs Documentaliste
Registraire Archiviste Gestionnaire
de projet Chercheur Imageurs
Transcripteurs Controcircleurs Qualiteacute
Speacutecialiste des Donneacutees
Ressources humaines Finance
Designer Deacuteveloppeur web
Deacuteveloppeur de contenu
Programmeur Administrateur
reacuteseau Helpdesk Administrateur
de base de donneacutees
VolontairesStagiaires Geacuteographe
QUI
Affiliations Le groupe ou institution auquel le group
des intervenants impliqueacute rend des
comptes
Groupes des intervenants Groupes ou eacutequipes de personnes dont
les domaines de responsabiliteacute peuvent
avoir des reacutepercussions sur le succegraves du
projet
Rocircles Individus dont vous pouvez solliciter lrsquoaide
afin de compleacuteter votre projet avec succegraves
La p
lan
ific
ation
de la m
obili
sa
tion
Personnes Affiliations et Rocircles
WHICH (choice alternative) things do we
need to do
STAGE
o Before During After
TASK
o Specimenobject
Staging Curation Data
Review Database
Review Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
Image Capture
Transcription Data
Cleaning Quality
Checking Publishing
Georeferencing Re-
publishing Provisioning
Storage Budgeting
Specimenobject Return
Data Standards
WHICH
Stages Point in time relative to the project start
during which the task should be carried
out
Tasks Jobs that will need to be done in order to
achieve the aims of the project
Pla
nnin
g f
or
Mobili
zation
Tasks and Stages
QUELLES (choix alternative) choses
devons nous reacutealiser
EacuteTAPES
o Avant Pendant Apregraves
TAcircCHES
Preacuteparation des
Speacutecimens Objets
Revue de la Base de
Donneacutees Mettre en
place lEacutequipement
Transcription
Publication Gestion
Serveur Stockage
Curation Recruter
lEacutequipe Modifications
de la Base de Donneacutees
Nettoyage des
Donneacutees
Geacuteoreacutefeacuterencement
Budgeacutetisation Revue
des Donneacutees Acheter
de lEacutequipement
Capture des Images
Controcircle Qualiteacute
Republication Retour
des Speacutecimens Objets
Standards de Donneacutees
LESQUELLES
Eacutetapes Des peacuteriodes relatives au deacutebut du projet
pendant lesquelles les tacircches doivent ecirctre
effectueacutees
Tacircches Les actions qui contribuent agrave la reacutealisation
des objectifs du projet
La p
lan
ific
ation
de la m
obili
sa
tion
Tacircches et Eacutetapes
WHAT (specific thing object) do you
want to do
WHEN (time occasion moment) do you
want it done
GOALS
o Darwin Core Data
Extended Metadata All
Imaged Regularly
Published
Georeferenced Own
IPT
WHAT WHEN
Goals Deliverables
bull Stated
bull Implied
Deadlines
bull Milestones
bull Final
Pla
nnin
g f
or
Mobili
zation
Goals
QUE (chose speacutecifique objet) voulez-
vous faire
QUAND (jour occasion moment)
voulez-vous que ce soit fait
OBJECTIFS
o Donneacutees au format
Darwin Core
Meacutetadonneacutees
augmenteacutees Prises de
vues complegravetes
Donneacutees reacuteguliegraverement
publieacutees Donneacutees
geacuteoreacutefeacuterenceacutees IPT
installeacutee
QUOI QUAND
Objectifs Deacutelivrables
bull Deacutefinis
bull Sous-entendus
Dates de rendu
bull Intermeacutediaires
bull Finale
La p
lan
ific
ation
de la m
obili
sa
tio
nGoals
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
CONTENU
La planification de la mobilisation
Pause pour Reacutesultats 1
Regroupement des composants
Pause pour Reacutesultats 2
Les eacuteleacutements dun bon plan
Conclusion
Les reacutefeacuterences
Introduction agrave la seacuteance 4
Conte
nu
ldquoThat would be no good said the wizard not without a mighty Warrior
even a Hero I tried to find one but warriors are busy fighting one
another in distant lands and in this neighbourhood heroes are scarce
or simply lot to be foundhellip So now let us get on and make some plansrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Planning for Mobilization
ldquoThat would be no good said the wizard not without a mighty Warrior
even a Hero I tried to find one but warriors are busy fighting one
another in distant lands and in this neighbourhood heroes are scarce
or simply lot to be foundhellip So now let us get on and make some plansrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
La planification de la mobilisation
Resources
Use
Goals
Pla
nnin
g f
or
Mobili
zation
Mobilization - ldquoAn Unexpected Partyrdquo
Definition ldquoBring resources into use to achieve a particular goalrdquo - Oxford English Dictionary
Ressources
Utilisation
Objectifs
La p
lan
ific
ation
de la m
obili
sa
tion
Mobilisation - Une partie inattendue
Deacutefinition Amener des ressources en service pour atteindre un objectif
particulier - Oxford English Dictionary
Mobilization - ldquoAn Unexpected Partyrdquo
Use Leave the Shire
Confuse Trolls
Seek advice from Elrond
Sing with Elves
Evade Goblins
Trick Gollum
Fight giant spiders
Escape the Elven Kingrsquos prison
Steal from Smaug
Battle the 5 armies
Get home
Goals GOLD
ARKENSTONE
FAME
GLORY
HONOUR
Resources NEUTRAL
bull Individuals (Gollum Smaug)
bull Men (Bard)
EVIL
bull Goblins (Bolg Golfimbul The
Great Goblin)
bull Trolls (Tom Bert William)
bull Wizards (Sauron Sauroman)
GOOD
bull Dwarves (Kili Fili Dori Ori Nori
Oin Gloin Balin Dwalin Bifur
Bofur Bomber Thorin)
bull Elves (Elrond The Elven King)
bull Wizards (Gandalf Radagast)
bull Men ( Beorn)
Pla
nnin
g f
or
Mobili
zation
Mobilisation - Une partie inattendue
Utilisation Quitter la Comteacute
Embrouiller les Trolls
Demander conseil agrave Elrond
Chanter avec les Elfes
Echapper aux Gobelins
Jouer un tour agrave Gollum
Combattre les araigneacutees geacuteantes
Srsquoeacutevader de la prison du Roi des Elfes
Voler le treacutesor de Smaug
Combattre les 5 armeacutees
Rentrer agrave la maison
Objectifs OR
ARKENSTONE
CELEBRITE
GLOIRE
HONNEUR
Ressources NEUTRES
bull Individus(Gollum Smaug)
bull Humains (Bard)
MAUVAISES
bull Gobelins (Bolg Golfimbul Le
Grand Gobelin)
bull Trolls (Tom Bert William)
bull Sorciers (Sauron Saroumane)
BONNES
bull Nains (Kili Fili Dori Ori Nori
Oin Gloin Balin Dwalin Bifur
Bofur Bomber Thorin)
bull Elfes (Elrond Le Roi des Elfes)
bull Sorciers (Gandalf Radagast)
bull Humains (Beorn)
La p
lan
ific
ation
de la m
obili
sa
tion
Mobilization
Tasks SpecimenObject Staging
Curation
Data Review
Database Review
Image Capture
Transcription
Data Cleaning
Quality Checking
Georeferencing
Re-publishing
Goals Extended Metadata
Multiple angles
All maged
Georeferenced
Published
Own IPT
Stakeholders INSTITUTIONAL
bull Collections (Collections
Managers Librarian Curator)
bull Personnel (HRhellip)
PROJECT
bull Digitization (Imagers
Geographer)
bull Project Management (PIhellip)
EXTERNAL
bull Web (Designer Developer)
Pla
nnin
g f
or
Mobili
zation
Mobilisation
Tacircches Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Capture des Images
Transcription
Nettoyage des donneacutees
Controcircle Qualiteacute
Geacuteoreacutefeacuterencement
Re-publication
Objectifs Meacutetadonneacutees augmenteacutees
Plusieurs angles de vue
Prise de vue pour tous les speacutecimens
Geacuteoreacutefeacuterencement complet
Publication
Installation de lrsquoIPT
Groupes des
Intervenants NIVEAU INSTITUTIONNEL
bull Collections (Gestionnaires de
Collections Bibliotheacutecaire
Chargeacute de collection )
bull Personnel (Ressources
humaineshellip)
PROJET
bull Eacutequipe de Numeacuterisation
(Preneurs drsquoimages
geacuteographeshellip)
bull Gestion de projet (PIhellip)
EXTERNES
bull Eacutequipe Web (Graphiste
Deacuteveloppeur)
La p
lan
ific
ation
de la m
obili
sa
tion
WHO (person) is going to do it
AFFILIATIONS
Institutional Project External
STAKEHOLDERS
Collections Project
Management Digitization
Team Personnel Web Team
Technology Research
Institution
ROLES
Collections Manager
Conservator Librarian
Registrar Archivist Project
Manager Principal Investigator
Imagers Transcribers Quality
Checker Data Specialist
Human Resources Finance
Designer Web Developer
Content Developer
Programmer Network
Administrator Helpdesk
Database Administrator
Researcher Volunteerintern
Curator Geographer
WHO
Affiliations The group or business to whom the
Stakeholder reports
Stakeholders Groups or teams of people whose areas of
responsibility may affect the success of
your project
Roles Actual individuals who you may need to
help you successfully complete your
projectPla
nnin
g f
or
Mobili
zation
Stakeholders Affiliations and Roles
QUI (personne) va faire le travail
AFFILIATIONS
Institutionnelles Au Projet Externes
GROUPES DES INTERVENANTS
Collections Gestion de Projet
Equipe de numeacuterisation Personnel
Equipe web Technologie
Recherche Institution
ROcircLES
Gestionnaire de Collections
Conservateurs Documentaliste
Registraire Archiviste Gestionnaire
de projet Chercheur Imageurs
Transcripteurs Controcircleurs Qualiteacute
Speacutecialiste des Donneacutees
Ressources humaines Finance
Designer Deacuteveloppeur web
Deacuteveloppeur de contenu
Programmeur Administrateur
reacuteseau Helpdesk Administrateur
de base de donneacutees
VolontairesStagiaires Geacuteographe
QUI
Affiliations Le groupe ou institution auquel le group
des intervenants impliqueacute rend des
comptes
Groupes des intervenants Groupes ou eacutequipes de personnes dont
les domaines de responsabiliteacute peuvent
avoir des reacutepercussions sur le succegraves du
projet
Rocircles Individus dont vous pouvez solliciter lrsquoaide
afin de compleacuteter votre projet avec succegraves
La p
lan
ific
ation
de la m
obili
sa
tion
Personnes Affiliations et Rocircles
WHICH (choice alternative) things do we
need to do
STAGE
o Before During After
TASK
o Specimenobject
Staging Curation Data
Review Database
Review Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
Image Capture
Transcription Data
Cleaning Quality
Checking Publishing
Georeferencing Re-
publishing Provisioning
Storage Budgeting
Specimenobject Return
Data Standards
WHICH
Stages Point in time relative to the project start
during which the task should be carried
out
Tasks Jobs that will need to be done in order to
achieve the aims of the project
Pla
nnin
g f
or
Mobili
zation
Tasks and Stages
QUELLES (choix alternative) choses
devons nous reacutealiser
EacuteTAPES
o Avant Pendant Apregraves
TAcircCHES
Preacuteparation des
Speacutecimens Objets
Revue de la Base de
Donneacutees Mettre en
place lEacutequipement
Transcription
Publication Gestion
Serveur Stockage
Curation Recruter
lEacutequipe Modifications
de la Base de Donneacutees
Nettoyage des
Donneacutees
Geacuteoreacutefeacuterencement
Budgeacutetisation Revue
des Donneacutees Acheter
de lEacutequipement
Capture des Images
Controcircle Qualiteacute
Republication Retour
des Speacutecimens Objets
Standards de Donneacutees
LESQUELLES
Eacutetapes Des peacuteriodes relatives au deacutebut du projet
pendant lesquelles les tacircches doivent ecirctre
effectueacutees
Tacircches Les actions qui contribuent agrave la reacutealisation
des objectifs du projet
La p
lan
ific
ation
de la m
obili
sa
tion
Tacircches et Eacutetapes
WHAT (specific thing object) do you
want to do
WHEN (time occasion moment) do you
want it done
GOALS
o Darwin Core Data
Extended Metadata All
Imaged Regularly
Published
Georeferenced Own
IPT
WHAT WHEN
Goals Deliverables
bull Stated
bull Implied
Deadlines
bull Milestones
bull Final
Pla
nnin
g f
or
Mobili
zation
Goals
QUE (chose speacutecifique objet) voulez-
vous faire
QUAND (jour occasion moment)
voulez-vous que ce soit fait
OBJECTIFS
o Donneacutees au format
Darwin Core
Meacutetadonneacutees
augmenteacutees Prises de
vues complegravetes
Donneacutees reacuteguliegraverement
publieacutees Donneacutees
geacuteoreacutefeacuterenceacutees IPT
installeacutee
QUOI QUAND
Objectifs Deacutelivrables
bull Deacutefinis
bull Sous-entendus
Dates de rendu
bull Intermeacutediaires
bull Finale
La p
lan
ific
ation
de la m
obili
sa
tio
nGoals
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
ldquoThat would be no good said the wizard not without a mighty Warrior
even a Hero I tried to find one but warriors are busy fighting one
another in distant lands and in this neighbourhood heroes are scarce
