Bid Evaluation ReportAndRecommendation for Award of Contract

Name of Project:Contract Name:Identification Number:Date of Submission:

Table 1-Identification

1.1Name of Borrower

GOSL

1.2 Loan/Credit Number-

1.3 Date of Effectiveness-

1.4 Closing datea) Originalb) Revised

--

1.5 Name of ProjectSupplying & Installation of Lightning Protection System for Main Building at Teaching Hospital-Anuradhapura

1.6 Employer (or purchaser)a) Nameb) Address

The SecretaryMinistry of healthcare & Nutrition, 385, Rev.Baddegama Wimalawansa Thero Mw.Colombo 10.

1.7 Contract NumberTHA/AA/27/2010

1.8 Contract descriptionSupplying & Installation of Lightning Protection System for Main Building

1.9 Cost Estimate

1.10 Metohd of procurementNational Compettive Bidding

1.11 Prior review requiredNo

1.12Domestic preference allowed-

1.13Fixed price contractYes

1.14Co financing,if any-

Table 2.Bidding Process

2.1 General procurement Noticea) First issue dateb) Latest update

2.2 Prequalificationa) Number of firms prequalifiedb) Date of Bank no-objection-

2.3 Specific procurement noticea) Name of national newspaperb) Issue datec) International publicationd) Issue datee) Number of firms notified

2.4 Standard Bidding Documenta) title,publication dateb) date of Banks no-objectionc) date of issue to bidders

2.5 Number of firms issued documents

2.6 Amendments to documents,if anya) list all issue datesb) date(s)of Banks no objection

2.7 Date of pre-bid conference

2.8 Date minutes of conference sent to bidders and bank

Table 3.Bid Submission and Openning

3.1 Bid submission deadlinea) original date,timeb) extension,if any

3.2 Bid opening date,time

3.3 Record of bid opening,date sent to Bank

3.4 Number of bids submitted

3.5 Bid Validity period(days or weeks)a) Originally specifiedb) Extensions,if anyc) Date of Banks no-objection,If required

Bid Openning Checklist(to be filled out for each bid as it is read out)

Contract Reference-Bid Openning Date: Time:Name of Bidder:a) Is outer envelope of bid sealedb) Is bid form completed and signedc) Expiration date of bidd) Is documentary authority for signing enclosede) Amount of bid security(If reqiured)..(state currency)f) AnySubstitution,Withdrawal, or Modification submittedg) Describe any alternative bid madeh) Describe any discounts or modification offered:i) Additional comments (Read out and record model numbers of equipment.)j) Name of Bidder or Representative present:k) Total Bid Price:..(list currencies and amounts or percentages)

Signature of responsible official:.Date:

Table 3. Bid Submission and Opening

3.1 Bid submission deadlinea) Original date,timeb) Extentions,if any

3.2 Bid openning date,time

3.3 Record of bid openning,date sent to Bank

3.4 Number of bids submitted

3.5 Bid Validity period(days or weeks)a) Originaly specifiedb) Extension,if anyc) Date of Banks no-objection,if requirred

Table 4.Bid Prices(as Read Out)

Bidder IdentificationRead-out Bid Price(s)Discounts Modifications or Comments

Name

(a)Country

(b)Currency(ies)Amount(s)Or %(d)

(c)

(c)

Clarion International Ltd.Sri LankaLKS538,000.00-

C.E.L Lanka (pvt) LtdSri LankaLKS591,070.58-

SAW Engineering (pvt) LtdSri LankaLKS620,000.00-

Empire Trading AgencySri LankaLKS645,284.00-

Table 5. Preliminary Examination

BidderVerification

(b)

Eligibiliy

(c)

Bid Security(d)Completeness of Bid(e)Substantial Responsiveness(f)Acceptance for Detailed Examination(g)

(a)

Clarion International Ltd.No1No2No3YesYesNo

C.E.L Lanka (Pvt) LtdNo5No6YesYesYesNo

SAW Engineering (Pvt) LtdNo7YesYesYesYesYes

Empire Trading AgencyNo5No7YesYesYesYes

Note:1. Has not submitted authority for the signature.2. No evidence for ICTAD registration and clarification should be made.3. Bid securiry is not acceptable and the bid validity period is aloso less than the reqiured period.4. Has not given company purticulars and authority for the signature.5. ICTAD registration has not been updated.6. Has not submitted authority for the signature.7. No evidence for ICTAD registration and clarification should be made.

Table 6.Corrections and Unconditional Discounts

Bidder

(a)Read-out Bid PricesCorrectionsCorrected Bid Price(s)

(f)=(c)+(d)-(e)Unconditional DiscountsCorrected/Discounted Bid Prices

(i)=(f)-(h)

Currency(ies)

(b)Amount(s)Computational Errors

(d)Provisional sumsPercentageAmount(s)

(h)

(c)

(e)

(g)

Clarion International Ltd.-

C.E.L Lanka (pvt) Ltd-

SAW Engineering (pvt) LtdLKS620,000.00--620,000.00--620,000.00

Empire Trading AgencyLKS645,284.00--645,284.00--645,284.00

Table 7.Exchange Rates

Currency Used for Bid Evaluation

Effective Date of Exchange Rate

Authority or Publication Specified for Exchange Rate

Table 8.Currency Conversion (Multiple Currencies)Specify Evaluation Currency:

Bidder

(a)Currency(ies) of Bid

(b)Corrected/Discounted Bid Price(s)

(c)Applicable Exchange Rate(s)

(d)Evaluation Currency

Bid Price(s)

(e)=(c)x(d)Total Bid Price(f)

Note:

Table 9.Currency Conversion (Single Currency)

Bidder

(a)Correccted/DiscountedPayment CompositionExchange rate used by the Bidder

(f)Amount in currency of payment

(g)=(e)x(f)Exchange rate for Evaluation

(h)Evaluation Currency

Bid Price (in specified currency)

(b)Currency of payments

(c)Percent of total Bid Price(d)Amount in evaluation Currency(e)=(b)x(d)Bid Prices

(i)=(g)x(h)Total

(j)

Table 10.Additions,Adjustments, and Priced Deviations

Bidder

(a)Corrected/Discounted Bid Price(b)Additions

(c)Adjustment

(d)Priced Deviations(e)

(f)

Clarion International Ltd.----

C.E.L Lanka (pvt) Ltd-----

SAW Engineering (pvt) Ltd620,000.00---620,000.00

Empire Trading Agency645,284.00---645,284.00

Table 11.Qualification of lowest Evaluated Bidder

Requirement in the bidding DocumentBidders Qualification /Experience

Schedulle of Key Personal1. Work supervisor with more than 5 yrs ExperienceKey persons experience is not clearly mentioned.Clarrification shall be made.

Table 13. Proposed Contract Award

1. Lowest Evaluated Responsive biddera) Nameb) AddressSAW Engineering(Pvt) LtdNo.52,Makola North,Makola,Kiribathgoda

2.If bid submitted by Agent,list actual suppliera) Nameb) Address--

3. If bid from joint venture, list all partners, Nationalities, and estimated shares of contract.-

4. Principle country(ies) of origin of Goods/Materials-

5. Estimated date (Month, Year) of contract signing.

6. Estimated delivery to project site/completion period

Currency(ies)Amount(s) or %

7. Bid Price(s)(Read-out)LKS620,000.00

8. Correction for ErrorsLKS-

9. DiscountsLKS-

10.Other AdjustmentsLKS-

11.Proposed AwardLKS620,000.00