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BID EVALUATION

Important of evaluation and Elements of evaluation Report

Ahamed Sanoon

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PUBLIC PROCUREMENT

Objectives● Ensure an open, transparent and compliant

process;● Achieve continuous improvement through a

transparent and fair procurement process;● Achieve Value for Money;● Equality of opportunity for all businesses● Quality and effective service delivery;

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BID EVALUATION

Objective Secure goods/services at most economical cost Price only one factor

Other factors Commercial

Time of delivery/completionTerms of paymentTerms of guarantee

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BID EVALUATION

Other factors (cont’d) Technical

Technical merits Operating cost Maintenance cost Efficiency Resale value

Criteria Shall be stated in bid documents Ideally all factors quantified in monetary terms

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FAIR BID EVALUATION

Follow the pre-defined evaluation strategy Consider Whole life cost Fit for purpose A logical systematic evaluation procedure Acceptable method of summarizing and

comparing tenders Confidentiality

Important

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FAIR BID EVALUATION

Evaluation should be conduct according to the evaluation criteria

Sufficient time for Bid Evaluation Well qualified members for TEC and PC

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BID EVALUATION REPORT

Content Reason for rejecting each bid

Received after bid openingIncompleteNon-Responsive

Commercial responsivenessDeliveryCompletion datePayment termsWarranty

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BID EVALUATION REPORT

Qualifications/alternativesErrors (arithmetic)

Currency conversionInclude publication official exchange rates

Technical comparisonEach criteria listed and compared

Responsive bid comparisonSelection of lowest evaluated bidPostqualification of selected firmRecommendation for contract award

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QUESTIONS????

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QUESTIONS????