or simply lot to be foundhellip So now let us get on and make some plansrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Planning for Mobilization
ldquoThat would be no good said the wizard not without a mighty Warrior
even a Hero I tried to find one but warriors are busy fighting one
another in distant lands and in this neighbourhood heroes are scarce
or simply lot to be foundhellip So now let us get on and make some plansrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
La planification de la mobilisation
Resources
Use
Goals
Pla
nnin
g f
or
Mobili
zation
Mobilization - ldquoAn Unexpected Partyrdquo
Definition ldquoBring resources into use to achieve a particular goalrdquo - Oxford English Dictionary
Ressources
Utilisation
Objectifs
La p
lan
ific
ation
de la m
obili
sa
tion
Mobilisation - Une partie inattendue
Deacutefinition Amener des ressources en service pour atteindre un objectif
particulier - Oxford English Dictionary
Mobilization - ldquoAn Unexpected Partyrdquo
Use Leave the Shire
Confuse Trolls
Seek advice from Elrond
Sing with Elves
Evade Goblins
Trick Gollum
Fight giant spiders
Escape the Elven Kingrsquos prison
Steal from Smaug
Battle the 5 armies
Get home
Goals GOLD
ARKENSTONE
FAME
GLORY
HONOUR
Resources NEUTRAL
bull Individuals (Gollum Smaug)
bull Men (Bard)
EVIL
bull Goblins (Bolg Golfimbul The
Great Goblin)
bull Trolls (Tom Bert William)
bull Wizards (Sauron Sauroman)
GOOD
bull Dwarves (Kili Fili Dori Ori Nori
Oin Gloin Balin Dwalin Bifur
Bofur Bomber Thorin)
bull Elves (Elrond The Elven King)
bull Wizards (Gandalf Radagast)
bull Men ( Beorn)
Pla
nnin
g f
or
Mobili
zation
Mobilisation - Une partie inattendue
Utilisation Quitter la Comteacute
Embrouiller les Trolls
Demander conseil agrave Elrond
Chanter avec les Elfes
Echapper aux Gobelins
Jouer un tour agrave Gollum
Combattre les araigneacutees geacuteantes
Srsquoeacutevader de la prison du Roi des Elfes
Voler le treacutesor de Smaug
Combattre les 5 armeacutees
Rentrer agrave la maison
Objectifs OR
ARKENSTONE
CELEBRITE
GLOIRE
HONNEUR
Ressources NEUTRES
bull Individus(Gollum Smaug)
bull Humains (Bard)
MAUVAISES
bull Gobelins (Bolg Golfimbul Le
Grand Gobelin)
bull Trolls (Tom Bert William)
bull Sorciers (Sauron Saroumane)
BONNES
bull Nains (Kili Fili Dori Ori Nori
Oin Gloin Balin Dwalin Bifur
Bofur Bomber Thorin)
bull Elfes (Elrond Le Roi des Elfes)
bull Sorciers (Gandalf Radagast)
bull Humains (Beorn)
La p
lan
ific
ation
de la m
obili
sa
tion
Mobilization
Tasks SpecimenObject Staging
Curation
Data Review
Database Review
Image Capture
Transcription
Data Cleaning
Quality Checking
Georeferencing
Re-publishing
Goals Extended Metadata
Multiple angles
All maged
Georeferenced
Published
Own IPT
Stakeholders INSTITUTIONAL
bull Collections (Collections
Managers Librarian Curator)
bull Personnel (HRhellip)
PROJECT
bull Digitization (Imagers
Geographer)
bull Project Management (PIhellip)
EXTERNAL
bull Web (Designer Developer)
Pla
nnin
g f
or
Mobili
zation
Mobilisation
Tacircches Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Capture des Images
Transcription
Nettoyage des donneacutees
Controcircle Qualiteacute
Geacuteoreacutefeacuterencement
Re-publication
Objectifs Meacutetadonneacutees augmenteacutees
Plusieurs angles de vue
Prise de vue pour tous les speacutecimens
Geacuteoreacutefeacuterencement complet
Publication
Installation de lrsquoIPT
Groupes des
Intervenants NIVEAU INSTITUTIONNEL
bull Collections (Gestionnaires de
Collections Bibliotheacutecaire
Chargeacute de collection )
bull Personnel (Ressources
humaineshellip)
PROJET
bull Eacutequipe de Numeacuterisation
(Preneurs drsquoimages
geacuteographeshellip)
bull Gestion de projet (PIhellip)
EXTERNES
bull Eacutequipe Web (Graphiste
Deacuteveloppeur)
La p
lan
ific
ation
de la m
obili
sa
tion
WHO (person) is going to do it
AFFILIATIONS
Institutional Project External
STAKEHOLDERS
Collections Project
Management Digitization
Team Personnel Web Team
Technology Research
Institution
ROLES
Collections Manager
Conservator Librarian
Registrar Archivist Project
Manager Principal Investigator
Imagers Transcribers Quality
Checker Data Specialist
Human Resources Finance
Designer Web Developer
Content Developer
Programmer Network
Administrator Helpdesk
Database Administrator
Researcher Volunteerintern
Curator Geographer
WHO
Affiliations The group or business to whom the
Stakeholder reports
Stakeholders Groups or teams of people whose areas of
responsibility may affect the success of
your project
Roles Actual individuals who you may need to
help you successfully complete your
projectPla
nnin
g f
or
Mobili
zation
Stakeholders Affiliations and Roles
QUI (personne) va faire le travail
AFFILIATIONS
Institutionnelles Au Projet Externes
GROUPES DES INTERVENANTS
Collections Gestion de Projet
Equipe de numeacuterisation Personnel
Equipe web Technologie
Recherche Institution
ROcircLES
Gestionnaire de Collections
Conservateurs Documentaliste
Registraire Archiviste Gestionnaire
de projet Chercheur Imageurs
Transcripteurs Controcircleurs Qualiteacute
Speacutecialiste des Donneacutees
Ressources humaines Finance
Designer Deacuteveloppeur web
Deacuteveloppeur de contenu
Programmeur Administrateur
reacuteseau Helpdesk Administrateur
de base de donneacutees
VolontairesStagiaires Geacuteographe
QUI
Affiliations Le groupe ou institution auquel le group
des intervenants impliqueacute rend des
comptes
Groupes des intervenants Groupes ou eacutequipes de personnes dont
les domaines de responsabiliteacute peuvent
avoir des reacutepercussions sur le succegraves du
projet
Rocircles Individus dont vous pouvez solliciter lrsquoaide
afin de compleacuteter votre projet avec succegraves
La p
lan
ific
ation
de la m
obili
sa
tion
Personnes Affiliations et Rocircles
WHICH (choice alternative) things do we
need to do
STAGE
o Before During After
TASK
o Specimenobject
Staging Curation Data
Review Database
Review Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
Image Capture
Transcription Data
Cleaning Quality
Checking Publishing
Georeferencing Re-
publishing Provisioning
Storage Budgeting
Specimenobject Return
Data Standards
WHICH
Stages Point in time relative to the project start
during which the task should be carried
out
Tasks Jobs that will need to be done in order to
achieve the aims of the project
Pla
nnin
g f
or
Mobili
zation
Tasks and Stages
QUELLES (choix alternative) choses
devons nous reacutealiser
EacuteTAPES
o Avant Pendant Apregraves
TAcircCHES
Preacuteparation des
Speacutecimens Objets
Revue de la Base de
Donneacutees Mettre en
place lEacutequipement
Transcription
Publication Gestion
Serveur Stockage
Curation Recruter
lEacutequipe Modifications
de la Base de Donneacutees
Nettoyage des
Donneacutees
Geacuteoreacutefeacuterencement
Budgeacutetisation Revue
des Donneacutees Acheter
de lEacutequipement
Capture des Images
Controcircle Qualiteacute
Republication Retour
des Speacutecimens Objets
Standards de Donneacutees
LESQUELLES
Eacutetapes Des peacuteriodes relatives au deacutebut du projet
pendant lesquelles les tacircches doivent ecirctre
effectueacutees
Tacircches Les actions qui contribuent agrave la reacutealisation
des objectifs du projet
La p
lan
ific
ation
de la m
obili
sa
tion
Tacircches et Eacutetapes
WHAT (specific thing object) do you
want to do
WHEN (time occasion moment) do you
want it done
GOALS
o Darwin Core Data
Extended Metadata All
Imaged Regularly
Published
Georeferenced Own
IPT
WHAT WHEN
Goals Deliverables
bull Stated
bull Implied
Deadlines
bull Milestones
bull Final
Pla
nnin
g f
or
Mobili
zation
Goals
QUE (chose speacutecifique objet) voulez-
vous faire
QUAND (jour occasion moment)
voulez-vous que ce soit fait
OBJECTIFS
o Donneacutees au format
Darwin Core
Meacutetadonneacutees
augmenteacutees Prises de
vues complegravetes
Donneacutees reacuteguliegraverement
publieacutees Donneacutees
geacuteoreacutefeacuterenceacutees IPT
installeacutee
QUOI QUAND
Objectifs Deacutelivrables
bull Deacutefinis
bull Sous-entendus
Dates de rendu
bull Intermeacutediaires
bull Finale
La p
lan
ific
ation
de la m
obili
sa
tio
nGoals
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
ldquoThat would be no good said the wizard not without a mighty Warrior
even a Hero I tried to find one but warriors are busy fighting one
another in distant lands and in this neighbourhood heroes are scarce
or simply lot to be foundhellip So now let us get on and make some plansrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
La planification de la mobilisation
Resources
Use
Goals
Pla
nnin
g f
or
Mobili
zation
Mobilization - ldquoAn Unexpected Partyrdquo
Definition ldquoBring resources into use to achieve a particular goalrdquo - Oxford English Dictionary
Ressources
Utilisation
Objectifs
La p
lan
ific
ation
de la m
obili
sa
tion
Mobilisation - Une partie inattendue
Deacutefinition Amener des ressources en service pour atteindre un objectif
particulier - Oxford English Dictionary
Mobilization - ldquoAn Unexpected Partyrdquo
Use Leave the Shire
Confuse Trolls
Seek advice from Elrond
Sing with Elves
Evade Goblins
Trick Gollum
Fight giant spiders
Escape the Elven Kingrsquos prison
Steal from Smaug
Battle the 5 armies
Get home
Goals GOLD
ARKENSTONE
FAME
GLORY
HONOUR
Resources NEUTRAL
bull Individuals (Gollum Smaug)
bull Men (Bard)
EVIL
bull Goblins (Bolg Golfimbul The
Great Goblin)
bull Trolls (Tom Bert William)
bull Wizards (Sauron Sauroman)
GOOD
bull Dwarves (Kili Fili Dori Ori Nori
Oin Gloin Balin Dwalin Bifur
Bofur Bomber Thorin)
bull Elves (Elrond The Elven King)
bull Wizards (Gandalf Radagast)
bull Men ( Beorn)
Pla
nnin
g f
or
Mobili
zation
Mobilisation - Une partie inattendue
Utilisation Quitter la Comteacute
Embrouiller les Trolls
Demander conseil agrave Elrond
Chanter avec les Elfes
Echapper aux Gobelins
Jouer un tour agrave Gollum
Combattre les araigneacutees geacuteantes
Srsquoeacutevader de la prison du Roi des Elfes
Voler le treacutesor de Smaug
Combattre les 5 armeacutees
Rentrer agrave la maison
Objectifs OR
ARKENSTONE
CELEBRITE
GLOIRE
HONNEUR
Ressources NEUTRES
bull Individus(Gollum Smaug)
bull Humains (Bard)
MAUVAISES
bull Gobelins (Bolg Golfimbul Le
Grand Gobelin)
bull Trolls (Tom Bert William)
bull Sorciers (Sauron Saroumane)
BONNES
bull Nains (Kili Fili Dori Ori Nori
Oin Gloin Balin Dwalin Bifur
Bofur Bomber Thorin)
bull Elfes (Elrond Le Roi des Elfes)
bull Sorciers (Gandalf Radagast)
bull Humains (Beorn)
La p
lan
ific
ation
de la m
obili
sa
tion
Mobilization
Tasks SpecimenObject Staging
Curation
Data Review
Database Review
Image Capture
Transcription
Data Cleaning
Quality Checking
Georeferencing
Re-publishing
Goals Extended Metadata
Multiple angles
All maged
Georeferenced
Published
Own IPT
Stakeholders INSTITUTIONAL
bull Collections (Collections
Managers Librarian Curator)
bull Personnel (HRhellip)
PROJECT
bull Digitization (Imagers
Geographer)
bull Project Management (PIhellip)
EXTERNAL
bull Web (Designer Developer)
Pla
nnin
g f
or
Mobili
zation
Mobilisation
Tacircches Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Capture des Images
Transcription
Nettoyage des donneacutees
Controcircle Qualiteacute
Geacuteoreacutefeacuterencement
Re-publication
Objectifs Meacutetadonneacutees augmenteacutees
Plusieurs angles de vue
Prise de vue pour tous les speacutecimens
Geacuteoreacutefeacuterencement complet
Publication
Installation de lrsquoIPT
Groupes des
Intervenants NIVEAU INSTITUTIONNEL
bull Collections (Gestionnaires de
Collections Bibliotheacutecaire
Chargeacute de collection )
bull Personnel (Ressources
humaineshellip)
PROJET
bull Eacutequipe de Numeacuterisation
(Preneurs drsquoimages
geacuteographeshellip)
bull Gestion de projet (PIhellip)
EXTERNES
bull Eacutequipe Web (Graphiste
Deacuteveloppeur)
La p
lan
ific
ation
de la m
obili
sa
tion
WHO (person) is going to do it
AFFILIATIONS
Institutional Project External
STAKEHOLDERS
Collections Project
Management Digitization
Team Personnel Web Team
Technology Research
Institution
ROLES
Collections Manager
Conservator Librarian
Registrar Archivist Project
Manager Principal Investigator
Imagers Transcribers Quality
Checker Data Specialist
Human Resources Finance
Designer Web Developer
Content Developer
Programmer Network
Administrator Helpdesk
Database Administrator
Researcher Volunteerintern
Curator Geographer
WHO
Affiliations The group or business to whom the
Stakeholder reports
Stakeholders Groups or teams of people whose areas of
responsibility may affect the success of
your project
Roles Actual individuals who you may need to
help you successfully complete your
projectPla
nnin
g f
or
Mobili
zation
Stakeholders Affiliations and Roles
QUI (personne) va faire le travail
AFFILIATIONS
Institutionnelles Au Projet Externes
GROUPES DES INTERVENANTS
Collections Gestion de Projet
Equipe de numeacuterisation Personnel
Equipe web Technologie
Recherche Institution
ROcircLES
Gestionnaire de Collections
Conservateurs Documentaliste
Registraire Archiviste Gestionnaire
de projet Chercheur Imageurs
Transcripteurs Controcircleurs Qualiteacute
Speacutecialiste des Donneacutees
Ressources humaines Finance
Designer Deacuteveloppeur web
Deacuteveloppeur de contenu
Programmeur Administrateur
reacuteseau Helpdesk Administrateur
de base de donneacutees
VolontairesStagiaires Geacuteographe
QUI
Affiliations Le groupe ou institution auquel le group
des intervenants impliqueacute rend des
comptes
Groupes des intervenants Groupes ou eacutequipes de personnes dont
les domaines de responsabiliteacute peuvent
avoir des reacutepercussions sur le succegraves du
projet
Rocircles Individus dont vous pouvez solliciter lrsquoaide
afin de compleacuteter votre projet avec succegraves
La p
lan
ific
ation
de la m
obili
sa
tion
Personnes Affiliations et Rocircles
WHICH (choice alternative) things do we
need to do
STAGE
o Before During After
TASK
o Specimenobject
Staging Curation Data
Review Database
Review Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
Image Capture
Transcription Data
Cleaning Quality
Checking Publishing
Georeferencing Re-
publishing Provisioning
Storage Budgeting
Specimenobject Return
Data Standards
WHICH
Stages Point in time relative to the project start
during which the task should be carried
out
Tasks Jobs that will need to be done in order to
achieve the aims of the project
Pla
nnin
g f
or
Mobili
zation
Tasks and Stages
QUELLES (choix alternative) choses
devons nous reacutealiser
EacuteTAPES
o Avant Pendant Apregraves
TAcircCHES
Preacuteparation des
Speacutecimens Objets
Revue de la Base de
Donneacutees Mettre en
place lEacutequipement
Transcription
Publication Gestion
Serveur Stockage
Curation Recruter
lEacutequipe Modifications
de la Base de Donneacutees
Nettoyage des
Donneacutees
Geacuteoreacutefeacuterencement
Budgeacutetisation Revue
des Donneacutees Acheter
de lEacutequipement
Capture des Images
Controcircle Qualiteacute
Republication Retour
des Speacutecimens Objets
Standards de Donneacutees
LESQUELLES
Eacutetapes Des peacuteriodes relatives au deacutebut du projet
pendant lesquelles les tacircches doivent ecirctre
effectueacutees
Tacircches Les actions qui contribuent agrave la reacutealisation
des objectifs du projet
La p
lan
ific
ation
de la m
obili
sa
tion
Tacircches et Eacutetapes
WHAT (specific thing object) do you
want to do
WHEN (time occasion moment) do you
want it done
GOALS
o Darwin Core Data
Extended Metadata All
Imaged Regularly
Published
Georeferenced Own
IPT
WHAT WHEN
Goals Deliverables
bull Stated
bull Implied
Deadlines
bull Milestones
bull Final
Pla
nnin
g f
or
Mobili
zation
Goals
QUE (chose speacutecifique objet) voulez-
vous faire
QUAND (jour occasion moment)
voulez-vous que ce soit fait
OBJECTIFS
o Donneacutees au format
Darwin Core
Meacutetadonneacutees
augmenteacutees Prises de
vues complegravetes
Donneacutees reacuteguliegraverement
publieacutees Donneacutees
geacuteoreacutefeacuterenceacutees IPT
installeacutee
QUOI QUAND
Objectifs Deacutelivrables
bull Deacutefinis
bull Sous-entendus
Dates de rendu
bull Intermeacutediaires
bull Finale
La p
lan
ific
ation
de la m
obili
sa
tio
nGoals
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Resources
Use
Goals
Pla
nnin
g f
or
Mobili
zation
Mobilization - ldquoAn Unexpected Partyrdquo
Definition ldquoBring resources into use to achieve a particular goalrdquo - Oxford English Dictionary
Ressources
Utilisation
Objectifs
La p
lan
ific
ation
de la m
obili
sa
tion
Mobilisation - Une partie inattendue
Deacutefinition Amener des ressources en service pour atteindre un objectif
particulier - Oxford English Dictionary
Mobilization - ldquoAn Unexpected Partyrdquo
Use Leave the Shire
Confuse Trolls
Seek advice from Elrond
Sing with Elves
Evade Goblins
Trick Gollum
Fight giant spiders
Escape the Elven Kingrsquos prison
Steal from Smaug
Battle the 5 armies
Get home
Goals GOLD
ARKENSTONE
FAME
GLORY
HONOUR
Resources NEUTRAL
bull Individuals (Gollum Smaug)
bull Men (Bard)
EVIL
bull Goblins (Bolg Golfimbul The
Great Goblin)
bull Trolls (Tom Bert William)
bull Wizards (Sauron Sauroman)
GOOD
bull Dwarves (Kili Fili Dori Ori Nori
Oin Gloin Balin Dwalin Bifur
Bofur Bomber Thorin)
bull Elves (Elrond The Elven King)
bull Wizards (Gandalf Radagast)
bull Men ( Beorn)
Pla
nnin
g f
or
Mobili
zation
Mobilisation - Une partie inattendue
Utilisation Quitter la Comteacute
Embrouiller les Trolls
Demander conseil agrave Elrond
Chanter avec les Elfes
Echapper aux Gobelins
Jouer un tour agrave Gollum
Combattre les araigneacutees geacuteantes
Srsquoeacutevader de la prison du Roi des Elfes
Voler le treacutesor de Smaug
Combattre les 5 armeacutees
Rentrer agrave la maison
Objectifs OR
ARKENSTONE
CELEBRITE
GLOIRE
HONNEUR
Ressources NEUTRES
bull Individus(Gollum Smaug)
bull Humains (Bard)
MAUVAISES
bull Gobelins (Bolg Golfimbul Le
Grand Gobelin)
bull Trolls (Tom Bert William)
bull Sorciers (Sauron Saroumane)
BONNES
bull Nains (Kili Fili Dori Ori Nori
Oin Gloin Balin Dwalin Bifur
Bofur Bomber Thorin)
bull Elfes (Elrond Le Roi des Elfes)
bull Sorciers (Gandalf Radagast)
bull Humains (Beorn)
La p
lan
ific
ation
de la m
obili
sa
tion
Mobilization
Tasks SpecimenObject Staging
Curation
Data Review
Database Review
Image Capture
Transcription
Data Cleaning
Quality Checking
Georeferencing
Re-publishing
Goals Extended Metadata
Multiple angles
All maged
Georeferenced
Published
Own IPT
Stakeholders INSTITUTIONAL
bull Collections (Collections
Managers Librarian Curator)
bull Personnel (HRhellip)
PROJECT
bull Digitization (Imagers
Geographer)
bull Project Management (PIhellip)
EXTERNAL
bull Web (Designer Developer)
Pla
nnin
g f
or
Mobili
zation
Mobilisation
Tacircches Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Capture des Images
Transcription
Nettoyage des donneacutees
Controcircle Qualiteacute
Geacuteoreacutefeacuterencement
Re-publication
Objectifs Meacutetadonneacutees augmenteacutees
Plusieurs angles de vue
Prise de vue pour tous les speacutecimens
Geacuteoreacutefeacuterencement complet
Publication
Installation de lrsquoIPT
Groupes des
Intervenants NIVEAU INSTITUTIONNEL
bull Collections (Gestionnaires de
Collections Bibliotheacutecaire
Chargeacute de collection )
bull Personnel (Ressources
humaineshellip)
PROJET
bull Eacutequipe de Numeacuterisation
(Preneurs drsquoimages
geacuteographeshellip)
bull Gestion de projet (PIhellip)
EXTERNES
bull Eacutequipe Web (Graphiste
Deacuteveloppeur)
La p
lan
ific
ation
de la m
obili
sa
tion
WHO (person) is going to do it
AFFILIATIONS
Institutional Project External
STAKEHOLDERS
Collections Project
Management Digitization
Team Personnel Web Team
Technology Research
Institution
ROLES
Collections Manager
Conservator Librarian
Registrar Archivist Project
Manager Principal Investigator
Imagers Transcribers Quality
Checker Data Specialist
Human Resources Finance
Designer Web Developer
Content Developer
Programmer Network
Administrator Helpdesk
Database Administrator
Researcher Volunteerintern
Curator Geographer
WHO
Affiliations The group or business to whom the
Stakeholder reports
Stakeholders Groups or teams of people whose areas of
responsibility may affect the success of
your project
Roles Actual individuals who you may need to
help you successfully complete your
projectPla
nnin
g f
or
Mobili
zation
Stakeholders Affiliations and Roles
QUI (personne) va faire le travail
AFFILIATIONS
Institutionnelles Au Projet Externes
GROUPES DES INTERVENANTS
Collections Gestion de Projet
Equipe de numeacuterisation Personnel
Equipe web Technologie
Recherche Institution
ROcircLES
Gestionnaire de Collections
Conservateurs Documentaliste
Registraire Archiviste Gestionnaire
de projet Chercheur Imageurs
Transcripteurs Controcircleurs Qualiteacute
Speacutecialiste des Donneacutees
Ressources humaines Finance
Designer Deacuteveloppeur web
Deacuteveloppeur de contenu
Programmeur Administrateur
reacuteseau Helpdesk Administrateur
de base de donneacutees
VolontairesStagiaires Geacuteographe
QUI
Affiliations Le groupe ou institution auquel le group
des intervenants impliqueacute rend des
comptes
Groupes des intervenants Groupes ou eacutequipes de personnes dont
les domaines de responsabiliteacute peuvent
avoir des reacutepercussions sur le succegraves du
projet
Rocircles Individus dont vous pouvez solliciter lrsquoaide
afin de compleacuteter votre projet avec succegraves
La p
lan
ific
ation
de la m
obili
sa
tion
Personnes Affiliations et Rocircles
WHICH (choice alternative) things do we
need to do
STAGE
o Before During After
TASK
o Specimenobject
Staging Curation Data
Review Database
Review Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
Image Capture
Transcription Data
Cleaning Quality
Checking Publishing
Georeferencing Re-
publishing Provisioning
Storage Budgeting
Specimenobject Return
Data Standards
WHICH
Stages Point in time relative to the project start
during which the task should be carried
out
Tasks Jobs that will need to be done in order to
achieve the aims of the project
Pla
nnin
g f
or
Mobili
zation
Tasks and Stages
QUELLES (choix alternative) choses
devons nous reacutealiser
EacuteTAPES
o Avant Pendant Apregraves
TAcircCHES
Preacuteparation des
Speacutecimens Objets
Revue de la Base de
Donneacutees Mettre en
place lEacutequipement
Transcription
Publication Gestion
Serveur Stockage
Curation Recruter
lEacutequipe Modifications
de la Base de Donneacutees
Nettoyage des
Donneacutees
Geacuteoreacutefeacuterencement
Budgeacutetisation Revue
des Donneacutees Acheter
de lEacutequipement
Capture des Images
Controcircle Qualiteacute
Republication Retour
des Speacutecimens Objets
Standards de Donneacutees
LESQUELLES
Eacutetapes Des peacuteriodes relatives au deacutebut du projet
pendant lesquelles les tacircches doivent ecirctre
effectueacutees
Tacircches Les actions qui contribuent agrave la reacutealisation
des objectifs du projet
La p
lan
ific
ation
de la m
obili
sa
tion
Tacircches et Eacutetapes
WHAT (specific thing object) do you
want to do
WHEN (time occasion moment) do you
want it done
GOALS
o Darwin Core Data
Extended Metadata All
Imaged Regularly
Published
Georeferenced Own
IPT
WHAT WHEN
Goals Deliverables
bull Stated
bull Implied
Deadlines
bull Milestones
bull Final
Pla
nnin
g f
or
Mobili
zation
Goals
QUE (chose speacutecifique objet) voulez-
vous faire
QUAND (jour occasion moment)
voulez-vous que ce soit fait
OBJECTIFS
o Donneacutees au format
Darwin Core
Meacutetadonneacutees
augmenteacutees Prises de
vues complegravetes
Donneacutees reacuteguliegraverement
publieacutees Donneacutees
geacuteoreacutefeacuterenceacutees IPT
installeacutee
QUOI QUAND
Objectifs Deacutelivrables
bull Deacutefinis
bull Sous-entendus
Dates de rendu
bull Intermeacutediaires
bull Finale
La p
lan
ific
ation
de la m
obili
sa
tio
nGoals
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Ressources
Utilisation
Objectifs
La p
lan
ific
ation
de la m
obili
sa
tion
Mobilisation - Une partie inattendue
Deacutefinition Amener des ressources en service pour atteindre un objectif
particulier - Oxford English Dictionary
Mobilization - ldquoAn Unexpected Partyrdquo
Use Leave the Shire
Confuse Trolls
Seek advice from Elrond
Sing with Elves
Evade Goblins
Trick Gollum
Fight giant spiders
Escape the Elven Kingrsquos prison
Steal from Smaug
Battle the 5 armies
Get home
Goals GOLD
ARKENSTONE
FAME
GLORY
HONOUR
Resources NEUTRAL
bull Individuals (Gollum Smaug)
bull Men (Bard)
EVIL
bull Goblins (Bolg Golfimbul The
Great Goblin)
bull Trolls (Tom Bert William)
bull Wizards (Sauron Sauroman)
GOOD
bull Dwarves (Kili Fili Dori Ori Nori
Oin Gloin Balin Dwalin Bifur
Bofur Bomber Thorin)
bull Elves (Elrond The Elven King)
bull Wizards (Gandalf Radagast)
bull Men ( Beorn)
Pla
nnin
g f
or
Mobili
zation
Mobilisation - Une partie inattendue
Utilisation Quitter la Comteacute
Embrouiller les Trolls
Demander conseil agrave Elrond
Chanter avec les Elfes
Echapper aux Gobelins
Jouer un tour agrave Gollum
Combattre les araigneacutees geacuteantes
Srsquoeacutevader de la prison du Roi des Elfes
Voler le treacutesor de Smaug
Combattre les 5 armeacutees
Rentrer agrave la maison
Objectifs OR
ARKENSTONE
CELEBRITE
GLOIRE
HONNEUR
Ressources NEUTRES
bull Individus(Gollum Smaug)
bull Humains (Bard)
MAUVAISES
bull Gobelins (Bolg Golfimbul Le
Grand Gobelin)
bull Trolls (Tom Bert William)
bull Sorciers (Sauron Saroumane)
BONNES
bull Nains (Kili Fili Dori Ori Nori
Oin Gloin Balin Dwalin Bifur
Bofur Bomber Thorin)
bull Elfes (Elrond Le Roi des Elfes)
bull Sorciers (Gandalf Radagast)
bull Humains (Beorn)
La p
lan
ific
ation
de la m
obili
sa
tion
Mobilization
Tasks SpecimenObject Staging
Curation
Data Review
Database Review
Image Capture
Transcription
Data Cleaning
Quality Checking
Georeferencing
Re-publishing
Goals Extended Metadata
Multiple angles
All maged
Georeferenced
Published
Own IPT
Stakeholders INSTITUTIONAL
bull Collections (Collections
Managers Librarian Curator)
bull Personnel (HRhellip)
PROJECT
bull Digitization (Imagers
Geographer)
bull Project Management (PIhellip)
EXTERNAL
bull Web (Designer Developer)
Pla
nnin
g f
or
Mobili
zation
Mobilisation
Tacircches Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Capture des Images
Transcription
Nettoyage des donneacutees
Controcircle Qualiteacute
Geacuteoreacutefeacuterencement
Re-publication
Objectifs Meacutetadonneacutees augmenteacutees
Plusieurs angles de vue
Prise de vue pour tous les speacutecimens
Geacuteoreacutefeacuterencement complet
Publication
Installation de lrsquoIPT
Groupes des
Intervenants NIVEAU INSTITUTIONNEL
bull Collections (Gestionnaires de
Collections Bibliotheacutecaire
Chargeacute de collection )
bull Personnel (Ressources
humaineshellip)
PROJET
bull Eacutequipe de Numeacuterisation
(Preneurs drsquoimages
geacuteographeshellip)
bull Gestion de projet (PIhellip)
EXTERNES
bull Eacutequipe Web (Graphiste
Deacuteveloppeur)
La p
lan
ific
ation
de la m
obili
sa
tion
WHO (person) is going to do it
AFFILIATIONS
Institutional Project External
STAKEHOLDERS
Collections Project
Management Digitization
Team Personnel Web Team
Technology Research
Institution
ROLES
Collections Manager
Conservator Librarian
Registrar Archivist Project
Manager Principal Investigator
Imagers Transcribers Quality
Checker Data Specialist
Human Resources Finance
Designer Web Developer
Content Developer
Programmer Network
Administrator Helpdesk
Database Administrator
Researcher Volunteerintern
Curator Geographer
WHO
Affiliations The group or business to whom the
Stakeholder reports
Stakeholders Groups or teams of people whose areas of
responsibility may affect the success of
your project
Roles Actual individuals who you may need to
help you successfully complete your
projectPla
nnin
g f
or
Mobili
zation
Stakeholders Affiliations and Roles
QUI (personne) va faire le travail
AFFILIATIONS
Institutionnelles Au Projet Externes
GROUPES DES INTERVENANTS
Collections Gestion de Projet
Equipe de numeacuterisation Personnel
Equipe web Technologie
Recherche Institution
ROcircLES
Gestionnaire de Collections
Conservateurs Documentaliste
Registraire Archiviste Gestionnaire
de projet Chercheur Imageurs
Transcripteurs Controcircleurs Qualiteacute
Speacutecialiste des Donneacutees
Ressources humaines Finance
Designer Deacuteveloppeur web
Deacuteveloppeur de contenu
Programmeur Administrateur
reacuteseau Helpdesk Administrateur
de base de donneacutees
VolontairesStagiaires Geacuteographe
QUI
Affiliations Le groupe ou institution auquel le group
des intervenants impliqueacute rend des
comptes
Groupes des intervenants Groupes ou eacutequipes de personnes dont
les domaines de responsabiliteacute peuvent
avoir des reacutepercussions sur le succegraves du
projet
Rocircles Individus dont vous pouvez solliciter lrsquoaide
afin de compleacuteter votre projet avec succegraves
La p
lan
ific
ation
de la m
obili
sa
tion
Personnes Affiliations et Rocircles
WHICH (choice alternative) things do we
need to do
STAGE
o Before During After
TASK
o Specimenobject
Staging Curation Data
Review Database
Review Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
Image Capture
Transcription Data
Cleaning Quality
Checking Publishing
Georeferencing Re-
publishing Provisioning
Storage Budgeting
Specimenobject Return
Data Standards
WHICH
Stages Point in time relative to the project start
during which the task should be carried
out
Tasks Jobs that will need to be done in order to
achieve the aims of the project
Pla
nnin
g f
or
Mobili
zation
Tasks and Stages
QUELLES (choix alternative) choses
devons nous reacutealiser
EacuteTAPES
o Avant Pendant Apregraves
TAcircCHES
Preacuteparation des
Speacutecimens Objets
Revue de la Base de
Donneacutees Mettre en
place lEacutequipement
Transcription
Publication Gestion
Serveur Stockage
Curation Recruter
lEacutequipe Modifications
de la Base de Donneacutees
Nettoyage des
Donneacutees
Geacuteoreacutefeacuterencement
Budgeacutetisation Revue
des Donneacutees Acheter
de lEacutequipement
Capture des Images
Controcircle Qualiteacute
Republication Retour
des Speacutecimens Objets
Standards de Donneacutees
LESQUELLES
Eacutetapes Des peacuteriodes relatives au deacutebut du projet
pendant lesquelles les tacircches doivent ecirctre
effectueacutees
Tacircches Les actions qui contribuent agrave la reacutealisation
des objectifs du projet
La p
lan
ific
ation
de la m
obili
sa
tion
Tacircches et Eacutetapes
WHAT (specific thing object) do you
want to do
WHEN (time occasion moment) do you
want it done
GOALS
o Darwin Core Data
Extended Metadata All
Imaged Regularly
Published
Georeferenced Own
IPT
WHAT WHEN
Goals Deliverables
bull Stated
bull Implied
Deadlines
bull Milestones
bull Final
Pla
nnin
g f
or
Mobili
zation
Goals
QUE (chose speacutecifique objet) voulez-
vous faire
QUAND (jour occasion moment)
voulez-vous que ce soit fait
OBJECTIFS
o Donneacutees au format
Darwin Core
Meacutetadonneacutees
augmenteacutees Prises de
vues complegravetes
Donneacutees reacuteguliegraverement
publieacutees Donneacutees
geacuteoreacutefeacuterenceacutees IPT
installeacutee
QUOI QUAND
Objectifs Deacutelivrables
bull Deacutefinis
bull Sous-entendus
Dates de rendu
bull Intermeacutediaires
bull Finale
La p
lan
ific
ation
de la m
obili
sa
tio
nGoals
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Mobilization - ldquoAn Unexpected Partyrdquo
Use Leave the Shire
Confuse Trolls
Seek advice from Elrond
Sing with Elves
Evade Goblins
Trick Gollum
Fight giant spiders
Escape the Elven Kingrsquos prison
Steal from Smaug
Battle the 5 armies
Get home
Goals GOLD
ARKENSTONE
FAME
GLORY
HONOUR
Resources NEUTRAL
bull Individuals (Gollum Smaug)
bull Men (Bard)
EVIL
bull Goblins (Bolg Golfimbul The
Great Goblin)
bull Trolls (Tom Bert William)
bull Wizards (Sauron Sauroman)
GOOD
bull Dwarves (Kili Fili Dori Ori Nori
Oin Gloin Balin Dwalin Bifur
Bofur Bomber Thorin)
bull Elves (Elrond The Elven King)
bull Wizards (Gandalf Radagast)
bull Men ( Beorn)
Pla
nnin
g f
or
Mobili
zation
Mobilisation - Une partie inattendue
Utilisation Quitter la Comteacute
Embrouiller les Trolls
Demander conseil agrave Elrond
Chanter avec les Elfes
Echapper aux Gobelins
Jouer un tour agrave Gollum
Combattre les araigneacutees geacuteantes
Srsquoeacutevader de la prison du Roi des Elfes
Voler le treacutesor de Smaug
Combattre les 5 armeacutees
Rentrer agrave la maison
Objectifs OR
ARKENSTONE
CELEBRITE
GLOIRE
HONNEUR
Ressources NEUTRES
bull Individus(Gollum Smaug)
bull Humains (Bard)
MAUVAISES
bull Gobelins (Bolg Golfimbul Le
Grand Gobelin)
bull Trolls (Tom Bert William)
bull Sorciers (Sauron Saroumane)
BONNES
bull Nains (Kili Fili Dori Ori Nori
Oin Gloin Balin Dwalin Bifur
Bofur Bomber Thorin)
bull Elfes (Elrond Le Roi des Elfes)
bull Sorciers (Gandalf Radagast)
bull Humains (Beorn)
La p
lan
ific
ation
de la m
obili
sa
tion
Mobilization
Tasks SpecimenObject Staging
Curation
Data Review
Database Review
Image Capture
Transcription
Data Cleaning
Quality Checking
Georeferencing
Re-publishing
Goals Extended Metadata
Multiple angles
All maged
Georeferenced
Published
Own IPT
Stakeholders INSTITUTIONAL
bull Collections (Collections
Managers Librarian Curator)
bull Personnel (HRhellip)
PROJECT
bull Digitization (Imagers
Geographer)
bull Project Management (PIhellip)
EXTERNAL
bull Web (Designer Developer)
Pla
nnin
g f
or
Mobili
zation
Mobilisation
Tacircches Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Capture des Images
Transcription
Nettoyage des donneacutees
Controcircle Qualiteacute
Geacuteoreacutefeacuterencement
Re-publication
Objectifs Meacutetadonneacutees augmenteacutees
Plusieurs angles de vue
Prise de vue pour tous les speacutecimens
Geacuteoreacutefeacuterencement complet
Publication
Installation de lrsquoIPT
Groupes des
Intervenants NIVEAU INSTITUTIONNEL
bull Collections (Gestionnaires de
Collections Bibliotheacutecaire
Chargeacute de collection )
bull Personnel (Ressources
humaineshellip)
PROJET
bull Eacutequipe de Numeacuterisation
(Preneurs drsquoimages
geacuteographeshellip)
bull Gestion de projet (PIhellip)
EXTERNES
bull Eacutequipe Web (Graphiste
Deacuteveloppeur)
La p
lan
ific
ation
de la m
obili
sa
tion
WHO (person) is going to do it
AFFILIATIONS
Institutional Project External
STAKEHOLDERS
Collections Project
Management Digitization
Team Personnel Web Team
Technology Research
Institution
ROLES
Collections Manager
Conservator Librarian
Registrar Archivist Project
Manager Principal Investigator
Imagers Transcribers Quality
Checker Data Specialist
Human Resources Finance
Designer Web Developer
Content Developer
Programmer Network
Administrator Helpdesk
Database Administrator
Researcher Volunteerintern
Curator Geographer
WHO
Affiliations The group or business to whom the
Stakeholder reports
Stakeholders Groups or teams of people whose areas of
responsibility may affect the success of
your project
Roles Actual individuals who you may need to
help you successfully complete your
projectPla
nnin
g f
or
Mobili
zation
Stakeholders Affiliations and Roles
QUI (personne) va faire le travail
AFFILIATIONS
Institutionnelles Au Projet Externes
GROUPES DES INTERVENANTS
Collections Gestion de Projet
Equipe de numeacuterisation Personnel
Equipe web Technologie
Recherche Institution
ROcircLES
Gestionnaire de Collections
Conservateurs Documentaliste
Registraire Archiviste Gestionnaire
de projet Chercheur Imageurs
Transcripteurs Controcircleurs Qualiteacute
Speacutecialiste des Donneacutees
Ressources humaines Finance
Designer Deacuteveloppeur web
Deacuteveloppeur de contenu
Programmeur Administrateur
reacuteseau Helpdesk Administrateur
de base de donneacutees
VolontairesStagiaires Geacuteographe
QUI
Affiliations Le groupe ou institution auquel le group
des intervenants impliqueacute rend des
comptes
Groupes des intervenants Groupes ou eacutequipes de personnes dont
les domaines de responsabiliteacute peuvent
avoir des reacutepercussions sur le succegraves du
projet
Rocircles Individus dont vous pouvez solliciter lrsquoaide
afin de compleacuteter votre projet avec succegraves
La p
lan
ific
ation
de la m
obili
sa
tion
Personnes Affiliations et Rocircles
WHICH (choice alternative) things do we
need to do
STAGE
o Before During After
TASK
o Specimenobject
Staging Curation Data
Review Database
Review Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
Image Capture
Transcription Data
Cleaning Quality
Checking Publishing
Georeferencing Re-
publishing Provisioning
Storage Budgeting
Specimenobject Return
Data Standards
WHICH
Stages Point in time relative to the project start
during which the task should be carried
out
Tasks Jobs that will need to be done in order to
achieve the aims of the project
Pla
nnin
g f
or
Mobili
zation
Tasks and Stages
QUELLES (choix alternative) choses
devons nous reacutealiser
EacuteTAPES
o Avant Pendant Apregraves
TAcircCHES
Preacuteparation des
Speacutecimens Objets
Revue de la Base de
Donneacutees Mettre en
place lEacutequipement
Transcription
Publication Gestion
Serveur Stockage
Curation Recruter
lEacutequipe Modifications
de la Base de Donneacutees
Nettoyage des
Donneacutees
Geacuteoreacutefeacuterencement
Budgeacutetisation Revue
des Donneacutees Acheter
de lEacutequipement
Capture des Images
Controcircle Qualiteacute
Republication Retour
des Speacutecimens Objets
Standards de Donneacutees
LESQUELLES
Eacutetapes Des peacuteriodes relatives au deacutebut du projet
pendant lesquelles les tacircches doivent ecirctre
effectueacutees
Tacircches Les actions qui contribuent agrave la reacutealisation
des objectifs du projet
La p
lan
ific
ation
de la m
obili
sa
tion
Tacircches et Eacutetapes
WHAT (specific thing object) do you
want to do
WHEN (time occasion moment) do you
want it done
GOALS
o Darwin Core Data
Extended Metadata All
Imaged Regularly
Published
Georeferenced Own
IPT
WHAT WHEN
Goals Deliverables
bull Stated
bull Implied
Deadlines
bull Milestones
bull Final
Pla
nnin
g f
or
Mobili
zation
Goals
QUE (chose speacutecifique objet) voulez-
vous faire
QUAND (jour occasion moment)
voulez-vous que ce soit fait
OBJECTIFS
o Donneacutees au format
Darwin Core
Meacutetadonneacutees
augmenteacutees Prises de
vues complegravetes
Donneacutees reacuteguliegraverement
publieacutees Donneacutees
geacuteoreacutefeacuterenceacutees IPT
installeacutee
QUOI QUAND
Objectifs Deacutelivrables
bull Deacutefinis
bull Sous-entendus
Dates de rendu
bull Intermeacutediaires
bull Finale
La p
lan
ific
ation
de la m
obili
sa
tio
nGoals
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Mobilisation - Une partie inattendue
Utilisation Quitter la Comteacute
Embrouiller les Trolls
Demander conseil agrave Elrond
Chanter avec les Elfes
Echapper aux Gobelins
Jouer un tour agrave Gollum
Combattre les araigneacutees geacuteantes
Srsquoeacutevader de la prison du Roi des Elfes
Voler le treacutesor de Smaug
Combattre les 5 armeacutees
Rentrer agrave la maison
Objectifs OR
ARKENSTONE
CELEBRITE
GLOIRE
HONNEUR
Ressources NEUTRES
bull Individus(Gollum Smaug)
bull Humains (Bard)
MAUVAISES
bull Gobelins (Bolg Golfimbul Le
Grand Gobelin)
bull Trolls (Tom Bert William)
bull Sorciers (Sauron Saroumane)
BONNES
bull Nains (Kili Fili Dori Ori Nori
Oin Gloin Balin Dwalin Bifur
Bofur Bomber Thorin)
bull Elfes (Elrond Le Roi des Elfes)
bull Sorciers (Gandalf Radagast)
bull Humains (Beorn)
La p
lan
ific
ation
de la m
obili
sa
tion
Mobilization
Tasks SpecimenObject Staging
Curation
Data Review
Database Review
Image Capture
Transcription
Data Cleaning
Quality Checking
Georeferencing
Re-publishing
Goals Extended Metadata
Multiple angles
All maged
Georeferenced
Published
Own IPT
Stakeholders INSTITUTIONAL
bull Collections (Collections
Managers Librarian Curator)
bull Personnel (HRhellip)
PROJECT
bull Digitization (Imagers
Geographer)
bull Project Management (PIhellip)
EXTERNAL
bull Web (Designer Developer)
Pla
nnin
g f
or
Mobili
zation
Mobilisation
Tacircches Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Capture des Images
Transcription
Nettoyage des donneacutees
Controcircle Qualiteacute
Geacuteoreacutefeacuterencement
Re-publication
Objectifs Meacutetadonneacutees augmenteacutees
Plusieurs angles de vue
Prise de vue pour tous les speacutecimens
Geacuteoreacutefeacuterencement complet
Publication
Installation de lrsquoIPT
Groupes des
Intervenants NIVEAU INSTITUTIONNEL
bull Collections (Gestionnaires de
Collections Bibliotheacutecaire
Chargeacute de collection )
bull Personnel (Ressources
humaineshellip)
PROJET
bull Eacutequipe de Numeacuterisation
(Preneurs drsquoimages
geacuteographeshellip)
bull Gestion de projet (PIhellip)
EXTERNES
bull Eacutequipe Web (Graphiste
Deacuteveloppeur)
La p
lan
ific
ation
de la m
obili
sa
tion
WHO (person) is going to do it
AFFILIATIONS
Institutional Project External
STAKEHOLDERS
Collections Project
Management Digitization
Team Personnel Web Team
Technology Research
Institution
ROLES
Collections Manager
Conservator Librarian
Registrar Archivist Project
Manager Principal Investigator
Imagers Transcribers Quality
Checker Data Specialist
Human Resources Finance
Designer Web Developer
Content Developer
Programmer Network
Administrator Helpdesk
Database Administrator
Researcher Volunteerintern
Curator Geographer
WHO
Affiliations The group or business to whom the
Stakeholder reports
Stakeholders Groups or teams of people whose areas of
responsibility may affect the success of
your project
Roles Actual individuals who you may need to
help you successfully complete your
projectPla
nnin
g f
or
Mobili
zation
Stakeholders Affiliations and Roles
QUI (personne) va faire le travail
AFFILIATIONS
Institutionnelles Au Projet Externes
GROUPES DES INTERVENANTS
Collections Gestion de Projet
Equipe de numeacuterisation Personnel
Equipe web Technologie
Recherche Institution
ROcircLES
Gestionnaire de Collections
Conservateurs Documentaliste
Registraire Archiviste Gestionnaire
de projet Chercheur Imageurs
Transcripteurs Controcircleurs Qualiteacute
Speacutecialiste des Donneacutees
Ressources humaines Finance
Designer Deacuteveloppeur web
Deacuteveloppeur de contenu
Programmeur Administrateur
reacuteseau Helpdesk Administrateur
de base de donneacutees
VolontairesStagiaires Geacuteographe
QUI
Affiliations Le groupe ou institution auquel le group
des intervenants impliqueacute rend des
comptes
Groupes des intervenants Groupes ou eacutequipes de personnes dont
les domaines de responsabiliteacute peuvent
avoir des reacutepercussions sur le succegraves du
projet
Rocircles Individus dont vous pouvez solliciter lrsquoaide
afin de compleacuteter votre projet avec succegraves
La p
lan
ific
ation
de la m
obili
sa
tion
Personnes Affiliations et Rocircles
WHICH (choice alternative) things do we
need to do
STAGE
o Before During After
TASK
o Specimenobject
Staging Curation Data
Review Database
Review Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
Image Capture
Transcription Data
Cleaning Quality
Checking Publishing
Georeferencing Re-
publishing Provisioning
Storage Budgeting
Specimenobject Return
Data Standards
WHICH
Stages Point in time relative to the project start
during which the task should be carried
out
Tasks Jobs that will need to be done in order to
achieve the aims of the project
Pla
nnin
g f
or
Mobili
zation
Tasks and Stages
QUELLES (choix alternative) choses
devons nous reacutealiser
EacuteTAPES
o Avant Pendant Apregraves
TAcircCHES
Preacuteparation des
Speacutecimens Objets
Revue de la Base de
Donneacutees Mettre en
place lEacutequipement
Transcription
Publication Gestion
Serveur Stockage
Curation Recruter
lEacutequipe Modifications
de la Base de Donneacutees
Nettoyage des
Donneacutees
Geacuteoreacutefeacuterencement
Budgeacutetisation Revue
des Donneacutees Acheter
de lEacutequipement
Capture des Images
Controcircle Qualiteacute
Republication Retour
des Speacutecimens Objets
Standards de Donneacutees
LESQUELLES
Eacutetapes Des peacuteriodes relatives au deacutebut du projet
pendant lesquelles les tacircches doivent ecirctre
effectueacutees
Tacircches Les actions qui contribuent agrave la reacutealisation
des objectifs du projet
La p
lan
ific
ation
de la m
obili
sa
tion
Tacircches et Eacutetapes
WHAT (specific thing object) do you
want to do
WHEN (time occasion moment) do you
want it done
GOALS
o Darwin Core Data
Extended Metadata All
Imaged Regularly
Published
Georeferenced Own
IPT
WHAT WHEN
Goals Deliverables
bull Stated
bull Implied
Deadlines
bull Milestones
bull Final
Pla
nnin
g f
or
Mobili
zation
Goals
QUE (chose speacutecifique objet) voulez-
vous faire
QUAND (jour occasion moment)
voulez-vous que ce soit fait
OBJECTIFS
o Donneacutees au format
Darwin Core
Meacutetadonneacutees
augmenteacutees Prises de
vues complegravetes
Donneacutees reacuteguliegraverement
publieacutees Donneacutees
geacuteoreacutefeacuterenceacutees IPT
installeacutee
QUOI QUAND
Objectifs Deacutelivrables
bull Deacutefinis
bull Sous-entendus
Dates de rendu
bull Intermeacutediaires
bull Finale
La p
lan
ific
ation
de la m
obili
sa
tio
nGoals
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Mobilization
Tasks SpecimenObject Staging
Curation
Data Review
Database Review
Image Capture
Transcription
Data Cleaning
Quality Checking
Georeferencing
Re-publishing
Goals Extended Metadata
Multiple angles
All maged
Georeferenced
Published
Own IPT
Stakeholders INSTITUTIONAL
bull Collections (Collections
Managers Librarian Curator)
bull Personnel (HRhellip)
PROJECT
bull Digitization (Imagers
Geographer)
bull Project Management (PIhellip)
EXTERNAL
bull Web (Designer Developer)
Pla
nnin
g f
or
Mobili
zation
Mobilisation
Tacircches Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Capture des Images
Transcription
Nettoyage des donneacutees
Controcircle Qualiteacute
Geacuteoreacutefeacuterencement
Re-publication
Objectifs Meacutetadonneacutees augmenteacutees
Plusieurs angles de vue
Prise de vue pour tous les speacutecimens
Geacuteoreacutefeacuterencement complet
Publication
Installation de lrsquoIPT
Groupes des
Intervenants NIVEAU INSTITUTIONNEL
bull Collections (Gestionnaires de
Collections Bibliotheacutecaire
Chargeacute de collection )
bull Personnel (Ressources
humaineshellip)
PROJET
bull Eacutequipe de Numeacuterisation
(Preneurs drsquoimages
geacuteographeshellip)
bull Gestion de projet (PIhellip)
EXTERNES
bull Eacutequipe Web (Graphiste
Deacuteveloppeur)
La p
lan
ific
ation
de la m
obili
sa
tion
WHO (person) is going to do it
AFFILIATIONS
Institutional Project External
STAKEHOLDERS
Collections Project
Management Digitization
Team Personnel Web Team
Technology Research
Institution
ROLES
Collections Manager
Conservator Librarian
Registrar Archivist Project
Manager Principal Investigator
Imagers Transcribers Quality
Checker Data Specialist
Human Resources Finance
Designer Web Developer
Content Developer
Programmer Network
Administrator Helpdesk
Database Administrator
Researcher Volunteerintern
Curator Geographer
WHO
Affiliations The group or business to whom the
Stakeholder reports
Stakeholders Groups or teams of people whose areas of
responsibility may affect the success of
your project
Roles Actual individuals who you may need to
help you successfully complete your
projectPla
nnin
g f
or
Mobili
zation
Stakeholders Affiliations and Roles
QUI (personne) va faire le travail
AFFILIATIONS
Institutionnelles Au Projet Externes
GROUPES DES INTERVENANTS
Collections Gestion de Projet
Equipe de numeacuterisation Personnel
Equipe web Technologie
Recherche Institution
ROcircLES
Gestionnaire de Collections
Conservateurs Documentaliste
Registraire Archiviste Gestionnaire
de projet Chercheur Imageurs
Transcripteurs Controcircleurs Qualiteacute
Speacutecialiste des Donneacutees
Ressources humaines Finance
Designer Deacuteveloppeur web
Deacuteveloppeur de contenu
Programmeur Administrateur
reacuteseau Helpdesk Administrateur
de base de donneacutees
VolontairesStagiaires Geacuteographe
QUI
Affiliations Le groupe ou institution auquel le group
des intervenants impliqueacute rend des
comptes
Groupes des intervenants Groupes ou eacutequipes de personnes dont
les domaines de responsabiliteacute peuvent
avoir des reacutepercussions sur le succegraves du
projet
Rocircles Individus dont vous pouvez solliciter lrsquoaide
afin de compleacuteter votre projet avec succegraves
La p
lan
ific
ation
de la m
obili
sa
tion
Personnes Affiliations et Rocircles
WHICH (choice alternative) things do we
need to do
STAGE
o Before During After
TASK
o Specimenobject
Staging Curation Data
Review Database
Review Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
Image Capture
Transcription Data
Cleaning Quality
Checking Publishing
Georeferencing Re-
publishing Provisioning
Storage Budgeting
Specimenobject Return
Data Standards
WHICH
Stages Point in time relative to the project start
during which the task should be carried
out
Tasks Jobs that will need to be done in order to
achieve the aims of the project
Pla
nnin
g f
or
Mobili
zation
Tasks and Stages
QUELLES (choix alternative) choses
devons nous reacutealiser
EacuteTAPES
o Avant Pendant Apregraves
TAcircCHES
Preacuteparation des
Speacutecimens Objets
Revue de la Base de
Donneacutees Mettre en
place lEacutequipement
Transcription
Publication Gestion
Serveur Stockage
Curation Recruter
lEacutequipe Modifications
de la Base de Donneacutees
Nettoyage des
Donneacutees
Geacuteoreacutefeacuterencement
Budgeacutetisation Revue
des Donneacutees Acheter
de lEacutequipement
Capture des Images
Controcircle Qualiteacute
Republication Retour
des Speacutecimens Objets
Standards de Donneacutees
LESQUELLES
Eacutetapes Des peacuteriodes relatives au deacutebut du projet
pendant lesquelles les tacircches doivent ecirctre
effectueacutees
Tacircches Les actions qui contribuent agrave la reacutealisation
des objectifs du projet
La p
lan
ific
ation
de la m
obili
sa
tion
Tacircches et Eacutetapes
WHAT (specific thing object) do you
want to do
WHEN (time occasion moment) do you
want it done
GOALS
o Darwin Core Data
Extended Metadata All
Imaged Regularly
Published
Georeferenced Own
IPT
WHAT WHEN
Goals Deliverables
bull Stated
bull Implied
Deadlines
bull Milestones
bull Final
Pla
nnin
g f
or
Mobili
zation
Goals
QUE (chose speacutecifique objet) voulez-
vous faire
QUAND (jour occasion moment)
voulez-vous que ce soit fait
OBJECTIFS
o Donneacutees au format
Darwin Core
Meacutetadonneacutees
augmenteacutees Prises de
vues complegravetes
Donneacutees reacuteguliegraverement
publieacutees Donneacutees
geacuteoreacutefeacuterenceacutees IPT
installeacutee
QUOI QUAND
Objectifs Deacutelivrables
bull Deacutefinis
bull Sous-entendus
Dates de rendu
bull Intermeacutediaires
bull Finale
La p
lan
ific
ation
de la m
obili
sa
tio
nGoals
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Mobilisation
Tacircches Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Capture des Images
Transcription
Nettoyage des donneacutees
Controcircle Qualiteacute
Geacuteoreacutefeacuterencement
Re-publication
Objectifs Meacutetadonneacutees augmenteacutees
Plusieurs angles de vue
Prise de vue pour tous les speacutecimens
Geacuteoreacutefeacuterencement complet
Publication
Installation de lrsquoIPT
Groupes des
Intervenants NIVEAU INSTITUTIONNEL
bull Collections (Gestionnaires de
Collections Bibliotheacutecaire
Chargeacute de collection )
bull Personnel (Ressources
humaineshellip)
PROJET
bull Eacutequipe de Numeacuterisation
(Preneurs drsquoimages
geacuteographeshellip)
bull Gestion de projet (PIhellip)
EXTERNES
bull Eacutequipe Web (Graphiste
Deacuteveloppeur)
La p
lan
ific
ation
de la m
obili
sa
tion
WHO (person) is going to do it
AFFILIATIONS
Institutional Project External
STAKEHOLDERS
Collections Project
Management Digitization
Team Personnel Web Team
Technology Research
Institution
ROLES
Collections Manager
Conservator Librarian
Registrar Archivist Project
Manager Principal Investigator
Imagers Transcribers Quality
Checker Data Specialist
Human Resources Finance
Designer Web Developer
Content Developer
Programmer Network
Administrator Helpdesk
Database Administrator
Researcher Volunteerintern
Curator Geographer
WHO
Affiliations The group or business to whom the
Stakeholder reports
Stakeholders Groups or teams of people whose areas of
responsibility may affect the success of
your project
Roles Actual individuals who you may need to
help you successfully complete your
projectPla
nnin
g f
or
Mobili
zation
Stakeholders Affiliations and Roles
QUI (personne) va faire le travail
AFFILIATIONS
Institutionnelles Au Projet Externes
GROUPES DES INTERVENANTS
Collections Gestion de Projet
Equipe de numeacuterisation Personnel
Equipe web Technologie
Recherche Institution
ROcircLES
Gestionnaire de Collections
Conservateurs Documentaliste
Registraire Archiviste Gestionnaire
de projet Chercheur Imageurs
Transcripteurs Controcircleurs Qualiteacute
Speacutecialiste des Donneacutees
Ressources humaines Finance
Designer Deacuteveloppeur web
Deacuteveloppeur de contenu
Programmeur Administrateur
reacuteseau Helpdesk Administrateur
de base de donneacutees
VolontairesStagiaires Geacuteographe
QUI
Affiliations Le groupe ou institution auquel le group
des intervenants impliqueacute rend des
comptes
Groupes des intervenants Groupes ou eacutequipes de personnes dont
les domaines de responsabiliteacute peuvent
avoir des reacutepercussions sur le succegraves du
projet
Rocircles Individus dont vous pouvez solliciter lrsquoaide
afin de compleacuteter votre projet avec succegraves
La p
lan
ific
ation
de la m
obili
sa
tion
Personnes Affiliations et Rocircles
WHICH (choice alternative) things do we
need to do
STAGE
o Before During After
TASK
o Specimenobject
Staging Curation Data
Review Database
Review Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
Image Capture
Transcription Data
Cleaning Quality
Checking Publishing
Georeferencing Re-
publishing Provisioning
Storage Budgeting
Specimenobject Return
Data Standards
WHICH
Stages Point in time relative to the project start
during which the task should be carried
out
Tasks Jobs that will need to be done in order to
achieve the aims of the project
Pla
nnin
g f
or
Mobili
zation
Tasks and Stages
QUELLES (choix alternative) choses
devons nous reacutealiser
EacuteTAPES
o Avant Pendant Apregraves
TAcircCHES
Preacuteparation des
Speacutecimens Objets
Revue de la Base de
Donneacutees Mettre en
place lEacutequipement
Transcription
Publication Gestion
Serveur Stockage
Curation Recruter
lEacutequipe Modifications
de la Base de Donneacutees
Nettoyage des
Donneacutees
Geacuteoreacutefeacuterencement
Budgeacutetisation Revue
des Donneacutees Acheter
de lEacutequipement
Capture des Images
Controcircle Qualiteacute
Republication Retour
des Speacutecimens Objets
Standards de Donneacutees
LESQUELLES
Eacutetapes Des peacuteriodes relatives au deacutebut du projet
pendant lesquelles les tacircches doivent ecirctre
effectueacutees
Tacircches Les actions qui contribuent agrave la reacutealisation
des objectifs du projet
La p
lan
ific
ation
de la m
obili
sa
tion
Tacircches et Eacutetapes
WHAT (specific thing object) do you
want to do
WHEN (time occasion moment) do you
want it done
GOALS
o Darwin Core Data
Extended Metadata All
Imaged Regularly
Published
Georeferenced Own
IPT
WHAT WHEN
Goals Deliverables
bull Stated
bull Implied
Deadlines
bull Milestones
bull Final
Pla
nnin
g f
or
Mobili
zation
Goals
QUE (chose speacutecifique objet) voulez-
vous faire
QUAND (jour occasion moment)
voulez-vous que ce soit fait
OBJECTIFS
o Donneacutees au format
Darwin Core
Meacutetadonneacutees
augmenteacutees Prises de
vues complegravetes
Donneacutees reacuteguliegraverement
publieacutees Donneacutees
geacuteoreacutefeacuterenceacutees IPT
installeacutee
QUOI QUAND
Objectifs Deacutelivrables
bull Deacutefinis
bull Sous-entendus
Dates de rendu
bull Intermeacutediaires
bull Finale
La p
lan
ific
ation
de la m
obili
sa
tio
nGoals
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
WHO (person) is going to do it
AFFILIATIONS
Institutional Project External
STAKEHOLDERS
Collections Project
Management Digitization
Team Personnel Web Team
Technology Research
Institution
ROLES
Collections Manager
Conservator Librarian
Registrar Archivist Project
Manager Principal Investigator
Imagers Transcribers Quality
Checker Data Specialist
Human Resources Finance
Designer Web Developer
Content Developer
Programmer Network
Administrator Helpdesk
Database Administrator
Researcher Volunteerintern
Curator Geographer
WHO
Affiliations The group or business to whom the
Stakeholder reports
Stakeholders Groups or teams of people whose areas of
responsibility may affect the success of
your project
Roles Actual individuals who you may need to
help you successfully complete your
projectPla
nnin
g f
or
Mobili
zation
Stakeholders Affiliations and Roles
QUI (personne) va faire le travail
AFFILIATIONS
Institutionnelles Au Projet Externes
GROUPES DES INTERVENANTS
Collections Gestion de Projet
Equipe de numeacuterisation Personnel
Equipe web Technologie
Recherche Institution
ROcircLES
Gestionnaire de Collections
Conservateurs Documentaliste
Registraire Archiviste Gestionnaire
de projet Chercheur Imageurs
Transcripteurs Controcircleurs Qualiteacute
Speacutecialiste des Donneacutees
Ressources humaines Finance
Designer Deacuteveloppeur web
Deacuteveloppeur de contenu
Programmeur Administrateur
reacuteseau Helpdesk Administrateur
de base de donneacutees
VolontairesStagiaires Geacuteographe
QUI
Affiliations Le groupe ou institution auquel le group
des intervenants impliqueacute rend des
comptes
Groupes des intervenants Groupes ou eacutequipes de personnes dont
les domaines de responsabiliteacute peuvent
avoir des reacutepercussions sur le succegraves du
projet
Rocircles Individus dont vous pouvez solliciter lrsquoaide
afin de compleacuteter votre projet avec succegraves
La p
lan
ific
ation
de la m
obili
sa
tion
Personnes Affiliations et Rocircles
WHICH (choice alternative) things do we
need to do
STAGE
o Before During After
TASK
o Specimenobject
Staging Curation Data
Review Database
Review Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
Image Capture
Transcription Data
Cleaning Quality
Checking Publishing
Georeferencing Re-
publishing Provisioning
Storage Budgeting
Specimenobject Return
Data Standards
WHICH
Stages Point in time relative to the project start
during which the task should be carried
out
Tasks Jobs that will need to be done in order to
achieve the aims of the project
Pla
nnin
g f
or
Mobili
zation
Tasks and Stages
QUELLES (choix alternative) choses
devons nous reacutealiser
EacuteTAPES
o Avant Pendant Apregraves
TAcircCHES
Preacuteparation des
Speacutecimens Objets
Revue de la Base de
Donneacutees Mettre en
place lEacutequipement
Transcription
Publication Gestion
Serveur Stockage
Curation Recruter
lEacutequipe Modifications
de la Base de Donneacutees
Nettoyage des
Donneacutees
Geacuteoreacutefeacuterencement
Budgeacutetisation Revue
des Donneacutees Acheter
de lEacutequipement
Capture des Images
Controcircle Qualiteacute
Republication Retour
des Speacutecimens Objets
Standards de Donneacutees
LESQUELLES
Eacutetapes Des peacuteriodes relatives au deacutebut du projet
pendant lesquelles les tacircches doivent ecirctre
effectueacutees
Tacircches Les actions qui contribuent agrave la reacutealisation
des objectifs du projet
La p
lan
ific
ation
de la m
obili
sa
tion
Tacircches et Eacutetapes
WHAT (specific thing object) do you
want to do
WHEN (time occasion moment) do you
want it done
GOALS
o Darwin Core Data
Extended Metadata All
Imaged Regularly
Published
Georeferenced Own
IPT
WHAT WHEN
Goals Deliverables
bull Stated
bull Implied
Deadlines
bull Milestones
bull Final
Pla
nnin
g f
or
Mobili
zation
Goals
QUE (chose speacutecifique objet) voulez-
vous faire
QUAND (jour occasion moment)
voulez-vous que ce soit fait
OBJECTIFS
o Donneacutees au format
Darwin Core
Meacutetadonneacutees
augmenteacutees Prises de
vues complegravetes
Donneacutees reacuteguliegraverement
publieacutees Donneacutees
geacuteoreacutefeacuterenceacutees IPT
installeacutee
QUOI QUAND
Objectifs Deacutelivrables
bull Deacutefinis
bull Sous-entendus
Dates de rendu
bull Intermeacutediaires
bull Finale
La p
lan
ific
ation
de la m
obili
sa
tio
nGoals
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
QUI (personne) va faire le travail
AFFILIATIONS
Institutionnelles Au Projet Externes
GROUPES DES INTERVENANTS
Collections Gestion de Projet
Equipe de numeacuterisation Personnel
Equipe web Technologie
Recherche Institution
ROcircLES
Gestionnaire de Collections
Conservateurs Documentaliste
Registraire Archiviste Gestionnaire
de projet Chercheur Imageurs
Transcripteurs Controcircleurs Qualiteacute
Speacutecialiste des Donneacutees
Ressources humaines Finance
Designer Deacuteveloppeur web
Deacuteveloppeur de contenu
Programmeur Administrateur
reacuteseau Helpdesk Administrateur
de base de donneacutees
VolontairesStagiaires Geacuteographe
QUI
Affiliations Le groupe ou institution auquel le group
des intervenants impliqueacute rend des
comptes
Groupes des intervenants Groupes ou eacutequipes de personnes dont
les domaines de responsabiliteacute peuvent
avoir des reacutepercussions sur le succegraves du
projet
Rocircles Individus dont vous pouvez solliciter lrsquoaide
afin de compleacuteter votre projet avec succegraves
La p
lan
ific
ation
de la m
obili
sa
tion
Personnes Affiliations et Rocircles
WHICH (choice alternative) things do we
need to do
STAGE
o Before During After
TASK
o Specimenobject
Staging Curation Data
Review Database
Review Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
Image Capture
Transcription Data
Cleaning Quality
Checking Publishing
Georeferencing Re-
publishing Provisioning
Storage Budgeting
Specimenobject Return
Data Standards
WHICH
Stages Point in time relative to the project start
during which the task should be carried
out
Tasks Jobs that will need to be done in order to
achieve the aims of the project
Pla
nnin
g f
or
Mobili
zation
Tasks and Stages
QUELLES (choix alternative) choses
devons nous reacutealiser
EacuteTAPES
o Avant Pendant Apregraves
TAcircCHES
Preacuteparation des
Speacutecimens Objets
Revue de la Base de
Donneacutees Mettre en
place lEacutequipement
Transcription
Publication Gestion
Serveur Stockage
Curation Recruter
lEacutequipe Modifications
de la Base de Donneacutees
Nettoyage des
Donneacutees
Geacuteoreacutefeacuterencement
Budgeacutetisation Revue
des Donneacutees Acheter
de lEacutequipement
Capture des Images
Controcircle Qualiteacute
Republication Retour
des Speacutecimens Objets
Standards de Donneacutees
LESQUELLES
Eacutetapes Des peacuteriodes relatives au deacutebut du projet
pendant lesquelles les tacircches doivent ecirctre
effectueacutees
Tacircches Les actions qui contribuent agrave la reacutealisation
des objectifs du projet
La p
lan
ific
ation
de la m
obili
sa
tion
Tacircches et Eacutetapes
WHAT (specific thing object) do you
want to do
WHEN (time occasion moment) do you
want it done
GOALS
o Darwin Core Data
Extended Metadata All
Imaged Regularly
Published
Georeferenced Own
IPT
WHAT WHEN
Goals Deliverables
bull Stated
bull Implied
Deadlines
bull Milestones
bull Final
Pla
nnin
g f
or
Mobili
zation
Goals
QUE (chose speacutecifique objet) voulez-
vous faire
QUAND (jour occasion moment)
voulez-vous que ce soit fait
OBJECTIFS
o Donneacutees au format
Darwin Core
Meacutetadonneacutees
augmenteacutees Prises de
vues complegravetes
Donneacutees reacuteguliegraverement
publieacutees Donneacutees
geacuteoreacutefeacuterenceacutees IPT
installeacutee
QUOI QUAND
Objectifs Deacutelivrables
bull Deacutefinis
bull Sous-entendus
Dates de rendu
bull Intermeacutediaires
bull Finale
La p
lan
ific
ation
de la m
obili
sa
tio
nGoals
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
WHICH (choice alternative) things do we
need to do
STAGE
o Before During After
TASK
o Specimenobject
Staging Curation Data
Review Database
Review Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
Image Capture
Transcription Data
Cleaning Quality
Checking Publishing
Georeferencing Re-
publishing Provisioning
Storage Budgeting
Specimenobject Return
Data Standards
WHICH
Stages Point in time relative to the project start
during which the task should be carried
out
Tasks Jobs that will need to be done in order to
achieve the aims of the project
Pla
nnin
g f
or
Mobili
zation
Tasks and Stages
QUELLES (choix alternative) choses
devons nous reacutealiser
EacuteTAPES
o Avant Pendant Apregraves
TAcircCHES
Preacuteparation des
Speacutecimens Objets
Revue de la Base de
Donneacutees Mettre en
place lEacutequipement
Transcription
Publication Gestion
Serveur Stockage
Curation Recruter
lEacutequipe Modifications
de la Base de Donneacutees
Nettoyage des
Donneacutees
Geacuteoreacutefeacuterencement
Budgeacutetisation Revue
des Donneacutees Acheter
de lEacutequipement
Capture des Images
Controcircle Qualiteacute
Republication Retour
des Speacutecimens Objets
Standards de Donneacutees
LESQUELLES
Eacutetapes Des peacuteriodes relatives au deacutebut du projet
pendant lesquelles les tacircches doivent ecirctre
effectueacutees
Tacircches Les actions qui contribuent agrave la reacutealisation
des objectifs du projet
La p
lan
ific
ation
de la m
obili
sa
tion
Tacircches et Eacutetapes
WHAT (specific thing object) do you
want to do
WHEN (time occasion moment) do you
want it done
GOALS
o Darwin Core Data
Extended Metadata All
Imaged Regularly
Published
Georeferenced Own
IPT
WHAT WHEN
Goals Deliverables
bull Stated
bull Implied
Deadlines
bull Milestones
bull Final
Pla
nnin
g f
or
Mobili
zation
Goals
QUE (chose speacutecifique objet) voulez-
vous faire
QUAND (jour occasion moment)
voulez-vous que ce soit fait
OBJECTIFS
o Donneacutees au format
Darwin Core
Meacutetadonneacutees
augmenteacutees Prises de
vues complegravetes
Donneacutees reacuteguliegraverement
publieacutees Donneacutees
geacuteoreacutefeacuterenceacutees IPT
installeacutee
QUOI QUAND
Objectifs Deacutelivrables
bull Deacutefinis
bull Sous-entendus
Dates de rendu
bull Intermeacutediaires
bull Finale
La p
lan
ific
ation
de la m
obili
sa
tio
nGoals
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
QUELLES (choix alternative) choses
devons nous reacutealiser
EacuteTAPES
o Avant Pendant Apregraves
TAcircCHES
Preacuteparation des
Speacutecimens Objets
Revue de la Base de
Donneacutees Mettre en
place lEacutequipement
Transcription
Publication Gestion
Serveur Stockage
Curation Recruter
lEacutequipe Modifications
de la Base de Donneacutees
Nettoyage des
Donneacutees
Geacuteoreacutefeacuterencement
Budgeacutetisation Revue
des Donneacutees Acheter
de lEacutequipement
Capture des Images
Controcircle Qualiteacute
Republication Retour
des Speacutecimens Objets
Standards de Donneacutees
LESQUELLES
Eacutetapes Des peacuteriodes relatives au deacutebut du projet
pendant lesquelles les tacircches doivent ecirctre
effectueacutees
Tacircches Les actions qui contribuent agrave la reacutealisation
des objectifs du projet
La p
lan
ific
ation
de la m
obili
sa
tion
Tacircches et Eacutetapes
WHAT (specific thing object) do you
want to do
WHEN (time occasion moment) do you
want it done
GOALS
o Darwin Core Data
Extended Metadata All
Imaged Regularly
Published
Georeferenced Own
IPT
WHAT WHEN
Goals Deliverables
bull Stated
bull Implied
Deadlines
bull Milestones
bull Final
Pla
nnin
g f
or
Mobili
zation
Goals
QUE (chose speacutecifique objet) voulez-
vous faire
QUAND (jour occasion moment)
voulez-vous que ce soit fait
OBJECTIFS
o Donneacutees au format
Darwin Core
Meacutetadonneacutees
augmenteacutees Prises de
vues complegravetes
Donneacutees reacuteguliegraverement
publieacutees Donneacutees
geacuteoreacutefeacuterenceacutees IPT
installeacutee
QUOI QUAND
Objectifs Deacutelivrables
bull Deacutefinis
bull Sous-entendus
Dates de rendu
bull Intermeacutediaires
bull Finale
La p
lan
ific
ation
de la m
obili
sa
tio
nGoals
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
WHAT (specific thing object) do you
want to do
WHEN (time occasion moment) do you
want it done
GOALS
o Darwin Core Data
Extended Metadata All
Imaged Regularly
Published
Georeferenced Own
IPT
WHAT WHEN
Goals Deliverables
bull Stated
bull Implied
Deadlines
bull Milestones
bull Final
Pla
nnin
g f
or
Mobili
zation
Goals
QUE (chose speacutecifique objet) voulez-
vous faire
QUAND (jour occasion moment)
voulez-vous que ce soit fait
OBJECTIFS
o Donneacutees au format
Darwin Core
Meacutetadonneacutees
augmenteacutees Prises de
vues complegravetes
Donneacutees reacuteguliegraverement
publieacutees Donneacutees
geacuteoreacutefeacuterenceacutees IPT
installeacutee
QUOI QUAND
Objectifs Deacutelivrables
bull Deacutefinis
bull Sous-entendus
Dates de rendu
bull Intermeacutediaires
bull Finale
La p
lan
ific
ation
de la m
obili
sa
tio
nGoals
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
QUE (chose speacutecifique objet) voulez-
vous faire
QUAND (jour occasion moment)
voulez-vous que ce soit fait
OBJECTIFS
o Donneacutees au format
Darwin Core
Meacutetadonneacutees
augmenteacutees Prises de
vues complegravetes
Donneacutees reacuteguliegraverement
publieacutees Donneacutees
geacuteoreacutefeacuterenceacutees IPT
installeacutee
QUOI QUAND
Objectifs Deacutelivrables
bull Deacutefinis
bull Sous-entendus
Dates de rendu
bull Intermeacutediaires
bull Finale
La p
lan
ific
ation
de la m
obili
sa
tio
nGoals
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
QUESTIONNAIRE RESULTS 1R
esults
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
REacuteSULTATS DU QUESTIONNAIRE 1R
eacutesultats
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Clustering the Components
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
ldquo The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row rdquo Tolkien JRR (1937) The hobbit or There and Back
Again George Allen amp Unwin Ltd Londonrdquo
Rassembler les eacuteleacutements
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Group
Similar
Things
Clu
ste
ring t
he C
om
ponents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Rassembler
Eleacutements
Similaires
Rassem
ble
r le
s eacute
leacutem
ents
Cluster - ldquoThe Gathering of the Cloudsrdquo
Definition ldquoA group of similar things or people positioned or occurring
closely togetherrdquo - Oxford English Dictionary
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Cluster - ldquoThe Gathering of the Cloudsrdquo
Filming DIRECTION
bull Director producer
SHOOTING
bull camera men sound
TRAINERS
bull Voice fighting
ARTISTS
bull Makeup prosthetics
Post-Production SPECIAL EFFECTS
bull Original author Screenplay
MUSICIANS
bull Goblins (Bolg Golfimbul The
EDITORS
bull Dwarves (Kili Fili Dori Ori Nori
Concept
Development CASTING
bull Stars extras
WRITERS
bull Original author Screenplay
DESIGNERS
bull textiles costumesfootwear
Clu
ste
ring t
he C
om
ponents
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Rassembler - ldquoLrsquoamoncellement des nuagesrdquo
Tournage REALISATION
bull Reacutealisateur producteurr
EQUIPE TECHNIQUE
bull cameacuteramans ingeacutenieurs du
son
ENTRAIcircNEURS
bull Voix combats
ARTISTES
bull Maquillage prothegraveses
Post-Production EFFETS SPECIAUX
bull Auteur sceacutenariste
MUSICIENS
bull Gobelins (Bolg Golfimbul
MONTEURS
bull Nains (Kili Fili Dori Ori Nori
Deacuteveloppement du
Concept RECRUTEMENT DES ACTEURS
bull Stars extras
SCENARISTES
bull Auteur du roman sceacutenariste
DECORATEURSCOSTUMIERS
bull textiles costumeschaussures
Rassem
ble
r le
s eacute
leacutem
ents
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Cluster
Digitization Image Capture
Transcription
Data Cleaning
Quality Checking
Publishing
After Digitizing Georeferencing
Re-publishing
SpecimenObject Return
Before Digitizing SpecimenObject Staging
Curation
Data Review
Database Review
Provisioning Storage
Budgeting
Data Standards
Hiring Staff
Equipment Purchasing
Equipment Setup
Database Modifications
BudgetingClu
ste
ring t
he c
om
ponents
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Rassemblement
Numeacuterisation Capture des Images
Transcription
Nettoyage des Donneacutees
Controcircle Qualiteacute
Publication
Apregraves
Numeacuterisation Geacuteoreacutefeacuterencement
Republication
Retour des Speacutecimens Objets
Avant
Numeacuterisation Preacuteparation des Speacutecimens Objets
Curation
Revue des Donneacutees
Revue de la Base de Donneacutees
Gestion Serveur Stockage
Budgeacutetisation
Standards de Donneacutees
Recruter lEacutequipe
Acheter de lEacutequipement
Mettre en place lEacutequipement
Modifications de la Base de DonneacuteesRassem
ble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
HOW (way manner form) are we going
to do itHOW
Task Clusters Digitization
Workflows Sequential
bull Simple
bull Linear
Rules Driven
bull Logic
bull Linear
State Machine
bull Complex
bull Asychronous
Clu
ste
ring t
he c
om
ponents
Task Clusters and Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches COMMENT
Regroupement des tacircches Numeacuterisation
Workflows Seacutequentiel
bull Simple
bull Lineacuteaire
Guideacute par des regravegles
bull Logique
bull Lineacuteaire
A lrsquoeacutechelle nationale
bull Complexe
bull Asynchrone
Regroupement des tacircches et workflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
HOW (way manner form) are we going
to do it
There are FIVE major
groups of tasks that
comprise the digitization
process
pre-digitization curation
and staging
specimen image
capture
specimen image
processing
electronic data capture
georeferencing locality
descriptions
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Clu
ste
ring t
he c
om
ponents
Task Clusters
HOW
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Il existe CINQ groupes de
tacircches principaux qui
forment le processus de
numeacuterisation
Gestion et preacuteparatifs
preacute-numeacuterisation
Prise de vues de
speacutecimens
Traitement des prises
de vues de speacutecimens
Informatisation des
donneacutees
Geacuteoreacutefeacuterencement des
descriptions de
localiteacutes
Source httpswwwidigbioorgcontentdigitization-workflows
Reference ZooKeys 209 19-45 (20 Jul 2012) doi 103897zookeys2093135 (httpzookeyspensoftnetarticlesphpid=29267C)
Regroupement des tacircches
COMMENT
Ra
sse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
HOW (way manner form) are we going
to do it
Sequential - Represents a
series of steps The steps
are performed one after
another until the last activity
is completed
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Seacutequentiel - Repreacutesente
une seacuterie drsquoeacutetapes Les
eacutetapes sont reacutealiseacutees les
unes apregraves les autres jusqursquoagrave
ce que la derniegravere activiteacute
soit acheveacutee
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
HOW (way manner form) are we going
to do it
Rules-driven Implemented
based on a sequential
workflow however rules and
business logic can alter the
progress of the workflow
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
COMMENT (faccedilon maniegravere forme)
allons-nous reacutealiser ces tacircches
Guideacute par des regravegles Mis
en place suivant un workflow
seacutequentiel cependant les
regravegles et contraintes
exteacuterieures peuvent alteacuterer la
progression du workflow
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
Reference httpswwwidigbioorgsitesdefaultfilessitesdefaultfilesWorkflow_MellonTypePDC_v4jpeg
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
HOW (way manner form) are we going
to do it
State Machine - The steps
in a state machine workflow
execute asynchronously ie
they are not necessarily
performed one after another
but instead are triggered by
actions and states in
previous steps One state is
assigned as the start state
and then based on an event
a transition is made to
another state and so on
HOW
Source httpswwwidigbioorgcontentdigitization-workflows
Clu
ste
ring t
he c
om
ponents
Workflows
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
COMMENT (faccedilon maniegravere forme) allons-
nous reacutealiser ces tacircches
A lrsquoeacutechelle nationale - Les
eacutetapes drsquoun workflow agrave lrsquoeacutechelle
nationale srsquoexeacutecutent de faccedilon
asynchrone crsquoest-agrave-dire qursquoelles
ne sont pas forceacutement effectueacutees
les unes apregraves les autres mais
sont au contraires mises en route
par les actions et et statuts des
eacutetapes preacuteceacutedentes Un eacutetat est
deacutesigneacute comme eacutetant lrsquoeacutetat initial
puis en fonction drsquoun
eacuteveacutenement une transition vers
un autre eacutetat srsquoeffectue et ainsi
de suite
COMMENT
Source httpswwwidigbioorgcontentdigitization-workflows
WorkflowsR
asse
mble
r le
s eacute
leacutem
ents
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Break for Results
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
ldquo We need food for one thing and rest in reasonable safety rdquo Tolkien JRR
(1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Pause pour les Reacutesultats
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
QUESTIONNAIRE RESULTS 2R
esults
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
RESULTATS DU QUESTIONNAIRE 2R
esultats
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Elements of a Good Plan
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
ldquoWe are met to discuss our plans our ways means policy and devices
We shall soon before the break of day start on our long journey a
journey from which some of us or perhaps all of us (except our friend
and counsellor the ingenious wizard Gandalf) may never return It is a
solemn momentrdquo Tolkien JRR (1937) The hobbit or There and Back Again George Allen amp Unwin Ltd Londonrdquo
Eacuteleacutements drsquoun Bon Plan
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Detail
Proposal
Achievements
Ele
ments
of a G
ood P
lan
Plan - ldquoRiddles in the Darkrdquo
Definition ldquoA detailed proposal for doing or achieving somethingrdquo - Oxford
English Dictionary
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Deacutetail
Proposition
DeacutelivrablesEacuteleacute
ments
drsquou
n B
on P
lan
Plan - ldquoDevinettes dans lrsquoobscuriteacuterdquo
Deacutefinition ldquoUne proposition deacutetailleacutee pour faire ou arriver agrave quelque
choserdquo - Oxford English Dictionary
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Plan
Goals Bilbo
bull Adventure
Dwarves
bull Gold
Thorin
bull Arkenstone
Everyone
bull Fame
bull Glory
bull Honour
Proposal Leave the Shire
Seek advice from Elrond
Steal from Smaug
Get home
Details Map
Key
Arrive by Durinrsquos Day
Ele
ments
of a G
ood P
lan
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Plan
Objectifs Bilbo
bull Aventure
Nains
bull Or
Thorin
bull Arkenstone
Tous
bull Ceacuteleacutebriteacute
bull Gloire
bull Honneur
Proposition Quitter la Comteacute
Aller demander conseil agrave Elrond
Voler le treacutesor de Smaug
Rentrer chez soi
Deacutetails Carte
Clef
Arriveacutee le Jour de Durin
Eacuteleacute
ments
drsquou
n B
on P
lan
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Plan
Proposal RATIONALE
METRICS
Detail PRACTICALITIES
bull Gantt charts
bull Flow diagrams
bull Timelines
Goals CAPACITY EXTENSION
bull Institutional IPT
bull Trained staff
bull Collections exposure
DIRECT DELIVERABLES
bull Darwin Core metadata
bull Hi res Image per object
bull Published to IPT
bull Report
Ele
ments
of a G
ood P
lan
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Plan
Proposition RESUME
DONNEES NUMERIQUES
Deacutetails ASPECTS PRATIQUES
bull Diagrammes de Gantt
bull Repreacutesentations graphiques des
workflows
bull Planning temporel
Objectifs EXTENSION DES CAPACITES
bull IPT deacutedieacute agrave lrsquoinstitution
bull Equipe formeacutee
bull Mise en valeur des Collections
DELIVRABLES DIRECTS
bull Meacutetadonneacutees Darwin Core
bull Images haute reacutesolution pour
chaque objet
bull Publication via lrsquoIPT
bull Rapport
Eacuteleacute
ments
drsquou
n B
on P
lan
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
WHY(reason explanation) are we doing it
WHERE(position place) is this going to
happen
Accountability
Integrity
Protection
Compliance
Availability
Retention
Disposition
Transparency
Teamwork
Ele
ments
of a G
ood P
lan
Plan
WHY WHERE
A good project plan should contain
Rationale
bull Aims
bull Goals
bull Risks
Practicalities
bull Resources
bull Stakeholders
bull Workflows
bull Timeline
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Source httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Reference httpwwwarmaorggarp
POURQUOI (raison explication) faisons-
nous cela
OUgrave (position lieu) cela va-t-il se passer
Responsabiliteacute
Inteacutegriteacute
Protection
Conformiteacute
Disponibiliteacute
Conservation
Disposition
Transparence
Travail drsquoeacutequipe
Plan
POURQUOI OUgrave
Une bonne planification de projet devrait
contenir
Justifications
bull Cibles
bull Objectifs
bull Risques
Aspects pratiques
bull Ressources
bull Personnes impliqueacutees
bull Succession drsquoeacutetapes
bull Planning temporel
Eacuteleacute
ments
drsquou
n B
on P
lan
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
ldquoTo the end of his days Bilbo could never remember how he found
himself outside without a hat walking-stick or say money or anything
that he usually took when he went out leaving his second breakfast
half-finished and quite unwashed-uprdquo Tolkien JRR (1937) The hobbit or There and Back Again
George Allen amp Unwin Ltd Londonrdquo
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclu
sio
nConclusion
Definition ldquoThe summing-up of an argument or textrdquo - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Objectifs
Dates de rendu
Responsabiliteacute
Transparence
Travail drsquoeacutequipe
Conclu
sio
nConclusion
Deacutefinition ldquoLe reacutesumeacute drsquoune argumentation ou drsquoun texterdquo - Oxford English
Dictionary
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Useful Resources
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
ldquoBut how is it yours to give It isnrsquot exactly but well I am willing to let
it stand against all my claim donrsquot you know I may be a burglar-or so
they say personally I never really felt like one-but I am an honest one I
hope more or lesshellip I hope you will find it usefulrdquo Tolkien JRR (1937) The hobbit or
There and Back Again George Allen amp Unwin Ltd Londonrdquo
Ressources utiles
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
References
Task Clusters bull httpzookeyspensoftnetarticlesphpid=29267C
Workflowsbull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Project Plansbull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Usefu
l R
esourc
es
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Reacutefeacuterences
Regroupements de tacircches bull httpzookeyspensoftnetarticlesphpid=29267C
Workflows (succession drsquoeacutetapes) bull httpswwwidigbioorgcontentdigitization-workflows
bull httpwwwpnmsoftcomresourcesbpm-tutorialworkflow-tutorial
bull httpsharepointstackexchangecomquestions85879difference-between-sequential-workflow-state-machine-workflow
Planifications de projets bull httpswwwprojectsmartcoukproject-plans-10-essential-elementsphp
bull httpwwwwikihowcomDocument-a-Process
bull httpswwwwebjunctionorgdocumentswebjunctionBest_Practices_and_Planning_for_Digitization_Projectshtml
bull httpwwwdigitizationguidelinesgovguidelinesDigActivities-FADGI-v1-20091104pdf
Ressourc
es u
tile
s
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification drsquoun projet de
numeacuterisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Jeu de correspondance
avec les tacircches
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
TASKS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE
Are there any missing
Tasks M
atc
hin
g G
am
e
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
LES TAcircCHES
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une ldquoTAcircCHErdquo
et chaque ldquoTAcircCHErdquo agrave une ldquoEacuteTAPErdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
esp
on
dan
ce
av
ec
le
s t
acircc
hes
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Jeu de correspondance
avec les groupes
dintervenants
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
STAKEHOLDERS
The aim is for each team to group the cards
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION
Are there any missing
Sta
kehold
er
Matc
hin
g G
am
e
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
LES GROUPES DINTERVENANTS
Le but du jeu est pour chaque eacutequipe de
regrouper les cartes
Attribuez chaque carte ldquoROcircLErdquo agrave une carte
ldquoINTERVENANTrdquo et chaque ldquoINTERVENANTrdquo agrave
une carte ldquoAFFILIATIONrdquo
Y a-t-il des cartes manquantes
Je
u d
e c
orr
es
po
nd
an
ce
ave
c le
s g
rou
pe
s d
in
terv
en
an
ts
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices